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7Pm, Wednesday 12 March 2008 School Conference Room, NSW Crescent, Barton Telopea Park School / Lycée Franco-Australien de Canberra Parents & Citizens Association DRAFT Minutes – 7pm, Wednesday 12 March 2008 School Conference Room, NSW Crescent, Barton Apologies / Attendance 2 Correspondence In/ Out 2 Business arising from previous meeting 3 Report from P&C President – Elizabeth Fredericks 3 Report from P&C Treasurer – Rauf Rahim 4 Report from Principal - Michael Maniska 4 Report from Proviseur – reported by Michael Maniska for Jean-Paul Clément 5 Report from School Board Chair - Jon Claoué-Long 5 Report from P&C Council Delegate(s) – Mary Welsh and Jan Madden 6 Status Reports from Parent Reps on School committees 6 The Act Council Of Parents And Citizens Association 6 Health Promoting And Safe School Committee 6 Parents’ Forum 6 Other Business 7 Reports President’s Report 9 Principal’s Report 10 The Act Council of Parents and Citizens Association Report 12 The Health Promoting and Safe School Committee Report 15 Meeting opened at 7.10pm with general welcome from Elizabeth Fredericks, President. Thanked previous committee for guidance and moral support. 1 Apologies / Attendance Apologies : Vanessa Barker, Arthur Camilleri, Tony Aitkinson Tanya Clark, Jean-Paul Clément Attendance : Lynelle Boisseau, Carol Blake, Jon Claoué-Long, Lex Clark, Renata Dyer, Nicki Epinay, Elizabeth Fredericks, Julie Glover, Maree Graham, Kathy Leigh, Greg Lowe, Peter Roberts, Rauf Rahim, Kim Ritman, Marina Thompson, Thea van Os, Mary Welsh. Staff: Kerrie Blain, Michael Maniska, Kate Sutherland, 2 Draft Minutes of meeting of AGM on 13 February 2008 • Circulated prior to the meeting • Amendment to the minutes Addition to item 8: Proviseur’s Report - Jean-Paul Clément The school had excellent results in the Brevet and Baccalaureat, with a 97% and 90% pass rate respectively (100% for ‘Série L’ and 83% for ‘Série S’ in the Bac). Motion to accept minutes. Proposed by Lex Clark. Seconded Elizabeth Fredericks. Motion carried 3 Correspondence In • Letter from Lawyer of Steve Baker, After School Care (ASC) Program Director. Elizabeth responded. • Letter regarding the parking signs erected by Department of Territory and Municipal Services restricting parking opposite the kindy playground. • Letter from Maree Graham toilet issue, Elizabeth responded • email Jeff Bailey re Back to Forrest 50th committee regarding borrowing equipment for twilight fete Motion: That the Telopea P&C support the Back to Forrest 50th celebrations by lending the Blue Gazebos. Proposed Carol Blake Seconded Kim Ritman. Motion carried. ACTION ITEM: Elizabeth to contact Nick Kolundzija, the Janitor, to gain access to equipment housed either in girls’ changing room in hall or cadets room • Invitation to meeting and newsletter update for ACT Bilingual Education Group meeting 20 March 2008 ( agenda items needed 12 March) Christine Williams • Documentation on French Education System (Jean-Paul Clement) for website • Invitation to ACT P & C Council Meeting on 25 March 2008 Correspondence Out • email to James Popple ( parent ) re meeting dates and opt in lists • Response to Maree Graham re Toilet issue • Response to Steve Baker’s Lawyer 4 Business arising from previous meeting • No action s from AGM minutes • Lex Clark re register the new committee Annual return cannot be done until audited financial report. ACTION: Lex Clark to follow up with Alan Bunsell • Marina issues with After School Care books. Current Treasurer, Julie Hicks, working hard to finalise last year financial reports. ACTION: Rauf to liaise with Alan re the GST issue and BAS statements. ACTION: Julie Hicks to submit ASC Program records as soon as possible. ACTION: Marina to offer P&C assistance if Julie can see any way to assist. 5 Report from P&C President – Elizabeth Fredericks Full report page 9 • ACTION items to be kept on minute and to be followed up. • Nothing to report, action since last meeting mainly seeking advice. • Position of Fete Coordinator need to find someone ASAP. Meeting discussion regarding the position as a paid position explored that the amount of work done by various other volunteers as well as the extensive time commitment of the Fete coordinator role. It has been advertised in Telopea Topics but no-one has come forward to date. Motion : That the P&C advertise the position of Fete Coordinator as soon as possible with the offer of an ex-gratia payment of $5000 to the person able to take on the position. Proposed Elizabeth Seconded Rauf. Motion carried. • Guidelines for the appointment: Open process and invite people to come to forward. Advertise in Telopea Topics for the position, email letter home per family. Need to identify the various positions available and outline of roles and expected timeline indicating peak work periods. April closing date for Expression of Interest. • Elizabeth to do the advertisement 6 Report from P&C Treasurer – Rauf Rahim • Report Tabled • Signatures need to be sorted out at National Bank. • Allan Bunsell offered to be assistant treasurer to have consistency. • ACTION: Marina to ask Ally to get in contact with Rauf re Common Seal for ASC Program Licencing • Noted that Rauf cannot be official treasurer until all financial reports for 2007 are completed. Motion: That Alan Bunsell be appointed assistant treasurer. Proposed Rauf Rahim. Seconded Elizabeth Fredericks Motion carried. 7 Report from Principal - Michael Maniska • Full Report see report page 10 o curriculum update – faculty plans o school implementation harmonisation for K – 6 and middle years. o K- 10 homework policy still need finalisation o language mandate K – 10 o Secondary Enrolment policy and challenge entry o Digital revolution – Telopea identify as one of the greatest need for ICT investment, envisage 100 new computers as part of rollout o Part of 20/20 summit Yr 6 and Yr 10 . Student Voice sessions o Building development and Montgomery Oval update o 85th Celebration in September – Open Montgomery Oval by Minister o TAMS meeting – erected no parking on NSW Crescent. Put up wrong sign. The signs should read Pick up and Set down only in line with other schools. Safety of children paramount. 40 kms signed moved on Telopea Park West to incorporate the traffic island. o DOMA (developers of Section 27) – March 18 on section 27 development. 8 Report from Proviseur – reported by Michael Maniska for Jean- Paul Clément • Next week Francophone phone week • Next Thursday Francophone day with Flag raising at Commonwealth Place at 11 am . • ‘French is magic’ show courtesy of French Embassy, all year 5 and 7 to attend • Francophone buffet. • Monday 17h and Wednesday 18 class specific activities from various embassies (ie Egyptian, Belgian, Swiss, Canadian) with focus on integrated teaching and learning experiences. • French Brevet Blanc held successfully and positive feedback • Assembly March 28 Jean-Paul has organised conferring of diploma for last years’ students who received the Brevet. 9 Report from School Board Chair - Jon Claoué-Long • Board met once and gearing up for the year • Farewell: Lyn Jones’ last meeting as staff representative • New members: Marie Hird, Commonwealth representative, Susan Alexander, new staff representative • Student Representatives to be announced shortly. • Currently under review. o First review of IBO in 2009. o 4 domains of strategic plan which is available. o Progress to Bi National mandate o IBO middle year program is implemented in school. o Kindy enrolment criteria Last year TT. Went out appended. Parents on waiting list invited to resubmit applications against new criteria. o Verge of signing off on secondary enrolment criteria o Beginning of Second term criteria available on the web as part of the enrolment form. Families have been advised if on waiting list. 10 Report from P&C Council Delegate(s) – Mary Welsh and Jan Madden Full Report see page 12 • Election of officers to a wide range of committees • Any issue that need to be raised at the Council should be directed to Jane Madden or Mary Welsh. • Affiliation fee to be paid by 11 April . A capitation fee of 95c per student. Fee to be paid $1055.45 (1110 students) • Affiliation includes the public liability insurance under which the P&C operates. Motion: That the committee pay the affiliation of $1055.45. Proposed by Mary Welsh and Seconded by Carol Blake. Motion carried. 11 Status Reports from Parent Reps on School committees or Chairs of P&C sub-committees: • Health Promoting and Safe Schools Committee Report tabled (full report page 15) o 2nd term and 4th term parent forum events in School Library. 14 May - Body Image and Eating Disorders and 27 August topic to be announced. o Safety audit proposed by Jane Goffman to proceed this year. Committee to determine parameters for audit. o Issue: Parent drop off at pedestrian near Hall is a danger to Telopea students. To be dealt with TT. ACTION: KATE Sutherland to write, Mary to send information. • No other Reports tabled 12 Parents’ Forum • Canteen Sub-committee o Discussion re role of Sub-committee. Current Constitution clearly indicates a sub-committee rather than a liaison role for P&C. Stress need to adhere to contract with Fresh Express. Company employed in order to adhere to Government requirements for food preparation and standards. Need to ensure amicable relationship with contractor, with sub- committee views represented by committee member in liaison role. o Lynelle Boisseau joining sub-committee. o ACTION: Elizabeth to liaise with committee to have a joint meeting to clarify the roles of this sub-committee o ACTION: Thea to find contract with fresh express o Microwave no longer available in Canteen for student use o School matter. Is an issue of safety and supervision o Alan Bunsell offered to be on Raffle committee • Challenge committee meeting parent representative needed. 3.30 – 4.30 19th March. Week 7 of each term. Rauf offered to attend. o ACTION Kathy Leigh contacting James Popple about joining the challenge committee.
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