1- o UJ z
en
:i^ en< UJ ABOUT THE COVER
The front cover depicts the East Kingston Community United Methodist Church, as it appeared m the 1880's. This church was built in 1842 and was largely abandoned because the conference did not station preachers in East Kingston from 1857 through 1873. hi 1873, the.Methodist
Episcopal Society was formed, and in 1891 the building was restored, and the tower added. A bell was donated m 1892, and m 1899 Mr. and Mrs. Allan Morrill donated a handsome Tower
Clock, thereby, conferring a public benefit to the citizens of East Kingston.*
Many citizens in Town believe that the Town owned the church clock, and how this came about cannot be found in any record. However, in the 1950 Town Report, there is an account that justifies this belief or at least a financial responsibility that the Town had to the church, hi the
Town Report under Town Expenses called "Unclassified," it states the followmg: Church Clock
- Earl Stewart, Winding Clock to October 1 - $18.75; William Galos, Winding Clock, October 1 to Dec. 31 - $6.75 and Archie A. Rose, Work on Church Clock - $12.00 - Total $37.50. Archie
Rose wound the clock for many years, and as a young boy, Larry Smith often assisted him.
There is quite a difference between this picture of the church, and the present day church. The church appears back then to resemble our present day Town Hall. The addition of the Tower is the greatest difference, along with the canopy roofs over the doors.
Note that there is a dirt road and a lack of trees, with only bushes, which was typical of the
1800's. Today the church is undergoing more construction with the addition of a parking lot.
We express our appreciation to the EKCUM Church for granting permission to use the picture.
Source: 250* Anniversary Committee
townreport2004 -j^ I. 2004 East Kingston Town Report
In Memory
AMANDA J. ROSSI GALLANT RICHARD A. COOK 03/06/1967 - 11/03/2004 08/26/1941 - 08/04/2004
During 2004, the Town of East Kingston lost two very important residents who gave unselfishly of their time to their community.
Amanda Gallant was a lifelong resident of East Kingston, and through working for
the family business "Rossi Construction," she knew everyone and all the streets and back roads of the Town. She helped our "Road Agent" (also known as her father, Bob Rossi) to keep our roads plowed, sanded and salted during the winter months, and operated Bob's Septic Service with her husband Matt; as well as serving on local Town boards.
Amanda served as our Emergency Management Operations Center Director, a member of the Planning Board, the East Kingston Fire Department and the East
Kingston Volunteer Fire Association.
Amanda was always very cheerful, and consistently willing to lend a hand with any situation. She was a wonderful wife, mother, daughter, sister and friend who gave
of herself to her "hometown" as well as her wonderful family. Amanda will be
sorely missed by all.
Richard "Dick" Cook was always seen with a smile on his face. He was always a true gentleman, who had a kind word for everyone.
Dick offered his valuable knowledge and expertise by participating on the Zoning Board of Adjustment and the Seacoast MPO Advisory Committee, along with being a member of the East Kingston Fire Department and Boy Scouts.
Dick was a partner of Tri-C Manufacturing in East Kingston prior to retiring, as well as Franklin Park, LLC. He was also a devoted family man, a wonderful friend, and
will be greatly missed. 2004 East Kingston Town Report
TOWN OF EAST KINGSTON, NEW HAMPSHIRE SELECTMEN 1940 - Present
Charles W. Monahan 1940-1955
Ralph B. West, Jr. 1950-1956
Frederick L. Smith 1954-1963 / 1970-1973
Richard G. Keliey 1955-1962
Guy E. Nickerson 1956-1964
Marshall G. Bean 1962-1967
Ernest J. Moreau 1963-1969
Wesley S. Nickerson 1964-1971
Richard F. Connelly 1967-1970
Richard B. Pelley 1969-1972
William R. Osgood 1971-1974
Daniel T. Bodwell 1972-1979
David C. Andrzejewski 1973-1980 / 1983-1985
Henry F. Lewandowski, Jr. 1974-1977 1977-1978 . William V. Chouinard, Jr.
Richard A. Smith, Jr. 1978-1984
Walter B. Schotterbeck 1979-1982
Donald C. Andolina 1980-1983 / 1987-1993 / 1997-2002
Nathaniel B. Rowell 1982-1989
Barbara M. Metcalf 1984-1987
Donald H. Clark 1985-1988
Raymond R. Donald 1988-1997 / 1999-Present
William A. DiProfio 1989-1995
Joseph C. Cacciatore 1993-1996
Andrew L.T. Berridge 1995-1998
James Roby Day, Jr. 1996-1999
John L. Fillio 1998-2004
Matthew B. Dworman 2003
Ronald F. Morales 2004 2004 East Kingston Town Report ANNUAL REPORTS
OF THE
SELECTMEN, TAX COLLECTOR, TOWN CLERK, TREASURER, PUBLIC LIBRARY, TRUSTEES OF THE CEMETERY, AND TRUSTEES OF THE TRUST FUNDS
FOR THE YEAR ENDING DECEMBER 31, 2004
BOARD OF EDUCATION AND SCHOOL TREASURER
FOR THE YEAR ENDING JUNE 30, 2004
TOGETHER WITH THE VITAL STATISTICS OF THE
TOWN OF
EAST KINGSTON NEW HAMPSHIRE 2004
Printed by: The Whittier Press 101 Market Street Amesbury,MA 01913 2004 East Kingston Town Report - Table of Contents
TOWN GOVERNMENT & FINANCIAL STATEMENTS
AUDITOR'S REPORT 2003 & 2004 39 BALANCE SHEET 45
BUDGET (Revenues & Expenses) for 2004 & 2005 47
CAPITAL IMPROVEMENTS PLAN (CIP) 71
CEMETERY FINANCIAL STATEMENT 51 CONSERVATION COMMISSION FUND 52 INVENTORY OF TOWN PROPERTY 68 INVENTORY OF VALUATION 66 QBRARY FINANCIAL STATEMENT 53
RECOMMENDED CAPITAL EXPENDITURES FY 2005 BUDGET 74 SELEaMEN'S STATE OF THE TOWN 14 TAX COLLECTOR LEVY BALANCES 55 TAX RATE BREAKDOWN 67
TOWN CLERK RECEIPTS.. 62
TOWN MEETING 2004 16
TOWN OFFICER'S INDEX 7
TREASURER'S FINANCIAL STATEMENT 63 TRUSTEES OF THE TRUST FUNDS STATEMENT 69 UNCOLLECTED TAXES 57
VITAL STATISTICS 76
WARRANT ARTICLES FOR 2005 INSERT BOARD. DEPARTMENT & COMMITTEE REPORTS ANIMAL CONTROL OFFICER 79
BUILDING INSPECTOR 80
CEMETERY RULES & REGULATIONS 1 07 CODE ENFORCEMENT OFFICER 81 CONSERVATION COMMISSION 81 EMERGENCY MANAGEMENT 84
EXETER RIVER LOCAL ADVISORY COMMITTEE (ERLAC) 85
FIRE DEPARTMENT 86
4 2004 East Kingston Town Report - Table of Contents
HEALTH OFRCER 88 HISTORICAL COMMITTEE 88 LIBRARY 89
NEWSLETTER AND WEBSITE 91 PLANNING BOARD 92 POLICE DEPARTMENT 93 RECREATION COMMITTEE 96 RECYCLING COMMITTEE 97 ROAD AGENT 98 ROCKINGHAM PLANNING COMMISSION 98
SAFETY COMMITTEE 101 TAX COLLECTOR 103 TELEPHONE & HOURS DIRECTORY 6 TOWN CLERK 104 TREASURER 105 TRUSTEES OF THE CEMETERY 105 TRUSTEES OF THE LIBRARY 110 TRUSTEES OF THE TRUST FUNDS 112
VOLUNTEER FIREMEN'S ASSOCIATION 113 WELFARE OFRCER 115 ZONING BOARD OF ADJUSTMENT.. 115
SCHOOL DISTRICT REPORTS
ELEMENTARY 122
EXETER REGION COOPERATIVE 1 30 SAU#16 131 2004 East Kinostpn Town Report - Telephone & Hours Directory
TOWN OF EAST KINGSTON EMERGENCY CALLS
DIAL 911
BUSINESS CALLS Building Inspector 642-8406 Office Elementary School 642-3511 Emergency Management. 642-8406 Fire/Bum Permits 642-8033 Adam J. Mazur Fire Department... 642-3141 Non-emergency Police Department 642-5427 Non-emergency Public Library 642-8333
Monday 9 AM - 7 PM, Wednesday 1 PM - 7 PM, Thursday 3 PM - 7 PM, Friday 9 AM - 1 PM, Saturday 9 AM - 1 PM. Ctosed on Tuesdays & Sundays.
Recycling Center 642-8406
Open daily from dawn to dusk, Saturdays 7 AM - 11 AM for assistance.
Rubbish Pick-up 642-8406
Every Monday 7 AM curbside.
Selectmen's Office 642-8406
Monday - Friday 8 AM - 2 PM
State Police 679-3333 Non-emergency Town Cemeteries 642-8406 Town Clerk/Tax Collector 642-8794
Monday 6 PM - 8 PM, Tuesday 8 AM - 2 PM, Wednesday Closed, Thursday 8 AM - 2 PM and 6 PM - 8 PM, Friday 8 AM - 2 PM. 2004 East Kingston Town Report - Town Officers
TOWN OFFICERS ELEaED OFFICERS
Board of Selectmen (RSA 41:8 to 8-E) 3 year term
2007 Ronald F. Morales 642-8623
2006 Matthew B. Dworman 772-7178 2005 Raymond R. Donald 778-1107
Moderator (RSA 40:1) 2 year term 2006 Robert B. Donovan 642-8386
Road Agent (RSA 231:62 to 62-B) 1 year term
2005 Robert L. Rossi 642-5246
Supervisors of the Checklist (RSA 41:46-a) 6 year term 2010 Patricia A. Mazur 642-8033
2008 Sarah B. Lazor 642-5955
2006 Virginia E. Conti 642-8872
Town Clerk/Tax Collector (RSA 41:45-A) 3 year term 2007 Barbara A. Clark 642-8794
Treasurer (RSA 41:26 to 268) 3 year term 2007 Katherine A. Hankin 394-7415
Trustees of the Cemetery (RSA 31:22) 3 year term 2007 Vytautas Kasinskas 772-8855 2006 Michelle Burns 772-6971 2005 Eugene V. Madej (Appt. Sexton) 642-8457
2005 Henry F. Lewandowski, Jr. 642-8406
Trustees of the Public Library (RSA 202-A:6) 3 year term 2007 2004 East Kingston Town Report - Appointed Officers
APPOINTED OFFICERS
Animal Control Officer Dec. 2005 Robert A. Marston, DVM 778-0570
Dec. 2005 Deborah J. Marston - Deputy 778-0570
Board of Adjustment (RSA 673:5) 642-8406
Dec. 2007 David E. Ciardelli, Vice Chairman Dec. 2006 Edward A. Cardone, Alternate
Dec. 2006 Norman J. Freeman, Sr. Dec. 2005 John V. Daly, Chairman
Dec. 2005 Catherine E. Belcher, Alternate Dec. 2005 Peter A. Riley, Alternate
Building Inspector 642-8406 Dec. 2005 Raymond R. Donald 778-1107 Dec. 2005 Kory Scalecki, Deputy Building Inspector 778-3986
Conservation Commission 642-8406
Mar. 2007 John L. Fillio, Alternate
Mar. 2007 James L. Nupp
Mar. 2007 Lawrence K. Smith, Chairman
Mar. 2006 Richard S. Urwick
Mar. 2006 Marilyn 8. Bott Mar. 2005 Vytautas Kasinskas Mar. 2005 Dennis G. Quintal Mar. 2005 Raymond R. Donald, Alternate
Deputy Town Clerk/Tax Collector 642-8794
Dec. 2005 Judith M. Cash Deputy Treasurer 642-8406 Dec. 2005 Donald H. Clark
Exeter River Local Advisory Committee
Jun. 2006 Richard S. Urwick
Jun. 2005 Lawrence K. Smith Emergency Management
Dec. 2005 Mark A. Cook, Coordinator Dec. 2005 Raymond R. Donald, Deputy 642-8406
Fire Department Emergency 911 Business 642-3141
Dec. 2005 Alan J. Mazur
Fire Chief & Fire Engineer 2004 East Kinastpn Town Report - Appointed Officers
Fire Department -continued
Dec. 2005 A. Robert Carter, Jr. Asst. Fire Chief & Fire Engineer Dec. 2005 Car! Richtsr Deputy Fire Ciiief Fire Warden (Town-State appointed) 1 year term
2005 AdamJ. Mazur 642-8033
Fire Wardens (Deputies - State appointed) 3 year term
2005 Roland D. Estabrook 642-3141
2005 A. Robert Carter, Jr. 642-3141 2005 Andrew D. Conti 642-3141
2005 Adam J. Mazur, Jr. 642-3141
2005 Alan J. Mazur 642-3141
Health Officer (RSA 128:1) (State appointed) 3 year term
2006 Vytautas Kasinskas 772-8855
Historical Committee
Dec. 2005 642-6652 2004 East Kinqstpn Town Report - Appointed Officers
Police Department 2004 East Kinastpn Town Report - Appointed Officers
Recreation Committee - continued 642-8406
Dec. 2005 2004 East Kingstpn Town Report - Appointed Officers
Safety Committee 642-8406
Dec. 2005 Deborah G. Gallant, Chairman
Dec. 2005 Alan J. Mazur Dec. 2005 Conrad V. Moses Dec. 2005 R. Reid Simpson
Town Custodian 642-8406 * Eugene V. Madej
Town Office Staff
* Deborah G. Gallant, Administrative Assistant I * Cheryl! A. Hurteau, Administrative Assistant II * Donald H. Clark, Selectmen's Assistant
Welfare Agent 642-8406
Dec. 2005 Donald H. Clark Dec. 2005 Cheryll A. Hurteau, Deputy
Contracted Auditors
Plodzik & Sanderson Professional Association
Note: * Indicates Town employees, not appointed
12 2004 East Kinoston Town Report - State and Federal Offices
STATE OF NEW HAMPSHIRE
Governor John Lynch 271-2121 State House, Concord, NH 03301
Webster.state.nh.us/govemor
State Representatives District 23
Mary M. Allen
33 Pond St., Newton, NH 03858-3415
KImberley S. Casey 772-8506 109 Giles Road, East Kingston, NH 03827 [email protected]
State Senator District 23
Russell E. Prescott 642-4243 8 Farm Road, Kingston, NH 03848-3121
Governor's Executive Council
Ruth L. Griffin 436-5272 479 Richards Ave., Portsmouth, NH 03801 [email protected]. us
County Commissioner District 2
Maureen Barrows 679-2256 119 North Road, Brentwood, NH 03833
UNITED STATES
U.S. Senators
Judd Gregg 431-2171
99 Pease Blvd., Portsmouth, NH 03801 [email protected]
John E. Sununu 625-5585 1 NH Avenue, Portsmouth, NH 03801
U.S. Congressman
Jeb Bradley 641-9536 1095 Elm Street, Manchester, NH 03101 www.house.gov/Bradley FAX: 641-9561
13 2004 East Kingston Town Report - Selectman's State of the Town
SELEaMEN'S STATE OF THE TOWN
Another year has passed us by . . . now we look back as we prepare to go forward.
Ron Morales was elected in March as Selectman, replacing John Fillio.
The year finished within budget for expenses and receipts were in excess of projection. The tax bill in 2005 will reflect the difference as surplus for the taxpayer.
The tax rate for 2004 was $18.85 per $1,000.00 evaluation based on 100% equalization. The breakdown is: Town = $3.42, County = $.93, School = $14.50 (State = $2.54 + Local $11.56).
A NOTE TO NEW RESIDENTS: The Selectmen do not have, nor do they attempt to have any control of the school budget. The administration of the school is the responsibility of the school board, which is elected by the Town's voters.
Town building maintenance continues. This year the Town Hall was painted and the parking driveway areas were paved around the Safety Complex and Town Hall.
The attic of the Town Hall, which was filled with past records and covered with bird guano, was finally cleaned thanks to the Police Chief and trustees from the Rockingham County House of Con-ections.
The Railroad Depot, under the direction of the Historical Committee, is being renovated including electrical, plumbing, septic, well, security and fire protection.
A long-standing legal battle dating back to the 1960/1970 eras over the Town's only mobile home park was finally settled.
Three Emergency Management drills were conducted in conjunction with the state and the Seabrook Nuclear Electrical Energy Plant. The drills were a success.
Household Hazardous Waste disposal was sponsored twice in 2004. It was held in
Plaistow in May, and Chester in September.
14 2004 East Kingston Town Report - Selectman's State of the Town
Waste disposal including recycling has become a major issue. The recycling area is being abused either by our residents or by out of towners. Several options are being considered: 1. Close the facility and have curbside pickup. 2. Install
monitoring equipment. 3. Issuing summonses for littering In violation of State Law.
If you value the convenience of the open recycling area, please aid in keeping the area free of hazardous materials, furniture, auto parts, etc. The area is intended for normal household trash and recydables by East Kingston residents only.
Due to many complaints by residents of East Kingston, all town roads have been posted at 25 miles per hour. Remember, our citizens live here because we have the reputation of having a pleasant, quiet and safe community. Lets keep it that way.
Have a wonderful year 2005 and don't forget your money will be spent at:
1. School Public Hearing 2. District School Hearing 3. Town Meeting.
Respectfully,
Raymond R. Donald, Chairman
Ronald F. Morales
Matthew B. Dworman
15 2004 East Kinastpn Town Report - 2004 Town Meeting
TOWN MEETING 2004
The annual Town Election was called to order on March 9, 2004 at 8:02 AM by the
Moderator, Robert B. Donovan. Polls closed by the Moderator at 7:25 PM. Town meeting was called to order at 7:26 PM witii approximately 180 people attending.
School Ballot
School Board Member, 3 yr. term: Richard S. Poelaert 410
School District Treasurer; 1 yr. term: Ellsworth T. Russell 403
School Distinct Clerk; 1 yr. term: Thomasina Levesque 402
School Disti'ict Moderator; 1 yr. term: Robert B. Donovan (write in) 46
Exeter Regional Cooperative School District Ballot (East Kingston voting results only) ERCS Board Member (Brentwood); 3 yr. term: C. Ralph Adier ERCS Board Member (Exeter); 3 yr. term: ERCS Board Member (Kensington); 3 yr. term:
ERCS Distinct Moderator; 3 yr. term: ERCS Budget Member (East Kingston); 1 yr. term: ERCS Budget Member (Exeter); 1 yr. term:
ERCS Budget Member (Exeter); 2 yr. term: 2004 East Kingston Town Report - 2004 Town Meeting
Article 2
Shall the District raise and appropriate the sum of the June 30, 2004 undesignated fund balance (surplus) up to $100,000 to be added to the expendable trust fund known as the "Special Education Trust Fund" (established by the 2002 District meeting under RSA 198:20-c for the purpose of funding unanticipated special education expenses)?
YES 249* NO 163
Article 3
Shall the District raise and appropriate to the expendable trust fund knows as the "Maintenance Fund" (established by the 2001 District meeting under RSA 198:20-c for the purpose of funding long term and/or unexpected maintenance/repair projects of school buildings and grounds) the sum of the amount of the June 30, 2004 undesignated fund balance (surplus), after giving effect to any appropriation under Article 2, above, up to $100,000?
YES 254* NO 152
Article 4
Shall the District authorize the School Board to sell two certain parcels of land off
Amesbury Road in Kensington and Exeter, New Hampshire, known as Kensington
Tax Map 17, Lots 19, 27 and 31 and Exeter Tax Map HI, Lot 3, previously acquired for potential athletic fields, under such terms and conditions as the School Board shall determine are in the best interest of the District?
YES 213* NO 112
Article 5
Shall the District raise and appropriate $35,000 as the district's contribution to fund
improvements at the intersection of Guinea Road and Hampton Road in Exeter, New
Hampshire? This will be a non-lapsing appropriation per RSA 32:7 and will not
lapse until the intersection improvements are complete or by June 30, 2010.
YES 230* NO 184
Article 6
Shall the District rescind the adoption of a School District Budget Committee under RSA 195:12-a and RSA 32:14 as adopted by the Exeter Region Cooperative School
District on March 11, 2003?
YES 257* NO 138
17 2004 East Kingston Town Report - 2004 Town Meeting
Article 7
Shall the voters of the Exeter Region Cooperative School District vote to recommend that the District follow the procedures in RSA 674:54 for non-binding review of the plans for the new high school?
YES 298* " "
2004 East Kingston Town Report - 2004 Town Meeting
>tAf£/VD ARTICLE XII - ELDERLY HOUSING by the following:
a. INSERTn&N subparagraph after subparagraph 1 of paragraph B. General Standards, and renumber remaining paragraphs sequentially. New subparagraph to read:
"2. No elderly housing unit(s) are to be built on land encompassed by the development within 200 feet ofany development entrance as measured from the originally existing public orprivate road. The landprecluded from any construction by virtue of this provision may be included, assuming it is otherwise eligible, in the development calculations for the required common land/open space. Two planning goals are thereby satisfied, i.e. 1) higher residential density offset by using common land/open space, and 2) privacy enhanced and traffic noise pollution abated in the neighborhood from adjacent highways.
b. INSERTdlt the end of the original subparagraph 2 of paragraph B. General Standards the following sentence:
"This provision shall be reviewed annually by the Planning Board to ascertain whether the balance between the number of standard residential dwelling units and elderly housing units continues to reflect the stated goals of the East Kingston Master Plan and the community's long-term planning intentions.
c. CHANGEth^ original subparagraph 3 of paragraph B. General Standards which reads in part "The maximum allowable number of bedrooms allowed on a site is four bedrooms per acre of contiguous upland, and shall be calculated as follows:..." to read:
"J. The maximum allowable number ofunits allowed on a site is two (2) per acre ofcontiguous upland, and shall be calculated as follows:..."
( Editorial note- The subsequent provisions of a), b), and c) remain un- changed.)
d. INSERTn&N subparagraph after the original subparagraph 3 of paragraph B. General Standards, and renumber remaining paragraphs sequentially. New subparagraph to read:
19 " " " "
2004 East Kingston Town Report - 2004 Town Meeting
"4. All elderly housing units are to be constructed only as single or duplex buildings.
e. DELETEfrom the original subparagraph 4 of paragraph B. General Standards which begins ''Dwelling units shall be specifically designed to provide housing for elderly residents..." only the sentence which reads:
"No building shall exceed 10,000 square feet in footprint
f. INSERTxi&H subparagraph after the original subparagraph 4 of paragraph B. General Standards, and renumber remaining paragraphs sequentially. New subparagraph to read:
"5. Elderly housing developments shall include a non- residential structure dedicated to use as a development community center. Any such building shall provide for space to hold activities such as periodically required homeowner association meetings, and formal and informal community functions. No building in the development shall be ofmore than two stories in height nor shall it exceed 10,000 square feet in footprint
g. AMEND the original subparagraph 10 of paragraph B. General Standards to read: "All such elderly housing development shall make provision for pedestrian access within the development byu^ ofpaved sidewalks, and to the extent possible, to off-site community facilities.
h. >1M£/VP subparagraph 3 of paragraph C. Common Land /Open Space to read: "'Access to open space/common land. Such common land shall have suitable access to a road within the development by use ofa network ofcleared and demarcated walking paths."
- ( Planning Board comment These changes are the result of experience
with four elderly housing development applications, and are intended to focus the ordinance more clearly on preserving the Town's rural character and open space, and providing for an annual review of impacts the ordinance
may have on the Town's abilities to provide municipal services.)
YES 339* NO 86
20 2004 East Kingston Town Report - 2004 Town Meeting
3. Are you in favor of the adoption of Amendment No. 2 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows:
>1/tf£yVP ARTICLE II - DEFINITIONS by ADDING the following sentence to the paragraph entitled ''FRONTAGE":
Newly created frontage does not affectpreexisting setbacics.
( Planning Board comment- The Board acknowledges the dilemma of properties on road intersections. In those instances where development
creates new frontage on a preexisting lot with a house, the lofs original setbacks should not be affected.)
AND
AfiiEND fiiRTlClE II - DEFINITIONS by adding a new '' paragraph after that entitled STREET":
UNIT: A structure, or part ofa structure, intended to house a family group or similar body.
( Planning Board comment- Whereas "unit" is used in several instances throughout the ordinances, there has heretofore not been a clear definition
for it in land use applications.)
YES 324* NO 89
4. Are you in favor of the adoption of Amendment No. 3 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows:
>l/i/f/l/£> ARTICLE IX - LOT AREA AND YARD REQUIREMENTS Paragraph D. to read:
A building lot shall have no more than one single family residence or one manufactured housing unit thereon. Multi-unit dwellings are prohibited except as provided in Section G. below.
( Planning Board comment- The Board has understood the intention of the para-
graph to be to apply to residential lots, rather than to commercial or indus-
trial lots.)
YES 315* NO 102
21 2004 East Kingston Town Report - 2004 Town Meeting
5. Are you in favor of the adoption of Amendment No. 4 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows:
AMEND KRUCLE XII - ELDERLY HOUSING Paragraph B.4. by deleting the last sentence. INSERT a new sentence at the end of the paragraph to read:
No individual unit siiall exceed a total of1,500 square feet ofliving space.
( Planning Board comment- The Board's original intent when crafting this ordinance was to accommodate those who wanted to downsize from larger
houses and active life styles, benefiting from the consequent reduction in
upkeep. Misuse of the term "square feet in footprint" arose when applied to
total living space.)
AND
AMEND kRllCLE XII - ELDERLY HOUSING Paragraph G. first sentence to read:
G. The following terms shall have the following meanings for the purpose of interpreting these Elderly Housing Regulations ordinance provisions:
- editorial correction.) ( Planning Board comment An AND
AMEND MCaO.^ XII - ELDERLY HOUSING Paragraph G. by INSERTING new subparagraph G.3. to read:
Unit: A structure, orpart ofa structure, in the elderly housing development intended to house a family group or similar body, all members of whom are at least 55 years ofage, and for which there is a single and separate deed.
( Planning Board comment- As advised by counsel, a clear definition of
the term as used in this ordinance distinguishes it from the same word as
used in other ordinances.)
YES 339* NO 99
22 2004 East Kinostpn Town Report - 2004 Town Meeting
6. Are you in favor of the adoption of Amendment No. 5 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows:
AMEND MfJlCL^ XIII - GROWTH CONTROL by DELETING Paragraph D. Allocation of Permits 9. and INSERTING new Paragraph D.9. to read:
In the event that fewer than the annua/ty aWocated permits are issued, notwithstanding the percentage limitations above, the unused permits may be distributed. Initially^ they shall be distributed, one each, to applicants who submit complete applications during normal Town Office hours, and before the end ofthe current year. Distribution ofpermits shall continue until either all unusedpermits for the year have been exhausted, or the conclusion ofthe current yean
( Planning Board comment- Clarity is sought to express the Board's intended
effect that unused residential building permits shall expire at the end of the year.)
AND
>iyif£yV£) ARTICLE XIII - GROWTH CONTROL Paragraph E. Sunset Clause by INSERTING a new paragraph at the end to read:
By virtue of the Planning Board's annual review for the continued utility of this ordinance, and the consequent adjustment ofresidential building permits to be made available in the new year, any unused permits at the end ofa calendar year shall expire. After 1 January, only permits for the current (new) year shall be issued.
( Planning Board comment- Important factors of the annual review and adjustment of the number of annual building permits are expressly de- scribed.)
YES 323* NO 88
23 2004 East Kingston Town Report - 2004 Town Meeting
7. Are you in favor of the adoption of Amendment No. 6 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows:
AMEND Building Code 1. We Section 100.1 by DELETING the existing language and replacing it with the following:
l. Titie Section 100.1
Any construction, alteration, repair, renovation or maintenance ofa building or structure shall comply with the provisions as follows:
The New Hampshire State building code as defined in NH RSA 155-A:1, IV., which includes the International Building Code 2000, the International Plumbing Code 2000, the International Mechanical Code 2000, the International Energy Conservation Code 2000, as published by the International Code Council, and the National Electric Code 2002; with respect to each of the foregoing, as amended from time to time.
The International Residential Building Code, 2003 Edition, and as amended: The enforcement mechanism for the State building code shall be that which
is already in place for the enforcement of the Town Building Code, with the Building Inspector administering and enforcing same. The Zoning
Board of Adjustment shall act as the Building Code Board of Appeals.
- ( Planning Board comment The present BOCA code revision provision does not guarantee the ordinance's currency with applicable codes, and BOCA differs
in particulars from New Hampshire's statutorily accepted standards.)
YES 302* NO 97
8. Are you in favor of the adoption of Amendment No. 7 as proposed by the
citizens petition of Margaret Caulk and 46 other registered voters of the Town of East Kingston for the Town of East Kingston Zoning Ordinance as follows:
Petition a revision to Article XII, B.2 to read as follows: The total num- ter of elderly housing units contained in any elderly housing devel- opment in the Town of East Kingston shall not exce^ four percent of the total number of standard residential dwelling units then ex- isting in the Town of East Kingston. (The number of existing elderly housing dwelling units shall not be included in calculating this four percent). The total number of elderly housing
24 2004 East Kinoston Town Report - 2004 Town Meeting
developments shall not exceed two per calendar year. The total num- ber of elderly housing units shall not exceed fifty percent of the to- tal number of standard residential dwelling units existing in the Town of East Kingston.
(The Planning Board does NOT recommend approval of this article. A provision
in this article contravenes New Hampshire statute, and is, therefore, unen- forceable.)
YES 251* NO 174
The Moderator, Robert B. Donovan, announced that the business meeting was
called to order at 7:26 PM.
9. To see if the Town will vote to raise and appropriate the sum of one million three hundred forty thousand dollars ($1,340,000.00) less estimated revenues to defray Town Charges for the ensuing year.
Motion made by: Raymond Donald Seconded: Marie Robie
Discussion: Gary Ingham made a motion to amend the budget by adding an additional $30,000 to be applied to the police department salary account:
$15,000 to the Chief of Police and $15,000 to be divided equally to the full
time police officers. Motion to Amend Seconded by: David Sullivan
Discussion on the Amendment: Gary Ingham said his police officers in
Amesbury, MA make more than the Chief of Police in East Kingston.
Raymond Donald said he did not disagree with the evaluation of the police
department and the floor should be aware that there are now three full time
police officers which up until recently there was only one. He also mentioned there are now three police cruisers.
Raymond Donald said the Chief was hired on a negotiated agreement and that
there is another year to go under the agreement, which establishes the pay scale for the next year.
25 2004 East Kinastpn Town Report - 2004 Town Meeting
He said the other police officers are controlled by an EB&C employee benefit and
compensation package that is voted on every year, upgraded, and
maintained through the Selectmen's office. He said it was a bit unusual to award pay raises from the floor. He said that they do not compare the pay
scale in East Kingston to Amesbury, MA. He said that they try to bring some
parity with the pay scale in East Kingston with the surrounding towns in New Hampshire.
Molly Allen asked what the current salaries are?
Raymond Donald said that the Chief of Police is receiving $48,000 and that he
didn't have the hourly rate of the other officers in front of him.
John Burton found it very difficult to make a decision on this based on a short presentation. He suggested that money be appropriated to have a study
done comparing officer salaries in East Kingston to the salaries of comparable
towns in southern New Hampshire.
Raymond Donald said that it didn't cost any money to do this comparison. The
Selectmen's office calls the surrounding towns and they compare the num-
bers that the other towns pay and that is how they decided the offering sal- ary for our new chief.
Daniel Guilmette said that he didn't think, procedurally, this was the right way
of doing this. He said there is a process and place and this was not the time
to do that.
Motfon made to vote by ballot: Curt:is Jacques Seconded: Not seconded Motion to amend did not carry.
The Moderator referred back to the original motion. Discussion: None
Voted: Passed
26 2004 East Kingston Town Report - 2004 Town Meeting
10. To see if the Town will vote to accept the report of the Salary Review Committee and approve the following recommendations:
Supervisor of the Checklist $100 per election (1) $100 per purge of the checklist (2)
Moderator $100 per election (1)
Election Officers $5.50 per hour (1) Inspectors of elections Town Clerk
Bookkeeper of the Trust Funds $350 per year - no fees
Treasurer $1200 per year $400 - expenses (3)
First Selectmen $1900 per year - no fees
$450 - expenses (3)
Second & Third Selectmen $1600 per year - no fees $450 - expenses (3)
Town Clerk / Tax Collector $22,000 per year - no fees No routine expenses (3) (4)
Election pay includes any associated meeting until adjournment thereof. Supervisors of the checklist shall be paid $5.50 per hour for hours outside of election meeting hours such as hours for registration and checklist verification with the exception of a required purge of the checklist Expenses are for routine expenses such as mileage and phone calls. Other special expenses fbr which the positran may be compensated shall be pre-approved by the Board of Selectmen. Salary is based on the Town Clerk / Tax Collector's participation in a minimum of 22 public ofTice hours per week including two evening sessions of two hours each. These total hours shall include two weeks paid vacation per year.
27 20Q4 East Kingston Town Report - 2004 Town Meeting
The following provisions shall also apply: All salaries are retroactive to January 1, 2004. The Town shall retain all fees collected by any elected official. Auditors shall not be elected so long as the Selectmen hire Auditors associated with a firm registered with the State of NH to audit the books of the Town annually. Wherever $5.50 per hour is recommended, this amount shall be increased by any increase in the U.S. Minimum Wage at the time the Minimum Wage is increased. A Salary Review Committee shall be appointed by the Moderator in 2006 to bring recommendations to the 2007 Annual Meeting of the Town.
Motion made by: John Fillio Seconded: Curtis Jacques Discussion: None Voted: Passed
11. To see if tiie Town will vote to accept the provisions of RSA 41:14-a in accordance with RSA 41:14-c, providing that any town at annual meeting may
adopt an article authorizing indefinitely, until specific rescission of such
authority, the Selectmen shall have the authority to acquire or sell land,
buildings, or both; provided, however, they shall first submit any such proposed acquisition or sale to the Planning Board and to the Conservation Commission for review and recommendation by those bodies, where a board or commission or
both, exist.
Motion made by: Matthew Dworman Seconded: Ronald Morales
Discussion: Molly Allen asked for the history behind this article.
Raymond Donald said that there really wasn't much history on it. He said it
is a recent RSA change. It allows Selectmen to buy or sell land and/or build- ings without further discussion. Voted: Passed
12. To see if the Town will vote to raise and appropriate the sum of sixty five thousand dollars ($65,000.00) for the purpose of removing and replacing a cistern located at 59 Giles Road, East Kingston. Motion made by: Raymond Donald Seconded: Sandra Champagne
28 2004 East Kinqstpn Town Report - 2004 Town Meeting
Discussion: Kory Sl^alecki aslced if any consideration had been given to fix the
existing tank in the ground.
Alan, Mazur, Fire Chief, was recognized and he said it is less money to replace.
Kory Skalecki asked what the gallonage was of the replacement tank and Alan
Mazur said 30,000 gallons. Kory Skalecki said a 10,000-gallon tank was still plenty.
Carl Richter said that the minimal gallons on cisterns are 30,000 gallons.
Robert Marston asked why it is the responsibility of the town rather than the developer.
Raymond Donald said that the tank is broken and that there are no provisions anywhere that holds the developer responsible. The developer does not own
the property where the tank is located. He said that it was decided if we
were going to replace it, it should be with an updated 30,000-gallon tank to
meet existing standards that we have here in town.
Curtis Jacques asked how long the tank has been there and the response was 10 years.
Alan Mazur said the tank was operating for 4 years before it failed.
Voted by hand: 61 Yes No
Motion made by Curtis Jacques to have a recount. Seconded: Ronald Morales
Voted on all those in favor of recount: Passed Recount vote by hand: 76 Yes 67 No Voted: Passed
13. To see if the Town will vote to raise and appropriate the sum of sixty thousand dollars ($60,000.00) to be added to the Fire Apparatus Capital Reserve Fund established at the 1999 Town Meeting. Motion made by: John RIlio Seconded: Raymond Donald
29 2004 East Kingston Town Report - 2004 Town Meeting
Discussion: William Diprofio asked what is in the fund now.
Alan Mazur said there is presently $82,000. William Diprofio asked what the next piece of equipment would be and Alan Mazur said the ambulance would be replaced next year.
Voted: Passed
14. To see if the Town will vote to raise and appropriate the sum of one hundred sixty thousand dollars ($160,000.00) for the purpose of purchasing land and buildings located at 47 Maplevale Road, East Kingston, NH, know as Map, Block & Lot #09-07-13, and the costs and expenses reasonably related thereto, upon terms and conditions determined by the Board of Selectmen; for the purpose of erecting a Public Library Building for the Town of East Kingston. Motion made by: Matthew Dworman Seconded: Susan Bigbie
Discussion: Peggy Paris asked how big the property was and she was informed
it was two acres at $160,000.
Matthew Dworman said the average rate for a two acre lot in East Kingston
right now is between $170,000-$190,000 for a building lot.
Vytautas encouraged the voters to accept this land, as it is centrally located in town. He said they couldn't get a better location.
Daniel Guilmette said this was a very emotional issue. He said, at some point, public safety was going to become more and more important as we continue
to grow. He said it was a very critical decision we are going to have to make
it terms of public safety (police/fire) or library.
Donna Davis said it was bad timing to put a library up because of the increase
in amount of taxes we had to pay this past year.
John Burton said that having to make a decision between public safety and the
library is ridiculous. He said that the library was ridiculously crammed. He
said that a good library is important.
William Diprofio asked if there is town land where we could build a library.
30 2004 East Kingston Town Report - 2004 Town Meeting
Ronald Morales noted that the developer had donated land to the church for a
parking lot and asked if the developer was approached to donate land for the
library as well.
Raymond Donald said that the Trustees of the Library attempted to negotiate with the owner of the property and the best offer that they could get was
$160,000. The owner agreed to hold the property until town meeting took place.
Raymond Donald said there are other parcels of land in town; however, where
they are located do not lend themselves very well for a library. The $160,000 would be about .80 on your tax rate and there was a library needs
assessment done after last town meeting, and it did mandate that the town
does need Improved facilities. Raymond Donald said we missed it when we
didn't buy the farm in back of the fire department. He said that if this were not approved tonight, the property would be sold shortly.
Sandra Champagne asked if the lot would be accessed from the new road and
she was told that yes, it would be.
Molly Allen asked if the town available land was wetlands. There are wetlands in
all of the town owned land.
Joan Kasinskas said that at last year's town meeting people were asked if they
would donate land and there were no responses. She said that the only suit-
able land is the one we are talking about. She said that the library adds to a town.
Peter Datillo questioned whether there was town owned land available or not?
Lawrence Smith said that the only suitable town owned land is over on Pheasant Run, 5 acres, that was given to the town by the developer. Only one-third of
that land is suitable. The rest of it is wet. He said that other than that land
just mentioned, that there is nothing suitable for the library.
Gail Anderson asked if the "Cole House" by the elementary school was big
enough for a library.
David Miller, School Board Member, said that the "Cole House" is the property of
the school and that it is not large enough for any structure.
31 2004 East Kingston Town Report - 2004 Town Meeting
Richard Poelaeil:, School Board Member, spoke and said that it is on 3 acres and
that it doesn't have a septic system and is hardly adequate.
Donald Clark spoke of when he was on the board when the location of the post office was being looked into
. The Selectmen looked at all the land owned by the town and found all the land to be very poor. Mel Bowley offered to build the post office almost into Newton
and that is how it ended up there.
Conrad Moses spoke of this land as being the best land the trustees could find. He
said that the library would be set back indefinitely if something isn't done. A
library needs assessment evaluation was done last year. "We want the library
to grow with the needs of the town. The library is one of the only services
available in town."
Motion to move the question: Ed Decatur, III Seconded: Matthew Blunt Voted to Move question: Passed
Voted: Passed
15. To see if the Town of East Kingston will vote to raise and appropriate the sum
of fifty thousand dollars ($50,000.00) to be placed in the Library Capital Reserve Fund established at the 1997 Town Meeting. Motion made by: Raymond Donald
Seconded: Gail Donald
Discussion: Kevin Fitzgibbon asked how much money is in the Capital Reserve
Fund and was informed that there is currently $36,355.03.
Nancy Reiss suggested we defer a positive position on this article at this time because we have just bought the land.
Raymond Donald said that the land is going to cost us approximately .62 on our tax
rate. "Your tax rate did go down to $17.00. The value of your property was
increased. They are directly related to each other. If the price of your house stayed the same and your tax rate stayed the same, then nothing would of changed. You double the price of your house and you halve the rate and your
bill stays the same and then we spent more money."
32 2004 East Kinostpn Town Report - 2004 Town Meeting
"Approximately .85 of every dollar that you spend on your tax bill this year was
spent at the school. At the school district meeting last Saturday there were approximately 12 attendees and the meeting lasted 6 minutes."
Curtis Jacques commented on the $176,000 budget increase from last year and
said not to blame it all on the school, a 17.5% increase.
Kathy Barker reiterated the approximate $32,000 in the Capital Reserve Fund and that the trustees are asking for more money to put away. She said the money would not be touched this year.
Marie Robie asked if there was any grant money available and Susan Bigbie said
there was very little available.
James Nupp asked what kind of building they had in mind for the library and the response was a single story, New England type structure - a very simple structure.
Chris Murphy asked how much cable franchise money is available. He was
informed there was a line item of $10,333.95. Chris Murphy asked that this
money be appropriated to the library.
Raymond Donald said that the $10,000 is a tax that is paid by everybody that has
cable. It is part of your cable fee when you pay your bill and at the end of the year the cable company forwards that money. They are the collecting agency.
It is a line item in the budget. It was part of the revenue.
Motion to move the question: John Burton Seconded: Eric Hammershoy Voted to Move Question: Passed
Voted: Passed
16. To see if the Town will vote to authorize the Board of Selectmen to convey by deed without encumbrance a twenty foot by forty foot portion of Town property, MBL #09-07-03, to the East Kingston Volunteer Firemen's Association for the purpose of constructing a two-bay addition to the East Kingston
Firehouse. Said property to be conveyed shall adjoin the Volunteer Firemen's Association property, MBL #09-07-02, thereby extending Association-owned
property twenty feet in its northerly axis, and forty feet in an easterly direction.
Motion made by: John Fillio Seconded: Marie Robie
33 2004 East Kingston Town Report - 2004 Town Meeting
Discussion: Austin Carter wanted to explain why they need additional space in
the firehouse. He said the equipment is very cramped. He said the fire
association needs more space then what is reflected in the warrant article and that they need 1,200 square feet. Austin asked that they make a motion to amend the article to add a 30x35 foot addition.
Scott Urwick made the motion to amend Warrant Article 16 and to substitute the
following language: To see if the Town will vote to authorize the Board of Selectmen to convey by deed without encumbrance a 1,300 square foot portion of Town property, MBL #09-07-03, to the East Kingston Volunteer Fireman's Association for the purpose of constructing a two-bay addition to
the East Kingston Firehouse. Said property to be conveyed shall adjoin the Volunteer Fireman's Association property, MBL #09-07-02 on the northeast
side.
Seconded: Daniel Guilmette
Discussion on the Amendment: John Burton inquired about dimensions and
Scott Urwick addressed him with a slide presentation. His slide show reflected the need for expanding and showed the current situation.
William Diprofio questioned how. the Selectmen felt and Raymond Donald said it
didn't change their opinion at all.
Ray Donald said that even though the property is going to the Fire Association
that the association owns the building and property that is currently on and it
houses town equipment. If the Association, for whatever reason, were to
fold, that property would be forfeited back to the town anyway. Those
people are doing a huge service for us.
Ray Donald said the Selectmen feel it is necessary.
Carl Richter said that there is no impact to the tax rate. This is a zero cost issue to the town.
Mary George asked if they are building too closely to someone's property and asked what the scale was.
Scott Urwick said that the current configuration is 4 V2 feet from the property
line. For a municipality, set back requirements do not apply - not subject to a normal set back requirement.
34 2004 East Kingston Town Report - 2004 Town Meeting
Motion to Move the Question: Sandra Champagne Seconded: Curtis Jacques Voted to Move Question: Passed
The Moderator asked to now move to the amendment, which is an amendment
to substitute the language for the warrant article. Voted: Passed
17. To see if the Town of East Kingston will vote to raise and appropriate the sum of ten thousand dollars ($10,000.00) for a professional to conduct a needs assessment for the East Kingston Police Department. Motion made by: Matthew Dworman Seconded: Raymond Donald
Discussion: Matthew Dworman said we all know that the Police Department is
too small. It is a garage. He said we have some gentlemen in this town who
are willing to donate some land for the possibility of building a Police Department. He said the Chief has spent a considerable amount of time determining what we need for a new building and the Selectmen have recommended, rather than simply guessing what we may need and trying to figure that out just as the library has done previously, we go ahead and appropriate up to $10,000 for a needs assessment.
Conrad Moses said the needs assessment that was done on the library was a
great tool.
James Nupp asked if geographically, if there are any requirements for location of a police department and the Chief responded no.
Nancy Reiss asked if the donated land was in the center of town and Matthew
Dworman said they did not want to comment on it, as it hasn't been donated yet. Voted: Passed
18. To see if the Town will vote to raise and appropriate the sum of fifteen
thousand dollars ($15,000.00) to be placed in the existing Revaluation Capital Reserve Fund established at the 1993 Town Meeting for the purpose of the next revaluation of the Town. Motion made by: Raymond Donald Seconded: Daniel Guilmette Discussion: None
35 2004 East Kingston Town Report - 2004 Town Meeting
The Mcxlerator asked for a hand count at this time. Voted by hand: 56 YES 57 No
Voted: Failed
19. On the petition of Herbert G. Novell and 24 other registered voters of the
Town of East Kingston, to see if the Town will vote to raise and appropriate the sum of fifteen hundred dollars ($1,500.00) to the Richie McFarland
Children's Center . ($300.00 for each child from East Kingston receiving
services in the last program year—five children served.) Motion made by: Marilyn Bott Seconded: Stuart Aronson Discussion: Ray Donald said that for the benefit of those who might not of read
the white insert in the town report, all of the articles voted 0-3 to not ap- prove. "We didn't vote against them. They are welfare items and because
of privacy acts we have no way of knowing if these services were rendered in
this town or not. Therefore, we are leaving it to you people to make the de-
cision."
Sandra Champagne asked what the Richie McFarland Children's Center is. A representative from the center was acknowledged. She said that the Richie McFarland Children's Center has been on the Seacoast for over 35 years.
The center provides early intervention services to children aged birth to 3 years old with special needs. They provide occupational therapies, speech therapies, physical therapies, and so on.
Joan Kasinskas asked if they receive funds from the United Way and the representative said that the United Way funds their playgroups every year.
John Burton said that we are funding something that we don't even know any- thing about.
Stuart Aronson spoke of all the money that has been approved for land and
buildings and everything else. He spoke of this as being pennies on our tax
rate.
Dorianne Barr spoke of using these services and how they came to her home.
She said it is money we are investing in our children's future.
36 2004 East Kingston Town Report - 2004 Town Meeting
A new resident, who is an early ciiildliood teaclier, said that if we wait until the
children are sent to public school, it does cost more money. The earlier you
help these children, the better off you will be.
Dusty Decatur asked about the costs involved to help these children and the representative said that $300 represents approximately 5% of the total cost for one child for a year's worth of services.
Richard Poelaert spoke of all the millions of dollars that are spent at the junior/high school, elementary school, as well as town and that we demean
ourselves by discussing this. Voted: Passed
20. On the petition of Elena A. Poelaert and 33 other registered voters of the
Town of East Kingston, to see if the Town will vote to raise and appropriate the sum of one thousand one hundred ninety-seven dollars ($1,197.00) to
Rockingham Community Action (RCk) , a private, non-profit, anti-poverty agency. The services provided by RCA include over 25 programs, including fuel assistance, electric assistance, homelessness prevention and
intervention, emergency food programs, literacy services, W.I.C. and crisis intervention services. RCA's services greatly reduce the need for East Kingston residents to apply for town welfare, thus reducing the town's
welfare rolls and saving the town money. Motion made by: Marilyn Bott Seconded: Sandra Champagne Discussion: None Voted: Passed
21. On the petition of Edna M. Walsh and 25 other registered voters of the
Town of East Kingston, to see if the Town will vote to raise and appropriate the sum of three hundred forty-two dollars ($342.00) to Rockingham Nutrition & Meals on Wheels Program which provides a service for older, homebound, and disabled East Kingston residents. Motion made by: Marilyn Bott Seconded: William Diproflo Discussion: None Voted: Passed
37 2004 East Kingston Town Report - 2004 Town Meeting
22. On the petition of Kathleen Bigelow and 30 other registered voters of the
Town of East Kingston, to see if the Town will vote to raise and appropriate the sum of two thousand two hundred seventy four dollars ($2,274.00) to the Rockingham Visiting Nurse Association and Hospice for providing continued health care service to the residents of the Town. Motion made by: Marilyn Bott
Seconded: Gail Anderson Discussion: None Voted: Passed
23. On the petition of Austin R. Carter, Sr. and 28 other registered voters of the
Town of East Kingston, to see if the Town will vote to raise and appropriate the
sum of eight hundred and fifty dollars ($850.00) to assist Seacoast Hospice, a non-profit organization.
Motion made by: Marilyn Bott Seconded: Austin Carter Discussion: None Voted: Passed
24. To transact any other business that may legally come before this meeting. MAJORITY VOTE REQUIRED.
Kim Casey asked that we have a second microphone for next year's town meeting.
Curtis Jacques raised issue about the interest earned on our money in the reserve
fund and that it was down to 1 %%. He encouraged the people responsible for the return on assets to try to earn more interest on the set aside money.
Motion to Adjourn: Sandra Champagne Seconded: Marie Robie Meeting adjourned at 9:15 PM
Respectfully,
Barbara A. Clark
38 2004 East Kingston Town Report - 2003 Auditor's Report
2003 AUDITOR'S REPORT (Prior Year) PLODZIK & SANDERSON Professional Association/Accountants & Auditors i<)3 North Main Street Concord New Ha mpshire -o.^.soT-TOd^ 6o^-2g'r-6oo6 FAX224-i38q
In planning and performing our audit of the Town of East Kingston for the year ended December 31, 2003, we considered the Town's internal control structure in order to determine the scope of our auditing procedures for the purpose of expressing our opinion on the financial statements. Our review of these systems was not intended to provide assurance on the internal control structure and should not be relied on for that purpose.
Under the standards established by the American Institute of Certified Public
Accountants, reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure, in our judgment, could adversely affect the Town's ability to record, process, summarize, and report financial data consistent with the assertions that management in the financial statements. A material weakness is a reportable condition in which the design or operation of one or more of the internal structure elements does not reduce to a relatively low level the risk that errors or irregularities, in amounts that would be material in relation to the financial statements being audited, may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might constitute reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above.
The following conditions were noted that we do not consider to be material weaknesses:
Tax Collector
During our audit of the Tax Collector's records, we found the following New Hampshire statutes had not been complied with:
• RSA 80:70 Notice of Redemption - states in part "when full redemption is made, the tax collector shall within 30 days after redemption notify the register
of deeds of the act..."
We recommend that the Tax Collector register the redemptions on a regular
basis so that she is in compliance with RSA 80:70.
39 2004 East Kinostpn Town Report - 2003 Auditpr's Report
. RSA 80:77-a Notice to Mortgagees - states in part that " a warning that
the legal interest of the taxpayer and each mortgagee will be extinguished by
the tax lien deed if the legal interest in property is not redeemed." We found that the Notice to Mortgagee ofImpending Tax Deed did not contain this
notification.
We recommend that this language be incorporated into the document.
FOLLOW-UP TO PRIOR-YEAR [MANAGEMENTLETTER COMMENTS
Recreation Committee Account
In the prior year, we had noted that this account had not been formally established as a special revenue fund, nor had a budget been adopted for it.
At the Annual Town Meeting in 2003 under warrant article number 13, it was voted to establish a Recreation Committee Revolving Fund pursuant to RSA 35-B:2 II.
In addition to the foregoing, the following other matter came to our attention that we have discussed with management as an opportunity for efficiency and better reconciliation procedures.
Tax Collector/Town Cieric Remittances
While the Tax Collector/Town Clerk makes deposits on a regular basis, a report of
these deposits is only remitted at month-end to the Town Treasurer and Bookkeeper. For cash flow and reconciliation purposes, copies of the deposits should be remitted to both parties as made and then reconciled with them at month-end.
During the course of our review of internal controls, no material weaknesses in the
Town's accounting systems and records were identified. Minor weaknesses or other
considerations coming to our attention were generally procedural in nature and dealt with administrative or recordkeeping practices. In these instances, we made specific recommendations or provided instruction to applicable individuals during the course of our audit fieldwork.
This report is intended solely for the information and use of management and oth-
ers within the administration. This restriction is not intended to limit distribution of
this report, which is a matter of public record.
January 16, 2004 Plodzik & Sanderson, Professional Association
40 2004 East Kinostpn Town Report - 2004 Auditor's Report
2004 AUDITOR'S REPORT (Current Year) PLODZIK & SANDERSON Professional Association/Accountants & Auditors
iQ-i North Main Street • Concord New Hamrshire o^TOJ-TOfiq -60,^-32 '^-6006 FAX22d-i^8o
In planning and performing our audit of the Town of East Kingston for the year ended December 31, 2004, we considered the Town's internal control structure in order to determine the scope of our auditing procedures for the purpose of expressing our opinion on the financial statements. Our review of these systems was not intended to provide assurance on the internal control structure and should not be relied on for that purpose.
Under the standards established by the American Institute of Certified Public Accountants, reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the Town's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities, in amounts that would be material in relation to the financial statements being audited, may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the
internal control structure would not necessarily disclose all matters in the internal control structure that might constitute reportable conditions and, accordingly would
not necessarily disclose all reportable conditions that are also considered to be material weaknesses ad defined above.
FOLLOW-UP TO PRIOR-YEAR MANAGEMENT LETTER COMMENTS
Tax Collector
During our audit of the Tax Collector's records, we found the following New Hampshire statutes had not been complied with:
• RSA 80:77-a Notice to Mortgagees - states in part that " a warning that
the legal interest of the taxpayer and each mortgagee will be extinguished by
the tax lien deed if the legal interest in property is not redeemed." We found that the Notice to Mortgagee ofImpending Tax Deed did not contain this
notification. This year, we noted the same problem.
We again recommend that this language be incorporated into the document.
41 2004 East Kingston Town Report - 2004 Auditor's Report
. RSA 80:70 Notice of Redemption - states in part "when full redemption Is made, the tax collector shall within 30 days after redemption notify the register
of deeds of the act..." This year, we found the Tax Collector to be in compliance
with this statute.
Tax Collector/Town Clerk Remittances
While the Tax Collector/Town Clerk makes deposits on a regular basis, a report of these deposits is only remitted at month-end to the Town Treasurer and Bookkeeper. For cash flow and reconciliation purposes, copies of the deposits should be remitted to both parties as made and then reconciled with them at month-end.
New Reporting Standard
During June of 1999, the Governmental Accounting Standards Board (GASB) issued Statement No. 34, Basic Financial Statements - and Managements Discussion and Analysis - for State and Local Governments. This statement drastically changes the way in which financial statements are prepared and requires additional information to be reported in order for the financial statements to be in compliance with accounting principles generally accepted in the United States of Amerkia.
Statement No. 34 took effect for the Town of East Kingston for the fiscal year ended December 31, 2004.
The Town has not implemented GASB Statement No. 34, but has presented the
financial statements following the format that was in effect prior to GASB Statement No. 34. While we have conducted our audit following generally accepted auditing standards as we have in past years, we have issued an adverse opinion this year because the financial statements are not presented following the model presented by Statement No. 34. As described more fully in our audit opinion, the financial statements are missing several required statements and supplementary information, and the format presented does not follow Statement No. 34. The opinion does not mean to imply the figures are incorrect, but that they are not presented in accordance with generally accepted accounting principles.
We recommend that the Town take action to implement GASB Statement No. 34 as required by accounting generally accepted in the United States of America.
This report is intended solely for the information and use of management and others within the administration. This restriction is not intended to limit distribution of this report, which is a matter of public record.
January 14, 2005 Plodzik & Sanderson, Professional Association
42 2004 East Kingston Town Report - 2004 Auditor's Report
2004 AUDITOR'S REPORT (Opinion Letter) PLODZIK & SANDERSON Professional Association/Accountants & Auditors 10^ Nnrth Mnin Street Concord New Hampshire 0-?,';0)-5Q6.3 6o:i-22h-6Q96 FAX 224-1 :i80
We have audited the accompanying financial statements of the Town of East Kingston, as of and for the year ended December 31, 2004 as shown on pages 2 through 6. These financial statements are the responsibility of the Town of East
Kingston's management. Our responsibility is to express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted
in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions.
Management has chosen not to implement Governmental Accounting Standards Board (GASB) Statement No. 34, Basic Finanda/ Statements - and Managements Discussion and Analysis - for State and Local Governments. Therefore these
statements are presented in the principles that were in effect prior to GASB Statement No. 34. Management has not presented government-wide financial
statements to display the financial position and changes in financial position of its
governmental activities and business-type activities. The financial statements do
not contain separate statements for governmental, proprietary, if applicable and
fiduciary fund types, nor major funds separately identified and classified. The
financial statements presented report expendable and nonexpendable trust funds some of which should be reported as special revenue and permanent funds under the new reporting model. Also, the financial statements do not contain any information on capital assets. Management has not presented a management's discussion and analysis as required. The amounts that would be reported in the missing statements and required supplementary information, and the effects of reclassifying and properly reporting the information presented are not reasonably determined.
43 2004 East Kinastpn Town Report - 2004 Auditor's Report
In our opinion, because of the effects of the matters discussed in the preceding paragraph, the financial statements referred to above do not present fairly, in conformity with accounting principles generally accepted in the United States of America, the financial position of the Town of East Kingston as of December 31,
2004, or the changes in its financial position or its cash flows, where applicable, for the year then ended.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Town of East Kingston basic financial statements. The combining and individual fund statements are presented for purposes of additional analysis and are not a required part of the basic financial statements. For reasons stated in the third paragraph of this report, we expressed an opinion that the financial statements of the Town of East Kingston do not fairly present financial position, results of operations, and cash flows in conformity with accounting principles generally accepted in the United States of America. Therefore, we do not express an opinion on the accompanying combining and individual fund statements.
January 14, 2005 Plodzik & Sanderson, Professional Association
44 2004 East Kingston Town Report - Balance Sheet o 2004 East Kingston Town Report - Balance Sheet
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< •o Cfi c 2004 East Kingston Town Report - Budget Approved 2004 & Proposed 2005
BUDGET - APPROVED 2004 & PROPOSED 2005 (Revenues) 2004 East Kingston Town Report - Budget Approved 2004 & Proposed 2005
BUDGET - APPROVED 2004 & PROPOSED 2005 (Expenses) 2004 East Kinostpn Town Report - Budget Approved 2004 & Proposed 2005 2004 East Kinostpn Town Report - Budget Approved 2004 & Proposed 2005 APPROPRIATIONS 2004
4323 SOLID WASTE COLL. SOLID WASTE/RECYCLING HAZARDOUS WASTE 4414 ANIMAL CONTROL ANIMAL CONTROL 4415 AGENCIES/ HOSP HEALTH OFFICER 4442 DIRECT ASSIST. ADMINISTRATION 4444 INTERGOV. WELFARE 4445 VENDOR PYMTS. VENDOR SERVICES 4520 PARKS & REC. RECREATION COMM. 4550 LIBRARY LIBRARY TRUSTEES 4583 PATRIOTIC PURP. PATRIOTIC FUNCTIONS 4589 OTHER CULTURE HISTORICAL/CABLE 4619 CONSERVATION CONSERVATION COMM. 4721 INTEREST LONG TERM BONDS/NOTES 4901 LAND UND 4903 LCHIP RR DEPOT BUILDINGS 4909 IMPROVEMENTS OTHER THAN BUILDINGS
SUB TOTAL Approved Warrant Articles TOTAL + TRANSFER TOTAL APPROPRIATIONS
* Total does NOT include warrant articles **Actual prior to Audit
50 2004 East Kingston Town Report - Cemetery Financial Report
CEMETERY FINANCIAL STATEMENT
Beginning Balance - January 1, 2004 $12,505.95
Receipts;
Burial Fees $1,300.00
Grave Lot Sales 1,132.00
Monuments and Markers 988.75
Bank Interest 69.28
Dedicated Property Tax 4,539.00
Donation 3,000.00
Total Receipts $8,332.03
Payments:
Trustee of East Kingston Funds 300.00
Exeter Monument Works 450.00
Landscaping 3,785.00
Tree Service 2,758.00
Purchase (Deposit on Gates) 1,361.00
Purchase (Gas Hedge Trimmer) 256.00
Purchase (Grass Trimmer) 429.00
Purchase (Veteran Grave Markers) 458.58
Petty Cash 100.00
Total Payments $9^897.58
Ending Balance - December 31, 2004 $10,940.40
Respectfully,
Vytautas Kasinskas, Bookkeeper
51 2004 East Kinastion Town Report - Conservation Commission Fund
CONSERVATION COMMISSION FUND Year Ending December 31, 2004
BALANCE January 1, 2004 $100,336.18
Receipts Land Use Change Tax $108,609.00
Transfer from General Fund 14.62
Interest - NHPDIP 454.24
Interest - Citizens Bank 168.04
TOTAL RECEIPTS $109,245.90
Expenditures NH DES Water Samples $280.00
Dues - ERLAC 150.00
Rockingham County Conservation District Farmland Protection Program Grant Applications 1,180.00
Conservation Camp Tuition (Three Campers) 750.00
Conservation Easement - Kemp Property 28,571.00
TOTAL EXPENDITURES ($30,931.00)
BALANCE December 31, 2004 $178,651.08
Respectfully,
Lawrence K. Smith, Chairman
52 2004 East Kinostan Town Report - Library Financial Statement
LIBRARY FINANCIAL STATEMENT
Beginning Balance - January 1, 2004 $15,242.74. RECEIPTS Town Funds Received 59,922.99 Interest In 2004 32.50 Media: Donations for Media Items & Media l^efunds 498.54 Conscience Box & Copier Fees 504.05 Library Trust Fund: Trustees of Trust Funds* 8,000.00 * Special Projects 11,733.00 l^ew Library Donations 175.00 New Library Fund Raising 240.00 Library Trust Fund: Trustees of Trust Funds** 8,000.00 Total Receipts $81,106.08 Opening Balance & Receipts $96,348.82 EXPENDITURES Advertising 39,00 Computers/Peripherals/Equipment 765.00 Education/ Dues 207.00 Media (Books/Videos/DVD/Periodicals/ Newspaper) 14,094.27 Mileage Reimbursement 150.00 Postages 132.75 Library Programs 698.10 Supplies 2,814.20 Telephone 1,000.34 Salaries Expenditure 37,042.99 Special Project* 14,056.61 Library Trust Fund: Trustees of Trust Funds** 1,554.73 Total Expenditures ($72,554.99) Ending Balance - December 31, 2004 $23,793.83
Special project: Trips managed by the Library Trustees. ** New Library Building Architect Service
Respectfully,
Conrad V. Moses, Library Trustee
53 2004 East Kingston Town Report - Library Financial Statement
East Kingston Public Library Cash Net Worth on December 31, 2004
Account 2004 East Kingston Town Report - Tax Colledpr Levy Balances
TAX COLLEaOR LEVY BALANCES 2004 East Kinastpn Town Report - Tax Colledpr Levy Balances
TAX YEAR
DEBITS 2004 East Kingston Town Report - Uncollected Taxes
UNCOLLECTED TAXES
Taxes Due bv June 13. 2003 2004 East Kingston Town Report - Uncollected Taxes
Taxes Due bv December 3, 2004 2004 East Kinastpn Town Report - Uncollected Taxes
Taxes Due bv December 3, 2004 - continued 2004 East Kingston Town Report - Uncollected Taxes
Taxes Due bv December 3, 2004 - continued 2004 East Kingston Town Report - Uncollected Taxes 2004 East Kingston Town Report - Town Clerk Revenues TOWN CLERK REVENUES January 1, 2004 to December 31, 2004 MOTOR VEHICLE PERMITS January $ 30,267.00 February 20,153.00 March 31,473.00
April 40,349.00 May 28,217.00 June 29,735.00 July 29,162.00 August 33,572.00 September 30,7^8.00 October 36,321.00 November 26,515.00 December 38.313.67 TOTAL MV REVENUES $375,225.67 OTHER REVENUES Dog Licenses Issued $3,017.00 Dog Penalties 330.00
Titles 574.00 UCC's 420.00
Vital Statistics Certificates 224.00 Marriage Licenses 495.00 Boat Agent Fees 73.50 Boat Permit Fees 614.08 Bad Check Fees 50.00 Municipal Agent Fees (decal fees) 6,578.60
Business Filing Fees 177.76 TOTAL OTHER REVENUES $12,553.94 REMITTANCE TO THE TREASURER $387,779.61
Respectfully,
Barbara A. Clark, Town Clerk
62 2004 East Kingston Town Report - Treasurer's Financial Statement
TREASURER'S FINANCIAL STATEMENT 2004 East Kingston Town Report -Treasurer's Financial Statement
State-Room & Meal Reimbursement 2004 East Kinastpn Town Report - Treasurer's Financial Statement
Property Tax Interest Last Year Post-Lien $3,005.19
Property Tax Interest Two Years Past 5,039.27
Property Tax Interest Three Years Past 5,121.78
At Lien Interest & Penalty Interest & Fees 6,944.43
Overpayment Tax This Year 6,040.88
Overpayment Tax Last Year 198.17
Overpayment Tax Two Years Past 3,065. 10
TOTAL TAX COLLECTOR'S RECEIPTS $5,681,484.02
TREASURER-RECEIPTS
Tax Anticipation - Notes - Citizen Banl< $1,500,000.00
TOTAL RECEIPTS FOR YEAR 2004 $6,341,503.82
TOTAL TREASURER RECEIPTS $7,841,503.82
TAN NOTE AND INTEREST ($1,516,431.25)
TOTAL EXPENSES YEAR 2003 ($3,608,066.28)
LESS TOTAL ($5,124,497.53)
TOTAL $1,924,173.92
CHECKING ACCOUNT BALANCE - DECEMBER 31, 2004 $695,114.14 SAVINGS ACCOUNT BALANCE - DECEMBER 31, 2004 $2,021,892.15
BALANCE ON HAND DECEMBER 31, 2004 $2,717,^006.29
Respectfully,
KatherineA. Hankin, Treasurer
65 2004 East Kingston Town Report - Inventory of Valuation
INVENTORY OF VALUATION
LAND 2004 East Kinqstan Town Report - Tax Rate Breakdown
TAX RATE BREAKDOWN
YEAR 2004 East Kingstpn Town Report - Schedule of Town Property SCHEDULE OF TOWN PROPERTY
MBL# 2004 East Kingston Town Report -Trustees of the Trust Funds 2004 East Kingston Town Report -Trustees of the Trust Funds
CM 2004 East Kingston Town Report - Capital Improvement Plan
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CN 2004 East Kingston Town Report - Recommended Capital Expenditures FY 2005 Budget
RECOMMENDED CAPITAL EXPENDITURES For FY 2005 Budget
Project by Tax Impact 2005 Property Recommended Notes Department of Project Tax Revenue Budget Required
FIRE/RESCUE DEPARTMENT & EMERGENCY MANAGEMENT
Paint Engine #2 15,000 15,000 15,000
Replace Emergency Vehicles 60,000 60,000 60,000 Fire Apparatus CRF
Replace base radio system 10,000 10,000 10,000
Replace fire cisterns 65,000 10,000 10,000 New Fire equipment NCRF POLICE DEPARTMENT
Land acquisition 300,000 26,100 26,100 Mew CRF/municipal bond
Police Station 2,074,992 103,750 103,750 Bond for $1.19M principal HIGHWAY DEPARTMENT
Overlay Willow Road 42,000 42,000 42,000
Overlay Giles Road 40,000
Overlay Pine Woods 30,000
Overlay Eaton Woods 20,000
Overlay Forest Drive 40,000
Land acquisition 175,000 10,000
Salt/sand shed 90,000 CEMETERY TRUSTEES
Develop Parsonage land 30,000 CONSERVATION COMMISSION
Aerial Photo of Town 30,000 LIBRARY TRUSTEES
New library building 2,025,300
Library equipment & fixtures 60,000 TOWN CLERK/TAX COLLEQOR
Town records preservation 150,000 HISTORICAL COMMITTEE
Restore RR Depot 70,125 2004 East Kingston Town Report - Recommended Capital Expenditures FY 2005 Budget
RECOMMENDED CAPITAL EXPENDITURES For FY 2005 Budget
Project by 2004 East Kingston Town Report - Vital Statistics - Birth
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I I X X X X z: z ;z z z z NOTES NOTES TOWN OF EAST KINGSTON
BUDGET AND WARRANT
FOR THE YEAR
2005
Insert 1 2005 WarrantArticles
BUDGET OF THE TOWN OF EAST KINGSTON (MS-6)
APPROPRIATIONS AND ESTIMATES OF REVENUE FOR THE ENSUING
YEAR JANUARY 1, 2005 TO DECEMBER 31, 2005
This is to certify that this budget was posted with the warrant on
February _i , 2005.
Governing Body (Selectmen)
Ronald R Morales
Insert 2 2005 Warrant Articles APPROPRIATIONS
PROPOSED ACTUAL PROPOSED ACCT PURPOSE OF APPROPRIATION Year 2004 Year 2004 Year 2005 GENERAL GOVERNMENT 4130-4139 Executive $73,800 $65,964 $75,550 4140-4149 Election, Reg & Vital Stat. 23,200 24,301 22,200 4150-4151 Financial Administration 65,200 68,225 69,100 4152 Revaluation of Property 14,000 12,395 20,000 4153 Legal Expense 30,000 29,477 30,000 4155-4159 Personnel Administration 94,500 77,340 95,00 4191-4193 Planning & Zoning 33,900 17,822 31,000 4191 General Gov. Buildings 93,000 66,620 82,000 4195 Cemeteries 14,000 13,987 16,200 4196 Insurance 20,500 21,620 22,000 4197 Advertising & Regional 1,600 1,581 1,650 4199 Other General Gov. 8,000 48,673 10,000 PUBLIC SAFETY 4210-4214 Police 224,400 233,268 237,800 4215-4219 Ambulance 28,200 27,161 28,200 4220-4229 Fire 114,200 117,422 123,500 4240-4249 Building Inspection 12,000 10,780 12,000 4290-4298 Emergency Management 12,000 11,133 9,400 HIGHWAYS & STREETS ''312 Highways & Streets 249,000 247,523 230,000 4316 street Lighting 1,600 1,580 1,600 SANFTATION «23 Solid Waste Collection 131,050 138,116 156,100 HEALTH 4414 Pest Control 1,500 4415-4419 Health Agency (Officer) WELFARE 4441-4442 Admin. & Direct Assist. 4444 Intergov. Welfare 4445-4449 Vendor Payments & Other CULTURE & RECREATION 4520-4529 pgrks & Recreatlon 4550-4559 Library
4583 Patriotic Purposes 4589 Historical/Cable CONSERVATION 4619 other Conservation 2005 Warrant Articles
PROPOSED ACTUAL PROPOSED ACCT PURPOSE OF APPROPRIATION Year 2004 Year 2004 Year 2005 DEBT SERVICE 4723 Interest on TAN 15,000 16,431 16,500 CAPITAL OUTLAY 4901 Land 160,000 162,295 4903 LCHIPRR Depot 65,000 65,737 4909 Improvements 10.000 8.000 SUBTOTAL $1,340,000 $1,327,024 $1,380,000
SPECIAL WARRANT ARTICLES
Article # 24 2005 Warrant Articles REVENUES
ESHMATED ACTUAL ESTIMATED ACCT SOURCE OF REVENUE REVENUE REVENUES REVENUES Year 2004 Year 2004 Year 2005 TAXES 3120 Land Use Change Tax $153,000 $687,250 $173,000 3185 Timber Tax 565 3190 Interest & Penalties 12,000 27,077 14,000 3187 Excavation Tax LICENSES, PERMITS & FEES 3210 Business Licenses/Permit 1,600 3220 Motor Vehicle Permit Fee 3230 Building Permits 3290 other Licenses, Permits FEDERAL GOVERNMENT 3311 FEMA GRANT 6,000 STATE GOVERNMENT 3351 Shared Revenues 3352 Meals & Rooms Tax 3353 Highway Block Grant 3356 State & Fed. Forest Land
3359 Other (incl. Railroad tax) CHARGES FOR SERVICES 3401-3406 Income from Depts. 23,000 MISCELLANEOUS REVENUES 3502 Interest on Investments 6,500 3503-3509 Qther 8,500 INTERFUND OP. FUND TRANSFERS IN 3913 From Capital Projects Fund TOTAL ESTIMATED REVENUE Town of East Kingston, New Hampshire
1. To choose all necessary Town Officers for the year ensuing. (TO BE VOTED ON BY BALLOT).
2. Are you in favor of the adoption of Amendment No. 1 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows (TO BE VOTED ON BY BALLOT):
AMEND Zoning Ordinance Article Vn - GENERAL PROVISIONS . Section D.7.e), by deleting the last portion of the sentence. The verbiage, as corrected, shall read:
e) No land shall be used for a junk yard, dump, motor vehicle and/or machinery junk yard, or for
the storage or deposit of abandoned or discarded materials, unless given approval aG special
exceptions by the Board of Adjustment, after notification of abutters and a public hearing -
Planning Board Comment : The ordinance fails to describe the special exceptions to be considered, and the State has regulatory provisions for junk yards.
3. Are you in favor of the adoption of Amendment No. 2 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows (TO BE VOTED ON BY BALLOT):
AMEND Zoning Ordnance ARTICLE Vm - USES PERMITTED by adding a new paragraph to read:
E. Places of worship are permitted in all zoning districts, but shall conform to all such ordinance
and regulation requirements which address issues of safety, health, nuisances, environmental
impacts, and the placement of structures on properties.
Planning Board Comment : As a land use, houses of worship are not addressed or defined in the
East Kingston ordinance. The Town cannot prohibit the free exercise of religion, although it can be regulated as any other land use.
4. Are you in favor of the adoption of Amendment No. 3 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows (TO BE VOTED ON BY BALLOT):
AMEND Zoning Ordinance ARTICLE Xn - ELDERLY HOUSING by deleting the sentence in
Paragraph B. General Standards : 3. which reads:
"The total number of elderly housing developments shall not exceed two per calendar year."
Planning Board Comment : The elderly housing development ordinance is an innovative land use, and the age discrimination intended by the ordinance is justified by the State of New Hampshire only if there are no growth control measures applied. The voted provision is invalid, and therefore unenforceable.
Insert 6 "
5. Are you in favor of the adoption of Amendment No. 4 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows (TO BE VOTED ON BY BALLOT):
AMEND ARTICLE X - FLOODPLAIN DEVELOPMENT by changing the first sentence in the ordinance second paragraph that begins with "The following regulations in this ordinance shall apply..." to read:
The following regulations in this ordinance shall apply to all lands designated as special flood hazard areas by the Federal Emergency Management Agency (FEMA) in its Flood Insurance Study
for the County of Rockingham, NH , dated May 17, 2005, or as amended, together with the associated Flood hisurance Rate Map Panels numbered 0383E, 0384E, 0395E, 0403E, 0413E, and
041 5E, dated May 17, 2005, or as amended, which are declared to be apart of this ordinance and are hereby incorporated by reference.
Planning Board Comment : The change refers to a specific study done by FEMA which is periodically updated. The provision "as amended" obviates the need to revise the ordinance flirther in order to remain current.
6. Are you in favor of the adoption of Amendment No. 5 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT)
AMEND ARTICLE Vn - GENERAL PROVISIONS by the following:
INSERT anew paragraph after paragraph D. to read:
"E. Pursuant to RSA 674:35, L, the Planning Board is authorized to require preliminary subdivision review. The subdivision regulations regarding the requirements ofsuch review are to be prepared and adopted by the Planning Board.
provision (Planning Board Comment : NH HB 761 of 2004 provides for this authority, and a similar may yet be seen in 2005 for site plan review.)
7. Are you in favor of the adoption of Amendment No. 6 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT)
AMEND ARTICLE Vn - GENERAL PROVISIONS by the following:
INSERT & new paragraph after paragraph D. to read:
"F. Pursuant to RSA 674:21, II, the Planning Board is authorized to require the employment of innovative land use controls where the East Kingston Master Plan supports them, and where standardsfor the use are adopted. Innovative land use controls the Planning Board is authorized to
effect by ordinance include, but are not limited to:
Insert 7 " "
• Timing incentives • Phased development
• Transfer ofdensity and development rights • Cluster development
• Environmental characteristics zoning
• Inclusionary zoning
• Accessory dwelling unit standards
• Impactfees.
(Planning Board comment- NH HB 761 of 2004 provides for this authority, and these particular innovative land use controls reflect the presently identified goals of the East Kingston Master Plan of preserving our rural, residential character, preserving the Town's natural areas, and managing growth to allow the Town to keep pace with demand on services.)
8. Are you in favor of the adoption of Amendment No. 7 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT)
AMEND ARTICLE XI - SINGLE FAMILY CLUSTER RESIDENTIAL DEVELOPMENT by the following:
DELETE paragraph D. which reads:
' 'D. Manufactured Housins.. Manufactured Housing may. he permitted in a cluster development in
any residential district provided such housing meets all other requirements of the East Kingston Zoning Ordinance.
- (Planning Board comment Manufactured housing is a permitted use in conventional residential lot settings, but this ARTICLE XI provision contradicts ARTICLE Vffl - USES PERMITTED, paragraph D., which prohibits developments traditionally known as "manufactured housing parks".)
9. Are you in favor of the adoption of Amendment No. 8 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT)
AMEND ARTICLE Xn - ELDERLY HOUSING by the following:
AMEND paragraph B. General Standards: 1 . to read:
" 1 . Elderly housing developments shall be permitted only in the Residential/Agricultural
zoning district. All elderly housing developments shall contain a minimum oi twenty
(20) acres and shall have at least fifty feet (50') of frontage on a public road."
- ( Planning Board comment The increased acreage requirement fi-om the original ten acres shall provide for better definition of open space, larger parcels of open space for environment protection,
and greater flexibility in the placement of structures in the remaining buildable areas.)
Insert 8 10. Are you in favor of the adoption of Amendment No. 9 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT)
AMEND Article XI - SINGLE FAMILY CLUSTER RESDENTIAL DEVELOPMENT by the following:
AMEND Paragraph G.l to read:
1. No dwelling unit or accessory structure shall be located closer than (50) 15 feet
from poorly drained soils and (75) 30 feet from very poorly drained soils. Septic
system leach field boundaries shall be located no closer than 5 feetfi-om poorly
drained soils and 75 feetfi-om very poorly drained soils. (Amended 3/05)
Planning Board comment : This ordinance presently conflicts with Article VI - WETLANDS
CONSERVATION DISTRICT provisions, and does not address setbacks of septic systems from wetlands.
11. Are you in favor of the adoption of Amendment No. 10 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT)
AMEND Article XI - SINGLE FAMILY CLUSTER RESIDENTIAL DEVELOPMENT by the following:
AMEND Paragraph E. Minimum Tract Size . 2. to read:
K. Frontage is required on an existing Town approved road or a State highway. For the purpose of
this ordinance, a Town road shall be defined as a road that has been accepted by the local
legislative body at the annual Town Meeting. No housing units or other structures are to be
built on land encompassed by the development within 200 feet ofany development entrance as measuredfrom the originally existing public or private road. The landprecludedfrom any
construction by virtue of this provision may be included, assuming it is otherwise eligible, in the development calculations for the required common land/open space. Two planning goals are
thereby satisfied, i.e. 1) higher residential density offset by using common land/open space, and
2) privacy enhanced and traffic noise pollution abated in the neighborhoodfi-om adjacent highways. (Amended 3/05)
Planning Board comment : Increasing the frontage setback from 100 to 200 feet is explicitly attributed to planning goals focused on environmental factors.
12. Are you in favor of the adoption of Amendment No. 11 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as foUows: (TO BE VOTED ON BY BALLOT)
AMEND Article XI - SINGLE FAMILY CLUSTER RESIDENTIAL DEVELOPMENT by the following:
Insert 9 AMEND Paragraph K. Landscape Buffer , to read:
L. Landscape Buffer . A cluster development shall have a one hundred foot landscaped buffer
around its entire perimeter to provide an adequate division of transition from abutting land uses
and existing town roads. This landscaped buffer, which shall include the frontage setbackfrom a development entrance, may consist in whole or in part ofexisting natural growth. The
Planning Board shall determine whether the t}>pe oflandscaping proposed is acceptable in light oflocal geographic and topographicfeatures. (Amended 3/05)
Planning Board comment : Preservation of natural vegetative environments, enhanced privacy, and noise abatement for residents are planning goals.
13. Are you in favor of the adoption of Amendment No. 12 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT)
AMEND Article XI -SINGLE FAMILY CLUSTER RESmENTIAL DEVELOPMENT by the following:
AMEND Paragraph L. Parking , to read:
L. Parking . Provisionsfor parking shall allowfor not less than two (2) spaces per single dwelling
unit, each at least 9feet wide and 20feet long exclusive of traffic and manoeuvring space. Access driveway design and proposed parking locations shall be subject to Board approval.
(Amended 3/05)
Planning Board comment : The ordinance presently requires parking areas be paved, leaving no discretion for more creative, attractive, and environmentally sound solutions. The Elderly Housing
ordinance defers to the regulations regarding road design and construction for such specifics,
allowing greater leeway for effective planning.
14. Are you in favor of the adoption of Amendment No. 13 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT)
AMEND Article XI - SINGLE FAMILY CLUSTER RESIDENTIAL DEVELOPMENT by the following:
AMEND Paragraph 0. Use of Common Land , to read:
0. Use of Common Land . Such common land shall be restricted to conservation and passive, non-
, rear, sides, considered part the common motorized, recreational use. Setbacks , front and are of
land, and no use is permitted that would disturb the natural vegetation within these areas (see
paragraph H.3. Restrictions , above). These restrictions of the use of the common land (including
the landscaped buffered area), shall be stated in the covenants running with the land. (Amended
3/90, 3/05)
Insert 10 Planning Board comment : A greater awareness today of the need to conserve and protect open space compliments the very intent of this ordinance. Presently the ordinance allows uses such as tot lots, parks, swimming pools, tennis courts, playgrounds, playfields and golf courses in the common land, which subverts the original intent to preserve the natural environment of open space.
15. Are you in favor of the adoption of Amendment No. 14 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT)
AMEND Article Xn - ELDERLY HOUSING by the following:
AMEND Paragraph B. General Standards . 1 5. to read:
15. The perimeter of all such elderly housing developments shall be treated with a
landscaped buffer zone of a minimum of one hundredfeet (100 ') which may consist in
whole or in part of existing natural growth. The Planning Board shall determine
whether the type oflandscaping proposed is acceptable in light of local geographic and topographicfeatures. (Amended 3/05)
Planning Board comment : The increased minimum acreage for an elderly housing development provides the opportunity to enhance the planning goals of preserving environmental integrity, privacy, and noise abatement.
16. Are you in favor of the adoption of Amendment No. 15 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT)
AMEND Article XE - ELDERLY HOUSING by the following:
AMEND Paragraph C. Common Land/Open Space . Subparagraph entitled "Use of Common Land" to read:
Use of Common Land. Such common land shall be restricted to conservation and passive, non-
motorized, , rear, part the common recreational use. Setbacks , front and sides, are considered of land, and no use is permitted that would disturb the natural vegetation within these areas. These restrictions of the use of the common land (including the landscaped buffered area), shall be stated in the covenants running with the land. (Amended 3/05)
Planning Board comnient : A greater awareness today of the need to conserve and protect open space compliments the very intent of this ordinance. Presently the ordinance allows uses such as parks, swimming pools, tennis courts, and golf courses in the common land which subverts the original intent to preserve the natural environment of open space.
17. Are you in favor of the adoption of Amendment No. 16 as proposed by the Planning Board for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT)
AMEND Article Vffl - USES PERMITTED by the following:
Insert 11 .
AMEND by ADDING a new para^ap
F. Accessory Dwelling Units . (Adopted 3/05) Colloquially described as "mother-in-law
apartments", accessory dwelling units can help maintain the integrity of family groups, and
provide relief from pressures for affordable housing. Such a second dwelling unit, attached to,
and integral with, a dwelUng structure, is distinguished from duplex dweUings in East Kingston by provisions which include ownership, occupancy, construction, living area configuration, and
lot acreage requirements.
Accessory dwelling units shall be permitted in East Kingston by SPECIAL EXCEPTION which, if granted, shall be recorded in the Rockingham County Registry of Deeds. An
accessory dwelling unit is permitted on any approved building lot, other than lots which are a
part of elderiy housing unit developments or single family cluster residential developments,
provided the East Kingston Zoning Board of Adjustment (hereinafter 'ZBA") is satisfied the
following conditions are met:
1 Ovroership . The owner of the property shall occupy one of the units as a primary resident,
and be owner/landlord of the secondary, accessory dwelling unit (special exception
condition). These ovmership and residency provisions shall not change in the event the
property is sold. Without limiting any other restriction herein, any kind of condominium
ownership arrangement for the accessory dwelling unit and/or the principal residence is prohibited.
2. Living Area Configuration . Total living area floor space for an accessory dwelling unit shall
not exceed 500 square feet, and shall consist of not more than one (1) bedroom, one (I)
kitchen/living area, and one (1) bathroom/water closet. The accessory dwelling unit shall be clearly secondary to the principal residence, (special exception condition).
3. Construction . Only one accessory dwelling unit is permitted per residential lot, and it must
be built within or attached to the principal dwelling to preserve the appearance of a single-
family dwelling. An outside entry way to the accessory dwelling unit shall not be placed on
the front/sfreet-side of the principal residence, and interior passage through the dwellings'
common wall(s) shall provide for safe egress, (special exception condition).
4. Manufacttired Housing . The addition of an accessory dwelling unit to a manufactured
housing dwelling is prohibited. The use of a manufactured housing dwelling as an accessory
dwelling unit attached to a conventional principal residence is prohibited.
5. Occupancy . All occupants ofan accessory dwelling unit shall be members of one family,
and in no case shall more than one family reside in it. The owner shall provide
documentation for the Board of Selectmen to establish that all tenants, and any change of
tenants, conform to this requirement. Dormitory-style facilities are expressly prohibited, whether seasonal or otherwise.
Insert 12 6. Parking . Off-street parking shall be available for a minimum of two automobiles for the
principal residence and two automobiles for its accessory dwelling unit. Room for vehicle
ingress, egress, and turn-around on site shall be provided. A new curb cut for the accessory
dwelling unit is prohibited, (special exception condition).
7. Septic facilities and water . An accessory dwelhng unit shall conform to all applicable
structural, water and sanitary standards for residential structures. Prior to a dwelling
renovation or accessory dwelling unit construction, the owner shall provide evidence to the
East Kingston Building Inspector that septic facilities are adequate for two families, and
satisfy Town and State standards. If deemed necessary by the Town officials, such evidence
shall be in the form of certification by a State of New Hampshire licensed septic system
designer. The owner shall also provide evidence that there is adequate potable water
according to State standards.
8. Certificate of Occupancy. When renovation or construction is complete, or an accessory
dwelling unit is ready for occupation, the owner shall request a Certificate of Occupancy
firom the Building Inspector. Occupancy of the accessory dwelling unit (or the primary
residence if the entire dwelling is new construction) is prohibited until a Certificate of
Occupancy is obtained.
9. Pre-existing conditions . Any pre-existing accessory dwelling unit in a non-complying
residence (i.e. in existence before March 8, 2005) must be shown to conform to the
requirements of this ordinance within six months of its passage, and the owner obtain a
Certificate of Occupancy, (special exception condition).
Planning Board comment :
1- RSA 674:33 describes the Zoning Board of Adjustment authority to grant special exceptions to
applicants where certain conditions are satisfied. Given that an accessory dwelling unit contradicts the requirements of Article IX - LOT AREA AND YARD REQUIREMENTS
paragraphs D. and G., this amendment describes the conditions which must be met for the ZBA
to grant a special exception.
2- Elderly housing and cluster developments are exempted fi^om this proposed amendment as a
consquence of the Board's concerns regarding population densities, impact on locaUzed
environments, water and septic system limitations.
3- The prohibitions regarding manufactured housing takes into account the Article U - DEFINrnONS description of such a dwelling. A manufactured housing unit could be as small
as 320 square feet, and an ADU of 500 square feet would render the principal residence to be secondary. Such an arrangement would conflict with Article IX - LOT AREA AND YARD REQUIREMENTS Paragraph E.
4- The ADU occupancy requirement stating tenants be of one family does not narrowly define who
constitutes a family group. The Board understood that tenants could be in-laws, some other
familial relationship, a married couple, or student, not necessarily connected to the owner/landlord.
Insert 13 18. Are you in favor of the adoption of Amendment No. 17 as proposed by the citizens petition of Robert Moore and 34 other registered voters of the Town of East Kingston for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT).
We the undersigned registered voters and citizens in the Town of East Kingston hereby petition an amendment of Article Xn, B.3 of the East Kingston zoning ordinance, pursuant to RSA 675:4. We petition that the amendments read as follows, with language to be added shown in bold, and language to be deleted shown in brackets:
Amendment to Article XII, B.2
The total number of elderly housing units shall not exceed [fifty] twenty-five percent of the total number of standard residential dwelling units existing in the Town of East Kingston.
(Planning Board comment - The Planning Board does NOT recommend approval of this article.
Such a reduction would result in forcing development toward conventional, more expensive, and less innovative, forms of growth.)
19. Are you in favor of the adoption of Amendment No. 18 as proposed by the citizens petition of Robert Moore and 66 other registered voters of the Town of East Kingston for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT).
We, the residents of East Kingston, have witnessed a rapid increase in residential growth over the past 3 years. We feel the rapid increase in housing is producing a negative impact on the rural character of the town and is contributing to an increase in traffic flow patterns. We recommend that the town return to a sensible rate of growth. We feel this can be accomphshed by repealing Article
XU (elderly housing ordinance adopted 3/00). We feel the number of these units ab-eady standing and those approved to be built has reached saturation. Approval of future elderly housing developments will place additional pressure on the town's natural resources and will limit the town's ability to serve the needs of its residents. The undersigned are in favor of repealing Article xn (elderly housing ordinance adopted 3/00).
(Planning Board Comment - The Planning Board does NOT recommend approval of this article.
Were we to repeal this ordinance we would deny ourselves a tool for planning, deny ourselves a realistic means to reduce the pressure on our school systems and the associated taxes, and we lose what has proven to be a useful relief valve froingrowth control measures.)
20. Are you in favor of the adoption of Amendment No. 19 as proposed by the citizens petition of Robert Moore and 32 other registered voters of the Town of East Kingston for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT).
We the undersigned registered voters and citizens in the Town of East Kingston hereby petition an amendment of Article VI, E.3 of the East Kingston zoning ordinance, pursuant to RSA 675:4. We petition that the amendment read as follows, with language to be added shown in bold, and language to be deleted shown in brackets:
Septic system leach field boundaries shall be located no closer than 75 feet [from] to very poorly drained soils, or 50 feet from poorly drained soils. Buildings, roads, driveways, [etc.] and other
Insert 14 forms of development shall be located no[t] closer than [30 feet] 75 feet to very poorly drained soil and no closer than [15 feet] 50 feet to poorly drained soil, with the exception of driveway or road crossings necessary to access the buildable land.
(Planning Board comment - The Planning Board does NOT recommend approval of this article.
See warrant article #10. The New Hampshire Wetlands Bureau has determined that our present structure setbacks from wetlands of 15 feet and 30 feet are scientifically sound. There is no scientific data to support this petitioned article, and the setbacks for leach fields must be considered arbitrary.)
21. Are you in favor of the adoption of Amendment No. 20 as proposed by the citizens petition of Robert Moore and 33 other registered voters of the Town of East Kingston for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT).
We the undersigned registered voters and citizens in the Town of East Kingston hereby petition an amendment of Article XU of the East Kingston zoning ordinance, pursuant to RSA 675:4. We petition that the amendment read as follows, with language to be added shown in bold and inserted as a new section B.15 of Article XII:
All common wells within the elderly housing development shall in no instance have a protective radius of less than 125 feet, and when applicable, state requirements for a greater radius shall apply. In no instance, shall any sewage system, road, parking area, or dwelling unit be allowed within the protective well radius of any common well. Private wells shall not have any roads, parking or septic systems within a 75 foot radius. Whenever possible, the well(s) shall be located on an up-gradient from any sewage system, structure, roadway, driveway, parking area, or walkway, and any potentially harmful run-off shall be directed away from the protective radius.
(Planning Board comment - The Plaiming Board does NOT recommend approval of this article.
The State already has very specific requirements, which address this petition's question. The
State's requirements are scientifically supportable, whereas this petition's are not, and the language
used regarding other caveats is too vague, and therefore potentially unenforceable.)
Administrative Note: "We petition that the amendment read as follows, with language to be added
shown in bold and inserted as a new section B.15 of Article XII:" should have read: "We petition
tliat the amendment read as follows, with language to be added shown in bold and inserted as a new
section B.18 of Article XII:"
22. Are you in favor of the adoption of Amendment No. 21 as proposed by the citizens petition of Robert Moore and 33 other registered voters of the Town of East Kingston for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT).
We the undersigned registered voters and citizens in the Town of East Kingston hereby petition an amendment of Article XI, K and Article XII, B.12 of the East Kingston zoning ordinance, pursuant to RSA 675:4. We petition that the amendments read as follows, with language to be added shown
in bold, and language to be added shown in bold, and language to be deleted shown in brackets:
Amendment to Article XI, K
Insert 15 A cluster development shall have a one hundred foot (100') landscaped buffer around its entire perimeter, which shall, to the greatest degree possible, consist of existing natural growth, to provide an adequate division of transition from abutting land uses and existing town roads. This landscaped buffer shall be required whether or not the abutting properties, including those separated by roads [across the street], are developed or undeveloped. The Planning Board shall determine whether the type of landscaping proposed is acceptable. Where the abutting property is occupied, the required landscaped buffer must create a dense visual barrier to the satisfaction of the Planning Board.
Amendment to Article XII. B. 12
The perimeter of all such elderly housing developments shall be treated with a landscaped buffer zone of a minimum of [twenty-five feet (25')] one-hundred feet (100') around its entire perimeter which shall, to the greatest degree possible, consist of [may consist in whole or in part of] existing natural growth. This landscaped buffer shall be required whether or not the abutting properties, including those separated by roads, are developed or undeveloped. The
Planning Board shall determine whether the type of landscaping proposed is acceptable.
Where abutting property is occupied, the required landscaped buffer must create a dense visual barrier to the satisfaction of the Planning Board.
(Planning Board comment - The Planning Board does NOT recommend approval of this article.
See warrant article #12. This petitioned article also includes language, which fails to describe standards to be used, and that omission could render the provision unenforceable.) Administrative
Note: "We the undersigned registered voters and citizens in the Town of East Kingston hereby petition an amendment of Article XI, K and Article Xn, B.12 of the East Kingston zoning ordinance, pursuant to RSA 675:4:" should have read: "We the undersigned registered voters and citizens in the Town of East Kingston hereby petition an amendment of Article XI, K and Article xn, B.15 of the East Kingston zoning ordinance, pursuant to RSA 675:4:"
23. Are you in favor of the adoption of Amendment No. 22 as proposed by the citizens petition of Richard Lee and 27 other registered voters of the Town of East Kingston for the Town of East Kingston Zoning Ordinance as follows: (TO BE VOTED ON BY BALLOT).
To see if the Town will vote to amend Article Xn, B (1 1) and G (3) to require at least one permanent resident of all elderly housing dwelling units to be at least 55 years of age. This section currently requires all permanent residents to be at least 55 years of age.
(Planning Board comment - The Planning Board does NOT recommend approval of this article.
This petition clearly contradicts the spirit and intent of the ordinance, and subverts the purpose for which it was originally designed. This petition would not impact those elderly housing developments aheady approved by the Planning Board. The 153 elderly housing units presently approved must still conform to their previously approved plans, restrictions, requirements and covenants. The effect of this proposal would be to impact future developments, rather than presently existing ones.)
24. To see if the Town will vote to raise and appropriate the sum of one million three hundred twenty five thousand dollars ($1,325,000), for the construction of a new public library on Town owned property located at 47 Maplevale Road, known as Map, Block, Lot #09-07-13,
Insert 16 and the costs and expenses reasonably related thereto, and to authorize the Board of
Selectmen to act on behalf of the Town in connection with the project and to further authorize the withdrawal of eighty five thousand dollars ($85,000) from the existing Library Capital Reserve Fund established at the 1997 Town Meeting, for said purpose, and to further authorize the issuance of not more than one million, two hundred forty thousand dollars
($1,240,000) of bonds and/or notes in accordance with the provisions of the Municipal Finance
Act (NH RSA Chapter 33), and to also authorize the Board of Selectmen to issue, negotiate,
and regulate such bonds and/or notes and to determine the rates of interest thereon, as shall be in the best interest of the Town. TO BE VOTED ON BY BALLOT - 2/3 VOTE REQUIRED (The Selectmen recommend
approval of this article: 2-1 Board vote.)
25. To see if the Town will vote to raise and appropriate the sum of Nine Hundred Ninety Seven Thousand Dollars ($997,000) for the purpose of building a new police station on land to be donated to the town located at 3 Bowley Road, known as Map, Block, Lot #11-02-39, when subdivided, approved and recorded with the Rockingham County Registry of Deeds, and the costs and expenses reasonably related thereto; such sum to be raised by the issuance of serial bonds or notes not to exceed Nine Hundred Ninety Seven Thousand Dollars ($997,000) under
and in compliance with the provisions of the Municipal Finance Act (NH RSA Chapter 33),
and to authorize the Board of Selectmen to issue, negotiate, sell and deliver such bonds or notes and to determine the rate of interest thereon, and the maturity and other terms thereof, and to take such other actions as may be necessary to effect the issuance, negotiation, sale and delivery of such bonds or notes as shall be in the best interest of the Town. TO BE VOTED ON BY BALLOT - 2/3 VOTE REQUIRED (The Selectmen recommend approval of this article: 2-1 Board vote.)
26. To see if the Town will vote to raise and appropriate the sum of one million three hundred eighty thousand dollars ($1,380,000) less estimated revenues to defray Town charges for the ensuing year.
MAJORITY VOTE REQUIRED (The Selectmen recommend approval of this article: 3-0 Board vote.)
27. To see if the Town will vote to raise and appropriate the sum of one hundred thousand dollars ($100,000) to be added to the existing Library Capital Reserve Fund established at the 1997 Town Meeting.
MAJORITY VOTE REQUIRED (The Selectmen recommend approval of this article: 3-0 Board vote.)
28. To see if the Town will vote to raise and appropriate the sum of sixty thousand dollars
($60,000) to be added to the existing Fire Apparatus Capital Reserve Fund established at the 1999 Town Meeting. MAJORITY VOTE REQUIRED (The Selectmen recommend approval of this article: 3-0 Board vote.)
29. To see if the Town will vote to authorize the withdrawal of one hundred thirty thousand dollars ($130,000) from the existing Fire Apparatus Capital Reserve Fund established at the 1999 Town Meeting for the purpose of purchasing a 2005 ambulance for the East Kingston Fire Department
Insert 17 MAJORITY VOTE REQUIRED (The Selectmen recommend approval of this article: 3-0 Board vote.)
30. To see if the Town will vote to raise and appropriate the sum of twenty thousand dollars ($20,000) to be added to the existing Revaluation Capital Reserve Fund established at the 1993 Town Meeting for the purpose of the next revaluation of the Town.
MAJORITY VOTE REQUIRED (The Selectmen recommend approval of this article: 3-0 Board vote.)
31. To see if the Town will vote to establish a Capital Reserve Fund under the provision of RSA 35:1 for the purpose of erecting a Highway Department Salt Shed on town owned land to be determined, and to raise and appropriate the sum of five thousand dollars ($5,000) to be placed in this fund. MAJORITY VOTE REQUIRED (The Selectmen recommend approval of this article: 3-0 Board vote.)
32. To see if the Town will vote to enter into a three year lease/purchase agreement with an
escape clause and to raise and appropriate the sum of eight thousand dollars ($8,000) for the first year installment for a fully equipped police vehicle for the Police Department
MAJORITY VOTE REQUIRED (The Selectmen recommend approval of this article: 3-0 Board
vote.)
33. To see if the Town will vote to raise and appropriate three hundred fifty dollars ($350) per year to pay the Bookkeeper of the Trust Funds to cover the management of the Cooperative School District Capital Reserve Funds, in addition to the $350 per year (includes no fees or expenses) paid to the Bookkeeper of the Trust Funds for the management of the Town's Trust Funds, as approved at Town Meeting 2004 in accordance with the 2004 recommendation of the Salary Review Committee.
MAJORITY VOTE REQUIRED (The Selectmen recommend approval of this article: 3-0 Board vote.)
34. To see if the Town will authorize the Fire Department to go to the aid or receive aid of
another town, city, or village within or without the state, for the purpose of extinguishing a
fire, rendering other emergency assistance, and to execute a mutual aid agreement with fire departments of other municipalities, or perform any detail as requested, pursuant to NH RSA 154:24-30.
MAJORITY VOTE REQUIRED (The Selectmen recommend approval of this article: 3-0 Bo.ard
vote.)
35. To transact any other business that may legally come before this meeting. MAJORITY VOTE REQUIRED.
Insert 18 Given under our hands and seal, this 2- day of February, in the year of our Lord Two Thousand Five.
A true copy of Warrant - Attest:
Matthew B. Dworman
.^V"V^<^Avvo,-^
Ronald F. Morales
Town of East Kingston Board of Selectmen
Insert 19 NOTES
Insert 20 2004 East Kingston Town Report - Animal Control Officer
ANIMAL CONTROL OFFICER
Dogs reported lost 10 Feral cats euthanized 1
Dogs picked up 8 Wildlife complaints 5
Dogs reported found 1 Wildlife euthanized 4
Stray dogs placed 11 Wildlife buried 4
Dogs returned to owners 7 Loose horses complaints investigated 5 Dog attacks on livestock 2 Loose poultry reported Dog trespassing complaints 11 investigated 5 Barking dog complaints 3 Loose cows and sheep Dog bites reported 11 reported 2
Cats reported lost 8 Lost ferret reported 1
Dead Cats buried 2 Black bear sighting
Feral cats picked up 2 reported 1
This past year I assisted our Fire Department in their heroic rescue of a dog that
had fallen through thin ice on the Powwow River. Please remember to keep your
dogs off the ice when it is melting. Every year at least one is lost.
We will plan to have another rabies clinic this April.
Respectfully, Bob Marston, DVM, Animal Control Officer
79 2004 East Kingston Town Report - Building Inspector
BUILDING INSPECTOR
Building in East Kingston did not seem to slow down this year even with talks of economic slowdown throughout the country. If you have traveled down Maplevale
Road you could not have helped but notice the project nearing its completion. The final Occupancy Certificate should be issued, if on schedule, by April 2005. Country
Hills has picked up the pace a bit and the newest 55 and over development broke ground this fall, off Greystone. Single family house permits came within one of the
maximum for the year. There is also no way to go tiirough the center of town and
miss the final touches on and the opening of Carmen's Diner.
This year the town implemented the International Code Council, Residential Code
2003. The code was voted in at last year's Town Meeting and put us one step
ahead of the state which uses an older edition. State officials were a valuable asset
to the inspection team during the past year. They were used for situations
concerning electrical, environmental and energy. Another change that recently
went into effect is the requirement to submit an energy survey to the state, prior to obtaining a building permit for renovations or new construction with heated areas.
The turn around is quick and the intent is energy conservation. This may seem like another control mechanism but energy conservation translates directly to fuel conservation and expenses and protection of resources and the environment for generations to come.
The final subject to close the year is my stepping down to the Deputy Inspector
position and Raymond Donald taking over as the Inspector. I plan to stay on in the Deputy position as a backup to help out when needed.
Numbers to reflect some of the activity in town for 2004 are: 13 Permits for new single family homes 6 Occupancy Certificates issued 30 Permits for Maplevale Farms and Woods 53 Occupancy Certificates issued
10 Permits for Country Hills 5 Occupancy Certificates issued
36 of the Occupancy Certificates for Maplevale Farms and Woods were from
permits issued in 2003 and finished ia,2004.
Single family homes now stand at 722 the total with the 55 and over bringing it to
780.
Respectfully,
Kory Skalecki, Deputy Building Inspector
80 2004 East Kingston Town Report - Code Enforcement Officer and Conservation Commission
CODE ENFORCEMENT OFFICER
The job of code enforcement sometimes blends in with the duties of the Building Inspector. Some of the projects for code enforcement this year were propagated from the Annual Selectmen's Town Tour. Environmental concerns came to the surface this year with requests for failed or non approved septic systems investigations and water run-off in new building areas. This year, like with building codes, I have opted to solicit rulings and assistance from other town bodies and the state to ensure compliance from all levels. Both highway and environmental agencies have been more than willing to make clarifications. Our town is fortunate to have a dedicated group of people working from the Selectmen's Office whether on a paid or volunteer status and all Residents should feel free to call with any questions or concerns.
Respectfully, Kory Skalecki, Code Enforcement Officer
CONSERVATION COMMISSION
DREDGE AND FILL APPLICATIONS: This past year we processed four applications for work in wetlands; one to remove an old buried telephone cable, one for work on the natural gas pipeline, one for rebuilding and widening of the bridge on Route 108 over the Powwow River, and one for a timber harvest.
TOWN LANDS: The Commission continues to monitor the three parcels of Town-owned land that are part of the American Tree Farm System, and may be
scheduling a timber harvest in the future. Changes in the guidelines for certifying Tree Farms have delayed the re-certification process, but we hope to have this done
in early 2005.
ADOPT-A-HIGHWAY: The Commission continues to participate in the NHDOT .
Adopt-A-Hlghway program, cleaning up litter along Route 108 from Route 107 to
the Newton town line four times during the summer months.
WATER QUALITY MONITORING: We continue to participate in the NH DES Volunteer Lakes Assessment Program (VLAP) by taking water samples on Powwow Pond four times during the summer recreation season. There have been no
indications tiius far, after six years of monitoring, of any serious problems with water quality on the Powwow.
81 2004 East Kingston Town Report - Conservation Commission
CONSERVATION EASEMENTS: We continue to pursue various means to acquire conservation easements on parcels of land that we feel need to be protected from development, to retain the open-space character of the Town. We have been awarded grants under the USDA Farm and Ranchlands Protection Program for matching funds to acquire easements on the Dan Bodwell, and O'Shea properties.
There are several other projects currently under way dealing with other parcels in Town. In conjunction with the Town of Kingston, we completed a project on the Kemp property of Willow Road, which was funded through the Conservation Fund at
no additional cost to the taxpayers. The easement is held by the Rockingham
County Conservation District, with the Town of East Kingston holding an executory
(back-up) interest on that part of the property in town. We also plan to use Con- servation Fund money to cover the match on the two FRPP projects, to avoid touch-
ing the bond at this point in time.
NATURAL RESOURCES OUTREACH COALITION (NROC); This past year, the
Town was selected by the NROC to participate in a study to determine how to deal
with growth in the town. NROC is a group of ten organizations and agencies in Southeastern New Hampshire that assist towns to determine the current status of
their natural resources, the potential impact of growth on those resources and
develop techniques for protecting economic vitality, community character, and
environmental quality. As a part of this project, the Commission contracted with the UNH Department of Natural Resources to have a group of five senior students update a portion of the natural resources inventory and assess the impact of recent
growth on adjacent resources. The report by the students is available for review at
the Commission office or in the Town Library. The Planning Board and other
citizens are also involved in other aspects of the NROC program, which will continue into 2005.
CONSERVATION CAMP: This past year, the Commission sponsored three East
Kingston students, Nathan Ward, Tyler Miller, and Samuel Berridge, at the Barry
Conservation Camp in Berlin, NH. The Camp is sponsored by the NH 4-H Camps, in cooperation with the NH Fish and Game Department. Reports from the students
indicated they had a good time, learned a lot, and would recommend the camp to
their friends. Tuition for the camp is provided from the Conservation Fund.
OTHER ACnvmES:
• Reviewed plans, and provided input to the Planning Board, regarding proposed development projects on Routes 107, 108 and Greystone Road.
• Participated in the 4th Annual Alewife Festival in Exeter, sponsored by the Exeter River Local Advisory Committee.
82 2004 East Kingston Town Report - Conservation Commission
• Co-hosted a Vernal Pool workshop sponsored by ERLAC on the Bott property on South Road.
• Met with local residents to explain the process for placing conservation
easements on their property, in addition to the efforts described above.
• Presented an informational display at Town Meeting.
• Attended meetings/seminars/workshops sponsored by the NH Association
of Conservation Commissions, Rockingham County Conservation District, Rockingham Planning Commission, UNH Cooperative Extension, NH Department of Environmental Services, and the NH Estuaries Project.
As always, members of the Commission are available to answer your questions
regarding the management of the natural resources in the Town; and encourage you to make use of our town lands, in particular the Railroad and Welch Lots with their nature trails.
Respectfully,
Lawrence K. Smith
83 2004 East Kingston Town Report - Emergency Management
EMERGENCY MANAGEMENT
As this year winds to a close I'd just like to pause to remember a wonderful person and former co-worker who was taken from us long before her time, Amanda (Rossi)
Gallant. Amanda had served as the Emergency Management Director and in the process made many friends with her upbeat attitude and generous heart. She will truly be missed and our thoughts are with her family and friends.
During 2004, as mandated by the Federal Government, the Office of Emergency Management, along with other Town public safety agencies participated once again in the biennial Radiological Emergency Response Plan exercises. The Town participated in two Combined Functional Drills and one Graded Exercise where an evaluator from the Federal Emergency Management Agency oversaw the activities and graded our Town's performance. These activities tested our knowledge of emergency procedures in the event of a problem at Seabrook Station. This is quite an involved process and I am pleased to report that our Town performed flawlessly.
This is in no small part due to our dedicated volunteers. Police and Fire Department members, and Selectmen, who take the time to come to these exercises, spend a
And make it a point to take their roles seriously. I have also heard unofficially that the FEMA evaluators fight amongst themselves over who gets to evaluate East
Kingston due to the gourmet luncheons we provide! I have no doubt that in a real emergency these people would perform their best to protect the Town and its residents. Our next drills and graded exercise will be held in 2006.
During the coming year my goal is to complete an Emergency Operations Plan and an All Hazards Mitigation Plan, which are documents required by the State of New
Hampshire that detail a communities' response to emergency situations. These documents are prerequisites to have completed in order to receive any grant money from the US Office of Homeland Security. Hopefully the Town will be able to re- ceive grant monies to assist the Police and Fire budgets, as well as provide training to emergency responders. I also hope to modernize and computerize the layout of the Emergency Operations Center at the municipal complex, making things more
user friendly.
If any resident would like to volunteer jA/ith the Office of Emergency Management,
your help would be most welcome and beneficial. We are willing to provide all the
training you will need. Feel fr6e to contact either myself at 702-0821, or the
Selectmen's Office, 642-8406.
Thank you and have a safe 2005!
Respectfully, Mark Cook, Deputy Emergency Management Coordinator
84 2004 East Kingstpn Town Report - Exeter River Local Advisory Committee
EXETER RIVER LOCAL ADVISORY COMMITTEE (ERLAC)
The Exeter River Local Advisory Committee (ERLAC) celebrated its 8th year of stewardship of the river and watershed in 2004. Without a doubt, the highlight of the year was the 4th Annual Exeter River Alewife Festival held June 5th along
Swasey Parkway in downtown Exeter. Approximately 800 people strolled along the
Parkway to talk with dozens of organizations and individuals interested in protecting natural resources in the region. The second annual canoe and kayak race was held and fifty paddlers raced along a course set on the tidal Squamscott River. Plans are underway for the 5th Festival and another canoe and kayak race to be held June 4, 2005 along Swasey Parkway.
In addition to organizing the Festival, ERLAC held the fifth annual vernal pool workshop in East Kingston. Once again, ERLAC representative Patrick Seekamp of
Brentwood and his brother Michael led this hands-on workshop designed for families. Children and adults waded into pools scattered throughout the forest to identify salamanders, turtles and clusters of frog eggs. Development of forestland threatens vernal pools in every watershed community.
ERLAC is grateful to members Camilla Lockwood of Chester and Elisabeth Sanders of Danville for working on the reprint of the classic history of the Exeter-Squamscott River, Exeter-Squamscott, River of Many Uses. Written by Exeter native Olive
Tardiff almost twenty years ago, ERLAC has updated this wonderful book with additional historical photographs, and a new introduction and afterword. Please contact ERLAC at 778-0885 to purchase a copy.
Protection of water quantity and quality are the primary topics of discussion at monthly ERLAC meetings. With support from the NH Estuaries Project, the NH Coastal Program and the NH Department of Environmental Services, ERU\C representatives and staff from the Rockingham Planning Commission continue to
work with Planning Boards and Conservation Commissions in the watershed to recommend strengthening land use regulations to protect shoreline and uplands.
For 2005, ERLAC will partner with Conservation Commissions and Planning Boards
in ten watershed communities to provide education and outreach programs
highlighting protection of water quality and quantity, wildlife habitat, and scenic and
recreational resources in the watershed.
ERLAC meets the fourth Tuesday of each month at 7:00 p.m. in the Conference
Room at the Rockingham County Nursing Home in Brentwood. Representatives are
needed from your community. Please call the Rockingham Planning Commission a; 778-0885 for more information.
Respectfully,
Lawrence K. Smith and Richard S. Urwick, East Kingston Representatives to ERLAC
85 2004 East Kingston Town Report - Fire Department
EAST KINGSTON FIRE DEPARTMENT
I would like to take this opportunity to thank all the Fire Department members and their families for their outstanding work, support and dedication throughout the year. We are a great team and we are very fortunate to have all of you.
Beginning mid year Rob Carter was promoted to Assistant Chief and Carl Richter was promoted to Deputy Chief. Their knowledge and continued hard work is a great asset to this department.
In June, we assisted the Police Department with ambulance coverage of their annual 5K Road race. Mark Durkee, Ed Decatur, Julie Urwick and Roland Estabrook donated their time for this event. This summer the library invited us to participate in their summer reading program. The theme of the program was "Be a Hero". Scott and Julie Urwick and Austin Carter graciously took time out of their busy schedule to participate in this wonderful program. In October Scott and Julie as well as Ed
Decatur presented a fantastic program at the elementary school for Fire Prevention
week. Also, in the fall Carl Richter and Scott Urwick were participants In Pajama Story night at the elementary school. These are just a few of the extras that our
members do throughout the year in addition to their Firefighter/EMT duties.
The Fire Association has continued working very closely with the department this year. As many of you have noticed, the size of the Fire Station has grown. Two additional bays have been added to the rear of the building. Any of you who
stopped by during the open house this fall got to see what tight quarters we have.
The Fire Association has covered all cost for this addition, with no impact to the taxpayers. We thank the association for their continued support and many thanks
to all of you that donate to the Fire Association. Please continue to send your
donations to the Fire Association so that we can watch the donation thermometer go up!
In April Engine 2 was sent out and brought up to current state and NFPA
regulation. It is scheduled to be repainted this year. This is also the year the
ambulance is scheduled to be replaced. The ambulance replacement committee
has worked hard, met frequently, done a lot of research and have many bids
coming in. We are grateful that the money for the new ambulance has already been raised through the yearly contributions appropriated at Town Meeting, to the
Fire Apparatus Capital Reserve Fund. Once again, we will be able to replace a piece of equipment without taking out a loan or paying any interest. We thank the voters of the town for appropriating this yearly request. We are including a copy of our
vehicle replacement schedule with this report for your review.
As our town continues to grow, our members are hard at work with continuing
education and training so that we are up to date on state and local rules and regulations. In the past our town was small enough that we did not mind getting
86 2004 East Kingston Town Report - Fire Department
fire department business related calls to our homes. Due to the growth of the town and the volume of calls coming in to our homes we can no longer do this. ALL fire department business calls need to go to 642-3141. We will strive to return your call within forty-eight hours. As always in an emergency call 911.
In 2004 we broke our record on calls. We had one hundred and fifty calls, fifty-four were fire calls, seventy-four were medical calls and twenty-one were a combination fire/rescue calls.
Thank you for your continued support of this department.
Respectfully,
Alan J. Mazur, Fire Chief EQUIPMENT REPUCEMENT SCHEDULE
YEAR Capital Equipment Projected Remaining Equipment Reserve Fund Replacement Cost Revenue Years in Service
1999
Replace E-3 $260,000 45 years
Lease paid
Replace R-1 $107,000 $13,000 14 years
Replace F-1 $105,000 $103,000 22 years
Replace T-4 $263,000 $40,000 23 years
Replace E-2 $402,000 (-$7,000) 26 years
• Plan to replace Apparatus used by Fire & Rescue
• Engine 3 will be the only Apparatus paid using short Lease Purchase Plan - This willcost 1.5% over yearly inflation cost of 3%
• Projected cost is evaluated by year 2000 pricing of equipment multiplied by 3% per year.
- These are a median average of high and low prices of comparable Equipment
- 3% increase has been an industry standard average for 25 years
• Equipment years in service is considerably higher than typical replacement plan
used by our peers in surrounding communities. This risk has been evaluated us- ing past Department history of maintenance, usage and care. In our opinion, a typical plan that most communities follow would create a substantial impact to
the tax payer (Example: Engine replaced in 20 years, Tanker replaced in 20
years, Ambulance replaced in 10 years and Forestry replaced in 20 years)
87 2004 East Kinostpn Town Report - Health Officer and Historical Committee
HEALTH OFFICER
03/04-03/13: Conducted water testing for nitrates with NH DES.
08/25: EOC Drill 09/03: Septic tank failure issues. 09/21: Septic tank failure issues.
10/20: EOC Drill 10/21: NHHOA Conference
11/17: EOC Drill
I have received a few telephone calls about the flue vaccine. The Town of East Kingston does not sponsor an immunization program. The latest bulletin I received dated December 28, 2004 from Concord states that New Hampshire has enough flu vaccine to administer to certain categories of peoples in the State. You'shouid contact your primary health care giver for more information. By March 8, 2005 the flue season should be almost over. For the rest of us, they recommend that we wash our hands frequently.
For those who are interested in more technical information on a wide range of
is diseases, you may log-on www .health .Qov/cornmunication . The web-site designed to provide access to the most recent research findings that may not be widely
published in peer-reviewed literature.
Respectfully, Vytautas Kasinskas, State Health Officer
J^A^\-^w
HISTORICAL COMMITTEE
The restoration at the Railroad Depot Building has consumed the better part of the
Historical Committee efforts in 2004, andHt has not been in vain!! Thanks to LCHIP grant money and East Kingston Historical Society donations, one not so local
craftsman and many local professionals outfitted the Depot with the following; A dry, poured concrete basement, allowing a home for the new heating system, new oil tank and new electrical service. The contents of the newly restored work shedhXQ also stored down below waiting to be inventoried and as- sembled for display. In order to meet the grade for a new septic and leach field the shed had to be delicately raised and fitted with a sturdy new foundation, hemlock flooring, doors {ih^i really open and close with latches), and
88 2004 East Kingstpn Town Report - Historical Committee and Library
new old clapboards \.o replace some of the tired and weather beaten originals.
The privy, which is no longer held together by invasive vines of poison ivy, will be documented, dismantled and stored in the shed for safe keeping till spring.
The new ive// boasts a depth of 520 feet full of crystal clear water. All this work has been done under the ever watchful eyes of "Fred the Conductor".
As 2004 comes to a close. East Kingston makes way for a new year to make,
maintain and preserve history. The Historical Committee is working to make East
Kingston history accessible, educational and enlightening. Please look for articles and events related to our history in the EK Newsletter or now on the web at www.eastkinqston.orq . Visit the Depot, with its EK museum and ticket booth; volunteer to archive pictures and documents; take a walking tour of our cemeteries and scenic back roads; and simply make 2005 the year that you learn a little bit more about your hometown, new residence, or vacation/visiting destination.
Respectfully,
Susan St. Martin JL
r-^-
LIBRARY
Another year has passed and the library continues to experience the pains of being
in a building that is far too small. Last year at Town Meeting the town voted to buy the land for the library. Since that time we have established a building committee and chosen an Architect and Construction management company to oversea the
building project. What now remains is for the townspeople to cast their votes in March.
Once again the library has had a very busy year. Circulation has increased by almost 5000 items or 28%. We have added DVD's to our collection and they went out almost 1000 times!!!
Respectfully, Tracy Waldron, Librarian
89 2QQ4 East KinQStPfi Town Renort - Library Circulation
LIBRARY CIRCUUTION FOR 2004
Adult Audiobooks 1,016
3,957 Adult Fiction
Adult Non Fiction 1,662 925 Adult Magazines
Adult Videos 934
Juvenile Audiobooks 399 8,637 Juvenile Fiction
Juvenile Non Fiction 1,226 DVD 970 98 Misc. 476 Ill Borrowed 429 III Lent
Total Circulation 22,464
New Patrons 100
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90 2004 East. Kingston Town Report - Newsletter and Website
NEWSLETTER AND WEBSITE
The East Kingston Newsletter is a monthly publication designed to keep the residents informed of the events within our wonderful community. Each month, approximately 550 issues of the newsletter are published and are available at the following locations: Town Offices, East Kingston Post Office, Jewett's General Store, Library, Church, Elementary School, and Monahan's Farm (Summer only).
Articles for the newsletter are accepted from any resident or town-related organization wishing to provide information to the general public. If you wish to have the article forwarded to the Exeter News-Letter, please add that request to your submission. Please note that business advertisements cannot be accepted, and all articles are published at the discretion of the Board of Selectmen.
To submit an article, send to (if at all possible, via email) [email protected] or US Postal mail to Dorothy Braker, 4 Main Street, East Kingston NH 03827. You are also welcome to drop the article off in person either in the mailbox or on the back porch at Dorothy BrakeKs home. Articles can also be faxed to 642-5136; however, email is far preferred over facsimile as the possibilities of errors are minimized this way. New alternative method of submission: submissions can be directly downloaded on the new East Kingston website located at wwv\'.eastklnqston.orq .
Please double check all attachments. Photos are welcome (and will be returned), as are jpeg files. The deadline for submission is the 20th of each month prior to publishing date, unless otherwise noted in the Newsletter.
Pick up a copy today and discover new ways to participate in your community!
The East Kingston Website is a site located at v^/ww.eastkinaston.org , designed by resident Scott Braker to help the residents form their own website. Within this website, we can inform each other of events within our wonderful community that can go beyond the newsletter. Unlike the newsletter, one can go beyond articles: you may upload advertisements of things like yard sales; reviews of local
restaurants; pictures you may have in your possessron of the town; quotes; advertisements for local businesses; and many other activities including forums where town issues can be discussed. All of the articles tiiat are included in the East
Kingston Newsletter are also included to be read at any time. To add to tiie website,
one must first register. Reading the articles requires no regisb3tion. Please visit
www.eastkinQ5ton.orQ and discover a new way to participate in tiie community tiirough the worldwide web!
Respectfully, Dorothy Braker, Editor
91 2004 East Kingston Town Report - Planning Board
PLANNING BOARD
The Planning Board composition changed a bit in 2004 with former Selectman John
L. Fillio accepting an Alternate Member seat, and Helen M. Lonek of Epping sitting as our new Recording Secretary. The experience level and expertise of the Board remains impressive, and the breadth and depth of members' perspective and understanding of New Hampshire statute. East Kingston ordinances and regulations, and Town issues are exemplified in Mr. Richard Smith's 31 years of civic service on the Board (1973), Dr. Robert Marston's 29 years (1975), and the entire Board's 77 years of combined service to East Kingston Building and development activity this year came in a variety of forms.
The Board addressed three subdivisions, four site plans, one lot line adjustment, and seven home occupation applications. Of the last, the Board found it necessary to recommend the Board of Selectmen disapprove one home occupation application. The Board's focus on conservation of land and resources together with the
Conservation Commission resulted in one of the subdivisions placing a sizable parcel of land into conservation, and one of the site plans providing for a large parking lot to be finished with a highly pervious surface to minimize run-off.
After Town Meeting 2004, the Board turned its attention to updating the Housing Chapter of the Master Plan. The chapter was chosen with the recent significant elderly housing development in mind. Questions about changing demographics, housing stock, and taxation in East Kingston were addressed in the process. It became apparent early on that the next Master Plan revision would best be the Goals and Objectives chapter, with an eye to a close examination of how East
Kingston residents envisioned the course of future development, and its concomitant outcomes.
In the Fall, the Board conducted reviews and updates of the Capital Improvements Program (CIP), and the Growth Control and Elderly Housing ordinances. In the course of data analysis for the Growth Control ordinance relating to taxation, the
Board considered that, since 1992, the Town's rate of growth in spending on municipal and school services greatly outpaced general inflation. Since then, the tax on a residential property has increased by more than 29% over what the inflation-adjusted tax from 1992 would be today without that increased spending.
Planning Board recommendations to the voters for zoning ordinance changes at Town Meeting 2005 focus on refinements to ARTICLES XI - SINGLE FAMILY CLUSTER RESIDENTIAL DEVELOPMENT and XII - ELDERLY HOUSING, a clarification and statutory authority provisions in ARTICLE VII - GENERAL PROVISIONS, and an addition to ARTICLE VIII - USES PERMriTED. Also for 2005, East Kingston has been granted a Targeted Block Grant through the Rockingham
Planning Commission, funded in part by the State, to conduct development workshops for a revision to the Master Plan Goals and Objectives chapter. The
92 2004 East Kinoston Town Report - Planning Board and Police Department process will involve as many residents as possible to update how we would like to see our Town grow, as well as to identify ways and means to realize those hopes and expectations. See you there after Town Meeting!
Respectfully,
J.R. Day
POLICE DEPARTMENT
The year 2004 has shown an increase in serious crimes. Three adults and one juvenile have been arrested for crimes related to the theft of firearms, another for being a felon in possession of a firearm. We investigated six reported sex crimes ranging from indecent exposure to aggravated felonious sexual assaults on children and adults and made three arrests in those matters to date, one person is serving
10 to 20 years in the State Prison; one is in custody at the Rockingham County Jail pending trial and one on bail also pending trial.
In January 2004 we hired East Kingston's third full time Officer. We lost the services of four part time Officers this year and hired two. Retaining Officers has been a problem for several years, pay and opportunity to go full time with other departments is the most common reason for their departure. This is a costly process; equipping and training Officers to have them leave after they gain some experience is damaging to the department and scheduling a limited amount of part time officers is difficult due to their full time job commitments. We will continue to try and fill the gaps in the schedule with part time officers, but I feel that in the best
interest of the Town that my approaching the Selectmen for another full time
Officer is coming in the near future.
The Police Department acquired a 4 wheel drive ATV and three portable breath testers with grant funds. You can't miss the bright yellow jackets we purchased to
increase officer safety in traffic and inclement weather situations. The 2004
Chevrolet Impala cruiser was purchased with money that was saved in the 2003
budget. The lights, siren, radar and computer system were obtained through a grant from the Department of Justice and the Project 54 Program at UNH. That
saved the town $10,000.00 and we are in line for another complete system, if a
cruiser is approved in 2005. The South Hampton Fire Department also donated our
third automated external defibrillator making one unit available for each cruiser. All
officers are trained in the use of the A.E.D and CPR and have deployed these units several times.
93 2004 East Kingston Town Report - Police Department
Last year at Town Meeting, the voters recognized the need and appropriated funds to conduct a feasibility study for the construction of a new police station. Sumner Davis Architects of Portsmouth was hired to do the work and we intend on approaching the community to construct the facility In 2005 on land generously donated by the late Richard Cook and David Sullivan. As I stated in last year's report, I fully intend on seeking the assistance of East Kingston's skilled contractors for their donations toward cutting the cost of construction if the article passes. The Town of East Kingston needs a new Police Station; we have simply outgrown a garage that was converted into office space in 1979.
Legal, safety and ethical obligations are in question at our current location. Briefly, we do not have enough space to provide safety and security for employees and property. The building is in poor condition and tiiere is not enough available property at this location to con-ect the problems. Your support at Town Meeting is important and appreciated.
I would like to thank the residents of East Kingston and the Board of Selectmen for their continued support: and to the dedicated members of the East Kingston Police
Depart:ment, for their service and commitment this year.
Respectfully,
Richard R. Simpson, Ctiief of Police
94 2004 East Kinoston Town Report - Police Activities
POLICE DEPARTMENT AaiVITIES
\ 2004 East Kingston Town Report - Recreation Committee
RECREATION COMMITTEE
The Recreation Committee had another great year and added several new members bringing the total recreation committee members to 54. The department also had many changes to the heads of each sport and will be adding many more commissioners in 2005.
We're in the process of developing committees within the Recreation Committee to handle the needs of the many programs. Each Committee will have a commissioner to head up each program which in return delegates responsibility to many volunteers.
A) Soccer Committee 2004 East Kinostpn Town Report - Recreation Committee and Recycling
Financially, the recreation committee is utilizing the funds from the town to purchase equipment for the children for ail sports. We also plan on using the funds for up keep of the elementary school fields and fixing up Foss Wasum Field.
In conclusion, the recreation committee has more people involved with the committee with intentions of having more sworn in for 2005 calendar year. The more people involved, the stronger the department becomes.
Respectfully,
Bill LaCouture, Chairman
RECYCLING
Recycling activity is increasing in the town of East Kingston recycle center. More people choose to recycle their recyclable items rather than send everything to the trash. We do however receive complaints of how unsightly the area is especially after a Holiday weekend but that is for a very short duration. We are on the horns of a dilemma. One faction says get rid of it while others say keep it because the advantages far outweigh the disadvantages. If we close down the recycle area then we would have to institute curbside pickup or roll it into trash pick up which would be a considerable cost increase to the Town. If we continue to maintain the recyle area then we should incorporate the following changes: 1) Install gates at the entrance; 2) List acceptable and unacceptable items; 3) Large items pick up dates; and 4) Uttering will not be tolerated.
We now recycle the following amount of paper, cardboard and commingle material per year: 72 Tons of mixed paper 17 Tons of cardboard
43 Tons of Commingle (cans, glass bottles, plastic containers)
Recycling is economical and environmentally safe way to dispose of used and unwanted material.
Respectfully, Gene Madej
97 2004 East Kinqston Town Report - Road Agent and Rockingham Planning Commission ROAD AGENT
During the year 2004, speed limit signs were repaired and replaced. The 30mph speed signs were replaced with 25mph signs at the request of the Board of Selectmen. Roads were patched as necessary throughout town. Stagecoach Road was graded, a section of South Road was overlayed, Stumpfieid Road and Tllton Lane were addressed with pavement.
The safety complex parking area (from the Police Station to the Town Hall and out back by the Fire Station's new addition) was reconstructed, repaved and relined to allow for handicap parking.
Also, as part of an ongoing project to gravel and pave the areas around the fire hy- drants in town, two were completed.
Respectfully, Robert L Rossi, Road Agent
ROCKINGHAM PUNNING COMMISSION
The Commission's Circuit Rider program, in which East Kingston participates, provides professional staff support at the monthly Planning Board meetings, review of all development proposals to ensure compliance with local and State regulations, and provides general technical assistance to the Planning Board as requested.
While the number of applications made to the Planning Board declined slightly in 2004, several pending applications continued to require significant review time.
Developer interest continued in the Town's Elderly Housing Ordinance with two applications reviewed during the year, along with numerous other land subdivision and lot line adjustment applications. In addition, the RPC provided assistance with
several longer-range planning activities, described in more detail below.
The Town received the following services under the Circuit Rider program:
Attendance at 12 regular Planning Board meetings and 2 work sessions.
9 site plan, 5 subdivision and 1 lot line adjustment technical review memorandums were provided to the Board (comments for each application and subsequent revised plans, as appropriate).
Regular coordination with Planning Board Chairman and/or Secretary regarding Board business and procedure, and coordination with the Town Engineer on application reviews.
98 2004 East Kingston Town Report - Rockingham Plannino Commission
Spoke and/or met with applicants/agents regarding their proposals and the Town's ordinances, regulations, and requirements.
Assisted with the drafting and preparation of amendments to the Town's Subdivision and Site Plan Review regulations, and assisted with the preparation of proposed amendments to the Town's Zoning Ordinance to be presented to Town voters in March 2005.
Updated the Zoning Ordinance to incorporate amendments from the 2004 Town
Meeting, updated the Town's Subdivision and Site Plan Review Regulations to incorporate amendments approved throughout the year, sent to the copier, and delivered an electronic original to the Town.
Provided demographic information to assist the Board in its annual review of the "Growth Control" and "Elderly Housing" Ordinances.
Delivered the 2004 NHRSA books to the Town Offices.
In addition to direct Circuit Rider assistance, East Kingston benefited from a , Targeted Block Grant (TBG) to fund 50% of the cost of updating the Housing
Chapter of its Master Plan, additional TBG funds which paid for the development of a 10-sheet map set of the Town utilizing various data layers, a NH Estuaries Program (NHEP) grant for a review of the Town's land use regulations with regard to stormwater management and water resource protection, RPC assistance to the Natural Resource Outreach Coalition (NROC) project, and regional planning activities and services carried out by the Commission on behalf of its member communities. These activities involved regional land use, transportation and economic development planning, and education programs, and include: UND USE PLANNING
Assisted the Planning Board in updating the Housing Chapter of the Master Plan (TBG grant).
Reviewed the Town's zoning ordinance and land use regulations and provided a summary report with recommendations to better manage stormwater, and protect water and other natural resources during development (NHEP grant).
Provided the Town with a 10-sheet standardized map set utilizing a variety of data layers.
Provided National Flood Insurance Program assistance to communities in the region. Continued to represent the region on the NH Estuaries Project Management Committee that oversees the National Estuaries Program (NEP) project.
Continued development of in-house Geographic Information System (GIS) for local and regional planning.
99 2004 East Kingston Town Report - Rockingham Planning Commission
Prepared and distributed a zoning and building code amendment calendar informing town officials of the required timing of events associated with proposed zoning ordinance and building code amendments.
Prepared and distributed a Technical Advisory Memo with recommended regulatory
(zoning, subdivision and site plan) changes in response to 2004 legislation.
Continued update and maintenance of RPC library of model ordinances, subdivision and site plan review regulations, other local land use regulations as well as a general reference library, available to all member communities.
EDUCATIONAL PROGRAMS
Assisted and organized the 29th annual Municipal Law Lecture Series for town officials.
Organized and sponsored the 16th Annual Municipal Board Training Series in conjunction with the UNH Cooperative Extension Service-Rockingham County and the Rockingham County Conservation District.
Organized and held the Annual Legislative Forum, where local officials and legislators were invited to discuss current bills before the Legislature.
Fielded numerous inquiries and requests for statistical information regarding the region, its economy and demographics, continuing the RPC's role as State Census
Data Center Affiliate. TRANSPORTATION PLANNING
As staff to the Seacoast and Salem-Plaistow-Windham Metropolitan Planning Organizations (MPOs), continued to carry out the federally mandated metropolitan planning process. Having this process in place ensures that federal transportation funds (highway and public transportation) will continue to be available to the region. ECONOMIC DEVELOPMENT
Continued the RPC's partnership with the Rockingham Economic Development
Corporation (REDC), the local non-profit economic development corporation comprised of local officials in Rockingham County participating in regional economic development efforts. These efforts included the preparation of the annual Comprehensive Economic Development Strategy update as well as hosting several public forums on economic development issues affecting the Region.
Continued development of a regional database of economic development-related data for the NH Community Development Finance Authority, to form a standardized database and map set for selected data across all nine of New Hampshire's regional planning agency regions.
100 A 2004 East Kingston Town Report - Rockingham Planning Commission and Safety Committee
Continued to maintain the agency's status as a State Data Center Affiliate, meaning the RPC is a repository for Census and other demographic data necessary for the development of business plans and for carrying out private sector research for future economic development.
Prepared by Maura Carriel of the Rockingham Planning Commission.
Respectflilly,
Lawrence K. Smith, RPC Commissioner
J. RobyDay, RPC Commissioner
^'//j
SAFETY COMMITTEE
The Town of East Kingston Safety Committee met quarterly during the year 2004 to discuss safety issues and concerns of the Town owned buildings, based on a
Workers' Compensation statue established in 1995.
The Committee performs an annual inspection of each Town-owned building. The
Committee's purpose is to advise the Board of Selectmen of any suggestions or recommendations to correct any existing safety problems, and/or to prevent any unsafe situations.
During the year, tiie Board of Selectmen took the following actions based on recommendations from the Committee:
Town Hall: Tlie exterior of the building was painted and handicap parking was designated and painted after the parking area was grinded and repaved. In June, the Town Hall attic was cleaned out.
Library: The building was inspected and the committee members acknowledged that all books and items are kept very orderly, neat, and tidy, desJDite the very cramped space available to them.
In November, tiie Town acquired 47 Maplevale Road, a 2-acre parcel, in accordance with Warrant Article #14, which was approved at Town Meeting 2004 to erect a new library in the future.
Town Offices Building: There are plans to paint the exterior of the building in 2005 with repairs, as needed, to maintain the building.
101 2004 East Kinoston Town Report - Safety Committee
Fire Department: The East Kingston Fire Association is in the process of building an addition onto the back end of the firehouse to enable the apparatus to fit more comfortably. The existing firehouse was not capable of housing the fire apparatus and ambulance properly.
Police & EOC: The Committee continues to recommend that the Board of Selectmen
replace tiie front door of the Police Department for safety purposes. It was also
noted that the station is kept neat and tidy and they are also very cramped for available space.
Railroad Depot Building: The Town received LCHIP funds for repairs to the building and a new well and septic system were installed with other plumbing and electrical renovations performed during the year.
The custodian continues to provide calcium chloride at each building to prevent slipping, and the road agent sands all Town owned building parking lots during the winter months.
The parking area from the Police Station to the Town Hall was grinded, leveled and
repaved with new parking lines painted, including handicap-parking areas.
The Committee continues to recommend an annual spring-cleaning of each of the
Town owned buildings. All buildings should be kept clean, neat and tidy for both the public and the employees of the Town. Annually, a Furniture Pick Up Day, a
White Goods Day and a Household Hazardous Waste Collection Day in the spring and fall are scheduled with Waste Management and the Committee has
recommended that ''a thorough cleaning" be conducted, to take advantage of the opportunity to discard unnecessary items. The Committee also continues to recommend the hiring of a handyman to perform minor repairs to the Town owned buildings to ensure the buildings remain structurally sound.
At each meeting the agenda included discussions on safety issues and precautions
regarding each building, the review of workers' compensation claims filed (there
were three claims filed during the year 2004), the review of good proper safety
procedures, safety tips, and information for articles to be published in the East Kingston Newsletter.
The meetings are held at a different location in January, April, July, and October. This enables the Committee to readily inspect each of the Town owned buildings.
The Committee's goal is to maintain each building to prevent any unsafe circumstances.
102 2004 East Kinastpn Town Report - Safety Committee and Tax Collector
The following members regulariy attended the meetings: Administrative Assistant Deborah G. Gallant, Fire Chief Alan Mazur, Library Trustee Conrad Moses, and Police Chief Richard Reid Simpson.
The Committee files a biannual Safety Summary report with the NH Department of
Labor. A report was filed in January 2003, and the next report will be filed in January 2005.
Respectfully,
Deixirah G. Gallant, Chairman
d.jt/JJ
TAXCOLLEaOR
At 2004-year end, our outstanding receivables were as follows:
2002 tax year- $ 4,089.10 2003 tax year- $31,897.08 2004 tax year- $168,213.52
We executed 29 liens for unpaid 2003 property taxes. At end year, 12 have yet to redeem their taxes.
If you have outstanding taxes, please feel free to contact our office to set up a payment plan. Once properties go to lien, the interest rate increases from 12% annually to 18% annually.
We did not deed any properties in 2004.
Respectfully,
Barbara A. Clark, Tax Collector
103 2004 East Kingston Town Report -Town Clerk
TOWN CLERK
During fiscal year 2004, the town clerk's office presided over four elections:
. 01/27/04 - Primary - 38% voter turnout
• 03/09/04 - Town Election - 36% voter turnout (approximately 180 residents at Town Meeting)
• 09/14/04 - State Primary - 15% voter turnout
. 1 1/02/04 - State General - 90% voter turnout
In 2004, we registered 2,780 vehicles, which was an increase of 112 vehicles from 2003.
We became online boat agents in 2004 and registered 44 boats.
We licensed 443 dogs in 2004, an increase of 43 dogs from 2003. Please remember to renew your dog(s) license annually by April 30th. Please bring in a current rabies vaccination certificate. If licensing for the first time, please bring the certificate of spay/neuter if applicable.
With vital statistics, we had 16 births, 11 marriages, and 9 deaths recorded in 2004.
Reminders:
. Title exempt vehicles are now 1990 or older.
. We are inquiring with the state about the possibility of becoming agents to register offroads vehicles such as ATV's and snowmobiles. We will keep you posted if and when this goes into effect. • Notary public services are provided free of charge to residents.
• Our email address has changed to [email protected].
Our best to you in 2005.
Respectfully,
Barbara A. Clark, Town Clerk/Tax Collector
104 2004 East Kinostpn Town Report - Treasurer's Report and Trustees of the Cemetery
TREASURER We are pleased with the results of the audit preformed for the year 2004. We, the
Town of East Kingston is growing very fest and with that comes more work for everyone. With the help of the Selectmen's office staff Deb & Cheryll, we are able to keep up with daily and monthly task, which are increasing constantly. I wish to thank Deb & Cheryll for all their help during the year, and I look forward to working with them both for another three years. Thank-you Deb & Cheryll.
We continue to have a good relationship with Citizen's Bank and their Government Banking Dept.
I wish to thank eveyone for voting me in for another three years, and I will do my best to keep things going smoothly.
Respectfully, KatherineA. Hankin, Treasurer
TRUSTEES OF THE CEMETERY
The trustee's continue to work on improving Itie appearance of the Towns three cemeteries. It is a work in progress, as there are many projects at each cemetery that need to be addressed.
Union Cemetery, South Road
This past year we replaced most of the roses in front of the Granite wall, due too the harsh cold winter, and at considerable expense and time. Judging from the comments we received, it was a success.
We are still in the process of trying to acquire the strip of land between the front of the cemetery and South Road. Hopefully, this can be accomplished in 2005.
A new gate is in the works for Union, this would gate the newest section with a replica of the existing gates. This would be in compliance with RSA: 289:4.
Olde Cemetery, Main Street
This being our oldest cemetery, It is the one that will require the most attention and money over the years.
105 2004 East Kingston Town Report - Trustees of the Cemetery
We are currently in the process of trying to get some idea of tlie cost involved in replacing some of the older head stones. Some of these stones are very ornate in design, and are showing their wear because of the type of stone used. We expect that it will be fairly expensive to do this, as there will be many that will need to be replaced very soon. This is a must do, as this is an important part of the towns history.
The main entrance is also in need of a gate, which will be matched as close as possible to the old and very ornate one at the lower end.
We invite any resident to take some time and visit this cemetery, as this Is where some of the founding fathers, and their families are buried, along with those who
served in the Revolutionary War.
Hillside Cemetery, Also Known as Gale Cemetery
This is our largest Cemetery, and the one that we have made the most improvements too over the years. We are continually adding trees and shrubs, and removing the overgrown ones, along with removing the deer food (Yews) and replacing them with deer proof shrubs, we hope.
As in every cemetery head stones have a tendency to sink, and tilt, especially
Hillside Cemetery. So, it is an ongoing effort to try and fix as many as we can each year, and we have a long way to go.
In 2004 the trustee's purchased for every known veteran's gravesite, in all of the
cemeteries, new flag holders.
Again the Trustee's invite you to take some time and visit each of the cemeteries, a
history lesson it is. We only ask that you respect the final resting place of so many loved ones.
Respectfully, --
Henry F. Lewandowski Jr., Chairman
106 2004 East Kinostpn Town Report - Cemetery Rules and Regulations
CEMETERY RULES AND REGUUTIONS
The rules and regulations as set forth here-in apply to all Cemeteries and are intended to preserve and protect the beauty and character of our cemeteries and to ensure proper care and maintenance consistent with the respect due to the deceased.
Section I - General Provisions:
1. The Tnjstees, Sexton and their employees shall have the right at all times to enter upon any lot or other parts of the cemetery to perform their duties, and they shall have right to remove, or cause to be removed, any tree, shrub or device which they may consider detrimental, dangerous, inconvenient to the proper functioning of the cemetery, or in violation of any rule of the cemetery.
2. The Sexton is authorized to make any emergency mie for the proper conducting of the cemetery that the exigencies of the occasion may require, but such rules shall be subject to approval of the Trustees.
3. Automobiles are permitted on roadways only and then as a privilege, not as a legal right.
4. Heavy trucking is excluded from the cemetery, except by written permission of the Sexton.
5. Damages caused by motor vehicles operated within the cemetery will be charged to the owner of said vehicles.
6. The Sexton having care of the cemetery is authorized to remove all persons who violate cemetery rules and is directed to cause the violators to be prosecuted.
7. The cemetery is closed to all persons from sunset to dawn and no person or persons shall enter the cemetery except the Trustees, Sexton or their employees.
8. No cement may be poured after October 31st.
9. All cemeteries are closed between December 15th and April 15th, during which time no burials will be permitted. Exceptions may be granted in writing by the Trustees at their sole discretion provided that the cemetery grounds are: not frozen and/or not covered by snow.
Section II - Purchase ofLots:
1. Persons desirous of purchasing a burial lot shall apply to the Trustees of the
Cemeteries, who shall provide necessary information as to size, location, cost, etc.
2. Applications for lots must be accompanied by full payment including the cost of
granite markers, and no assignment or reservation of a lot may be made in advance.
3. No lot shall be sold to anyone other than a legal resident of East Kingston, and then only with perpetual care.
107 2004 East Kingston Town Report - Cemetery Rules and Regulations
4. All deeds to lots sold shall be recorded with the Town Clerk, by the Trustees of the Cemeteries.
5. Burial Lots shall be sold under one name only, and each lot shall have corner posts as specified by the Trustees.
6. Burial lots and locations are assigned by the Sexton as directed by the Trustees.
7. Assignment or transfer of deeds by whatever means, is prohibited except that deeds may be assigned or transferred to the Trustees of the Cemeteries with full refund of the moneys paid.
8. In the event a deed is lost or the owner is unknown, it shall be the duty of anyone claiming the lot to provide proper affidavits (as determined by the Trustees) to satisfy the claim.
9. Any failure to comply with the conditions of sale shall result in the forfeiture of all moneys paid thereon, and said lot or lots shall be immediately returned to the possession of the cemetery.
Section III - Interments:
1. No burial may be made in a lot until paid in full and the deed is issued and property recorded with the Town Clerk.
2. It shall be the duty of the Sexton to determine which grave in the lot is to be used and to require advanced payment of the cost of the grave opening and other administrative fees as may be assessed by the Trustees.
3. Burials shall be made in a suitable vault in accordance with the specifications of the Trustees of the Cemeteries.
4. In the event the Sexton is shown the wrong grave location, it shall be the duty of said funeral director of other person ordering the burial to pay the costs of
removal and re-burial.
5. No grave shall be opened for interment or for removal except by permission of Sexton, and the cost of such opening shall be paid for in advance.
6. Any failure to comply with the provisions of this section and with the order of the Trustees, may cause the remains that have been interred thereon to be removed to such portion of the cemetery as may be selected by them. All associated costs of such removal shall be assessed to the person or persons responsible for the non-compliance.
Section N - Monuments and Stones:
1. All Monuments and Markers before being placed, must be approved in writing
by the Trustees. This provision includes but is not limited to Type, Size and Placement.
2. Monuments and markers are not allowed until the lot is paid for in full and
then only as specified in (1) above.
108 2004 East Kingston Town Report - Cemetery Rules and Regulations
3. No monument, headstone, curbing or other structure will be allowed to be erected unless It rests on a foundation built of solid masonry, with good cement or mortar and from 2 to 6 feet deep and finished 2 inches below grade as the Sexton shall direct.
4. No curbing around lots, corner posts, platforms, urns, steps or buttresses will be allowed, except by written approval of the Trustees.
5. No tablet or other device of wood, fences or hedges are permitted.
6. Monuments and Headstones may only be set between May 1st and November 15th.
Sectbn V - Care and Maintenance oflots:
1. No person except the Sexton or his designee shall be allowed to perform any work on any lot or parcel of ground within the Cemetery, without a written permit from the Sexton.
2. No hedges, trees, flowers or shrubs may be planted without the written approval of the Sexton.
3. Flowers, wreaths, flags, etc., left on the graves of lots will be removed as soon as possible after they fade. The Trustees are not responsible for anything left on lots. 4. Glass containers are not permitted on graves but other flower containers may be placed upon graves except that they may not be embedded into the ground.
5. Plastic or artificial shrubbery, flowers or wreaths are not permitted.
Respectfully, Vytiutas Kasinskas, Trustee oftiie Cemetery Michelle Burns, Trustee of the Cemetery
Henry Lewandowski, Jr., Trustee of the Cemetery Eugene Made/, Sexton
109 2004 East Kingston Town Report - Trustees of the Library
TRUSTEES OF THE LIBRARY
2004 has been a year of much activity and many changes for the East Kingston Public Library Trustees.
First and foremost are the many activities surrounding the new library building. In 2003, we commissioned a formal Needs Assessment, which demonstrated clearly that the existing building has far outlived its useful life as our Library.
Thanks to the support of the voters at last Town Meeting, we now own a building lot in the Maplevale development near Jewett's General Store. The warrant to buy the property was approved in March, and the transaction was finalized in December.
Based on the support at Town Meeting, the Trustees formed a Library Building
Committee in April, made up of the Trustees themselves plus an active group of townspeople who support the Library. The committee organized in May, and began the challenging task of preparing "an in-depth and comprehensive plan to construct a new library...reflect(ing) our town's New England character and values." That plan is nearly complete, and will be presented at Town Meeting this March.
A key decision was to make use of both an architect and a construction manager to assist us in developing the plan. Discussions with nearby towns having recently completed library projects indicated that this was the way to go to get the most for East Kingston's money. After extensive investigation, we selected an architectural firm to help us translate our needs and desires into a working design, and a con- struction management firm to help us develop a firm budget for the project.
Fundraising planning is underway. We are soliciting contributions to the Building
Fund in order to minimize the tax impact of this project. Large or small, all gifts will be greatly appreciated, and will go directly to reduce the Bond amount requested at Town Meeting. _
With your support tat Town Meeting, the proposal will be approved and construction can begin immediately. We would expect to move into the new building in early 2006.
There has been some turnover in the Board of Trustees: Susan Bigbie has left us, as she and her family haved moved to Maine. Ted Lloyd, a member of the Building
Committee, has been appointed to replace her until Town Meeting. Kathleen Barker has decided not to mn again when her term expires this coming March. We are
110 2004 East Kingston Town Report - Trustees of the Library
looking to identify a replacement for her. Thanks to Susan and Kathy for their years of service.
Library operations continue to be superb under the leadership of Tracy Waldron, our
Library Director. Our library continues to provide the circulation and services of a library four times its size! This is due in large part to the work of Tracy and her staff.
The Library also found time to sponsor several community events including a fall color bus trip to Vermont, and a holiday bus trip to Newport, Rhode Island.
We thank the many donors who over the past year have helped to strengthen the operation and financial condition of the Library. The Friends of the Library continues to develop support for the Library, and we thank them for their efforts. The Friends are a great way for our townspeople to become involved with our Library, and we encourage you to consider becoming an active member.
Thanks to all who have helped us serve East Kingston in 2004. We look forward to serving you even better in 2005.
Respectfully,
Beverly A. Fillio, Chair Kathleen A. Barker Shirley A. Hammershoy Edward A. Lloyd
Conrad V. Moses
111 2004 East Kingston Town Report - Trustees of the Trust Funds
TRUSTEES OF THE TRUST FUNDS
East Kingston has had trustees of the trust funds since 1932. New Hampshire RSA
31:22, a form of which dates from 1915, establishes the requirement for them in every municipality; however, it was not until November 1932 that trustees Bessie
Monahan, Charles Currier, and Josephine Knights first accepted $2,271.77 in trust fund monies from Frank Avery, the town's treasurer. Succeeding treasurers had had those monies invested in a variety of way including public utilities, stocks, bonds, and passbook accounts.
Charitable trusts. The town's longest held trust dates from 1855 when Jeremiah
Morrill bequeathed a large sum to East Kingston for educational purposes. The terms of this charitable trust allowed the town to spend only income from the principal, and other trusts for educational uses bequeathed the town in the 19th and mid-20th centuries were constrained in like fashion. The town has also accepted private trusts for public cemetery lot care for which only the principal's income could be spent on a lot's upkeep. Today, these trusts survive by virtue of their protected principals, and every year they are accounted for individually for reporting purposes. Because their principals are held indefinitely, these trusts' balances are co-mingled for investment in government obligations, bond mutual funds, and money markets where financial return is a greater consideration than liquidity.
Capital reserves. Capital reserve and non-capital reserve trust funds consist of money put aside by the town for various purposes including the maintenance of public buildings, and the future purchase of school, library, police and fire department assets. These funds are typically created at a Town Meeting for specific needs. When they have served their purposes, the voters have often discontinued them. Investment of these trust monies requires greater liquidity than the charitable and private trust funds to enable the town to conduct its business, and the entire balance of reserve funds can be expended.
Today, the East Kingston trustees administer not only the town's charitable and reserve trust funds in the amount of $779,175.68, but also the Exeter Region Cooperative School District capital reserve funds of $715,764.00, for a total of
$1,494,939.68. Six sending towns voted at their respective Town Meetings in 1997 to entrust the Coop's capital reserve fund administration to East Kingston. Ihe immediate effect was to double the amount of money the trustees administered year to year, as well as to increase their workload.
112 2004 East Kinoston Town Report - Trustees of the Trust Funds and Volunteer Rremen's Association
All of the trust funds are managed through Citizens Bank Trust and Government
Banking Divisions. Our investment policy remains conservative, with clear direction given by the State with regard to what are suitable investment instruments.
Oversight is effected through the New Hampshire Department of Revenue Administration and the OfRce of the Attorney General, Charitable Trust Division. Our investments remain diversified among a variety of financial instruments, and the accounts are fully collateralized to ensure against loss.
Respectfully, IRobyDay, '05 Vytautas Kasinskas, '07 Joan W. Kasinskas, '06 Trustees
VOLUNTEER FIREMEN'S ASSOCIATION
To understand the role of the Fire Association in our community, one must
understand that it owns the Firehouse, and the property it sits on, and is therefore
responsible for its function and upkeep. Were it otherwise, the taxpayer would
incur those costs and burdens. As a non-profit body, the Fire Association can seek
monetary donations and contributions in kind from any and all who possess a sense of civic duty. As a quasi-governmental body working in support of the Fire Department, the Association can consider State and Federal programs which target
municipalities' fire and rescue efforts. As a consequence, the Fire Association truly
embodies the New Hampshire spirit of community participation in its own destiny.
In its fifty-sixth year of community service, the Fire Association continued to grow in
membership, and its coffers were substantial enough to begin a major construction
on the Firehouse. At Town Meeting 2004, the Association presented its plan to expand the Firehouse with a two-bay addition to the present structure's rear. The need was explained by the increased size of modem equipment, the additional need
for covered storage space needed for the Fire Department HazMat trailer, and the benefit of quicker response to emergencies afforded by not having to juggle
equipment in the crowded Firehouse. The voters were asked to deed sufficient
Town property abutting the Firehouse for the project, with the understanding that
all construction costs would be carried by the Association. East Kingston's legislative body approved the plan without reservation, clearing the way for construction.
113 2004 East Kingston Town Report - Volunteer Firemen's Association
For much of the year, efforts were focused on raising money to build the two-bay addition. The Association's nearly world-famous barbeque at Kingston Days earned us over $2300, and contributions from our friends and neighbors for the Association's community calendar amounted to approximately $3300. Our two 20x40 tents also earned us proceeds as rentals for private events during the warmer months, and by year's end, the Association was able to enclose the
Firehouse addition. The structure still needs to be wired with interior access provided from the Firehouse equipment bay, but the Fire Department is now able to shelter all its equipment from the elements. Fund-raising will continue to finish the project in 2005.
The Fire Association meets every first Sunday of the month in our Firehouse at 6:30
PM. Although the Fire Department is our primary focus, our civic activity encompasses something for just about everyone to enjoy, including Old Home Day
support. Town events at Foss Wasson field. Home delivery of Town reports, scouting sponsors, and hauling two Santas around each Christmas Eve. Come laugh and scratch with us, and be a part of a reward packed civic effort to support our growing community.
Respectfully,
Austin R. Carter, Sr., President
114 2004 East Kingston Town Report - Welfare Agent and Zoning Board of Adjustment
WELFARE AGENT
The Town of East Kingston has had an increase in assistance to femilies in Town for the year 2004. The number of families assisted increased from three in 2003 to twelve, and the number of people assisted went from seven to twenty-five. However, many of these cases were only short-term and no longer require assistance. They have either moved out of Town, or have been able to meet their living expenses.
We have been able to keep the food pantry well supplied thanks to several groups donating food and dry goods throughout the year. We appreciate the help from the following:
East Kingston Community United Methodist Church, East Kingston 4-H (Joann
Brandt), Kingston Welfare Department (Mike Priore), Jr. Girl Scouts (Barbara
Hauck), East Kingston Elementary School (Julie Perry), Mary Mother of the Church
(Newton - Mary Hess), Marantha Baptist Church (Kingston), Cricket Hill and Ma- plevale Communities (Marie Robie), and Norm & Carol Freeman.
Residents of East Kingston who request assistance are required to submit a public assistance application to the Selectmen's Office. Applicants are required to meet with the Board of Selectmen, who determine whether or not to grant assistance. All cases are treated with confidentiality.
For further information, you may contact the Welfare Agent or the Deputy Welfare Agent, Cheryll Hurteau at the Selectmen's Office during normal business hours:
Monday through Friday, 8:00AM - 2:00PM or by calling 642-8406.
Respectfully,
Donald H. Clark, Welfare Agent
4 ZONING BOARD OF ADJUSTMENT
The East Kingston Zoning Board of Adjustment met three times In 2004 and
conducted public hearings in order to consider several variance applications, all
involving properties on Cove Road. In one case, the variance was granted; in another the application was withdrawn during the hearing and later refiled. The
request was ultimately denied. The Board meets on an as needed basis. However, it tries to schedule any necessary meetings on the fourth Thursday of the month.
Respectfully,
John V. Daly, Chairman
115 2004 East Kingston Town Report
116 ANNUAL REPORTS
OF THE
SCHOOL DISTRia
OF
EAST KINGSTON NEW HAMPSHIRE
For the Fiscal Year
2004-2005
East Kingston Elementary Exeter Region Cooperative SAU #16
117 2004 School District Report - East Kingston Elementary School District Officers
EAST KINGSTON SCHOOL DISTRICT OFFICERS
SCHOOL BOARD Richard Poelaert Robert Caron Dave Miller 642-3406 642-5668 642-4663 2007 2005 2006
TREASURER Ellsworth (Toby) Russell 642-3074 2005
MODERATOR Robert Donovan 642-8386 2005
CLERK Thomasina (Tommie) Levesque 778-8207 2005
SUPERINTENDENT OF SCHOOLS Dr. Arthur Hanson 775-8653
ASSOCIATE SUPERINTENDENT OF SCHOOLS AND DIRECTOR OF HUMAN RESOURCES Paul A. Flynn 775-8652
ASSISTANT SUPERINTENDENT OF SCHOOLS FOR CURRICULUM AND ASSESSMENT
Jerome E. Frew 775-8655
ASSISTANT SUPERINTENDENT OF SCHOOLS FOR TECHNOLOGY Stephen A. Kossakoski, Ph.D. 775-8679
118 2004 School District Report - East Kingston School District Meeting
2004 ANNUAL SCHOOL DISTRia MEETING
The Annual meeting of the East Kingston School District was called to order by
Moderator Robert Donovan, at 1:01 PM, on Saturday, March 6, 2004, at the East Kingston Elementary School, Andrews Lane, East Kingston, NH.
Election of School District Officers will be by ballot on Tuesday, March 09, 2004, along with the election of Town Officers.
School Board members Richard Poelaert, Robert Caron, David Miller, Principal James Eaves, SAD 16 Assistant Superintendent Jerry Frew, SAU 1 Assistant Business Man- ager Nate Lunney, and 11 members of the community were present at the begin- ning of the meeting, to consider the following:
1. To see if the School District will vote to raise and appropriate the sum of
$2,066,698.00 for the support of the schools, for the payment of salaries for the school district officials and agents, and for the payment for statutory obligations of
the District.
(The School Board recommends this appropriation.)
Motion to approve by David Miller, seconded by Robert Caron
Discussion: No Discussion
There being no discussion, the moderator called for a voice vote.
Voted: PASSED
2. To see if the School District will vote to create an expendable trust fund under the provisions of RSA 35:l-b, to be known as the "Special Education Trust Fund," for the purpose of funding unanticipated special education expenses including
transportation, and name the School Board as agents to expend from said trust fund, and raise and appropriate to said fund the sum of $35,000.
(The School Board recommends this appropriation.)
Motion to approve by R. Caron, seconded by R. Poelaert
Discussion: No Discussion
There being no discussion, the moderator called for a voice vote.
Voted: PASSED
119 2004 School District Report - East Kingston School District Meeting
3. Shall the School District accept the provisions of RSA 198:20-B providing that any school district at an annual meeting may adopt an article authorizing indefinitely, until specific rescission of such authority, the School Board to apply for, accept and expend, without further action by the school district, money from a state, federal or other governmental unit or private source which becomes available during the fiscal year?
(The School Board recommends this appropriation.)
Motion to approve by R. Poelaert, seconded by D. Miller.
Discussion: No Discussion
There being no discussion, the moderator called for a voice vote.
Voted: PASSED
4. To hear reports of agents, auditors, and committees or officers heretofore chosen and to pass any vote relating there to.
No reports.
5. To transact any other business that may come before this meeting.
• R. Poelaert briefly discussed the favorable status of the EKES as regards debt, enrollment, and the status of the capital building fund ($500,000) which can only be spent for construction/improvements to the school, and only after any
said action is brought to the voters for approval.
• J. Frew commented on the status of the new high school building project. Site
work is being done now and building is expected to start in the spring.
• In response to a question posed by C. Jacques regards the continued increase in
school costs, it was the consensus of the Board that all is being done to control
costs. The Principal adhered to a zero based budgeting process this year and the increase to the budget was about 3.5%. Mr. Jacques had been under the
misconception that the increase was 11%, and this was clarified. With the loss of some State school aid, the cost to sprinkler the entire building on order from the Fire Department, increased medical insurance premiums and the increases
due to the new Teachers' Contract, a good job has been done in keeping
expenses at the cost of living level.
120 2004 School District Report - East Kingston School District Meeting
There being no other business to come before this meeting, the l^oderator asl I^otion by R. Poelaert, seconded by R. Caron to adjourn. All in favor. Respectfully, Thomasina Levesque, School District Clerk H ^Ui 121 2004 School District Report - East Kingston Elementary School EAST KINGSTON ELEMENTARY SCHOOL It is my pleasure to submit the East Kingston Elementary School's annual town report to the community. East Kingston Elementary School takes pride in our role as a central resource to and integral member of the East Kingston community. Preparing students for tomorrow is a critical part of our mission, but just as important is engaging them in the present. We are continually looking for new ways to demonstrate to our students that school life is a natural thread in the fabric of community living. The East Kingston School is filled with great people both young and young at heart. We welcome you to visit us, get involved in school life and share your knowledge and expertise as we continue to find ways to outreach the broader community. Enrollment at EKES has stayed relatively flat over the past three and a half years, with 164 students enrolled in 2001-02 to our present enrollment in 2004-05 of 175. This represents about a 7% increase in the student population over this time period. The latest demographic projections suggest that the population will grow to around 200 students over the next five years. This data suggests that we should not have to make significant additions to the faculty or to the building over this time frame. With any new year come staff changes. New Members to the EKES family include: Amy Hill, reading intervention tutor; Melissa Foy, media generalist aide; Katie Morrill, 2"'^ grade long-term substitute to support Ms. Merrill's maternity leave; Stacy Woods, part-time child specific special education aide; and Bonne Taylor, English for Speakers of Other Languages tutor (ESOL). Amy Hill has a Masters of Education from UNH and has taught for 5 years. Her particular area of interest and expertise is in literacy instruction. Melissa Foy, a UNH graduate, had done a great deal of substituting and volunteering in the EKES library before accepting the media aide position. With a growing interest in libraty science, Melissa recently began work on an advanced degree in Information and Library Science at URI. Katie Morrill graduated this past spring with a Masters of Education from UNH. She worked last year in Deerfield as a first grade intern. Katie's passion is teaching reading and writing. Stacey Wood has been driving a school bus for the past 3 years but has wanted to work more closely with special needs children in the classroom. Bonnie Taylor has a Masters of Education from Brooklyn College and since 2001 has been working as an ESOL tutor with children who have limited English proficiency. 122 2004 School District Report - East Kinostpn Bementary School The school continues to be a member of the University of New Hampshire School/University Collaborative. By being part of the collaborative, the school is a host site for UNH graduate level education interns who work alongside our classroom teachers throughout the school year. The internship program offers a wonderful opportunity for our staff to support and learn along with interns, while strengthening learning opportunities for our students. We are proud and excited to have 6 UNH interns joining us this year. They are Andrea Coussoule in Mrs. Conlan's kindergarten, Simone Robertson in Mrs. Oppenheimer's second grade, Karen Astell in Mrs. Walker's third grade, Amanda Akerley in Mrs. Simmon's third grade, Meghan Haldeman in Ms. Hayes' fourth grade and Amir Sadaah (2""^ semester) in Mr. Benson's Physical Education classes. UNH Education professor Tom Schram is our intern site coordinator. In our ongoing commitment to develop effective and expert teachers, we put a great deal of emphasis on providing meaningful professional development opportunities for staff. For the past two years our school has focused on the implementation of the Everyday Math program and the development of teachers as mathematicians. Ongoing professional development in mathematics includes summer institutes, grade level study groups, and formative peer observation. In the 2005-06 school year we will be embarking on extensive professional development opportunities in the areas of reading, writing and word study. In last year's town report I talked about the importance of establishing a community advisory board with the role of collecting and providing constructive community feedback to help better define and guide the school's mission. Schools today are facing more difficult challenges than ever before: a constantly changing social fabric, tightening fiscal constraints, and growing standardization of educational outcomes for our children. Seeking meaningful solutions to these challenges requires feedback and involvement from all members of the school and larger community. It requires us to continually reflect on our values and beliefs, to share them openly and to be willing to listen to others' ideas. It implores us to develop a common vision about teaching and learning that we can reflect on, embrace and work toward as a community. After further reflection on the establishment of an advisory board, I grew concerned with the time and commitment this would require of prospective board members. Our need to engage in a visioning process has not chang«l but how I have chosen to undertake the task has. With the School Board's support, I hired Dr. Tom Schram, professor of education at the University of New Hampshire, to serve as the school district's visioning consultant. This past fell Tom involved the staff in 123 2004 School District Report - East Kingston Bementarv School and Total Enrollment a series of focus group discussions and surveys to clarify our values and beliefs about teaching and learning. This upcoming winter Tom will begin speaking and conducting surveys with the larger East Kingston community in order to collect and integrate the values and beliefs of the broader community. Your input and ideas are important to this process and we hope that you will take the time to participate in it as it unfolds. Keep an eye on the town newsletter for updated information as we move forward with our visioning process. We are committed to providing our students with a high quality education in a safe and caring environment. We are proud of what our students can do and the type of people they are developing into. I hope you sense that pride when you come into the building and, as always, we are extremely grateful for your support. Respectfully, James Eaves, Principal TOTAL ENROLLMENT Grades 1 through 5 K 1 2 3 4 5 Totcil 2005 24 28 33 28 33 27 173 2004 21 34 28 35 25 30 173 2003 30 25 34 25 28 26 168 2002 19 31 26 31 28 29 164 124 2004 School District Report - Elementary School Staff ELEMENTARY SCHOOL STAFF 2004 School District Report - Elementary School Staff and Perfect Attendance Instructional Aides - cont'd. Mrs. Sheri Pigsley Mrs. Christine Silverman Mrs. Merrilyn San Soucie Mrs. Stacey Wood Literacy Tutor Mrs. Amy Hill Math Tutor Mrs. Kimberly Kemp ESL Tutor Mrs. Bonnie Taylor Food Service Manager Mrs. Mary Russell Food Service Assistant Mrs. Virginia Franzoni Custodian Mr. Louis George Part-time Custodian Mr. Arnold Bailey Long Term Substitute Ms. Robbi-lyn Ward Administrative Assistant Mrs. Florence Whicher Resource Secretary Mrs. Paula Rolfs PERFEa AHENDANCE FOR SCHOOL YEAR 2003-2004 David Ayotte Andrew Brace Rachel Burton Andrew Cicale Lindsay Cicale Mollie Conant Jennifer Kelley Shannon Mayotte Sarah Miller Tyler Miller josephr Moser Benjamin Rice Adam Roberge Daimion Smith Dairion Smith Rachel Sucu Zoe Sucu Samuel Young 126 2003 School District Report - East Kinaston Elementary School District Warrant EAST KINGSTON SCHOOL DISTRia WARRANT STATE OF NEW HAMPSHIRE To the inhabitants of the School District of the Town of East Kingston, County of Roclcingham, State of New Hampshire, qualiHed to vote upon District Affairs: You are hereby notified to meet at the East Kingston Elementary School in said East Kingston on Tuesday, the eighth day of March 2005, 8:00 AM to 7:00 PM, to act upon the following subjects: 1. To choose a School Board member for the ensuing three (3) years. 2. To choose a School District Moderator for the ensuing one (1) year. 3. To choose a School District Clerk for the ensuing one (1) year. 4. To choose a School District Treasurer for the ensuing one (1) year. 5. To choose two School District Auditors for the ensuing one (1) year. Richard Poelaert, Chairperson Robert A. Caron Dave Miller East Kingston School Board 127 2003 School District Report - East Kingston Elementary School District Warrant EAST KINGSTON SCHOOL DISTRia WARRANT STATE OF NEW HAMPSHIRE TO THE INHABHANTS OF THE SCHOOL DISTRia OF THE TOWN OF EAST KINGSTON, COUNTY OF ROCKINGHAM, STATE OF NEW HAMPSHIRE, QUALIFIED TO VOTE UPON DISTRICT AFFAIRS: You have hereby been notified to meet at the East Kingston Elementary School in said District on SATURDAY, THE SIXTH DAY OF MARCH 2004, AT 1:00 PM to act upon tine following subjects: 1. To see if the School District will votie to raise and appropriate the sum of $2,066,698.00 for the support of the schools, for the payment of salaries for the school district officials and agents, and for the payment for statutory obligations of the District. (The School Board recommends this appropriation.) 2. To see if the School District will vote to create an expendable trust fund under the provisions of RSA 35:l-b, to be known as the "Special Education Trust Fund," for the purpose of funding unanticipated special education expenses including transportation, and name the School Board as agents to expend from said trust fund, and raise and appropriate to said fund the sum of $35,000. (The School Board recommends this appropriation.) 3. Shall the School District accept the provisions of RSA 198:20-8 providing that any school district at an annual meeting may adopt an art:icle authorizing indefinitely, until specific rescission of such authority, the School Board to apply for, accept and expend, without furtiier action by the school district, money ft-om a state, federal or other governmental unit or private source which becomes available during the fiscal year? (The School Board recommends this appropriation.) 4. To hear reports of agents, auditors, and committees or officers heretofore chosen and to pass any vote relating there to. 5. To transact any other business that may come before this meeting. Richard Poelaert, Chairperson Robert A. Caron Dave Miller East Kingston School Board 128 2004 Schod District Report - EK School DistricI: Special Education Programs EAST KINGSTON SCHOOL DISTRICT SPECIAL EDUCATION PROGRAMS Previous Two Fiscal Years per RSA 32:ll-a SPECIAL EDUCATION EXPENSES 2004 School District Report - Exeter Region Cooperative School District Officers Board Members and District Officers 2004 School District Report - SAU 16 Report of Administration SAU 16 REPORT OF ADMINISTRATION SAU 16 MISSION STATEMENT The S4^i5 School Districts are committed to working together to develop common standards and values that will result in graduates who are caring, productive and contributing members of society. In August of 2004, the schools opened their doors with the following enrollments: Swasey Central School in Brentwood - 367; East Kingston Elementary School - 173; Exeter Elementary (Main Street School and Lincoln Street School) - 996; Kensington Elementary School - 194; Newflelds Elementar/ School - 175; Stratham Memorial School - 648; Cooperative Middle School - 1,317; Exeter High School - 1,623, and the Seacoast School of Technology - 560. New Exeter High School The new Exeter High School has proceeded on schedule since last winter under the astute supervision of Walter Pierce, Project Director and SAU 16 Business Administrator. Prior to the groundbreaking ceremony held on May 12, 2004, the site was logged and cleared for the building footprint, roads, parking and athletic fields. Since May, the site work has proceeded on schedule and is approximately 75% complete, including five detention ponds, paved roads and parking lots, septic tanks, site drainage, buried conduit and catch basins. Four of the athletic fields are completed, including installation of in-ground irrigation systems, fencing and grass seeding. The building foundation is complete and the underground utilities are in place. The extension of the electrical service from Route 27 to the building transformer has been completed. Masonry walls, steel structure, roofing and building membrane for the west third of the building are 80% complete. Our construction manager, Harvey Construction Corporation, signed an agreement in August of 2004 for a Guaranteed Maximum Price (GMP) of $39,400,000 which is what was budgeted prior to the March 2003 Bond Vote. Construction activity is proceeding through the winter, including structural steel for the remaining two-thirds of the building, mechanical systems, duct work and electrical wiring. The project will be approximately 30% complete as of February 2005 and substantial completion is scheduled for June 2006. Updates of the project are shown on EXTV-Channel 22 and also displayed on our website, www.saul6.orQ . 131 2004 School District Report - SAU 16 Report of Administration SAU 16 Business Office The SAU Business Office has enjoyed success with general operations and special initiatives this year. The team has continued work on our software conversion, tackled the new GASB 34 accounting standards, supported a multi-district copier bid, and generated savings with additional SAU consolidated purchasing efforts. We are continuing the deliberately staggered implementation of our new accounting software. As the software vendor has released additional components of its product, the SAU has lagged behind those releases, to allow the software to mature and the working out of any technical issues. This fiscal year, we are completing the transitwn of all purchasing and ledger functions into the new application. We will work next year on the payroll and personnel areas. The accounting industry has paid much attention in recent years to the GASB 34 standards, which increase the level of reporting that governmental entities complete. This year the SAU has dedicated a measured amount of time to understanding those standards. We are working to comply with GASB 34 this year in a single district as a first step in globally incorporating these new standards. Economies of scale are essential to effective cost savings. The Business Office has supported efforts again this year to realize savings where possible through consolidated purchasing. A lengthy survey and analysis of district copier use will provide our schools with improved capacity at managed cost over the coming years. The SAU took advantage of a multi-school, multi-town bidding process to help keep costs low. Additionally, the SAU built upon the annual supplies bid savings by joining a purchasing cooperative for plain paper buying this year. Last year this office experienced two key staffing changes. A year later our team is working well and has incorporated the new members very smoothly. Human Resources During the summer of 2004, the SAU 16 Human Resources Department met with and processed employment papers for 51: new teachers and 68 new support staff" members. Overall, SAU 16 employs over 900 people working for our various school districts. This year, the Exeter Region Cooperative School District has been conducting a search to find a successor to retiring high school Principal Gary Heald. It is hoped that by mid-February a new principal will be hired and ready to begin his/her new assignment as of July 1, 2005. 132 2004 School District Report - SAU 16 Report of Administration As a reminder, the Human Resources Department serves all of the SAU 16 Communities of Brentwood, East Kingston, Exeter, Exeter Region Cooperative, Kensington, Newfields and Stratham, Technology and Research Technology The goal of our technology initiatives continues to be on the integration of technology to support student achievement in the classroom. Toward this end, administrators, technology coordinators, and teachers are working with Dr. C hristopher Moersch, Executive Director of the National Business Education Alliance to continue to build their capacity to implement units of instruction that use technology as a support to build higher order thinking skills. In May 2004, the SAU 16 Joint Board approved the addition of a technology integration component into the SAU's teacher evaluation document. Additionally, teachers and administrators continue to have access to many training opportunities throughout SAU 16 to assist in the development of their technological skills. SAU 16 has also embarked on an ambitious project to use Open Source software in our local schools. One of the results of this effort will be that school district funds will beleveraged and maximized because there are no licensing fees for using Open Source software. Open Source solutions will also enable SAU 16 to maximize its computer hardware investment by allowing older PCs in schools to be used as terminals that operate off a server, thusly increasing the number of computers available to students. Open Source software will also provide SAU 16 teachers and students will be able to access free software for use at home, which will enable teachers to expand student learning opportunities outside of the classroom. While this project is in the early stages of implementation, we expect that students will notice changes to some computers and software applications in the Spring of 2005. The development of an SAU 16 Wide Area Network (WAN) will begin in late January of 2005. This network will connect all SAU 16 schools and buildings into one large network. Advantages of this project include: the ability to securely and quickly share documents and resources throughout SAU 16; the potential to consolidate data collection tasks and inaease our capability to analyze student data; and, the capacity to maximize the efficiency of our technology support personnel by enabling them to remotely administer and repair servers and desktop computers. The SAU 16 WAN will be completely operational by the end of the 2004- 2005 academic year. 133 2004 School District Report - SAU 16 Report of Administration Research Two significant initiatives are underway tiiat will greatly expand the ability of SAU 16 staff members to analyze and report students progress. First, each school in the SAU has begun working on the development of an on-line school portfolio. This on-line portfolio will include information that will describe the mission and goals of each school, list demographic information; report standardized test scores; and list areas of strength, as well as, describe areas where the school is seeking to improve. The ultimate goal is that these portfolios will server as "living documents" that will describe how each school is working to meet the needs of its students and community. The second research initiative is the SAU 16-wide survey of students, parents, and staff members. A survey developed by the Education for the Future Initiative at the California State University, Chico that has been administered to over 1 million people over the last fifteen years will be used. The survey seeks to measure the perceptions of parents, staff, and students in the areas of safety, academic programming, and also solicits responses on each school's strengths and weaknesses. The Cooperative Middle School and Exeter High School will be surveyed in the Fall 2004 while elementary schools will be surveyed in the Spring of 2005. The results of these surveys will be included in each school's on-line portfolio. Great Bay elearninq Charter School The Great Bay eLearning Charter School (GbeCS) will open on January 24, 2005 with 50 ninth grade students drawn from the SAU 16 towns of Brentwood, East Kingston, Exeter, Kensington, Newfields, and Stratham. The GbeCS is the first school district sponsored charter school in the state of New Hampshire. Located in the Exeter High School Annex, the focus of the school will be to foster student achievement through project-based learning in a technologically rich learning environment. More information can be found at the school's website: www. greatbayelearn.orQ . Curriculum and Philosophy Assessment Plan - In May of 2004, a testing schedule through 2008 was presented to the SAU 16 Joint Boards. That schedule can be accessed from the Curriculum and Assessment link on the SAU 16 web page and includes the current plan for assessing student achievement and information for instructional decision making through a variety of standardized and locally developed instruments. That same link provides access to NHEIAP results for grades 3, 6, and 10, explanations of the NWEA Assessment Program (Measures of Academic Progress), New England 134 2004 School District Report • SAU 16 Report of Administration Common Assessments, and "National Assessment of Educational Progress" (The Nations Report Card). Ongoing Professional Development opportunities are provided to allow staff members the training needed to maximize these resources. TTirough the work of the SAU Instructional Council, the SAU Administration continues to seek alternative means of assessing student performance and gains in academic achievements. Our curriculum alignment timeline is set forth as part of the Professional Development Master Plan accepted by the State of N.H. Department of Education and spans the years 2002-2007. The following is a progress report of the various curricular priorities for the 2004-2005 school year. Literacy - Writing prompts for assessing writing in grade levels K-10 are developed for spring administration. Science - Grade level vocabulary and essential questions for each grade level are currently being identified by representatives from all school and grade levels. Mathematics - Training for EveryDay Math (EDM) and MathScape is ongoing. Common grade level assessments, parent resource guides, and extended learning packets are topics which are under discussion. Social Studies - Members are convening to discuss appropriate program and student achievement measurements. World Languages - In addition to the scheduled 6-12 review this year, a steering committee has been formed to investigate the potential of applying for a Foreign Language Assistance Program Grant, if the grants become available. Music - As an extension of work previously done, which brought about a series of recommendations in 2002, a task force of SAU 16 music educators are discussing the possibilities of common SAU 16 assessments and resources in music education. Family and Consumer Sciences CFACS) - Beginning last spring, discussions are taking place reviewing the content standards for FACS and how we are meeting them through our programming and integration with other subjects. Health - Although the Physical Education and Health Guidelines were adopted in May of 2002, a task force of Health and Physical Education educators, school nurses, and others have recently reconvened to address the crisis of adolescent 135 2004 School District Report - SAU 16 Report of Administration health issues, and to initiate a proactive plan to address it in our school communities. Grade Reporting Systems - A task force has been formed to investigate "best practices and effective characteristics of grade reporting systems". The purpose of the group is to identify practices and develop recommendations to consider when revising grade-reporting systems. In all areas where the state has entered into the New England Common Assessment Program, grade level teachers are reviewing the Grade Level Expectations which were released from draft form in October 2004 for alignment to our adopted curriculum. Sincere appredation is offered to all of the school board members of SAU 16 for their continued support and dedication to the students of the seven school districts. The Boards' countless hours, dedication and efforts on behalf of collaborative educational and co-curricular excellence, is often unrecognized. Their commitment to SAU 16 students and to their communities allows SAU 16 to be recognized as one of the most outstanding school units in the state of New Hampshire. Respectfully, Arthur L Hanson, Ed.D., Superintendent ofSchools Paul A. Flynn, M.Ed., Associate Superintendent, Director ofHuman Resources Stephen A. Kossakoski, Ph.D., Assistant Superintendent - Technology Jerome E. Frew, M.Ed., Assistant Superintendent - Cumculum Walter C. Pierce, MBA, M.S.T., Business Administrator 136 2004 School District Report - SAU 16 Proposed Budget 2005-2006 SAU# 16 BUDGET 2Q03 School District Report - SAU 16 Proposed Budget 2005-2006 SAU# 16 BUDGET 2003 School District Report - SAU 16 Budget FY 2005 - 2006 bv Town n t^ a: 2004 School District Report - Superintendent's Prorated Salary 2003-2004 - Associate and Assistant 2004 School District Report - SAU16 2005-2006 Academic Calendar Approved 12-20-04 SAU #16 CALENDAR 2005-2006 AUGUST /SEPTEMBER 2004 School District Report - Exeter Region Cooperative School District Warrant 2004 ANNUAL ELECTION EXETER REGION COOPERATIVE SCHOOL DISTRICT EXETER, NEW HAMPSHIRE MARCH 9, 2004 Results of the election of Exeter Region Cooperative School District Officers: Brentwood Board Member, term ending at 2007 election: C. Ralph Adier 2,815 votes Exeter Board MemJDer, term ending at 2007 election Greg Kann 2,997 votes Kensington Board Member, term ending at 2007 Election Robin Ato-Scott 2,738 votes School District Moderator, term ending at 2007 election Charles F. Tucker 3,098 votes Brentwood Budget Committee, term ending at 2007 election Karen Phelan 21 votes East Kingston Budget Committee, term ending at 2005 election Kevin Rtzgibbon 23 votes Exeter Budget Committee, term ending at 2005 election Sandra Parks 2,802 votes Exeter Budget Committee, term ending at 2006 election Albert "Bert" Bourgeois 686 votes Christopher Moutis 855 votes Anne Surman 1,132 votes Exeter Budget Committee, term ending at 2007 election Malcolm Wesselink 2,683 votes Kensington Budget Committee, term ending at 2007 election Stephen McDonough 2,619 votes Newfields Budget Committee, term ending at 2006 election Howard Moulton 31 votes 143 2004 School District Report - Exeter Region Cooperative School District Warrant 2004 Stratham Budget Committee, term ending at 2005 election David Barr 2,583 votes Stratham Budget Committee, term ending at 2006 election Robert Boyd, Jr. 2,563 votes WARRANT ARTICLES 1. Shall the District raise and appropriate as an operating budget, not including appropriations by special wan-ant articles and other appropriations voted separately, the amounts set forth on the budget posted with the warrant, or as amended py vote of the first session, for the purposes set forth therein, totaling $38,027,915? Should this article be defeated, the operating budget shall be $37,873,015, Which is the same as last year,with certain adjustments required by previous action of the District or by law; or the governing body may hold one special meeting, in accordance with RSA 40:13, X and XVI, to take up the issue of a revised operating budget only. (The Budget Committee and the School Board both recommend $38,027,905 as set forth on said budget.) YES 2,320 NO 1,727 2. Shall the District raise and appropriate the sum of the amount of the June 30, 2004 undesignated fund balance (surplus) up to $100,000 to be added to the expendable trust fund known as the "Special Education Trust Fund" (established by the 2002 District meeting under RSA 198:20-c for the purpose of funding unanticipated special education expenses)? (The School Board recommends this appropriation. The Budget Committee recommends this appropriation.) YES 2,367 NO 1,657 3. Shall the District raise and appropriate to the expendable trust fund known as the "Maintenance Fund" (established by ftie 2001 District meeting under RSA 198:20-c for the purpose of funding long term and/or unexpected maintenance/ repair projects of school buildings and grounds) the sum of the amount of the June 30, 2004 undesignated fund balance (surplus), after giving effect to any appropriation under Article 2, above, up to $100,000? (The School Board recommends this appropriation. The Budget Committee recommends this appropriation.) YES 2,429 NO 1,551 144 2004 School District Report - Exeter Region Cooperative School District Warrant 2004 4. Shall the District authorize the School Board to sell two certain parcels of land off Amesbury Road in Kensington and Exeter, New Hampshire, known as Kensington Tax Map 17, Lots 19, 27 and 31 and Exeter Tax Map 111, Lot 3, previously acquired for potential athletic fields, under such terms and conditions as the School Board shall determine are in the best interest of the District? (The School Board recommends adoption of this article.) YES 2,980 NO 961 5. Shall the District raise and appropriate $35,000 as the district's contribution to fund improvements at the Intersection of Guinea Road and Hampton Road in Exeter, New Hampshire? This will be a non-lapsing appropriation per RSA 32:7 and will not lapse until the intersection improvements are complete or by June 30, 2010. (The School Board recommends this appropriation. The Budget Committee recommends this appropriation.) YES 2,213 NO 1,805 6. Shall the District rescind the adoption of a School District Budget Committee under RSA 195:12-a and RSA 32:14 as adopted by the Exeter Region Cooperative School District on March 11, 2003? CThe School Board recommends adoption of this article. The Budget Committee recommends adoption of this article.) YES 2,533 NO 1,360 7. Shall the voters of the Exeter Region Cooperative School District vote to recommend that the District follow the procedures in RSA 674:54 for non-binding review of the plans for the new high school? (The School Board recommends adoption of this article.) YES 2,961 NO 983 Respectfully submitted, Susan E.H. Bendrofch District Cleric 145 2004 School District Report - Exeter Region Cooperative School District Warrant for 2005 2005 ANNUAL DISTRICT MEEHNG WARRANT EXETER REGION COOPERATIVE SCHOOL DISTRICT To the inhabitants of the Exeter Region Cooperative School District, County of Roclcingham, State of New Hampshire qualified to vote upon District affairs: You are hereby notified to meet as follows: FIRST SESSION OF ANNUAL MEEHNG (Deliberative): At the Exeter High School Talbot Gymnasium in Exeter, New Hampshire on Thursday, February 10, 2005, at 7:00 PM for explanation, discussion, debate, and possible amendment of the following warrant articles: 1. Shall the District raise and appropriate as an operating budget, not including appropriations by special warrant articles and other appropriations voted separately, the amounts set forth on the budget posted with the warrant, or as amended by vote of the first session, for the purposes set forth therein, totaling $41,060,171? Should this article be defeated, the operating budget shall be $40,594,774, which is the same as last year, with certain adjustments required by previous action of the District or by law; or the governing body may hold one special meeting, in accordance with RSA 40:13, X and XVI, to take up the issue of a revised operating budget only. (The School Board recommends $41,050,171 as set forth on said budget.) 2. Shall the District establish a capital reserve fund for construction and/or reconstruction of buildings for the use of the Seacoast School of Technology (Region 18 Vocational Center) to be known as the Seacoast School of Technology Building Fund, and name the School Board as agents to expend from said fund, and raise and appropriate to said ftjnd the sum of the amount of the June 30, 2005 undesignated fund balance (surplus) up to $190,000? (The School Board recommends this appropriation.) ( The Seacoast School of Technology anticipates a building project in 2008 that w/IIbe 75% funded by state funds and require a 25% contribution from local fiinds. The member districts ofour vocational school have paid amounts beyond the calculated tuition rates for this school year 2004-05 in order to set aside funds that will be used to meet that 25% contribution requirement Passage of this warrant article will transfer these additional amounts to this reserve fund. If this warrant article does not pass, these funds must be returned to the member districts.) 146 2004 School District Report - Exeter Region Cooperative School Distrtct Warrant for 2005 3. Shall the District raise and appropriate to the expendable taist fund known as the "Special Education Trust Fund" (established by the 2002 Disbict meeting under RSA 198:20-c for the purpose of funding unanticipated special education expenses) the sum of the amount of the June 30, 2005 undesignated fund balance (surplus), after giving effect to any appropriation under Article 2, above, up to $100,000? (The School Board recommends this appropriation.) 4. Shall the District raise and appropriate to the expendable trust fund known as the ''Maintenance Fund" (established by the 2001 District meeting under RSA 198:20-c for the purpose of funding long term and/or unexpected maintenance/repair projects of school buildings and grounds) the sum of the amount of the June 30, 2005 undesignated fund balance (surplus), after giving effect to any appropriations under Articles 2 and 3, above, up to $200,000? (The School Boanj recommends this appropriation.) 5. Shall the District authorize the School Board to convey approximately thirty- six acres of land on the south side of Little River known as the Morrissette land to the Town of Exeter, New Hampshire on such terms and conditions as the School Board shall determine are In the best interest of the District? (The School Board recommends adoption of this article.) ( The purpose of this conveyance is to provide the additional offsite wetiands mitigation aaeage requlr&jby the conditions of the wetiands permit for the new High School.) 6. To hear reports of agents, auditors, and committees or officers heretofore chosen. 7. To transact any other business which may legally come before the meeting. SECOND SESSION: At the polling places designated below on Tuesday, March 8, 2005, to choose the following School District Officers: School District Eioard Member (Brentwood), School District Board Member (East Kingston), School District Board Member (Exeter), School District Board Member (Strattiam), and School DIstrkrt Moderator; and vote on the articles listed as 1,2,3,4, and 5 as those articles may be amended at the First Session; by ballot, the polls to be open at the polling places at the hours designated below: VOTERS IN TOWN OF POLLING PLACE POLLING HOURS East Kingston East Kingston 8:00 AM to 7:00 PM Elementary School Multi-purpose Room 147 2004 Sdiool District Report - Exeter Region School District Budget MS-27 SCHOOL BUDGET FORM OF THE EXETER REGION COOPERATIVE SCHOOL DISTRIQ (MS-27) APPROPRIATIONS AND ESHMATES OF REVENUE FOR THE RSCALYEAR FROM JULY 1, 2005TO JUNE 30, 2006 This budget was posted with Warrant on January 18, 2005 [signed] Ralph Adier Kimbefiey Cdsey LucyCushman Linda Henderson GregKann Patricia Lovejoy Roy Morrisette Robin ^ott Raymond Trueman APPROPRIATIONS WARRANT EXPENDITURES PROPOSED PROPOSED ACQ PURPOSE OF article FOR YEAR FOR YEAR FOR YEAR ^°- NO APPROPRIATION 2003-2004 2004-2005 2005-2006 INSTRUCTION 1100-1199 Regular Programs 1 $10,101,621 $10,898,854 $11,614,515 1200-1299 Special Programs 1 3,3%,256 3,707,831 3,894,445 1300-1399 Vocational Programs 1 1,101,557 1,536,302 1,623,537 1400-1499 Other Programs 1 582,633 622,725 652,393 1600-1899 Adult &Comm. Prog. 1 89,649 310,192 396,150 SUPPORT SERVICES 2000-2199 Student Support Serv. 1 1,382,493 1,714,413 1,895,734 ^ 2200-2299 Instructional Staff Serv. 1 250,312 311,336 322,383 GENERAL ADMINISTRATION 2310-2399 Other School Board 1 98,312 91,000 98,300 148 2004 School District Report - Exeter Reoion School District Budget MS-27 WARRANT ACQ PURPOSE OF ARnaE NO APPROPRIATION NO. EXECUnVE ADMINISTRATION 2320-310 SAU Mngmt. Services 2320-2399 AH Other Admin. 2400-2599 School Admin. Service 2500-2599 Business 2600-2689 Opei3tion of Plant 2700-2799 Student Transportation 2800-2999 Support Serv. & Other FACILITIES ACQUISITION & CONSTRUCTION 40004999 Facilities Acq. & Constr. OTHER OUTUYS 5110 Debt Service- Principal 1 3,279,748 5120 Debt Service - Interest 1 394,704 FUND TRANSFERS 5220-5221 To Food Sen/lce 1 834,743 5222-5229 To Other Special Revenue 5230-5239 To Capital Projects 5251 To Capital Reserves 5252 To Expendable Trust 5300-5399 Intergov. Agency Alloc. APPROPRIATION SUBTOTAL SPECIAL WARRANT ARTICLES 1200 SPED Trust 3 4000 Maintenance Fund 4 4200 CMS Road Improvement 4000 Capital Project 6,647,840 4000 Capital Reserve 784,953 4000 SST Building Fund 2 SPEaAL WARRANT ARTICLE SUBTOTAL INDIVIDUAL WARRANT ARTICLES 2004 School District Report - Exeter Region Cooperative School District Revenues REVENUES ACTUAL REVISED ESTIMATED REVENUE REVENUES REVENUES ACCT SOURCE OF REVENUE Year Year Year 2003-04 2004-05 2005^06 REVENUE FROM LOCAL SOURCES 1300-1349 Tuition $823,786 $600,000 $600,000 1500-1599 Earnings on Investments 19,987 20,000 20,000 1600-699 Food Service Sales 678,962 700,000 720,000 1700-1799 student Act., Dr. Ed., UW 80,000 1800-1899 comm. Serv. Activities 1900-1999 other Local Sources 487,2% 200,000 120,000 REVENUE FROM STATE SOURCES 3210 School Building Aid 1,183,447 3230 Catastrophic Aid 3240-3249 Vocational Aid 3260 Child Nutrition 3270 Driver Education REVENUE FROM FEDERAL SOURCES 4100^539 Federal Program Grants 4540 Vorational Education 4550 Adult Education 4560 Child Nutrition 4580 Medicaid Distribution OTHER FINANCING SOURCES 5110-5139 Sale of Bonds or Notes 5251 Transfer from Cap. Res. 5252 Transfer from Trust Funds Capital Project Interest Voted from Fund Balance Fund Balance to Reduce Taxes TOTAL ESTIMATED REVENUE 150 2Q04 School District Report - Budget Summaiy BUDGET SUMMARY Subtotal Appropriations 2004 School District Report - SAU 16 Proposed Budget 2005-2006 EXETER REGION COOPERATIVE SCHOOL DISTRICT 2005-2006 FISCAL Y^ BUDGET 1/7Q005 2004 School District Report - SAU 16 Enrollment Projections Exeter Region Cooperative School District Enrollment Projections Cooperative IVIicidle School 6th Grade; 7th Grade 8th Grade Total % Change 2004-05 427 2005-06 -mAQ 201T12" 2012-13 m-]5 NOTES