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UC Washington Center Review Dear Chair

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UC Washington Center Review Dear Chair UNIVERSITY OF CALIFORNIA BERKELEY • DAVIS • IRVINE • LOS ANGELES • MERCED • RIVERSIDE • SAN DIEGO • SAN FRANCISCO SANTA BARBARA • SANTA CRUZ OFFICE OF THE PROVOST AND OFFICE OF THE PRESIDENT EXECUTIVE VICE PRESIDENT FOR ACADEMIC AFFAIRS 1111 Franklin Street, 12th Floor Oakland, California 94607-5200 December 6, 2019 ACADEMIC COUNCIL CHAIR KUM-KUM BHAVNANI Re: UC Washington Center Review Dear Chair Bhavnani: As you know, last year President Napolitano announced she would like to begin the consultation process on whether and how to transition selected systemwide programs to campuses. As part of that process, I have led a review of the UC Washington Center (UCDC) to gain a better understanding of its current state and determine the best options for UCDC’s future. I have now completed that assessment and would like to share with the Academic Senate the report for review and feedback. This report was developed based on interviews with and data collected from various stakeholders, including members of the UCDC Governing Council and Academic Advisory Committee, as well as campus and other stakeholders. It was refined based on feedback from the UCDC leadership team. This report contains both a detailed current state assessment and a proposal for the future state. The current state assessment comprises my understanding of the background, activities and programs, organizational structure, financials, and competitive landscape for UCDC. The proposal for the future of UCDC, includes a vision, set of goals, and changes necessary to meet those goals. Please note that some changes have already taken place at UCDC as a result of the assessment, specifically to the Center’s funding model. For more information about this changes please see the attached memo from Executive Director Shapiro. We welcome feedback on these initial changes in addition to feedback on the assessment report and proposal for the future state of UCDC. I would appreciate receiving the Academic Senate’s comments no later than March 6, 2020. Please submit your comments to [email protected]. If you have any questions, please contact Kimberly Peterson at [email protected] or (510) 587-6303. Thank you again for your time and attention to this matter. December 6, 2019 Page 2 Appreciatively, Michael T. Brown, Ph.D. Provost and Executive Vice President for Academic Affairs Enclosure: UC Washington Center Current State Assessment Report and Proposal for Future State, November 6, 2019 UCDC Memo from Executive Director Shapiro, November 27, 2019 cc: Vice Chair Gauvain Vice Provost Carlson Associate Vice President Nelson Executive Director Baxter Executive Director Shapiro Chief of Staff Peterson and on any additional students they send beyond the quota. The COVC also agreed to maintain campuses’ total enrollment commitment, but the GC will explore alternatives to the current quota system. 3. Simplify administrative processes related to facilities management We continue to explore how best to leverage ties to ITS and BASC units at UCOP. We have integrated our IT team more closely with ITS for both training and service delivery purposes. 4. Enhance student service delivery We have made significant advances in the last year. We are collaborating with the UC Education Abroad Program (UCEAP) and its vendor to build a new website and hope to adapt UCEAP’s new Student Information System for our use. This would allow us to standardize and simplify the multiple processes students now use for program applications, housing contracts, and course registration. Since the Huron Report was drafted, we have rolled out a new internship data base that includes over 900 internship opportunities in DC. Students can search by area of interest, upload application documents, etc. The site is also used for work agreement and evaluation forms. We have also 2 increased staffing of our internship team as recommended and have reallocated work so that staff can focus on internship placement and be assigned to specific campuses. We have worked closely with campus staff to clarify our division of labor and share best-practices. We sponsor monthly call-in meetings, annual in-person retreats, and recently drafted an onboarding manual for new campus hires. 5. Expand alumni relations We have expanded and deepened our connection to the UC alumni community in Washington, with notable advances in the last year. We provide space in our building for UC alumni board meetings and campus-sponsored events. We host alumni networking nights each term, which allow our students to interact with 70-80 alumni over dinner. Our mentorship program has exploded and now matches over 100 alumni with UCDC students each term. In addition, alumni are frequent classroom and Monday Night Forum speakers and often provide us with opportunities for student internships and invitations to community events. UC Washington Center Current State Assessment Report and Proposal for Future State November 6, 2019 Draft UC Washington Center Current State Assessment Report and Proposal for Future State TABLE OF CONTENTS Table of Contents .......................................................................................................................................... 2 Letter from Provost Michael Brown ............................................................................................................... 4 Executive Summary ...................................................................................................................................... 6 Background ................................................................................................................................................... 7 Mission and Purpose .................................................................................................................................................................... 7 History .......................................................................................................................................................................................... 8 Administration ............................................................................................................................................. 11 Reporting Structure .................................................................................................................................................................... 11 Operational Support ................................................................................................................................................................... 11 Facilities ..................................................................................................................................................................................... 12 Information Technology .............................................................................................................................................................. 18 Planning and Reporting .............................................................................................................................................................. 26 Future Suggestions .................................................................................................................................................................... 26 Organizational Structure ............................................................................................................................. 28 Employees ................................................................................................................................................................................. 29 Governance ............................................................................................................................................................................... 34 Campus Coordinators ................................................................................................................................................................ 38 Campus Faculty Directors .......................................................................................................................................................... 39 Key Partners .............................................................................................................................................................................. 39 Future Suggestions .................................................................................................................................................................... 41 Undergraduate Program ............................................................................................................................. 43 General Structure ....................................................................................................................................................................... 44 Admissions and Registration ...................................................................................................................................................... 49 Courses...................................................................................................................................................................................... 53 Enrollment .................................................................................................................................................................................. 57 Internships ................................................................................................................................................................................
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