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Council Meeting Agenda Ordinary Meeting COUNCIL MEETING AGENDA ORDINARY MEETING Meeting to be held via Skype Tuesday 1 December 2020, commencing at 3:00 PM or join Wellington on the Web: www.wellington.vic.gov.au COUNCIL MEETING AGENDA ORDINARY MEETING 1 December 2020 TABLE OF CONTENTS ORDINARY MEETING OF COUNCIL TABLE OF CONTENTS 0.1. TABLE OF CONTENTS................................................................................................2 1. APOLOGIES .................................................................................................................5 2. DECLARATION OF CONFLICT/S OF INTEREST .......................................................5 3. CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING/S....................5 3.1. ADOPTION OF MINUTES OF PREVIOUS COUNCIL MEETING/S..................................5 4. BUSINESS ARISING FROM PREVIOUS MEETINGS .................................................6 5. ACCEPTANCE OF LATE AND URGENT ITEMS ........................................................6 6. NOTICE/S OF MOTION ................................................................................................6 7. RECEIVING OF PETITION OR JOINT LETTERS........................................................6 7.1. OUTSTANDING PETITIONS .............................................................................................6 8. INVITED ADDRESSES, PRESENTATIONS OR ACKNOWLEDGEMENTS ...............6 9. QUESTION/S ON NOTICE ...........................................................................................6 9.1. OUTSTANDING QUESTION/S ON NOTICE.....................................................................6 10. DELEGATES REPORT.................................................................................................7 11. CHIEF EXECUTIVE OFFICER......................................................................................8 11.1. MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEE REESTABLISHMENT ........................................................................................................8 12. GENERAL MANAGER CORPORATE SERVICES ....................................................12 12.1. ASSEMBLY OF COUNCILLORS.....................................................................................12 12.2. CONSIDERATION OF THE ANNUAL REPORT 2019/20 ...............................................17 12.3. ADOPTION OF COUNCIL MEETING DATES 2021......................................................279 12.4. APPOINTMENT OF COMMITTEES & DELEGATES 2020/21 ......................................283 13. GENERAL MANAGER DEVELOPMENT .................................................................298 13.1. QUARTERLY BUILDING REPORT JULY-SEPTEMBER 2020 .....................................298 13.2. SEPTEMBER 2020 PLANNING DECISIONS................................................................306 Agenda Ordinary Council Meeting 1 December 2020 2 of 375 13.3. GOLDEN BEACH GAS PROJECT INQUIRY: COUNCIL SUBMISSION ......................318 14. GENERAL MANAGER BUILT AND NATURAL ENVIRONMENT ...........................324 14.1. APPLICATION FOR UNUSED ROAD LICENCE, EXTENSION OF KALAMONT ROAD, TINAMBA .......................................................................................................................324 14.2. APPLICATION FOR UNUSED ROAD LICENCE, EXTENSION OF SMITHS LANE, BUNDALAGUAH............................................................................................................329 14.3. COONGULLA (EASTERN AREA) SPECIAL CHARGE SCHEME - INTENTION TO DECLARE ......................................................................................................................335 14.4. GORMANDALE-STRADBROKE ROAD SAFETY UPGRADE WORKS........................362 14.5. INGLES BRIDGE REPLACEMENT - INGLES ROAD, DEVON NORTH.......................366 15. GENERAL MANAGER COMMUNITY AND CULTURE ...........................................370 15.1. GIPPSLAND ART GALLERY FOUNDATION – RECEIPT OF JOHN LESLIE FOUNDATION DONATION ...........................................................................................370 16. FURTHER GALLERY AND ONLINE COMMENTS..................................................373 17. IN CLOSED SESSION ..............................................................................................374 17.1. AUSTRALIA DAY AWARDS 2021 ................................................................................375 Agenda Ordinary Council Meeting 1 December 2020 3 of 375 COUNCIL MEETING INFORMATION As the COVID-19 physical distancing requirements continue to remain in place, the “Minister’s Good Practice Guideline MGPG-1: Virtual Meetings”, issued by the Minister for Local Government, continue to apply. Pursuant to section 87 of the Local Government Act 2020, these guidelines ensure that local Government decision making can continue in line with COVID-19 requirements and further details can be found on the Local Government Victoria website. These guidelines took effect from 1st May 2020 and will remain in place through to 26th April 2021. While members of the public can no longer attend meetings in person, we have provided options for you to interact with us virtually via our Council Meetings page on the Wellington Shire Council Website. You are able to interact with Council in two ways: Email through a specific question or comment relating to a particular Council Agenda item no later than 1:00pm on the day of the Council Meeting; or For general communication with Council, via the online webform early in the meeting to ensure that your submissions can be dealt with at the end of the meeting. While we maintain a different way of gathering, we thank you for your ongoing support and look forward to continuing this new way of keeping in touch with all of Wellington Shire. ACKNOWLEDGEMENT OF COUNTRY “We acknowledge the traditional custodians of this land the Gunaikurnai people, and pay respects to their elders past and present” PRAYER “Almighty God, we ask your blessing upon the Wellington Shire Council, its Councillors, officers, staff and their families. We pray for your guidance in our decisions so that the true good of the Wellington Shire Council may result to the benefit of all residents and community groups.” Amen Agenda Ordinary Council Meeting 1 December 2020 4 of 375 1. APOLOGIES 2. DECLARATION OF CONFLICT/S OF INTEREST 3. CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING/S 3.1. ADOPTION OF MINUTES OF PREVIOUS COUNCIL MEETING/S ACTION OFFICER: GENERAL MANAGER CORPORATE SERVICES PURPOSE To adopt the minutes of the Unscheduled Council Meeting of 12 November 2020 and Ordinary Council Meeting of 17 November 2020. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY RECOMMENDATION That Council adopt the minutes of the Unscheduled Council Meeting of 12 November 2020 and Ordinary Council Meeting of 17 November 2020. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a conflict of interest. Agenda Ordinary Council Meeting 1 December 2020 5 of 375 4. BUSINESS ARISING FROM PREVIOUS MEETINGS ACTION OFFICER: CHIEF EXECUTIVE OFFICER FROM ACTION ITEM COMMENTS MEETING BY NIL 5. ACCEPTANCE OF LATE AND URGENT ITEMS NIL 6. NOTICE/S OF MOTION NIL 7. RECEIVING OF PETITION OR JOINT LETTERS 7.1. OUTSTANDING PETITIONS ACTION OFFICER: CHIEF EXECUTIVE OFFICER FROM ITEM COMMENTS ACTION BY MEETING Waste collection on Buckleys 17 Currently under review by Manager Island Road and Parrots November the Natural Environment Natural Road, Yarram 2020 and Parks team Environment and Parks Installation of footpath and 17 Currently under review by Manager Built bus shelter in Stratford November the Built Environment Environment 2020 team 8. INVITED ADDRESSES, PRESENTATIONS OR ACKNOWLEDGEMENTS NIL 9. QUESTION/S ON NOTICE 9.1. OUTSTANDING QUESTION/S ON NOTICE ACTION OFFICER: CHIEF EXECUTIVE OFFICER FROM ACTION ITEM COMMENTS MEETING BY NIL Agenda Ordinary Council Meeting 1 December 2020 6 of 375 10. DELEGATES REPORT NIL Agenda Ordinary Council Meeting 1 December 2020 7 of 375 11. CHIEF EXECUTIVE OFFICER 11.1. MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEE REESTABLISHMENT ACTION OFFICER: GENERAL MANAGER COMMUNITY AND CULTURE PURPOSE For Council to: Authorise the disestablishment of the existing Wellington Municipal Emergency Management Planning Committee (MEMPC) established under s21(3)-(5) of the Emergency Management Act 1986, in recognition that on 1 December 2020 these provisions are repealed by s82(2) of the Emergency Management Legislation Amendment Act 2018 (EMLA Act) and replaced by the provisions of s68 of the EMLA Act. Authorise the Chief Executive Officer to facilitate the establishment of a new MEMPC in accordance with the provisions of s68 of the EMLA Act (which inserts a new ‘Part 6- Muncipal Emergency Management Planning Committees’ into the Emergency Management Act 2013 on 1 December 2020). Note that, under the MEMPC Terms of Reference and the EMLA Act (which inserts s59 and 59F into the Emergency Management Act 2013 on 1 December 2020), Council’s role is to establish the committee. Once established, the committee exists separately to Council and is not a committee of Council, it is accountable and reports to the Gippsland Regional Emergency Management Planning Committee (REMPC). Note that under the EMLA Act, that the Chief Executive Officer, nominates the General Manager Community and Culture as the Chairperson for the new MEMPC from 1 December 2020. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY RECOMMENDATION That Council: 1. Authorises the
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