IDN092 Full Appeal Revision1 Document Approved08october2010

SECRETARIAT - 150 route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: +41 22 791 6033 - FAX: +41 22 791 6506

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Appeal

Indonesia

West Sumatra Earthquake – IDN092 – Revision 1 Appeal Target: US$ 4,456,314 Balance Requested: US$ 720,582 Amended 9 March 2010: Lutheran World Relief (LWR) new completion date (approved 9 March 2010). Extension of LWR implementation period of four months to finish appeal activities by 30 April 2010. Please note that this entails a change to the reporting schedule on page 2. Amended 31 August 2010: 3-month extension period (approved 12 August) for Church World Service Indonesia (CWSI), YAKKUM Emergency Unit (YEU) and Yayasan Tanggul Bencana di Indonesia (YTBI) to finish activities by 31 December 2010. Christian Reformed World Relief Committee (CRWRC) has a 6-month extension period approved to complete their activities by 31 March 2011. Please note that this entails further changes to the reporting schedule on page 2.

Geneva, 08 October 2010

Dear Colleagues,

On 30 September 2009 a major earthquake of magnitude 7.6 on the Richter scale struck west Sumatra causing havoc and major damage to Padang City, Pariaman City, Bukittinggi City, Padang Pariaman District, Pesisir Selatan District, Solok City, Padang Panjang City and Pasaman Barat District. Following the earthquake, heavy rains and landslides resulted in additional infrastructure damage and displacement. The impact of the earthquake in West Sumatra Province, Indonesia has been devastating with more than 2.5 million people living in the six most affected districts.

On 13 November 2009, a full appeal replaced the Preliminary Appeal (revision 2) issued 15 October 2009. The appeal included the ACT members of the ACT Indonesia Forum: Christian Reformed World Relief Committee (CRWRC) Church World Service (CWS) Indonesia, Lutheran World Relief (LWR), YAKKUM (Yayasan Kristen untuk Kesehatan Umum – Christian Foundation for Public Health- Emergency Unit (YEU) and Yayasan Tanggul Bencana di Indonesia (YTBI).

Herewith Revision 1 of the full appeal is issued to include the revised projects of Christian Reformed World Relief Committee (CRWRC) and Church World Service (CWS) Indonesia. CRWRC requested an extension of 6 months to finalise the implementation of the construction of core houses and waterpoints and to construct an additional 250 core housesto allow for the utilization of additional funding received. Furthermore the activities related to Psychosocial Support and Disaster Risk Reduction have been included. CWS has revised its programme to reflect the activities with can be implemented by the funds actually received.

This REVISION 1 replaces the Full Appeal issued on 13 November 2009. The appeal target has been revised from US$ 5,306,158 to US$ 4,456,314.

Project Completion Date :

CWS - 31 December 2010 (15 months) YEU - 31 December 2010 (15 months) YTBI - 31 December 2010 (15 months) Indonesia – W. Sumatra Earthquake 2 IDN092 Full Appeal, Rev. 1 CRWRC - 31 March 2011 (18 months) LWR - 30 April 2010 (extended from 31 December 2009. 7 months) CLOSED

Reporting schedule:

Reports Interim Narrative & financial Final Narrative & Financial Audit CWS 30 April 2010 28 February 2011 31 March 2011 CRWRC 30 April 2010 30 May 2011 30 June 2011 LWR 24 Feb 2010 (received & issued) 30 June 2010 (Received) 31 July 2010 YEU 30 April 2010 28 February 2011 31 March 2011 YTBI 30 April 2010 28 February 2011 31 March 2011

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested

CWS YEU YTBI CRWRC LWR Unallo Evalu Total revised revised Closed cated ation Appeal Targets 1,177,619 494,930 867,840 1,684,114 171,811 60,000 4,456,314 Less: Pledges/Contr 750,874 458,571 593,388 1,721,725 147,433 22,883 40,858 3,735,732 Recd Balance 426,745 36,359 274,452 -37,611 24,378 -22,883 19,142 720,582

Please kindly send your contributions to either of the following ACT bank accounts:

US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A

Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT - Action by Churches Together UBS AG ; 8, rue du Rhône; P.O. Box 2600 1211 Geneva 4, SWITZERLAND; Swift address: UBSWCHZH80A

Please also inform the Finance Officer Jean-Daniel Birmele ([email protected]) and the Assistant Regional Programme Officer, Gabrielle Bartholomew ([email protected]), of all pledges/contributions and transfers, including funds sent direct to the implementers.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

For further information please contact: ACT Deputy General Secretary, Jill Hawkey (phone +41 22 791 6069) or ACT Assistant Regional Program Officer, Gabrielle Bartholemew (phone +41 22 791 6036)

Jill Hawkey Deputy General Secretary ACT Alliance Secretariat Indonesia – W. Sumatra Earthquake 3 IDN092 Full Appeal, Rev. 1

REQUESTING ACT MEMBERS AND IMPLEMENTING PARTNERS :

Church World Service (CWS)

CWS has been operational with relief and development programs in Indonesia since 1964. CWS/ACT works through and with both faith based and secular organisations in the areas of disaster response, capacity building and social development, enhancing the access of the poorest to basic needs. CWS/ACT has offices in Jakarta, Makassar, Tentena, Poso, Soe, Banda Aceh, Meulaboh and Nias, as well as Medan (joint office with the two other ACT implementing members: Yakkum Emergency Unit [YEU] and Yayasan Tanggul Bencana [YTBI]). CWS is directly implementing the crisis phase response requesting support under this appeal.

YAKKUM -Yayasan Kristen untuk Kesehatan Umum/Christian Foundation for Public Health- Emergency Unit (YEU)

YEU was established in 2001. Since then, it has responded to many emergencies including: the Dayak and Madura tribal conflicts, several floods in Central and East Java, the influx of migrant workers in Nunukan and East Kalimantan, the sectarian conflict in Poso, the religious-ethnic conflicts in the Maluku Islands, the Bali bombing and the earthquakes on Alor and Nabire, as well as the ASRE51 Tsunami Appeal in Aceh and Nias. YEU is one of YAKKUM’s working units which consist in 11 hospitals, 11 community development units, 31 health clinics, 1 rehabilitation unit, 1 pharmacy and 1 emergency response unit. They all form part of a network which includes the churches and where YEU can train and mobilize people for emergency responses.

Yayasan Tanggul Bencana di Indonesia (YTBI)

YTBI was founded by the Communion of Churches in Indonesia (PGI/CCI) in Jakarta. Since early 2005 YTBI became an independent institution that deals with natural and man-made disasters/social conflict and related environmental problems in Indonesia. YTBI works through or with the churches in the affected and prone areas and has carried out Community Based Conflict Management (CBCM) in conflict areas like Ambon, Poso, and Kalimantan; Community Based Livelihood Initiatives (CBLI) in Halmahera and Sangihe, Aceh Singkil, Kutacane Aceh Tenggara; Community Based Disaster Preparedness (CBDP) in Ambon, Halmahera, North Sumatera, Java, Alor and Nabire; emergency response to disaster areas in Indonesia; emergency relief/rehabilitation post-tidal wave/earthquake in Aceh and Nias through ACT appeal ASRE51; and emergency relief/post-crisis intervention of earthquake in Yogyakarta and Central Java through ACT appeal ASID61

YTBI implementing partner: PGIW Sumatra Barat (West Sumatra Regional Council of Churches) In this project YTBI will work with the West Sumatra Regional Council of Churches, including: - the West Indonesia Protestant Church (GPIB) - the Batak Protestant Christian Church (HKBP) - the Mentawai Protestant Christian Church (GKPM) - the Nias Protestant Christian Church (BNKP) - the Batak Karo Protestant Church (GBKP) and the Methodist Church.

The Oct. 3 rd 2009 meeting, YTBI and the West Sumatra Regional Council of Churches agreed to establish a humanitarian post under the name, the West Sumatra Regional Council of Churches and YTBI Humanitarian Aid Post, in the GPIB Efrata church hall, at 19 Bagindo Azis Chan Street in Padang, with the assistance of the church board’s chair for daily activities.

Lutheran World Relief

LWR is working in 35 countries combating the causes of poverty and the dignity it robs from people’s lives. LWR advocates for Fair Trade that helps farming families and artisans earn a better income. LWR teaches people to better care for themselves, their communities and the environment. LWR also teaches people how to be less vulnerable to natural disasters. LWR advocates with and for them for policy change that more fairly represents them, counsels them after manmade and natural disasters, and helps them recover with material aid. LWR does all of this exclusively with partners from the communities they serve.

Indonesia – W. Sumatra Earthquake 4 IDN092 Full Appeal, Rev. 1 LWR commenced working in Indonesia following the devastating Indonesia tsunami of 2004. LWR has been implementing projects through local partners through LWR’s philosophy and framework of “ accompaniment ” in Aceh and Nias, in various sectors including maternal and child health, construction, agriculture, economy and market systems and protection.

LWR Implementing Partner: Pusat Kajian dan Perlindungan Anak (PKPA) Pusat Kajian dan Perlindungan Anak (PKPA) LWR will partner with PKPA for the West Sumatra Earthquake emergency response. PKPA (in English: Centre for Study and Child Protection) is a registered Indonesian NGO established in 1996. PKPA’s core mandate is routed in the UN Convention on the Rights of the Child (CRC) and the Convention on the Elimination of all forms of Discrimination (CEDAW). PKPA advocates for the principles of public responsibility, prioritizing child and woman participations, respecting the basic principles of children and woman’s rights, respecting pluralism and promoting gender equality between men and women in Indonesia with a focus on North Sumatra. Its programs include advocacy, education and health programs in emergency and development for street children, poor urban children, child victims of trafficking and child victims of domestic and sexual exploitation.

PKPA has demonstrated experience in implementing emergency response programmes and meeting donor requirements including programs in the Indonesian tsunami working with a number of ACT partners/international partners including Christian Aid, DEA and TDH Germany in Aceh and Nias.

LWR is currently partnering with PKPA on Simeulue Island implementing a one year program titled “ Youth Entrepreneurship Empowerment in Simeulue Island Aceh ” focusing on reducing school dropout rates, skilling youth in trades and microenterprises and education of teenage pregnancy.

LWR and partner PKPA are committed to adhering to ACT principles and guidelines, Humanitarian Code of Conduct and working according to the SPHERE standards.

Christian Reformed World Relief Committee (CRWRC)

The Christian Reformed World Relief Committee (CRWRC) is the Relief and Development arm of the Christian Reformed Church in North America (CRCNA) which has successfully implemented many major relief, rehabilitation and reconstruction programs since its inception in 1962 in over 40 different countries.

CRWRC directly and through its partners supports a participative approach to their work as it is felt that the beneficiaries themselves are capable and should be responsible to help themselves as much as possible. All staff and partners have been apprised of the content of Sexual Exploitation Code of Conduct and agree with its contents. All partners are aware of, and are utilizing the SPHERE standards, and Red Cross/Red Crescent Code of Conduct and HAPS as their guidelines for relief interventions.

CRWRC’s Indonesia Office has been established since 1984. It has recently completed a direct 4 ½ year relief intervention for US$10 million in Indonesia for the tsunami, operating under the program name of GenAssist/CRWRC. In this intervention, CRWRC built 1140 earthquake resistant houses, rehabilitated 600 livelihoods, and mounted several emergency responses. CRWRC’s development office will remain open after the completion of this particular earthquake response, ready to respond to future disasters.

CRWRC has opened up a POSKO, or “project office” in the earthquake-affected area of Padang, as GenAssist/CRWRC. As it did in the Banda Aceh tsunami program, CRWRC will be the main operating body throughout this relief effort, responsible for day to day operations, co-ordinating resources, supervising and monitoring the whole operational process, ensuring that relief funds are used as planned. The project will be implemented directly by CRWRC staff in cooperation with three partners, Totalitas, SHEEP and GKSBS.

CRWRC implementing partners: Yayasan Totalitas (non food items) and Yayasan SHEEP (medical and trauma) and GKSBS.

CRWRC has longstanding development programs already operating in Indonesia in Salatiga, and this office is well established. CRWRC Indonesia’s country development staff will provide management in Padang until International Disaster Response staff arrive. These are usually expats for three to six months, until a national Indonesia – W. Sumatra Earthquake 5 IDN092 Full Appeal, Rev. 1 Disaster Response Program Manager can be hired. The CRWRC Country Team Leader will remain as consultant throughout the project, and perform regular monitoring of the project. CRWRC Implementing Partners The project will be implemented in the earthquake-affected areas by CRWRC staff in close co-operation with three partners: Totalitas, SHEEP and GKSBS. Yayasan Totalitas - is an Indonesian foundation established in accordance with the Republic of Indonesia’s regulation no. 16.2001. The vision of Totalitas is “The realization of a sustainable autonomy for their partner communities.” In order to bring about this vision Totalitas conducts its efforts so that they result in: improvement in the community’s health status; the preservation of children’s rights; access to a sufficient quantity of clean water; strengthened Community-based Organizations (CBOs) such that they have the ability to manage sustainable local resources. CRWRC has experience with Totalitas in Padang already, partnering in the District of Tanah Datar for the March 2007 earthquake response, distributing emergency non-food items and constructing public toilets. This partner as early as Oct 2 nd was distributing emergency items to affected areas. Totalitas will be responsible for Community Organizing for the elements of this response, as it has significant indigenous, cultural and traditional knowledge of the targeted communities.

Yayasan SHEEP Indonesia - is an Indonesian Foundation established in Banda Aceh, Indonesia in 1994 as a community development, disaster response and educational foundation. The acronym SHEET stands for Society for Health, Education, Environment and Peace. Those five mandates have been articulated through various programs in Yogyakarta, Central Java, Aceh and Papua. CRWRC is actively partnering with SHEEP for the medical component of this emergency.

SHEEP was a part of the Humanitarian Consortium of 14 local NGOs that was formed for the Aceh tsunami emergency response. CRWRC got to know them during the initial coordination meeting with that forum. SHEEP has a long history in medical intervention in Aceh, and has completed a deployment already of their first medical team in Padang.

SHEEP was referred to CRWRC by MCC Indonesia, as having experienced capacity in that area and good accountability. CRWRC has a close relationship with MCC, having received US$3.3 million dollars from them for the tsunami intervention. SHEEP was actually started by Andreas who was the former Director of YTBI, one of the ACT partners. They have an outstanding reputation for disciplined accountability and have partnered with MCC for the last 8 years.

SHEEP is committed to the people of Padang for the long term. They have had a team of 6 in Padang for over 10 years, who are leading this relief effort, with plans to expand rapidly in the upcoming months

After the earthquake located between Padang and Bengkulu two years ago this team responded with various forms of aid. Over the past two years they have built 3 schools, many homes and other projects.

GKSBS – Gereja Kristen Sumatra Bagian Selatan (Southern Sumatra Christian Church) is a member of Persekutuan Gereja-Gereja di Indonesia (PGI) or Communion of Churches Indonesia, (CCI)

CRWRC’s Church partner in South Sumatra, GKSBS, have several leaders which have gone through its Disaster Response training, and therefore sent a team to Padang October 1 st , to do an assessment with CRWRC and bring in some initial emergency supplies along with CRWRC’s other partner, Totalitas.

DETAILS OF THE EMERGENCY :

On September 30, a magnitude 7.6 earthquake struck approximately 30 miles off the western coast of Sumatra Island in Indonesia. A magnitude 5.5 aftershock followed the initial earthquake. The earthquakes caused significant loss of life and infrastructure damage, particularly in Padang, the provincial capital, and nearby Pariaman city, West Sumatra Province as well as surrounding village areas. Following the earthquakes, heavy rains and landslides resulted in additional infrastructure damage and displacement. The impact of the earthquake Indonesia – W. Sumatra Earthquake 6 IDN092 Full Appeal, Rev. 1 in West Sumatra Province, Indonesia has been devastating and requires an urgent and concerted response by the international community. There are more than 2.5 million people living in the six most affected districts, although damage will be most severe in areas close to the epicentre.

The Indonesian Government has revised the official number of dead to 1,117 as this now includes the numbers of missing people that have not been found since the 30 September earthquake that wreaked havoc to West Sumatra. Figures for remote areas will not be verified until 20 October. As per OCHA site rep #15,

The United Nations Development Programme (UNDP) has confirmed that recent landslides have destroyed entire villages and agricultural land in at least three locations in Padang Pariaman district. The options for recovery work in the landslide-affected areas are limited. Many slopes are unstable, and heavy rains are increasing the risk for further landslides. OCHA report $7, Oct 6 th .

Latest data available from the National Disaster Management Agency, BNPB, shows more than 200,000 households as severely or moderately damaged. The affected households are concentrated in seven of the nineteen districts in West Sumatra. The worst affected district is Padang Pariaman, where nearly 85,000 houses have been severely or moderately damaged (approximately 96 percent of the houses). OCHA Site report #16, Oct 20 th . 2009.

COORDINATION:

Members of the Indonesia ACT Forum have been coordinating and planning their responses since 30 September. This includes YAKKUM Emergency Unit (YEU), Yayasan Tanggul Bencana di Indonesia (YTBI), Church World Service (CWS), Christian Aid, Lutheran World Relief, Diakonie Katastrophenhilfe. The forum is also now joined by ACT member Christian Reformed World Relief Committee (CRWRC). YTBI has a hub office and relief coordination point set up in Padang City where members have been meeting, and YEU and CWS have established hubs in Padang Pariaman District.

Presbyterian Disaster Assistance (PDA) has seconded a staff member to support information and communications work on this emergency. LWR and Christian Aid have sent staff to support the operational members. Offers of possible personnel support have also been made by other ACT members. YTBI through partnership with the regional council of churches is facilitating coordination and support to the responses of local churches.

ACTIONS TO DATE , AND EMERGENCY NEEDS :

ACT members are coordinating together through the ACT Forum and with the Humanitarian Forum of Indonesia (HFI) to update information to avoid overlap and identify gaps in the distribution process. ACT emergency teams have been deployed, initial observations and rapid needs assessments have been conducted and the immediate crisis phase response is underway.

CWS’ rapid assessment started on October 2 and the data collected showed that there were 208 people killed and 332 badly injured in Padang Pariaman District. In Pariaman City, 29 people died and 49 were severely injured. The number of deaths is expected to increase further as debris is being cleared. IDPs are not concentrated in one location, such as camps, but tend to stay close to their damaged or destroyed houses. Even those whose houses were not destroyed sleep outdoors for fear of aftershocks. This makes in-situ emergency shelter so urgent as affected populations lack shelter (or will not use it as they are traumatized by the disaster) leaving them exposed to the elements. Together, with two truckloads of non-food items (NFIs), CWS’ first emergency response team arrived in Pariaman on 3 October 2009. On the same day, CWS distributed 27 tarpaulins in two hamlets in Sungai Limau Sub-district: Durian Daun and Sungai Tira, 23 and 4 respectively. The following days CWS delivered more items as the following: • A packet of 27 tarps, 50 mats and 115 blankets each for Sibaruas, Sungai Sirah, Pagar Baru, Lebah Pasang, Durian Daun and Penjawan and Duku Hamlets (October 4) • 60 blankets in Pilubang Village (October 5)

Indonesia – W. Sumatra Earthquake 7 IDN092 Full Appeal, Rev. 1 A needs assessment on Water, Sanitation and Hygiene (WASH) started on October 4 in Sungai Limau Sub- district. The assessment team, including a water sanitation advisor, conducted an area mapping for temporary latrines construction and water distribution. Preliminary results in WASH revealed that there is a dire need for water supplies and emergency latrines. The affected do not get adequate access to clean water. Some people have functioning latrines, while others use their neighbor’s. People in some hamlets defecate in open drains and rivers as there are no functioning latrines. Temporary shelter, access to water supplies and sanitation, as well as hygiene and sanitation education are therefore urgently needed. The situation continues to pose a threat to the wellbeing of children under the age of 5 and other vulnerable groups and has the potential to deteriorate should these urgent needs not be met. CWS Psychosocial Team is also currently (06 October) conducting psychosocial response training for volunteers. One joint temporary warehouse has also been erected on October 3, located in Sungai Limau Sub- district close to the Local Government Health Office.

YEU quickly deployed mobile emergency health clinics in targeted villages through 3 medical teams consisting of 3 medical doctors, 3 nurses, one physiotherapist and one logistician. The three teams are working in the sub district of Sei Limau, Padang Pariaman.

YTBI efforts to date include coordination with partners from the West Sumatra Regional Council of Churches of Indonesia (PGI) and the Mentawai Protestant Christian Church (GKPM), to update information and identify the needs of the affected population in West Sumatra. YTBI has received support from PLAN International to provide tents and blankets that will be distributed through YTBI’s church partners. In addition, YTBI has received medicines from the Indonesian Association of Pharmaceutical Industries for distribution to the affected population. These will be distributed through the YTBI networks, including fellow ACT member YEU, Muhammadiyah Disaster Management Centre and Dompet Dhuafa, who have medical teams on the ground. Further information is needed for the coordination of follow-up with the medicines.

CRWRC, through its Country team leader, has been coordinating with its partners who have a presence in West Sumatra. It’s Church partner in South Sumatra, GKSBS, who has several leaders who have gone through Disaster Response training, sent a team to Padang October 1 st , to do an assessment and bring in some initial emergency supplies. CRWRC’s partner Totalitas also distributed similar items including tents, blankets, kitchen kits, water and food stuff, like noodles and milk, etc.

CRWRC’s country team leader and Indonesia Tsunami Program Manager could be on the spot, as flights would permit, October 3 rd to travel with Totalitas and GKSBS to collect more data for designing interventions. Other Tsunami and earthquake experienced International Relief Managers arrived October 9 th , to establish a permanent CRWRC presence to oversee all operations.

CRWRC’s partner for the medical component, SHEEP, sent its First Health Team October 5, 2009 to Padang and set up its Posko (office) October 6 in Padang Pariaman. The team consisted of: one medical doctor, three nurses, and one pharmacist. The first team then provided health services at Korong Medan Baiak, Nagari/Village of Padang Binangun, part of Sagaris Sub District, Padang Pariaman. SHEEP served 125 patients, dominantly mothers and children. Most identified diseases were: Upper Respiratory Infection and skin disease, while others were suffering other common diseases like: cold, sore muscle, minor injury, etc. Although PusKesMas (Government Health Center in Sub District Level of Sagaris) deploys a midwife in every village, it had not yet met the need of health service of survivors, at the writing of this proposal. According to local people, there was no health service available before SHEEP’s team arrived.

LWR and PKPA have conducted joint assessment missions with in the target area of V Koto Timur Sub-district, Padang Pariaman District. Family houses, shops and health facilities have been either destroyed or significantly damaged. The emergency needs include: Indonesia – W. Sumatra Earthquake 8 IDN092 Full Appeal, Rev. 1

• Food Aid to Nursing Mothers and Children • Non Food items (tailored to the needs of mothers and children) • Psychosocial support and temporary school facilities

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I. REQUESTING ACT MEMBER INFORMATION

o Christian Reformed World Relief Committee (CRWRC) / Indonesia ACT Forum

An extension of 6 months, until March 2011 has been approved in August 2010 for CRWRC. As CRWRC received additional funding the appeal is now revised to allow the utilization of these funds.

II. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE

CRWRC’s targeted areas for this intervention is the District Padang Pariaman. First assessments showed that in Padang Pariaman District as of 6 October 2009 that 12,315 houses in the district were destroyed, as well as a total of 54 schools collapsed and hundreds of houses of worships and general facilities were destroyed. In Pariaman City there are 10,581 houses severely damaged, 88 general facilities collapsed, 76 schools lightly damaged and 69 houses of worship lightly damaged. However, CRWRC’s approach is very community focused, and it prefers to work in small communities, that it can wrap its arms around and walk along side, through the various stages of relief as opposed to larger sites in the city of Padang, In contrast, the affected locations in Padang Pariaman are not concentrated and mostly in mountainous areas which are difficult to access due to bad road conditions, further exacerbated by landslides caused by the quake. These sites fit CRWRC’s community approach, and are selected because CRWRC had partners in place who validated the existing needs in smaller communities.

CRWRC sent in its Country team leader and Tsunami Program Manager to carry out the initial assessment 3 – 6 October 2009. CRWRC followed up with further assessments to capture the latest findings 15 – 21 October 2009.

CRWRC has been in coordination with local government, and CRWRC network and other NGOs, who are on the site already. Members of the Indonesia ACT Forum have been coordinating and planning their responses since 30 September. This includes YAKKUM Emergency Unit (YEU), Yayasan Tanggul Bencana di Indonesia (YTBI), Church World Service (CWS), Christian Aid, Lutheran World Relief, Diakonie Katastrophenhilfe. The forum is also now joined by ACT member Christian Reformed World Relief Committee (CRWRC). YTBI has a hub office and relief coordination point set up in Padang City where members have been meeting, and YEU and CWS have established hubs in Padang Pariaman District. First assessments showed that in Padang Pariaman District as of 6 October 2009 that 12,315 houses in the district were destroyed, as well as a total of 54 schools collapsed and hundreds of houses of worships and general facilities were destroyed. In Pariaman City there are 10,581 houses severely damaged, 88 general facilities collapsed, 76 schools lightly damaged and 69 houses of worship lightly damaged. However, CRWRC’s approach is very community focused, and it prefers to work in small communities, that it can wrap its arms around and walk along side, through the various stages of relief as opposed to larger sites in the city of Padang, In contrast, the affected locations in Padang Pariaman are not concentrated and mostly in mountainous areas which are difficult to access due to bad road conditions, further exacerbated by landslides caused by the quake. These sites fit CRWRC’s community approach, and are selected because CRWRC had partners in place who validated the existing needs in smaller communities.

Indonesia – W. Sumatra Earthquake 9 IDN092 Full Appeal, Rev. 1 CRWRC sent in its Country team leader and Tsunami Program Manager to carry out the initial assessment 3 – 6 October 2009. CRWRC followed up with further assessments to capture the latest findings 15 – 21 October 2009.

Of the 17 villages targeted, the intervention is broken into the following locations, by clusters.

SHELTER

Data available from the National Disaster Management Agency, BNPB, now shows more than 200,000 households as severely or moderately damaged. The affected households are concentrated in seven of the nineteen districts in West Sumatra. The worst affected district is Padang Pariaman, where nearly 85,000 houses have been severely or moderately damaged (approximately 96 percent of the houses). OCHA Site report #16, Oct 20 th . 2009 During the crisis stage, many people were in the situation where they have no shelter options and even if their house has been only moderately damaged they are too afraid to enter. In addition, approximately 80% of the homes in the project have experienced collapsed which also destroyed their kitchens and kitchen equipment.

At the moment, some survivors have established temporary shelters in front of their houses and have begun to reclaim and recycle the building materials, including roofing sheets, wood and bricks. It is estimated that between 40% and 70% of the building material can be reused. The remainder, mostly consisting of rubble, can be crushed and reused for roads, paths and general fill. In the short term villagers require assistance with demolition of unsafe buildings. Observation by CRWRC direct staff 2 weeks after the disaster corroborated this report, showing that most families are coping by already constructing some sort of temporary shelter with salvage on hand. While this protects them from the elements, and is better than a tent, they do require more permanent solution.

Current Situation The government has begun a pilot program May 2010 to disburse their cash stimulus program, starting in a different Nagari, or township, prioritizing the heavy and moderate damaged houses. Beneficiaries were concerned that they would become ineligible for this government cash stimulus if they received help from CRWRC. As in the Yogyakarta earthquake of 2006, CRWRC worked very hard to secure assurance in writing (November 5 th 2009) from the local Bupati, that the CRWRC program would not prevent future government funding. The Bupati informed that the money was approved for the whole affected population from the central government, so the government are dispersing the funds. Households receiving CRWRC shelter, which are heavily destroyed, will receive IDR 5-7 million (USD 526- 737). This will go towards plastering, painting or tiling of the core houses. Households offered CRWRC permanent housing support will have the advantage of earlier assistance, as the government package can take years.

IDPs /Transmigrants The United Nations Development Programme (UNDP) has confirmed that recent landslides have destroyed entire villages and agricultural land in at least three locations in Padang Pariaman district. The options for recovery work in the landslide-affected areas are limited. Many slopes are unstable, and heavy rains are increasing the risk for further landslides. OCHA report $7, Oct 6 th .

Three of the targeted villages were completely destroyed by a massive mudslide are: Lareh nan Panjang, Lubuk Laweh, Pulau Air. These will eventually have to be relocated by the government. Until that time, CRWRC will provide survival kits comprised of hygiene kits and kitchen kits. Indonesia – W. Sumatra Earthquake 10 IDN092 Full Appeal, Rev. 1

Although registered with the Disnakertran for relocation to one of three transmigration destination districts, there has been no activity to date in 3 of the Tandikat sub-villages that suffered landslides. The planned destinations are production forest areas which will require a license from the Ministry of Forestry in order to be cleared, something which might take years to secure. For that reason, the Camat of Tandikat (the local government official under the Bupati) has encouraged CRWRC to build for these beneficiaries.

To be able to address some of the needs of these most vulnerable families who lost everything, including farm land, it took quite some time for beneficiaries to find land. While the government has not relocated anyone yet, 135 of these families have acquired land on their own. In some cases uncles donated land as is the custom to look after your nieces. In other cases beneficiaries swapped land, or worked for several months before they could purchase some on their own. Due to the poor documentation extra time was needed for the verification of land tenure. With nearly 30% of houses in this category, there was much delay in starting construction. This is one of the reasons to request this extension.

The revised table shows the level of damage in 11 targeted villages of the Patnuam Sub-district and the number of people that have been affected by this earthquake. Tandikat is one township, consisting of 11 villages. An extremely high percentage of people have no place to live, due to the level of destruction. Most of the homes have completely collapsed during the earthquake or are not habitable. Only a small number are considered to have minor damage. With the almost total collapse of houses, many household items and assets have also been destroyed.

JUMLAH RUMAH/# of NAMA Houses # of KORONG/ # of # of # of NO # of HH Houses VILLAGE Population Males Females Proposed NAME Heavy Moderate Light Damage Damage Damage

1 Sungai Kasikan 66 182 31 1,871 333 739 1,132 65 2 Galoro 210 - - 615 199 301 332 127 Kabun Pondok 3 Duo 245 0 0 683 222 531 397 45 4 Lubuk Aro 390 48 14 2,043 692 1,021 1,022 77 5 Labu Kumbung 13 28 37 1,222 351 602 620 17 6 Paraman Talang 401 183 21 1,896 588 952 944 81 7 Pucung Anam 155 119 24 959 340 675 721 80 8 Lareh Nan Panjang 253 1 6 1,319 267 900 419 253 9 Sarang Gagak 38 0 0 136 52 87 93 34 10 Pulau Air 287 2 0 1,020 272 511 531 145 11 Lubuk Laweh 164 1 0 512 50 326 346 98

Total 2,222 564 102 12,276 3,366 6,645 6,557 1,022

MEDICAL

The preliminary assessment shows that many people have open wounds, and many are severely traumatized by the earthquake in a way that is debilitating for them to move forward. Basic medicines and trauma healing practices are needed to help restore the health of the survivors.

The revised table below shows the level of Damage in 12 Villages in 7 other sub-district targeted for Medical Intervention : Indonesia – W. Sumatra Earthquake 11 IDN092 Full Appeal, Rev. 1

Level of Damage Jumlah Populasi/# of Population Kecamatan/ Nagari/Towns Berat/He Sedang/M Ringan/L Jiwa/ No. Sub-District hip Korong/Village avy oderate ight People KK/HH 1 Padang Medan Baiak 146 600 151 Nan Sabaris 2 Bintungan Padang Kandang 10 150 1174 112 3 Sungai Limau Kuranji Hilir Paingan 461 424 160 4 V Koto Toboh Marunggai 292 1060 265 5 Kampung Sikucur Campago ? ? Dalam 6 Koto Hilalang Utara ? ? VII Koto 93 35 15 7 Sungai Sariak Sikilia Bungin 674 142 8 Malai Limo Barang Barangan 200 1281 328 Batang Gasan 9 Suku Jajaran ? ? 10 Balai Naras ? ? Pariaman Utara 11 Tungkal Utara ? ? 12 V Koto Timur Kudu Gantiang Talau Total 1202 185 15 5213 1158

WASH Much of the water infrastructure was destroyed or severely damaged by the earthquake. In rural areas, the gravity scheme for bringing fresh water from streams to rural communities has been destroyed. Public taps and public facilities are in need of repair.

Where clean water had been transmitted with plastic hose from spring to a few houses, now there are very few drinking water points for communities. In some cases, the irrigation canal bringing water has been buried because of a landslide. In other cases, the river that supplies fresh water is at a distance and now is not useable as it is polluted with dead bodies.

Medicine Sans Frontiers is trucking in water to some of these villages. The WASH Cluster is concerned these emergency activities will have to be discontinued by NGOs once the Government announces the emergency response phase over. The government could have the power to stop the water trucking to the water bladders. However, its intent is to encourage the building of more permanent facilities for water. In this case, CRWRC will fulfill these needs.

Number of impacted lives and Proposed Location.

CRWRC’s targeted areas for intervention in the original proposal were 17 villages in 6 Townships in 6 sub districts in the District of Padang Pariaman. Total population is 15,808 individuals or 4,189 households as shown in the table below:

The District of Padang Pariaman No. Tingkat Kerusakan Pemukiman/ Jumlah Populasi/ No. of Nagari/Towns Level of Damage # of Population Villag Korong/Village hip Berat/ Sedang Ringan/ Jiwa/ KK/H es Heavy /Moderate Light People H I. The Sub District of Patamuan Township of Tandikat 1 1 Kabun Pondok II 245 0 0 683 242 2 2 Pucung Anam 155 119 24 959 310 3 3 Sungai Kasikan 66 182 0 1204 350 Indonesia – W. Sumatra Earthquake 12 IDN092 Full Appeal, Rev. 1

4 4 Galoro 210 0 0 615 199 5 5 Sarang Gagak 38 0 0 136 52 6 6 Lubuk Aro 390 48 14 2043 540 7 7 Labu Kumbung 13 28 37 485 139 8 8 Paraman Talang 401 183 21 1896 610 9 9 Lareh Nan Panjang 253 1 6 1042 267 10 10 Pulau Air 287 2 0 1020 272 11 11 Lubuk Laweh 164 1 0 512 50 Sub Total 11 2222 564 102 10595 3031 II. The Sub District of Nan Sabaris Township of Padang Bintungan 12 1 Medan Baiak 146 600 151 13 2 Padang Kandang 10 150 1174 112 III. The Sub District of Sungai Limau Township of Kuranji Hilir 14 3 Paingan 461 424 160 IV. The Sub District of 5 Koto Kampung Dalam Township of Sikucur 15 4 Toboh Marunggai 292 1060 265

V. The Sub District of Sungai Sariak Township of Sikilia 16. 5 Bungin 93 35 15 674 142 VI. The Sub District of Batang Gasan 17 Township of Malai Limo Suku 5.1. 6 Barang Barangan 200 1281 328 Sub Total 6 1202 185 15 5213 1158 Grand Total 17 3424 749 117 15808 4189

Total original target is 15,808 people affected in these 17 villages, or 4,189 households. o Distribution of NFI’s will be across all 17 villages in all 6 sub-districts. o Medical will be addressed in 6 of the villages in 5 sub-districts

While the Health program is targeted at the whole community consisting of 5213 individuals, not all persons will be in need of assistance.

o Shelter and WASH will be addressed in 2 of the villages in 1 sub-district.

Follow-up assessments of the Township of Tandikat, the sub district of Patamuan, show that figures concur with the data from the National Disaster Management Agency (BNPB): o 10,595 people (5,158 males, 5,437 Females) in 11 villages in the Township of Tandikat.

Gender disaggregated data will be collected for the remaining 6 villages.

These areas are selected because there are no other agencies doing the same programs, and also because we have partners who have been on sites right from the beginning after the earthquake.

Description of the damages in the area of proposed response

Shelter: The following table shows that 95.3% of the people in the township of Tandikat have been affected by this earthquake. Tandikat is one township, consisting of 11 villages. An extremely high percentage of people have no place to live, due to the level of destruction. Most of the homes have completely collapsed during the Indonesia – W. Sumatra Earthquake 13 IDN092 Full Appeal, Rev. 1 earthquake or are not habitable. Only a small number are considered to have minor damage. With the almost total collapse of houses, many household items and assets have also been destroyed.

Level of Damage # of Population % affected Township/Nagari No. Heavy Moderate Light People HH The District of Padang Pariaman - The Sub District of Patamuan

Tandikat 2,222 564 102 10,595 3,031 95.3%

As CRWRC will be targeting two of the 11 villages in the township of Tandikat for WASH interventions, they have chosen to target these same 2 villages for shelter, in keeping with CRWRC desire to walk with a community through all phases of disaster response. These 2 villages are Galora and Lareh Nan Panjang for 459 core houses needed.

WASH CRWRC’s Watsan Engineer has concluded, of the villages surveyed to date, that CRWRC will target 2 of the most severely affected villages used to be 11 villages in preliminary appeal – has that changed? that need assistance. Lr Nan Panjang and Galoro, both in Padang Pariaman District. That is not to say that there are not other WASH needs, but that watsan assessments are ongoing.

Security situation and access in the area of proposed response Power had been down and communication lines broken. All these factors initially hampered the direct collection of data, to compliment government assessments. According to the World Food Programme, the main road to Padang is open although travel is slow. It has actually been quite good, mostly paved until you get in the very rural areas. Roads between Padang and some outlying areas are in very poor condition.

One distribution by CARE was held up, with bandits taking only what they needed from the distribution for their village. This NGO was then able to continue farther to its intended target location, with some goods left. Other than this reported incident, things seem to progress in an orderly way.

III. TARGETED AREA & BENEFICIARIES

The original Proposal was for 17 villages in 6 sub-districts. However, due to the fact that less health care needed to be provided in some sub-districts, CRWRC was able to expand its target area to 2 more sub- districts, adding 6 villages (2 added by for medical assistance, 4 added for shelter) thus increasing the total number of villages to 23.

The revised total targeted villages are now 23 villages, in 8 Sub-districts in the District of Padang Pariaman.

Patamuan - in the Township of Tandikat in the following 11 villages: Kampung Pondok II, Pucung Anam, Sungai Kasikan, Galoro, Sarang Gagak, Lubuk Aro, Labu Kumbung, Taraman Talang, Lareh Nan Panjang, Pulau Rir and Lubuk Laweh.

Nan sabaris - in the Township of Padang Bintungan, in the following 2 villages: Medan Baiak and Padang Kandang

Sungai Limau - in the Township of Kuranji Hilir, the village of Paingan

Lima Koto Kampung Dalam - in the Township of Sikucur, the village of Taboh Marunggai

Sungai Sariak - n the Township of Sikilia, Bungin village

Batang Gasan - in the Township of Malai Limo Suku, village of Barang-barangan

Indonesia – W. Sumatra Earthquake 14 IDN092 Full Appeal, Rev. 1 Sub-districts and villages added by the Medical team are: Pariaman Utara: villages of Balai Naras & Tungkal Utara (Kampung Sungai Batuang & Kampung Taji-Taji) Koto Timur: Village of Talau;

Reasons for target location: While the city of Padang was greatly affected, much government assistance and NGOs have gone there, while Pariaman is one of the most affected districts. CRWRC’s approach to relief is community focused, so it prefers to go to rural areas, staying with the communities through assisting in various sectors, until the community is restored. Therefore CRWRC moved out to further townships. CRWRC chose the targeted locations because of partner experience in these villages. Totalitas has extensive knowledge of the local villages in the Pariaman Township and strong community organizational skills. With their knowledge of culture and religious aspects, CRWRC can design appropriate interventions. Totalitas was providing emergency aid, GKSBS trauma healing and SHEEP medical aid.

Response to date (original appeal) With the loss of so many assets crushed in the houses, CRWRC and its partner Totalitas have already started to provide for basic needs. Food kits contain rice, crackers, liquid milk, mineral water, coffee, tea, sugar, sardines, cooking oil, some vegetables and spices. NFIs include gensets, soap, toothbrushes, toothpaste, feminine hygiene products, baby diapers, detergent, and small amount of liniments.

SHEEP sent its First Health Team October 5, 2009 to Padang and set up its local Posko (office) October 6 in Padang Pariaman. SHEEP’s permanent office is in Yogyakarta. The team consisted of: one medical doctor, three nurses, and one pharmacist. The first team then provided health services at Korong Medan Baiak, Nagari/Village of Padang Binangun, part of Nan Sabaris Sub District, Padang Pariaman. This first team was funded outside of this appeal. However, the ACT funds will allow for this same location to be served for a further month. SHEEP served 125 patients, dominantly mothers and children. Although PusKesMas [Government Health Center in Sub District Level of Sagaris] deploys a midwife in every village, it had not yet met the need of health service of survivors, at the writing of this proposal. According to local people, there was no health service available before SHEEP’s team arrived

Overlapping assistance While there are at least 184 registered NGOs with the UN, including CRWRC/GenAssist, there will still be gaps. CRWRC’s distributions to date have been coordinated through the Nagari, the head of the village. Before you go into any of the targeted 17 villages, there is an office where all NGOs are supposed to register their planned activities. Through this process, CRWRC aims to know which NGOs are there, what distributions have taken place or are planned. At this point, through checking, there appear to be no overlaps, but we could be blind to NGOs that have not registered. Therefore, CRWRC is not planning a blanket approach to 100% of the households. It will target a smaller number of beneficiaries to begin with, using the selection criteria stated below, aiming to fill gaps that would be left by other NGOs.

Description of Beneficiaries Targeted beneficiaries are from the Minangkabau tribe, which is a strong matriarchal society. Understanding that there is a high value put on Gotong Royong (working on neighborhood projects together – i.e. roads, clearing land, building a bridge, etc.) will guide CRWRC in its intervention. Gotong royong means the people from the community will work together doing the project voluntarily. CRWRC will provide the technical assistance, and materials needed.

Approximately 80% of the people from the 17 villages are farmers and the other 20% are small traders, teachers or government workers.

There is a high value put on the process of ‘musawarah and mufakat’. A consensus building process that is used from the village level to top government agencies. In making decision, this process is well practiced, and when the decision has been made, it is then mandatory to obey. If not, there would be certain fines given.

Indonesia – W. Sumatra Earthquake 15 IDN092 Full Appeal, Rev. 1 Criteria for the selection CRWRC aims to reach the most vulnerable and has a well defined set of criteria. Beneficiaries are selected on the basis of needs alone, with no discrimination based on their religious affiliation or social standing. Top priority will be given:

For NFIs: o Those who survived from the earthquake o Families whose houses have collapsed or become inhabitable. o They had not received any help from another NGO. o Those who are challenged with mental problems, due to fear or loss of family. o The aged, infants, women-headed households, people with disabilities and other groups with special needs.

For Shelter: o Families had a house before the earthquake o They owned their own land o Families whose houses have collapsed or become inhabitable. o They had not started building yet o Families who lost at least two-thirds of their production materials. o Families that are among the poorest or most vulnerable people. o They had not received any help from another NGO. o Those who are challenged with mental problems, due to fear or loss of family. o The aged, infants, women-headed households, people with disabilities and other groups with special needs.

For health o Those who are survived from the earthquake o Those who need health assistance o Those who have no access for health service by themselves

For WASH: o Beneficiaries of shelter, whose community water points were also destroyed.

For PSS: o Children affected by the earthquake

For CBDRM: o Communities affected by the earthquake

Beneficiary selection Government visits to the communities to validate needs have produced lists, but not all information has been published. CRWRC and community leaders will review these lists, and decide the beneficiaries, first according to existing gaps, then by posted selection criteria. Totally destroyed houses will be given the priority along with the economic inability for survivors to start themselves.

CRWRC is coordinating with the offices of the local government, the head of the Nagari’s or villages and with the puskesmas (local health outposts) to collect registered names of beneficiaries.

In addition CRWRC technical staff have gone door to door inspecting damage levels as well and found a reduced number of completely destroyed houses than reported. Only totally destroyed houses will be given the priority along with the economic inability for survivors to start rebuilding themselves.

Not addressing the moderate or lightly damaged houses is not creating jealousy because staff spend a lot of time in the communities, explaining the limitation of funding and the desire to help the most vulnerable. The great needs from other villages of the same Nagari/Township were also pointed out. The community then understands, and even pointed to whose houses must be build first. Also, of those that qualify, it will be the Indonesia – W. Sumatra Earthquake 16 IDN092 Full Appeal, Rev. 1 community that will determine who will get shelter first, as houses will have to be built in stages.

Number of targeted beneficiaries according to proposed assistance

NFI’s . Having observed some duplication in NFI’s very early, CRWRC stated that it did not plan in this proposal to do a blanket distribution in its targeted villages, but rather to cover the gaps in the areas that have not yet been reached. Out of the 4189 houses, only a portion of the households were anticipated to have needs. CRWRC will be coordinating at various levels with UN forums, with ACT members, Coalition of Local NGOs called Lumbung derma and different level of governments in village level, township level, sub district level, district level, as well as the provincial level when needed to eliminate any overlaps. o 1,000 HHs out the total HH population of 4737 will receive hygiene kits, 2 per HH, for a total of 2000 kits. Hygiene kits are quite popular, so a lower number of HH are targeted compared to land cleaning kits. o 1000 HH will be provided kitchen kits. If there is still a gap, it was felt that HH could share kitchen kits, more easily than hygiene kits. o The 1,500 HHs will receive land clearing kits, one per HH.

Finally, out of the 4524 (instead of 4189) households targeted only a portion of them needed the above assistance. The actual distribution was to 2403 households. Completed

Medical Assistance – was planned for a period of 1 month, across 6 villages by a traveling team of 1 doctor, 2 nurses, 2 pharmacists, and 4 assessors. 1158 households or 5213 individuals would have access to medical services. As expected not all were in need of medical services and was actually provided to 1433 individuals in total, expanding to 12 villages , within the timeframe and budget. Completed .

WASH – 459 Households would be served in 2 villages, benefitting from restored access to water and sanitation points. (Observation showed that lack of access to water of 9 of the 11 villages were pre-existing to the disaster, so CRWRC planned to concentrate on the 2 villages, which were affected by the disaster, while the others would be development intervention). Because another NGO, Islamic Aid, drilled a well in one of the targeted villages, the targeted number was reduced to 341. However, due to savings costs related to a WASH consultant coming in, the project will now be able to provide 14 water points for 412 households, or 2060 individuals in these 3 villages.

Shelter – the original plan was that the same 459 HH would have access to a core house. Based on Sphere standards for # of people, its size is 6x3.5 metres. Due to a coverage of 86.8% of the budget and despite the significant underspending in the emergency NFIs, the number of core houses which could now be accomplished would only be 421 households. However, with the requested 6 month extension and the potential additional back donor funding, the appeal will be 30-35% oversubscribed, allowing for an additional of 706 permanent core houses to be built . Earthquake survivors from all 11 villages have presented requests for core houses, 1022 in all. The selection across the 11 villages has been from the completely destroyed houses and for the most vulnerable people. The revised proposed beneficiary allocation is for the total core houses is as follows :

# of Houses Planned NO Location Original Additional Units Revised Total Nagari Tandikat, Patamuan, Padang Pariaman 1 Sungai Kasikan 0 3 3 2 Galoro 64 0 64 3 Kabun Pondok Duo 0 45 45 4 Lubuk Aro 60 -18 42 5 Labu Kumbung 0 3 3 6 Paraman Talang 0 117 117 Indonesia – W. Sumatra Earthquake 17 IDN092 Full Appeal, Rev. 1

7 Pucung Anam 0 50 50 8 Lareh Nan Panjang 55 101 156 9 Sarang Gagak 34 0 34 10 Pulau Air 110 -7 103 11 Lubuk Laweh 98 -9 89 Total 421 * 285 706 * 421 as planned with the 86% funding of the originally budgeted 459 houses.

Psycho Social Support and Community Based Disaster Risk Management : Of the 23 villages targeted, the partner Totalitas is operational in 11 of them, in the township of Tandikat. CRWRC partner SHEEP was operational in the other 12 villages, but completed the program at the end of the emergency phase. PSS and CBDRM will therefore be concentrated in the 11 villages where the shelter intervention is being implemented.

IV. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Crisis - Activities to respond to the immediate needs after a disaster in order to save, preserve and sustain lives. For example: food assistance, water, provisional shelter, primary health care, etc. The revised goal of CRWRC’s intervention states: To meet these basic human needs to 4524 (instead of 4737) affected households in West Sumatra, Indonesia according to the revised table below:

Activities Outputs Outcomes Impact

(1000) Provision of medicine 1. 1158 households in 6 Improved access to and medical services to villages receive appropriate medicines and earthquake survivors appropriate medicines and medical supplies medical services 2. Minimum 1500 or (2000) Provision of 1500 land- Improved equitable access to clearing kits, 1000 kitchen maximum 3500 households household items for those kits, and 1000 hygiene kits. receive essential household items needed

(3000) Construction of 14 3. 412 households in 3 Improved access to safe and water points in 3 villages. villages have access to reliable water points for waterpoints. drinking, cooking and bathing Up to 4524 affected and sanitation households in West Sumatra, Indonesia (4000) Construction of core 4. 706 families receive core have improved or houses for the most houses which are Families have access to safe maintained health vulnerable in 11 villages. completed according to and physical security earthquake resistant and secure shelter. standards.

Revision (5000) 5. Children in 11 communities Psychosocial education is receive psycho social training. Improved access to Psycho provided to CRWRC and Social support. partner staff and community caregivers. Revision (6000) 11 6. 11 communities are better Vulnerability to future communities have increased prepared to face future disasters is reduced for knowledge of DRR principles disasters families.

Activity Set 1000 / Outcome 1: Improved access to appropriate medicines and medical supplies COMPLETED Expected Outputs 1. 1158 households in 6 villages receive appropriate medicines and medical services Sub-activities 1100 - Complete detailed needs assessment in target areas and verify beneficiary data 1200 - Select sites for emergency medical response Indonesia – W. Sumatra Earthquake 18 IDN092 Full Appeal, Rev. 1

1300 - Procure items through established suppliers 1400 - Store and transport items to affected areas 1500 – Administer medicines and medical services 1600 - Monitor and evaluate Key Inputs Required • Medicines, e.g. antibiotics • Medical and other staff and volunteers on the ground • Transportation and storage facilities Staffing required: (title and role, number of month employed) 1 doctor, 2 nurses, 2 pharmacists and 4 assessors each for 1 month period

Activity Set 2000: original: provide essential non-food items (tents, blankets, kitchen kits, generators) Revised: Outcome 2: - Improved equitable access to household items for those needed COMPLETED Expected Output: 2. Minimum 1500 or maximum 3500 households receive essential household items (food, tents, blankets, kitchen kits, generators) Sub-activities 2100 - Complete detailed needs assessment in target areas and verify beneficiary data 2200 - Select sites for emergency supplies distribution 2300 - Procure items through established suppliers 2400 - Store and transport items to affected areas 2500 – Implement distributions 2600 - Monitor and evaluate Key Inputs Required • Land clearing kits, kitchen kits, hygiene kits • Logistical and other staff and volunteers on the ground • Transportation and storage facilities Staffing required: 15 loading, unloading and distributions staff for 60 days

Post-crisis Phase

Activity Set 3000: Original: Construction of 10 water points in 2 villages. Revised: Outcome 3: Improved access to safe and reliable water points for drinking, cooking and bathing and sanitation Expected Output: 3. 412 households in 3 villages have access to waterpoints. Sub-activities 3100 Repair of the intake 3200 Build retaining wall/Gabion 3300 Construction of storage tank 3400 Installation of 700 m pipe 3" 3500Construction of 10 Public taps 3600Construction of 14 MCK 3700Construct 10 RWH in public facilities Key Inputs Required • Cement, bricks and rebar and tin roofing. • WaterBaskets, pumps and water treatment chemicals • Watsan Engineer and other staff and volunteers on the ground • Transportation and storage facilities Staffing required: 2 community hygiene facilitators, 1 WASH project coordinator, 2 WASH field officers, 1 accounting and field admin staff, 1 warehouse guard for 5 months

Activity set 4000: Revised: Outcome 4.: Families have access to safe and secure shelter. Expected Output: 4. 706 families receive core houses which are completed according to earthquake resistant standards. Sub-activities 4000. Socialize the communities to the safety of living in brick earthquake resistant houses. 4100 Recipients organized into groups (mix the strong with the weak). Women are included in this stage (women from Indonesia – W. Sumatra Earthquake 19 IDN092 Full Appeal, Rev. 1

female headed households are included from the beginning). 4200. Start community meetings where training of construction begins. 4300 Locate exact location of each house (approved by engineer), clean up of location and start digging foundation. 4400 Procure material for construction of 3.5 X 6 m house. 4500 Assemble rebar and deliver to site. 4600. Construct core houses beginning with the weakest (widow etc) 4700. Engage the community in weekly meetings to discuss any problems and group concerns. 4800 Supervise the work daily for better construction and insurance of compliance to earthquake resistance. 4900. Handover of houses to beneficiaries via community celebration. Key Inputs Required • Tools • Raw materials (crushed stone, mesh wire, cement, PVC pipe, taps, gutters, etc.) • Transportation Staffing required: 1 Construction project manager, 2 construction field monitors, 2 community organizer/accountability officer, 1 procurement officer, 1 logistic officer, 1 warehouse guard for 9 months

Revision Activity set 5000: Outcome 5.: Improved access to Psycho Social support. Expected Outputs Children in 11 communities receive psycho social training. Sub-Activities 5100 Consultation with CWS and SHEEP on their PSS program. 5200 Development, editing of material 5300 Conducting of psycho social education for CRWRC and partner staff, and community health workers on common reaction among children in post-disaster setting, how to address such reactions as well as strengthen coping strategies. 5400 Monitor and evaluate Key Inputs Required • Training material • Health and other staff and volunteers on the ground • Transportation Staffing required: Shared role of hygiene workers in WASH program.

Revision Activity set 6000: Outcome 6: Improved Vulnerability to future disasters is reduced for families Expected Outputs 6. 11 communities have i ncreased knowledge of DRR principles and are better prepared to face future disasters Sub-activities 6100 Conduct Participatory Assessment of Disaster Risk (PADR) in the 11 villages. (informal and focus groups) 6200 Conduct community workshops to discuss the PADR findings 6400 Conduct DMP Cadre training, train the trainer. 6500 Cadres conduct follow up trainings in their respected villages 6300 Develop DMP plan for 11 villages. 6600 Develop Early warning system for 11 villages 6900 Map out escape routes at least in ½ of the 11 villages Key Inputs Required • Training material • Health and other staff and volunteers on the ground • Transportation to coordination meetings. Staffing required : CBDRM Officer

Project implementation methodology

o CRWRC/GenAssist uses a community-based approach in all its relief and development programs. CRWRC/GenAssist is active in multiple sectors of a given community. The desired impact is a restored community, with the community involved at every stage. o Decision making happens with input of community participants – at the planning, implementing and monitoring stage. o With community capacity building as a key goal, community organization meetings are held not only at the beginning of a project but throughout implementation. o The community will be organised to participate including any women that wish to, as is culturally acceptable. o CRWRC will benefit from and look to engage all the efforts or Gotong Royong

CROSS -CUTTING THEMES Gender Women are involved at all levels of this response. Totalitas treats gender awareness as a core principle of operation and has a long history of working with women beneficiaries, e.g. on its mother and child health care priority. Totalitas’s Director is a women and she will ensure that this principle is reflected in the emergency response. Relief teams are taking care to listen to women to understand their particular needs and struggles in the wake of the earthquake. While the project addresses the needs of all sections of the community, the needs of more vulnerable groups are given special attention.

o Both women and men are fully involved during all stages of the project including need assessment, project design, implementation, and monitoring. o Vulnerable groups including widows, women heads of household, orphans, older people, children, and disabled people are being given priority to receive project benefits. o CRWRC aims to maintain a gender balance of implementing staff at the field level. o Staff endeavor to collect gender disaggregated data at all stages of the project.

Sphere Standards steps to ensure gender sensitive process and results include o The design of the water and sanitation facilities will provide separate and private bathing areas for men and women, to attend to gender concerns. o Latrines will be sited in such a way as to minimise threats to users, especially women and girls, throughout the day and night o Sanitation facilities will allow for the disposal of women’s sanitary protection, or provide women with the necessary privacy for washing and drying sanitary protection cloths

Environment CRWRC will ensure that:

o Areas around water points are kept free of standing wastewater, and storm water drains are kept clear. o Pit latrines and soakaways (for most soils) are sufficiently far away from any groundwater source

CRWRC/GenAssist is aware of the HAP 2007 Accountability and Quality Management Standard and has already put practices in place around accountability in Banda Aceh, which it will re-institute in W. Sumatra, including:

1. CRWRC will seek to ensure the clear and effective resolution of all beneficiary complaints. 2. CRWRC will seek to empower its staff to see complaints as opportunities to extend higher quality service to their beneficiaries (also considered their customers or clients). 3. CRWRC will ensure equitable access to every member of the community. This will be done through published criteria for beneficiary selection. 4. CRWRC chooses to hold itself accountable to resolve 95% of all complaints. While CRWRC hope to resolve 100% of all complaints, it also recognizes that some complaints may be beyond its ability to control or resolve. If such a compliant occurs, CRWRC will make sure that it informs the beneficiary on a timely basis. 5. CRWRC will ensure the community have direct access to the accountability officer, and the accountability officer will make regular appearance to all the 28 communities. Indonesia – W. Sumatra Earthquake 21 IDN092 Full Appeal, Rev. 1 6. CRWRC will seek to raise issues to their donors’ attention through consistent regular communication about complaints and problems.

Disaster Risk Reduction (DRR) CRWRC worked with the Indonesian Seismic Consultant in Banda Aceh following the tsunami and has learned and applied earthquake resistant techniques for building houses. These standards will be integrated into the core houses of this project as well.

Planning assumptions, constraints and prioritisation Achievement of project results depends on several assumptions and the mitigation of a number of risks. Two key elements are listed below.

Logistics and procurement: High demand by other interveners will create local shortages. Needed materials and non-food items are not readily available in the markets of Rosita and/or Suni at the time. Mitigation: Supplies are procured through multiple and shifting small retail shops. In the case of shortages, supplies will be purchased from other areas and shipped to the project area. A skilled logistics officer on the ground will be hired to oversee procurement.

Inflationary commodity prices and fluctuating currency rates: In the post-disaster context, prices of relief supplies are rising daily. Mitigation : Price fluctuations are being carefully monitored with regard to management of finances.

Outside and inside factors that may inhibit implementation Verification of land title will have to be monitored closely, noting that women have ownership rights in this Matriarchal society.

CRWRC is waiting to see if there will be government compensation for the destroyed houses and that beneficiaries will still qualify for it, even if they receive core houses from this project.

Prioritization: CRWRC’s prioritization would be medical, NFI’ and WASH, if sufficient funding is not received.

Implementation Timetable

The implementation timetable is revised in accordance with the approved 6-month extension as follows:

2009 2010 2011 Month 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 Medical NFIs WASH Shelter PSS CBDRM

The emergency phase is over and distribution of NFI’s and the medical interventions have been completed. The implementation of the Shelter, WASH, PSS and CDBRM will continue.

Transition or Exit strategy Totalitas has been working with the community before this earthquake and will continue post this relief intervention.

Indonesia – W. Sumatra Earthquake 22 IDN092 Full Appeal, Rev. 1 V. ADMINISTRATION & FINANCE

Finance - CRWRC will receive all funds at its head office. No funds will go directly to the partner, Totalitas, SHEEP or GKSBS. If another ACT funding member forwards funds related to this project directly to CRWRC rather than through ACT, it will be recorded as income, and ACT Geneva will be notified. - The bank account provided is the CRWRC Head Office bank account. A separate field bank account will be set up, to use strictly for this project. Funds will flow from ACT to CRWRC HO to CRWRC Field office. - For proper internal controls, every cheque will require two signatures. There will be four signatory persons on file at the bank. One will be the Country Team Leader, one will be the International Relief Manager, one may be the accounting staff and one the logistics staff person. Authority limits follow: Below US$25,000, any 2 of 4; above US$25,000, also dual, but one must be the Country Team Leader. - A wire transfer authorization form is required to be completed for all transactions. - Cash flow projections from the field direct the transfer of funds in order for timely meeting of field requirements. . - Where there are multiple donors, there will be multiple donor codes, just as there are multiple project numbers. - Copies of the signed financing agreement between the funding member and the ACT CO/Secretariat (where applicable), from the ACT CO/Secretariat are to be sent to the CRWRC Director of International Disaster Response. The Finance department of CRWRC, and the International Relief Managers will be briefed on all aspects of the agreement in order to understand their requirements for compliance to the terms stated therein. - CRWRC follows MANGO practices in its financial management.

Management of expenditure to approved budget - Understanding exists between CRWRC Head Office and CRWRC field staff, (IRMs) as to managing within the budget. A 10% variance is usually tolerated within lines, over or under, but any anticipated expenses outside of that 10% must gain prior approval from Home Office. These instructions will be spelled out to the partner in an MOU. - In both the Signed MoUs detailing project responsibilities with partners will be kept in both the partner office, CRWRC field office and CRWRC head office, signifying acceptance of all decisions discussed . - CRWRC Head office will carry the financial risk of exchange variances to honour the budget.

Financial risk management

Procurement Procedures : CRWRC will be responsible for purchasing inputs using the most economical and reliable suppliers. In order to ensure this, CRWRC procurement or logistics staff person will 1) secure 3 supplier quotations; 2) tender to a minimum of 3 supplier inputs costing over $25,000 using a common tender format; 3) complete a comparative summary of the tenders and rationale for selection of supplier; 4) establish contracts with each supplier 5) Warehouse staff will sign goods received notes 6) invoices are to be signed by procuring staff, who can confirm prices.7) Invoices over $25,000 are to be signed by the International Relief Manager for payment by accounting.

Distribution Procedures - The partner will identify the most affected people using the selection criteria noted above. - The criteria will be public, so as to reduce jealousies, explaining how the selection occurred. - Potential beneficiaries will be put on list, and checked off on distribution days to record receipt of goods.

- Receipts will be provided by beneficiary townships, clearly stating the total amount/number of the emergency relief materials they have received (with township government seals).

- Receipts will be provided by beneficiary villages, clearly stating the total amount/number of the emergency relief materials they have received (with village government seals).- Relief Material Distribution Registers with names of the beneficiary families, number of family members, name and amount/number of assistance items each family receives, and their signatures and seals, will be established. Indonesia – W. Sumatra Earthquake 23 IDN092 Full Appeal, Rev. 1 Financial Procedures - Handling cash will be discouraged. However, in some cases, cash payments may be made to suppliers of services and materials. These must be authorized by the IRMs, in all cases, no matter what limit. A safe will be purchased if large amounts of cash are to be kept on hand, say on payday. Two persons will be required to travel together from the bank, if carrying large amounts of cash? - In the case of cheques, signatory permissions and limits are noted above under financial arrangements. - Goods Received notes will be signed to confirm quantities of materials or inputs received. Quality assurance will occur in spot checking where there is volume.

VI. MONITORING, REPORTING & EVALUATIONS

The main operational base for earthquake relief activities will be based in Padang, with a forward base set up in Padang Pariaman. Both offices will be led by two International Relief Managers until December, followed by the CRWRC’s experienced Tsunami Program Manager starting in January. She has already participated in the needs assessment. These staff will oversee a team of direct Indonesian staff and partners to provide daily project management and oversight of all activities. Staff planned for the Padang Pariaman operational base will include a national project coordinator, logistics coordinator, a procurement officer, an accountant, a community organizer, and driver.

CRWRC will be managing two offices in the region, one in Padang city and one in Padang Pariaman.

CRWRC/GA technical construction monitors inspect daily for compliance to BRR codes. Poor quality work will be taken down. For example, a recent foundation that was not set correctly was torn down and redone. In another case, a column which was not vertically perfect, was corrected.

The project is monitored at several organizational levels.

Data and information originate at the Pariaman field level from implementing staff. From there, information flows to the CRWRC/GenAssist Padang office, and finally to the CRWRC Canada Office.

Type of Report From: To: When Field Data Field Monitoring GA Padang Office Weekly Partner Weekly Field Update Local Partner GA Padang Office Weekly Partner Monthly Project Report Local Partner GA Padang Office Monthly Program Progress Report GA Padang Office CRWRC Canada Monthly Financial Progress Report GA Padang Office CRWRC Canada Monthly End of Project Update Report GAPadang Office CRWRC Canada End of Project Agreement Critical Issues Update GA Padang Office CRWRC Canada As needed

Project beneficiaries play an important role in project management at all stages of the project cycle including design, implementation, monitoring and evaluation.

Implementing staff at the field level are the primary project monitors. These staff include people from Totalitas, as well as other implementing staff be hired by CRWRC Indonesia for the relief response. Field staff maintain distribution records for their respective areas and meet regularly to monitor progress. Regular monitoring includes review of project plans, field visits, meetings with beneficiaries, and the production and submission of regular progress and financial reports. Reports are submitted to CRWRC,

CRWRC’s Indonesia Country Team Leader will make regular monthly field visits to assess progress. In addition, CRWRC’s two International Relief Managers will be based onsite, and can monitor daily progress and results.

An external evaluator from Canada, will perform a final evaluation for CRWRC.

Indonesia – W. Sumatra Earthquake 24 IDN092 Full Appeal, Rev. 1 VII. CO-ORDINATION

Local Government : CRWRC is co-ordinating with the local government authorities, with the puskesmas (local health outposts) and the head of the Nagari’s or villages.

ACT members: CRWRC has met with the coordinator of the Indonesian ACT forum, as well as staff from CWS, Christian Aid, and YTBI, YEU and LWR to check to see that there was no overlap with their program.

UN Meetings: CRWRC is registered with the UN, and has started attending the Early Recovery meetings held at the governor’s house. There was quick and immediate recognition of GenAssist from CRWRC’s days working in Banda Aceh. Daily Coordination meetings and cluster meetings are being held at the UNICEF tent near the Governor’s house in Padang. CRWRC is also attending WASH sector and Shelter cluster meetings, as well as having joined the Shelter Google group, to keep abreast of activities and to coordinate.

Other local NGOs, INGOs: CRWRC will not address all of the sectors in a community, or all of the comprehensive needs, but these needs are expected to be covered through a coordinated approach involving other NGOs and INGOs in the area. VIII. REVISED BUDGET CRWRC

Revised Type of No of Unit Cost Original Budget Revised Budget Original Budget Budget Unit Units IDR IDR IDR US$ US$ INCOME TOTAL INCOME 1,721,725 EXPENDITURE DIRECT ASSISTANCE Crisis Phase Emergency Food Items Lump sum 9,288,000 259,492,500 978 27,315

Emergency Non Food Items (NFI) Tool Land Clearing Kits Kits 1 601,250 901,875,000 332,500 94,934 35 Hygiene Kits Kits 588 281,000 562,000,000 165,157,500 59,158 17,385 Kitchen Kits Kits 0 520,000 520,000,000 0 54,737 0 Non-kitted' NFIs LS 0 8,769,000 0 923 0 Salaries for 15 staff (20days *3 months at an average of 7 USD each) Person/day 0 80,000 72,000,000 0 7,579 0 Total Emergency Non Food Items (NFI) 2,064,644,000 165,490,000 217,331 17,420

Sub-total Emergency Food & Non food items 2,073,932,000 424,982,500 218,309 44,735

Emergency Medical Treatment Medicine and medical equipments Patients 5,213 6,714 35,000,000 7,077,500 3,684 745 Transportation(Local and flights) - lumpsum Month 1 69,000,000 69,000,000 30,704,000 7,263 3,232 Accommodation and meals - lumpsum Month 1 16,800,000 16,800,000 9,158,000 1,768 964 Personnel Costs(1 doctor, 2 nurses, 2 pharamacist, 4 assessors) Month 1 57,400,000 57,400,000 53,181,000 6,042 5,598 Insurance for team - lumpsum Month 1 2,550,000 2,550,000 5,605,000 268 590

Emergency Medical Treatment 180,750,000 105,725,500 19,026 11,129

Post-Crisis Phase Indonesia – W. Sumatra Earthquake 26 IDN092 Full Appeal, Rev. 1

WASH - Access to Safe Water Supply and Sanitation Facilities Water and Sanitation Unit 1 660,607,640 156,251,000 660,607,640 16,447 69,538

Hygiene Education Unit 1 94,684,385 145,169,000 94,684,385 15,281 9,967 Direct Personnel

2 community hygiene facilitators per-month 5 4,208,195 25,000,000 21,040,975 2,632 2,215

1 WASH Project Coordinator per-month 5 15,780,731 20,000,000 78,903,654 2,105 8,306

2 Watsan Field officer per-month 5 2,104,097 25,000,000 10,520,487 2,632 1,107 Sub-Total WASH Project 371,420,000 865,757,141 39,097 91,132

Core Houses - Access to safe shelter Unit 706 16,618,312 6,542,948,610 11,732,528,272 688,731 1,235,003

Warehouse Month 11 2,391,019 49,500,000 26,301,209 5,211 2,769 Direct Personnel Community Organizer/Accountability Officer Month 15 2,641,000 31,500,000 39,615,000 3,316 4,170 Construction Project Manager Month 15 7,349,883 72,000,000 110,248,245 7,579 11,605 Construction Field Monitors(2 persons ) Month 15 7,681,700 90,000,000 115,225,500 9,474 12,129 Procurement Officer Month 15 3,060,900 36,000,000 45,913,500 3,789 4,833 Logistics officer Month 15 1,928,500 22,500,000 28,927,500 2,368 3,045 Warehouse guard Month 15 771,400 9,000,000 11,571,000 947 1,218 Driver for reconstruction Month 15 2,720,800 22,500,000 40,812,000 2,368 4,296 Sub-Total Core Houses 6,875,948,610 12,151,142,226 723,784 1,279,068

Capacity Building Psychosocial PSS Training for communities, CRWRC team and partners LS 0 105,203,000 0 11,074 Disaster Risk Reduction CBDRM for communities and partners LS 0 105,203,000 0 11,074 Sub-Total Capacity Building 0 210,406,000 0 22,148

DIRECT PROGRAMME RELATED COSTS Direct Personnel Program Manager (50%) Month 18 13,355,192 180,000,000 240,393,463 18,947 25,305 Indonesia – W. Sumatra Earthquake 27 IDN092 Full Appeal, Rev. 1

Assistant Program Manager (50%) Month 18 2,075,222 30,000,000 37,353,996 3,158 3,932 Field staff house/Office Month 18 1,805,000 27,000,000 32,490,000 2,842 3,420 Total Direct Personnel 237,000,000 310,237,459 24,947 32,657

Transport, Warehousing and Handling Transport, Warehousing & Distribution LS 85,500,000 60,000,000 85,500,000 6,316 9,000

CAPITAL ASSETS Motorcyles Unit 6 11,669,167 56,000,000 70,015,002 5,895 7,370 Computer Unit 3 4,591,667 27,000,000 13,775,001 2,842 1,450 Printer Unit 1 2,489,000 3,000,000 2,489,000 316 262 Camera digital Unit 1 2,147,000 2,500,000 2,147,000 263 226 Office Furniture Lumpsum 1 33,202,505 40,000,000 33,202,505 4,211 3,495 Generator Unit 1 16,577,500 25,000,000 16,577,500 2,632 1,745 Total Capital Assets 153,500,000 138,206,008 16,158 14,548

Total Direct Program Related Costs. 450,500,000 533,943,467 47,421 56,205

TOTAL DIRECT ASSISTANCE 9,952,550,610 14,291,956,834 1,047,637 1,504,417

INDIRECT ASSISTANCE Local administration costs SHEEP Communication & Coordination Month 1 5,000,000 5,000,000 0 526 0 Totalitas Partner Support Salaries (3 persons for 3 months) Month 18 2,638,889 90,000,000 47,500,002 9,474 5,000 Communication & Coordination Month 18 263,889 60,000,000 4,750,002 6,316 500 Office Supplies Month 18 79,167 6,000,000 1,425,006 632 150 CRWRC/Gen Assist Personnel Finance Coordinator (50%) Month 18 3,421,583 30,000,000 61,588,494 3,158 6,483 Office Administrator Month 18 2,224,056 33,000,000 40,033,008 3,474 4,214 Driver Month 18 1,618,167 36,000,000 29,127,006 3,789 3,066 Non-Personnel Costs Indonesia – W. Sumatra Earthquake 28 IDN092 Full Appeal, Rev. 1

Truck rental Month 18 6,741,306 72,000,000 121,343,508 7,579 12,773 Vehicle Rental Month 18 4,446,528 57,000,000 80,037,504 6,000 8,425 Vehicle Maintenance, fuel and insurance (1car, truck, 4 motorcycles) Month 18 5,071,417 72,000,000 91,285,506 7,579 9,609 Communications costs, telephone, internet Month 18 3,490,194 48,000,000 62,823,492 5,053 6,613 General office supplies Month 18 3,110,722 12,000,000 55,992,996 1,263 5,894 Office Rental Month 18 6,333,333 99,600,000 113,999,994 10,484 12,000 Office Utilities Month 18 1,195,944 4,800,000 21,526,992 505 2,266 Coordination/Meetings Month 18 1,090,917 12,000,000 19,636,506 1,263 2,067 Subtotal local administration costs 637,400,000 751,070,016 67,095 79,060

Monitoring and Evaluation Monitoring and evaluation by CRWRC staff Round Trips 8 21,375,000 135,000,000 171,000,000 14,211 18,000 Management by expat IRM staff Month 3.5 17,100,000 42,750,000 59,850,000 4,500 6,300 Travel for Expats 2 IRMS (airfare and hotel) Persons 2 19,000,000 38,000,000 38,000,000 4,000 4,000 Meals & accommodation for IRMS (10 weeks) Days 70 50,000 3,500,000 3,500,000 368 368 Audit Single 1 33,250,000 23,750,000 33,250,000 2,500 3,500 Sub-total Monitoring and Evaluating 243,000,000 305,600,000 25,579 32,168

TOTAL IN COUNTRY COSTS 10,832,950,610 15,348,626,850 1,140,311 1,615,645

Operational Support ACT International coordination fee (3% on total) 3.0% 324,988,518 460,458,806 34,390 48,469 CRWRC Canadian Administration Costs LS 190,000,000 190,000,000 20,000 20,000 Sub-Total Operational Support 514,988,518 650,458,806 54,390 68,469

ESTIMATED EXPENDITURE 11,347,939,128 15,999,085,656 1,194,520 1,684,114

BALANCE 37,611 Exchange Rate= 9500 Revision Exchange Rate: 9500 Actual Exchange Rate: 9500

I. REQUESTING ACT MEMBER

o Church World Service Indonesia (CWSI)

II. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE At the time of developing this full appeal, CWS has completed its assessments and provided assistance in the sectors of NFIs distribution, WASH and psychosocial support (PSS).

CWS has so far distributed the following NFIs: 448 baby kits, 12 bladders (each of 5,000-liter capacity), 134 family tents, 86 sets of cooking utensils, 13 stoves, 125 mosquito nets, 35 plastic containers, 423 plastic mates, 24 relief kits, 983 blankets and 250 tarpaulins in 13 villages located in Padang Pariaman District, Pariaman and Padang Cities. As part of PSS program, CWS so far has set up children friendly space in three villages in Sungai Limau Sub district assisting up to 300 children. The program is currently conducting FEAT (Fun and Educative Activities at Tents), consisting of 12 thematic sessions, for children affected by the earthquake supported by 20 volunteers trained by CWS PSS Specialist. CWS is also planning to assist more villages as the need for PSS intervention has loomed large and been accentuated further by the UN-led protection and education clusters as well as the government agency BNPB. CWS has also trained eight community groups in eight villages in Sungai Limau to clean and repair wells properly. So far CWS has cleaned and repaired up to 120 wells in Sungai Limau and has provided three water pumps as a tool to clean the wells. However more water pumps are needed to speed up the works. Twelve communal emergency latrines are being built in Sungai Sirah, Durian Daun and Sibaruas Villages and currently CWS is distributing up to 18,000 liters of water everyday to 12 distribution points in Sungai Limau Sub district. There has been identification where at some locations of the latrine construction, there are no functioning wells, most are still contaminated and some have dried up, so there will be no source of water for the latrines. The team plans to address the issue immediately. A number of other INGOs are also working in CWS’ targeted sub-districts such as Oxfam, CARE, Mercy Corps, World Vision, Islamic Relief, Muslim Aid, and UN Agencies. Yakkum Emergency Unit (YEU) and Yayasan Tanggul Bencana Indonesia (YTBI) are also present in the areas delivering health assistance and distributing food items respectively. Other ACT member Christian Aid also has two partners working in the areas in Padang Pariaman delivering psychosocial support. At this stage, CWS has been focusing on non-food items distribution, water-sanitation activities and psychosocial support all of which are being delivered to the areas not targeted by other agencies. We are coordinating closely with the ACT members and UN-clusters in order to ensure that there is no overlap in assistance in CWS’ target areas. CWS is taking part in the UN-cluster coordination meetings to ensure that gaps in the target areas are also addressed accordingly. III. TARGETED BENEFICIARIES

In the original appeal CWS planned to target 16 Villages located in 4 Sub districts in Padang Pariaman and Agam Districts. For the revised appeal CWS is targeting 9 Villages located in 3 Sub districts in Padang Pariaman District. The table below shows the total number of population in each village targeted: # of U-5 District Sub-district Village # of Fam # of people # of Men # of Women children P.Pariaman Sungai Limau Pinjauwan 518 2,300 800 1,500 300

Padang Galo 586 2,580 1,184 1,396 141

Sei Silah 438 1,800 720 1,080 126

Sibaruas 549 2,960 1,332 1,628 207 Indonesia – W. Sumatra Earthquake 30 IDN092 Full Appeal, Rev. 1

# of U-5 District Sub-district Village # of Fam # of people # of Men # of Women children

Durian Daun 365 2,620 1,179 1,441 50

Pasir Baru 420 2,400 960 1,440 40

Kampung Jua 195 1,425 641 784 45

Nan Sabaris Kampung 1,503 4,739 2,104 2,635 370 Tengah Sungai Geringging Koto Bangko 1,415 6,335 2,850 3,485 316

The total number of the target population is 9,780 households comprising of 47, 720 people; 26, 758 women; 20,292 men and 2,494 children under the age of five.

The target populations have been selected based on the following criteria: • Poor households that are severely affected; • households with children under the age of five, pregnant and lactating women, and elderly are prioritized; • affected households who have not received any assistance from the government or humanitarian organizations;

IV. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

GOAL In this revision CWS is proposing a 15-month program (instead of the original 12-month) in West Sumatera with the goal of providing relief and recovery assistance to the earthquake-affected communities in Padang Pariaman and Agam Districts, West Sumatra, with the following objectives:

OBJECTIVES, ACTIVITIES AND EXPECTED RESULTS Crisis Phase (3 months, October-December 2010 ) Objective 1: To provide Non-food Items (NFIs) for 1,903 affected households (already implemented) and 1,000 infants (already implemented and 1,000 infants in Agam and Padang Pariaman Districts Activities Expected Results Indicators 1. to distribute hygiene kits Output: # of households receiving hygiene kits (towels, soap, tooth • 1,903 hygiene kits are # of infants receiving baby kits brush, etc) distributed to 1,903 2. to distribute baby kits households (baby blankets and • 1,000 baby kits distributed for clothing set) 1,000 infants Outcome: • 100% of affected households used affected households are able to cope with basic needs ( hygiene kits hygiene practice and baby need) during emergency situation 60% of affected households used baby kits for baby needs

Objective 2: To provide access to WASH facilities for 2,000 earthquake-affected households in Agam and Padang Pariaman Districts Indonesia – W. Sumatra Earthquake 31 IDN092 Full Appeal, Rev. 1

Activities Expected Results Indicators 1. to conduct in-depth Output: amount of water distributed assessment on WASH • 100,000 liters of clean water # HH accessing clean water 2. to distribute and supply water are trucked and distributed # of wells cleaned (water bladders, jerry cans) to • 2,000 affected HHs get # of communal emergency latrines distribution points access to clean water built 3. to clean and repair wells % of women and men getting access • 2,000 wells are cleaned and 4. to provide emergency latrines # of waste facilities available repaired 5. to provide waste facilities in • Sphere Standards concentrated areas 300 communal emergency latrines constructed • Waste management facilities in at least 10 concentrated areas are provided Outcome : 100% of HHs targeted get access to Increased access of 2,000 households to safe water and sanitation and consume safe water during the facilities that meet Sphere Standards emergency phase 95% of HHs get access to and use sanitation facilities during the emergency phase

Objective 3: To provide emergency shelter assistance for 1,903 affected households in Agam and Padang Pariaman Districts

Activities Expected Results Indicators 1. to conduct in-depth Output # of tool kits distributed assessment • 191 tool kits for clearing # of HHs receiving emergency shelter 2. to provide tarpaulins and tool debris are distributed materials kits for clearing rubble and • 1,903 HHs receive debris emergency shelter 3. to distribute emergency materials shelter materials (tents, tarps, household kits, mosquito nets, sleeping mats and blankets) to affected households

Outcome : 100% of HH targeted use shelter 1,903 affected households are able to cope with the needs of materials shelters that meet Sphere Standards

Objective 4: To provide immediate needs of psychosocial first aid for 300 affected children in Pinjauwan, Sibaruas and Pasir Baru Villages, Sungai Limau Sub district, Padang Pariaman

Activities Expected Results Indicators 1. to conduct in-depth Output # of caregivers (women and men) trained assessment on psychosocial • 15 caregivers are and able to conduct facilitation on condition of children recruited and trained on psychosocial care for children 2. to recruit and train caregivers psychosocial care for in conducting psychosocial children # of outreach/home visit to families care for school age children • At least 5 counseling, conducted 3. to conduct outreach/home outreach/ home visit are # of school age children (girls and boys) visits to parents and family conducted monthly by 4. to conduct psychosocial involved in psychosocial activities one caregiver (FEAT) activities for children • 300 school age children receive psychosocial Indonesia – W. Sumatra Earthquake 32 IDN092 Full Appeal, Rev. 1

activities through fun and educative activities at tents Outcome: Increase participation of children in the psychosocial activities # of children participate in the activities

Post-Crisis Phase (12 months ) Objective 1: To provide and improve access to WASH facilities for 630 (instead of 2,000) earthquake-affected families in Padang Pariaman District only. The revised activities and expected results are shown in the table underneath.

Activities Expected Results Indicators 1. to collect and validate Output: • # of families (women, men, data • 128 wells are constructed/ girls and boys) benefiting from 2. to construct/ rehabilitate rehabilitated the water supplies dug wells • 2 unit of gravity-fed water • #of water supplies built and 3. to protect spring water system is constructed used and construct catchment • 46 communal latrines are built • # of trainings conducted using tanks/ gravity-fed system • 4 trainings on water borne CLTS approach 4. to construct semi- • permanent communal diseases and hygiene and # of participants (women and latrines sanitation practices are men) of the trainings 5. capacity building conducted in each village • Sphere Standards (water training for mothers, • 1,000 IEC materials are supply) health cadres and other distributed • MPA-PHAST stakeholders on water • 3 training on waste borne diseases and management is delivered in hygiene and sanitation each village practices • Village WASH management committees formed & operational in each village Outcome: • increased and improved access • Improved access of families to WASH facilities to WASH facilities by all • improved knowledge and practices of families on hygiene and target population (pre-post sanitation survey) • Increased knowledge of community members who receive information on proper hand-washing by 80% (pre – post test)

Objective 2 : To provide transitional shelters for 552 (instead of 5,000) households in Sungai Limau and Sungai Geringging Sub- districts, Padang Pariaman District. The revised activities and expected results are shown in the table underneath. Indonesia – W. Sumatra Earthquake 33 IDN092 Full Appeal, Rev. 1

Activities Expected Results Indicators 1. to conduct in-depth Output: • #of training conducted assessment and data • community members • # of representatives (women and validation (representatives of target men) taking part in training 2. to conduct earthquake- households or local • # of households receiving resistant construction craftsmen) are trained transitional shelter training and info-session for • 552 transitional shelters are • # of transitional shelters built community members built (representatives of target • Sphere Standards • Community Working households or local Group ( Pokja ) is craftsmen) established in each hamlet 3. to construct transitional shelters for most-affected households Outcome: % of HH used safe shelter Transitional shelters for target households meeting Sphere standards constructed

Objective 3: To provide Disaster Risk Reduction (DRR) measures through preparedness and mitigation activities for 500 households and 300 school children in Padang Pariaman District as shown in the table below (instead of to 2,000 most affected micro-entrepreneur households in Agam and Padang Pariaman Districts). Activities Expected Results Indicators 1. In-depth assessment on Output: • # of training conducted hazard and vulnerability • at least 8 times of • # of participants (% of women mapping at Nagari and training/ workshops on and men) taking part in the school levels; Nagari Disaster training 2. to conduct knowledge and Emergency plan, • Village Hazard and Vulnerability skills training on community organizing, Mapping is written up, agreed preparedness and mitigation early warning system and documented. measures for households and (EWS), emergency school children response mechanism and 3. to conduct preparedness and evacuation preparation mitigation activities for are conducted households and schools • a documented 4. Nagari - and school-based community-based hazard DRR teams are established and vulnerability mapping for target villages Outcome: • Strengthened local livelihood alternatives that support post- • 90% of women and men disaster situation improved knowledge on DRR • Village hazard and vulnerability mapping is used for the purpose of developing strategies to develop Nagari Disaster Emergency Plan

In the original appeal included Objective 4: To improve access of 500 under-five children as well as pregnant and lactating mothers to health and nutrition care in most affected villages in Agam and Padang Pariaman Districts. However it has been decided to delete this objective as other objectives have priority due to the changed humanitarian situation with a large number of institutions providing health assistance to the affected population, including local and national government agencies. Therefore the table in the original appeal has been deleted as well. Objective 5: To provide psychosocial support to 450 (instead of 500) children and communities in Sungai Geringging and Nan Sabaris Sub districts, - Padang Pariaman District - as shown in the table below.

Indonesia – W. Sumatra Earthquake 34 IDN092 Full Appeal, Rev. 1

Activities Expected Results Indicators 1. to conduct in-depth needs Output: • # of psycho-education for teachers, assessment • Psycho-education for parents, and school stakeholders 2. to conduct psycho-education teachers and parents are conducted for teachers and parents about conducted • # of ECCD centers established information on common • 18 ECCD centers are • # of existing ECCD centers supported reaction among children in established • post-disaster setting, how to # of trainings conducted • 10 existing ECCD centers address such reactions as well • Curriculum shared amongst centers are supported • # of caretakers and cadres trained on as strengthen coping strategies • 3. to establish ECCD centers ECCD curriculum is ECCD program developed 4. to support existing ECCD • # of children participating in the ECCD • centers 2 trainings on child-care centers 5. to develop user-friendly and capacity for cadres and contextualized ECCD [Early caretakers are conducted at Childhood and Care each ECCD center Development] curriculum • 18 info sessions on child 6. to provide capacity training upbringing capacity are for caretakers and cadres on conducted for caretakers ECCD curriculum and and parents at each ECCD psychosocial stimulation in center post-disaster setting • IEC materials are develop, 7. to conduct training for parents and disseminated on upbringing capacity 8. technical support to parents, cadres and caretakers Outcome: • 80% of cadres and caretakers of under- • Increased knowledge and skills of caretakers and cadres on early 5 children increased and improved childhood care and development knowledge and skills (pre and post test • Increased capacity of parents in child upbringing for measuring knowledge improvement • Increased knowledge of teachers and parents on psychosocial & monitoring & evaluation report for issues of children in post-disaster setting. skills) • • Improved psychosocial capacity of under-five children in 80% of parents of under-5 increased accordance to their developmental tasks knowledge and skills in child upbringing (pre and post test) • 70 % of teacher and parents of school age children increased knowledge on psychosocial issues of children in post disaster setting (pre and post test) • 70% of children improved their psychosocial capacity (psychomotor skills, cognitive, and social emotional) in accordance to their developmental tasks

Objective 6: To provide capacity building for CWS staff and local partners (NGOs and CBOs) The reason for adding this objective is that the capacity of the local partners (NGOs and CBOs) has been found limited. The training is to ensure that minimum standards for quality program implementation are achieved, especially in the area of DRR, so that local partners are able to continue the activities accordingly beyond this program’s duration. Activities Expected Results Indicators 1. To provide capacity building Output: • 80 % of participants increased and training for staff and partners in • 3 trainings conducted on improved skills and knowledge on the the areas of program, DMPT (Disaster Management said topics (pre and post test) administration and finance and Preparedness Training), • # of men and women involved in the Administration, Logistics & training Finance Indonesia – W. Sumatra Earthquake 35 IDN092 Full Appeal, Rev. 1

Outcome: • Increased knowledge and skills of staff and partners on programmatic, administrative, financial and logistical issues • Improved quality of program implementation capacity

PROJECT INPUTS Main staff required for this program has been reduced from 20 to 15 persons as shown in the table below. Position # of person Program Manager 1 Sector Technical Advisers (PSS, Watsan, shelter) 3 Team Leader 1 Senior Program Officer 1 Program Officer 2 (instead of 5) Field Officer 3 (instead of 5) Senior Logistics Officer None (instead of 1) Logistics Officer 2 (instead of 3) Office Manager 1 Finance Officer 2 Admin Assistant None (instead of 1) TOTAL 15 persons Main equipment needed for this program has changed as shown below Assets # of assets Motorcycle None (instead of 5) Printer None Fax machine None LCD Projector (new) 1 Computers/notebooks 5 (instead of 10)

CWS does have computers from the previous intervention but they are 4-year old laptops /computers most of which are no longer properly functioning.

PROJECT ASSUMPTIONS AND RISKS There are several assumptions and risks concerning the planned program which may affect the outcome.

Assumptions: • The necessary supplies will be procured in a timely manner; • CWS will continue to be able to operate in West Sumatra without major constraints; • Cluster meetings will run smoothly and remain a good basis for proper collaboration and cooperation • ACT members are able to generate the much needed funds and that the funds will arrive in timely fashion to implement the full project; • Targeted beneficiaries can be accessed and communities welcome and respond to the assistance provided to them positively; • Many calls for assistance and advocacy will go heard and considered by all government stakeholders and other entities, especially the donors; • Traumatic events does not undermine the individual and collective will to respond

Risks : • The Post-disaster phase will last ten months and positive behavioral changes in hygiene and sanitation practices may not be significantly observable during such short duration; • Limited supply of materials and local labors yet high demand for construction during the post-crisis phase may delay the process of construction and increase materials prices and labor costs; • More intemperate weather during the implementation of relief operations and rehabilitation assistance in the targeted area may inhibit the full implementation Indonesia – W. Sumatra Earthquake 36 IDN092 Full Appeal, Rev. 1

• Should there be inadequate funding, there will be scaling down in the number of beneficiaries using the same criterion for selection of beneficiaries.

APPLICATION OF CROSS CUTTING ISSUES Protection CWS will ensure that protection principles are incorporated into its humanitarian programming. The level of involvement in protection is to be understood as expanding the focus on material needs to encompass questions of safety. CWS has recognized, notably after the 3-year assistance in Aceh and Nias that the overwhelming direct threat to the civilians in the regions is not all about material assistance but also lack of safety. With the protection approach CWS will ensure that the humanitarian assistance will not create damage to local values or human rights. Immediate actions in connection with an emerging or established pattern of violation will be undertaken to prevent its recurrence, put a stop to or mitigate it. The project will explicitly include women, children and old people as part of the target population. Women, children and elderly are the most vulnerable to violence and abuse. Assessments in this project will acquire both quantities and qualitative methods to find out about the living conditions of women, children and elderly, be they direct or indirect beneficiaries, so that the design of intervention can increase the role of these vulnerable population segments in providing quick economic and social recovery in the affected areas. Sphere standards and Code of Conduct In the overall disaster response CWS will adhere to the Sphere Standards and the Humanitarian Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief. The program will be implemented by using community-based approaches from which actual needs of the communities are captured and used to design interventions. The community-based approach is based on the Code of Conduct core principles: humanitarian imperative, impartiality, independence and stresses that humanitarian response must be based on needs of the community. This approach is expected to allow the program to be inclusive in nature and respect the local condition within the communities targeted, especially the vulnerable groups. Overall, Sphere standards will be used to ensure the minimum standards in service provisions for beneficiaries. Throughout the program implementation CWS will also be adopting ACT Code of Conduct on Sexual Exploitation and Abuse of Power and Corruption. The principles of ACT Code of Conduct are reflected in the vision and core values of our organization. Such principles have been incorporated into our Company Regulation in that staff and organizational operation are obliged to adhere to the principles. Elements of ACT Code of Conduct will also be incorporated into our partnership agreement [MoU or LoA] with local partners. The partners are required to use the MoU or LoA as the organizational legal guideline for program implementation technically, administratively and financially.

IMPLEMENTATION ARRANGEMENT AND METHODOLOGY

Non Food Items (NFIs): The NFIs distribution will be carried out directly by CWS to the target population by coordinating closely with the local government and stakeholders for better targeting. NFIs are provided especially to families that lost their houses and have not received any assistance from any other agency. Special attention will be given to families with under-5 children, old people, pregnant and lactating mothers. The distribution of NFIs to under-5 children will be coordinated closely with the Health Department (Dinkes) and Puskesmas .

Shelter Temporary or transitional shelter provision is very critical and necessary to provide security, personal safety, protection against climate and other threats to health, structural hazards and disease vectors. The UN-led Shelter Cluster has formed a guideline on temporary/ transitional shelter provision specifically tailored to the local needs of the affected in West Sumatra. The minimum and maximum space set for Temporary Shelter (T-shelter) is 18m2 and 24m2 respectively with a budget ranging from IDR 2 – 3 million. Based on such guideline, CWS has developed T-shelter base design of 3.8 x 6 meters (22.8 m2) with a budget of IDR 2.5 million. CWS will firstly prioritize materials salvaged from the rubble and available local materials such as coconut wood. The design will be established in close consultation with communities and also using some materials that can be salvaged from their destroyed houses. Indonesia – W. Sumatra Earthquake 37 IDN092 Full Appeal, Rev. 1 Target communities, particularly women and girls, will be involved in all stages of implementation. The design of shelter will be the most important aspect to consult with women groups as it relates to the issues of security and privacy. Shelter construction guidelines/ checklist will be developed to ensure gender equality programming and will be shared with all implementing staff in shelter construction. Such guidelines will lay out demographic profile of target population, community practices and cultural patterns concerning shelter/houses and gender division of labour.

WASH Intervention CWS will closely coordinate its interventions to provide clean water provision in Padang Pariaman & Agam Districts with the municipal water companies (PDAM) as the cluster lead for WASH. The coordination will be co-facilitated by UNICEF. Community members will be the key actor in WASH management. In the emergency phase, for instance, clean water distribution to the affected population will be monitored directly by members of villages (village water supply controllers). In the well cleaning program, CWS will provide prior training to people who are grouped into village well cleaning teams. These village cleaning teams will then provide well cleaning service to the affected households. As for latrine construction, CWS will recruit skilled local labor; some might be the beneficiaries themselves and provide required materials such as water pump, pipes, spade and cement. The location of the facilities will be consulted with the community members and must be in area conveniently accessed by the most affected people. Pour flush toilet will be the type of latrine built in emergency phase by using semi-permanent construction model. The design will be developed jointly with the final users. The target population is more accustomed to this design rather than pit latrines. Three families will share one unit of latrine giving a total of 600 latrines benefiting 2,000 households. As there are no concentrated IDP camps in our targeted areas the ratio of latrine use is 3:1 instead of 5:1. This is due to the fact that affected households are erecting tents next to their houses and the distance between houses is mostly quite apart (on average more than 50m). Therefore, the ratio of 3:1 will ensure easy and secure access for the affected families at all times of the day and night, especially women and girls. The hygiene promotion program will involve health cadres from local health centers to disseminate hygiene and sanitation related knowledge. The involvement of health cadres is vital in order to promote the activities in the local context. Health cadres know the local language and customary practices. The WASH will complement the Health and Nutrition intervention in this program. The approaches used in WASH intervention are Sphere Standards, Methodology for Participatory Assessment - Participatory Hygiene and Sanitation Transformation (MPA-PHAST) as well as Community-Led Total Sanitation (CLTS). The first two approaches are important to assess the local needs and find out the most appropriate facilities to build, while the CLTS focuses on improving people’s hygiene and sanitation behavior. A water and sanitation committee will be formed in each village which will be responsible of managing community-based WASH activities. Prior to starting WASH activities in the villages, CWS will provide training on technical issues of water and sanitation facilities management. Three families will share one unit of latrine giving a total of 600 latrines benefiting 2,000 households. As there are no concentrated IDP camps in our targeted areas the ratio of latrine use is 3:1 instead of 5:1. This is due to the fact that affected households are erecting tents next to their houses and the distance between houses is mostly quite apart (on average more than 50m). Therefore, the ratio of 3:1 will ensure easy and secure access for the affected families at all times of the day and night, especially women and girls. Psychosocial Support (PSS) The PSS divides the intervention into a two-month emergency phase and a six-month rehabilitation phase. For PSS program CWS will closely coordinate with the UN-led Protection and Education clusters as well as with the Health Department Office. To ensure program sustainability in the community, CWS will integrate PSS activities into the existing community based organizations involved in Early Childhood Development which is locally named PAUD. Apart from PAUD, CWS will deliver PSS activities through Posyandus (Integrated Health Post). The PAUD and Posyandu cadres will be introduced to the new approach of stimulating children’s cognitive development in understanding the psychosocial responses of children after the disaster. Schools will also be a significant to deliver PSS education for teachers and parents who in turn play a vital role in supporting children psychosocial development. For people identified with further needs of psychological Indonesia – W. Sumatra Earthquake 38 IDN092 Full Appeal, Rev. 1 therapeutic care, CWS will closely coordinate with the existing health infrastructure in the sub-district and district levels to establish a referral system.

Health and Nutrition Health and Nutrition Program will be implemented through the systems that already exist locally. CWS will get local health cadres (from Posyandu and Pustu ) involved in delivering the program activities such as community training and counseling. CWS will provide all the technical assistance required to support the implementation of such activities. CWS’ health and nutrition activities will complement the immediate planning of Indonesian Red Cross (PMI) for the next six month (until April 2010) that prioritizes health education in integrated hygiene promotion with water and sanitation program. Such priority is to prevent outbreaks of communicable diseases such as diarrhea and upper respiratory tract infections. CWS will help the PMI expand its assistance outreach in Padang Pariaman and Agam Districts. Under a ten-month plan, health and nutrition programs will be conducted in coordination with district health offices, UN-led WASH cluster and the PMI.

Disaster Risk Reduction (DRR) and Livelihood Recovery The program will apply livelihood approaches to risk reduction. Initial activities will be dedicated to identifying the extent and nature of the whole range of poor people’s livelihood assets and their vulnerability to hazards as well as other external forces. From this, the next set of activities will be identifying entry points for protecting those assets most at risk or that could be most valuable in a crisis. First series of activities will cover local livelihood mapping consisting of, among others: factors influencing people’s choice of livelihood strategy, livelihood-based vulnerability, hazards and risk analysis, available local assets and entities. Based on the results of the mapping, the next series will comprise of practical trainings on: environmental and natural resource management (techniques on adaptation, functioning of ecosystems such as watershed, slopes and soil characteristics, local human practices that deteriorate environment), environmental management practices that reduce hazard risks and economic assets protection strategy in time of crisis. The last series of the program consists of a village local community-based livelihood mapping that is redesigned and finalised based on the initial mapping and technical trainings delivered to the target micro entrepreneurs. This mapping will be endorsed by an action plan, a living document, delineating all local measures to be taken to protect a village community’s economic assets in time of disaster. As part of advocacy, and in order to ensure sustainability of the results, CWS will get involved relevant village, sub-district and district officials throughout the implementation. The target micro-entrepreneurs will share their final mapping and action plans with such officials/ entities where CWS will help target beneficiaries build strategic approaches to advocate for buy-ins from the government so that the mapping and actions plans can be part of local development planning documentation.

Involvement of local communities During the crisis phase (the first 2 months) CWS Indonesia will be directly delivering the assistance during which local partners will be identified. In post-crisis phase the involvement of the beneficiaries will be strengthened in all stages: program design, implementation, monitoring and evaluation of the program activities. Members of the target group will be involved in identification of families who will receive the relief packages. The assistance of the local community will also be solicited during the actual distribution of the relief materials. Government and local representatives will be invited to witness the distribution wherever possible. CWS has already identified needs and priorities for assistance. However, in each target area CWS will conduct another participatory needs assessment to validate whether the proposed activities address the felt needs of displaced women and men and adjustments will be made where necessary. The beneficiaries themselves will be involved in building shelter or sanitation facilities, with technical assistance from CWS and local partners, once identified, thereby reducing costs and creating a sense of ownership, deemed crucial for the sustainability of the project.

Multi-stakeholder Partnership CWS works mainly through local NGOs or CBOs and helps them to help the local communities and the earthquake affected families, taking into consideration both the principles of the Code of Conduct and the Indonesia – W. Sumatra Earthquake 39 IDN092 Full Appeal, Rev. 1 Sphere standards. This will strengthen local NGOs/CBOs and support local coping mechanisms which traditionally rely on local organisations such as NGOs or mosques to deal with sudden crises. In an emergency, however, CWS first assesses the situation and then looks for a local partner. Once a local partner has been identified, and after training/capacity building of this partner has taken place, the activities are gradually handed over. If no local NGO with sufficient capacity can be identified, CWS has two options: to build capacity of local Yayasans /CBOs to enable them to take over the activities at a later stage, or to implement directly. CWS will use its direct assistance not only for providing the materials but also for giving institutional support. The local partners, once identified and selected, will implement the program with their staff. CWS aims to work with emerging civil society groups in Indonesia which may not yet have the institutional capacity to carry out programs on their own, but who have many good ideas and a better understanding of the local situation. CWS will also seek coordination and collaboration with other humanitarian organizations or institutions that provide similar programs to those proposed by CWS in order to avoid overlap and inefficiency as well as maximize impact. CWS aims at complementing programs run by the government, INGOs, local NGOs and charitable organisations, not to duplicate them. The target beneficiaries will be selected in co-ordination with the local government, other humanitarian organizations and local organisations. To the widest possible extent CWS will refer to the local pro-poor policies and complement its programs into the existing government’s social programs. At operational level, CWS will consult with and inform the Education and Health Departments, Local Development and Planning Board, District Water Department, Agriculture and Animal Husbandry and Fishery Departments. CWS will also be collaborating with the DepSos (Ministry of Social Welfare) with which CWS has an MoU, as well as Satlak/ Satkorlak (Local Coordinating Body of Disaster Relief). The latter will play an important role for CWS during the crisis phase. At the local level, there is a lack of resources and practically no agency that can deal with the technical aspects of natural disaster other than the Satlak/ Satkorlak . They mainly coordinate public and private institutions, voluntary agencies, and community members themselves to assist in disaster relief. Usually, first priority is given to first aid and food, especially if the affected residents decide to stay in their respective areas. In all, Satlak/ Satkorlak undertake a large amount of disaster management work at the local level and assist the government operationally during a disaster.

Procurement Standards Purchasing, procurement and distribution of aid will be implemented by CWS in co-ordination and collaboration with local partners and volunteers as well as other key stakeholders. The standards of CWS procurement will apply in accordance with matrices and plans of program activities. Some important steps in procurement that CWS will apply: • Suppliers will be identified based on their ability to meet deadline and follow CWS procurement procedures. • Request for Quotation will be developed; • Suppliers will chosen through Cost and Price Analysis (CPA); • A working contract will be established and signed between CWS and the suppliers, and • Materials will be distributed to the closest points to the intervention area. Under certain circumstances, CWS may issue a specific procurement memorandum in order to accommodate with local operational issues and flexibility during emergency, yet upholding procurement quality.

Prioritization of activities If funding is limited, CWS will prioritize delivering emergency shelter materials and other non-food items as well as delivery of water through water trucking and well cleaning in emergency phase. On account of this, transitional shelters will also be the first on the priority list in post-crisis intervention.

TIMELINE The planned duration of activities has now been revised to 15 months (instead of 12) with the following adjusted schedule: Indonesia – W. Sumatra Earthquake 40 IDN092 Full Appeal, Rev. 1

Months No. Activities 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Crisis Phase 1. Food & Non Food X X X Distribution 2. Water, Hygiene and X X X Sanitation 3. Emergency Shelter X X X 4. Psychosocial Support X X X Post Crisis 1 Water, hygiene and X X X X X X X X X X X X sanitation 2 Transitional Shelter X X X X X X X 3 DRR X X X X X X X 5 PSS X X X X X X X X X X 6 Capacity Building X X X X Monitoring X X X X X X X X X X X X X X X Evaluation X X

V. ADMINISTRATION & FINANCE

CWS will be responsible for managing the overall program administration and financial issues. Program will be implemented through an implementing office based in Padang Pariaman under the supervision of a Program Manager. The Program Manager will coordinate the work of implementing teams in the field and receive regular reporting from the field staff. Based on such reporting, the Program Manager will share program’s progress and problems with the management team of CWS Jakarta Office through regular management meetings. A finance team will also be placed in Padang Pariaman and will be managing all financial transactions in the field. The whole field financial records of the program will be administered by the field finance team who will then report to Financial Coordinator in CWS Jakarta office for review and analysis. CWS has established administration and finance Standard Operating Procedures (SoP) which apply for both emergency- and development-setting programs. In some circumstances during the program implementation, exception to the SoP may apply upon the approval of the Management. At this stage CWS has implemented activities in the sectors of NFIs, WASH and PSS. Should sufficient funding not be received from the donors, CWS will keep delivering the said assistances, thus keeping the staff members involved in NFIs, WASH as well as PSS. The length of recruitment will be based on the availability of funds and clauses for the time of recruitment are laid out in staff working contract.

VI. MONITORING, REPORTING & EVALUATIONS

Monitoring and reporting CWS Indonesia will be responsible for the administration and monitoring-evaluation of the program. Program accountability and transparency will be ensured through monitoring and evaluation system in emergency context. After completion of the program, CWS Indonesia will prepare the required reports, taking into account the details of its monitoring and evaluation reports and field reports. CWS will have an external audit conducted upon completion of the program and will submit reports to ACT as per schedule and in the prescribed form. At the implementation level, program will be monitored daily by field implementation officers who will then report to Program Officers. The Field and Program Officers conduct program monitoring and reporting based on monitoring framework built for this program. Such framework refers to the overall work plan and implementation matrices which lay out progress and achievement indicators. Monthly field monitoring will be carried out by Program Officers who will provide monitoring reports to the Program Manager. Program Officers together with CWS technical team will conduct one-on-one site visit, follow-up activities and provide necessary technical assistance to beneficiaries on a regular basis. CWS will regularly conduct meeting Indonesia – W. Sumatra Earthquake 41 IDN092 Full Appeal, Rev. 1 with beneficiaries and relevant stakeholders to discuss the progress of the program based on the monitoring results. Simple monitoring tools will be introduced to them. The overall monitoring reports compiled by the Program Manager will be shared with the management for further review and evaluation. Any major issues found in the results of monitoring will serve as the basis for modifying program strategies or approaches.

Accountability, quality assurance and learning CWS will adhere to relevant codes, policies and principles that ACT has enacted for its humanitarian intervention. The compliance with such standards will be ensured through program achievement indicators, regular monitoring and evaluation, field observation as well as program and financial audits. CWS will abide by the Red Cross/ Red Crescent Code of Conduct and the Sphere Minimum Standards and will integrate them into program proposals at partner and community levels, Term of References (ToR) of activities, partnership agreements (MoU or LoA) and contractual statements (at staff and partner levels). The process of accountability will be implemented as a cycle with four main stages: 1. agreement of clear roles and responsibilities of CWS as an organization and its staff/ individuals 2. taking action, for which CWS and its staff are responsible 3. reporting on and accounting for those actions 4. responding to and complying with agreed standards of performance and the views and needs of stakeholders Past experiences in Aceh, Nias and Yogyakarta will be the basis on which CWS preserves learning lessons on all implementation aspects of emergency responses.

Program evaluation will be conducted at the end of the program year by internal evaluators. The evaluation aims at analyzing the relevance of the overall intervention for the target beneficiaries, program effectiveness, sustainability, and the incorporation of cross cutting issues including gender and protection issues. Sectoral approach will be employed to measure the achievement in each sector: NFIs, shelters, health and nutrition, WASH, DRR-livelihood, and psychosocial support. The evaluation will also lay out lessons learnt and recommendation for future intervention. The overall result of the evaluation will be shared with all relevant stakeholders including the donors, local government, beneficiaries and host communities.

VII. CO-ORDINATION Apart from the coordination that has been maintained amongst ACT international implementing members CWS will make an optimum use of three prominent coordination arrangements in the country, namely: UN-INGO Coordination Forum, UN-led Response Clusters and Coalition on Disaster Education (CDE). At governmental level, CWS will coordinate with Satlak and Satkorlak (local disaster management bodies), local authorities, local civil society and relevant actors. CWS, as the member of ACT, will take part in the regular coordination meetings on the West Sumatra Earthquake to acquire updated information on joint responses already implemented by other agencies to establish and maintain appropriate humanitarian coordination mechanisms. Needs assessment and analysis conducted by CWS team will be shared with relevant existing humanitarian agencies and other stakeholders involved in this response to elevate assistance outreach.

Communication Inter-agency communication has been adequately in place. CWS updates and relays Situation Report on weekly basis through UN-INGO Coordination Forum, Consortium of Disaster Education, UN-led response clusters (Nutrition, WASH, Shelter), Relief Web and CWS Website. CWS Communication and Program Units are participating intensively in the cluster meetings conducted by the UN Agencies and the key results of such meetings are shared with the implementing staff in the intervention areas. Progress of program, success stories and program results will be documented through program reporting to ACT, CWS website, newsletters and the above-said inter-agency communication forums.

Indonesia – W. Sumatra Earthquake 42 IDN092 Full Appeal, Rev. 1

Security consideration So far, there have been no major security issues reported in the intervention areas. However, CWS is part of the large humanitarian network assistance in West Sumatera Earthquake Response and will use such facility to coordinate with each other in various issues, including those of security. The larger issue is safety, rather than security, with traffic accidents the biggest threat to safety. VIII. REVISED BUDGET CWS

No Of Unit Units IDR IDR IDR IDR USD USD Units

Total Income 750,874

Revised Unit Original Revised Original Revised Description Type of Revised No of Unit Cost Cost Budget Budget Budget Budget

No Of Unit Units IDR IDR IDR IDR USD USD Units

EXPENDITURE DIRECT ASSISTANCE Crisis Phase (2 months) Non-food Items (NFIs) Hygiene kits (towels, soap, tooth Package 1,903 #### 137,554 brush, etc) 131,300 249,863,900 261,764,876 26,301 29,085 Baby kits (baby blankets and Package 1,000 #### 46,800 50,000 50,000,000 46,800,000 5,263 5,200 clothing set)

Cooking & Eating Utensil Package - 200 180,000 36,000,000 3,789 - -

335,863,900 308,564,876 35,354 34,285 Water, Hygiene and Sanitation Distribute and supply water (10 HH 740 2000 375,393 water bladders, jerry cans) 30,000 60,000,000 277,790,925 6,316 30,866 Water Trucking Units - 10 - 19,000,000 190,000,000 - 20,000 - Clean and repair wells Units 238 2000 54,816 100,000 200,000,000 13,046,250 21,053 1,450 Communal emergency latrines Units 43 300 2,143,333 1,600,000 480,000,000 92,163,300 50,526 10,240 Waste facilities Packages - 10 5,000,000 50,000,000 - 5,263 - 980,000,000 383,000,475 103,158 42,556 Emergency shelter Shelter Kits (Clearing debris) HH 1,810 191 144,316 1,053,000 201,123,000 261,212,760 21,171 29,024 Emergency shelter materials : Indonesia – W. Sumatra Earthquake 44 IDN092 Full Appeal, Rev. 1

Blankets (4 piece) HH 320 2903 109,469 30,000 87,090,000 35,030,000 9,167 3,892 Mosquito Net (2 unit) HH 1,903 1903 76,831 60,000 114,180,000 146,210,000 12,019 16,246 Plastic mats (3 piece) HH 320 2337 47,469 40,000 93,480,000 15,190,000 9,840 1,688 Terpaulin 5x7 mtr (Type A5) HH 320 2034 566,875 170,000 345,780,000 181,399,950 36,398 20,156 Terpaulin 4x5 mtr (Type A5) HH 320 2036 222,359 95,000 193,420,000 71,155,000 20,360 7,906 Rope (dia 6 mm) HH 320 1903 8,313 3,000 5,709,000 2,660,000 601 296 1,040,782,000 712,857,710 109,556 79,206 Psychosocial Support Caregivers ( 15 persons) Persons 15 30 267,333 1,600,000 48,000,000 4,010,000 5,053 446 Training for caregivers Package 1 2 1,695,000 10,000,000 20,000,000 1,695,000 2,105 188 Counseling, outreach/ home visit Times 2 5 41,500 1,000,000 5,000,000 83,000 526 9 Psychosocial activities through fun Locations 3 5 33,047,933 10,000,000 50,000,000 99,143,800 5,263 11,016 and educative activities at tents 123,000,000 104,931,800 12,947 11,659 Rapid Assessment & Response Accommodation Month 2 2 5,687,500 20,000,000 40,000,000 11,375,000 4,211 1,264 Transportation ( air ticket and local ) Month 2 2 34,275,100 30,000,000 60,000,000 68,550,200 6,316 7,617 Lodging ( perdiem and operational) Month 2 2 39,320,955 30,000,000 60,000,000 78,641,909 6,316 8,738 Transportation ( Local and Rental Month 2 2 2,960,500 18,000,000 36,000,000 5,921,000 3,789 658 car) 196,000,000 164,488,109 20,632 18,276

TOTAL CRISIS PHASE 2,675,645,900 1,673,842,970 281,647 185,983

Post Crisis Phase ( 10 month) Water, Hygiene and Sanitation Construction of 200 community based water supplies in the form of Units 128 200 2,161,345 4,000,000 800,000,000 276,652,122 84,211 30,739 wells or bore holes. Construction of 600 Communal Units 46 600 14,657,107 6,500,000 3,900,000,000 674,226,900 410,526 74,914 Latrine Water-fed spring water protection Units 2 380,000,000 760,000,000 84,444 system Trainings on water borne diseases Packages 4 10 and hygiene and sanitation 40,509,429 10,000,000 100,000,000 162,037,715 10,526 18,004 IEC materials Persons 1,000 5,000 20,000 20,000 100,000,000 20,000,000 10,526 2,222 Garbage bins Units 450 2,000 30,000 30,000 60,000,000 13,500,000 6,316 1,500 Trainings on waste management Packages 3 3 40,000,000 20,000,000 60,000,000 120,000,000 6,316 13,333 Indonesia – W. Sumatra Earthquake 45 IDN092 Full Appeal, Rev. 1

5,020,000,000 2,026,416,737 528,421 225,157 Transitional shelters Shelter material Units 552 5,000 4,160,337 1,500,000 7,500,000,000 2,296,505,940 789,474 255,167

Construction training Packages - 3 50,000,000 150,000,000 15,789 - -

7,650,000,000 2,296,505,940 805,263 255,167 Disaster Risk Reduction (DRR)

supports livelihood recovery Training on livelihood management Subdistrict 4 4 200,000,000 70,000,000 280,000,000 800,000,000 29,474 88,889 Community-based livelihood Subdistrict 4 4 50,000,000 200,000,000 400,000,000 21,053 44,444 mapping 100,000,000 480,000,000 1,200,000,000 50,526 133,333 Health and Nutrition Tools to Posyandu Villages - 16 3,000,000 48,000,000 - 5,053 - Subdistric Training for cadres - 20 2,000,000 40,000,000 - 4,211 - /times Trainings for midwives and cadres Subdistrict - 4 20,000,000 80,000,000 - 8,421 - on breastfeeding counseling counseling on breastfeeding to Subdistric - 20 1,000,000 20,000,000 2,105 - mothers and caregivers /times - Info session for mothers and cadres Villages - 16 1,000,000 16,000,000 - 1,684 - IEC materials District - 4 25,000,000 100,000,000 - 10,526 - 304,000,000 - 32,000 - Psychosocial support Persons Caregivers ( 15 Persons) 6 165 1,633,333 1,600,000 264,000,000 9,800,000 27,789 1,089 /month Psycho-education for teachers and times/ 19 32 parents center 1,318,450 5,000,000 160,000,000 25,050,550 16,842 2,783 Early Childhood and Care Units 19 8 Development Center 9,188,061 30,000,000 240,000,000 174,573,150 25,263 19,397 times/ Trainings on child-care capacity 2 32 - center 40,000,000 1,280,000,000 - 134,737 - Info sessions on child upbringing times/ 37 48 802,865 capacity center 1,000,000 48,000,000 29,706,000 5,053 3,301 IEC materials Center 24 8 2,171,772 15,000,000 120,000,000 52,122,525 12,632 5,791 2,112,000,000 291,252,225 222,316 32,361 Capacity building CWS staff &

local partners (NGOs and CBOs)

Trainings on DMPT Package 1 40,000,000 - 40,000,000 - 4,444 Indonesia – W. Sumatra Earthquake 46 IDN092 Full Appeal, Rev. 1

Training Administration, Package 1 Logistics & Finance 30,000,000 - 30,000,000 - 3,333 - 70,000,000 - 7,778 Direct Programme Related Costs Personnel months / Program Manager (1 person) 16 13 persons 11,545,308 20,000,000 260,000,000 184,724,936 27,368 20,525 months / S/Program Officer (2 person) 24 13 persons 7,790,323 10,000,000 130,000,000 186,967,764 13,684 20,774 months / Program Officer (1 persons) 42 65 966,152 persons 7,000,000 455,000,000 40,578,399 47,895 4,509 months / Field Officer (1 persons) 53 78 persons 1,137,396 3,000,000 234,000,000 60,281,977 24,632 6,698 months / Information Officer (1 person) 8 13 persons 1,538,372 6,500,000 84,500,000 12,306,972 8,895 1,367 months / Logistic Officer (1 persons) 21 26 persons 4,263,674 6,500,000 169,000,000 89,537,146 17,789 9,949 months / Logistic Assistant (2 persons) 16 26 883,034 persons 3,000,000 78,000,000 14,128,549 8,211 1,570 Sectoral Advisor/Specialist (Wash, months / 24 39 PSS, Shelter) persons 18,554,749 20,000,000 780,000,000 445,313,982 82,105 49,479 Warehouse security ( 4 persons) --> months / 32 52 673,253 (4 Sec x 1.200.000 x 6 months) persons 1,500,000 78,000,000 21,544,082 8,211 2,394

Personnel benefit - Housing allowance ( 19 person) Months 27 27 316,256 1,500,000 40,500,000 8,538,900 4,263 949 Insurance (25 persons) Months 164 300 217,060 600,000 180,000,000 35,597,865 18,947 3,955

2,489,000,000 1,099,520,572 262,000 122,169

TOTAL- DIRECT ASSISTANCE 8,055,000,000 6,983,695,474 1,900,526 775,966

TRANSPORT, WAREHOUSING

and HANDLING TRANSPORTATION Local transportation of distribution Month 14 14 3,571 2,000,000 28,000,000 50,000 2,947 6 Rent car / truck for distribution Month 9 28 14,805,385 15,000,000 420,000,000 133,248,469 44,211 14,805 material

WAREHOUSING - - - Warehouse rent Month 14 14 1,893,236 4,000,000 56,000,000 26,505,300 5,895 2,945 Indonesia – W. Sumatra Earthquake 47 IDN092 Full Appeal, Rev. 1

Wages for security / guards Month 14 14 1,103,571 12,500,000 175,000,000 15,450,000 18,421 1,717 Warehouse maintenance (terpal, Month 14 14 800,164 3,500,000 49,000,000 11,202,300 5,158 1,245 plastic, woods, nail, fencing etc)

HANDLING - - - - - Loading-unloading cost Month 12 14 3,842,792 2,970,000 41,580,000 46,113,500 4,377 5,124 Wages of labor Month 12 84 978,917 1,100,000 92,400,000 11,747,000 9,726 1,305

- - TOTAL- TRANSPORT, WAREHOUSING AND 861,980,000 244,316,569 90,735 27,146 HANDLING

CAPITAL ASSETS Office Furniture lumpsum 1 1 19,193,000 75,000,000 75,000,000 19,193,000 7,895 2,133 Computer/Notebook Units 4 10 9,794,141 12,000,000 120,000,000 39,176,565 12,632 4,353 Printer Units 2 2 925,000 3,000,000 6,000,000 1,850,000 632 206 LCD/Projector Unit 1 1 6,845,250 10,000,000 10,000,000 6,845,250 1,053 761 Handycam Units 1 1 3,000,000 7,000,000 7,000,000 3,000,000 737 333 Generator Unit 1 2 5,395,000 50,000,000 100,000,000 5,395,000 10,526 599 Motorcycle Unit - 5 15,000,000 75,000,000 - 7,895 - TOTAL-CAPITAL ASSETS 393,000,000 75,459,815 41,368 8,384

INDIRECT COST: PERSONNEL, ADMINISTRATION,

OPERATIONAL SUPPORT COSTS Personnel Office Manager (1 person) Months 16 13 8,732,124 8,000,000 104,000,000 139,713,980 10,947 15,524 Admin staff (1 person) Months 8 13 - 4,500,000 58,500,000 - 6,158 - Accounting and Finance staff (1 Months 16 13 6,540,736 6,000,000 78,000,000 104,651,775 8,211 11,628 persons) Office Boy (1 person) Months 16 13 987,204 1,500,000 19,500,000 15,795,259 2,053 1,755 Security (4 persons) Months 40 13 1,548,758 1,500,000 19,500,000 61,950,317 2,053 6,883

Driver (1 persons) Months 16 13 2,693,122 1,800,000 23,400,000 43,089,957 2,463 4,788 Insurance & benefits (14 persons) Months 166 168 292,208 600,000 100,800,000 48,506,450 10,611 5,390

403,700,000 413,707,738 42,495 45,968 Travel Indonesia – W. Sumatra Earthquake 48 IDN092 Full Appeal, Rev. 1

Airplane Tickets 2 - 3 persons/every Months 8 4 12,831,851 22,000,000 88,000,000 102,654,804 9,263 11,406 3 month Per diem, Accommodation 2 - 3 Months 8 4 14,347,925 17,500,000 70,000,000 114,783,402 7,368 12,754 persons/ every 3 month

158,000,000 217,438,206 16,632 24,160 Office Operations Office Rent & Insurance Months 16 12 1,833,333 5,000,000 60,000,000 29,333,332 6,316 3,259 Office Utilities & Maintenance Months 16 12 3,393,878 8,000,000 96,000,000 54,302,050 10,105 6,034 Office supplies Months 16 12 1,742,162 6,500,000 78,000,000 27,874,587 8,211 3,097

234,000,000 111,509,969 24,632 12,390 Communications Telephone, internet and fax Months 16 12 5,382,589 8,000,000 96,000,000 86,121,426 10,105 9,569 Coordination Months 16 12 1,095,285 4,000,000 48,000,000 17,524,561 5,053 1,947

144,000,000 103,645,987 15,158 11,516 Vehicle Car rent ( 2 units) Months 9 24 6,295,559 5,000,000 120,000,000 56,660,030 12,632 6,296 Motorcylce rent ( 2 units) Months 10 24 143,000 1,000,000 24,000,000 1,430,000 2,526 159 Maintenance for 2 car ( fuel, Months 15 12 insurances ) 6,665,460 11,000,000 132,000,000 99,981,906 13,895 11,109 Maintenance for motorcycle ( fuel, Months 15 12 insurances ) 1,099,658 3,500,000 42,000,000 16,494,870 4,421 1,833

318,000,000 174,566,806 33,474 19,396

Total INDIRECT COST 1,257,700,000 1,020,868,706 132,389 113,430

AUDIT and MONITORING Monitoring & Evaluation Monitoring and Internal evaluation Package 1 1 91,695,000 90,000,000 90,000,000 91,695,000 9,474 10,188 (travel, per diems, transport)

Audit of ACT Funds Unit 1 1 200,000,000 200,000,000 200,000,000 200,000,000 21,053 22,222

290,000,000 291,695,000 30,526 32,411 TOTAL BUDGET PROJECT 23,533,325,900 0,289,878,534 2,477,192 1,143,320

International Coordination Fee

3% 705,999,777 316,241,715 74,316 34,300 Indonesia – W. Sumatra Earthquake 49 IDN092 Full Appeal, Rev. 1

TOTAL REVISED BUDGET 24,239,325,677 10,606,120,250 2,551,508 1,177,619

Balance 426,745 Exchange Rate (Local Currency :

1USD)

Budget Original 9,500 Budget revised 9,000

REQUESTING ACT MEMBER

o Lutheran World Relief (LWR).

II. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE

LWR, through PKPA, is targeting the district of Padang Pariaman. Padang Pariaman consists of 17 sub-districts with a total approximate population as at 2007 (according to Padang Pariaman Dalam Anggka 2008) of 387,452 people/87,000 Households with population density of 292 people/km2. Approximate figures estimate that 37% of the population is under 18 years old, (142,000). There are a total of 399 schools, 62,271 students and 3,360 teachers. Data provided by Satolak (local disaster management body) on 7 October 2009 identifies Padang Pariaman as the worst affected district from the earthquake.

Padang Pariman Demography

PADANG PARIAMAN POPULATION NUMBERS Sub-district AV H/H Male Female Total Boys Girls Total Batang Anai 5 11,971 12,873 24,844 8,563 7,611 16,074 Lubuk Alung 5 11,249 11,756 23,005 7,957 6,951 14,908 Sintuk Toboh Gadang 4 4,280 5,046 9,326 3,025 2,984 6,009 Ulakan Tapakis 5 5,148 6,125 11,273 3,640 3,623 7,263 Nan Sabaris 5 6,558 8,285 14,843 4,637 4,900 9,537 2 x 11 Enam Lingkung 4 4,660 5,091 9,751 3,295 3,010 6,305 Enam Lingkung 4 4,997 5,511 10,508 3,534 3,259 6,793 2 x 11 Kayu Tanam 4 6,621 6,982 13,603 4,682 4,131 8,813 VII Koto Sungai Sarik 4 8,560 10,232 18,792 6,055 6,050 12,105 Patamuan 4 4,098 4,674 8,772 2,899 2,763 5,662 Padang Sago 4 2,239 2,428 4,667 1,584 1,436 3,020 V Koto Kampung Dalam 4 5,915 6,842 12,757 4,184 4,045 8,229 V Koto Timur 4 3,750 4,642 8,392 2,653 2,744 5,397 Sungai Limau 5 7,430 8,928 16,358 5,254 5,281 10,535 Batang Gasan 5 3,055 3,320 6,375 2,160 1,962 4,122 Sungai Geringging 4 7,117 8,248 15,365 5,035 4,877 9,912 IV Aur Malintang 5,032 5,782 10,814 3,557 3,418 6,975 TOTAL 102,680 116,765 219,445 72,614 69,045 141,659 *source Dinas Kepundudukan Catatan Sipil dan Keluarga Berencana 2007

Location of Proposed Response Further detailed assessment by LWR and PKPA staff has identified the sub-district of V Koto Timur in Padang Pariaman as the area of implementation for this relief operation. The sub district of V Koto Timur was chosen for a number of reasons: • Padang Pariaman was the worst affected district by the earthquake and V Koto Timur is the second worst affected sub-district • There are no other ACT members working in this sub-district. LWR and PKPA will attend cluster meeting to ensure there is no overlap with other agencies

Data provided by the local Satkorlak of Padang Pariaman on October 9 th , states that in V Kota Timur 28 schools have been damaged, 54 people have died and 235 people have injuries of carrying degrees. In addition, 1527 out of the 3717 houses have been totally destroyed (42% of houses) which means that 6,100 people are without adequate shelter. At the time of writing the proposal, an LWR staff member just completed an assessment visit. She advised that the damage is significant to houses in the rural areas with many families sleeping in makeshift shelters or tents exposed to elements and relying on food handouts from neighbours, volunteers and government.

Indonesia – W. Sumatra Earthquake 51 IDN092 Full Appeal, Rev. 1 V Koto Timur Demographics Services Total Number Health Care Centres* Total 5 (2 public, 2 mobile and one pustu Medical Services* No hospitals Medical Practitioners* 3 doctors and 1 dentist Schools (total)# 30 (28 damaged) *Source Public Hospital of Padang Pariman 2007 #Demography Civil Affairs and Family Planning Service

Koto Timur Total Numbers Population* 14,863 Number of Households* 3717 (4 persons per households) Percentage of Poorest Households* 22% *Central Board of Statistic of Padang Pariaman Regency

Map of Padang Pariman District

Indonesia – W. Sumatra Earthquake 52 IDN092 Full Appeal, Rev. 1 Security situation in the area of proposed response UNDSS has issued security phase “UN SECURITY PHASE 1 (Precautionary Phase). The security situation in West Sumatra including Padang is generally stable and calm. The police have pledged to guarantee the safety and security of the humanitarian community in the province. However people should be aware of the risk posed by possible aftershocks, landslides and traffic accidents involving motorbikes.

Telecommunications are still limited outside the Padang city area. It is estimated in the coming weeks that full telecommunications will be functioning. Full data on infrastructure destroyed/damaged is being updated daily. Reports state that the more remote villagers are difficult to access due to landslides and road damage.

III. TARGETED BENEFICIARIES

PKPA is a child and women focused Indonesian NGO. The target/number of beneficiaries is: • 400 children for supplementary nutrition • 200 pregnant women for supplementary nutrition • 400 children for specific non-food items and 900 children for school kits • Up to 1000 children for psychosocial support • Basic health services to children, pregnant and nursing mothers in sub district

The target beneficiaries are children, pregnant and nursing mothers in V Koto Timur. The broader beneficiaries are the general community through psychosocial support and community education programs.

Criteria for the selection The criteria for selection will take place in consultation with the community and community leaders. Consultation will also include staff and management of the local health facilities and village health clinics. The priority for selection is children, pregnant and nursing mothers: • Children that have lost one or both parents • Children that are undernourished or in need of special care • Disabled or mentally disabled children • Similarly mothers that have lost partners, undernourished, sick , in need of special care or are disabled (physically or mentally)

There is no outside pressure applied for selection of beneficiaries. LWR and PKPA have taken into account SPHERE standards, Humanitarian Charter, Code of Conduct for RCRC and NGOs in Disaster Relief, and the ACT Code of Conduct on Sexual Exploitation, Abuse of Power and Corruption

IV. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Goal To support the dignity and rights of mothers and children affected by West Sumatra earthquake

Objectives

SUPPLEMENTARY NUTRITION 1. Provide supplementary nutrition to 400 children and 200 pregnant and lactating women in V Koto Timur over three months

NON -FOOD ITEMS 1. Provide NFIs to 400 children with special needs

PSYCHOSOCIAL 1. Provide school kits to 900 children over three months 2. Provide 20 school tents and equipment for up to 1000 children over three months 3. Provide recreational and other group activities to 600 children in over three months, including school uniforms for 300 children 4. Provide trauma counseling for up to 200 children over three months

Indonesia – W. Sumatra Earthquake 53 IDN092 Full Appeal, Rev. 1

CHILD PROTECTION 1. Provide tracing service for missing children and education forums to up to 1200 community members on the rights of children

Activities Activities to be undertaken are for a 2-3 month period from Crisis moving into Post-Crisis phase (dependent on when funds made available for distribution of items). The Indonesian Government has declared an initial “National Disaster” period for two months.

Activity Output Indicator Sector: Supplementary nutrition* Data collection and verification Beneficiary Data Data lists Procurement of food/nutrition items 400 children and 200 No. of children, pregnant Food/supplementary nutrition distribution to pregnant and lactating and lactating mothers 400 children and 200 pregnant mothers mothers receive distribution receiving food Compliance with SPHERE standards Sector: Non Food Items –Children’s Special Needs Data collection and verification Beneficiary Data Data lists Procurement of Children special needs 400 children receive NFIs No of NFIs distributed (mosquito nets, blankets, diapers, feed plates, toys etc) Sector: Psychosocial assistance - Education Procurement and installation of temporary 20 temporary school tents No. of tents erected and being school tents and equipment utilized Procurement and distribution of school kits 900 students in three level (uniforms, bags, pens) of schooling receive school kits - Recreational Activities Procurement of equipment and facilitation Equipment for 600 children No. of children of sports, arts and cultural activities for psychosocial activities participating in psychosocial activities

Procurement of scout uniforms 300 children receive scout No. of children receiving uniforms uniforms - Trauma counseling Needs assessments of identified Needs Assessment Need Assessment Report communities and affected children n women One centre established No. of counseling/activity 200 children receive centers established counseling No of children attending Establishment of counseling/activity centre Tracing services for counseling Counseling service targeting 200 children missing children, for up to 1,200 community members Sector: Child Protection Coordination with agencies on data Collaboration and No of meetings with collection on separated children coordination with agencies agencies Collection and coordination of data of lost Reunification of children No. of tracing cases and children with families & communities and families, guardians or reunifications with Publication, socialization of data to referrals to government families community n stakeholders institutions No. of community Reunification of children with families/legal Community attendance and members attending child guardians child rights forums rights education forums Referral to government institutions, extended family or guardians Education Forums at community level

Indonesia – W. Sumatra Earthquake 54 IDN092 Full Appeal, Rev. 1 *Note on supplemental nutrition: PKPA is committed to the promotion of exclusive breastfeeding for children 0-6 months. This component does include the provision of breast milk supplement for infants 0-6 months, as well as fortified milk supplement to children 6 months to 5 years. All targeted children in this age category have special needs including children who: o have lost mothers o have mothers that are unable to provide breast milk o are disabled and unable to breastfeed o are classified as severely undernourished and extremely high risk

The milk supplements contains specific micronutrients including zinc, iron, selium, copper, Vitamin A, C and E. Trained PKPA staff including certified nurses are responsible for the safe delivery of infant feeding and the promotion of relactation where possible. Milk and food supplements are selected using international agreed upon standards for nutrition for at-risk groups.

Project implementation methodology Lutheran World Relief will directly implement through local partner PKPA. LWR currently has a co-operation agreement with PKPA for implementation of one year program titled “ Youth Entrepreneurship Empowerment in Simeuleu Island, Aceh”. A separate co-operation agreement for West Sumatra Earthquake is currently in place for this emergency project.

PKPA has a local office based in Padang. They have established a humanitarian post (a PKPA temporary office for coordination) in sub-district V Koto Timur for coordination of on-ground activities. In addition they will utilize an existing building in the sub-district as a 24 hours health clinic for children, pregnant and lactating mothers. Those mothers and children who cannot reach the clinic will be picked up by the ambulance. The ambulance will also provide transport where necessary to supporting government health institutions.

PKPA has also set up a counseling/activity centre (also called a therapy centre) in a separate facility. This center will be used for psychosocial recreational activities for children such as sports, painting and drama.

Inputs for project implementation (see budget detail) There are no capital asset purchases that exceed US $ 1000. The project is not procuring cars or motorbikes as they will be rented for three months. Similarly the project is not requesting funds for house/office rent. The only procurement is laptop computer, printer, minimal office equipment and office supplies.

Planning assumptions, constraints and prioritisation The main planning assumption is that funding will be readily available for the relief work. However, PKPA knows full well the constraints of the appeal process and will balance the expectations of the target population with the realities of funding. Priority will be for supplementary food for children, pregnant and nursing mothers. As funds come in, remaining activities will be undertaken.

Other expectations are that prices will remain stable, and road access to the community will remain passable, and government remains cooperative to international organizations for the next 2 months.

Indonesia – W. Sumatra Earthquake 55 IDN092 Full Appeal, Rev. 1 Implementation Timetable

Planned Implementation Period: 3 months

Week

No Activities VI VII I X X I II III IV V VI XII I I X I

Needs Assessment (rapid √ √ 1 and in depth)

Coordination (partner, √ √ √ √ √ √ √ √ √ √ √ √ 2 ACT member and networking) Preparation of √ √ 3 implementation program

Verification of √ √ √ 4 beneficiaries

Procurement and √ √ 6 packaging and Distribution Distribution of items √ √ √ √ √ √ √ √ 6

Trauma healing √ √ √ √ √ √ √ 7 assistance √ √

Transition school √ √ √ √ √ √ √ √ √ 8

Reporting by partner 9 √ √ √ √ √ √ Monitoring & Evaluation 10 (by LWR of local partner) √ √ √ Transition/Phase Out of 11 √ √ √ Emergency Phase

Transition or Exit strategy Emergency provision of food and NFIs are a coping mechanism following rapid onset disasters. It is envisaged that the natural community coping mechanisms after three months would permit exit from the communities. PKPA will advise the community through a series of community meetings that food and NFI items will only be provided in the three month period. Activities provided such as psychosocial and the basic health services through consultation will be phased into the regularly government services. Regular training of volunteers and government staff will allow the handover. Whilst this project is for the crisis phase, PKPA also has longer term plans with communities and will seek additional funding from another donor.

V. ADMINISTRATION & FINANCE

97% of the budget will be transferred directly to the PKPA bank account. PKPA has a signed cooperation agreement with LWR and will submit all financial and narrative reports to LWR. 3% of the approved amount will be transferred to ACT to cover the international coordination fee costs. LWR Indonesia will consolidate the financial and progress report and submit it to LWR Headquarters. LWR HQ will implement accounting policies to ensure good internal control. The co-operative agreement will be signed by Joanne Fairley the Regional Director Asia & Middle East.

Indonesia – W. Sumatra Earthquake 56 IDN092 Full Appeal, Rev. 1 VI. MONITORING, REPORTING & EVALUATIONS

LWR will lead the administration of the project and will be responsible for developing and submitting the required progress and financial reports to the donor. In addition, LWR will conduct the monitoring and evaluation of the project, ensuring transparent and participatory approaches. Through its accompaniment model, LWR field based staff will work directly with the implementing partners to ensure that the project meets its stated objectives and will strengthen the capacities of the implementing partner organization, as needed. LWR will also build relationships with key actors in the region to strengthen project coordination.

The project will be overseen in the field by LWR, thorough monitoring and evaluation visits from Program and Finance Staff. The LWR Country Program Officer will dedicate 10% of his time to ensure program runs according to the proposal and will visit project sites twice in three months.

PKPA have an already established office in West Sumatra. The office will have dedicated field officers, clinical counselors and administrative/finance and logistics staff and will submit weekly reports. Throughout the three month project LWR will support and accompany PKPA. It is important to note that PKPA had counselors already working in the region.

LWR Headquarters staff in Baltimore, Maryland will provide additional technical monitoring support. Participatory Monitoring and Evaluation will be conducted throughout the life of the project and will include a final impact evaluation.

VII. CO-ORDINATION

Co-ordination with other ACT members PKPA will coordinate with ACT members in Padang through coordination meetings, exchange of sitreps, provision of distribution/beneficiary lists and attendance at coordination meetings. LWR will also coordinate with ACT partners to ensure the two-way flow of information, to ensure reports are submitted on time and in the appropriate format. LWR will issue weekly updates shared with ACT members.

Co-ordination with other organisations in the area of intervention LWR and PKPA will attend UN led relevant cluster meetings for this program to ensure there is no duplication of activities. PKPA will also attend BNPB, Satkorlak and other coordination government meetings.

VIII. BUDGET

Description Type No. Unit Budget Cost Unit Units USD USD

Supplementary nutrition Children Formula food for children under 5 Package 1,000 1.60 1,600 Formula milk supplement special needs under 5s Package 1,000 6.50 6,500 Formula milk supplement school-age children (6-15yrs) Package 3,000 7.50 22,500 Supplement - mung bean porridge, bread, fruit under 5s Basket 3,000 1.50 4,500 Multivitamins for children (infants and school age) Package 4,000 0.25 1,000

Pregnant and nursing mothers Fortified milk/food formula for pregnant & lactating women Package 200 10 1,900 Supplement - mung bean porridge, bread, fruit for Basket 200 2 400 pregnant & lactating women Multivitamins for pregnant women & nursing mothers Package 200 2 300 Sub total Food Relief 38,700

Non Food Relief Assistance Indonesia – W. Sumatra Earthquake 57 IDN092 Full Appeal, Rev. 1

NFI pack for children under 5yrs( Mosquito net, blanket, Package 400 10 4,000 pillow, sleeping mat) Underwear for children Package 200 7 1,400 Baby diapers Package 200 5 900 Baby feeding plates, spoons and cups Package 400 2 800 Baby and child toys Package 400 8 3,000 Daily clothes for boys and girls (6-15 years old) Package 200 15 3,000 Sub total NFIs 13,100

Psychosocial/Education Temporary School 20 school tent units to support up to 1000 students (Each Tent 20 1,500 30,000 tent accommodates 50 students) Temporary School support - tables, chairs, blackboards, Lump sum 20 1,000 20,000 substitute teachers etc School uniforms and study materials School uniforms for students 6-15 Uniform 900 15 13,500 Shoes for students Pair 300 10 2,850 School bags for students Bag 300 5 1,500 Study materials/stationary for students Package 300 8 2,250 Sub total Education 70,100

Psychosocial/Recreational activities Sports program such as football, badminton, table tennis, Lump sum 1 3,000 3,000 rattan ball and volley ball Local art program such as traditional dances and dramas Lump sum 1 500 500 Painting and handicraft making Package 1 750 750 Other activities based on children’s interest and talents Lump sum 1 1,000 1,000 and local cultures Reestablish local scout groups and scout uniforms Uniform 300 18 5,250 Sub total recreational/psychosocial 10,500

Psychosocial/Trauma Counseling Counseling center set-up Lump sum 1 2,000 2,000 Sub total trauma counseling psychosocial 2,000

Direct Programme Related Costs Humanitarian post set up Lump sum 1 1,000 1,000 Health post set-up (for pregnant women, nursing mothers Lump sum 1 750 750 & children) Project staff PKPA Program Manager Person 1 300 300 PKPA Field Officers Person 12 250 3,000 Medical specialist in child counseling Person 3 400 1,200 Nurses Person 3 200 600 PKPA Admin/Support Staff Person 3 250 750 PKPA Logisticians Person 3 250 750 Field staff travel Motorbike Rental (2 at $80 each) Month 3 160 480 Ambulance Rental Month 3 750 2,250 Sub Total- direct program related costs 11,080

TOTAL DIRECT ASSISTANCE 145,480

Indonesia – W. Sumatra Earthquake 58 IDN092 Full Appeal, Rev. 1

TRANSPORT, WAREHOUSING & HANDLING Car Rental Month 3 1,000 3,000 Fuel Month 3 300 900 TOTAL TRANSPORT 3,900

CAPITAL ASSETS ( over US$500) Computers and accessories Computer 1 850 850 Office Furniture Furniture 1 1,000 1,000 TOTAL CAPITAL ASSETS 1,850

INDIRECT COSTS: PERSONNEL, ADMIN, OPS & SUPPORT Staff salaries PKPA Program Director (30%) Month 3 150 450 PKPA Finance Director (30%) Month 3 150 450 PKPA Accountant (30%) Month 3 200 600 Translator Month 3 200 600 LWR Country Program Manager (10%) Month 3 538 1,614 Program Officer (20%) Month 3 264 792 Finance Officer (10%) Month 3 157 471

Staff benefits PKPA Insurance for Staff Month 3 150 450

Office Operations Office stationery 3 150 450 Printers 1 200 200

Travel/M&E Airfare for PKPA staff (6 persons at $150 each) Trip 2 900 1,800 Airfare for LWR staff (6 persons at $150 each) Trip 1 900 900 PKPA Per Diems ($15 dollars/day x 15 days) Person 2 225 450 LWR Per Diems ($15 dollars a day for 6 days) Person 5 90 450

Communications Telephone and fax Month 3 200 600 Mobile Phone Charges Month 3 100 300 TOTAL PERSONNEL, ADMIN & SUPPORT 10,577

AUDIT & MONITORING Audit of ACT Funds Estimate 1 2,500 2,500 Monitoring & Evaluation Estimate 1 2,500 2,500 TOTAL AUDIT & MONITORING 5,000

ESTIMATED EXPENDITURE 166,807

ACT International Coordination fee of 3% 5,004

LWR TOTAL ESTIMATED EXPENDITURE 171,811

Indonesia – W. Sumatra Earthquake 59 IDN092 Full Appeal, Rev. 1 I. REQUESTING ACT MEMBER

YAKKUM (Yayasan Kristen untuk Kesehatan Umum – Christian Foundation for Public Health) Emergency Unit (YEU)

II. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE

Location of proposed response

Padang Pariaman district, which consists of 17 sub-districts, 46 Nagari/villages and 461 Jorong/sub-villages, is the hardest hit area in the West Sumatra province. It has a total population of 77,480 people, 37,683 male and 39,797 female (Source: BPS - Statistics Indonesia, Pariaman Municipality).

Impact on human lives and damages in the areas of proposed response is attached in excel file. Till 25 October, 2009, the casualty tolls of West Sumatera quake are: 1,117 people died, 1,214 people seriously injured and 1,688 people slightly injured.

Security situation and humanitarian access in the area of proposed response After one week, the transportation access is getting better especially to landslide-affected areas. There is no specific security issue, but people need to be careful with aftershock-quakes or the possibility of tsunami due to the fact that Padang Pariaman district is very exposed and relatively near the previous epicentre of the September 30, 2009 earthquake.

There are delicate issues of concern towards possible proselytisation or Christian teaching connected with the humanitarian aid delivered. This was posed not by the villagers, but mostly by other organizations with specific religious backgrounds. This has been heard among the humanitarian organizations and together with national interfaith network of humanitarian organizations. YEU will promote understanding about humanitarian ethics and codes of conduct in their programs.

III. TARGETED BENEFICIARIES

YEU is targeting 8 (eight) villages in the Sub District of Sungai Limau, Padang Pariaman District, where assessments have been conducted by YEU.

Target villages for YEU response: Villages/Korong Male Female Total HH Sungai Sirah 924 1180 2104 526 Kampuang Jua 892 1140 2032 508 Pasir Baru 1089 1391 2480 620 Lembah Pasang 1,022 1,306 2,328 582 Durian Daun 1,040 1,328 2,3 68 592 Sibaruas 1,198 1,530 2,728 682 Duku 973 1,243 2,216 554 Pinjawan 1,089 1,391 2,480 620 TOTAL 8,228 10,508 18,736 4,684

The community health centres in these villages have all been damaged to varying degrees.

The YEU team will conduct an in-depth assessment to validate all the information as the situation evolves.

Criteria for selection of people for assistance: People who have been seriously impacted by the earthquake. Priority given to affected people living in areas where infrastructural damage exceeds 50%, with a focus on particularly vulnerable individuals including children, women and elderly persons. Indonesia – W. Sumatra Earthquake 60 IDN092 Full Appeal, Rev. 1 Priority also to communities exposed to multiple hazards such as tsunamis in the case of the coastal belt. Additionally, other communities are located on hilly terrain which makes them vulnerable to landslides.

Number of targeted beneficiaries according to proposed assistance

No Targeted area Sectoral Activities ACT Nr of targeted implementing beneficiaries members 1 Sungai Limau sub district Health 18,736 people (4,684 YEU HH) DRR 18,736 people (4,684 YEU HH)

IV. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

GOAL : To fulfil the basic needs and rights in term of access to adequate health services of people affected by the West Sumatra earthquake.

Specific objectives: o To preserve the health condition of the affected population in targeted villages by providing comprehensive health services through mobile health services for two months. o To identify and address health vulnerabilities at village level in order to anticipate health problems in the post disaster phase. o To reduce incidence of disease through community-based health and hygiene promotion o To strengthen the health institutions (Puskesmas dan Pustu) through basic physical renovation (structural mitigation), provision of medical equipment and disaster planning o To strengthen community capacity in disaster preparedness in collaboration with the relevant governmental structures.

Activities The West Sumatra province in general and the Padang Pariaman district specifically are predominantly Muslim. Living conditions in the area are good, with religious tolerance encouraged in the community on the basis of respect for the individual.

The social life of the community is based on a matrilineal system with good female participation in most sectors. However, in doing the rapid assessment, it has been observed that women, with an average of 7-10 children, carry a high burden when raising their families. In addition, they often have to take care of extended family members- nephews, nieces, grandparents- and households often include three generations. Women’s burden is even stronger in times of emergency as they lack the basic facilities to perform their domestic roles. Hence, it is appropriate to ensure gender perspectives and priorities are mainstreamed into each activity.

YEU staff pledge to abide by the ACT Code of Conduct on Sexual Exploitation, Abuse of Power and Corruption as well as introducing the concern to the beneficiaries. Further, YEU will include the code of conduct as an inseparable part of staff contract agreement.

The proposed activities are designed to provide life-support assistance to the affected communities.

During the crisis phase, YEU will mainly contribute through mobile health services, accompanied by the distribution of non-food items to meet the immediate need of the affected population.

In the proposed post-crisis phase, YEU plans to target health, health facilities renovation and capacity building in health based disaster preparedness management.

Indonesia – W. Sumatra Earthquake 61 IDN092 Full Appeal, Rev. 1 Crisis Phase

Objective 1: Emergency mobile health services for one month

In order to meet the immediate needs of the affected community, YEU is providing mobile health services in targeted villages through 3 medical teams consisting of 3 medical doctors, 3 nurses, one physiotherapist and one logistician. The three teams are working in the sub district of Sei Limau, Padang Pariaman.

The provincial government has announced that the limit for the crisis emergency response should be 2 months. However, YEU plans to operate the mobile health service for maximum 8 weeks considering the fact that puskesmas (community health centre) and posyandu (primary community health post) are still not fully recovered (some posyandu buildings are still collapsed and equipment is broken).

At hospital level, together with other humanitarian health organizations, YEU attends daily coordination meetings which identify needs and gaps to be filled. After extensive support from the Ministry of Health, division-level health offices and hospitals from other provinces, the RSUD Pariaman (the public hospital at Padang Pariaman District) still identified lack of nutrition supply for caregivers (the family members taking care of the injured as well as the health personnel at hospital). Therefore under coordination with public hospitals, YEU established public kitchens to provide necessary nutritious food for 200 patients with 2 meals a day for 7 days.

Post-crisis Phase

Rapid assessment shows that there is an immediate need to promote appropriate health services to the affected population living in temporary shelters and to raise awareness on proper hygiene and sanitation practices.

Objective 2: Increased capacity of local health service providers and authorities to serve the affected population

2.1 In-depth assessment/baseline survey of the health impact of the earthquake in order to increase the capacity of local health service providers and authorities to serve the affected population

YEU plans to encourage the participation of 80 health care providers (health cadres, medic, health personnel in the Puskesmas/village health centres) from 8 villages in the implementation since they are the ones who will provide immediate first-aid assistance in the disaster-affected areas before any assistance arrives from outside. A survey in each village will contribute to the improved capacity of the health care providers in mapping the health problems efficiently and effectively. The survey also aims at obtaining detailed information about concerns on health in the post earthquake phase and bringing the issue to the health authority to be addressed accordingly.

The methods employed to carry out the survey are data collection and interviews (random sampling) from Korong (sub villages, the neighbourhood clusters) for representatives and health care providers. The survey will target maternal and children’s health as well as the elderly with emphasis on health status, possibility of outbreaks, nutrient intake and healthy living habits, including sanitation condition of camps/houses/environment. The survey results will be used as the baseline data of activity 1.2 and 1.3, which will determine the appropriate actions to be undertaken by the health care providers and the community at large.

2.2 Capacity building of local health authorities for the integration of health promotion and risk reduction initiatives into the existing government health program

The health care providers and people who are actively involved in the previous activities will become the key persons for integrating health promotion with disaster risk reduction into the existing program initiated by the government, Desa Siaga (government community-based comprehensive health program). The activity involves workshops, with the participation of official health authorities.

The activities will be conducted through two workshops attended by health care providers, district apparatus, and other related agencies (800 people in total, from 8 villages): Indonesia – W. Sumatra Earthquake 62 IDN092 Full Appeal, Rev. 1

♦ share the survey result, followed by identifying and mapping any existing or potential health problems in the area; ♦ formulate a joint action plan to integrate health promotion work into the existing government health program ♦ monitor and evaluate the joint activities on the integration of health promotion.

Objective 3: Reduction in incidence of disease through community-based health and hygiene promotion

3.1 Awareness-raising sessions for 960 participants to improve community hygiene practices and reduce the risk of contracting disease in emergency situation

Based on the initial assessment, there is an important need to address the health condition of the community. People are used to open air defecation in the river while neglecting personal and communal hygiene. This practice possibly contributes to water-borne diseases like diarrhoea and cholera even though no data is reported. In an emergency setting, such diseases are even more prevalent. Therefore, it is extremely important to provide information sessions on sanitation and personal hygiene.

The health and hygiene activities will take place once a week in conjunction with the Posyandu program (integrated health service for mother, children and elderly) during the first three months. Then, the number of sessions will decrease to once a month. The activity is done in korong/sub village level and will reach all households.

Weekly reports will be produced on the sessions and following discussions will take place to analyse the progresses made and measure the awareness level of the villagers. Home visits to the villagers will be conducted to check if changes in habits are taking place.

Objective 4: Rehabilitation of community health infrastructure at village level

4.1. Basic renovation and equipping of 8 community health centres

Facilitate the renovation of damaged community health centres in order to ensure sustainable health care, especially for the affected population who live far from the main health service units such as the district level public hospital.

Purchase the equipment for renovated earthquake- damaged community health centres. The equipment will be midwifery kits, baby weight scales, minor set, HB saahli tool, thermometer and stethoscope, medicine trolley portable, nebulizer, suction pump, etc

4.2. Facilitate development of a disaster preparedness plan in each community health center

Three workshops will be conducted for 8 community health centers. Each workshop is aimed at mapping risks, developing disaster preparedness and response plans and advocating these plans to relevant authority’s level for sustainable support. Regular mock drills will be part of the emergency plan advocated to Government.

Objective 5: Community-based capacity building to reduce disaster risks

5.1 Community awareness-raising sessions in eight communities to introduce the importance of structural and non-structural disaster mitigation/risk reduction

The activity will be conducted four times in a neighbourhood cluster base and will reach all households in each neighbourhood cluster by the end of the response. The sessions include information sharing about community based disaster risk reduction. At the end of the activity, the villagers will be equipped with better knowledge of disaster risk reduction and have a follow up plan in conducting structural and non structural mitigation.

Indonesia – W. Sumatra Earthquake 63 IDN092 Full Appeal, Rev. 1 5.2. Training and field practice on earthquake-resistant buildings for selected masons

YEU found that many buildings, including homes were damaged and have caused injuries to many. Thus, this activity is relevant for the community, the village authorities, and especially the masons who play a big role in constructing safe buildings. The expectation is that in the rehabilitation phase, the community, especially the masons, will have a new and improved perspective on earthquake-resistant building.

This training will be attended by 15 masons from each village (120 masons in total); at the end of the training each mason will be equipped with the knowledge of how to build a safe structured building and criteria for earthquake resilient houses. Training will be provided by an architect who has the knowledge on criteria for disaster resilient houses and experience in organising and facilitating similar workshops. The architect will be accompanied by masons experienced in building earthquake resilient houses in Yogyakarta.

5.3. Training on emergency first aid for 40 selected health cadres and non health personnel

The selected health cadres from 8 sub villages will be trained in coordination with the health division. After training, they will have to train the other community members.

Project implementation methodology The YEU/ACT team will carry out the implementation directly. The response will be conducted through the participatory approach and YEU/ACT will fully involve the community in the project implementation, working closely with existing service providers and village midwives, and also youth groups in every village.

Local community organizations will have the role on selection of direct beneficiaries for training, and coordinating the implementation arrangements with YEU/ACT staff.

The activity involves women’s groups and will try not to add the burden on women especially in emergency settings, hence working closely with the women’s groups, government, religious leaders and teachers in selecting beneficiaries and arranging the implementation of the activities.

YEU/ACT staff pledge to abide by the humanitarian code of conduct, ACT Code of Conduct on Sexual Exploitation, Abuse of Power and Corruption as well as introducing the concern to the beneficiaries. Further, YEU/ACT included the code of conduct as inseparable part of the contract agreement with each staff.

SPHERE standards are taken into consideration as guidelines in assessing people’s condition and needs, planning for future activities, and monitoring the implementation of the activities.

Inputs for project implementation

Human Resources Kinds of Position Number of staff Period of work Notes Project manager 1 12 months Full time Field project officers : field staff, psychologist 8 12 months Full time Supporting staffs : info-com, accounting, 6 12 months Full time cashier, logistician, purchasing, HRD Director and HR 2 12 months 0.25 Accounting 1 12 months 0.5 Field cashier 1 12 months Full time

Indonesia – W. Sumatra Earthquake 64 IDN092 Full Appeal, Rev. 1

Equipment Car 1 unit For operational activities (not budgeted as it uses the existing car of YEU/ACT and or rental basis) Computer 4 units For health, logistic, finance & information officer (budgeted as existing assets are used by other projects) Facsimile and printer 1 unit For communication between Yogya HQ and field office Infocus 1unit For health promotion sessions, trainings, and awareness sessions programme (not budgeted as it uses the existing equipment) Camera digital and 1 unit For helping reporting n documentation recorder Generator set 1 unit For anticipating electricity cut Safety box 1 unit For keeping money safe at field office

Planning assumptions, constraints and prioritisation

Risk assumptions behind the planning: There are no serious hazards or additional strong quakes in the respective areas. Government policies regarding emergency response and recovery are in line with the need and are contextual. The outside and inside factors that possibly inhibit implementation Coordination among humanitarian actors (including government and NGOs) is not always effective and may jeopardize the community participation by creating dependency among the people which in the end will eventually affect program implementation. Government policy on recovery and rehabilitation needs to be made clear so the other organizations can justify their planning accordingly. if you do not receive the full funding requested – how will you prioritise? We will limit / decrease the number of targeted villages and number of project participants in areas where aid is not reaching or they receive less attention.

Implementation Timetable

Months No. Activities 1 2 3 4 5 6 7 8 9 10 11 12 Crisis Phase 1.1 Mobile clinic X X Nutrition supply X Post Crisis 2.1. In-depth assessment/baseline survey X X of the health impact of the earthquake in order to increase the capacity of local health service providers and authorities to serve the affected population

2.2. Capacity building of local health X X X X X X X X X X authorities for the integration of health promotion and risk reduction initiatives into the existing government health program 3.1. Awareness-raising sessions to X X X X improve community hygiene practices and reduce the risk of contracting disease in emergency situation

4.1. Basic renovation and equipping of 8 X X X X X X community health centres

Indonesia – W. Sumatra Earthquake 65 IDN092 Full Appeal, Rev. 1

4.2. Facilitate development of a disaster X X X preparedness plan in each community health center

5.1 Community awareness-raising X X X sessions to introduce the importance of structural and non-structural disaster mitigation/risk reduction

5.2. Training and field practice on X X X earthquake-resistant buildings for selected masons

5.3. Training on emergency first aid for X X X selected health cadres and non health personnel

Monitoring X X X X X X X X X X X X Evaluation X X

Transition or Exit strategy YEU/ACT will inform and coordinate with the local authorities and local stakeholders of YEU/ACT implementation arrangements; hence there will be a clear understanding of YEU/ACT presence and activities planned. Materials and knowledge as the result of the activities will be used in regular awareness sessions by the village government and health personnel. Prior to exiting from the location, YEU/ACT and the village government will discuss and decide the funding mechanism for needed follow up activities under the government budget in relevant departments/agencies.

V. ADMINISTRATION & FINANCE

YEU/ACT will be responsible for the distribution of funds which will be received and managed by the YEU/ACT Office in Yogyakarta. YEU/ACT will be responsible for the project administration and implementation, including advice, control and monitoring, reporting and evaluation of the project.

The Administration and Finance divisions of YEU/ACT will ensure that financial and management aspects are dealt with according to established procedures. Reports will be submitted to ACT according to ACT guidelines.

The procedure of bookkeeping follows the existing standard operational procedure within YEU/ACT. An audited financial report is included in the annual audit report of YEU/ACT except separately requested by the donor.

VI. MONITORING AND REPORTING

Monitoring will be carried out monthly by the Project Manager through field visits and discussions. YEU-ACT field staff will organise Focus Group Discussions (FGD) with affected communities to gauge if the program benefits the communities. The FGD will be held once every three months. The program staff will be responsible for weekly field reports. The Project Manager prepares monthly reports and final reports which will be submitted to ACT CO. An internal evaluation will be conducted based on the approved planning and agreed indicators with the community at the end of the project. The outcome of this evaluation will provide a basis to define if further assistance is needed.

VII. CO-ORDINATION

Co-ordination within the project The activities will be coordinated by the project manager and implemented by the field staff in coordination with local stakeholders; women group, health personnel, youth groups, religious leaders, teachers and the Indonesia – W. Sumatra Earthquake 66 IDN092 Full Appeal, Rev. 1 government. Local community organizations will have the role of selection of direct beneficiaries on training, and coordinating the implementation arrangements with YEU/ACT staff.

Co-ordination with other ACT members YEU/ACT coordinates closely with YTBI and CWS, both in managerial level and field level. ACT Forum Indonesia members are in regular coordination through emails and phone in submitting appeals, and situation reports.

Co-ordination with other organisations in the area of intervention YEU/ACT has been actively involved in the NGO/INGO coordination meetings established by UN OCHA since the first week. Information is also shared within the forum via coordination meetings and mailing list.

Communication Monthly and final report of the project will be accompanied by photographs and feature article which illustrate the activities of YEU/ACT. Information about YEU/ACT activities will be shared among the UN OCHA forum on meetings and mailing list, including the potentials of collaboration and cooperation in the same field of response and or areas. ACT visibility material will be produced, such as banners for specific training, posters and leaflets for information dissemination, stickers and staff identification items (cards and vest).

VIII. BUDGET

Description Type of No. Unit Cost Budget Budget of Units Units IDR IDR USD EXPENDITURE

DIRECT ASSISTANCE Crisis Phase Mobile health clinics (4 weeks) Medicine Patients 1,600 31,300 50,080,000 5,564 Medical equipment Mobile clinics 3 5,000,000 15,000,000 1,667 Nutrition for caregivers at the hospital Day 7 6,000,000 42,000,000 4,667 (200 patients x 2 meals per day) supportive devices for injured patients in unit 60 200,000 12,000,000 1,333 hospital Staff - (3 doctors, 3 nurses, 1 physio) Month 1 35,000,000 35,000,000 3,889 Direct Programme Related Costs Travel, Accomm & Meals (crisis phase) lump sum 1 20,000,000 20,000,000 2,222 Sub-total crisis phase 174,080,000 19,342

Post Crisis Phase Capacity building for local health care providers and authorities In depth health assessment/baseline survey - 8 focus areas -meals and snack participants 80 100,000 8,000,000 889 -materials participants 80 300,000 24,000,000 2,667 -transport participants 80 100,000 8,000,000 889 -consultant working days 25 1,000,000 25,000,000 2,778 Meal and accommodation for the working days 25 200,000 5,000,000 556 consultant Presentation & documentation of results lump sum 1 20,000,000 20,000,000 2,222 Subtotal 90,000,000 10,000

Integration of health promotion initiatives into existing government health program in 8 focus areas -meals and snack Participants 800 50,000 40,000,000 4,444 Indonesia – W. Sumatra Earthquake 67 IDN092 Full Appeal, Rev. 1

-materials Participants 800 50,000 40,000,000 4,444 Subtotal 80,000,000 8,889

Reduction in incidence of disease through community-based health and hygiene promotion Awareness-raising sessions- health and hygiene promotion in 8 villages

-transport for the participants participants 960 20,000 19,200,000 2,133 -posters, leaflet, books items 5,000 10,000 50,000,000 5,556 Subtotal 69,200,000 7,689

Rehabilitation of village health Infrastructure Rehab temporary community health 36m2/unit 8 108,000,000 864,000,000 96,000 center Equipment for community health center packages 8 30,000,000 240,000,000 26,667 Workshop for building disaster packages 3 25,000,000 75,000,000 8,333 preparedness plan Subtotal 1,179,000,000 131,000

Community capacity building for disaster risk reduction Community awareness - structural & non-structural disaster mitigation (DRR)

-meals and snack communities 8 5,000,000 40,000,000 4,444 -materials communities 8 2,500,000 20,000,000 2,222 -transport communities 8 2,500,000 20,000,000 2,222 Subtotal 80,000,000 8,889

Masons training and field practice on construction of earthquake- resistant buildings -meals and snack masons 120 416,667 50,000,040 5,556 -materials masons 120 416,667 50,000,040 5,556 -transport masons 120 416,667 50,000,040 5,556 -tools for masons masons 120 416,667 50,000,040 5,556 Subtotal 200,000,160 22,222

ToT training emergency first aid for non health personnel -transport participants 40 300,000 12,000,000 1,333 -materials such as medical first aid equip participants 40 1,500,000 60,000,000 6,667 -tools & stationary participants 40 250,000 10,000,000 1,111 Subtotal 82,000,000 9,111

Sub total Post Crisis 1,780,200,160 197,800

Direct Programme Related Costs Staff salaries and benefits Project Manager person/month 12 7,150,000 85,800,000 9,533 Field officers (8 field staffs with specific Month 12 45,175,000 542,100,000 60,233 background of nurses, architect or social work and 1driver) Accounting and Field Cashier (2) Month 12 6,500,000 78,000,000 8,667 Info/communications staff Month 12 4,550,000 54,600,000 6,067 Logistician, Procurement staff (2) Month 12 4,550,000 54,600,000 6,067 Insurance 15 persons Month 12 2,187,500 26,250,000 2,917

Project Staff travel 0 Vehicle Operation (Maintenance, months 12 6,000,000 72,000,000 8,000 Gasoline, etc) Travel for staffs (3 monthly on leave) 3 monthly 4 52,500,000 210,000,000 23,333 Indonesia – W. Sumatra Earthquake 68 IDN092 Full Appeal, Rev. 1

Field office/staff accommodation 0 House rental for office and staff year 1 40,000,000 40,000,000 4,444 Rent Cars (3) Months 12 25,500,000 306,000,000 34,000 Rent Motorcycles (2) Months 12 3,000,000 36,000,000 4,000 Subtotal- Direct Programme Related Costs 1,505,350,000 167,261

TOTAL DIRECT ASSISTANCE 3,459,630,160 384,403

TRANSPORT, WAREHOUSING & HANDLING Transport, warehousing & distribution lump sum 1 40,000,000 40,000,000 4,444 TOTAL: TRANSPORT, WAREHOUSING & HANDLING 40,000,000 4,444

CAPITAL ASSETS ( over US$500) Computers and supporting device units 4 8,000,000 32,000,000 3,556 (stabiliser) Printers/telephone fax units 1 5,000,000 5,000,000 556 Camera Digital and recorder units 1 2,500,000 2,500,000 278 Infocus units 1 7,000,000 7,000,000 778 Office Furniture (furniture for office and lump sum 1 30,000,000 30,000,000 3,333 household tools) Generator set units 1 12,500,000 12,500,000 1,389 Brankas (big safety box) unit 1 6,000,000 6,000,000 667 TOTAL CAPITAL ASSETS 95,000,000 10,556

INDIRECT COST: PERSONNEL, ADMINISTRATION, & OP SUPPORT COSTS Staff salaries and benefits Director (HQ Office)- 25% Month 12 4,000,000 48,000,000 5,333 HR staff (HQ Office)- 25% Month 12 3,000,000 36,000,000 4,000 Accounting and Finance Staff- 50% (x2) Month 12 4,000,000 48,000,000 5,333 Logistician, Purchasing, administrator Month 12 7,500,000 90,000,000 10,000 (HQ Office) 3 at 50% Monitoring and evaluation officer (from Month 12 2,916,666 34,999,992 3,889 HQ)- 100% Insurance (8 persons) Month 12 14,000,000 168,000,000 18,667 Admin and Operational support 0 0 Stationery months 12 5,000,000 60,000,000 6,667 Board level coordination and monitoring months 12 2,500,000 30,000,000 3,333 (board members and staff travel, accommodation and board) Communications 0 0 Reporting, Emails, Telephone, months 12 5,000,000 60,000,000 6,667 Documentation Visibility lump sum 1 10,000,000 10,000,000 1,111 0 TOTAL PERSONNEL, ADMIN & SUPPORT 584,999,992 65,000

AUDIT Internal Monitoring and Evaluation activity 3 15,000,000 45,000,000 5,000 External Audit activity 1 100,000,000 100,000,000 11,111 TOTAL AUDIT 145,000,000 16,111

TOTAL PROJECT BUDGET 4,324,630,152 480,514

International Coordination Fee 3% 129,738,905 14,415

TOTAL REQUESTED 4,454,369,057 494,930

Exchange rate: 1 US$ = 9,000 Indonesia – W. Sumatra Earthquake 69 IDN092 Full Appeal, Rev. 1

I. REQUESTING ACT MEMBER

o Yayasan Tanggul Bencana di Indonesia (YTBI)

II. DESCRIPTION OF THE SITUATION IN THE AREA OF THE PROPOSED RESPONSE

ACTION TO DATE , AND EMERGENCY NEEDS :

Impact on human lives and damage in the area of proposed response The people in the target locations for this response are still in tents with limited ability to meet their basic daily needs. Trauma because of loss of houses, schools, and worship centres further impacts the affected people. This situation requires immediate intervention to reduce trauma and enable their ability to solve problems and recover from the impact of the earthquake.

The effects on survivors in the locations mentioned above are as follows: o The people have no place to live due to the level of house destruction. o Trauma has struck children as well as adults. The physical effect on children is evident in that up until the present they are easily panicked and will cry at loud noises, and do not want to be left alone, never apart from their parents. Even people whose houses are still intact are not brave enough to go back into their houses. o Economic and public service activities have completely halted o Availability of food, drink, clean water, and other basic life needs is quite limited because of shortages in Padang; supplies must be brought from neighboring cities. o In Padang Pariaman District, the roads are blocked as a result of the earthquake.

After receipt of information via the assessment by local partners (West Sumatra Regional PGI and GKPM), and the mutual division of tasks (between the ACT Indonesia Forum and HFI), YTBI sent an emergency response team to undertake a rapid intervention by distributing food and supplies to the areas where it is needed, so that there will not be overlap and will be proper targeting. In the emergency phase, YTBI’s office in Bagindo Aziz Chan Street (GPIB Church), became the command entre for main activities (such as administration, loading, unloading, procurement, warehouse and emergency accommodation) as well as information and coordination between YTBI and partners.

During the emergency phase and until now, YTBI also coordinated and cooperated with some partners from other alliances such as Humanitarian Forum Indonesia, ICHS (Indonesian Christian Health Service), ACT members, Presbyterian Church of Korea (PCK), FIDR Japan, and other local emergency response agencies. PCK and FIDR distributed their aid through the YTBI office in Padang.

III. TARGETED BENEFICIARIES

Target locations In the target locations, aid distribution is still needed especially for temporary houses. According to the reassessment results, temporary shelters are needed by survivors as a basic need to be secure from heat, cold, and rain. The condition of the tents is not allowing sleep and safety to all family members, as well as privacy especially for their daughters. The survivors cannot start their livelihoods normally, if there were not houses or temporary houses.

After completing the crisis phase, YTBI conducted a re-assessment in Padang City, Pariaman District and Pariaman City. The assessment proposed to analyze the situations in all locations where YTBI had been distributing food and non food items. The analysis consisted of food security, non food security, psychosocial needs, school (education) needs, shelter/tents condition, temporary housing, livelihood, social and culture of the survivor, as well as coordination system in sub village, village and sub district, government functions and other humanitarian agency activities.

Indonesia – W. Sumatra Earthquake 70 IDN092 Full Appeal, Rev. 1 The assessment found that the survivors were able to recover faster, and to return to normal lives. The cooperation between families (neighborhood) was effective in helping each other in fulfilling food and non food needs. Many of the survivors have built their temporary houses from the ruins.

This condition will help us in managing support and good relationships as well as coordination with affected people, even though in other areas in Pariaman District, there were still survivors who need help in acquiring tents or tarpaulins. Also many schools need good and wider tarpaulins to cover student needs.

From the above analysis, YTBI decided to support them (not to break their spirit, culture and traditional values). They were trying to “get up” from the damages with YTBI support and aid. In deciding intervention areas, YTBI chose the most vulnerable survivors, where their ability and capacity were still low and weak, and where outside support was needed.

Criteria for selection of beneficiaries in the target locations

a. Families with heavily damaged houses b. Vulnerable groups including pregnant and lactating women, children under five, and elderly people

YTBI and its partners as well as the community in the intervention locations will formulate criteria for the selection of beneficiaries. In this way the community can learn to be self-sufficient and able to make decisions and prioritize assistance provided. As is its practice in all disasters, YTBI will educate the affected populations about the Code of Conduct for aid distribution and assistance to its partners and the community.

Based on the reassessment conducted by YTBI in the crisis phase and post crisis phase, the targeted locations and number of beneficiaries are as follows:

Table : Targeted beneficiaries 0-4 10-14 15-19 20-59 NO Kabupaten/Kota Kecamatan Kelurahan/Desa KK IDPs 5-9 Year > 60 Female Male Year year year year Padang 1 Kota Padang Mata Air 700 3500 420 420 385 350 1680 245 995 1035 Selatan 2 PGIW Sumbar 450 2250 270 270 248 225 1080 158 639 666 3 Dusun di Pariaman Kelurahan 3 Kota Pariaman 416 2080 250 250 229 208 998 146 591 615 Selatan Kampung Kandang Sungai Korong 4 Kab.Pariaman 881 4405 529 529 485 441 2114 308 1252 1303 Limau Paninjauan Sungai 5 Kab.Pariaman Korong Sibaruas 538 2690 323 323 296 269 2291 188 1254 1306 Limau V Koto 6 Kab.Pariaman Kampung Lansano 345 1725 207 207 190 173 828 121 490 510 dalam V Koto 7 Kab.Pariaman Kampung Durian Kadok 439 2195 263 263 241 220 1054 154 624 649 dalam 8 Kab.Pariaman VII Koto Limau Hantu 550 2750 330 330 303 275 1320 193 782 813

Total 4319 21595 2591 2591 2375 2160 11365 1512 6627 6897

IV. PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION

OBJECTIVE (S) OF THE POST EMERGENCY RESPONSE :

Goal To assist in the recovery of the earthquake-affected communities in three district/cities of West Sumatra Province (Padang city, Pariaman City and Pariaman District).

Objective 1 (Crisis Phase) To ensure sufficient intake of food for 2 weeks , basic non-food relief items and emergency shelter for 4,344 households to enable their survival and reduce suffering in the crisis post-earthquake in the 8 target villages.

Objective 2 (Post Crisis Phase) To reduce trauma amongst children and adults in Padang City, Pariaman City and Pariaman District, so that they can return to their normal activities.

Objective 3 (Post Crisis Phase) To develop community-based disaster preparedness and school based disaster risk reduction in 20 elementary schools in Padang City, Pariaman City and Pariaman District.

Objective 4 (Post Crisis Phase) To support affected people in building their temporary houses in Padang City, Pariaman City and Pariaman District.

Objective 5 (Post Crisis Phase) To support affected people in recovering their livelihoods in Padang City, Pariaman City and Pariaman District

Objective 6 (Post Crisis Phase) To support affected people in Padang City, Pariaman City and Pariaman District to rehabilitate their houses from the earthquake in a safer way.

Objective 7 (Post Crisis Phase) To provide training on emergency response implementation and disaster management in building a better community in West Sumatera, based on the principle of “ “Building Back Better”

PROPOSED EMERGENCY RESPONSE :

Objective 1 (Crisis Phase) Ensure sufficient intake of food for 2 weeks , basic non-food relief items and emergency shelter for 4,344 households to enable their survival and reduce suffering in the crisis post-earthquake in the 8 target villages.

Description Type Output Indicator Outcome Relief/crisis phase Food Rice, sugar, canned Food rations distributed 4,319 HHs receive 4,319 HH s (Basic ration) fish, , vegetable oil according to criteria for adequate food received Baby biscuits beneficiary selection rations according to immediate basic need for a period of food and nutrition Drinking water (12 15 days needs are met for liters/HH/day for 15 the crisis period days) 15 days Indonesia – West Sumatra Earthquake 73 ACT appeal IDN092

Non-food Items - kitchen equipment NFIs distributed to 4,319 100% of target Immediate basic - blankets households according to beneficiaries NFI needs of 4,319 - Personal hygiene criteria for beneficiary receive Hygiene households are items, sanitary pads selection Kits, Baby Kits meet Baby oil, baby powder (biscuits, baby oil, and towels baby powder, - school kit towels), blankets, - Emergency light and sanitary pads, mattress kitchen equipment

Activities Re-assessment of the needs in 8 villages. Identification of the target groups and the households in the communities to be the beneficiaries Distribution of IDP cards Identification of suppliers and purchase of supplies, tools and equipment Transportation Distribution Facilitation of activities with target groups Monitoring and Evaluation

Food and non food items were reduced in some areas, because the support from outside agencies was very significant, and also Pariaman’s people have good food security . Also, YTBI provided food and non-food items to beneficiaries from DEC in the same locations. Non-food items still needed today are hygiene kits, family kits, and kitchen kit/equipment.

Objective 2 (Post Crisis Phase) Reduce trauma amongst children and adults in Padang City, Pariaman City and Pariaman District, so that disaster-affected populations can return to their normal activities.

Description Type Output Indicator Outcome Psychosocial Recreational activities - 3 days training in Reduction of Children resume activities for children and adults Community Based trauma in children their normal Psychosocial Approach and adults activities in (CBPA) for community school and at volunteers home

- Children in 8 villages Adults resume participate and attend puppet their normal show & film presentation productive lives, able to continue - Children in 8 villages regular daily reading picture books and activities game in learning center

- Adult in 8 villages participate and attend traditional art workshops Group productive - 40 women’s groups in 8 Trauma of women Women resume activities for women villages gather and engage in is reduced normal farming, cooking, sewing productive lives, and home industries. engaging in regular daily activities

Indonesia – West Sumatra Earthquake 74 ACT appeal IDN092 Activities Re-assessment of the needs in 8 villages Identification of volunteers in 8 villages to participate in Community-Based Psychosocial training (CBPA) and deliver the training Discussion with formal and informal leaders to design the activities Organization of the children and explanation to them of the plan for psychosocial activities Organization of the adults and informing them of the plan for psychosocial activities Organization of women’s groups for activities according to their interests Implementation of recreational and productive activities Monitoring and evaluation

Objective 3 (Post Crisis Phase) Develop community-based disaster preparedness and school based disaster risk reduction in 10 elementary schools in Padang City, Pariaman City and Pariaman District.

Description Type Output Indicator Outcome Community- Capacity - Community in 8 villages participate - Participation of Community is based disaster building for and attend training sessions all adults with aware and preparedness community gender balance in prepared for - Community in 8 villages identify every activity facing an their own skills and vulnerabilities in - Skills and emergency facing disaster vulnerabilities in - Community in 8 villages do risk disaster identified The risks mapping & make an evacuation map children usually - Risk mapping and face are reduced - Community in 8 villages attend first evacuation plan in aid training every village

- An emergency plan for each village is - Emergency plan made by the community for every village

- The children in 8 villages participate - Three monthly in an earthquake simulation earthquake simulation practice SBDRR Providing The students, teachers and parents will The school safety The schools (School based productive participate in training and other is built/ provided. have DRR team disaster risk activities activities include building disaster risk The teachers are in the school reduction) regarding reduction in the school. able to implement and school rules disaster risk reduction on disaster risk preparedness in agenda. reduction and the school, for The students are apply it both for students, teacher able to practice building and parents. disaster process, preparedness students, activities teacher and parents.

Activities Discussion with formal and informal leaders to design the activities. Organization of the children, teachers and students parents committee (school committee). Implementation of activities such as familiarization of the SBDRR, building DRR team (for students and teachers), school mapping, evacuation mapping, first aid training, SAR training, providing media and information about school safety, and other related activities. Monitoring and evaluation

Objective 4 (Post Crisis Phase) To support affected people in building their temporary houses in Padang City, Pariaman City and Pariaman District. Indonesia – West Sumatra Earthquake 75 ACT appeal IDN092

Description Type Output Indicator Outcome Emergency To provide tools, sources Temporary houses built The temporary The survivors shelter and a part of raw through participatory and houses are strong, can continue materials to build gotong royong system. hygienic and safe their activities temporary houses (nails, for children and in the temporary hammer, saw, gage, women. houses. thread)

The temporary houses are very important because: 1. In the rainy season (get started) the use of tents was not effective to hinder cold conditions, diseases, and safety. 2. The initiatives in building temporary houses were very high. We found that communities really prefer to live in very simple temporary houses than in the tents. The ruins were used to build simple temporary houses. In this case, some temporary houses just need an additional roof, wall and floor. 3. Working together in building temporary shelters can reduce the stress. 4. The temporary shelters are one of the effective ways for the survivor to be able to start their main activities such as livelihoods. 5. The survivors also will use ruins (zinc and wood) to build temporary shelters. Additional support from outsiders is needed for construction equipment, plywood, and zinc. 6. The shelters can be used for other activities when the survivors are able to build their permanent houses. 7. The survivors have a good system (gotong royong) and help each other in building temporary houses.

Activities Discussion with survivor, formal and informal leaders in the village. Organization of the survivors. Participatory planning. Facilitation of mechanisms in delivering aid. Implementation of activities with their effective traditional approach (gotong royong). Monitoring and evaluation

Objective 5 (Post Crisis Phase) To support affected people in recovering their livelihoods in Padang City, Pariaman City and Pariaman District

Description Type Output Indicator Outcome Livelihood To provide livelihood Economic activities are Income generating Normal support for the families facilitated according to the activities can be condition of the and groups of livelihood activities before earthquake. started and give economic initiatives in the villages advantages for activities as continuation of other social, current economic economic and productive activities education needs.

Livelihoods are facilitated to the most vulnerable survivors with indicators such as : Poor (they don’t have their own land, building or infrastructure for their livelihoods) Single parents and families with many children have to be supported. No support is available from other parties (government and NGO). No access to transportation (remote area).

Activities Discussion with survivors, formal and informal leaders in the village. Organization of the survivors. Participatory planning. Facilitation of mechanisms in delivering livelihood aid (note : no cash money will be delivered). Implementation of activities with their effective traditional approach (gotong royong). Indonesia – West Sumatra Earthquake 76 ACT appeal IDN092 Monitoring and evaluation

Objective 6 (Post Crisis Phase) To support affected people in Padang City, Pariaman City and Pariaman District to rehabilitate their houses affected by the earthquake in a safer way

Description Type Output Indicator Outcome Training To provide knowledge 3 training courses on 90 participants Participants and skills to build rehabilitation of earthquake- from 3 support houses and make them resistant houses district/cities will communities to safer from earthquakes receive knowledge build houses and skills to make safer form a house safer from earthquakes earthquakes

The participants of training with indicators such as : Builders in their village Informal and formal leader Staff of government in public work

Activities Discussion with survivors, formal and informal leaders in the village. Organization of the builders in their villages Identification of a facilitator team and place for the training Coordination with government in public works in 3 districts/cities Coordination with ACT member in West Sumatera Preparation of invitation to communities, government in public work and communities of ACT members Implementing of activities in center of district / city based on result of coordination with government Monitoring and evaluation

Objective 7 (Post Crisis Phase) To provide training on emergency response implementation and disaster management to build a better community in West Sumatera in the principle of “ “Building Back Better”

Description Type Output Indicator Outcome Research and To acquire skills to 1 research, 1 seminar and 50 participants Participants workshop provide better workshop from communities, receive lessons emergency response and government, and learned from building better other NGOs (local implementation communities and international) of emergency response and building better communities

The participants of seminar and workshop with indicator such as : Communities from 8 villages Government from 3 districts/cities BNPB (National board disaster management) Consortium disaster education NGO local NGO international in West Sumatera

Activities Identification of a researcher in disaster management Research on implementation of disaster management Presentation of internal results of research Indonesia – West Sumatra Earthquake 77 ACT appeal IDN092 Coordination with other stakeholders to acquire resources and location to organize a seminar and workshop Prepare invitation to participants Implementation of seminar and workshop

Project implementation methodology YTBI in coordination with the West Sumatra Regional Council of Churches and also supported by local community organizations (farmers’ organizations) will collaborate in the implementation of this programme, including:

1. Conducting re-assessment (rapid and in-depth) 2. YTBI, the West Sumatra Regional Council of Churches and local community organizations will coordinate to undertake some technical aspects regarding: a. Assessment and planning: gathering field data, including location and condition of IDPs, number and type of items needed (to set priorities) b. Procurement and distribution of relief items c. Project management: job descriptions, team building, monitoring and reporting (narrative and financial)

3. Participatory planning YTBI in all planning phases will use the participatory approach in developing activities with the survivors. All elements of the communities will be invited to participate.

4. Local level administration and accounting will be by a team from the community and the West Sumatra Regional Council of Churches, assisted by the YTBI officer.

5. Procurement and packaging of material aid: YTBI will be responsible for administration and procurement. Beneficiaries in the community will participate in procurement, packaging and distribution. Distribution will be conducted by the council of churches staff and volunteers. In this phase, there will be rechecking of the quality of the food and non-food items. The packaging will be based on the number of households and the type of beneficiaries. Items for adults, women and babies will be separately packaged.

6. YTBI is responsible for monitoring Codes of Conduct and Sphere minimum standards. Preparation and completion of both narrative and financial reports will be carried out by the emergency response team (the West Sumatra Regional Council of Churches) and assisted by YTBI.

7. Reports will be checked by YTBI before submission to ACT CO.

Inputs for project implementation

Staff: Jakarta Headquarters staff

1. Programme Officer -Overall responsibility for planning, implementation and reporting of activities -Conducting coordination and lobbying with the government and the relevant organisations. -To contact and ensure that facilitators are qualified. -To prepare program implementation reports.

2. Finance Officer - Responsible for monitoring and checking on project finances - Supporting the partner’s capacity to develop financial management systems -To record the income and expenditures for the project financing -To support bidding for procurement of supplies to complement the partner finance officer role -To prepare project financial reports

Indonesia – West Sumatra Earthquake 78 ACT appeal IDN092 Implementing Partner- in the field - Project Manager -Overall responsibility for planning, implementation and reporting of activities -Conducting coordination and lobbying with the government and the relevant organizations. -To contact and ensure that facilitators are qualified. -To prepare program implementation reports.

- Finance officer (x1) -Responsible for project finances on day to day basis -To record the income and expenditures for the project financing -To conduct operational area bidding for procurement of materials -To prepare project financial reports

- Administration officer (x1) -Responsible for administration during implementation of activities -File documentation -Inventory documents, furniture, and other equipment that support the program -To assist the project manager in providing and collecting information and data about the project -To assist other persons in the project structure in providing administrative papers and documents regarding distribution and reporting. -To assist in transportation, communication, accommodation and other related activities in the field and out of field.

- Information and Communications Officer -Works with the regional council of churches -Works with local and national government and NGOs

- Area Coordinators -Responsible for planning and implementation of activities in each location. -To coordinate with stakeholders in the field regarding implementation -To give a progress report twice a month. -To prepare and to deliver financial and narrative reports on implementation.

- Field Officers -Assisting the coordinator as well as the finance and administrative staff in program implementation. -Assisting the facilitator in meeting needs for the various activities. -Recording the process and results of every activity.

Note : all the staff above proposed to work for 12 months

Equipment Office equipment, supplies Field office set up in 2 districts (to also serve as a warehouse) Computers (existing assets)

Capital assets (to be purchased under this appeal LCD projector (1 unit) Video Camera (1 unit) Motor bike (3 unit)

Transportation: - Transportation of procured aid (truck rental, driver, fuel) - Car rental and purchase of 3 motorbikes, plus fuel/maintenance costs

Material Aid (not included under the appeal proposed plan/budget): - YTBI has received support from PLAN International to provide tents and blankets that will be distributed through YTBI’s church partners. Indonesia – West Sumatra Earthquake 79 ACT appeal IDN092

- YTBI has received medicines from the Indonesian Association of Pharmaceutical Industries for distribution to the affected population. These will be distributed through the YTBI networks, including fellow ACT member YEU, Muhammadiyah Disaster Management Centre and Dompet Dhuafa, who have medical teams on the ground. (not budgeted under this appeal). Further information is needed for the coordination of follow-up with the medicines. - YTBI has received 4,000 food and water packages from the Presbyterian Church of Korea.

Planning assumptions, constraints and prioritization

Planning Assumptions The potential planning assumptions are: Number of beneficiaries Economic situation Number of permanent houses built by beneficiaries Government policy on economic and shelter assistance Intervention by other NGOs The lack of planning and implementation

Constraints The affected area is extremely vast. The number of affected people is large, as are their needs for basic food, supplies and psychological support. The government bureaucracy becomes another challenge that can influence the effectiveness and efficiency of aid. Well-facilitated program implementation can improve services and distribution to the affected area. Coordination with government and NGOs can also reduce difficulties in distribution and implementation.

Prioritization Activities will be implemented according to the implementation schedule below, and dependent on timely receipt of funds. Where funds are insufficient to implement all planned activities, priority assistance will be provided to the most vulnerable people in the target groups for assistance.

Transition or Exit strategy During program implementation in the field, YTBI will identify all activities to be implemented, including their impact on the targeted communities, and also will identify other pressing concerns. The outcomes will be shared with the communities. YTBI will facilitate their coordination with government and NGOs to fulfill any further needs. YTBI will support the beneficiaries to improve their capacity empowerment.

Gender YTBI will pay attention to women’s needs. In the methodology of the planning, implementation, monitoring and evaluation YTBI and partners will provide gender balance on personnel involved in the activities.

Sphere Standard YTBI use Sphere standards in delivering aid to ensure the quality and quantity of the items delivered in fulfilling the needs of the survivors. The Sphere standards were implemented in the emergency phase especially in delivering food and non food items. Code of Conduct YTBI will use the Code of Conduct in delivering aid to make sure that the humanitarian activities are understood by all elements in the field. Transparency and accountability were prioritized to be applied by all staff in the office and in the field. YTBI strongly recommends to stop the activities that are not compatible to the local customs and local rules.

Sustainability The proposed activities in this appeal are focused on the emergency situation, psychosocial rehabilitation in the communities affected by the quake, and community sustainability, based on area (village) resources. After the facilitation and assistance programmes are over, rehabilitation activities will continue by local communities. At the same time, implementing partners will be ready to conduct their own programmes. Efforts will be focused Indonesia – West Sumatra Earthquake 80 ACT appeal IDN092 to make sure that local religious and village leaders and informal group leaders will assist and accompany their communities in continuing the programmes.

V. ADMINISTRATION& FINANCE

It is essential to state that administration and financial management are very important aspects for successful delivery of assistance. Therefore the Project Manager should establish a good system in which the implementation process runs smoothly. In this regard, it should also be stated that regular reports to donor partners are a matter of utmost importance.

The direct administration and implementation will be taken care of by the West Sumatra Regional Council of Churches. YTBI will transfer the funds to the account of the West Sumatra Regional Council of Churches. Purchasing, procurement and distribution of assistance will be conducted by the West Sumatra Regional Council of Churches. YTBI’s Program Officer will supervise all purchasing and distribution. This policy is intended to overcome the problem and to ensure that food and supplies will be delivered to targeted beneficiaries as planned. After program implementation, GKPM will submit reports to YTBI on program implementation and finance that include receipts for the acquisition and distribution of assistance. At the end of the project, the Finance Division will collect the supporting documents/data and carry out an internal audit. Reports will be submitted to the funding partners. An external audit will also be carried out upon completion of the project.

VI. MONITORING AND EVALUATION

The aim of monitoring is to observe and record the progress made during implementation of the program by collecting information through various monitoring activities. Monitoring activities provide information on the effectiveness and impact of the assistance program in meeting the needs of the affected community. Monitoring will be conducted during project implementation, while the evaluation will be conducted at the end of the project.

Reporting The reporting system in this project is: 1. Activities Report: narrative and financial reports made by the implementer (local community organization) and YTBI Program officer 2. Final Report (narrative and finance) made by YTBI program officer and accounting staff 3. An audit will be carried out following project completion.

VII. COORDINATION

Coordination within the project The Project Manager will coordinate with finance, administration, and field officers to ensure proper planning within each unit. This coordination will be conducted at least once every two weeks during the implementation of the project. Coordination with YTBI in Jakarta will be conducted on the same schedule or as needed.

Coordination with other organizations in the area of intervention YTBI is coordinating with the West Sumatra Regional Council of Churches and local community organizations in providing access to information and an integrated intervention involving all stakeholders. YTBI regularly participates in the coordination meetings conducted by the government and UNOCHA in Padang. YTBI also coordinates with other NGOs (local and national) who serve in this area for greater effectiveness. YTBI will present its activity plan to other NGOs in the same location to avoid overlap. Coordination at every level from the central office to the field is necessary to ensure the effectiveness and efficiency of the project. Ongoing coordination through the Indonesia Forum will also be carried out.

COMMUNICATION : Intensive, regular communication in the field connects YTBI’s partners with local community organizations. YTBI provides information dissemination and sharing through coordination meetings with partners and Indonesia – West Sumatra Earthquake 81 ACT appeal IDN092 community organizations as well as with the ACT Forum. To increase communication and information coming from the field, the area coordinator will document implementation through written reports and photos, reflecting program impact and stakeholder responses.

PLANNED IMPLEMENTATION PERIOD : This project will be implemented for 12 months from 1 October 2009 to 30 October 2010

ACTIVITIES MONTHS 1 2 3 4 5 6 7 8 9 10 11 12 13 Crisis Phase Need Assessment (rapid and in-depth) v Coordination (partners, ACT members and networking) v Preparation for implementation v Procurement and packaging v Distribution v v Post Crisis Phase Psychosocial care for children and adults in 8 villages v v v v v v v v v v Psychosocial care for women in 8 villages v v v v v v v v v v DRR education for children v v v v v v v v v v Monitoring & evaluation v v v v Reporting by partner v v v v v v v v v v v Reporting by YTBI v v v v

VIII. BUDGET

Description Type of No of Unit Budget Budget unit unit Cost IDR USD

DIRECT ASSISTANCE Crisis Phase Dry Food rations and drinking water HHs

Rice kg 13,260 5,000 66,300,000 6,979 Sugar kg 13,260 7,500 99,450,000 10,468 Canned fish can 13,175 7,500 98,812,500 10,401 Vegetable Oil Litre 13,009 9,000 117,082,000 12,324 Baby biscuits Units 777 10,000 7,773,000 818 Drinking water (12 Litre/HH/Day) Carton Instant Noodles Carton 1,876 34,150 64,053,500 6,742 salt Pack 200 46,000 9,200,000 968 Soya sauce Carton 249 151,286 37,670,214 3,965 Tea Carton 426 74,400 31,694,400 3,336 Dry fish kg 200 33,000 6,600,000 695 Sub total Food 538,635,614 56,698

Emergency shelter and Non-Food Relief Items Blanket (one per person) Units 3,023 21,500 65,000,950 6,842 Kitchen set (for 50% of total target HHs) set 600 130,000 78,000,000 8,211 Personal Hygiene Baby Oil infant 248 8,000 1,984,000 209 Baby Powder infant 248 7,000 1,736,000 183 Towels infant 248 12,500 3,100,000 326 Hygiene Kits kit 4,319 20,000 86,380,000 9,093 Sanitary towels (1 pck) package 6,627 7,500 49,702,500 5,232 Packaging material package 4,319 3,000 12,957,000 1,364 Woman sanitary package 663 10,000 6,627,000 698 Emergency lamp Units 864 19,000 16,412,200 1,728 Mask Units 200 1,500 300,000 32 Indonesia – West Sumatra Earthquake 82 ACT appeal IDN092

School kits package 1,000 50,000 50,000,000 5,263 Mosquito net expl 864 50,000 43,190,000 4,546 Mosquito lotion Units 17,448 500 8,724,000 918 Sub total- shelter and NFIs 424,113,650 44,644

SUB TOTAL - CRISIS PHASE 962,749,264 101,342

Post Crisis Phase Psychosocial Programme Recreational activities for children Training volunteers Community Based Village 8 40,000,000 320,000,000 33,684 Psychosocial approach (CBPA) Puppet show & film presentation Village 8 12,500,000 100,000,000 10,526

Learning center village 8 20,000,000 160,000,000 16,842 Sub-sub total 580,000,000 61,053

Recreational activities for adults Traditional art (material for dance & Package 8 15,000,000 120,000,000 12,632 music & consumption during show ) /village Women groups-livelihood and home industry activities Agriculture groups Location 8 30,000,000 240,000,000 25,263 Pastry (Making cookies) groups Location 8 35,000,000 280,000,000 29,474 Sewing Groups Location 8 50,000,000 400,000,000 42,105 Home industry groups Location 8 50,000,000 400,000,000 42,105 Sub-sub total 1,320,000,000 138,947 Sub total- Psychosocial/recreational program 2,020,000,000 212,632

Develop Community Based Disaster preparedness & School Based Disaster Reduction

Disaster preparedness capacity building for community Orientation on DRR & establish Location 8 25,000,000 200,000,000 21,053 community Awareness Team in each Village Capacity & vulnerability assessment of Location 8 25,000,000 200,000,000 21,053 community Risk Mapping & making evacuation map Location 8 30,000,000 240,000,000 25,263 First aid training Location 8 40,000,000 320,000,000 33,684 Emergency Plan Location 8 25,000,000 200,000,000 21,053 Simulation of emergency Plan Location 8 25,000,000 200,000,000 21,053 Sub total DRR capacity building for community 1,360,000,000 143,158 School Based Disaster Risk Reduction (SBDRR)

Orientation on DRR & establish children Location 10 10,000,000 100,000,000 10,526 Awareness Team in each School Capacity & vulnerability assessment of Location 10 10,000,000 100,000,000 10,526 children Risk Mapping & making evacuation map Location 10 15,000,000 150,000,000 15,789 First aid training Location 10 25,000,000 250,000,000 26,316 Emergency Plan Location 10 15,000,000 150,000,000 15,789 Simulation of emergency Plan with Location 10 16,500,000 165,000,000 17,368 community in this location Sub total DRR capacity building for 915,000,000 96,316 children

information, Education and package 4 30,000,000 120,000,000 12,632 Communication (IEC) for DRR Indonesia – West Sumatra Earthquake 83 ACT appeal IDN092

Sub Total Develop Community Based Disaster preparedness & School 2,395,000,000 252,105 Based Disaster Reduction

Temporary shelter (nails, hammer, package 3,023 150,000 453,495,000 47,736 saw, gage, thread)

Livelihood Preparation livelihood groups Location 8 4,000,000 32,000,000 3,368 Livelihood support Location 8 50,000,000 400,000,000 42,105

Sub Total Livelihood 432,000,000 45,474

Training on rehabilitation houses saver from Earthquake Transportation for facilitator (ticket, Package 6 3,000,000 18,000,000 1,895 airport tax, local transport, etc) Boarding & Lodging (accommodation, Package 6 2,500,000 15,000,000 1,579 meals, etc for facilitator) Facilitator Fee Package 3 10,000,000 30,000,000 3,158 Consumption (snack / food package for Package 3 6,000,000 18,000,000 1,895 participants) Transportation for participants Package 3 4,500,000 13,500,000 1,421 Materials tools Package 3 2,000,000 6,000,000 632 meeting room Package 3 5,000,000 15,000,000 1,579 Sub total Training on rehabilitation 115,500,000 12,158 houses

Research and Workshop DRR Research package 1 75,000,000 75,000,000 7,895 Seminar & Workshop DRR (building package 1 100,000,00 100,000,000 10,526 back better) 0 Sub total Research and Workshop DRR 175,000,000 18,421 SUB TOTAL - POS T CRISIS PHASE 5,590,995,000 588,526

Direct Project-Related Costs (Crisis and post-crisis phase) YTBI Field Staff- salaries and benefits Area Coordinator (2 persons) persons/ 24 3,250,000 78,000,000 8,211 month Field Officer (8 persons) persons/ 96 1,900,000 182,400,000 19,200 month Health insurance x10 persons month 12 2,500,000 30,000,000 3,158 (250,000/person/month) Volunteers (20 persons x Rp. 50.000 X Persons/ 1,200 50,000 60,000,000 6,316 60 days)- crisis phase days sub-sub total 350,400,000 36,884 YTBI Field office set up Field Office x2 (in Padang and Padang offices 2 10,000,000 20,000,000 2,105 Pariaman)- rent, furniture, running costs sub-sub total 20,000,000 2,105 Assessment, planning and coordination Staff travel Jakarta - Padang (PP), trips 6 7,500,000 45,000,000 4,737 Accomm, Meals staff (YTBI) during reassessment, planning & coordination with local partner & another stakeholder sub-sub total 45,000,000 4,737 YTBI field Staff travel Car Rental trips 6 5,000,000 30,000,000 3,158 Fuel & vehicle maintenance- staff travel month 12 2,000,000 24,000,000 2,526 sub-sub total 54,000,000 5,684 Indonesia – West Sumatra Earthquake 84 ACT appeal IDN092

YTBI's field Staff board and lodging month 12 1,500,000 18,000,000 1,895 sub-sub total 18,000,000 1,895 Sub-total- direct project-related costs 487,400,000 51,305

TOTAL DIRECT ASSISTANCE 7,041,144,264 741,173

CAPTIAL ASSETS Infocus Unit 1 15,000,000 15,000,000 1,579 Video Camera Unit 1 10,000,000 10,000,000 1,053 Motor bike unit 3 15,000,000 45,000,000 4,737 TOTAL-CAPITAL ASSETS 70,000,000 7,368

TRANSPORT, WAREHOUSING AND HANDLING Transporting the procured aid (truck trips 6 5,000,000 30,000,000 3,158 rental, driver, fuel) Loading /offloading in all location trips 6 2,000,000 12,000,000 1,263 Warehouse/office- Rent & furniture Year 1 50,000,000 50,000,000 5,263 (Padang) Gasoline and motorbike maintenance month 12 7,500,000 90,000,000 9,474 TOTAL-TRANSPORT, WAREHOUSING & HANDLING 182,000,000 19,158

PERSONNEL, ADMIN, OPERATIONAL SUPPORT COSTS West Sumatra Council of Churches (partner) Personnel- salaries and benefits Project Manager month 12 3,791,000 45,492,000 4,789 Finance month 12 3,250,000 39,000,000 4,105 Administration Officer month 12 2,176,000 26,112,000 2,749 Janitor month 12 550,000 6,600,000 695 Health insurance month 12 1,000,000 12,000,000 1,263 (250.000/person/monthx 4 persons) Office Running costs Office stationary month 12 2,000,000 24,000,000 2,526 Utilities (water & electricity) month 12 1,500,000 18,000,000 1,895 Computer rent & maintenance month 12 3,000,000 36,000,000 3,789 Communication (telephone, fax, email) month 12 2,000,000 24,000,000 2,526 Sub Total - indirect (implementing 231,204,000 24,337 partners)

YTBI-Jakarta Headquarters Office running costs Office utilities month 12 3,000,000 36,000,000 3,789 Utilities (water & electricity) month 12 3,000,000 36,000,000 3,789 Information and Communications Publication & information month 12 3,000,000 36,000,000 3,789 Communication (telephone, fax, email) month 12 3,000,000 36,000,000 3,789 Personnel- salaries and benefits Programme Officer (YTBI) month 12 4,000,000 48,000,000 5,053 Finance Officer (YTBI) month 12 3,500,000 42,000,000 4,421 Information and communications Officer month 12 3,500,000 42,000,000 4,421 (YTBI) Health insurance month 12 750,000 9,000,000 947 (250.000/person/month) Sub Total- indirect (YTBI) 285,000,000 30,000

TOTAL PERSONNEL, ADMIN, OPERATIONAL & SUPPORT COSTS 516,204,000 54,337

Indonesia – West Sumatra Earthquake 85 ACT appeal IDN092

MONITORING, EVALUATION AND AUDIT Monitoring & Evaluation (HQ staff Package 4 30,000,000 120,000,000 12,632 quarterly travel & meetings with partners) Audit Package 1 75,000,000 75,000,000 7,895 TOTAL MONITORING, EVALUATION AND AUDIT 195,000,000 20,526

TOTAL PROJECT BUDGET 8,004,348,264 842,563

International coordination fee (3%) 240,130,448 25,277

TOTAL REQUESTED 8,244,478,712 867,840

Exchange Rate: 1 US$ = 9,500