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Admitted-Student-Faq.Pdf 1 2 Enrolment Checklist ❏ Pay Your Tuition Deposit (Page 4) ​ ​ ❏ Access Your Olds College Email (Page 6) ​ ​ ❏ Confirm Your Admission Status (Page 8) ​ ​ ❏ Apply to Live in Residence (Page 10) ​ ​ ❏ Learn How to Access Your “My Olds College” Account (Page 12) ​ ​ ❏ Pay Your Tuition & Fees (Page 14) ​ ​ ❏ Course Registration & Timetables (Page 16) ​ ​ ❏ Important Dates & Deadlines (Page 18) ​ ​ ❏ Explore Your Campus Resources (Page 20) ​ ​ ❏ Other Helpful Things to Know (Page 22) ​ ​ 3 ● Once you are admitted into a program you are required to pay a tuition deposit to confirm your attendance at Olds College and to secure your seat in the program. ● The deadline to pay your deposit is stated in your admission letter. ● For further details on the amount of your tuition deposit and the refund policy, please refer to the Admitted Student website. ● Your tuition deposit will be applied towards your first term tuition. ● Students paying with student loans, sponsorships and/or waivers must still ensure their deposit is paid before the deadline. ● If you fail to pay your tuition deposit prior to the deadline, you risk losing your seat in the program. 4 How much is my tuition deposit? How can I pay my tuition deposit? It varies by program and will be either $200, $500, or $2,500. ● You can pay in-person at the Office of the Registrar (cheque, bank draft, or debit card). For a detailed breakdown of the tuition deposits required for ● You can pay online with a credit card through your My Olds each program, please visit the Admitted Student site and click on College account, through the “View and Pay Your Bill” link. ​ ​ the Tuition Deposit link. ● You can also pay through online banking. Just pick Olds College as the payee and use your nine-digit Student ID Number as your account number. When is my tuition deposit due? What if I change my mind? Can I get a refund? ● Your tuition deposit is due within 30 days if you are admitted 4 or more months prior to your program start date. ● Tuition deposits are fully refundable if you cancel your admission ● It is due within 15 days if you are admitted within 4 months up to 4 months prior to the program start date (i.e. September of the program start date. 4th program start date, tuition deposit is refundable if you cancel ● The tuition deposit is due within 2 weeks if you are offered on or before May 4th). a seat off of a wait list or if you are admitted within 2 weeks ● Tuition deposits are non-refundable if you cancel within 4 of the program start date. months of the program start date. ● Your tuition deposit is due within 2 weeks upon admission ● Your tuition deposit will be refunded minus $100 anytime for to any competitive entry program regardless of admission Conditional Admitted applicants if you do not meet academic date. admission requirements for Full Admission. Your admission letter will tell you when your tuition deposit is due. 5 ● Once you have been admitted into a program, your Olds College email address will be activated within 48 hours of you receiving your Admission Email & Letter. ● Unless otherwise indicated, your Olds College email address will be formatted as [email protected]. ​ ● All further information from Olds College and your Admission Officer will be sent to your Olds College email address, so you need to ensure you check it regularly. ● If you have another email address you check frequently, you can forward your Olds College email address to that account. ● The password that you use to access your Olds College email is the same that you will use to log into computers and WiFi on campus and to also access your Moodle account. It is NOT the same as the PIN you use to access your “My Olds College” account. 6 How do I know what my email address is? What if my Olds College email account isn’t working? Your Olds College email address will be formatted as If you are experiencing any technical issues with your Olds College [email protected]. email account, you can contact Technology Support Services and ​ In the rare occasion that someone with the same name as you they would be happy to assist you. has already attended Olds College, the email address will be formatted as [email protected]. Phone: 403-507-7777 ​ ​ Email: [email protected] How do I login to my Olds College email account for ​ the first time? 1. Change your password: Why is it important to check my Olds College email account? ● Go to mypassword.oldscollege.ca ​ ● Click on “change password” ● The username is your 9-digit Student ID Number All future correspondence from Olds College, including important ● The default password is PWMMDDYY (your birthdate, i.e. information and reminders from your Admission Officer, will be sent PW012090 for Jan 20, 1990) ONLY to this email address. ● Change your password, it just has to be a minimum of 8 characters long It will also be the email address used by other departments at Olds College to send you important information, as well as the email 2. To login to your email: address used by your instructors. ● Go to either oldscollege.ca and click the Sign In at the top ​ ​ right and select "Network Email", or gmail.com and click It is imperative that you check this account frequently or that you ​ ​ "Sign In" forward it to another account that you check regularly. ● Your student email is your [email protected] ● The password is the one you just created 7 ● Prior to attending Olds College, you must ensure that you have achieved Full Admission status. ● Conditional Admission provides you with a seat in the program and is granted on the basis of your current/mid-term marks and confirmation of enrolment in the courses needed to fulfill the admission requirements for your program. ● Final marks must be submitted within one month following the completion of each required course, and no later than one month prior to the program start date. ● Final marks will be reviewed and your admission status will be reassessed when we receive your final transcripts. ● If you went to high school in Alberta, then the Admissions Office will be able to get your final transcripts on your behalf. If you attended a high school in another province or country, then it is your responsibility to get a final and official copy of your transcripts sent to the Office of the Registrar as soon as possible. 8 How do I know if I have Conditional or Full Admission? How do I get Full Admission? The email that you receive from your Admission Officer, as well Once you have successfully completed all of the courses required for as your admission letter, will let you know if your have been admission to your program, you must submit an official transcript to given Conditional or Full Admission to Olds College. your Admission Officer so they can move you to Full Admission status. If you went to high school in Alberta, your Admission Officer will be able to access a copy of your official transcript on your behalf. If you went to high school outside of Alberta, you will be required to obtain an official copy of your transcript and have it sent to the Office Why was I given Conditional Admission instead of of the Registrar. Full? Typically, Conditional Admission is given to applicants who are still in high school and have not yet completed all of the courses required for admission. What happens if I fail one of my required classes? Conditional Admission may also be given to individuals who If you are not successful in one of the courses that is required for have completed high school but are upgrading their courses in admission into your program, your Admission Officer will need to order to meet the admission requirements or to make cancel your application. themselves more competitive. Some programs have an Alternate Admission process that might Olds College grants Conditional Admission so that you are able allow you to still gain admission to your chosen program, so it’s to hold a seat in the program of your choice, even if you haven’t strongly advised to contact your Admission Officer in order to quite completed all of the requirements. determine what all of your options are. 9 ● Living on campus has many advantages, both socially and academically. ● Centennial Village allows you the privacy of your own suite and bathroom, but the benefits of living with your peers. All students living in Centennial Village are required to have a meal plan. ● College Courts are 4-bedroom townhomes that you would share with 3 other students. You each have your own bedroom but you share the kitchen, living room and bathrooms. ● If you are attending the Fashion Institution by Olds College, located in downtown Calgary, you may apply to live in Student Housing at the Southern Alberta Institute of Technology (SAIT) campus. ● You can apply for residence as soon as your are given your Olds College ID number and you have accessed your Olds College email account. ● Visit the Campus Housing Olds College (CHOC) website for room rates, meal plan information, etc. 10 How do I apply for Residence? What is included in my unit? What do I bring from home? ● To apply for Residence, visit the CHOC (Campus Housing ● Centennial Village: double bed, nightstand, desk & chair, ​ Olds College) website and access the application portal. closet, private bathroom ● You will need to have your Olds College email set-up to ● College Courts: double bed, nightstand, desk & chair, closet, ​ start the application process.
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