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Agenda - Finance and Services Committee Meeting of Council 6 FEBRUARY 2006 AGENDA - FINANCE AND SERVICES COMMITTEE MEETING OF COUNCIL LITHGOW CITY COUNCIL AGENDA FINANCE AND SERVICES COMMITTEE MEETING OF COUNCIL TO BE HELD AT THE ADMINISTRATION CENTRE, LITHGOW ON 06 FEBRUARY 2006 AT 7.00pm 6 FEBRUARY 2006 AGENDA - FINANCE AND SERVICES COMMITTEE MEETING OF COUNCIL AGENDA PRESENT QUESTIONS FROM THE PUBLIC GALLERY PRESENTATIONS 1. Fire Brigades NSW CONFIRMATION OF THE MINUTES OF THE COMMITTEE MEETING OF COUNCIL - NIL DECLARATION OF INTEREST MAYORAL MINUTES NOTICES OF MOTION NOTICES OF RESCISSIONS CORRESPONDENCE AND REPORTS General Manager Reports Corporate Services Report Engineering Services Reports Environment And Planning Services Reports REPORTS FROM DELEGATES COMMITTEE MEETINGS District Liaison Committee Sports Advisory Committee QUESTIONS WITHOUT NOTICE 6 FEBRUARY 2006 AGENDA - FINANCE AND SERVICES COMMITTEE MEETING OF COUNCIL TABLE OF CONTENTS ITEM TITLE PAGE GENERAL MANAGER REPORTS 1 ITEM:1 EXEC - 06/02/06 - ELECTION OF CHAIRPERSON AND DEPUTY 1 CHAIRPERSON FOR THE FINANCE AND SERVICES COMMITTEE ENGINEERING SERVICES REPORTS 3 ITEM:2 ENG - 06/02/2006 - PROGRESS REPORT 3 ITEM:3 ENG - 06/02/2006 - RFS/SES JOINT HEADQUARTERS WORKING 4 PARTY ITEM:4 ENG - 06/02/06 - ANNUAL REPORT OF THE STATE EMERGENCY 5 SERVICE OF NSW ENVIRONMENT & PLANNING SERVICES REPORTS 6 ITEM:5 EPS - 06/02/06 - (JANUARY) DEVELOPMENT AND 6 CONSTRUCTION APPROVALS ITEM:6 EPS - 06/02/06 - DA 209/05 CHILDCARE CENTRE, HARTLEY VALE 9 ROAD, HARTLEY ITEM:7 EPS - 06/02/06 - DEVELOPMENT APPLICATIONS SUBMITTED 28 ITEM:8 EPS - 06/02/06 - PROPOSED ROAD NAMING, UN-NAMED 29 SECTION OF ROAD BETWEEN THE GREAT WESTERN HIGHWAY AND WALKER STREET, HARTLEY CORPORATE SERVICES REPORTS 31 ITEM:9 CORP - 06/02/06 - SPECIAL PARKING RATE ADDITIONAL 31 PROPERTIES FOR THE 2006/07 RATING YEAR ITEM:10 CORP - 06/02/05 - LINC 2004/05 FINANCIAL STATEMENTS 33 ITEM:11 CORP - 06/02/06 - 2005/06 DECEMBER STOCKTAKE LITHGOW & 35 WALLERAWANG STORES ITEM:12 CORP - 06/02/06 - COUNCILS INVESTMENTS JANUARY 2006 36 ITEM:13 CORP - 06/02/06 - 2005/06 MANAGEMENT PLAN DECEMBER 38 REVIEW COMMITTEE MEETINGS 40 ITEM:14 ENG - 06/02/06 - LITHGOW DISTRICT LIAISON COMMITTEE 40 MEETING ITEM:15 ENG - 06/02/06 - SPORTS ADVISORY COMMITTEE MEETING 41 ATTACHMENTS 51 ITEM:3 ENG - 06/02/2006 - RFS/SES JOINT HEADQUARTERS WORKING 51 PARTY ITEM:14 ENG - 06/02/06 - LITHGOW DISTRICT LIAISON COMMITTEE 54 MEETING 06 February 2006 AGENDA – FINANCE AND SERVICES COMMITTEE MEETING OF COUNCIL GENERAL MANAGER REPORTS ITEM:1 EXEC - 06/02/06 - ELECTION OF CHAIRPERSON AND DEPUTY CHAIRPERSON FOR THE FINANCE AND SERVICES COMMITTEE REPORT Purpose of this report is to elect a Chairperson and Deputy Chairperson of the principle committee of Council being the Finance and Services Committee. Council will begin a committee structure of two (2) committees being the Finance and Services and Policy and Strategy Committees. The purpose and delegated functions are included in this report for the information of Councillors. Finance and Services Committee Monday 6 March 2006 Monday 3 April 2006 Monday 1 May 2006 Monday 5 June 2006 Monday 3 July 2006 Monday 7 August 2006 Monday 4 September 2006 Tuesday 3 October 2006 Monday 6 November 2006 Monday 4 December 2006 Purpose To determine and/or recommend to Council on matters relation to the provision of services and facilities and reporting of Council finances in accordance with the functions to the committees delegated role Section 377 of the Local Government Act 1993. Delegated Functions Delegated Functions: • Development Applications • Regulatory Compliances • Sports Advisory • Community Services • Cultural Services • Community Health and Safety • Public Buildings • Events • Roads, Bridges and Drainage Page 1 06 February 2006 AGENDA – FINANCE AND SERVICES COMMITTEE MEETING OF COUNCIL • Waste management • Water and wastewater • Traffic management and parking • Emergency services • Flood plain management and mitigation • Budget Review • Certificates of expenditure / investments Membership Full Council - 9 Councillors Quorum Five members Chairperson Elected by the Committee at its first meeting for the 12 month period, including with the Mayoral and Deputy Mayoral elections in September 2006, and each year following that. Deputy Chairperson Elected by the Committee at its first meeting for the 12 month period, including with the Mayoral and Deputy mayoral elections in September 2006, and each year following that. Provisions of the Local Government Act do not specify the term of Councils principle committees or the Chair or Deputy Chair of such, however it would be prudent for Council to align the term of these roles with the Mayoral and Deputy Mayoral's, it further enables these terms to coincide with the four (4) year cycle for election to Council. ATTACHMENTS NIL RECOMMENDATION THAT: 1. The Council formally endorse the Mayor as the Chairperson of the Finance and Services Committee, however should the Mayor not wish to be the Chairperson of this Committee, an election be held by the Council for the position of Chairperson for the Finance and Services Committee. 2. The Council elect a person to the role of Deputy Chairperson of the Finance and Services Committee. Page 2 06 February 2006 AGENDA – FINANCE AND SERVICES COMMITTEE MEETING OF COUNCIL ENGINEERING SERVICES REPORTS ITEM:2 ENG - 06/02/2006 - PROGRESS REPORT SUMMARY The following report details works to be undertaken by the Engineering Services Division to 27 January 2006. COMMENTARY Lithgow Depot Works Report for Lithgow Depot • Continuation of driveway restoration in Third/Second Streets • Repair collapsed drain at Dog Track • Domestic water deliveries • Pickup & deliver goods from Sydney • Clean storm water pits on Hassans Walls Lookout Rd • Mechanical sweeping of Lithgow Streets • Paver repairs in Main Street • Drainage work on Crane Road Wallerawang Depot Works Report for Wallerawang Depot • Capital Works – Gangbenang Road, Jute mesh seed and spray drains, Crystal Theatre Lane remove old kerb & gutter. • Routine Grading – Back Cullen Road, Spring Vale Lane, Skelly Road, Dark Corner Road, Duckmoli Road, Wickety War Road, Wallerawang Rydal Road, Portland unsealed. • Patching – Hartley Vale, Sodwalls/Tarana Road, Cox's River Road, Reserve Road, Beynors Lane Glen Alice, Blackheath Creek Road, Dark Corner Road. • Wallerawang/Portland water repair services and water mains. • Marsden Swamp culverts, Cullenbenbong clean culverts. Dam Status Report As at Monday 30 January 2006 the following dam levels were recorded: • Farmers Creek Dam = 100% - 450 megalitres (450 megalitres = 100%) • Oberon Dam = 50.5% - 22775 megalitres (45,100 = 100%) • Lake Lyell – dam storage of 14531 megalitres (45% storage), dam level is 772.95 RL (Delta’s EIS states dam to be closed to recreational vessels when level reaches 771 RL) • Thompson’s Creek Reservoir – dam storage of 9279 megalitres (34% storage) • Lake Wallace – dam storage 2206 megalitres (100% storage) These figures are updated regularly on Delta’s website: www.de.com.au. ATTACHMENTS Nil Page 3 06 February 2006 AGENDA – FINANCE AND SERVICES COMMITTEE MEETING OF COUNCIL RECOMMENDATION THAT the information be received ITEM:3 ENG - 06/02/2006 - RFS/SES JOINT HEADQUARTERS WORKING PARTY SUMMARY Details of the Minutes of the RFS/SES Joint Headquarters Working Party Committee meeting held on Wednesday 9 November 2005. COMMENTARY At the RFS/SES Joint Headquarters Working Party Committee meeting held on Wednesday 9 November 2005 there were numerous items discussed by the Committee and it is considered that all these items be noted by Council. ATTACHMENTS 1. Minutes of the RFS/SES Joint Headquarters Working Party Committee Meeting that was held on Wednesday 9 November 2005. RECOMMENDATION THAT Council note the minutes of the RFS / SES Joint Headquarters Working Party Committee meeting held on 9 November 2005. Page 4 06 February 2006 AGENDA – FINANCE AND SERVICES COMMITTEE MEETING OF COUNCIL ITEM:4 ENG - 06/02/06 - ANNUAL REPORT OF THE STATE EMERGENCY SERVICE OF NSW REFERENCE Nil SUMMARY The State Emergency Service of New South Wales has submitted to Council a copy their Annual Report. COMMENTARY The Annual Report of the State Emergency Service of New South Wales has been submitted to Council detailing the SES's priorities for the next three year's are as follows: • To work with Councils to improve the awareness of the community about how to protect themselves and their property from the effects of floods and storms. • To work with Councils, where required, to upgrade the facilities and vehicles of the SES Units. • To work with Councils on Floodplain Risk Management Committees to assist in the development and implementation of a floodplain risk management plan for the Council area. • Further upgrade our flood intelligence so that we may provide timely and accurate information to communities threatened by floods. • Continue to improve the response capabilities of all SES units by providing: • Competency based training to nationally endorsed standards for all major skills • Enhance communications and call-out systems • Increased general support to SES units. • To further improve the SES capability in Information Management to ensure we use modern technology to better exchange information within the Service and to provide a speedier response to the community. • Continue to improve, the public profile of the SES by working closely with local media, councils and communities, and utilising our network of SES trained community liaison officers. As the past the SES rely on Councils help
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