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Annual General Meeting Minutes June 9, 2020

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P POSTOST--SECONDARYSECONDARY ACCEACCESSIBILITYSSIBILITY ANDAND DISABILITYDISABILITY REOUSRCERESOURCE ASSOCIATIONASSOCIATION Executive Annual General Meeting Meeting Minutes Minutes June June 27, 9, 20202019 MEMBERS IN ATTENDANCE * 2019 – 2020 Executive Members Alicia Pearson OLDS COLLEGE Joleyne Mayers-Jaekel ALBERTA UNIVERSITY OF THE ARTS Alicia Woloschuk MOUNT ROYAL UNIVERSITY Juliana Walker MOUNT ROYAL UNIVERSITY Ann Wade MOUNT ROYAL UNIVERSITY Kristin Lemke KING’S UNIVERSITY Ashley Burke LETHBRIDGE COLLEGE Laurie Osbaldeston MACEWAN UNIVERSITY Barbara Hein KING’S UNIVERSITY Leah Anderson BOW VALLEY COLLEGE Brenda Reitsma UNIVERSITY OF ALBERTA Linden Couteret* NORTHERN ALBERTA INSTITUTE OF TECHNOLOGY Carrie Anton ATHABASCA UNIVERSITY Lisa Boone ATHABASCA UNIVERSITY Cayla Clemens LETHBRIDGE COLLEGE Marilyn Fulton NORTHERN LAKES COLLEGE Csilla Gresku KEYANO COLLEGE Megan Bulford GRANDE PRAIRIE REGIONAL COLLEGE Danielle Hiscock NORTHERN ALBERTA INSTITUTE OF TECHNOLOGY Megan Paul UNIVERSITY OF LETHBRIDGE Dawn Vickers UNIVERSITY OF LETHBRIDGE Oksna Cheypesh UNIVERSITY OF ALBERTA Denise Johnston SOUTHERN ALBERTA INSTITUTE OF TECHNOLOGY Pilar Aguilar CONCORDIA UNIVERSITY OF EDMONTON Elise Kruithof BURMAN UNIVERSITY Rob Blake* UNIVERSITY OF CALGARY Emily Gidden BOW VALLEY COLLEGE Ron Whitford SOUTHERN ALBERTA INSTITUTE OF TECHNOLOGY Eva Sale ATHABASCA UNIVERSITY Sandra Griffin* OLDS COLLEGE Genevieve Milliken PORTAGE COLLEGE Sharon Stearns UNIVERSITY OF ALBERTA Gifty Amakye* RED DEER COLLEGE Susan Amer UNIVERSITY OF ALBERTA Janet Arnold MOUNT ROYAL UNIVERSITY Tami Smith LAKELAND COLLEGE Joan McNeil UNIVERSITY OF ALBERTA Tammy Purchase* NORTHERN LAKES COLLEGE Jocelyn Stroebel MACEWAN UNIVERSITY Tara-Jean Wenc* Jodi-Lynn Jackson OLDS COLLEGE OPENING The Annual General Meeting of the Post-Secondary Accessibility and Disability Resource Association of Alberta (PADRA- AB) was called to order at 10:07 AM on June 9, 2020 by video-conference by Chair, Sandra Griffin. MINUTES 1. APPROVAL OF AGENDA The PADRA Chair, Sandra Griffin, provided the agenda in advance of the meeting with one item included for other business. Motion: To approve the agenda as presented. Moved by: Tara-Jean Wenc Seconded by: Rob Blake UNIVERSITY OF CALGARY None opposed. MOTION CARRIED www.padra-ab.org PADRA 2020 AGM Minutes Page 1 of 3 2. CONFIRM ROLL CALL AND QUORUM The Chair confirmed that there are 50 eligible members with 43 registered to participate in the AGM and 2 proxy. A quorum of 25 voting members are participating in the meeting, as per bylaws. 3. CONFIRM NOTICE OF MEETING PROVIDED The Chair confirmed that notice of the AGM was distributed to active members and the PADRA Google Group on May 11, 2020. 4. APPROVAL OF MINUTES OF MAY 14, 2019 AGM (Appendix 1) PADRA Secretary, Gifty Amakye, presented the minutes of the 2019 Annual General Meeting held at Ambrose University on May 14, 2019, which were attached to the meeting materials. Motion: To approve the 2019 AGM minutes as amended to include the name of Sarah Callaghan to the new executive. Moved by: Sandra Griffin OLDS COLLEGE Seconded by: Linden Couteret NORTHERN ALBERTA INSTITUTE OF TECHNOLOGY None opposed. MOTION CARRIED 5. CHAIR’S REPORT (Appendix 2) The Chair presented a report of PADRA projects and activities of the 2019-2020 year including the two day fall meeting hosted by Bow Valley College at the Fashion Institute by Olds College. A summary of the current projects in progress included updates to the Reporting Instruction and Reference Manual, creation of a qualitative report template and a position letter on the benefits of UDL in Post-Secondary institutions for the Senior Student Services Officers (SSSO). 6. TREASURER’S REPORT (Appendix 3) PADRA Treasurer, Linden Couteret, provided the 2019-2020 financial report and the proposed budget for the 2020- 2021 Fiscal Year. There was no questions or points for discussion relating to the financial records and proposed budget. Motion: To approve the Treasurer’s Report as presented by Linden Couteret. Moved by: Linden Couteret NORTHERN ALBERTA INSTITUTE OF TECHNOLOGY Seconded by: Carrie Anton ATHABASCA UNIVERSITY None opposed. MOTION CARRIED 7. ELECTION OF MEMBERS TO REVIEW FINANCIAL STATEMENTS FOR 2020-20201 The Chair called for members to indicate their interest in reviewing the financial statements of the 2020-2021 fiscal year. Motion: To approve the members listed below as the reviewers of the 2020-2021 financial statements. Rob Blake UNIVERSITY OF CALGARY Tami Smith LAKELAND COLLEGE Dawn Vickers UNIVERSITY OF LETHBRIDGE Moved by: Gifty Amakye RED DEER COLLEGE Seconded by: Elise Kruithof BURMAN UNIVERSITY None opposed. MOTION CARRIED www.padra-ab.org PADRA 2020 AGM Minutes Page 2 of 3 8. ELECTION OF 2020-2021 EXECUTIVE The Chair presented a testimonial of the benefits of joining the PADRA Executive from the Former PADRA Chair, Karma Black. The regional breakdown of Executive Officers was presented in addition to the Executive roles and responsibilities. Instructions of how members could be nominated for an executive position in addition to confirmation of the returning Executive members. Members who had been nominated both in advance and during the AGM were given the opportunity to accept or decline the nomination, introduce themselves and share their interest in joining the Executive. Motion: To elect the slate of Executive members as listed below: NORTHERN EXECUTIVE MEMBERS Carrie Anton ATHABASCA UNIVERSITY Megan Bulford GRANDE PRAIRIE REGIONAL COLLEGE EDMONTON EXECUTIVE MEMBERS Danielle Hiscock NORTHERN ALBERTA INSTITUTE OF TECHNOLOGY Linden Couteret NORTHERN ALBERTA INSTITUTE OF TECHNOLOGY – Returning member Pilar Aguilar CONCORDIA UNIVERSITY OF EDMONTON CENTRAL EXECUTIVE MEMBER Gifty Amakye RED DEER COLLEGE – Returning member CALGARY EXECUTIVE MEMBER Joleyne Mayers-Jaekel ALBERTA UNIVERSITY OF THE ARTS SOUTHERN EXECUTIVE MEMBER Megan Paul UNIVERSITY OF LETHBRIDGE PAST CHAIR EXECUTIVE MEMBER Sandra Griffin OLDS COLLEGE – Returning member Moved by: Elise Kruithof BURMAN UNIVERSITY Seconded by: Tammy Purchase NORTHERN LAKES COLLEGE None opposed. MOTION CARRIED 9. OTHER BUSINESS 9.1 Edmonton Regional Post-Secondary Mental Health Committee Volunteer The Chair informed the membership that a volunteer was sought from the Edmonton region to join the Edmonton Regional Post-Secondary Mental Health Committee. Pilar Aguilar CONCORDIA UNIVERSITY OF EDMONTON volunteered for the position. No other members expressed interest in volunteering. 9.2 Fall PADRA Meeting Planning The Chair and Secretary will send out a poll to the PADRA membership regarding interest in attending and participating in the fall meeting planning. 10. QUESTION PERIOD None. 11. ADJOURNMENT Motion: To adjourn the 2020 PADRA AGM. Moved by: Sandra Griffin OLDS COLLEGE Seconded by: Gifty Amakye RED DEER COLLEGE None opposed. MOTION CARRIED - The 2020 Annual General Meeting of the Post-Secondary Accessibility and Disability Resource Association of Alberta was adjourned at 11:02 AM. www.padra-ab.org PADRA 2020 AGM Minutes Page 3 of 3 .
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