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Minutes 15-09-2014

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Minutes 15-09-2014 PV BUR. 15.09.2014 PE-8/BUR/PV/2014-2 EUROPEAN PARLIAMENT B U R E A U MINUTES of the meeting of 15-09-2014 Louise Weiss Building - Room R1.1. - - - Strasbourg 1/29 PE538.252/BUR EN PV BUR. 15.09.2014 BUREAU MINUTES of the meeting of Monday, 15 September 2014 from 18:30 to 20:30 hours Louise Weiss Building - Room R1.1. Strasbourg CONTENTS Page 1. Adoption of draft agenda .................................................................................................. 7 2. Adoption of Minutes of the Bureau meeting of 14 July2014 ........................................... 8 3. Communications by the President .................................................................................... 9 3.1. Allocation of portfolios among Vice-Presidents .............................................................. 9 3.2. Bureau Away-Days 2014.................................................................................................. 9 3.3. Cancellation of the inaugural ceremony for the new Commission................................. 10 3.4. Penalty to be imposed on a Member of the European Parliament.................................. 11 4. Parliament's 2015 draft budget - Note from the Secretary-General ............................... 13 5. 2015 Open Doors days of the European Parliament and Europe Day festivities in Brussels, Strasbourg and Luxembourg - Note from the Secretary-General ................... 17 6. Closure of accounts of the European political parties and foundations in 2013 - Note from the Secretary-General.................................................................................... 18 7. Reimbursement of medical expenses for former Members who left their mandate due to serious illness - Note from the Secretary-General............................................... 19 8. Request from the Committee on the Internal Market and Consumer Protection to send a delegation to Italy on 27 and 28 October 2014 – Letter from Ms FORD, Chair of the Committee concerned ................................................................................. 20 PE 538.252/BUR 2/29 EN PV BUR. 15.09.2014 9. Request from the Committee on Fisheries to authorise a public hearing on "The Fight against Illegal Unreported and Unregulated Fishing - (IUU)" to be held on 22 September 2014 in Brussels - Letter from Mr CADEC, Chair of the Committee concerned........................................................................................................................ 21 10. Request from the Subcommittee on Human Rights to authorise a public hearing on "Corporate Social Responsibility" to be held on 24 September 2014 in Brussels - Letter from Ms VALENCIANO, Chair of the Subcommittee concerned ...................... 22 11. Urgent matters and any other business ........................................................................... 24 11.1. Record of Members' activity in Parliament .................................................................... 24 12. Items for information...................................................................................................... 25 13. Date and place of next meeting....................................................................................... 26 Annex ....................................................................................................................................... 27 Allocation of portfolios among Vice-Presidents...................................................................... 27 3/29 PE538.252/BUR EN PV BUR. 15.09.2014 BUREAU MINUTES of the meeting of Monday, 15 September 2014 Strasbourg Mr Martin SCHULZ, President of the European Parliament, opened the meeting at 18.35 hours. Present Mr Martin SCHULZ, President Vice-Presidents Excused Mr TAJANI Ms CREłU Ms McGUINNESS Mr WIELAND Mr VALCÁRCEL SISO Ms GÁLL-PELCZ Ms VĂLEAN Ms GUILLAUME Mr SASSOLI Mr REHN Mr LAMBSDORFF Ms LUNACEK Mr PAPADIMOULIS Mr CZARNECKI Quaestors Excused Ms MORIN-CHARTIER Mr LIBERADZKI Ms BEARDER Mr KOVATCHEV Mr KARSKI Also Present Mr WELLE, Secretary-General Ms RATTI, Deputy Secretary-General PE 538.252/BUR 4/29 EN PV BUR. 15.09.2014 List of officials present at the meeting: Private Office of the President Mr WINKLER Mr DIRRIG Ms WOLLNY Mr DREUTE Ms BOVEINGTON-FAURAN Mr SCHRANZ Private Office of the Secretary-General Mr MANGOLD Ms LUEDDECKE Ms MALASOMMA Private Office of the Deputy Secretary-General Mr LANE Secretariat DG Presidency (PRES) Mr KNUDSEN DG Internal Policies (IPOL) Mr RIBERA D'ALCALA/ Ms COJOCARU * DG External Policies (EXPO) Mr AGUIRIANO DG Parliamentary Research Services (EPRS) Mr TEASDALE DG Information (COMM) Ms LAHOUSSE/ Mr DUCH-GUILLOT/ Mr CLARK ** DG Personnel (PERS) Mr KAISER DG Infrastructure and Logistics (INLO) Mr VANHAEREN DG Translation (TRAD) Mr MAVRIČ DG Interpretation and Conferences (INTE) Ms COSMIDOU DG Finance (FINS) Mr KLETHI/ Mr PAPI DG Innovation, Technical Support (ITEC) Mr VILELLA DG Security and Safety (SAFE) Ms RATTI Legal Service Mr DREXLER, Jurisconsult Director for the Relations with Political Mr SCHWETZ Groups Conference of President's Secretariat Mr HILLER * present only for Item 4 ** present only forItem 3 5/29 PE538.252/BUR EN PV BUR. 15.09.2014 Political group secretariats, Mr EVISON (EPP) Mr HORNAK (S&D) Mr WOODARD (ECR) Mr KRINGS (ALDE) Ms PANTAZIDOU (GUE/NGL) Mr DENKINGER (Greens/EFA) Mr PITTARELLO (EFDD) Mr BUGALHO (Non-attached Members) Vice-Presidents' and Quaestors' assistants Ms SALVELLI Mr TAJANI's assistant Ms O'HEA Ms McGUINNESS's assistant Ms KRONTAL Mr WIELAND's assistant Ms DIAZ BLANCO Mr VALCÁRCEL SISO's assistant Mr LOVAS Ms GÁLL-PELCZ's assistant Ms CUEVAS HERMAN Ms VĂLEAN's assistant Ms BARREIRA Ms GUILLAUME's assistant Mr LATOUDIS Ms CREłU's assistant Mr MIATTO Mr SASSOLI's assistant Ms PERNAA Mr REHN's assistant Mr KLEEMANN Mr LAMBSDORFF's assistant Ms ROSENBERG Ms LUNACEK's assistant Mr MARGARAS Mr PAPADIMOULIS's assistant Mr MARUSZAK Mr CZARNECKI's assistant Mr RICHARD Ms MORIN-CHARTIER's assistant Mr VOGT Mr LIBERADZKI's assistant Ms KONTAR Ms BEARDER's assistant Ms STANEVA Mr KOVATCHEV's assistant Mr TZIORKAS, Mr QUARANTA, Ms MORGADO and Mr CALINOGLOU acted as secretary to the meeting. PE 538.252/BUR 6/29 EN PV BUR. 15.09.2014 1. Adoption of draft agenda The Bureau, - heard Ms LUNACEK, Vice-President, request to take the floor on item 6; - noted the draft agenda (PE 538.250/BUR) and adopted it as shown in these minutes. 7/29 PE538.252/BUR EN PV BUR. 15.09.2014 2. Adoption of Minutes of the Bureau meeting of 14 July2014 The Bureau, - approved the Minutes of the Bureau meeting of 14 July 2014 held in Strasbourg (PE 533.276/BUR). PE 538.252/BUR 8/29 EN PV BUR. 15.09.2014 3. Communications by the President 3.1. Allocation of portfolios among Vice-Presidents The Bureau , - took note of the list of portfolios of the Members of the Bureau as laid down by the President and distributed in the meeting room, and annexed to these minutes (PE 538.264/BUR); - heard the President indicate that, as announced at the previous Bureau meeting, he has been in touch with each individual Vice-President during the previous weeks to discuss preferences for portfolios and make a concrete proposal for the distribution of competences taking into account the individual wishes; - heard the President stress his intention to achieve a fairly balanced allocation of competences and note that since it is impossible to meet all individual wishes the proposal is meant to accommodate preferences to reach consensus; heard the President thank the Vice-Presidents for the good cooperation shown during the process, namely by withdrawing some of the original wishes; - heard the President open the floor for debate and note that the two Vice-Presidents not present in the room at the time of the discussion, Ms GÁLL-PELCZ and Ms CREłU, have agreed to their respective portfolios; - as no remarks were made, finalised unanimously the responsibilities of the Vice- Presidents, as laid down by the President following bilateral meetings with each Member of the Bureau. 3.2. Bureau Away-Days 2014 The Bureau , - heard the President recall that as agreed by the Bureau at the previous meeting the 9/29 PE538.252/BUR EN PV BUR. 15.09.2014 Bureau Away-Days will be held on 1 and 2 October in the Jean Monnet House in Bazoches-sur-Guyonne, in France, and further note that: • a hotel nearby has been reserved for the accommodation of the participants; • since the meeting room facilities in the Jean Monnet House are reasonably small, a maximum number of participants must be strictly respected and full interpretation cannot be guaranteed; and • the agenda of the meeting and information for the practical arrangements will be communicated in due course; - heard Mr LAMBSDORFF and Ms LUNACEK, Vice-Presidents, note that the hearings of the Commissioners-designate were taking place in the same days as the Away Days and it might be advisable to change this date to allow the Bureau Members to attend the hearings in their respective committees; - heard the President and Mr WIELAND, Ms GUILLAUME and Mr CZARNECKI, Vice-Presidents, note that the Bureau Away-Days where strategic aims and methods for the new Bureau will be set, are a priority for Bureau Members and therefore should not be postponed; - took note of a suggestion by Ms GUILLAUME, Vice-President, once the exact calendar for the hearings is proposed, to examine whether it would be possible to adjust it in order to accommodate the Bureau Members' presence; - confirmed holding the Bureau Away-Days on the previously decided
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