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PHILIPPINE BIDDING DOCUMENTS (As Harmonized with Development Partners)

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PHILIPPINE BIDDING DOCUMENTS (As Harmonized with Development Partners) PHILIPPINE BIDDING DOCUMENTS (As Harmonized with Development Partners) Procurement of GOODS Government of the Republic of the Philippines CITY OF ILOILO SUPPLY OF CATERING SERVICES BID NO. 0027 Fifth Edition October 2016 TABLE OF CONTENTS SECTION I. INVITATION TO BID .........................................................................3 SECTION II. INSTRUCTIONS TO BIDDERS ...........................................................5 SECTION III. BID DATA SHEET ..........................................................................5 SECTION IV. GENERAL CONDITIONS OF CONTRACT ....................................... 39 SECTION V. SPECIAL CONDITIONS OF CONTRACT .......................................... 55 SECTION VI. SCHEDULE OF REQUIREMENTS ................................................... 59 SECTION VII. TECHNICAL SPECIFICATIONS .................................................... 69 SECTION VIII. BIDDING FORMS ...................................................................... 69 SECTION IX. FOREIGN-ASSISTED PROJECTSERROR! BOOKMARK NOT DEFINED. Section I. Invitation to Bid REPUBLIC OF THE PHILIPPINES CITY OF ILOILO BIDS AND AWARDS COMMITTEE Office of the BAC Secretariat, 7th Floor, Iloilo City Hall, Plaza Libertad, Iloilo City 5000 Philippines Tel No.: 033-3331111 loc. 730 E-mail: [email protected] INVITATION TO BID FOR THE SUPPLY OF CATERING SERVICES 1. The City of Iloilo, through the General Fund intends to apply the sum of One Million Six Hundred Eighty-Seven Thousand Five Hundred Pesos (P1,687,500.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Supply of Catering Services (Bid No. 0027). Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The City of Iloilo Bids and Awards Committee (BAC) now invites bids for the Supply of Catering Services. Delivery of the Goods is required within Eight (8) Months upon receipt of the Notice to Proceed. Bidders should have completed, within Two (2) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3. Bidding will be conducted through open competitive bidding procedures using a non- discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. 4. Interested bidders may obtain further information from the City of Iloilo BAC Secretariat and inspect the Bidding Documents at the address given below during Monday to Friday, 8:00 am to 5:00 pm. 3 A complete set of Bidding Documents may be acquired by interested Bidders on February 20, 2020 from the address below and upon payment of the applicable fee for the Bidding Documents, in the amount of P13,437.50. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 5. The City of Iloilo will hold a Pre-Bid Conference on February 27, 2020 at 10:00 am at BAC Conference Room, 7th Floor, Iloilo City Hall, Plaza Libertad, Iloilo City which shall be open to all interested parties. 6. Bids must be duly received by the BAC Secretariat at the address below on or before March 12, 2020 at 9:00 am. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18. Bid opening shall be on March 12, 2020 at 2:00 pm at the BAC Conference Room, 7th Floor, Iloilo City Hall, Plaza Libertad, Iloilo City. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted. 7. The City of Iloilo reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. 8. For further information, please refer to: ATTY. EDGARDO J. GIL Chairperson, Bids and Awards Committee Room 7N, 7th Floor, Iloilo City Hall, Plaza Libertad, Iloilo City Tel. No.: (033) 333-1111 loc. 742 Email: [email protected] Website: www.iloilocity.gov.ph ATTY. EDGARDO J. GIL Chairperson 4 Section II. Instructions to Bidders TABLE OF CONTENTS A. GENERAL ....................................................................................................... 7 1. Scope of Bid ........................................................................................................ 7 2. Source of Funds ................................................................................................... 7 3. Corrupt, Fraudulent, Collusive, and Coercive Practices ......................................... 7 4. Conflict of Interest ............................................................................................... 8 5. Eligible Bidders ................................................................................................. 10 6. Bidder’s Responsibilities .................................................................................... 11 7. Origin of Goods ................................................................................................. 14 8. Subcontracts ...................................................................................................... 14 B. CONTENTS OF BIDDING DOCUMENTS ............................................................ 14 9. Pre-Bid Conference............................................................................................ 14 10. Clarification and Amendment of Bidding Documents.......................................... 15 C. PREPARATION OF BIDS ................................................................................. 15 11. Language of Bid ................................................................................................ 15 12. Documents Comprising the Bid: Eligibility and Technical Components ............... 16 13. Documents Comprising the Bid: Financial Component ....................................... 17 14. Alternative Bids ................................................................................................. 18 15. Bid Prices .......................................................................................................... 19 16. Bid Currencies ................................................................................................... 20 17. Bid Validity ....................................................................................................... 20 18. Bid Security....................................................................................................... 21 19. Format and Signing of Bids ................................................................................ 23 20. Sealing and Marking of Bids .............................................................................. 24 D. SUBMISSION AND OPENING OF BIDS ............................................................. 25 21. Deadline for Submission of Bids ........................................................................ 25 22. Late Bids ........................................................................................................... 25 23. Modification and Withdrawal of Bids ................................................................. 25 5 24. Opening and Preliminary Examination of Bids.................................................... 26 E. EVALUATION AND COMPARISON OF BIDS ..................................................... 28 25. Process to be Confidential .................................................................................. 28 26. Clarification of Bids........................................................................................... 28 27. Domestic Preference .......................................................................................... 28 28. Detailed Evaluation and Comparison of Bids ...................................................... 29 29. Post-Qualification .............................................................................................. 30 30. Reservation Clause ............................................................................................ 31 F. AWARD OF CONTRACT ................................................................................. 32 31. Contract Award ................................................................................................. 32 32. Signing of the Contract ...................................................................................... 33 33. Performance Security ......................................................................................... 34 34. Notice to Proceed............................................................................................... 35 35. Protest Mechanism…………………………………………………………………37 6 A. General 1. Scope
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