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Agenda Or on the “Public Participation” Initiative Please Call Democratic Services on 01629 761133 Or E-Mail [email protected] 04 April 2018

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Agenda Or on the “Public Participation” Initiative Please Call Democratic Services on 01629 761133 Or E-Mail Committee@Derbyshiredales.Gov.Uk 04 April 2018 This information is available free of charge in electronic, audio, Braille and large print versions, on request. For assistance in understanding or reading this document or specific information about this Agenda or on the “Public Participation” initiative please call Democratic Services on 01629 761133 or e-mail [email protected] 04 April 2018 To: All Councillors As a Member of the Council, please treat this as your summons to attend a meeting on Thursday 12 April 2018 at 6.00pm in the COUNCIL CHAMBER, TOWN HALL, MATLOCK. Yours sincerely Sandra Lamb Head of Corporate Services AGENDA PRESENTATION Presentation by Paul Radcliffe and Simon Beynon on Universal Credit in the Derbyshire Dales. 1. APOLOGIES Please advise Democratic Services on 01629 761133 or e-mail [email protected] of any apologies for absence. 2. PUBLIC PARTICIPATION To enable members of the public to ask questions, express views or present petitions, IF NOTICE HAS BEEN GIVEN, (by telephone, in writing or by electronic mail) BY NO LATER THAN 12 NOON OF THE DAY PRECEDING THE MEETING. 3. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS 05 March and 08 March 2018 4. INTERESTS Members are required to declare the existence and nature of any interests they may have in subsequent agenda items in accordance with the District Council’s Code of Conduct. Those interests are matters that relate to money or that which can be valued in money, affecting the Member her/his partner, extended family and close friends. Interests that become apparent at a later stage in the proceedings may be declared at that time. 1 Issued 04 April 2018 Council – 12 April 2018 5. LEADER’S ANNOUNCEMENTS Announcements of the Leader of the Council. 6. CHAIRMAN’S ANNOUNCEMENTS Announcements of the Chairman of the District of Derbyshire Dales. 7. COMMITTEES To receive the non-exempt minutes of the Committees shown below: Committee Non Exempt Minutes to be Received Council 25 January 2018 Council 05 March 2018 Special Council 05 March 2018 Special Council 08 March 2018 Governance & Resources Committee 18 January 2018 Planning Committee 06 February 2018 Planning Committee 20 February 2018 Community & Environment Committee 22 February 2018 Planning Committee 13 March 2018 Licensing & Appeals Committee 22 March 2018 MINUTE BOOK TO FOLLOW 8. QUESTIONS (RULE OF PROCEDURE 15) Questions, if any, from Members who have given notice. Page Nos. 9. LOCAL PROJECTS FUND 4 – 36 To consider a report on the Local Projects Fund, grants awarded during 2017/18, and a proposal that the future of the Fund be reviewed in 2019. 10. DOVERIDGE NEIGHBOURHOOD PLAN 37 – 96 To consider the appointed Examiner’s report on the Doveridge Neighbourhood Plan and to confirm the District Council’s satisfaction that (subject to the recommended modifications) the basic conditions as required by Paragraph 8(1)(a) of Schedule 4B to the Town and Country Planning Act 1990) have been met. Also to consider approval for the modified Doveridge Neighbourhood Plan be submitted to a referendum in the Parish of Doveridge as soon as possible, with the results to be reported to a future meeting of the Council 11. REVIEW OF TAXI AND PRIVATE HIRE LICENSING POLICY 97 - 187 To consider adoption of the final draft of the District Council’s Taxi and Private Hire Licensing Policy and its implementation from 1 May 2018, following the consultation exercise undertaken, as part of the review, 2 Issued 04 April 2018 Council – 12 April 2018 the consideration of the Policy, the comments received from the consultation and their consideration by the Licensing and Appeals Committee explained in the report. 12. PEAK DISTRICT NATIONAL PARK AUTHORITY – MANAGEMENT 188 - 191 PLAN FINAL CONSULTATION To consider a report seeking approval of a proposed response by the District Council to the Peak District National Park Authority’s second and final consultation on its proposed Management Plan 2018. 13. WASTE AND RECYCLING MANAGEMENT CONTRACT REVIEW 192 - 194 To consider a report seeking approval for funding of £150,000 from the Committed Expenditure Reserve to procure legal, procurement and waste management consultancy support for the renewal of the Waste & Recycling Management contract over the next two financial years. Also, to note the establishment of a Waste Management Procurement Team and to consider delegation of authority to the Head of Community & Environmental Services, in consultation with the Section 151 Officer and the Community & Environment Committee Chair and Vice-Chair, to appoint consultancy support with updates and approval at key stages being reported to the Community & Environment Committee during the renewal of the contract. 14. RETIREMENT OF THE CHIEF EXECUTIVE 195 - 198 To consider a report, prepared on behalf of the Leader and Deputy Leader of the Council, outlining the retirement of the current Chief Executive, Mrs Dorcas Bunton on 31 May 2018 and seeking approval of a proposed appointment process for a new Chief Executive and the nomination of six Members, based on the rules of political proportionality, to sit on a selection committee to make a final assessment of the proposed candidate. 15. SEALING OF DOCUMENTS To authorise that the Common Seal of the Council be affixed to those documents, if any, required completing transactions undertaken by Committees or by way of delegated authority to others, since the last meeting of the Council. NOTE For further information about this Agenda or on “Public Participation” call 01629 761133 or e-mail [email protected] 3 Issued 04 April 2018 NOT CONFIDENTIAL – For public release Item No. 9 COUNCIL 12 APRIL 2018 Report of the Head of Community & Environmental Services LOCAL PROJECTS FUND PURPOSE OF REPORT To review the success of the Local Projects Fund and grants awarded during 2017/18. RECOMMENDATION 1. That the report is noted. 2. That the future of the Local Projects Fund be reviewed in 2019. WARDS AFFECTED All STRATEGIC LINK The Local Projects Fund enables Councillors to be more proactive in their role as Community Leaders and in doing so supports all of the District Council’s aims and objectives, including improving quality of life. 1 REPORT 1.1 The Local Projects Fund has been operating since September 2015. 1.2 At Council, 6 April 2017, it was agreed that:- o That the Local Projects Fund for 2017/18 and 2018/19 is reduced by 10% giving an allowance for each Councillor of £900 per annum o That carry forwards will not be allowed from 31st March 2018 and any amounts not spent will be released back to the revenue account at the year-end o That the Local Projects Fund concludes in 2019 o That improvements to the terms and conditions of the Scheme be implemented as outlined in the report 1.3 The improvements to the scheme sought to address applications from individuals and large scale projects affecting multiple Wards. The revised application form also sought to secure information on maximising community benefit to guide Councillors in their decisions. 1.4 The scheme was purposely intended to be flexible and appears to have been so for Councillors and applicants. The revisions to the scheme streamlined the process and ensured timely processing of applications. 4 1.5 The introduction of an End of Grant Form enabled better and more focussed monitoring of grant impact. 1.6 A schedule setting out the grants awarded by area and Councillor for 2017 / 2018 is attached for information at Appendix One. 1.7 All awards of grant are subject to the District Council being recognised in any promotional material. Grant awards have featured in Dales Matters and a snap shot of recent grants is attached at Appendix Two with some photographs and feedback from the beneficiaries. 1.8 From Appendices One and Two, it can be seen that the Local Projects Fund has supported a variety of projects, some small, some larger, also helping to encourage others to contribute or match fund. Direct support for improved facilities such as Norbury and Roston village hall’s new lights also has a wider impact on the many community groups who use the hall. 1.9 Other notable examples are funds towards a bench for Rowsley Village Hall which enabled a vandalised area to be improved, enhancing the environment and its enjoyment by the community and Mobile Memory Lane who received funds for running outings for isolated and older people. Their grant for better transport facilities enabled vulnerable older people to access activities who would have been unable to attend independently, hence reducing social isolation. 1.10 Bradda Dads Bradwell Hydro Christmas lights was an innovative initiative which brought together various groups in the village and provided enjoyment for locals and visitors over the festive season. 2 FUTURE OF THE LOCAL PROJECTS FUND SCHEME 2.1 At Council 6 April 2017, it was agreed that the current Local Projects Fund scheme concludes in 2019, but it is suggested the scheme be reviewed in 2019, although it should be noted that the approved MTFP does not include provision for the Local Projects Fund after 2018/19. 3 RISK ASSESSMENT Legal Delegation to Councillors is in accordance with the provisions contained in the The Local Government and Public Involvement in Health Act 2007. The legal risk is therefore low. Financial The budget for 2017/18 included £35,100 for awards from the Local Projects Fund plus unspent carry forward from previous years of £24,525 and two returned grants of £2,200 totalling £61,825. At the time of writing this report actual expenditure for 2017/18 was £56,270.97 which is within the budget. The remaining underspend of £5554.03 (breakdown below) will be released back to the revenue account.
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