9th International Defence Exhibition & Seminar

EXHIBITOR’S MANUAL

Organized By A Venture of Supported By Endorsed By Event Manager

Defence Export Government Pakistan Armed Trade Development Badar Expo Promotion Organization of Pakistan Forces Authority of Pakistan Solutions

Final 2016 ver.

IDEAS – 2016: Exhibitor’s Manual Table of Contents

About IDEAS 2016 Welcome Note by the Organizer

1. General Information 1.1 Karachi Expo Center – Salient Features 1.2 Event’s Schedule 1.3 Build-up Period: Schedule 1.4 Activities during the Event 1.5 Outdoor Exhibit Space 1.6 Access to the Exhibition 1.6 Invitation Policy & Annexure

2. Technical Specifications: Exhibition Halls & Stands 2.1 Exhibition Halls’ Specifications 2.2 Stand Fitting Regulations 2.3 Stalls & Booth Operations 2.4 Outdoor Exhibit Space & Display (a) B2B Meeting Packages & Details (b) Official Stand Builders

3. Marketing Management & Activities 3.1 IDEAS-Show Catalogue 3.2 IDEAS-Show Dailies 3.3 Press & Media Center 3.4 IDEAS Website 3.5 Branding Opportunities

4. Official Contractors and Services 4.1 On-site Security 4.2 Communication-Telephone, Fax & Internet 4.3 Electrical Services & Supply 4.4 Compressed Air Supply 4.5 Rental Audio Visual Equipment 4.6 Ground Services Provider (Hotel, Rent-A-Car & Travel Reservations) 4.7 Hiring of Temporary Staff 4.8 Cleaning during Build-up and Teardown Periods 4.9 Furniture Rental 4.10 Exhibitor’s Services/ Show Management Office 4.11 Business Centre 4.12 Food & Beverages 4.13 Prayer Area 4.12 Exhibitor Help Desk 4.13 Medical Facilities in Vicinity of Karachi Expo Center

5. Useful Information for Foreigners 5.1 Climate 5.2 Currency 5.3 Languages 5.4 Photography 5.5 Visa Formalities 5.6 Customs 2 V-1.1(Apr.18, 2016)

IDEAS – 2016: Exhibitor’s Manual Table of Contents

6. Rules and Regulations of Participation 6.1 Payment/Cancellation of Bookings 6.2 Space Allocation & Use 6.3 Stalls/Booths/Bare Spaces & Exhibits 6.4 Stalls/Booths Operations 6.5 Moving-In & Out of the Exhibition Halls 6.6 Electrical, Telephone & Internet Installations 6.7 Insurance, Indemnity by the Exhibitors 6.8 Hall Managers 6.9 General Terms & Conditions 6.10 Meeting Dead-lines

7. Freight Handling & Customs Clearance

8. IDEAS-ORDER FORMS (All Order Forms are available on IDEAS Website & can be downloaded)

Order Form# Description of Services

I-01 Indoor Bare Space Exhibitors’ Stall Building Contractors I-02 Shell Scheme Stand Fascia Name I-03 Take-over by Exhibitor (Omitted) I-04 Hand-over by Exhibitor (Omitted) I-05 Exhibitors’ Catalogue Entry I-06 Exhibitors’ Catalogue/Show Dailies Advertising Opportunities I-07 Venue Branding/Advertising I-08 Information for Press I-09 Pre-Registration Trade Visitors’ e-badge ID# I-10 Exhibitors’ Car Parking Stickers I-10 (a) Annexure I-11 Telecommunications & Internet Facilities I-12 Electrical Services Supply I-13 Compressed Air Connection I-14 Furniture / Audio Visual Equipment Rental I-15 Audio Visual Equipment Rental (Omitted) I-16 Vehicle Rental I-17 Temporary Staff Hiring I-18 Photographic Services (Omitted) I-19 Plants and Fresh Flowers: Rental & Sales (Omitted) I-20 Exhibitors’ Badges I-21 Contractors’ Personnel Badges I-22 Visa to Pakistan I-23 Display of Exhibits - End User Certificate I-24 Display of Mobility Vehicles I-25 Request for Entry Passes (Omitted) I-26 Hotel Reservation

3 V-1.1(Apr.18, 2016)

IDEAS – 2016 Exhibitor’s Manual

Welcome Note by the Organizer

Defense Export Promotion Organization “DEPO” feels proud in holding the 9th International Defence

Exhibition and Seminar “IDEAS 2016” and welcomes all its participants to this eminent defence show.

DEPO assures the exhibitors & visitors alike a very safe and sound commercially viable participation coupled with unmatchable hospitality, better than the previous IDEAS events.

DEPO takes the privilege to present this Exhibitors’ Manual to facilitate their impeccable participation in

IDEAS 2016. Exhibitors are requested to read the Manual thoroughly in order to acquaint themselves about the services and facilities available for them and to familiarize with the Rules & Regulations / Terms

& Conditions of Participation in the Event. This Manual would answer almost all the Pre-Event, during

Event and Post-Event queries of the exhibitors.

To ensure smooth operation, exhibitors must adhere to the deadlines for submitting relevant information to the Event Manager, M/s Badar Expo Solutions. Should any further information or assistance be required, the General Manager (Operations), Badar Expo Solutions be contacted at the venue in Show

Management Office located within the Karachi Expo Centre 15 days prior to the event and thereafter until

27th November 2016.

DEPO looks forward to welcome its esteemed Guests, Delegates, Visitors and Exhibitors and wishes them an enjoyable and fruitful participation in IDEAS 2016.

IDEAS 2016 Team

4 V-1.1(Apr.18, 2016)

IDEAS – 2016 Exhibitor’s Manual

About IDEAS 2016

The International Defense Exhibition and Seminar “IDEAS” is biennial defense & defence related products technology show being organized since 2000 by Defence Export Promotion

Organization “DEPO”, Ministry of Defence Production, Government of Pakistan at the Karachi

Expo Centre as its main venue. The objective of holding the event is to provide the leading armaments manufacturers of the world and, opportunity to showcase their latest products & technology to offer & display, also the marketing opportunities to the domestic manufacturers of armaments and products catering to the needs of the defence industry worldwide.

The show is co-located with the most prestigious & very high profile defence SEMINAR, recognized in international academic and military circles as a major forum on defence strategies, security dynamics and technology outlooks.

5 V-1.1(Apr.18, 2016)

SECTION – 1

General Information

6 V-1.1(Apr.18, 2016)

IDEAS – 2016 General Information

VENUE: KARACHI EXPO CENTRE

7 V-1.1(Apr.18, 2016)

IDEAS – 2016 General Information

1.1 KARACHI EXPO CENTRE: SALIENT FEATURES

Karachi Expo Centre is centrally located opposite Civic Centre in full secured surroundings and equipped with adequate facilities to hold international exhibitions. It comprises the Congress Centre and Six Exhibition Halls interlinked through an atrium and corridors. The Congress Centre houses the main reception on ground floor.

The VIP offices shall be located on 1st and 2nd floor of Congress Centre. The Organizer’s camp offices shall be located on Mezzanine Floor of hall 2 to serve the Exhibitors.

KARACHI EXPO CENTRE FACILITIES CONGRESS CENTRE (Restricted Access) EXHIBITION HALLS 1 – 6

Level-0: VIP Reception, Information Centre & Level-0: Exhibit Arena & Help Desks Security Offices Mezzanine Level: Fast Food Outlets Level-1: VIP Defence Officers’ Camp Offices Level-2: VVIP Defence Officers’ Camp Offices

The Exhibition Hall-2 is directly linked with the Congress Centre through an Atrium while Halls 1,3,4, & 5 are connected through inter-linking corridors. A large Foyer Area lies in between Hall 5 & 6 where the Media Centre, Business Centre, Reception, Press Briefing Area & MOU Signing Area shall be located. Expo Centre Management Offices, Utility Buildings, Security Offices and a mosque adjacent Gate #2, facing Sir Shah Suleiman Road, VVIP and VIP cars’ parking are all encompassed within the Expo Centre compound.

Temporary Offices for Registration, Show Management, Outdoor Exhibit Paved Areas 1 & 2, Custom Bonded Warehouse (exclusively created to facilitate IDEAS’ Overseas Exhibitors) etc. shall also be established prior to the Show within the Expo Centre to cater to the requirements of the Show.

Karachi Expo Centre Address: Phone: +92 21 399206487-90 Trade Development Authority of Pakistan, Fax:+92 21 399206461 3rd Floor, Block A, Finance & Trade UAN:111-444-111 Centre, P.O. Box No. 1293,Shahrah-e- E-mail:[email protected] Faisal,Karachi 75200 Pakistan. URL:http://www.tdap.gov.pk

8 V-1.1(Apr.18, 2016)

IDEAS – 2016 General Information

Program Of Events IDEAS - 2016

Date Events Venue Timing 20-Nov-16 Full Dress Rehearsal Expo Center 1100 - 1230 hrs. ( Sun ) Curtain Raiser Ceremony Expo Center 1500 - 1630 hrs. 21 Nov 2016 Seminar full dress Rehearsal Movinpic Hotel 1800 - 2000 hrs. ( Mon ) 22-Nov-16 Inauguration Ceremony Expo Center 0930 - 1120 hrs. ( Tue ) Visit of selected stalls by Chief Guest Expo Center 1120 - 1250 hrs. Lunch (As per invitation) Expo Center 1315 - 1415 hrs. Exhibition open for visitors Expo Center 1130 - 1700 hrs. Networking of Delegates Expo Center 1130 - 1700 hrs. B2B Meetings Expo Center 1130 -1700 hrs. Seminar , Followed by dinner Movenpic Hotel 1830 - 2200 hrs.

23-Nov-16 Exhibition Expo Center 0930 - 1700 hrs. ( Wed ) Networking of Delegates Expo Center 0930 - 1700 hrs. B2B Meetings Expo Center 0930 - 1700 hrs. Sideline Conference Expo Center Session -I 1030 - 1300 hrs. Session -II 1430 - 1700 hrs. Governor's Reception Governor House 1900 - 2130 hrs.

24-Nov-16 Exhibition Expo Center 0930 - 1700 hrs. ( Thu ) Networking of Delegates Expo Center 0930 - 1700 hrs. B2B Meetings Expo Center 0930 - 1700 hrs. Sideline Conference Expo Center Session -I 1030 - 1300 hrs. Session -II 1430 - 1700 hrs. 25-Nov-16 Exhibition Expo Center 0930 - 1700 hrs. ( Fri ) B2B Meetings Expo Center 0930 - 1300 hrs. Closing Ceremony Expo Center 1500 - 1700 hrs. o Closing Address o Distribution of Certificates by Minister DP o Closing Press Briefing

Note: 1. Entry in IDEAS Activities is restricted to invited guests only. 2. Entry in IDEAS Exhibition restricted to Authorized Entry Pass Holders only. 3. Exhibitor’s Staff shall be allowed to enter from 08:30 hrs. Till 17:30 hrs. 9 V-1.1(Apr.18, 2016)

IDEAS – 2016 General Information

1.3 BUILD-UP PERIOD: SCHEDULE

08Nov.- 18 Nov. 2016 08:00 hrs. 23:59 hrs. I Indoor Bare Space Stall Setup 19 Nov. 2016 08:00 hrs. 17:00 hrs.

17 - 18 Nov. 2016 08:00 hrs. 23:59 hrs. II Indoor Shell Stall Setup 19 Nov. 2016 08:00 hrs. 17:00 hrs.

10 Nov 2016 - 18 Nov. 08:00 hrs. 23:59 hrs. III Outdoor Bare Space Display Setup 2016

25Nov. 2016 – 27 Nov. 23:59 17:00 hrs. * VI Tear Down Schedule(Round the clock) 2016

Notes:

1. *Stand dismantling, removal of all exhibits / stand materials and site cleaning must be completed by 1700 hrs. On 27thNovember2016.

2. Personnel of the exhibiting companies and their contractors must wear badges as entry pass during the stall build-up, exhibition and teardown periods.

1.4 ACTIVITIES DURING THE SHOW

1.4.1 Inauguration Ceremony

The inauguration Ceremony shall be held at Karachi Expo Centre on 22ndNovember, 2016 at am 09:30 hrs.

1.4.2 Seminar

IDEAS in addition to being a celebrated event attended by a large number of delegates, dignitaries and trade visitors, also plays host to one of the most prestigious Seminars in the region.

IDEAS SEMINAR is regarded in international academic and military circles as a major forum on defense strategies, security dynamics and technologies outlook. The Seminar will bring together senior strategists and eminent speakers from all over the globe. The International Defense Seminar serves as a widely

10 V-1.1(Apr.18, 2016)

IDEAS – 2016 General Information

Attended interactive platform in the Asian region that presents a unique international outlook for the defense industry. Moreover, the Seminar programme is designed to be special relevance to altering security paradigm of Asia in general, and Middle East and South West Asia in particular. Special focus is given on the strategic impact and regional significance of defense collaborations in light of the security threats faced by countries in this part of the world.

1.5 OUTDOOR EXHIBIT SPACE

Outdoor Exhibit Areas-1, 2, & 3 have been established over tarmac within the Expo Centre to facilitate Display of Heavy Exhibits, Machineries & Equipment’s.

1.6 ACCESS TO THE EXHIBITION

1.6.1 ENTRY BADGES

Exhibitors are required to provide the names of the stall attendees on the relevant Order Form before 18 October 2016. Local exhibitors’ badges may be collected from the Show Managements Office at the Expo Centre from 10th Nov. 2016 and onwards.

1.6.2 CAR PARKING

Vehicles other than with VVIP & VIP car stickers shall not be allowed inside Expo Center during the exhibition. All vehicles shall be parked at designated places National Sports Coaching Center. Which has 900 cars parking space. Car parking stickers shall be issued 15 days prior to the event for various categories of visitors/ delegates & exhibitors. There will be complimentary Coaster Service running exclusively for the exhibitors, visitors, service providers and organizer’s / Badar Expo Solution Staff at regular intervals from parking areas to the Expo Center entrance gate # 2, opposite Sui Gas Building on Sir Shah Suleman Road.

The exhibitors’ staff and workforce shall be allowed to take their vehicles inside Expo Center during stall build up period up to 18thNov. 2016 till 17:00 hrs.

11 V-1.1(Apr.18, 2016)

IDEAS – 2016 1.6 INVITATIONS DISTRIBUTION POLICY

Following is the distribution policy of invitation, allocated as per respective space category. The invitation(s) shall be provided to the authorized person of the company from the exhibition desk at expo center.

EXHIBITOR INVITATIONS QTY.

SIZE GOVERNOR CATEGORY TYPE INAUGURATION SEMINAR TOTAL/Invite Sqm RECEPTION

SHELL SPACE 1 0 1 2 A 24-36 1 0 1 2 B 42-60 1 1 2 4 72- BARE SPACE C 1 1 2 4 100 100- D 2 2 3 7 Above

12 V-1.1(Apr.18, 2016)

FORM I-6 Annexure 1.6 INVITATIONS REQUISION FORM

“To Be Submitted By 30 September , 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature NOTE : It is absolutely essential that all exhibitor and their personnel requiring access to the exhibition site, fill in this Order Form specifying the following: We have appointed the following persons of our company to attend or visit our stall / Ideas 2016 : No. Name Designation Nationality Car Registration Number & Make 1. 2. 3. 4. 5. 6. 7. 8. Note: Use additional sheets if required.

Remarks: - Order Forms received without details or incomplete information will not be processed. - Invitation will be ready for collection from 18 November 2016 from Show Management office at site.

For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions bungalow # C- 175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

13 V-1.1(Apr.18, 2016)

SECTION - 2

Technical Specifications of

Exhibition Halls & Stands

14 V-1.1(Apr.18, 2016)

IDEAS – 2016 Technical Specifications Exhibition Halls & Stands

2.1 EXHIBITION HALLS: SPECIFICATIONS

 Hall 1, 2 & 3 are R.C.C structured 60m X 36m X 6m high each  Hall 4 is steel structured 90m X 36m X 8m high  Hall 5 and Hall 6 are steel structured 90m X 36m X 9m high  All the halls except Hall-2 have single Mezzanine Floor @ 12m X 36m each by 2.4m  Hall-2 has Mezzanine Floor all around; 12m X 36m each on left and right sides, interconnected by 4.5m wide mezzanine floor at front entrance and 3m wide at rear  Typical clearance under the mezzanine floors is 2.5m  Mezzanine floors have access through stairs from the ground floor of exhibition hall.  Spiral stair-cases connect the mezzanine floor from outside (fast food/drinks stocks are replenished from outside without hindering the exhibition arena)

. Pillar Size: 2’ - 1” X 2’- 1”

15 V-1.1(Apr.18, 2016)

IDEAS – 2016 Technical Specifications Exhibition Halls & Stands

. Pillar Size: 2’ - 1” X 2’- 1

16 V-1.1(Apr.18, 2016)

IDEAS – 2016 Technical Specifications Exhibition Halls & Stands

Hall # 5 & 6

17 V-1.1(Apr.18, 2016)

IDEAS – 2016 Technical Specifications Exhibition Halls & Stands

2.1 POSSESSION OF SHELL STALLS / BARE SPACES

2.1.1 Indoor Shell Stalls

Exhibitors, who have booked the Exhibit Space for the Indoor Shell Scheme Stall (size 3m x 4m) and settled their accounts, will be handed over the stalls with the following items:

Items Description / Quantity Power Supply Single Phase 220V (50Hz), 5 amp Power Socket 01 - 5 amp Spot Light 04 - (100 watts each) Floor Carpet Within Stand Area Chair 03 Table 01 Information Counter 01 Fascia Max 20 Characters Including Blank Spaces

18 V-1.1(Apr.18, 2016)

IDEAS – 2016 Technical Specifications Exhibition Halls & Stands

2.1.2 Possession of Indoor Bare Spaces

Exhibitors, who have booked the Exhibit Space in the Indoor Space Scheme and settled their accounts, will be handed over possession of their stalls/spaces immediately after the completion of hall marking, mentioned in the stall build up schedule.

Standard Indoor Bare Space Scheme contains the following item only:

Item Description / Quantity Power Socket 10 amp, Single Phase 220V (50 Hz)

2.1.3 Possession of Outdoor Bare Spaces

Exhibitors, who have booked the Exhibit Space in the Outdoor Space Scheme and settled their accounts, will be handed over possession of their space immediately after the completion of hall marking, mentioned in the stall build up schedule.

Standard Outdoor Bare Space Scheme contains the following item only:

Item Description / Quantity Power 10 amp, Single Phase 220V (50 Hz) Socket

19 V-1.1(Apr.18, 2016)

IDEAS – 2016 B2B Meeting Rooms Packages :

SETUP - 1: 10 Persons PACKAGE =US$2000/-

 Meeting Setups (Board Room Style or theater seating ) for maximum of 10 persons available at mezzanine levels in Hall 1, 3 & 6  Advance bookings on the basis of first come first serve basis in Tulip, Rose, Orchid rooms.  Available from Day 23rd till Day 25th November, 2016  Offered Scheduled are: A = 10-30 am To 12:30 pm B = 2:30 pm To 4:30 pm

SETUP - 2: 50 Persons PACKAGE =US$5000/-

 Meeting Setups (Conference seating) for maximum of 50 persons available at mezzanine levels in Hall 4, 5.  Advance bookings on the basis of first come first serve basis in opal or Pearl rooms.  Available from Day 23rd till Day 25th November, 2016.  Offered Scheduled are: A = 10-30 am To 01:00 pm B = 2:00 pm To 4:30 pm

Seating Arrangement (conference type)

 Multimedia Projector with screen  01 Sound System  Tea / Coffee & Assorted Cookies  Two Attendants (Service Boys)

Note: Things shown in picture may vary from the actual setup.

20 V-1.1(Apr.18, 2016)

IDEAS – 2016 Technical Specifications Exhibition Halls & Stands

2.2 STAND FITTING REGULATIONS

2.2.1 Indoor Shell Scheme Stalls

Shell Scheme Stall/Booths are all uniform designed including the fascia with exhibitor’s names. No Alteration or addition is allowed to be made in the standard fascia and lettering by Exhibitors (use Order Form I-2 for Shell Scheme Fascia Name).

All standard shells are framed with high quality material and the exhibitors are forbidden to apply any poster, wall paper, paint, drilling, nail or screw on the panels; however, the exhibitors may apply single or double-sided tapes on the existing panels. No glue, scotch tape, self-adhesive paper, screw, nail spoke, pin or paint shall be used on floors, walls, pillars or any part of the exhibition halls permanent structure.

2.2.2 Indoor Bare Scheme Stalls

Only the Official Supporting Stall Building Contractors shall construct Bare Scheme stalls/Booths. Indoor Bare Spaces are to be constructed by Official Stall Building Contractors only. The list of official contractors is available atwww.ideaspakistan.gov.pk.

In case an exhibitor intends to deploy its own Stall Building Contractor other than the official contractor then the exhibitor shall pay the coordination fee to the Organizer @ 17% of the cost of constructing the stall. Such contractor shall submit copy of the Agreement/Work Order with the Exhibitor showing the contracted cost of constructing the stand. Exhibitors must strictly follow the Terms & Conditions of Participation and cooperate with the Organizer’s Official Contractor before commencement of any work at their stalls.

Height of the Bare Space Stalls shall not exceed from 2.4m at edge. In case it is higher, it may be taken rising up to maximum of 4.5m beyond 1.0m from the edge inside the booked space. If required, exhibitor of Bare Space Scheme shall erect his own wall at edge and shall in no case use the partition wall of adjacent exhibitor for any purpose.

The exhibitor shall be responsible for removal of all packaging waste and garbage materials resulting from erection or dismantling in the exhibition halls. All containers, packing items and articles not for display must be removed from the exhibition halls 24 hours before the day of opening.

21 V-1.1(Apr.18, 2016)

IDEAS – 2016 Technical Specifications Exhibition Halls & Stands

No storage facilities shall be provided for packaging cases, surplus materials or other belongings of the exhibitor at the venue. No pressurized container shall be used in the exhibition halls without the prior written approval of the organizers.

2.3 STALLS/BOOTHS OPERATIONS:

No stall/booth shall be left unattended at any time during the opening hours of the exhibition. The exhibitors’ staff must be present at the relevant stall/booth at least 1 hour before the opening hour and leave the exhibition hall not later than 30minutes after the closing time. The exhibitor shall be responsible for the good conduct of his stall attendants.

The exhibitor shall be responsible for damage to the structure or any part of the exhibition halls or other exhibitor’s exhibits resulting from loading/unloading his exhibits will bear the entire cost and consequences of the same.

No exhibit is allowed to be taken into the stall/booth once the exhibition has been officially opened unless special permission is given by the Organizer.

If an exhibit is displayed in working, safety and precaution must be taken for the protection of the visitors through legible signs of "DANGER - DO NOT TOUCH" in English, displayed on a prominent place to explicitly warn the public.

All exhibits shall be confined to the area of the exhibition space allocated to the exhibitor. Any exhibit displayed outside the allocated booth shall be confiscated. 2.4 Outdoor Space Exhibitors can book Outdoor Bare Spaces on Hard Standing Tarmac in following units:

 Outdoor Area 1: 16m x 6.25m = 100 sqm. units each  Outdoor Area 2: 10m x 10m = 100 sqm. units each - Spaces marked out to the required dimensions (without any fixtures/walls) on hard standing paved areas shall be provided as Outdoor Exhibit Spaces. - Exhibitors shall be provided one 10A 220V single phase power outlet at their stands. - The surface of paved/asphalt areas must not be penetrated by anchors or fixing pins without the Organizer's written permission. - Flags, banners and flagpoles must not exceed 6 meters above the surface.

22 V-1.1(Apr.18, 2016)

SECTION-3

Marketing Management

and Activities

23 V-1.1(Apr.18, 2016)

IDEAS – 2016 Marketing Management and Activity

3.1 IDEAS-SHOW CATALOGUE

The official Show Catalogue for IDEAS 2016 will be published by Badar Expo Solutions. All exhibitors are entitled to a FREE entry up to 150 words. For Exhibitors’ entries please complete Order Form No. I-5. This can be sent via e- mail at [email protected] Completed entries must be timely received to ensure inclusion in the Show Guide.

3.1.1 CD-ROMVERSION OF SHOW CATALOGUE

CD-ROM version of SHOW CATALOGUE shall also be distributed free of cost with each hard copy of the Show Catalogue, containing all the information in the catalogue. Completed Show Catalogue entries must be timely received at the address shown on Order Form No. I-5 to be included in the CD-ROM version.

3.2 IDEAS-SHOW DAILIES

Asian Military Review “AMR” is the official publisher who shall be publishing there issues of the IDEAS 2016 Show Dailies in English. These will be the official and exclusive Show Dailies and distributed free of cost to all exhibitors, visitors and VIPs attending the Show. Exhibitors intending to advertise in the Show Dailies may contact “Badar Expo Solutions” as per the given advertisement rates on Form No. I-6.

3.3 PRESS AND MEDIA

It is expected that over 300 journalists and television reporters from all over the globe shall attend the show.

3.3.1 PRESS AND MEDIA CENTER

A Press & Media Center managed by Badar Expo Solutions will be established at Karachi Expo Centre, which shall be fully operational throughout the exhibition period.

3.3.2 THE PRESS RELEASES

The Press will welcome regular updates concerning the build-up of IDEAS 2016 and the participating companies. Press releases shall be acceptable in English language only.

3.4 IDEAS WEBSITE

The IDEAS website: www.ideaspakistan.gov.pk provides detailed information about the exhibition, including sections on IDEAS Seminar, exhibitors, visitors, venues, latest news sections etc. The IDEAS website can also be browsed by exhibitors who wish to participate in the exhibition. On-line registration facilities are available for the visitors to the exhibition and the delegates for the SEMINAR.

24 V-1.1(Apr.18, 2016)

IDEAS – 2016 Marketing Management and Activity

3.5 BRANDING OPPORTUNITIES

3.5.1 ON-SITE BRANDING

A number of on-site branding opportunities are available to exhibitors wishing to raise their company’s profile, please refer to Order Form No. I-7. For further information please contact Badar Expo Solutions PR Management and visit the IDEAS Website.

3.5.2 PROMOTE YOUR COMPANY THROUGH ADS IN IDEAS 2016 SHOW CATALOGUE

You can make sure that you reach all the VIPs, delegates, and visitors to IDEAS 2016 by using the Official and Exclusive Show Catalogue produced by Badar Expo Solutions.

The IDEAS 2016 Show Catalogue will be distributed to VVIPs , VIPs, delegations and exhibitor’s at the show and will also be available for sale to the visitors @ US$50 per copy. The Show Catalogue will contain lists of all exhibitors including their profiles, exhibitors' entries and advertisements. You may book your Ad in the Show Catalogue, please refer Form No.I-6.

25 V-1.1(Apr.18, 2016)

SECTION – 4

Official Contractors and Services

26 V-1.1(Apr.18, 2016)

IDEAS – 2016 Official Contractors and Services

4.1 ON-SITE SECURITY

Although the organizers shall exercise utmost care / caution and depute adequate security personnel on duty at the exhibition site and within the entire city of Karachi to ensure safety and security of the exhibitors & visitors, yet they are not responsible for any loss or damage that may occur to an individual exhibitor or his exhibits. Exhibitors are responsible for the security of their own stand and exhibits including their belongings. It is therefore, strongly recommended that exhibitors should arrange their own insurance to cover all points of the exhibition.

4.2 COMMUNICATION - TELEPHONE, FAX & INTERNET

Badar Expo Solutions in coordination with local telecommunication company shall provide the exhibitors a telephone, fax and ISDN line connections. Exhibitors are requested to fill in their requirements in Order Form No. I-11 and timely return the form to Badar Expo Solutions.

4.3 ELECTRICAL SERVICES AND SUPPLY

The official contractor appointed for electrical services shall provide all exhibitors’ electrical services as mentioned in Order Forms No. I-12. All order forms must be accompanied by full payment of the requested items/services to avoid delays in execution.

4.4 COMPRESSED AIR SUPPLY

The official contractor will provide compressed air connection to the stands. The compressed air is of one piston compressor, without a dryer. In order to receive the quotation exhibitors must complete Order Form No. I-13 for their requirements.

4.5 RENTAL AUDIO VISUAL EQUIPMENT

The Official audio-visual equipment contractor will provide the services which include:

• Video Recorders/Players and Monitors • Plasma Screens • Data Monitor of LCD Screen • Televisions • LCD Projectors • Touch Screens • Sound System • Lights & Trussing

27 V-1.1(Apr.18, 2016)

IDEAS – 2016 Official Contractors and Services

4.6 GROUND SERVICES PROVIDER (HOTEL, RENT-A-CAR & TRAVEL RESERVATIONS)

4.6.1 Hotel Reservations Badar Expo Solutions will provide the ground services to the exhibitors, visitors & other stake holders for their needful. Several 3, 4 & 5 Stars Hotels located at 20 to 30 minutes’ drive from the Karachi Expo Center are available. Please provide your specific requirements for the Hotel Rooms reservations in advance to:

Badar Expo Solutions, C-175, Block-9, Gulshan-e-Iqbal Karachi - Pakistan Tel: (92-21) 34821159 - 60 Fax: (92-21) 34821179 Email: [email protected] Web: www.badarexpo.com OR MöVENPICK HOTELS (Karachi) Club Road, Karachi. . Phone: (92-21)3563 3333 Fax: (92-21) 3563 3225 E-mail: [email protected] URL: www.moevenpick-hotels.com

4.6.2 Vehicle Reservation Advance reservations for vehicle rentals has been facilitated through Badar Expo Solutions who May be contacted for details about the type of vehicles, rentals and other related information.

4.6.3 Travel Reservations Badar Expo Solutions may also be contacted for any travel related information & booking. The official tour operator company is

BUKHARI TRAVELS & TOURISM SERVICES Office No. 11, Lakson Square Building No. 1 Sarwar Shaheed Road (Opposite Karachi Press Club), Karachi UAN No.: +9221 111 552 111 Ext: 119,122 Direct No.: +9221 35220605, 35220607 Cell No.: +92300 - 8242385 Email Id's.: [email protected], [email protected] Website: www.bukharigroup.com.pk

4.7 HIRING OF TEMPORARY STAFF

Badar Expo Solutions shall provide well-dressed male/female English, & Urdu speaking quality staff on payment for temporary assignments to the exhibitors at their stands during the Show. Exhibitors are requested to use Order Form No. I-17 and return this form by the due date. 28 V-1.1(Apr.18, 2016)

IDEAS – 2016 Official Contractors and Services

4.8 CLEANING DURING BUILD-UP AND TEARDOWN PERIODS

The exhibitors and their stand contractors are responsible for cleaning of the site they possess. They are required to take all types of wastes to the waste bins placed at different locations. Badar Expo Solutions will ensure that the aisles are clean and the waste bins are empty. It is the individual exhibitor’s responsibility to ensure that all packing materials are disposed-off under the arrangement of the official freight handler on-site. The site should be completely cleared by 17:00 hrs. on 18th Nov, 2016. Following are the official stall builders for IDEAS 2016. Official Stall Builders

GULS Studio Brand Expo

Contact Person: Muhammad Gulzar Mughal Contact Person: Ghazanfar Ali Cell phone Cell phone Number 923207226866 Number 923332398670 Land Line Land Line Number: Number: 92213460077 922134551084 Suit A-3 1st Floor ,J.B Arcade Plot No : B-12, Block 15 Gulshan- 53/3 , Teachers Society , Khalid Head Office Head Office e-Iqbal, Karachi,Pakistan -Bin-Waleed Road , Karachi Pakistan Branch Office Villa # 257 Block h 2 , M.a Johar Branch Office Lahore: Town , Lahore,Pakistan Lahore: E-Mail Address ; [email protected] E-Mail Address ; [email protected] [email protected] [email protected] URL: www.gulsstudio.com URL: www.brandexpo.net

Comfort Event Eye Enterprises International

Contact Person: Muhammad Farooq Contact Person: Danish Shabbir Cell phone Cell phone Number 923212399899 , 923213399899 Number 923218250128 Land Line Land Line Number: Number: 922134371384 922134832081, 922134980295 Business Suit # E3 The Plaza 16 A1 / 1 Block 13D -2 Gulshan- Head Office a ,Block 6 P.E.C.S.H , Shara-e- Head Office E-Iqbal Karachi Faisal Karachi Pakistan Branch Office : Branch Office : E-Mail Address : [email protected] E-Mail Address ; [email protected] [email protected] URL: URL www.eventseyeintl.com 29 V-1.1(Apr.18, 2016)

IDEAS – 2016 Official Contractors and Services

JSUN CRAFTERS TEC

Contact Contact ASLAM SHEIKH (C.E.O) , OMAIMA Person: UMAIR FAHAD KHAN Person: SHEIKH (MARKETING DIRECTOR) +923218222033, Cell phone Cell phone 92345-2340230, +92300-2152437, +923352464657, Number : Number : +92335-0395396 , +92334-3885050 +923238220936 Land Line Land Line +9221-34326500 Number: Number: Suit # 306 Anum Estate Shahra- Suite # 7, First floor, Zuljalal Center, Head Office Head Office e-Faisal Karachi Pakistan. PECHS, Main Tariq Road Karachi. Branch Office Branch Office : : E-Mail [email protected] / E-Mail Address [email protected] / Address : [email protected] : [email protected] Fax : +9221-34326500 Fax : URL: www.facebook.com/JSUNevent URL: www.crafterstec.com

ROYAL RAINBOW

EXPOFORCE ASSOCIATES

Contact Imran Nazir, Mazhar Bhatti, Contact Person: Rizwan Nazir Person: NASIM AHMED 0092-300-9572105, 0092-300- Cell phone Cell phone 5092109, 0092- Number Number : +92333 3492070, +92300 2994593 300-9572109 Land Line Land Line +92 (423) 596 3367 +9236 376004 Number: Number: Head Office: 3rd Floor, 68-69/B, ST 2/3 BLOCK 05 GULSHAN E IQBAL Lalazar Commercial Market, KARACHI Head Office Head Office Raiwind Road, Thokar Niaz Baig, 02# 1308 FIRST FLOOR ,BLOCK 15 Lahore-Pakistan DASTAGIR,KARACHI [email protected] / [email protected]/ E-Mail E-Mail [email protected] / [email protected] Address : Address : [email protected] Fax +92 (423) 596 3368 Fax : +9234 982945 URL: www.royalexpoforce.com URL: www.rainbowassociates.com.pk

30 V-1.1(Apr.18, 2016)

IDEAS – 2016 Official Contractors and Services

NOBLE EXPO STANDARDS MEN (Pvt.) LTD

Contact Contact Person: Person: ABID MUJEEB AHMED MASOOD Cell Cell phone phone +92 300 2023996, +92 321 8453022 +92 300 9562220 Number : Number : Land Land Line +92 51 282 6679, +92 51 282 Line +92 21 34801291 Number: 6680 Number: Suit # 15,Mezzanine Floor, Park View 209-First Level, Shahid Plaza, F- Head Building,B-30,Block-13-A Gulshan-e-Iqbal, Head Office 6/4, Jinnah Avenue, Islamabad- Office Near Karachi Expo Center, Karachi- Pakistan Pakistan. Branch Branch Office : Office : E-Mail [email protected] / [email protected] / E-Mail Address : Address : [email protected]/[email protected] [email protected] +92 51 287 4795, +92 51 287 Fax : +92 21 32588528 Fax : 4891 URL: www.expomen.com URL: www.noblestandards.com

BIG IMAGE EXPO PRIVATE

LIMITED

Contact Person: ASIF KHAN Cell phone Number : 0092300 500 2000 +92-51- 4437337-8, +92-51- Land Line Number: 8462000 279-G, Street # 58, I-8/2 Head Office Islamabad Pakistan [email protected] / [email protected] / E-Mail Address : [email protected] / [email protected]

URL: www.bigimageexpo.com

31 V-1.1(Apr.18, 2016)

4.9 FURNITURE RENTAL

Exhibitors requiring additional furniture / other items may obtain these by filling Order Form No. I-14.

4.10 EXHIBITORS' SERVICES / SHOW MANAGEMENT OFFICE

Located close to the main entrance of Expo Centre, this office is responsible for ensuring that the exhibitors' badges are ready before the exhibitors arrive on-site. Any specific information about the Show can also be obtained from this office.

4.11 BUSINESS CENTER

A Business Center is established in the Foyer Area between Halls 5 & 6 where facsimile, Internet Scratch Cards, Mobile Scratch Cards, Mobile charging facilities, Secretarial services and Photo copying facilities are available during the event.

4.12 Food and Beverages

An Executive Food Court will be established within the Expo Center boundary for exhibitors, delegates and corporate visitors. Refreshment areas shall also be established at the mezzanine floors in each exhibition hall except Hall-2. The main Food Court will provide the services between 1000-1600 hrs. daily.

4.13 Prayer Area

A Mosque is located adjacent the entrance gate - 2 within the Expo Centre boundary to facilitate the exhibitors, delegates and corporate visitors to offer prayers.

4.14 Exhibitor Help Desks

Exhibitor Help Desks shall be located close to entrance inside every hall.

32 V-1.1(Apr.18, 2016)

IDEAS – 2016 Official Contractors and Services

4.15 Medical Center

A team of doctors and nurses from the Armed Forces will be on duty to provide medical assistance at all the IDEAS 2016 sites through-out the exhibition days, including the buildup and teardown periods. Evacuation arrangements with ambulances & back-up support will be in place for any emergencies.

4.16 MEDICAL FACILITIES IN VICINITY OF KARACHI EXPO CENTER

The following hospitals are within 5 minutes reach providing 24hrs emergency service:

The Aga Khan University Mid Citi Hospital

National Stadium Road Adjacent Expo Center Gate # 2, Karachi-74800 Sir Shah Suleman Road, Karachi Phones: 021-34930051-52, 34930059 Phones: 021-34824250, 34823059

Liaquat National Hospital Ashfaq Memorial Hospital

National Stadium Road, SB-9, 13/C, University Road, Karachi-74800 Gulshan-e-Iqbal, Karachi Phones:021- 34939612-15 Phones: 021-34961020-21, 34961048-49

33 V-1.1(Apr.18, 2016)

SECTION -5

Useful Information for Foreigners

34 V-1.1(Apr.18, 2016)

IDEAS – 2016 Useful Information for Foreigners

5.1 CLIMATE

The exhibition is scheduled at a time of the year when the weather in Karachi is most pleasant. The day temperature is expected to be around 25 C to 30 C dropping at night to below 20 C.

5.2 CURRENCY

The currency prevailing in the country is Pakistani Rupees “PKR” 1 US$ is approximately equal to PKR 104.69 as on 18 April, 2016.

5.3 LANGUAGES

The Official language is Urdu, however, all official correspondence is done in English, which is very well spoken and understood in business circles throughout Pakistan.

5.4 PHOTOGRAPHY

There is no restriction on private photography.

5.5 VISA FORMALITIES

All foreign nationals entering Pakistan are advised to obtain pre-arranged visa from Pakistani embassies / consulates in their respective country to stay. Immigration Authorities at Pakistani Airports are authorized to issue 30 days visa on arrival upon completion of formalities to the businessmen entering Pakistan from 69 countries listed hereunder:

Argentina Australia Austria Azerbaijan Bahrain Belgium Bosnia Brazil Brunei Canada Chile China Cyprus Czech Republic Denmark Egypt Estonia Finland France Germany Hungary Ireland Italy Japan Jordan Kazakhstan Kuwait Kyrgyzstan Latvia Lithonia Luxembourg Malaysia Malta Mauritius Mexico Morocco Netherlands New Zealand Norway Oman Philippine Poland Portugal Qatar Romania Russia Saudi Arabia Singapore Slovakia Republic Slovenia South Africa South Korea Spain Sweden Switzerland Tajikistan Thailand Turkey Turkmenistan UAE U.K U.S.A Ukraine Uzbekistan Vietnam

For details please visit: www.dgip.gov.pk The Ministry of Interior is responsible for granting / extending visas to the foreigners (other than Indian nationals whose cases are dealt by the IP & N Wing of the Ministry of Interior).

35 V-1.1(Apr.18, 2016)

IDEAS – 2016 Useful Information for Foreigners

All foreigners are exempt from registration with the Police except the nationals of following countries as well as such other foreign nationals who are directed by the immigration authorities to report to FRO for registration and a stamp is affixed to this effect on their passports:

Algeria Bangladesh Bhutan India Iran Iraq Israel Libya Nigeria P.L.O Serbia Somalia Sri Lanka Sudan Tanzania Uganda Yemen

Visas are required for nationals of the countries listed above. Note: The Indian nationals and the foreigners of Indian origin must send their particulars and documents to the organizers at least 8 weeks prior the event of the intended visitors as mentioned in Order Form No. I-22. For further details please visit event website or contact the event manager.

5.6 CUSTOMS

A non-Muslim can buy liquor in hotels authorized to sell alcohol to hotel guests and also from Government liquor shops in the main cities. Alcohol is not allowed to be imported in Pakistan. Any alcohol found in the accompanied or un-accompanied baggage of passengers will be impounded. Official import limits for other items are 200 cigarettes, half a pint of perfume, a camera, watch, hair dryer, laptop computer and portable Walkman/ CD player.

36 V-1.1(Apr.18, 2016)

SECTION - 6

Rules and Regulations of Participation

37 V-1.1(Apr.18, 2016)

IDEAS – 2016 Rules and Regulations of Participation

6.1 PAYMENT/CANCELLATION OF BOOKINGS

All actions taken by the event manager regarding booking and allocation of stalls/spaces/venue management shall be deemed to have been taken on behalf of the Organizer. Exhibitors are required to leisure with the event manager in this respect.

The organizer reserves the rights to accept or refuse any applicant to take part in the exhibition Or regarding displaying any exhibit without assigning any reason whatsoever. All decisions of the organizer/event manager to such effect shall be final. No reason for any such decision shall be given and no claim or objection from any exhibitor in relation with shall be entertained. The organizer reserves the right to cancel the exhibition and in such case shall refund all the payments (without interest) made by the exhibitor to the organizer in relation to the exhibition and the exhibitor hereby waives all rights, actions and claims whatsoever for compensation under this contract.

Full payment for the stalls has to be made by the exhibitors at least three months prior to the Event. In case of not receiving the full amount 3 months prior to the event, the organizer reserves the right to cancel the exhibitor’s booking, forfeiting the entire rental pay by the exhibitor till that time allows to give the reserved space to any other exhibitor with no claim. Any payment does not necessarily guarantee the allocation until the stall / booth location has been approved by the event manager & communicated to the exhibitor.

In case of cancellation of the booking by the exhibitor 60 or more days prior to the event 50% of the total payable amount would be forfeited. An exhibitor cancelling or reducing his reserved space less than 60 days prior to the event shall not receive any refund.

SETTLEMENT OF ACCOUNTS- All outstanding accounts must be settled before taking over the possession of the space for stall build-up. Possession Form/Gate Passes shall be issued only after all accounts are settled and clearance obtained from the event manager.

6.2 SPACE ALLOCATION & USE

The event manager would do its utmost to allocate stalls/booths of the exhibitor's choice. However, in case these choices are already booked, alternate space shall be allocated in a manner that event manager deems fit and all decisions to such effect taken by the event manager shall be final and binding upon the exhibitor.

The event manager is entitled in its absolute discretion to change, or otherwise, deal with exhibition space allocated to an exhibitor or alter the size and dimension of the exhibition space or change/close entrances, exits and accesses to the exhibition space, even if such matters have been confirmed, and in such circumstances, the contract between the organizer and the exhibitor shall continue to bind the parties, as appropriate. Any commitment in a correspondence which does not conform to or is in addition to these rules and regulations shall not bind the event manager unless such variation is expressly agreed in writing by it.

38 V-1.1(Apr.18, 2016)

IDEAS – 2016 Rules and Regulations of Participation

Exhibition space is let strictly to the exhibitor, sub-letting, assigning or parting with possession of any space in favor of other party is not allowed. The event manager reserves the right to cancel the participation of the exhibitor in case of stall/booth’s sub- letting is noticed.

The event manager reserves the right to close any machine or device of the exhibitor and remove it at any time before or during the exhibition, if in opinion of the event manager, such machine or device is dangerous or causing inconvenience for other stall/booth holders or visitors. In case of resistance, the event manager may remove such exhibitor or his representatives from the exhibition hall with reasonable force, at the expense of the exhibitor, without the event manager being liable for any loss or damage which may occur by or through such removal.

6.3 STALLS / BOOTHS / BARE SPACE & EXHIBITS

Shell scheme stalls are all uniform design including the fascia with exhibitor's name. No alteration or addition is allowed to be made to the standard fascia and lettering by exhibitors. Exhibitor must strictly follow the rules and regulations of participation and cooperate with the official stall building contractor before the commencement of any work at the stall. All standard shells are framed with high quality materials.

The exhibitors are forbidden to apply any poster, wallpaper, paint, drilling, nail or screw on the panels; the exhibitors however, may apply single or double-sided tapes on the existing panels. No glue, scotch tape, self-adhesive paper, screw, nail, spike, pin or paint shall be used on floors, Walls, pillars or any part of the exhibition hall’s permanent structure.

Bare scheme stalls shall be constructed only by the official stall building contractor. However, if Bare Scheme Stall exhibitor intends to deploy any other Non-Official Stall Building Contractor, he shall have to pay a coordination fee to the organizer @ 30% of the cost of his contract for stall building.

Height of the bare space stalls shall not exceed 2.4m at edge. In case it is intended to be higher, it may be taken up to a maximum of 4.5m, beyond 1.0m from the edge inside the booked space. In case of non-compliance with the rules and regulations, event manager reserves the right to modify stall layout during or after erection at the cost of the exhibitor.

The exhibitor shall be responsible for removal of all packaging waste and rubbish materials resulting from erection or dismantling from the exhibition hall. No storage facilities shall be provided for packaging cases, surplus materials or other belongings of the exhibitor. All containers, packing and any items or articles not for display, must be removed from the exhibition hall 24 hours before the day of opening. No pressurized container shall be used in the exhibition hall without the prior written approval of the event manager.

39 V-1.1(Apr.18, 2016) IDEAS – 2016 Rules and Regulations of Participation

6.4 OPERATION OF STALL/BOOTH

No stall/booth shall be left unattended at any time during the opening hours of the exhibition. The exhibitor's staff must be present at the relevant stall/booth at least 1 hour before the opening and leave the exhibition hall not later than 30 minutes after the closing of the exhibition. The exhibitor shall be responsible for the good conduct of his stall attendants.

No direct advertising by exhibitor is allowed outside his allocated stall space in the entire Expo Center premises including boundary grills, unless contracted for in written. No activity, particularly loud noise which in the opinion of the event manager causes nuisance or annoyance to others shall be undertaken by the exhibitor in particular, by the audiovisual equipment. The event manager reserves the right to confiscate any such equipment which in its opinion, is creating loud noise and is offensive to others. The event manager also reserves the right to disconnect power supply to such exhibitors.

The exhibitor shall be responsible for damage to the structure or any part of the exhibition hall or other exhibitor or exhibits resulting from loading/unloading his exhibits & bear its entire costs & consequences. No exhibit is allowed to be taken into the stall/booth once the exhibition has been officially opened unless special permission is given by the event manager in writing.

If an exhibit is displayed in working, safety and precaution must be taken for the protection of the visitors through legible signs of “DANGER - DO NOT TOUCH” in English, displayed on a prominent place to warn the public. Exhibitor intending to demonstrate working equipment in his stall/booth must provide the event manager in writing with full details of the working machinery concerned at least one month in advance and obtain the event manager's written approval to this effect.

All exhibits shall be confined to the area of the exhibition space allocated to the exhibitor. Any exhibit displayed outside his allocated booth shall be confiscated.

The organizer reserves the right to determine whether the character and/or attire of the exhibitor's personnel at its exhibit is acceptable and in keeping with the best interests of exhibitors and the exhibition.

6.5 MOVING IN & OUT OF THE EXHIBITION HALLS

6.5.1 STALL SET UP/TEARDOWN SCHEDULE

The halls will remain open during the setup/teardown periods. All exhibits/ component materials shall be removed soon after closure of the exhibition and accomplished within 48 hours; materials left behind shall be deemed forsaken. The costs incurred for the removal of any such item shall be borne by the exhibitor.

40 V-1.1(Apr.18, 2016) IDEAS – 2016 Rules and Regulations of Participation

6.5.2 STALL POSSESSION/TAKE-OVER FORM

To take possession of their allocated exhibit space, the exhibitors, as a prerequisite, must sign the Stall Possession Form available at the help desk of their halls. Without the submission of the duly filled in Stall Possession Form, space will not be handed over to the exhibitors or their contractors for stall construction or setup. Stall Possession/Take-over Form shall not be issued unless the accounts are settled.

6.5.3 SAFEGUARDING EXHIBITION FLOOR DURING MOVING IN & OUT

All goods must be moved by rubber-tired trolleys over protective boarding, safeguarding the hall floor. The exhibitor shall strictly follow the schedule for moving its exhibits and other articles into/out of its stall/booth as per the exhibitor manual, also available on the event website.

6.6 ELECTRICAL, TELEPHONE & INTERNET INSTALLATIONS

All electrical works for the Bare Space stalls/booths shall be carried out by the official contractor appointed by the event manager and all charges thereof shall be borne by the exhibitor. No other contractor is allowed to carry out electrical, telephone, internet installations except the official contractor appointed by the event manager. Details of electrical installation shall be submitted to the event manager at least 30 days before the commencement of on-site works for approval.

One single phase, 220 volts (50 Hz), 10 amp connection will be provided to each exhibitor with 4 (100 watt) spotlights in 3m x 4m Shell Stalls. Please refer to Order Form No. I-12 for details of charges and ordering procedures of “Additional Electrical Services Supply”.

A limited number of telephone lines Fax and DSL connectivity for internet will be available on payment on first-come-first-served basis, refer to Order Form No. I-11also available at event’s website for details of charges and ordering procedures.

6.7 INSURANCE, INDEMNITY BY THE EXHIBITORS

The exhibitor must have valid and adequate insurance cover against theft, fire, public liability, damage to property, personal injury, third party loss, accidents and such other risks normally or as required by the event manager, in connection with its activities during the exhibition (including the moving in and moving out periods). The exhibitor's articles brought into the stall and taken out shall be entirely up to the exhibitor's own risk, who shall be responsible for the safety of its belongings at all the times.

The exhibitor agrees to indemnify the organizer/event manager against all and any action, claims, demands, losses (including consequential losses), proceedings, damages, liabilities, costs and expenses incurred by or made against the organizer/event manager in connection with (a) breach of any of these terms and conditions/rules and regulations, by the exhibitor or (b) any

41 V-1.1(Apr.18, 2016) IDEAS – 2016 Rules and Regulations of Participation

Act, omission, default or negligence, loss or damage caused by the exhibitor in connection with any other person, property, the exhibition and the exhibition halls.

The organizer/event manager shall not be liable for any loss (including consequential losses), damages, demands, costs, claims, charges or other expenses of any kind suffered or incurred by the exhibitor in connection with the exhibition including, but not limited to, any theft, fire, defect in the exhibition halls how-so-ever caused, cancellation or early closure of, or delay in the opening or closing of the exhibition for whatever reason of any kind arising in respect thereof.

The organizer/event manager shall not be responsible for the loss or damage to any property of the exhibitor or any other person caused by storm, tempest, lightning, national emergency, civil unrest, war, labor disputes, defect in the Karachi Expo Centre exhibition halls, lockouts, explosions or any cause not within the event manager's control or for any loss or damage sustained in case that the opening or holding of the event is prevented, postponed or abandoned or if any hall becomes totally or partially unavailable for the holding of the event due to any of the foregoing causes.

The exhibitors shall take out insurance policy cover at their own costs for indemnifying the organizer/event manager, visitors, themselves & their staff against all risks in this respect.

The exhibitor shall indemnify and hold the organizer/event manager safe and harmless from all losses and damages to person or property and all claims arising out of the exhibitor's stand fittings on account of the causes stated above.

6.8 HALL MANAGERS

Every exhibition hall will have a dedicated hall manager with a team to advise the exhibitors regarding services available to them, regulatory issues and other operational issues before, during and after the event. Exhibitors are requested to contact their respective hall managers if they require any assistance.

6.9 GENERAL TERMS AND CONDITIONS

Any work carried out by the exhibitor in Pakistan must be in accordance with the current local laws and regulations in Pakistan. Any contravention of these terms and conditions/rules and regulations will be entirely at exhibitor's risk, costs or consequences in this respect. Failure of the exhibitor at any time before or during the exhibition to comply with any of the exhibition rules and regulations shall automatically deprive the exhibitor of his right to participate any further in the exhibition and no claim for refund shall be entertained by the event manager.

42 V-1.1(Apr.18, 2016) IDEAS – 2016 Rules and Regulations of Participation

The event manager reserves the right to alter and amend any of the rules and regulations and issue additional rules if necessary for the orderly conduct of the exhibition. Any dispute or difference arising out of the interpretation of these rules and regulations regarding the rights, duties and obligations of the exhibitor shall be decided by the event manager whose decision shall be final and binding upon the exhibitor.

For the purposes of these rules and regulations, the expressions organizer, event manager, exhibitor, exhibition & exhibition hall mean the respective parties, event and venue. Exhibitor includes any of its employees, agents, contractors, sub-contractors, sub- licensees, assignees, who shall not deploy persons under 18 years for any assignment. Organizer includes the organizer's and event manager's employees, directors, officers, official contractors, sub-contractors and authorized agents/assignees.

EXHIBITOR SHALL BE LIABLE FORALL LOSSES, DAMAGES AND COSTS RESULTING FROM A BREACH OF THESE RULES AND REGULATIONS.

6.10 MEETING DEAD-LINES

The exhibitors hereby agree to accomplish all the requisite formalities including provision of information in the prescribed time limit as solicited by the event manager. The information received will be treated as final and authentic. Any information received after the deadline may not be entertained.

Any notice or document requiring to be served on either of the parties in relation to the provisions of this agreement may be served at the respective addresses of the parties specified on the Participation Contract Form. Any such notice shall be delivered by hand or fax or sent by registered post, postage prepaid and if sent by hand, shall be deemed to have been received on the date of transmission with confirmed answer back or if sent by registered post shall be deemed to have been received within seven (7) days after the date of posting. The notice served through e-mail shall be deemed to have been received by the exhibitor within next three (3) working days.

43 V-1.1(Apr.18, 2016) SECTION-7

Freight Handling & Custom Clearance

44 V-1.1(Apr.18, 2016) IDEAS – 2016 Freight Handling & Customs Clearance

The official freight-forwarders and on-site-freight-handling contractors appointed for the exhibition are Bay West Pvt. Ltd. & Cargo Link Pvt. Ltd., who may be contacted for details at the following address:

Bay West PVT. Cargo Link (Pvt.) Ltd D 36, Block 2, Clifton, Karachi, Pakistan Suit #311 & 312 3rd Floors, Business Center, Tel: (+92 21)35878094 to 96 Mumtaz Hassan Road, Karachi 74000, Pakistan Fax:(+92 21) 3536 1041 Tel: (92-21)32477137 & (92-21)32417933 Ext: 376 Cell No : Bilal Shahid (0301-8201939) Cell: (92) 321-3899729 & (92) 333-2242176 Saleem Akhtar (0303-9123804) Email: [email protected] , [email protected] Shoaib Ishtiaq (0301-8279991) Web:www.cargolink.com.pk Web: www.baywestltd.com Contact Person : Mr. Ajmal Jamal Syed Contact: Bilal Shahid / Saleem Akhtar / Shoaib Ishtiaq E-mail: [email protected] [email protected] [email protected] [email protected]

The official freight-forwarders shall contact the exhibitor directly or through exhibitors’ agents regarding documentation and the procedure for shipping their exhibits. They shall also provide the exhibitors with comprehensive freight instructions and information about their appointed agents in their country.

The official freight forwarders will receive the exhibitor’s freight from air/sea ports in Karachi and deliver it to their stands at the exhibition site. Only the official freight- forwarders will be allowed to operate with-in the exhibition site, who shall also provide handling equipment and labor for freight handling to the exhibitors during build-up and dismantling periods.

Storage of transit cases and packing materials in the exhibition area is not allowed. The official freight-forwarders shall store all packing materials on exhibitors’ behalf during the show and deliver it to his stand when the show closes.

Note: 1. All materials and equipment coming from abroad for IDEAS 2016 shall be subject to customs inspection by the customs authorities but are exempt from duty and taxes.

2. Films and video cassettes must be censored by the Ministry of Information and Culture, a process that normally takes 7-10 days to clear each item. Exhibitors must pass their material to the official freight-forwarders ahead of time to arrange clearance on their behalf.

45 V-1.1(Apr.18, 2016) SECTION-8

Order Forms

46 V-1.1(Apr.18, 2016) FORM I-1 Indoor Bare Space Exhibitor Stall Building Contractor

“To Be Submitted By 18thOctober, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Cell: Contact Person: Title: Co. Seal & Signatures Please fill in the information about your Indoor Bare Space Stand’s Contractor as Official Stall Building Contractor’s Name: In-case of deploying an “Un-Official Stall Building Contractor” please provide details: Authorized Contractor: Cell: Contact Person: Tel: Address: Fax: E-mail: Please Note: 1. Exhibitors have the option to appoint any of the offered stands building contractors or any other un-official stall building contractor of their choice to build their Indoor stand, but shall have to deposit the Coordination Fee in DEPO’s account prior to taking possession. 2. The exhibitor or his contractor shall deposit the Coordination Fee @ 30% of the Contract value for building the customized stall over the bare space in order to be given possession of the space for commencing construction of the stall. 3. Copy of the Agreement signed between Stall Building Contractor & Exhibitor is mandatory to be provided to Event Manager. 4. Maximum stand height permitted for indoor Bare Space Stall is 2.4m at edge rising up to a maximum of 4.5m at 1m inside the edge. For Event Manager (Badar Expo Solutions) For Exhibitor’s Contractor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow # C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

47 V-1.1(Apr.18, 2016)

FORM I-2 Shell Scheme Stand Fascia Name

“To Be Submitted By 22ndOctober, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature SHELL SCHEME STAND: Exact wording of the fascia name in block letters/numerals (maximum 20 characters including blank spaces)

Company Seal & Authorized Signature

 An exhibitor with shell scheme stand will be provided with a fascia name as written above.  The fascia name should depict the exact wording of the company name as desired by the Exhibitor.  Any change communicated after 22ndOctober 2016 shall not be entertained.  Logos shall not be depicted on fascia; in case an exhibitor wants logo or lettering other than the standard, he may deploy his own contractor for the job, subject to obtaining prior written approval from the Event Manager.

For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow #C- 175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

48 V-1.1(Apr.18, 2016)

FORM I-3 Take Over By Exhibitor

OMITTED

49 V-1.1(Apr.18, 2016)

FORM I-4 Hand Over By Exhibitor

OMITTED

50 V-1.1(Apr.18, 2016)

FORM I-5 Show Catalogue Entry

“To Be Submitted By 18thOctober, 2016 Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature

FREE ENTRY FOR COMPANY PROFILE:

 The IDEAS 2016 Exhibitors’ Catalogue shall be 210mm high x 140mm wide.  An exhibitor is entitled to receive a FREE 150-word (maximum) entry along with one colored logo in the official IDEAS 2016 catalogue.  Exhibitors’ Catalogue will be given in both hard copy & CD Rom versions.  Entries exceeding this limit may be edited by the Event Manager as deemed necessary to bring it to within 150 words.  Exhibitors must fill the form I-5a, I-5b & I-5c as they desire their company’s profile appear in catalogue.  Exhibitors may submit their entries by e-mail to [email protected]

Subsidiary Companies (Group/shared stands)

Parent companies participating as exhibitor are responsible for providing company details, company profiles, and products/services indices for their subsidiaries (150-words maximum).

Our ‘e-back’ service

A copy of the final text will be sent to you by e-mail for you to check. This will enable the event manager to produce your entry accurately. Please complete the details of the person who should receive this email here: Contact Name: Title: E-mail:

For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow # C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected] 51 V-1.1(Apr.18, 2016)

FORM I-5a Show Catalogue Entry

LISTING IN DIRECTORY

The following details will be included in the catalogue without any charge

Main Exhibitor:

Company Name: ______

Address:______

Telephone: country code area code phone number

Facsimile: country code area code phone number

E-mail:______URL:______

Contact Person :Mr./Ms./Mrs. ______Title: ______

Overseas principals or Local distributors / Representatives:

CompanyName:______

Address:______

Telephone: country code area code phone number

Facsimile: country code area code phone number

Email:______URL: ______

Contact Person: Mr./ Ms./Mrs.______

Title:______

If there are more than one overseas principals or local representatives then please use the extra sheet for complete listing and details as asked above.

52 V-1.1(Apr.18, 2016)

FORM I-5b Show Catalogue Entry

Description of Exhibits – All text must be typed in CAPITAL LETTER.

Please submit entry on this form with a brief description of exhibit profile and / or company’s business (maximum 150 words). Advertising slogans and the like cannot be included. Copy is subject to editing. ______

NOTE:

If this form does not reach by 10thOctober, 2016 the information required for the listing of exhibitors will be taken from the exhibitor’s contract of participation. The event manager reserves the right to edit all editorial matter subject to the availability of space.

PRODUCT LISTING IN DIRECTORY

Exhibitors may wish to list all their products and / or services to be displayed. Please tick in the spaces provided in the form I-5c. Kindly indicate under “Others” if the products are not listed. The event manager will endeavor to list all items as indicated.

53 V-1.1(Apr.18, 2016)

FORM I-5c Show Catalogue Entry Pg.1/3

EXHIBIT PROFILE

S.# A: Weapons - Ammunition – Turrets  A.1 Air Defence Systems A.2 Anti-air, Ground & Coastal Defence Systems A.3 Anti-Tank/Wall Breaching Weapon Systems A.4 Army Ordnance and Ammunition A.5 Mortars and Mortar Ammunition A.6 Specific Weapon Systems and Ammunition A.7 Guns and Ammunition for armored vehicles > 40mm –Turrets A.8 Medium Caliber Weapons and Ammunition (20 to 40 mm) - Turrets & Mounts A.9 Small Caliber Weapons and Ammunition <20 mm - Turrets & Mounts A.10 Close Defence Weapons A.11 Land Mines and Explosive Charges A.12 Signaling and Illuminating Devices A.13 Igniters and Firing Mechanisms A.14 Propellants, Explosives, Charges A.15 Fuses, Homing Heads, Guidance Systems A.16 Class A Sub-Assemblies and Components A.17 Upgrading Category A Equipment B: Vehicles - Aircraft – Drones (UAV) B.1 Main Battle Tanks and Variants>30 ton B.2 Armored Vehicles< 30 ton B.3 Light Armored and Un-armored Vehicles - Other vehicles - Robotic Vehicles B.4 Aircraft - Drones (UAV) B.5 Parachuting and Air Delivery B.6 Vehicle Engines and Transmission Systems - Amphibious Propulsion Systems B.7 Fuel - Lubricants – Storage – Supply B.8 Class B Sub-Assemblies and Components B.9 Upgrading Class B Equipment C: Battlefield Management/C4ISTAR (C4ISTAR + Target Acquisition) C.1 C4I Systems C.2 Observation - Driving/Piloting- Position Finding and Navigation C.3 Measuring Devices - Observation - Target Acquisition C.4 Automatic Liaison Systems - Fire- Coordination Systems C.5 Military Space C.6 Military Telecommunications Networks C.7 Communications Equipment

54 V-1.1(Apr.18, 2016)

FORM I-5c Show Catalogue Entry Pg.2/3

C.8 Electronics (Vetronics) - Onboard Systems C.9 Detection, Information- Gathering and Identification Systems C.10 Deception and Countermeasures Equipment C.11 Electric Power Supply C.12 Cables - Fibers – Insulation C.13 Class C Sub-Assemblies and Components C.14 Upgrading Class C Equipment D: Training & Simulation – Support – Protection - Operational Logistics D.1 Training – Simulation D.2 Supporting and Equipping the Man D.3 Medical Treatment – Casualty Handling - Hospitals - Rescue- Field Hygiene D.4 Protection during Conventional Operations D.5 NRBC Protection D.6 Operational Logistics and Installations D.7 Upgrading Class D Equipment E: Special Equipment: Engineering Works – Crossing - Terrain Clearance- Army Participation in Homeland Security - Peacekeeping – Urban Operations (MOUT) E.1 Engineer Field Works E.2 Water Crossing – Diving E.3 Bridging - Obstacle Crossing E.4 Terrain Clearance - Explosive Ordnance Disposal E.5 Homeland/Internal Security E.6 Peacekeeping – Population Control –Military Operations in Urban Terrain (MOUT) Note: Humanitarian relief: see D3 E.7 Upgrading Class E Equipment F: Industrial and Logistic Support F.1 Equipment Support and Packaging F.2 Engineering – Manufacturing F.3 Measuring and Testing Systems F.4 General-Use Components and Sub-Assemblies – Treatment of Materials F.5 Upgrading Class F Equipment G: Industry Sectors Involved G.1 Trials, Measuring and Verification G.2 Electricity, Electro-Technique, Electronics, Computing G.3 Thermal and Electric Power G.4 Manufacture & Industrial Use of Metals, Plastics, Textiles &Composite Materials

55 V-1.1(Apr.18, 2016)

FORM I-5c Show Catalogue Entry Pg.3/3

G.5 Hydraulics G.6 Oil and Chemical Industries G.7 Optics and Optronics – Lasers G.8 Pyrotechnics G.9 Robotics G.10 Simulation G.11 Telecommunications H: Services H.1 Professional Organizations H.2 Teaching and Training Organizations H.3 Government-related Security Organizations (Police, Civil Defence) H.4 Research Institutes and Laboratories, Trials Organizations H.5 Security and Land Defence Consultancy Companies, Technical Assistance H.6 Service Providers and Suppliers H.7 Defence Exhibition and Defence-linked Event Organizers H.8 Press – Specialized Publications – Publishing – Printing H.9 Miscellaneous I: Naval Ships and Submarines I.1 Ships I.2 Submarines I.3 Naval Boats I.4 Naval Equipment J: Others

56 V-1.1(Apr.18, 2016)

FORM I-6 Show Catalogue/ Show Dailies Advertisement

“To Be Submitted By 18th October, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature PROMOTE YOUR COMPANY AT IDEAS-2016  The IDEAS-2016 Exhibitors’ Catalogue shall be 210mm high x 140mm wide and contain the Show details, list of exhibitors and their profiles & Advertisements.  The Ad should be of 300 dpi resolution and in Tiff format.  You can make sure that you reach all the VIPs, delegates, exhibitors and visitors to IDEAS-2016 by advertising in the OFFICIAL Exhibitors’ Catalogue in English by Badar Expo Solutions. Please order your requirement of Advertisements in the IDEAS-2016 Exhibitors’ Catalogue as under and provide the Artwork. For payment please contact Badar Expo Solutions. S. No. Ad Tariff (US$) No. of Ads Amount (US$) Specification 1. Full Page Color US$ 3500 2. Half Page US$ 2000 Color 3. Full Page B/W US$ 2500 4. Half Page B/W US$ 1500 Total: The IDEAS-2016 Show Dailies shall be 280mm high x 210mm wide and contain all the latest news from the Show. Three issues of the Show Dailies shall be written on site and published. Interested advertisers may contact Badar Expo Solutions for booking their Ads in the Show Dailies IDEAS 2016 SHOW DAILY RATES & COMBO OFFER WITH ASIAN MILITARY REVIEW (all rates in USD)

AMR COMBINATION DEAL NOVEMBER IDEAS SHOW DAILY RATES (all rates in USD) (AMR NOVEMBER 2016 ISSUE MAIN ISSUE + IDEAS SHOW DAILY INSERTION OPTIONS) RATE CARD AMR Nov + 2 AMR Nov + 3 AMR Nov + Insertions / AMR Nov + 1 Show x 1 x 2 x 3 x4 1 Insertion Show Show 4 Show Page Daily Insertion Daily Insertions Daily Insertions Daily Insertions

Full Page $4,500 $4,200 $3,900 $ 6,950 $ 9,900 $12,450 $ 14,700 $ 17,500 $3,600 Half Page $3,100 $2,900 $2,650 $2,400 $ 4,150 $ 6,350 $8,100 $ 9,200 $10,200 1/3 Page $2,500 $2,200 $1,900 $1,650 $ 3,400 $4,850 $6,300 $ 7,200 $8,000 Double Page $7,700 $7,100 $6,500 $5,900 $13,700 $17,900 $23,150 $ 26,500 $32,000 Spread

For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow #C- 175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan

57 V-1.1(Apr.18, 2016)

Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

FORM I-7 Venue Branding / Advertising

“To Be Submitted By 10th October, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature Promote your company at IDEAS-2016 Venue: Exhibitors may avail the opportunities to promote their products through advertising inside & outside Expo Centre during the Event. Kindly follow the link : http://ideaspakistan.gov.pk/exhibits_sponsorship_packages.php S.No. Branding/Advertisement Size NoAds. Tariff Amount (US$) Details & Placement (US$) (WxH)

1.

2.

3.

4. For any further details or queries please contact the Media Manager IDEAS-2016 at the Event Manager’s address. Payment: The Exhibitor’s order must be accompanied by full payment. Please contact the Event Manager. For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow #C- 175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

58 V-1.1(Apr.18, 2016)

FORM I-8 Information for Press

“To Be Submitted By 5thOctober, 2016” Company Name: Hall No.

Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature Please provide as much information as you can at this stage, and attach additional background information, press releases, photographs etc. where relevant (This is not an Exhibitors’ Catalogue entry). Please list the names of your senior executives (and their titles) who will attend IDEAS-2016.

S.# Name Designation Cell # 1. 2. 3. (Add nos. as required) Are you planning to launch any new products/services at IDEAS-2016? If so, please give details: ______

Are you planning any special promotion, newsworthy events or 'VIP' visits on your stand at IDEAS-2016, which you would like the press to know about? If yes, please give details: ______

For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow # C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan 59 V-1.1(Apr.18, 2016)

Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

60 V-1.1(Apr.18, 2016)

FORM I-9 Pre-Registration ( Trade Visitor e-badge)

Pre-Registration E-Invitation Forms

Exhibitors may invite their clients to visit IDEAS 2016. In this regards, exhibitors can

process online visitors’ pre-registration on the IDEAS-2016

website: www.ideaspakistan.gov.pk to generate Electronic Badges (e-badges).

Note: The issuance of badge is subject to the security clearance by the organizer.

61 V-1.1(Apr.18, 2016)

FORM I-10 CAR STICKERS DISTRIBUTION POLICY

Following is the distribution policy of car stickers, allocated as per your respective space category. The sticker(s) shell be provided to the authorized person of your company from the exhibition desk at expo center.

EXHIBITOR PARKING STICKERS QTY. CATEGORY TYPE SIZE Sqm RED GREEN BLUE TOTAL SHELL SPACE 0 0 2 2 A 24-36 0 1 2 3 B 42-60 0 2 4 6 BARE SPACE C 72-100 1 3 6 10 100- D 2 6 8 16 Above

62 V-1.1(Apr.18, 2016)

FORM I-10 (a) Annexure Car Stickers (Access Permit)

“To Be Submitted By 30 September , 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature NOTE : It is absolutely essential that all exhibitor and their personnel requiring access to the exhibition site, fill in this Order Form specifying the following: We have appointed the following persons of our company to attend or visit our stall / Ideas 2016 : No. Name Designation Nationality Car Registration Number & Make 1. 2. 3. 4. 5. 6. 7. 8. Note: Use additional sheets if required.

Remarks: - (CNIC copy & one passport size photograph of each person’s car driver must accompany this Form with person’s name, CNIC number and company name clearly marked on the reverse side of each photo). - Order Forms received without photograph or incomplete information will not be processed. - Car Stickers (Access Permit) will be ready for collection from 18 November 2016 from Show Management office at site.

For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions bungalow # C- 175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

63 V-1.1(Apr.18, 2016)

FORM I-11 Telecommunications & Internet Facilities

“To Be Submitted By 22nd October, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature

The following communication facilities shall be available on order at the stands:

Required Tariff (US$) Deposit Total Facilities Unit No. Per Unit Total Per Unit Total US$ Local Tel. 100 Nil Int’l Tel. 200 500 Fax Machine 200 Nil

The following Internet facilities shall be available on order:

Internet No. of Hire Charges US$ Security Deposit US$ Total Connection Units Per Unit Amount Per Unit Amount US$ 1MB 125 100 2MB 200 100 4MB 300 100 500Kbps 75 100

Note: 1. The Telephone, Fax & ISDN Units (Modems) equipment shall have to be returned to Badar Expo Solutions for clearance. 2. The Exhibitor’s order must be accompanied by full payment. Please contact the Event Manager. 3. All the charges mentioned above are applicable for the entire show.

For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow # C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179

64 V-1.1(Apr.18, 2016)

URL: www.badarexpo.com, E-mail: [email protected]

FORM I-12a Electrical Services Supply

“To Be Submitted By 22nd October, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature The ‘Shell Scheme’ package includes 1 x 10 amp socket and 4 spotlights (100w) per 12 m2. For the ‘Space only’ exhibitors, their contractor must carry out all electrical connections. The main supply of electricity should be ordered from section B, C or D of this Form, through the Event Manager IDEAS-2016. Note: All the charges mentioned above are applicable for the entire show. INDOOR SERVICE Section A - Additional electrical fittings and cost (Shell Scheme Exhibitors) Item Unit Cost US$ Quantity Total Cost US$ 100 W standard spot light 33.00 100 W arm spot light 36.00 300 W halogen light 50.00 500 W halogen floodlight 58.00 10 amp socket 33.00 15 amp socket 41.00 Multi pin plug adaptor 09.00 Extension lead 11.00 30/40 W fluorescent fixture 33.00 Connection of fitting per 1 KW 33.00 Sub Total: Section B - Main supply for small power and lights (Bare Space Exhibitors) 15 amp SPNE 220V - 50Hz 275.00 15 amp TPNE 415V - 50Hz 374.00 32 amp SPNE 220V - 50Hz 429.00 32 amp TPNE 415V - 50Hz 605.00 63 amp SPNE 220V - 50Hz 825.00 63 amp TPNE 415V - 50Hz 935.00 Sub Total: Section C - Heavy duty machines including isolator and connection (Bare Space Exhibitors) 15 amp TPNE 415V - 50Hz 495.00 32 amp TPNE 415V - 50Hz 704.00 63 amp TPNE 415V - 50Hz 1078.00 15 amp TPNE 415V - 50Hz 495.00 Sub Total: Section D - 24 hour supply (Bare Space Exhibitors) 10 amp SPNE 220V - 50Hz Socket only 115.00 15 amp SPNE 220V - 50Hz Socket only 176.00 15 amp TPNE 415V - 50Hz 517.00 32 amp SPNE 220V - 50Hz 572.00 32 amp TPNE 415V - 50Hz 693.00 63 amp SPNE 415V - 50Hz 913.00 63 amp TPNE 415V - 50Hz 1073.00 65 V-1.1(Apr.18, 2016)

Sub Total:

FORM I-12b Electrical Services Supply

OUTDOOR SERVICE (Outdoor Bare Space Exhibitors) Note: All the charges mentioned above are applicable for the entire show. Section A - Additional electrical fittings and cost Item Unit Cost US$ Quantity Total Cost US$ 100 W standard spot light 44.00 100 W arm spot light 50.00 300 W halogen light 55.00 500 W halogen floodlight 72.00 10 amp socket 44.00 15 amp socket 55.00 Multi pin plug adaptor 07.00 Extension lead 10.00 30 W / 40 W fluorescent fixture 44.00 Connection of fitting per 1 KW 33.00 Sub Total: Section B - Main supply for small power and lights 15 amp SPNE 230V - 50Hz 682.00 15 amp TPNE 415V - 50Hz 825.00 32 amp SPNE 230V - 50Hz 880.00 32 amp TPNE 415V - 50Hz 1650.00 63 amp SPNE 230V - 50Hz 1815.00 63 amp TPNE 415V - 50Hz 2310.00 Sub Total: Section C - Heavy duty machines including isolator and connection 15 amp SPNE 230V - 50Hz 847.00 15 amp TPNE 415V - 50Hz 1000.00 32 amp SPNE 230V - 50Hz 935.00 32 amp TPNE 415V - 50Hz 1782.00 63 amp SPNE 230V - 50Hz 2145.00 63 amp TPNE 415V - 50Hz 2629.00 Sub Total: Section D - 24 hour supply (Outdoor Bare Space Exhibitors) 10 amp SPNE 230V - 50Hz 275.00 15 amp SPNE 230V - 50Hz 748.00 15 amp TPNE 415V - 50Hz 2060.00 32 amp SPNE 230V - 50Hz 1100.00 32 amp TPNE 230V - 50Hz 2255.00 63 amp SPNE 230V - 50Hz 2420.00 63 amp TPNE 415V - 50Hz 2888.00 Sub Total: Grand Total: For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title:

66 V-1.1(Apr.18, 2016)

Date: Date: Signature: Signature:

FORM I-13 Compressed Air Connection

“To Be Submitted By 22nd October, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature Please complete the table below for quotation in respect of the required compressed air connection at the stand and submit to the event manager. Air Pressure No. of Charges Amount Requirement PSI BAR Connections Standard 100 Upto5 Special requirement Above 5 (Please specify) Please adhere to the following instructions:

1. The above compressed air is for one piston compressor, without dryer. The exhibitor is responsible for draining off used water daily.

2. The Exhibitor’s order must be accompanied by full payment. Please contact the Event Manager.

For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow #C- 175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

67 V-1.1(Apr.18, 2016)

FORM I-14 Furniture / Audio Visual Equipment Rental

“To Be Submitted By 22nd October, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature Please indicate your requirements in the table below. Item No. Item Price US$ Quantity Total BR-1 Brochure Rack 49.00 CS-1 Carpet Synthetic 12 sqm Each 55.00 C-1 Chair (black-pvc) 44.00 C-2 Chair (white-pvc) 28.00 C-3 Chair, Revolving 64.00 DB-1 Display Board 29.00 FS-1 Flat Shelf 22.00 IC-1 Information Counter 66.00 P-1 Partition 36.00 S-1 Sofa Seat (Single without arm) 80.00 T-1 Table (Square/Round/Rectangular) 50.00 WB-1 Waste Basket 6.00 CM-1 Coffee Machine 33.00 CP-1 Computer 145.00 DP-1 DVD Player 25.00 EK-1 Electric Kettle 22.00 P-1 LCD 26” 125.00 P-2 LCD 46” 165.00 P-3 Sound System 50.00 R-1 Refrigerator (Small) 99.00 R-2 Refrigerator (Medium) 198.00 R-3 Refrigerator (Large) 248.00 WD-1 Water Dispenser (Hot/Cold) 146.00 Total US$: Note: Late orders will be subject to 15% additional charge Payment: The Exhibitor’s order must be accompanied by full payment. Please contact the Event Manager. For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Banglow # C -175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

68 V-1.1(Apr.18, 2016)

FORM I-15 Audio Visual Equipment Rental

OMITTED

69 V-1.1(Apr.18, 2016)

FORM I-16 Vehicle Rental

“To Be Submitted By 22nd October, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature Note: All vehicles shall be of 2012-2015 model, chauffeur driven with unlimited mileage within the limits of the metropolitan city of Karachi as under: Group Description of Vehicle Daily (8 hrs.) US$ Extra Hour Rate US$ SC-1 1300 cc Sedan Car 150 25 SC-2 1600-1800cc Sedan Car 250 35 V-1 15 Seater Van 300 45 C-1 25 Seater Coaster 400 55 Note: 1. Rates are inclusive of chauffeur and fuel per working day (8 hours)/per extra hour. 2. Fraction of a day shall be charged as one full day; fraction of an hour shall be charged as one full hour. 3. Half an hour extra transit time shall be charged each way for Pick up/Drop off. RESERVATION FORM Period Pick up Drop off Group No. of Cars Day & Date From To point point SC-1 SC-2 V-1 C-1 Payment: The Exhibitor’s order must be accompanied by full payment. Please contact the Event Manager.

For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow # C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

70 V-1.1(Apr.18, 2016)

FORM I-17 Temporary Staff Hiring

“To Be Submitted By 22nd October, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature English & Urdu speaking temporary staff for the stand shall be provided, please specify requirement:

Number Duration Charges Amount

Temporary Staff No. of Days Male Female From To (US$) (US$)

Host 250.00

Secretarial 250.00

Receptionist 200.00 Add charges for uniform @ US$ 150 each Total: Remarks: 1. Additional charge of 20% shall apply if orders made on site, subject to availability of staff. 2. If an exhibitor wants to order uniform for its staff, one (1) month prior notice along with full advance payment is necessary for compliance of the order. 3. All the charges mentioned above are applicable for the entire show. Payment: The Exhibitor’s order must be accompanied by full payment. Please contact the Event Manager. For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow # C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

71 V-1.1(Apr.18, 2016)

FORM I-18 Photographic Services

OMITTED

72 V-1.1(Apr.18, 2016)

FORM I-19 Plants & Fresh Flowers Rental & Sales

OMITTED

73 V-1.1(Apr.18, 2016)

FORM I-20 Exhibitors’ Badges

“To Be Submitted By 22nd September, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature Please fill in this Form (in block letters) to apply for exhibitors’ badges. Please use extra sheet to list all your exhibitors’ names who require IDEAS Exhibitors’ badges. To avoid any last minute rush, you may nominate your local agent/ representative to collect your badges with effect from 10th Nov, 2016 or upon arrival from the Show Management Office at the Expo Centre. Remarks: It is absolutely essential that all exhibitors and their representatives requiring access to the exhibition site, fill in this Order Form specifying the following: 1. Name, 2. Nationality, 3. Passport/CNIC Number, 4. Title. - (Two passport size photographs & copy of Passport of foreign national & CNIC of Pakistani National are required). - (Person’s name, passport/CNIC number and company name must be clearly marked on the reverse side of each photo). - (Forms received without photograph or incomplete information will not be processed). No. Name Title Nationality Passport/CNIC 1. 2. 3. Note: Use additional sheets if required. 1. Maximum 3 exhibitor badges per 12m2 Space shall be provided free, additional will be charged @ US$ 25 each. 2. Badges are issued in particular names & are non-transferable. 3. Replenishment of lost badges shall be done on payment @ US$ 10 each. We nominate Mr./Ms.: ...... CNIC#...... to collect our exhibitor badges on our behalf. For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow # C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

74 V-1.1(Apr.18, 2016)

FORM I-21 Contractors’ Personnel Badges

“To Be Submitted By 30th September, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature We have appointed the following company as our stand contractors: Contractor Name:______Activity/Service: ______Contact Person: ______Title: ______Tel: ______Fax: ______Email: ______

Remarks: It is absolutely essential that all contractors and their personnel requiring access to the exhibition site, fill in this Order Form specifying the following: 1. Name 2. Nationality 3. Passport/CNIC# 4. Title. - (Two passport size photographs of each person must accompany this Form with person’s name, passport number and company name clearly marked on the reverse side of each photo). - Order Forms received without photograph or incomplete information will not be processed. - Contractors badges will be ready for collection from 1stNov, 2016 from Show Management office at site till10th Nov, 2016. No. Name Title Nationality Passport/CNIC # 1. 2. 3. Note: Use additional sheets if required. For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow # C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

75 V-1.1(Apr.18, 2016)

FORM I-22 Visa To Pakistan

“To Be Submitted By 10thOctober, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature Please fill in the following details for each member of your team intending to come to Pakistan to participate in IDEAS-2016. Name (As in Passport): Date of Birth: Day: Month: Year: Nationality: Passport #: Issue Date: Expiry Date: Address: E-mail: Phone: Fax: Name of City where Pakistani Embassy/Consulate is located and you will apply for the visa :

For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow #C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

76 V-1.1(Apr.18, 2016)

FORM I-23 Display of Exhibit – End User Certificate

“To Be Submitted By 30th September, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature Please return this Certificate. The official freight forwarder will obtain the release of your consignment from the Pakistan Customs by showing this document. Exhibitors are required to complete the following declaration: DECLARATION We understand that it is a condition of the licensing authority that no weapon, ammunition, explosive or toxic material will be exhibited at our IDEAS 2016 stand other than models, dummies, inert ammunition, cutaways and weapons which have been rendered irreversibly unserviceable. We confirm that all our exhibits comply with this rule. Within the consignment of exhibits and materials shipped to Pakistan by us for display in IDEAS 2016 are the following items, which under the definition stated above can be classified as ‘weapons’ ‘ammunition’ or ‘projectile’, including mines etc. as per category/sub-category (e.g.; A-1, C-4) provided in Order Form I-5c. Item Reference No. as per Description of Exhibit Category Qty. Remarks # the Exhibit Profile 1. 2. 3. Note: Use extra sheet if required. Name of Authorized Signatory:______Title:______

Date:______Signature:______Note: 1. Dummy or an Inert is defined “as any item or armament or any projectile, which contains no explosive, incendiary or toxic material and has been rendered inert to a degree from which it cannot be repaired to become a usable weapon or projectile in a weapon”. 2. Following abbreviations have been used in the table above. Model “M”; Dummy “D”; Inert “I”; Actual “A”, Cutaway “C”. For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow # C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

77 V-1.1(Apr.18, 2016)

FORM I-24 Display Vehicle Mobility

“To Be Submitted By 30th September, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax:

E-mail: Contact Person: Title: Cell: Co. Seal & Signature The Vehicle Mobility Display may take place on 25thNovember, 2016 at 13:00 hrs. or other days at the main exhibition site at Karachi Expo Centre if demanded by an Exhibitor. Participation Slot: Each participating Vehicle/Equipment shall be allocated a 5 minute slot for demonstration. Participation Fee: Demonstration @ 5 minutes slot shall be charged @ US$ 10,000 each slot.

We hereby apply to participate in the Vehicle Mobility Demonstration as follows after having paid the Fee: NB: Our Demonstration ‘Item’ is defined as a wheeled vehicle/equipment.

Item Description (Incl. Caliber, Wheeled S.No. Date/Time Nos. Tariff(US$) Amount(US$) etc.) 1 10,000 2 10,000 Total

Note: The participating vehicles / equipment must arrive at site at least 4 days prior to the Show opening i.e. on 18th Nov, 2016 for rehearsals and proper coordination. Payment: The Exhibitor’s order must be accompanied by full payment. Please contact the Event Manager. For Event Manager (Badar Expo For Exhibitor Solutions) Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow # C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179

URL: www.badarexpo.com, E-mail: [email protected]

78 V-1.1(Apr.18, 2016)

FORM I-25 Request For Entry Passes

OMITTED

79 V-1.1(Apr.18, 2016)

FORM I-26 Hotel Reservation

“To Be Submitted By 30th September, 2016” Company Name: Hall No. Address: Stand No. Country: Zip Code: Tel: Fax: E-mail: Contact Person: Title: Cell: Co. Seal & Signature Note: On behalf of you, we will reserve the hotel room(s) 1. Hotel Reservation Confirmation would be e-mailed you within 72hrs.of receiving this form. 2. You are required to make full payments to the hotel reception directly at the time of check in/out. 3. In case of No Show, One night room charges will be applied. 4. Airport Pickup services is complimentary and would be provided as per your given arrival flight schedule. 5. Airport Drop Shuttle runs every hour. Please contact the hotel reception at least 2 hrs. before you check out. Please fill in the following details for each member of your team intending to come to Pakistan to participate in IDEAS-2016. Room Check In Check Out S# Name (As in Passport) Type Date Flight Time Date Flight Time 1. 2. 3. Nationality: E-mail: Phone: Fax: For Event Manager (Badar Expo Solutions) For Exhibitor Name: Company Name: Title: Personnel: Title: Date: Date: Signature: Signature: Contact Badar Expo Solutions Bungalow # C-175, Block -9, Gulshan-e-Iqbal, Near Aziz Bhatti Park, Karachi, Pakistan Tel: +92-21-34821160, +92-21- 34821159, Fax: +92-21-34821179 URL: www.badarexpo.com, E-mail: [email protected]

80 V-1.1(Apr.18, 2016)