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Ceremony Guide May 2019

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Ceremony Guide May 2019 CEREMONY GUIDE MAY 2019 Dear Graduates, This guide is to help you and your guests prepare for our four main graduation week events: Awards Presentation and Celebration - Tuesday, May 28 Harvard Chan Convocation - Wednesday, May 29 Harvard Yard Morning Exercises - Thursday, May 30 Harvard Yard Afternoon Program - Thursday, May 30 We encourage you to visit the Harvard Chan Graduation website for more comprehensive information: www.hsph.harvard.edu/graduation. If you do not find an answer to your question on the website or in this guide, please call us at 617-432-1036 or email us at [email protected]. Congratulations! -The Harvard Chan Graduation Ceremony Team Office for Student Affairs (OSA) TABLE OF CONTENTS Page Schedule ......................................................................................... 5 Attire .............................................................................................. 6 Weather ......................................................................................... 8 Getting Around ............................................................................... 8 Viewing Options ........................................................................... 10 Awards Presentation & Celebration ............................................. 11 Harvard Chan Convocation ........................................................... 12 Harvard Yard Morning Exercises .................................................. 18 Harvard Yard Afternoon Program ................................................ 21 Maps ............................................................................................. 22 SCHEDULE OVERVIEW Tuesday, May 28 Awards Presentation & Celebration, Kresge Courtyard 4:00-5:00pm Awards Presentation 5:00-7:00pm Celebration Reception Wednesday, May 29 Convocation Ceremony, HMS Quad 9:00am Check-in for students in Kresge Courtyard Gates open for guests at HMS tent 10:00am Mandatory meeting for students in Kresge tent 10:20am Academic procession begins 11:00am-2:00pm Convocation Ceremony in HMS tent 2:00-4:00pm Reception in Kresge Courtyard Thursday, May 30 Morning Exercises (Commencement), Harvard Yard 6:45am Gates open for guests at Harvard Yard 8:00am Harvard Chan students line up in Emerson Driveway 8:35am Academic procession begins 9:45-11:30am Commencement ceremony begins GSAS Diploma Awarding Ceremony, Sanders Theatre (GSAS Only) 11:30am Diploma Awarding Ceremony 12:00-3:00pm GSAS Reception Harvard Chan Diploma Distribution, Smith Campus Center (HSPH Only) 11:00am-6:00pm Distribution of diplomas Afternoon Program, Harvard Yard 2:30-4:15pm Annual Meeting of the Harvard Alumni Association GENERAL INFO 5 PREPARING FOR GRADUATION WEEK Attire Awards Presentation and Celebration: This event is an opportunity to celebrate your achievements in a more casual setting. Academic regalia is not required. We encourage graduates and guests to wear clothing or other items that celebrate their heritage and identity. Convocation and Commencement: All graduates who process in these ceremonies are required to wear full academic regalia (cap, gown, and hood) pertaining to the degree they will be receiving. We recommend weather appropriate clothing and comfortable shoes. Your regalia has no pockets and graduates are not allowed to carry bags during the ceremonies. If necessary, you may wear a small cross body purse under your robes. Please be aware that the dye used in the graduation robes may “bleed” onto your clothing if wet; we recommend dark colors under your robes. 6 GENERAL INFO Harvard COOP Regalia The Harvard COOP manages regalia sales and rentals. Visit hsph.me/coopregalia or email [email protected]. On Campus Regalia Pick-up On Campus Regalia Drop-off FXB G-3 & G-10 FXB G-3 & G-10 Thurs. 5/23: 10am-5:30pm Thurs. 5/30: 2-6pm Fri. 5/24: 10am-5:30pm Fri. 5/31: 10am-2pm Mon. 5/27: 12-5:30pm Or directly to Harvard COOP prior Tues. 5/28: 10am-7pm to 6/8. Regalia returned after this Wed. 5/29: 7:30am-5:30pm date will incur a late fee. GENERAL INFO 7 Weather Ceremony locations and schedules will remain the same, rain or shine. In the unlikely event of extreme weather, graduates and guests should not attend the ceremonies. Information will be available at www.hsph.harvard.edu, through MessageMe, and by calling 617-432-NEWS. We will also send an email to all graduating students. GETTING AROUND Driving Parking in the city will be nearly non-existent during graduation week. The use of public transportation is highly recommended. Directions and additional travel information can be found at www.hsph.harvard.edu/graduation. M2 Shuttle Buses The M2 Shuttle will be available to graduates and guests on Thursday, May 30th free of charge, no ID required. The shuttles are wheelchair accessible. For Lost and Found, contact Vanderbilt Security at 617-632- 2800. 8 GENERAL INFO Wednesday, May 29th Shuttles will run on their normal schedule between Harvard Yard and Longwood. Thursday, May 30th Shuttles will make a loop between Harvard Yard, FXB, Shattuck International House and Vanderbilt Hall. Shuttles will leave Vanderbilt Hall starting at 6:15am and every 10 minutes thereafter. Shuttles will leave Shattuck Housestarting at 7:00am and every 15 minutes thereafter. In Harvard Yard, shuttle buses will drop off and pick up at the corner of Massachusetts Avenue and Bow Street. FXB GENERAL INFO 9 VIEWING OPTIONS Harvard Chan Convocation LIVE STREAM Livestream: www.hsph.harvard.edu Indoor and overflow viewing: Guests who do not have tickets or who prefer to sit indoors are welcome to watch the proceedings in the FXB Ground Level Auditoria. There will also be livestream monitors in the family room and nursing mothers’ rooms. Harvard Yard Ceremonies Livestream: www.commencement.harvard.edu Broadcast: Boston/Brookline Cable Channel 12 and Cambridge Channel 283 Indoor and overflow viewing: Guests are welcome to watch the ceremonies from the Kresge Cafeteria or the Cambridge Science Center. 10 GENERAL INFO AWARDS PRESENTATION & CELEBRATION Tuesday, May 28 | 4-7pm | Kresge Courtyard For graduating students, their families, and friends, this event recognizes your contributions, dedication, and accomplishments in a casual celebratory setting. It is open to the entire Harvard Chan community. The event begins with an oration of the preamble to the Universal Declaration of Human Rights in several languages, followed by an awards ceremony, and concludes with a reception. Awards will be presented at this event. Awards will also be acknowledged but not be presented during the Convocation Ceremony. Located under a large tent in the Kresge Courtyard, students and their guests will have the opportunity to thank and bid farewell to classmates, colleagues, faculty, and staff from the School. Beverages (beer and wine) and hors d’oeuvres will be served. HARVARD CHAN 11 HARVARD CHAN CONVOCATION Wednesday, May 29 | 11am-4pm | Harvard Medical School Quad The proceedings will begin with a procession of faculty and graduates and include remarks from Dean Michelle Williams, a speech by fellow graduate Eric Mooring, a keynote address from Cecile Richards, and a welcome by M. Rashad Massoud, MD, MPH ‘93 on behalf of the Alumni Council. Graduates will be individually recognized on stage and will receive a scroll of Universal Declaration of Human Rights. After the ceremony, graduates and guests are invited to attend the Convocation Reception in the Kresge Courtyard. Graduates Graduating students attending Harvard Chan Convocation do not need tickets for themselves. All graduating students must enter through the FXB main doors (651 Huntington Avenue). Volunteers will help guide you to the Kresge ground floor and out into the courtyard to check in and line up. You can begin arriving at 9:00am and must be checked in no later than 9:30am. 12 HARVARD CHAN Students will be given a name card, which must be kept throughout the ceremony and handed in at the stage for reading and onscreen display of the graduate’s name, degree and department. Please do not lose this card. At 10:00am a mandatory information session for graduates will begin. All graduates must be in the Kresge Courtyard tent at this time. Following the information session, please remain in your seat until the time comes to begin the procession. Make sure your tassel is on the RIGHT side of your mortarboard (your right). At 10:20am the procession will begin. As you process out of the tent, please remain in single file and follow the person in front of you to maintain proper alphabetical order. After processing from the Kresge Courtyard into the HMS tent, you will be greeted by ushers who will direct you to your seat. Please remain standing until Dean Williams signals everyone to sit at the end of the processional. HARVARD CHAN 13 When your time comes to cross the stage, an usher will let you know when you should proceed to the front of the tent. When the people in your row rise to go to the stage, rise with them and follow the usher’s directions. Doctoral students: As you approach the stage you will be greeted by program staff who will scan your name card and prepare you to receive the hood and scroll. Remove your tam and place your hood on your left arm. When directed please begin to walk; you may not hear your name until you are en route. When you reach Assistant Registrar Michelle Pessinis, she will take your hood, arrange it and pass it to your program or department chair. Stand in front of the chair facing the audience to have your hood placed over your head.
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