Captain's Guide
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Knights of Peter Claver & Ladies Auxiliary Meritorious Fourth Degree Ladies of Grace Division Supreme Navigator Marion Smith Reynoso Supreme General Chapter Captain’s Guide Faithful Captain ____________________________________________ Gracious Lady______________________________________________ Chapter Name______________________________________________ Faithful Navigator__________________________________________ Chapter Number___________________ 2019 Conclave Atlanta , GA Jackie Simien–Guillory Supreme Captain RULES AND RESPONSIBILITIES OF THE FAITHFUL CAPTAIN MERITORIOUS FOURTH DEGREE LADIES OF GRACE DIVISION Familiarizing yourself with YOUR duties The Faithful Captain shall serve as the Presiding Officer in the absence of the Faithful Navigator. The Faithful Captain shall be in complete charge of the Uniform Ranks and shall be “Marshal of the Day” of the Gracious Ladies at all local turnouts. The Faithful Captain inspects the Church or Location of the turnout (working along with the Faithful Captain of the Assembly) to decide on seating arrangements, etc. She shall always be aware of Protocol, space and preference of the Priest/persons who extended the invitation and any dignitaries The Faithful Captain should always have a copy of White book (2016-Ed.), Chapter By-Laws & Constitution, Roberts Rule –latest edition, Captains Guide which is an overview, and a Bible. ❖ The Knights of Peter Claver Ladies Auxiliary Charter & Constitution and By-Laws (latest Ed.), KPC Handbook for reference is also resourceful. (2011-Ed.) 1 OFFICIAL REGALIA OF THE LADIES OF GRACE White-white suit (long sleeved jacket with matching skirt, no ornamentations, no short or elbow length sleeves.) NO PANTS ALLOWED, SKIRT ONE INCH BELOW KNEE White-white blouse is to be worn under the white jacket. No Dickie’s, bibs or scarves, etc. White-white gloves. No lace, leather, or knit gloves. White-white purse. No gold, silver or colored trimmings/buckles. Purse with shoulder straps are worn over left shoulder. White-white shoes. (No Open Toe Shoes, unless medically necessary.) Open back shoes are permitted. No colored trimmings (gold or silver) or buckles on shoes. NO EXTREME STYLES. (Appropriate white medical footwear only) All accessories must be white. NO BLACK OR DARK UNDERGARMENTS Flesh tone hosiery. (NO WHITE or BLACK). Medically necessary hosiery and shoes are permitted when necessary Earrings are to be only white and small/moderate size. No necklace should be worn outside of the blouse. 2 ARRIVE WITH 5 DRESS APPROPRIATELY Baldric is worn from right shoulder across chest, with cross situated in center. Beret is worn with cross/emblem over the left ear. Rim or lip of the beret is to be tucked under when worn. Maltese Cross or Officer Medallion according to rank is worn around the neck suspended by a gold chain with no other necklaces. Lapel Pin worn on left side – on LAPEL, not the collar. • NO JEWELED PIN WHILE IN REGALIA • Medals of Honor may be worn; 25 yr. pin may be worn (PGF) • Gold/Silver Medal, Cartagena, Papal Shoulder Braid (Color of distinction) is worn around left arm. • MAY BE WORN DURING LUNCHEONS/UNIFORM RECEPTIONS TIPS for GRACIOUS LADY No Gracious Lady may turn out without proper/full Regalia. (Arrive with 5) When possible, Gracious Ladies should be properly dressed when arriving at their turnout destination. When leaving Mass, main regalia items (Baldric, Beret) should be removed upon leaving the church. • In a hotel, regalia maybe worn to your room, for removal. 3 No Regalia items are to be worn in public places such as restaurants, grocery stores, department stores, and casinos, etc. PROTOCOL A system of rules that explain code of correct conduct and strict adherence to correct etiquette and precedence (Merriam-Webster) 1. The following forms of address shall be used when addressing Supreme Officers: SUPREME NAVIGATOR Most Faithful Navigator SUPREME CAPTAIN Very Faithful Captain SUPREME OFFICERS Very Faithful (state title) The following forms of address shall be used when addressing officers and members of the local chapter: NAVIGATOR Faithful Navigator ALL OTHER OFFICERS Faithful (state title) ALL GRACIOUS LADIES Gracious Lady (state name) ++++ Remind ++++ Remove ++++ Replace 2. Gloves are part of our official regalia and the Faithful Captain will remind members when to remove and replace gloves. Very Important Faithful Captain shall remove her gloves placing bare hand and gloves over shoulder not to cause distraction by turning around or parading up and down aisle during mass. Always keep the ambiance of reverence first and foremost. • Gloves are currently removed after the GREAT AMEN AND BEFORE THE OUR FATHER. • Sign of Peace: w/ reverence extended to immediate neighbors only. No distractions. END upon the hearing of ‘Lamb of God’. 4 • Gloves are worn at all other times except for Holy Communion • REMOVE GLOVES: NEVER SERVE WITH YOUR GLOVES ON • Gloves will be removed when taking the gifts to the Altar during the Offertory Procession and if you are a Lecturer of the Word Remain Standing after the Gospel: Bishop will ALWAYS kiss (reverence) the book of the Gospel than he May bless the congregation before the Homily. Do not sit if 1st row is standing. <REMAIN STANDING**REMAIN STANDING> • Gracious Ladies MAY NOT serve as Honor Guards. The only exception is for the Wake/Funeral Service of a Gracious Lady. 3. The Faithful Captain leads all processions followed by the membership and officers (to rank) with the Faithful Navigator last in the procession. Recognition shall be given to Supreme Officers, whenever present, march in and shall be seated accordingly. 4. The Faithful Captain sees that all Gracious Ladies are seated before she takes her place in the first pew next to the Faithful Navigator, where the local officers are seated. • Faithful Navigator sits on the end seat; saves space for Honor guard • Highest ranking officer always sits on the aisle seat 5. Gracious Ladies can turn out in Full Regalia for • General Conclaves, National Convention, St. Peter Claver Day, State and District Conference, Mother’s Day, Father’s Day and Funeral Services of a Gracious Lady without an invitation. Before a Local Chapter can turn out • The Faithful Navigator of the Ladies of Grace Division must first receive permission from the local Grand Assembly. Only with the permission of the local Assembly can you turn out for anything other than what is stated above. Do not just show up for turnouts. LOG must be invited. 5 Gracious Ladies follow the directions of the Faithful Captain who LEADS the procession to their designated seating • Don’t be disrespectful of those in charge; “You may be in charge next time around” • The membership should line up according to height (2 lines); shorter ladies in front and continue to tallest, followed by the officers of the Local Chapter with the Faithful Navigator last. • If Supreme Officers and National Officers are present in regalia for the Ladies of Grace Division, they should line up after Faithful Navigator with Past Supreme and Supreme Officers followed by Past National and Current National Officers. Gracious Ladies walk in single file according to rank with the highest rank processing in last The highest-ranking Supreme Officer present will be the last person to walk in procession and the first to walk out during the recession if there are no Past or current National Officers also in attendance. 6. Communion Time LOCAL - All Gracious Ladies shall stand and remain standing until ALL ---Gracious Ladies have returned to their seats from receiving the Eucharist before kneeling/sitting 7. All appearances (turnouts) are auspicious occasions and should be regarded as such. There should be NO loud talking or the stopping of the Line of March, etc.… Especially for Wakes and Funerals or ANY procession. Reverence is always Paramount 6 8. The Regalia of the Fourth Degree Ladies of Grace can be worn only on occasions when the Grand Chapter has been invited to turnout and shall be led by the Faithful Captain or by a Lady of Grace who has been duly authorized by Faithful Navigator. EXEMPLIFICATION CEREMONY The proper attire for all Gracious Ladies in attendance of an exemplification ceremony: • White suit with white blouse, white shoes, white gloves and white robe. • All Gracious Ladies participating in the Exemplification ceremony (except candidates) must be properly robed in white. (NO PANTS ALLOWED) The Chapter turns out in Full Regalia at the Exemplification Mass with the newly exemplified Gracious Ladies. • Newly exemplified Gracious Ladies should sit in a place of honor (ie. Front row with Navigator near aisle seat) Captain & Officers in following rows behind newly exemplified Only one (1) EXEMPLIFICATION may be held ANNUALLY with no more than (5) ladies being exemplified. Ex. April to April -----Best practices – work all year; start early; pick a date/time and stick to it Membership Profile: suggested information for questionnaire • Name of Gracious Lady – PROPER NAME • Home address • Beneficiary over the age of 18 and all pertinent contact information • Home address of relative/friend other than persons in your home and a phone number • What ritual service to be formed: 3rd degree 4th degree Both • How shall Regalia be processed? Returned to chapter? Family? Eternal Wear? • Update as needed at least every 2-3 years or decline in health • Make sure document is secure in folder and info. is passed on • SHARE WITH FAMILY…. 7 Membership Profile Ladies of Grace Name: ________________________________________________