Meeting Regular Council Date 5 February, 2019 Time 7:00 PM Place Munici al Hall - Council Chambers
Present Mayor Martin Davis Councillor Bill Elder Councillor Sarah Fowler Councillor Lynda Llewellyn Councillor Josh Lambert
MarkTatchell, ChiefAdministrative Officer (by phone) Deb Bodnar, CPA, CMA, Director of Finance Janet StDenis, Finance & Corporate Services Manager
Public 7 members of the public
A. Call to Order Mayor Davis called the meeting to order at 7:00 p. m. Mayor Davisacknowledged and respected that Council is meeting upon Mowachaht/ Muchalaht territory
B. Introduction of Late Items and A enda Chan es None.
C. A rovaloftheA enda Fowler/Llewellyn: VOT 057/2019
THATthe Agenda for the February5, 2019 RegularCouncil meeting be adopted as presented. CARRIED
D. Petitions and Dele ations None.
E. Public In ut # 1 None. F. Ado tion of the Minutes
1 Minutes of the Regular Council meeting held on January 15th, 2019
Llewellyn/Lambert: VOT 058/2019 THAT the Regular Council Meeting minutes from January 15th, 2019 be adopted as presented. CARRIED
Minutes from the Committee of the Whole meeting held on January 15, 2019.
Fowler/Llewellyn: VOT 059/2019 THAT the Committee of the Whole meeting minutes of January 15th, 2019 be adopted as presented. CARRIED
3 Minutes of the Public Hearing held on January 21st, 2019
Llewellyn/Lambert: VOT 060/2019 THAT the Public Hearing meeting minutes of January 21st, 2019 be adopted as presented. CARRIED
G. Rise and Re ort From theJanuary 30, 2019closed meetingCouncil rises and reports as follows: Staffare directed to workwith legal counsel to repeal and replace Property Maintenance Regulation Bylaw No. 573, 2013 and to draft a Council policy with respect to applying Community Charter provisions for taking remedial action against nuisance properties; Staff are directed to explore opportunities with the provincial 2 government to sub-tenure the Village's licence of occupation at the Tsowwin Narrows; and
Council agreed to strike an Advisory Committee composed of 3 members of Council (Mayor Davis, Councillors Lambert and Elder) and 4 community members to provide input into the Official Community Plan. Staff are directed to contact the community members.
H. Business Arisin Report to Council Re: Recreation Centre 2018 attendance and revenue report
Fowler/Llewellyn: VOT 061/2019 THAT this Report to Council be received. CARRIED J. Council Re arts Ma or Davis Report to Council- Feb 5, 2019 I recently attended Strathcona Regional District budget meetings in Campbell River and we have now passed the SRD budget for the year. There is a copy of the budget document at the front counter and I would note that there are no changes to the printed budget document pertaining to Tahsis.
There has been discussion regarding the President's Tree and whether to leave it lie or to utilize some of it to make tables or other crafts as mementos. It should be noted that the largest section of the tree would not be touched as it has dry rot and would not serve any potential purpose except as a reminder of how big trees can grow here, and as a nurse log for small trees in time. Much like tropical forests, most of the biomass of our forest ecosystem is locked up in the trees themselves as the humus is rapidly broken down and utilized, unlike many colder regions of Canada. It is an amazing experience to walk along the massive log and I would encourage people to have a look for themselves. The upper section of tree has potentially useable wood but I would also say that it has a twist in it and may not be suitable for tables as it will warp during the drying process. I would like to hear from the general public as to their wishes regarding this.
I am happy to say that we had our first training session for volunteer belayers for the climbing wall at the rec centre. It was well attended and I strongly encourage those able to use the climbing wall to do so once it opens. It is a great way to get in shape and push your limits a bit. Thanks to all the volunteers for their fundraising and to Brooke Jones in particular for her drive and determination in making this happen!
I would also like to mention the passing yesterday of Gerry Furney, former mayor of Port McNeill. He wasthe longest serving mayor in BC at 39 years, with 46 including his time as coundlor. I have met him a few times and he was one of those larger than life characters. Just a couple of weekends ago I attended an open mic session at the Port McNeill theatre that Gerry owned. It was free to all and an excellent night of music and spoken word and in its own way was and is, a fitting memorial to his generosity of spirit.
Councillor Elder No report. Councillor Fowler (written report)
Firstly I will explore the unease of independent groups to rent the meeting room in the rec centre. The hourly rate structure of the rental makes the cost of screening a movie prohibitive ($69. 30) and the fact that the person putting on such community events is essentially paying $20 an hour to sweep the floor. After hosting a birthday in the rec centre I understand why my peers, the other parents of young children had their parties at private venues. It is not lost on me thatfor the same amount of money I could have paid for a bunch of pizza and got the room rental and insurance for nothing. The fact remains that the taxpayer supported venue is byfar the worstvalue and for manythe most inaccessibleoption available in the village.
Procuring private insurance is a small cost but it is a confusing process and a undue barrier for those who do not have credit cards or internet access. I encourage the recreation centre staffto help people who need it, even so far as to get the insurance and then add the fee to the rental cost. As some may not have the technical literacy to find the path to securing independent insurance. By taking steps for them, event organizers can focus more on invitations and decorations thus highlighting our vibrant community. I will continue to advocate for a flat rate rental of the common room to more easily facilitate volunteers who need to organize a meeting, without having keep an eye on the clock during debatesor film screenings.This would be more of a onesize fits all option.
Secondly I want to discuss the Nootka Sound Watershed Society meeting I was able to attend on Councillor Llewellyn's behalf. Notably the deputy mayor of Gold River and Paul from WFP were in attendance. Frank Collins discussed a culvert at Pete farm pond that may need attention and the work done byvolunteers in the LesDowding memorial hatchery in the public works yard. He also briefly highlighted the potential for helicoptering fry into the upper Leiner, which Paul retorted that there was no fish above the falls there. Many anglers and fish biologists were quick to correct him as they had witnessed salmon in the area which is currently being logged by WFP. The collaborative agreement is up for renewal and this sparked some debate about hatchery vs habitat, bring attention to proactive long term or short term strategy. Another notable thing that was presented by Roger Dunlop was concept of Salmon Parks to which I recommend the Village of Tahsis sent out a letter of support considering Mckelvie, Tahsis and Leiner are considered indicator rivers. (see below) Nuu-chah-nulth Tribal Council
*f Wild Salmon Park* PropO Ml '. »ta Wt> of th* ltuu Tn» tfTtt NWtJd t« <»t'l*; ceMWlt^ti/ IIIKI- Ucw comN CumbmM wfi UiUff. ucta of nttiuUfecn BrtWi Cotnlw ilmd bofi trtd f^my, . na toi iwy i-*»n- ^^''^ »«t'*»min>^t . *Ti»Nffi a'tolmon Ptrin irt; f^» .aim-uip^nr tf^^iMii ea*U ta flmth Cokwn* r^n tc Byma iMton dwuitoa nWi* t yNl -w^ i»«n KnSKl IUCBN* ln*."v artnBn^wta_»K^P^10*»«*OtAor*tofBnW. Cowi<)» tfuu. CW. MhhW awady tegur to srertt Pw B*T*U iiwl .nchde men . binctUK weB utTicr ptoducM »ntr Nwte 'piDduct^t hNXm ow -onNcd * Fowler/llewellyn: VOT 062/2019 THAT Staff be directed to write a letter to Nuu-chah-nulth Tribal Council confirming the Village ofTahsis support for the Nuu-chah-nulth Wild Salmon Parks Proposal. CARRIED Councillor Llewell n written re ort Feb. 5, 2019 Lynda Llewellyn Since our last regular council meeting I attended VIRLAGM in Nanaimo. It was a very well attended meeting and the new board was elected. There was a good look at the accomplishments of the past year and look towards the future... there is a great summary in a newsletter just released today at this link... https://www. flipsnack. com/VIRegionalLibrary/from-the-board-table- January-19-2019-edition. html?fbclid=lwARliMBqOWfldCRpGCOThVd- pxKk2GC6ynMk_nCOOiie2u2iOfseLZrgEK14 . I took the opportunity to introduce myself to people and talk about the need for a new library in Tahsis. I was assured it is still on the table and they very much want to put a new library here but may have to look at increasing the budget to deal with building on hog fuel. I attended a regular meeting of the Tahsis Literacy Society and applaud all the good work they do in our village. I look forward to attending some of the events they have coming up. I want to thank Councillor Fowler for attending the Nootka Sound Watershed Society meeting for me while I was attending to personal matters. Councillor Lambert No report. Fowler/Llewellyn; VOT 063/2019 THAT the Council Reports be received. CARRIED K. Bylaws 1 Zoning Amendment Bylaw No.610, 2019 Third Reading Llewellyn/Fowler: VOT 064/2019 THAT Bylaw No. 610, 2019 be received for consideration. CARRIED Llewellyn/Lambert: VOT 065/2019 THAT Bylaw No. 610, 2019 be READ a third time this 5th day of February, 2019. CARRIED 2 Zoning Amendment Bylaw No. 612, 2019 1st and 2nd Reading Mayor Davis declared a conflict of interest and absented himself by leaving the Council Chambers. Llewellyn/Elder: VOT 066/2019 THAT Bylaw No. 612, 2019 be received for consideration. CARRIED Llewellyn/Lambert: VOT 067/2019 THAT Bylaw No. 612, 2019 be READ a first time this 5th day of February, 2019. CARRIED Llewellyn/Lambert: VOT 068/2019 THAT Bylaw No. 612, 2019 be READ a second time this 5th day of February, 2019. CARRIED Mayor Davis returned to the Council Chambers. L. Corres ondence Steve Atkinson Letter to Mayor and Council Re: Village of Tahsis' Off Road Vehicle Bylaw 609, 2018. Graham Bosecker Letter Re: How Tahsis Can Support Assisted Living and Generate Income Letter from Judy Burgess to Mayor and Council Re: Stabilizing the Streambanks Office of the Chief Medical Health Officer letter to Mayor and Council Re: Vision Zero Brock MacDonald, Chief Executive Officer, Recycling Council of British 5 Columbia Re: Recycling Council of British Columbia 45th Annual Zero Waste/ Circular Economy Conference 2019 Llewellyn/Lambert: VOT 069/2019 THAT these correspondence items be received. CARRIED Llewellyn/Davis: VOT 070/2019 THAT correspondence item 1, 2, 3 and 5 be pulled for discussion. CARRIED Mayor Davis spoke to correspondence item #1. Staff were directed to respond to both Steve Atkinson's letter of January 24th, 2019 and Gordon O'Connell's letter of November 9, 2018. The Mayor and councillors discussed correspondence item #2. Councillor Elder provided information on assisted living costs within the province. The documents from which he read are included with these minutes. Mayor Davis spoke to correspondence item ff3 "stabilizing the stream banks" and a resolution followed. Councillor Elder raised his concerns over wildlife hiding in the long grass. Councillor Fowler spoke to correspondence items #4 and 5. Lambert/Llewellyn: VOT 071/2019 THATStaff be directed to not cut the grass in the area referenced in Judy Burgess's letter ofJanuary 30, 2019 (correspondence item L3). CARRIED 1 "no" vote registered Councillor Elder M. New Business Report to Council Re: EBC Local Elections Campaign Financing Notice of Failure to File. Fowler/Llewellyn: VOT 072/2019 THAT this Report to Council be received. CARRIED 2 Canada Summer Jobs 2019 Application/Agreement Fowler/Llewellyn: VOT 073/2019 THAT this application/agreement be received. CARRIED Llewellyn/Fowler: VOT 074/2019 THAT this Council approve the Canada Summer Jobs 2019 grant application. CARRIED AVICC2019 AGM & Convention- Resolutions Notice Request for Submissions Fowler/Llewellyn: VOT 075/2019 THAT this notice be received. CARRIED 4 Resolution: Cave Protection Act Llewellyn/Elder: VOT 076/2019 THAT this proposed resolution for the 2019 AVICC convention be received. CARRIED Llewellyn/Elder; VOT 077/2019 Resolution: Cave Protection Act Advocate: Village of Tahsis Presenter: Martin Davis, Mayor ofTahsis AVICC April 12-14, 2019 Powell River Whereas: Caves are uncommon and unique environments that can harbour rare and threatened species, unique mineralogy and sediments. First Nation heritage values; they are non-renewable, site-specific landscape features with natural, cultural, spiritual, aesthetic and scientific value; Whereas: Caves are sensitive ecosystems that can underlie developed landscapes and as such are vulnerable to pollution, destruction by quarrying, vandalism, mismanagement, species extinction and general degradation caused by human activities; Therefore, be it resolved that; The Provincial Government should pass a Cave Protection Act in order to conserve caves, in perpetuity. Explanatory note from draft British Columbia CAVE PROTECTIONACT BILL M 232-2016 This Bill acknowledges that caves are unique landforms that often contain irreplaceable resources of immense natural and cultural value, including spiritual, aesthetic, and scientific value. The protection of these vulnerable resources is paramount for their survival for future generations as a valuable part of British Columbia's natural and cultural heritage. The biological and ecological resources often include unique subterranean habitats populated by specialized organisms, and the associated native flora and fauna living within entrances. Other resources often include mineral and bedrock formations, and paleontological or fossil deposits. Fossil deposits, which include remains of plants, animals, and surface debris preserved in caves, provide a unique record of the past climate and biota. Since all of these resources are vulnerable to destruction, their protection is warranted. CARRIED Llewellyn/Elder: VOT 078/2019 THAT Tahsis Council approved this resolution be submitted to the AVICC for consideration at the 2019 convention. CARRIED 5 Off-Road Vehicle (ORV) Management Framework Llewellyn/Elder: VOT 079/2019 THAT this THAT this correspondence and proposed resolution be received. CARRIED Llewellyn/Elder: VOT 080/2019 WHEREAS the Off Road Vehicle (ORV) Act was intended to create safe and more convenient incidental access to pubic roads and highways to better connect BC's rural communities and support a first-rate ORV trail network, and to allow local governments to expand their trail networks to take advantage of economic development opportunities by way of tourism. AND WHEREAS the current administrative process to obtain Operation Permits as permitted under the ORV Act is onerous and not conducive to convenient incidental access to trail networks connecting multiple communities as a separate operation permit must be obtained from each jurisdiction. THEREFORE BE IT RESOLVEDthat the following changes to legislation are made: -Only one (1) Operation Permit required for approved access to multiple jurisdictions and/or communities, along a connecting designated ORV route and trail network, which can be issued in any of the jurisdictions or communities along the route. Operation Permits can be issued by local RCMP or local government. Operation Permit term extended from 2 years to 5 years to align with driver's license term CARRIED Llewellyn/Lambert: VOT 081/2019 THATTahsis Council approve this resolution be submitted to the AVICC forconsideration atthe 2019convention. CARRIED SelectingCouncil Delegate(s)for the 2019AVICC Convention, April 12-14 in Powell River. Llewellyn/Fowler: VOT 082/2019 THAT Mayor Davis, Councillors Llewellyn and Fowler attend the 2019 AVICC Convention on April 12-14th in Powell River. CARRIED 7 Report to Council Re: Well Protection Plan Llewellyn/Elder: VOT 083/2019 THAT this report to Council be received. CARRIED Fowler/Llewellyn VOT 084/2019 THAToption #1 be approved. Approve the scope, workplan and budget of the Well Protection Plan project and direct staff to manage the project to ensure it is completed on budget and within the timeline established by VIHA. CARRIED N. Public In ut#2 Judy Burgess addressed the contents of her letter to Mayor and Council. A member ofthe public raiseda question regardingthe ZoningBylaw 612, 2019 to which staff responded. A member of the public inquired aboutthe location for the new libraryto which staff responded. Ad'ournment Llewellyn/Fowler: VOT 085/2019 THAT the meeting be adjourned at 8:30 p. m. CARRIED Certified Correct this 19th Day of February 2019. Chie dministrative Officer fj- Minutes Meeting Regular Council Date 15 January, 2019 Time 7:00 PM Place Munici al Hall - Council Chambers Present Mayor Martin Davis Councillor Bill Elder Councillor Sarah Fowler Councillor Lynda Llewellyn Councillor Josh Lambert Staff Mark Tatchell, Chief Administrative Officer JanetStDenis, Finance& Corporate Services Manager Public 15 members of the public A. Call to Order Mayor Davis called the meeting to order at 7:03 p. m. Mayor Davisacknowledged and respected that Council is meeting upon Mowachaht/Muchalaht territory B. Introduction of Late Items and A enda Chan es None. C. A rovaloftheA enda Llewellyn/Fowler: VOT 030/2019 THATthe Agenda for the January 15, 2019 Regular Council meeting be adopted as presented. CARRIED D. Petitions and Dele ations None. E. Public In utffl None. F. Ado tionof the Minutes I Minutes ofthe RegularCouncil meeting held on January2nd, 2019 Llewellyn/Fowler: VOT031/2019 THATthe RegularCouncil Meeting minutesfrom January2nd, 2019 be adopted as presented. CARRIED Minutes from the Committee ofthe Whole meeting held on January8, 2019. Llewellyn/Fowler: VOT032/2019 THATthe Committee of the Whole meeting minutes of January8th, 2019 be adopted as presented. CARRIED G. Rise and Re art None. H. Business Arisin Report to Council Re: Grant-in-Aid Application from Tahsis Community Food Trade Councillor Elderdeclared a conflictof interest andabsented himselfby leaving the council chambers. A discussion followed. Llewellyn/Lambert: VOT033/2019 THAT this Report to Council be received. CARRIED A discussion followed. Llewellyn/Lambert: VOT034/2019 THAT the Tahsis Community Food Trade Grant-in-Aid application be received. CARRIED Llewellyn/Fowler: VOT035/2019 THAT the Tahsis Community Food Trade Grant-in-Aid application not be approved. CARRIED Councillor Elder returned to the council chamber. 2 Grant-in-AidApplication Re: Nootka Communities Together Councillor Lambertdeclared a conflictof interest and absented himselfby leaving the council chambers. Llewellyn/Fowler: VOT036/2019 THAT the Grant-in-Aid application be received. CARRIED Llewellyn/Fowler: VOT 037/2019 THAT this Grant-in-Aid application be approved. CARRIED 1 "no" vote registered to Councillor Elder Councillor Lambert returned to the council chamber. J. Council Re crts Ma or Davis No report. Councillor Elder verbal re ort Council Elder reiterated the meetings and some of the activities council has done. At the Committee of the Whole we met with Comox Strathcona Waste Management staff. The dump will close in 2025. Councillor Fowler (written report) Council Report for January 15 2019 I have been busy these past couple of weeks with research into topics that concern the wellbeing and concerns of this community. As we all now I have voiced my concerns about affordable fresh produce being available for this community and have met with members of our community to listen to their concerns and ideas they have. Celine Trojand hosted an event where we talked about vision and possible assets Tahsis has in developing this community. I found it very informative and look forward to Celine's food box which she is helping bring to this community. I have written a report about Assisted Living and How It Can Generate Income For Tahsis. I have shared this report with the rest of council and am looking at ways we can discuss this in an open and constructive manner with the rest of the community. We met last week as a committee of the whole to discuss infrastructure improvements with our water and sewage mains. We also met with solid waste who informed us about our impending shut down of our dump. In response to this I have presented a motion to council for a community run Thrift Store in order to divert from reusable items from our dump and promote community involvement. This has the potential to generate revenue and provide job opportunities for the community. I also look forward to discussing this with the council and community in a positive constructive manner. Councillor Llewell n written re ort Council Report for Jan. 15, 2019 I attended a meeting on Food Security is Tahsis that was held at the Seniors Centre. I went as an observer rather then a participant. It was good to see so many diverse people in attendance and the open dialogue between the different groups. I think everybody left feeling they had been heard even if they did not all agree with the different ways food security is being addressed in our community. I look forward to seeing more of these meetings. On a lets promote Tahsis and relationships with other communities... ! was at The Ridge in Gold River in Dec with a couple of ladies from Tahsis and we spoke to the assistant manager there about them doing a special Tahsis day once per month to encourage our citizens to Gold River. They liked the idea and may start doing it in February so look for a promotion from them. Having good ties with Gold River would be nice. Submitted by Lynda Llewellyn Councillor Lambert No report. Llewellyn/Lambert; VOT 038/2019 THAT the Council Reports be received. CARRIED K. B laws 1 Municipal Officers and Delegation of Authority Bylaw No. 611, 2019 Adoption: Fowler/Llewellyn: VOT 039/2019 THAT Bylaw No. 611, 2019 be received for consideration. CARRIED Fowler/Llewellyn: VOT 040/2019 THAT Bylaw No. 611, 2019 be reconsidered,finally passed and adopted as presented on this 15th Day of January, 2019. CARRIED L. Corres ondence 1 Letter from Maureen Roth Re: Polar Bear Swim Letterfrom ShawnaGagne Re: Latesubmissions to the council agendas Judy Burgess Re: January 4, 2019 letter to Hon. Doug Donaldson, 3 Minister of Forests, Lands, Natural Resource Operations and Rural Development 10 Letter from Mervyn Brown Re: Village ofTahsis use of resources & Village policy for the gravel service Letterfrom Mervyn BrownRe: Maintenanceof Head Bay Forest Sen/ice Road ShayeDraper, Telus, General Manager, CustomerService Excellence Re: Letter of Congratulations to Mayor Davis and Members of Council. BCHydro Community Relations Annual Report and Storm Report - Vancouver Island- Sunshine Coast Letter from Penny Aujla, Events and Marketing Coordinator Re:The Royal CanadianLegion "Military Service Recognition Book". Letter from Honourable Katrine Conroy and Honourable Katrina Chen 9 Re: The Community Childcare Space Creation Program and the Community Child Care Planning Program. 10 ^udyDarcy, Minister of Mental Health andAddictions BC Re: Meeting at the UBCM Convention September 10-14, 2018 Llewellyn/Fowler: VOT041/2019 THAT these correspondence items be received. CARRIED Davis/Fowler: VOT 042/2019 THAT correspondence item 2, 3,4 and 8 be pulled for discussion. CARRIED Mayor Davis spoke to correspondence item #2. With respect to correspondence item #3 Mayor Davis reiterated the importance of old growth forest as a fire buffer. Councillor Lambert spoke to correspondence ff4 and the concerns and issues of loading gravel into someone s vehicle. There was a discussion around item #8, the Royal Canadian Legion, "Military Services Recognition Book and subsequent motion. The Royal Canadian Legion "Military Service Recognition Book" Fowler/Llewellyn : VOT043/2019 THAT a business card sized advertisement in the "Military Service Recognition Book" for the cost of $275 including tax be approved. CARRIED M. New Business Canada Infrastructure Program - Tahsis Recreation Centre Renewal Project grant application - Report to Council 11 Llewellyn/Fowler: VOT 044/2019 THAT this Report to Council be received. CARRIED Llewellyn/Elder: VOT 045/2019 THAT 1) Staff be directed to submit an application for grant funding for the Tahsis Recreation Centre Renewal Project through the Rural and Northern Communities Component of the Investing in Canada Infrastructure Program; 2) Support the project generally as outlined in this report, including the direction to include the project in the 2019/2023 Financial Plan deliberationsto be undertaken for the 2019 budget;and 3) Agree in principle to provide additional funding from existing funding sources allocated to the recreation centre, as required to provide for potential project cost overruns. CARRIED 1 "no" vote registered Councillor Fowler 2 Tahsis Community Garden Society - Grant-in -Aid Application Llewellyn/Lambert: VOT 046/2019 THAT this Grant-in-Aid application be received. CARRIED A brief discussion followed. Lambert/Llewellyn; VOT 047/2019 THAT this Grant-in-Aid application not be approved. CARRIED 1 "no" vote registered to Councillor Fowler 3 Community Child Care Planning Grant Application: Report to Council Llewellyn/Fowler: VOT 048/2019 THAT this Report to Council be received. CARRIED Fowler/Llewellyn: VOT 049/2019 THAT an application for funding be made through the Community Child Care Planning Grant program. WHEREAS there is a need for child care in the Village of Tahsis WHEREAS the Village of Tahsis supports the creation of quality, affordable, child care spaces to help provide employment, relief for working parents and support a strong economy; 12 WHEREASthere are unprecedented funding programs now offered by the Union of British Columbia Municipalities (UBCM) and the Province of BC to help local government plan and build newchild care spaces; BE IT RESOLVEDThat the Council of the Village of Tahsis direct staff to apply for the UBCM Community Child Care PlanningProgram to do a child care needs assessment and manage any funds received through this Pro8ram- CARRIED 4 Proposal to Council for Operation of Community Run Thrift Store Whereas, The landfill in Tahsis is reaching maximum capacity within the next 6 years. Whereas, The free store does not provide adequate shelter to keep items from getting ruined. Whereas, The Village of Tahsis has empty business front that is not being used on Wharf Street. Whereas, A community run Thrift Store can divert items that would end up in the dump. Whereas, A community run Thrift Store can provide access to affordable items to low income residents. Whereas, A community run Thrift Store can provide a clean environment to keep items from getting wrecked. Whereas, A community run Thrift Store can generate income for the community. Whereas, A community run Thrift Store can lessen the workload of public works who have to sort through and throw away items left at the Free Store. Therefore, be it resolved That The Village of Tahsis engagein public debate on whetherto have a Community Run Thrift Store in the store front on Wharf St. next to the Post Office. That The Village of Tahsis consider having a director in charge of the dayto day operations ofthe store. This may include. Purchasing/Sales Sorting Pricing Organizing and managing Volunteers Accounting Inventory That The Village ofTahsis consider having a director paid not a hourly rate but rather a percent commission on sales to alleviate costs of running operation and at the same time encourage sales. That The Village of Tahsis consider having a Committee ofthe Whole to discuss this with the public. Llewellyn/Lambert: VOT 050/2019 13 THAT this proposal from Councillor Fowler be received. CARRIED Llewellyn/Lambert: VOT 051/2019 THAT the resolution be amended by deleting the reference to the specific location on Wharf Street. CARRIED Fowler/Lambert: VOT 052/2019 THAT this proposal be approved as amended. CARRIED 5 Resolution to make the marine centre available for rent Lambert/Fowler: VOT 053/2019 THAT this proposal from Councillor Lambert be received. CARRIED Lambert/Fowler: VOT 054/2019 THAT Staff be directed to lease the marine centre at the best possible price to serve the greatest public interest. CARRIED N. Public In ut#2 A member of the public noted in BC Hydro Community Relations Annual Report that free trees were available from BC Hydro. The deadline for applications is January 31st. A member of the public inquired as to whether the child care grant could be expanded to included "seniors" to which Mayor Davis responded. The President of the Community Garden Society sought clarification regarding Council's decision on the society's Grant-in-aid application to which the Mayor and Council responded. A member of the public requested that a Committee of the Whole meeting be held to discuss "Assisted Living". There was a discussion around composting options. The CAO noted that solid waste service is the responsibility of Comox Strathcona Waste Management Service. Ad'ournment Llewellyn/Lambert: VOT 055/2019 THAT the meeting be adjourned at 8:15 p. m. CARRIED Certified Correct this 5th Day of February 2019. Chief Administrative Officer 14 F^ >». Minutes Village of Tahsis Meeting Committee of the Whole Date Tuesday January 15, 2019 Time 10:30 a.m. Place Munici al Hall - Council Chambers Present Mayor Martin Davis Councillor Bill Elder Councillor Sarah Fowler Councillor Lynda Llewellyn Councillor Josh Lambert Staff Mark Tatchell, Chief Administrative Officer Deb Bodnar, CPA, CMA, Director of Finance Public None. Call to Order Mayor Davis called the meeting to order at 10:35 a. m. Mayor Davis acknowledged and respected that Council is meeting upon Mowachaht/ Muchalaht territory A rovaloftheA enda LLewellyn: COW 008/19 THAT the Agenda for the January 15th, 2019 Committee of the Whole meeting be adopted as presented. CARRIED NewBusiness 1 Proposed 2019Budget (2019-2023 FinancialPlan) Staff presented the proposed 2019 Budget for Council's consideration. Direction was given on several specific line items. Staff advised that the direction on individual line items would be reflected in the next iteration of the budget. Where Council has requested information staff will collect it and have a complete response before the February 5th meeting. LLewellyn : COW 009/19 THAT this presentation be received. CARRIED 15 Ad'ournment Fowler: COW 010/19 THATthe meeting adjourn at 1:55 p. m. CARRIED Certified correct this 5th Day of February, 2019 Corporate Officer 16 ^ Minutes Meeting Public Hearing Date 21 January, 2019 Time 7:00 PM Place Munici al Hall - Council Chambers Present Mayor Martin Davis Councillor Bill Elder Councillor Sarah Fowler Councillor Lynda Llewellyn Councillor Josh Lambert Staff MarkTatchell, Chief Administrative Officer Janet StDenis, Finance & Corporate Services Manager Guests Tom Mark, Mowachaht/ Muchalaht FN, Coast Guard Liason Randy Burgin, Project Manager, Canadian Coast Guard Western Region Ronne Ludvigson, Project Coordinator, Canadian Coast Guard Western Region Public 2 members of the public. A. Call to Order Mayor Davis called the meeting to order at 7:00 p. m. Mayor Davisacknowledged and respected that Council is meeting upon Mowachaht/ Muchalaht territory B. Ooenine by Mayor This public hearing is being held in accordance with Division 3 of the Local Government Act regarding zoning of two parcels on South Maquinna Road. Staff will introduce and explain the Bylaws, then the Coast Guard will present information on the Tahsis Search and Rescue Station which will be built on one of the parcels. Following the presentation, there will be an opportunity for public comment. Council members may then ask any questions. And we will end the meeting by consideringa resolution. The procedures for public comment have been distributed and more copies are available from staff. 17 C. Introduction of B law b Staff Village ofTahsis Zoning Amendment Bylaw, No. 610, 2019 Purpose of Bylaw: This bylaw proposes to amend the Village's Zoning Bylaw by zoning two currently un-zoned parcels on South Maquinna Road. The bylaw proposes to zone these parcels as Commercial C-l. This proposed zoning is consistent with the zoning of other parcels in that area. D. Presentation by Canadian Coast Guard (Applicant) Randy Burgin, Project Manager, Canadian Coast Guard Western Region Randy Burgin described Tahsis' new search and rescue station, the building site location on two parcels of land, planned modifications to the site and general operations of the station. E. Public Comment: The public were invited to speak. There were no questions from the public. F. uestions from Council Mayor and Council posed a number of questions to which the applicants responded. Questions included areas of staffing, parking, sani dump, wharf upgrades, spill response capacity, building structure, response boats, fuel and food supplies. G. Council Resolution Llewellyn/Fowler: VOT 056/2019 THATthe January 21, 2019 Public Hearing be adjourned at 7:43 p. m.; AND THAT Village ofTahsis Zoning Amendment bylaw No. 610, 2019 be returned to Council for Third Reading CARRIED Certified Correct this 5th Day of February 2019. Chief Administrative Officer 18 VILLAGE OF TAHSIS Report to Council To: Mayor and Council From: Director of Recreation Date: January 27, 2019 Re: Recreation Centre 2018 attendance and revenue report PURPOSEOF REPORT: To provide Council with Recreation Centre attendance and revenue Information for fiscal 2018. BACKGROUND: On October 17, 2017 Council adopted Fees and Charges Bylaw No 594 which eliminated fees for persons using the Rec Centre's swimming pool, gym, weight room and sauna. TheBylaw adjusted and established other Rec Centre fees. Council's decision was made to encourage greater use of the facility in order to Improve the overall health andwellness ofTahsis residents. Council concluded that the social"and health benefits outweighed the relatively small amount ofrevenue (about $7, 000 in 2016) generated annually in user fees Please note: The swimming pool wasclosed for resurfacing from September 20 to October 22, 2018 500 Swimming Pool users per month 400 300 200 100 II 0 It I. h ll ll iL< ^ ^ .^ ^ ^ »* ^' . 1 ] P age 19 Weight Room users per month 300 250 0 150 1- 01 ^s E 100 3 z 50 ». »<1> . ^ . 2018 . 2017 1 2016 1. 2015 Vending per Mcnth 2500 2000 jft 1500 500 Jan Feb March April May June Juty i-ist Sept Oci Nov Dec . 2018 . 2017 S 2016 S 2015 Programs offered in 2018 Yogalates, Restorativeyoga, Aqua fit, swimminglessons, adultand public swim Program that will be offered in 2019 Restorative yoga, Aqua fit, swimming lessons, adult and public swim, rock climbing 2 I P age 20 POLICY LEGISIATTVE TOREMENTS: Fees and Charges Bylaw No. 594, 2017 FINANCIAL IMPLICATIONS: Recreation Centre Concession Actwity For the Years 2016-2018 Year Revenues Direct Costs Net % Cost/Revexues 2018 (unaudited) 15, 597, 73 10, 335. 65 5, 262. 08 66. 3% 2017 13, 839. 34 9,437. 22 4,402. 12 68. 2% 2016 13,942. 56 7,591. 12 6, 351. 44 54.4% Prepared by proved by Sa-m-H/JepAOn/ Sarah Jepson Mark Tatchell 3 I Pa g e 21 VILLAGEOF TAHSIS ZONINGAMENDMENT BYLAW No. 610. 2019 ^^^S^^S^SBWW^^^^^ WHEREASit is deemed to be in the public Interest to zone two parcels described below and attached: e°fTah!ls''"Dpen '"eetlne assen'bled. ^"^s the .Thecou"c".of. theTE following amendment to Zoning Bylaw No. 176 as follows: PART A - MAP AMFNDMFMT 1. THATLot 1, Plan Vlp 691BO. District Lot 443, Nootka Land Dfstrict as coloured in green onthe mapattached asSchedule "A"of this Bylaw be zoned to Commereial C-l:and' 2. THATLot 2, Plan VIP 69180, Diarta Lot 443, Nootka Land Dirtrict as coloured red on the mapattached as Schedule -A" of 15Bylaw be zoned to Commercial C-l. Citation 1. Thisbylaw may be cited for all purposes as the "Zoning Amendment Bylaw No. 610, 2019" READ a first time this ^ftd day ofJanuary, 2019 READ a second time this ^nd day ofJanuary, 2019 Public Hearing held on 21" day of January, 2013 READ a third time this 5th day of February, 2019 22 Reconsidered, Finally Passed andAdopted this IS* day of February, 2019 MAYOR CORPORATE OFFICER I hereby certifythat the foregoing Isa true andcorrect copy ofthe original Bylaw No.610, 2019duly passedby the Council of the Village ofTahiis on this I9'fc day of February, 2019. CORPORATE OFFICER 23 w BWPquplBaeEOOllCTl ;t/, Af(;W?, /L. Wff) I', \ ^.\ ^Z)} f / ^//. y \ y// r yv,V-~YX-, n "s- /^'-- 9 I/^p -.-;. }. .s A ..''-i > . ^ft't' is*--.. ' / ~s ^<\A'-\ ...ss^ /^y; /^. 7r--3- ^f7^^y^^ \ -Ill ' 1)1 I... S!St(eij.o36e(|!A sWljOBBenn Ol9'ON»e|Ag «V. a|npai(os fliozuzm <2^ ZONING BYLAW AMENDMENT BYLAW NO. 612 A BYLAW OF THE VILLAGE OF TAHSIS A BYLAWTO AMEND THE VILLAGEOF TAHSIS ZONING BYLAW NO. 176, 1981. Contents 1. Title 2. Amendments to the Zoning Bylaw 3. Effective Date Under its statutory powers, including section 479 ofthe Local Government Act [RSBC2015] c. 1, the Council ofthe VillageofTahsis, in an open meeting assembled, enactsthe amendments to the Zoning Bylaw No. 176, 1981 ("the Zoning Bylaw"} as follows: Title 1. This Bylaw may be cited as the "Zoning Amendment Bylaw No. 612 Amendments to the Zoning Bylaw 2. The Zoning Bylaw No. 176, 1981 is amended: 1) In Part 2, section 2. 2 Definitions by deleting the definition of "home occupation" and replacing it with the following: HOME BASEDBUSINESS" means an occupation, profession service or other business which is clearly accessory and incidental to the use of a dwelling unit for residential purposes, or to the residential use of a lot occupied by a dwelling, and which conforms to the regulations under section 6. 1(1) ofthis Bylaw. Activities that qualify as home based businesses include but are not limited to the following: a) retail establishments; b) service establishments; c) small engine repair; d) assembly, processing, and repair of finished products; and e) artist's studio and gallery; f) bakery; and g) hair salon, barbershop, or other personal services. but exclude professional occupations. 2) In Part 2, section 2. 2 Definitions by addingthe following definition immediately after the definition of "principal building"- 25 -2- "PROFESSIONAL OCCUPATION" means the following professions: a) doctor; b) dentist; c) chiropractor; d) veterinary surgeon; e) lawyer; and f) accountant. and which conforms to the regulations under section 6. 1(2) ofthis Bylaw. 3) In Part 6, section 6. 1 Occu ations Permitted in a Residential Zone: i. bydeleting section 6. 1(1) and replacing it withthe following: 6. 1 1 Home Based Business: A home based business ispermitted in any zone subject to compliance with the following regulations: a) the home based business must not alter the essential residential character ofthe premises where the home based business is situated; b) there shall be no external indication that any building on the lot is utilized for any purpose other than normally associated with a residential use except for a singlesign not exceeding3600 cm squared (. 36m squared); c) thehome basedbusiness shall not generate any off-site parking or vehicular traffic beyond that which is normally associated with a residential use within the Village; d) thehome based business shall not produce, discharge or emit any smoke, dust, litter, vibrations, odours, affluent, noise, fumes, or glare such asto create a nuisance to persons residing in the surrounding area; e) the home based business shall be conducted entirely within a building that conforms with the other regulations under this Bylaw with the exception that, subject to compliance with section 6. 1(l)(d), activities associated with the home based business may be conducted on the lot exteriorto the buildingbetween the hours of 9:00 a. m. and 5 p. m. daily; 26 -3- f) there shall be no external storage of materials, equipment, containers or finished products; g) the home based business must be operated by a person who permanently resides within a dwelling unit on the lot where the home based business is situated; h) the gross floor area of the home based business shall not exceed 50% of the gross floor area of the part of the dwelling unit that is used for a residential purpose; i) for certainty, a home based business may be carried out in whole or in part in an accessory structure, provided that the accessory structure conforms with the other regulations under this Bylaw; and j) a maximum of one person who does not reside within a dwelling unit located on the lot where the home based business is situated may be employed by the home based business. By deleting section 6. 1(2) and replacing it with the following: 6. 1(2) Professional Occu ations: a professional occupation is permitted in any zone, subject to compliance with the following regulations: a) the professional occupation must not alter the essential residential character of the premises where the professional occupation is situated; b) there shall be no external indication that anybuilding on the lot is utilized for any purpose other than normally associated with a residential use except for a single sign not exceeding 3600 cm squared (. 36m squared); c) the professional occupation shall not generate any off-site parking or vehicular traffic beyond that which is normally associated with a residential use within the Village; d) the professional occupation shall not produce, discharge or emit any smoke, dust, litter, vibrations, odours, effluent, noise, fumes, or glare such as to create a nuisance to persons residing in the surrounding area; 27 4- e) the orofessional occupation shall be conducted entirely within a building that conforms with the other regulations under this Bylaw; f) there shall be no external storage of materials, equipment, containers or finished products; and g) there shall be no external storage of materials, equipment, containers or finished products. 4) By deleting section 7. 1(d) General Provisions: Uses Permitted in all Zones and replacing it with the following: d) home based businesses. Effective Date 3. This Bylaw comes into force upon adoption. READA FIRSTTIME the 5th day of February , 2019. READA SECONDTIME the 5th dayof February , 2019. PUBLIC HEARING held the 21st day of February , 2019. READA THIRD TIME the 5th day of March , 2019. ADOPTEDon the 19th day of March , 2019. Reconsidered, Finally Passed and Adopted this 19th dayof March, 2019 Mayor Chief Administrative Officer I herebycertify that the foregoing is a trueand correct copy of the original Bylaw No. 612, 2019duly passed bythe Council ofthe Village ofTahsis on this 19th day of March, 2019. CORPORATE OFFICER 28 . -^ 3 AHOUSAHT HUU-AY.AHT TOQUAHT DITIDAHT KA:'YU:'K'T'H7CHE:K:TLES7ET'H' TSESHAHT 711HATIS/CIINAXINT MOWACHAHT/MUCHALAHT UCHUCKLESAHT HESQUIAHT NUCHATLAHT YUUtUPIUATH HUPACASATH TLA-0-QUI-AHT P. O. BOX 1383 PORTALBERNI. BC V9Y 7M2 Tel: 250.724.5757 Fax: 250.724.2172 ild Salmon Parks Proposal The Ha'wiih of the Nuu-chah-nulth Nations on Vancouver Island are proposing that the Province of British Columbia implement a system of Salmon Parks. The Province has the authority to designate key salmon watersheds. The streams within them should be given added protection at various levels in a system of Salmon Parks. The streams should be identified collaboratively with local communities and First Nations. Protections might range from 1 00 per cent protection from hanesting to preserve an ecosystem, to a lower protection such as introducing a new risk-based system of variable width riparian buffers (with wider buffers in high risk zones and near unstable terrain). Similarly, a reduced har/est rotation rate must occur to allow the inseparable recovery of hydrological processes and dependent fish habitat. Combined with strategic acts of rehabilitation, we may be able to turn things around and put watershed processes and fish habitats on a recovery trajectory. We believe it is necessary to accelerate the recovery of riparian forests and function along our salmon streams with silviculture, and to enforce sediment interdiction with a requirement for immediate reclamation of all erosion sources. Protection of the remaining (rare) undisturbed watersheds that support wild salmon is critical and should receive highest priority in a made-in-BC Wild Salmon Strategy. Unfortunately, the natural dynamics of most salmon streams in Nuu-chah-nulth Ha-ha- houlthee (chiefly territories), and in most of BC, have been altered by forest harvesting and road building. The forest economy has been given priority over the protection of wild salmon and their habitats. The poor state of the stocks is good evidence that current forest management practices are still unsustainable for salmon. For instance, under the Forest and Range Practices Act, providing more protection for streams and associated wildlife is not possible if it would unduly reduce, the supply of timber from BC's forests. < Provisions like this must be reformed if we are to have wild salmon ; and a related wild salmon economy and culture. British Columbians need both wild salmon and forestry industries. We believe that developing a system of Salmon Parks will have lower long-term financial costs for British Columbians than trying to restore disrupted systems at great expense with limited success. The rivers need time and space to heal without added disturbances aggravating the existing problems. Salmon Parks are part of the solution for British Columbia. Nuu-chah-nulth have already begun to create them. Benefits will include more abundant wild salmon produced from stable productive habitats, more associated wildlife, a healthier and more diversified economy (especially in rural areas), reduced risk of flooding and added food security for British Columbians. January 15, 2019 L-L P.O. Box 99 !I53TipperaryPark Tahsis, B. C. 'OP 1X0 January 24, 2019 ^.-/o^. _..g^- Dear Village ofTahsis Mayor and Council; I am writmg in regards to Gordon O'Coimell's November 9, 2018 letter that was an agenda item on the November 23, 2018 Village of Tahsis (VOT) Council meeting. Mr. O'Connell's letter wasregarding the village's Off-RoadVehicle (ORV) Bylaw No. 608, 2018. Mr. O'Connell's letter had a suggested request of an opportunity for the residents to provide more input into the issues concerning Bylaw 608, 2018. The minutes of the village Council meeting shows no action was taken regarding Mr. O'Coimell's request. As an appeal to Mr. O'Coimell's request, I will be referring to page 4 of a Union of British Columbia Municipalities (UBCM) fact sheet on Bylaws, pages from the VOT ORV Bylaw, a report from the District ofSicamous and a UBCM resolution. Please see attached. The VOT ORV Bylaw makes provincial ORV Regulation exceptions for wearing a safety helmet. (Please see "*" in VOT ORV Bylaw). Forthese exceptions the VOT ORV Bylaw doesnot refer to ORV use with a Child as a passenger. The VOT ORV designated trails are shown going on private property. These properties are the Rugged Mountain Trailer Court, Black Bear Estates and road concerned DL595. Please see attached VOT ORV Bylaw Schedule A Map. The authorization of the VOT ORV Bylaw, involving a highway, is expressed through a BC Community Charter statute. The definition of "Highway" in the Charter has a private property exception. However, the definition of "Highway"from the BC Motor Vehicle Act referenced in the VOT ORV Bylaw does not. (Please see ".*" in VOT ORV Bylaw) recording to the UBCM fact sheet a bylaw "must always be exercisedwithin the law". Council cannot: "make addWonal decisions matters that we enacted, or should have been acted, in the bylaw." On February 28, 2018 The District of Sicamous had a Committee of the Whole meeting. An item on the agenda ofthe Sicamous meeting was regarding the District's proposed ORV Bylaw. There was a report to the Sicamous Mayor and Council from the town manager regardingthis bylaw. (Please see attached). This report can be found at the following web page: h s://sicam ous. civicweb. net/document/60273 The UBCM fact sheet states that "bylaws should avoiduncertainty". In the Sicamous report it states that the RCMP initially supported other UBCM community's ORV Bylaws. However, citing liability and safety concerns, as examples previously mentioned, they ceased then- support. Also, accordingto thereport, it statesthat the UBCM establishedan ORVcommittee. Thepurpose of the UBCM, of which Tahsis is a member, is to represent and serve all local governments in BC by bemg the recognized advocate for their common interests. To my knowledge,to date,that committee hasyet to hammerout a compromise wherebymunicipalities can allow ORVuse on designated municipal roads. Please see attached UBCM resolution. I recommendthat Council grant Mr. O'Connell'srequest. Thisrequest would be an opportunityfor the residents ofTahsis to provide more input into the issues concerning the village's ORV Bylaw. Council can then address this input through a reached UBCM ORV compromise on the common interests for all BC communities. At that time, Council can then move forward withthe adoption of a valid VOT ORV Bylaw. Your cooperation into this matter would be greatly appreciated. Ifyou have any questions please feeffree to contact me by phone at (250) 934-5599.. Sincerely; Steve Atkinson 29 s & uj co Definition A bylaw is a document that formalizes a regulation made by a local government council or board. Bylaws are required by the Community Charter (CC) for a great number of purposes. If the Community Charter specifies that a thing musTbe ^onej'by_bylaw'. " " may. only be done by bylaw. If the Community Charter does not specify how a power is to be exercised, councilor board may use a bylaw or a resolution. Anatomy of a A bylaw includes the following elements: Bylaw (a) Bylaw number (b) Name of the local government (c) Title or briefprecis ofthe purpose ["A bylaw to ... "] (d) Recital clauses quoting authority ["Whereas ... "] (e) Enactment clause [Now, therefore ...] (f) Definitions (if necessary) (g) Operative clauses/body of the bylaw (h) Penalties (if any) (i) Transitional clauses (if necessary) (j) Repeal clauses (if necessary) (k) Effective date (I) Date of first, second, third readings and final adoption (m) Signature of mayor and officer responsible for corporate administration (n) Seal of the municipality (no longer required) (o) Schedules (if necessary) (p) Severance clause Council must set out, by bylaw, the procedure to be followed in the passing of bylaws [CC s. 124 & 135-140]. A bylaw must have three readings and final adoption. The normal procedure on passing a bylaw is to introduce the bylaw and hold first, second, and third readings, all by resolution, at one meeting of council. Fact Sheet #6: Bylaws Page 1 of 5 30 The various "readings" are taken to mean: First Reading: Tabling Second: Discussion in principle Third Reading: Final discussion including any changes Final Adoption: Assent Council cannot vote on the reading or adoption of a bylaw during a meeting that is closed to the public [CC s. 89(2)]. Assent or If a bylaw requires: . voting by the electors or an alternative approval opportunity; . the approval of the Lieutenant Governor in Council (Provincial Cabinet); the approval of the Minister; or . the approval of the Inspector of Municipalities; such approval must be obtained after third reading and before final adoption [CC s. 135(4)]. For land use bylaws that require a public hearing, the public hearing must be held after first reading and before third reading [Local Government Act (LGA) s. 465]. Final Adoption: One There must be at least one day between third reading and final adoption of a bylaw [CC s. 135(3)]. If council has an urgent need to pass a bylaw they can hold three readings on a Monday, for example, and adopt the bylaw on the Wednesday. However, council cannot adopt the bylaw sooner than the Wednesday, as there must be one clear day between third reading and final adoption. There is no maximum limit on the time between third reading and final adoption. The bylaw, when adopted, is signed at that meeting by the mayor or presiding member and by the officer responsible for corporate administration [CC s. 135(6)]. The officer may then affix the municipal seal to the bylaw, although this is not required. Any bylaw adopted by council becomes effective on the date it is adopted, unless the bylaw specifies a subsequent effective date. For example, council may wish to increase the water rates for next year, and to give the administration time -to get everything in order, they may adopt the bylaw in November but make it effective January 1 of the following year [CC s. 1 36]. The same power that applies to passage of bylaws and resolutions also applies to amending, repealing, consolidating, rescinding or revoking such bylaws or resolutions. Amendments can only be made by an amending bylaw, or in the case of a resolution, by an amending resolution, adopted by the council [CC s. 137]. Page 2 of 5 Fact Sheet #6: Bylaws 31 Section 138 of the Community Charter authorizes council to combine and revise bylaw provisions respecting any or all matters within municipal jurisdiction into a comprehensive general bylaw known as a Municipal Code. Sections 139-140 of the Community Charter provide for the Revision comprehensive consolidation and revision of municipal bylaws. These consolidations or revisions must be adopted by bylaw. The Police Act [s.36] makes provisions for appointing bylaw enforcement officers. Enforcement officers are charged with the day-to- day administration of the bylaws that are under their jurisdiction. However, these enforcement officers are not authorized to waive or lessen bylaw requirements to accommodate special circumstances. Severability While a bylaw must be adopted as a whole, provision can be made for different sections of the bylaw to come into effect at different times. An action may be taken in court to quash (set aside) a bylaw or resolution, in whole or in part, for illegality [LGA Part 16 Division 1 and S. 425(1). Notice of an application to set aside a bylaw must be served to the local government within one month of the bylaw's adoption and at least ten days before the hearing, with the following exceptions [LGA s. 624(4) and s.425(2)]: . if the bylaw required elector assent, but council adopted it without assent, notice may be served any time after the bylaw was adopted, but must be at least ten days before the hearing [LGA s. 623(4)(a)]; or . if the application pertains to a security issuing bylaw of a regional district, notice must be served within ten days of bylaw adoption and at least five days before the hearing [LGA s. 425(2)]. An application for a declaratory order relating to a bylaw, if brought on grounds of irregularity in method of enactment, or form, must be made within one month of adoption. Except in the case of a challenge based on adoption without assent, a declaratory order may be made only within two months of adoption of the bylaw [LGA s. 624]. Fact Sheet #6: Bylaws Page 3 of 5 32 Grounds for Some of the grounds for quashing or declaring bylaws invalid are: Quashing Ultra Vires The Community Charter s. 114 gives council the necessary power to do anything incidental or conducive to exercising or performing its powers, duties and functions. The power must still be authorized, expressly or by necessary implication, by statute. For example, the power to issue stop work orders is not expressly stated in section 53 of the Community Charter (general authority in relation to buildings and other structures), but is considered incidental to exercising section 53 regulatory powers. Bad Faith Bad faith can involve dishonesty, unfair discrimination, malice, and corruption; or sinister, spiteful or otherwise improper motives, such as targeting individuals or an unpopular group with a benefit or restriction rather than acting in the general interest of all residents. More subtle examples of bad faith would be attempting to circumvent a restriction on power or to do something indirectly that is not authorized directly; or otherwise acting beyond the powers or purposes set out in legislation. Failure to observe the rules of procedural fairness may also give rise to allegations of bad faith. It is up to the person alleging bad faith to prove it. This task is easier where procedural fairness rules are violated and the common law rights of individuals are at stake. Discretion Discretionary powers must always be exercised within the law. This includes bylaws, applicable statutes, regulations and common law doctrines. Bylaws should avoid uncertainty and any potential for arbitrary decision-making. For example, they should not state that something is "subject to the approval of council" or prohibited "except with approval or a permit from council. " A person who is subject to a bylaw should be able to easily understand what he or she needs to do to avoid breaching it or to obtain permission or benefit from it. Council cannot reserve, to itself, the right to make additional decisions on matters that are enacted, or should have been enacted, in the bylaw. Discrimination Any power to discriminate must be expressly stated in authorizing legislation because the courts will not "read it in" as implicit. Authority to discriminate does not include violation of the BC Human Rights Code, which has priority over other enactments, or the Canadian Charter of Rights & Freedoms, which applies to local governments. Discrimination against unpopular groups or individuals or for an improper purpose will be seen as bad faith or an improper exercise of discretion. Examples of lawful discrimination include municipal fees (requires justification) [CC s. 194], service bylaws [CC s. 8(3)(a)] and zoning [LGA s. 479]. Page 4 of 5 Fact Sheet #6: Bylaws 33 Improper Delegation Council cannot, in a bylaw, delegate council's authority to any other person if council is required to enact the legislation by bylaw. In other words, a council could not enact a subdivision bylaw that "all highways in a subdivision will be constructed to a standard specified by the municipal engineer" because council would be delegating to the engineer the right to set the standard to which highways within a subdivision must be constructed. The power to act by bylaw cannot be delegated to staff. The Community Charter, s. 154, places general limitations on delegation of authority. Restrictions apply in other provisions throughout the Act. Authority may also appear in another Act, such as the Motor Vehicle Act, [s. 124(4)], whereby an officer or employee may make orders regarding certain matters [see also CC s. 36]. Uncertainty The wording of the bylaw is important. If the language is too vague, so that the average well-intentioned citizen would not be able to discern whether he or she was conforming to the bylaw, then the bylaw will be struck down, being too uncertain to be enforceable. For example, a bylaw that referred to buildings "near a watercourse' was held uncertain because it required the discretion of the administrator of the bylaw to determine the meaning of "near". A bylaw that measured a setback "from the road" was uncertain because there were a number of roads in the area and a specific road was not specified. Updated November 2018 Page 5 of 5 Fact Sheet #6: Bylaws 34 VILLAGE OF TAHSIS OFF-ROAD VEHICIE BYLAW No. 608, 2018 BEING A BYLAW TO REGULATE THE OPERATION OF OFF-ROAD VEHICLESWITHIN THEVILLAGE OF TAHSIS WHEREASit is in the interest of publicsafety for off-roadvehicles to beoperated safelywithin the municipality; and WHEREAS under s. 36 of the Community Charter Council has the authority to regulate and prohitiit in relation to all uses involving a highway; NOWTHEREFORE, The Council of the Village ofTahsis, in open meeting assembled, ENACTSAS FOLLOWS: 1. Citation This bylaw may be cited asthe "Off-RoadVehicle Bylaw No. 608, 2018"- 2. Definitions "Bylaw Enforcement Officer"means a Designated Bylaw EnforcementOfficer under the Ticketing for Bylaw Offences Bylaw No. 601, 2018 "Council" means Village ofTahsis Council "DesignatedTrail" meansthose trails in a PublicPlace designated for use by Off-Road Vehicles in Schedules "A" and "B" to this Bylaw. "Driver's licence" meansa licence issued underthe Motor Vehicle Act(RSBC1996, c. 318) or a licence issued by another jurisdiction and accepted by ICBC as equivalent to a licence issued under the Motor Vehicle Act. .^fe. ^ "Highway" hasthe same meaning asin the Motor VehicleAct. ICBC means the Insurance Corporation of British Columbia. "Off-Roadside-by-side vehicle" hasthe same meaningas in the Off-RoadVehicle Regulation (B. C. 193/2015) "Off-Road Vehicle" has the same meaning as in the Off-RoadVehicle Act (SBC2014, c.5). 35 c) except in the circumstances referred to in section 21(3) of the Off-Road Vehicle Regulation and except for off-road side-by-side vehicles, wear a safety helmet, and ensure that each passenger wears a safety helmet, that meets the requirements of the Off-RoadVehicle Regulation, B. C. Reg. 193/2015; d) wear a seat belt, and ensure that each passenger wears a seatbelt, if one is installed by the manufacturer; e) utilize headlights, tailights, and brake or stop lights in the circumstances referred to in section 24 of the Off-Road Vehicle Regulation, B. C. Reg. 193/2015; f) not exceed a speed of 20 kilometers per hour; g) operate it on the right hand side of a Designated Trail; h) yield the right-of-way to all other vehicles and persons; i) not operate it in a careless, reckless or negligent manner so as to endanger or cause injury to a person or property or so as to cause a nuisance; j) not operate it in such as manner as to harass, run over, injure or kill wildlife, livestock or a domestic animal; and k) not tamper with by removing or replacing any posted Designated Trail signs or barricades. 3. 5 Nothing in this Bylaw relieves the operator of an Off-Road Vehicle from complying with the motor vehicle laws of British Columbia, including but not limited to the requirement for an operation permit for the operation of the Off- Road Vehicle on a Highway, under section 24.09 of the Motor Vehicle Act Regulations. 4. Exemptions 4. 1 Sections 3. 1 and 3. 2 of this Bylaw do not apply to: a) police, fire ambulance, search and rescue or other emergency vehicles operated by emergency response personnel engaged in the execution of their emergency response duties; b) persons acting at the request of emergency response personnel during an actual or apparent emergency event; 36 (0 -0 ^c: 0 OQ Is w (D Q. c .1 -0I <. j\ . ^. . / ~ri . < $»ep3y // "7T;Irt' . --Ste; COMMITTEE OF THE WHOLE MEETING DISTRICT OF SICAMOUS Memo REPORT DATE: February 28, 2018 TO: Mayor and Council FROM: Evan D. Parliament, CAO SUBJECT: Proposed ORV Bylaw - update FILE NO: RECOMMENDATION: Accept as information only. PURPOSE: Council asked staff to meet with the RCMP to go over their concerns with the proposed ORV bylaw. .SKGROUND AND DISCUSSION: Primarily, the RCMP is extremely hesitant to issue 1815 permits to every resident and every tourist who posses an ORV. They have the discretion to issue the permit but have made it patently clear they will not issue it for various safety and liability reasons. Staff met with Detachment Commander Sgt. Murray McNeil on February 15 and February 20, 2018 to discuss the proposed ORV bylaw. A conference call was organized with the District of Elkford. Curtis Helgesen, CAO, confirmed that the Elkford RCMP initially issued 1815 permits to residents allowing them to traverse on designated municipal roads to access designated trails outside the municipal boundaries. However, after several complaints and associated liability issues, they ceased that practice forbidding anyone to travel on municipal roads on an ORV. The Town of Princeton also investigated a similar "friendly ORV" bylaw and decided to collapse that bylaw citing the same concerns expressed by the District of Elkford (liability and safety concerns). Instead, the Town of Princeton adopted an amended ORV bylaw restricting ORV use on all municipal roads. The main difference with Sicamous is we are a community divided by two major provincial highways (97A and TCH). Further, unlike Elkford, we do not have designated trails (municipal or crown) that circle and link the entire community allowing ORV universal access to crown lands. The District of Sicamous needs to develop peripheral designated ORV trails that allow residents/tourists quick access to crown lands, at the same time, keeping municipal roads and provincial highways clear of any ORV use. Staff are recommending that the proposed March 8, 2018 open house be pushed to April/May 2018 to allow staff ample time to prepare an ORV designated trail plan moving forward. UBCM established an ORV committee working alongside with MFLNRO staff. That committee has yet to hammer out a compromise whereby municipalities can allow ORV use on designated municipal roads without compromising the Motor Vehicle Act, the Off Road Vehicle Act, and the BC Community Charter. , NC1AL IMPLICATIONS: nil LEGAL IMPLICATIONS: 38 an ORV can traverse on Lh^nrlofe d.,TOSORV^y'awstates that. designated municipal roads to gain access to 2S^ ^^^^^^^^^e^p^ edDOSORVbyiaw^S^R^" S^iE^s815 permits a"owing residents/tourists to travelon desi natedm"unici"alu roads^dl to^^s JGNMENT WITH STRATEGIC PRIORITIES: A new'friendly ORV bylawis one ofCouncil's top priorities asestablished in February2017. CONCLUSION: Lhe-DistTOt-ofsicamouscannotLe9a"y adopt an ORV bylaw allowing ORV access on desi natedmunici al ^^WJthoulthe issuance of a RCMP I1815 Permit'The RCMPand the Distnct'ofSi^^^^^^ eniargea staging areas, enhanced parking facilities, and a long term ORV designated trail plan.' OPTIONS: use and exPlain the chaltenges with the and ,H,^t, ^^t,^ilpublLcin format'.on-open. _ho, proposed bylaw dialogue lie on a plan moving forward. Respectfully submitted, ^"'... t ^.. -..- ^ i/'M P t-i-Uw^ ''-... Approved for Agenda Evan Parliament T"'wn Manager Town Manager 39 i/y/^uiy UBCM | Resolution - OffRoad Vehicle (ORV) Licensing & Safety Resolutions Detail Year Number Resolution Title Sponsor 2011 B20 Off Road Vehicle (ORV) Licensing & Safety Powell River RD Resolution Text Convention Decision WHEREASthe provincial government planned to introduce legislation in late 2010 to Endorsed provide for ORVlicensing and safety features; AND WHEREAS such legislation would greatly enhance back-country activities in rural British Columbia: THEREFORE BE IT RESOLVEDthat UBCM urge the Province of British Columbia to enact ATV licencing legislation as soon as possible in 2011. Executive Decision Provincial Response Ministry of Forests, Lands& Natural Resource OperationsIn November2009, Committee Decision government announced that the Off-Road Vehicle (ORV) Management Framework would be implemented by regulatory changesin approximatelytwo years. In June 2010, government formally established an ORV Joint Advisory Group with twenty provincial stakeholder associations. Including UBCM, to ensure the successful implementation of the new ORV laws. A presentation by ministry staff on the ORV framework was well received by regional districts at the annual meeting of the electoral area directors. In September 2010, UBCM formed an ORV local government working group comprising municipalities and regional districts from across the province. Collaboration between the working group and ministry staff has been highly successful. New ORV laws are being rolled out in phases, starting in November 2011 with safer highwaycrossings. Full implementation is expected by fall 2012. This timeframe allows for necessary legislative improvements to modernize ORV legislation and address key issues raised by stakeholders, including better enforcement. -al Response 40 L^- How Tahsis Can Support Assisted Living and Generate Income Communities everywhere are dealing with aging populations and providing care for seniors has grown into a very profitable industry. With funding programs in place to support low income seniors in providing care and housing support. Recognizing the challenges of home support care for individuals living alone and the challenges of housing large numbers of seniors in mass care facility. Smaller assisted living homes can provide better care and support than other care facilities or living alone which can be difficult to provide enough support. What is assisted living? Assisted living services provide housing, hospitality services and personal care services for adults who can live independently and make decisions on their own behalf but require a supportive environment due to physical and functional health challenges. Assisted living residences can range from a unit in a high rise apartment complex to a private home. Units can vary from one room to private, self-contained apartments. Publicly subsidized Assisted Living is for seniors and people with physical disabilities who need a safe environment to live and help with daily tasks. It includes: . Rental accommodation . Hospitality services (meals, housekeeping, recreation supports, emergency response) . Personal care assistance Assisted Living services support your independence and help you continue to live in the community. What is needed to provide assisted living? Assisted living services include: . a private housing unit with a lockable door; . personal care services (may include assistance with tasks like bathing, grooming, dressing and mobility or tasks delegated by a healthcare professional); . two nutritious meals per day, one of which is the main meal; . access to basic activity programming such as games, music and crafts; . weekly housekeeping; . laundering of towels and linen; . access to laundry equipment for personal laundry; 41 heating or cooling as necessary to maintain the safety and basic comfort level of the residence; and a 24-hour emergency response system. Who is eligible for assisted living? Assisted living services may be suitable if someone requires personal care and hospitality services and are still able to make decisions on your own behalf. In addition to the general eligibilitycriteria for home and community care services, to be eligible for assisted living services, one must: . require both hospitality services and personal care services; . be able to make decisions on your own behalfthat will allow you to function safely in an assisted living residence, or have a spouse who is going to live with them and is willing and able to make decisions on their behalf; . be at significant risk in remaining in your current living environment; . And have agreed to pay the assessed client rate and any additional optional charges for services, programs or supplies that are not included as a benefit but are offered by the service provider. What funding is in place for assisted living? If someone receives publicly subsidized assisted living services, they will pay a monthly rate based on their income (and the income of their spouse, if applicable), subject to a minimum and maximum monthly rate. Your monthly rate is calculated by multiplying their "after tax income" (as defined in the Continuing Care Fees Regulation) by 70 per cent. For 2019, the minimum monthly rate for a single client receiving assisted living services is $1018. 90 per month. If their spouse are living together in an assisted living unit, their monthly client rate will be calculated based on the income of both of them and their spouse, subject to a minimum and maximum monthly rate. Their monthly rate will be recalculated if their living situation changes for any reason and they are no longer living with their spouse. For 2019, the minimum monthly rate fora couple living together in an assisted living unit is $1, 552. 00 per month per couple. The maximum monthly rate for publicly subsidized assisted living services is based on the market rent for housing and hospitality services for the geographic area where they live, as well as the actual cost of personal care services you receive. Island Health provides Assisted Living in partnership with private and non-profit facility operators, often in cooperation with the Independent Living BC program. 42 In B. C., some publicly subsidized home and community care services are provided free of charge. For others, the cost is shared between the Ministry of Health and the resident, the person receiving services. The amount they are required to pay is called the client rate. Why small is better? Utilizing housing in Tahsis to provide a shared assisted living facility can provide residents with a more personal caring atmosphere. Loneliness has been recognized as a serious condition which can be harmful to health and personal safety. Four residents per house makes an efficient and comfortable conditions for residents. Keeping the care facility under 6 residents reduces rules and regulations as well as reduce the costs of insurance. What can Tahsis do to support assisted living? Purchasing a home to provide assisted living will be the most direct way to support assisted living. Waiting for private or non profit organizations to start up assisted living housing is completely unreliable and provides little if any financial rsturn to the Village. Appointing a director that manages these facilitates for the Village can help provide a clear direct working relationship in establishing and running a strong program. Why should Tahsis support assisted living? Seniors advocate groups have been voicing their concerns over the lack of access to care for seniors. Currently there is only home care offered to residents in Tahsis with care providers being stretched thin and service being inadequate. Seniors in need of assistance are living on their own, being unable to care for themselves and unable to get help in the event they may need it. Care for seniors is currently growing and is expected to increase even more over the years to come. By establishing an assisted living facility we can greatly improve the health, safety and overall well being of our residents here in Tahsis. What are the costs and returns in operating an assisted living facility? Although purchasing a facility will be a major investment the annual return on the property will pay for it over time and in time provide a stable income for the Village. Providing seniors with care facilities and offering job opportunities at the same time. The standard of life can be greatly increased filling housing that might otherwise sit empty, can be occupied and maintained. There are several grants and nonprofit agencies that offer assistance in providing access for the disabled. Grants that can help purchase such things like wheelchair ramps, chair lifts or retrofitting bathrooms with handrails. Assisted living service providers may also offer optional services. If they choose to receive any of these optional services, they may be required to pay an additional fee over and above their monthly rate. These optional services may include: 43 . cable connection and monthly fee; . personal telephone connection and basic services; . meals and suite rental for guests; . outings or special events; . hair styling, foot care or other personal grooming services; . housekeeping beyond weekly service; . personal laundry services; . parking and deposit on garage door opener; . fee for pet damage and cleaning; . transportation; « equipment rental, at or below market rates; and . an administration or handling fee to perform a task or service that would normally be your responsibility. How would operating an assisted living home work best for The Village of Tahsis? The best way to establish assisted living in Tahsis is to have the municipality take steps in obtaining housing for residents to access. This can not only improve control over the care our residents get but also provide income for the municipality through rent payments. Creating a defined budget of expenses can lay out a rate to charge residents. With the Ministry of Health helping to cover expenses for residents, this guarantees reliable payments. A director will have to be appointed to oversee management, direction and oversight, as well communicate with Health Authority and council. The director will be in charge of all aspects of the facility from creation to management. The director is a very importantjob because it sets a chain of command and provides a crucial oversight in the management of the facility. Keeping occupancy under 6 residents can reduce regulations and overall costs. Building, fire and heath codes/regulations are based on occupancy. Low occupancy are easier and less expensive to acquire. Start Up . The process will consist of the council appointing a director. . The director will act as a liason to the local health authority and council. . The director will present possible housing options to council to decide. . Council will decide the best option for housing to be purchased. . The director will create and manage the budget which will be presented and approved by council. . This budget will be based on the projected income received and projected expenses. . Rates will be set to cover expenses including director salary and will be presented and approved by council. Operation 44 . The director is incharge of the operations of the facility and will operate with in the budget allocated. . Residents will pay 70% of their income toward the rate set by the director and the Ministry of Health will cover the rest. . The director will maintain a level of standard set by local health authority and council. . The director will maintain an active role with the residents and resolve any issues that may arise. . Any work needed in care taking or maintenance will paid as an independent contractor at rates set by the director. Example of Budget might look something like this Income from monthly rate is $2500 per person. With four residents the monthly income is $10, 000. Expenses for the month may look something like this. . $1700 rent for the Village . $3000 food expenses . $3000 care aid . $200 maintenance . $800 utilities . $500 director fee . $300 activity programming . $500 other Projected annual income from rent for the Village would be $20,400 A loan repayment might look something like this. $150,000 loan @ 6. 1% interest . $1,667. 11 for Monthly payments . 10 year amortization period IfTahsis chooses to purchase a total of 5 houses with 4 resident living in sach, with a similar payment/budget structure then we could see a projected annual income of $102,000 for the Village. Informal draft conclusion- potential next steps- open to edits 45 Whereas no discretionary dollars are available in the village budget, it could be said that council and staff would at this time only be able support said assisted living initiative with bylaw and policy (re:in words only, no money down). By having a voluntary director act as liaison between VIHA and the village we could be able to identifythe best potential location in town to launch a pilot project. Once zoning and permits are in place the director would be able to secure investors and residents. It is at this time that a monthly salary for the director could be budgeted from the income of the group housing. As our stock of buildings continues to degrade and our aging population now needs to make a collective effort in succession planning. 46 2/3/2019 Assisted Living Costs BC f v's; ?1^ A (;^V ?ce Ji/'^J Keyword search Assisted living costs BC We survey fees from across the province The costs for assisted living in the province of British Columbia will vary widely. The biggest factor affectin; costs might be location. It's well-known that Vancouverhas some of the most expensive real estate in the country, while costs in places like Kelowna and elsewhere are quite a bit lower, of course. Other important factors are the amount of care you require and the quality of the assisted living facilities. Survey of private assisted living costs in BC Starting i City What's included cost/month Meals, basichousekeeping, with specific care Vancouver, BC $4070 options extra Meals, housekeeping, bathing, dressing Victoria, BC $4510 assistance & more Meals, basichousekeeping, specific assistance ] Burnaby, BC $38oo options extra ! Meals, basic services, with personal care options Kamloops, BC $3220 priced individually I Kelowna, BC $2700 Meals and housekeeping, all personal care extra i New ! Westminster, $3150 Meals and housekeeping, all personal care extra i BC Meals, resident reminders, all personal care i Penticton, BC $2500 extra fee I Richmond, BC $4200 Meals and housekeeping, all personal care extra https://www. comfortlife. ca/retirement-communities/assisted-living-costs-bc 1/2 2/3/2019 Assisted Living Costs BC ( These arejust some examples from homes that have listed with Comfortlife. ca. To get all the details, please consult directly with our BC assisted_Uvmg communities. Costs may be adjusted depending on your individual care needs or other factors. We also offer a closer look at assisted living.costs in Vancouver. Cost of subsidized assisted living in BC Eligibility for subsidized assisted living communities in BC requires the completion of an application through your regional health authority's home and community care office. To find out if you qualify for publicly subsidizedassisted living, or to apply, contact the home and community care office in your community. If you already have a home and community care case manager, call him/her to request an assessment. If you are eligible for one ofthese communities, your costs will be a set monthly fee of 70 per cent ofyour after-tax income. This fee will cover the rent of your assisted living apartment, hospitality services and personal assistance care services (covering ADLs like bathing, feeding, etc. ) up to a maximum amount. You will also need to consult with communities to learn about any additional fees you might pay for services such as extra meals. The fee will be paid to the assisted living operator, along with a monthly surcharge for BC Hydro. Otherwise, all your basic services and needs are covered, except for items like your telephone or television. Learn more. What's the average cost of assisted living in BC? The average cost of senior assisted living across the province ofBC, according to one estimate, is $2700 per month. Actual costs that residents will pay will vary widely, depending on the care options required, the actual location of the facility (Vancouver, of course, will be more expensive than some interior cities and towns) and the quality ofthe residence. Private care homes will offer more services and a lower staff-to-residents ratio (as seen above), and will be priced accordingly. https://www. comfortlife. ca/retirement-communities/assisted-living-costs-bc 2/2 2/3/2019 Senior living costs BC Independent senior living People investigate independent living for a variety ofreasons or under a variety of conditions including: . Fatiguewith living alone or upkeep on a traditional family home . Couples wanting to remain together under one roof, even though one spouse has growing personal care requirements. Many communities offer continuous care, an ideal fit for couples in this situation, where one spouse has care needs but the other is independent . After a family member has talked about senior care with him or her * After a private scare or concern Whatever your reasons, here is a look at costs with links to pages that will offer much more details about what is available in your area. Senior living costs in BC A survey of cities and towns across the province City Suite Sq footage Cost/mo (starting) Dyncan ibr 617 sq ft $2, 775 Kelowna studio 350 sq ft $2, 640 New ibr 420 sq ft $3, l6o Westminster Syrrey, J5C Studio 400 sq ft $1,954 ibr 539 sq ft $2,475 Vancouver Studio 380 sq ft $3, 700 2br+ 964 sq ft $8, 370 Victoria. BC ibr 555 sq ft $3, 500 2br 669 sq ft $4,76o Managing costs The majority of consumers are concerned about keeping costs down when it comes to anything, but perhaps especially when it comes to senior care. Below is a survey ofcosts from locations across the province, ranking the lowest cost senior careresidences that list with our website. Figures below are reported by the communities https://www.comfortlife. ca/retirement-communities/senior-living-costs-bc/#senior-living 1/2 2/3/2019 Senior living costs BC themselves. To be certain, please follow the links then contact communities to find out specific details about what's included. Most affordable independent senior living in BC Community name housekeeping | bathing credits I tidy Arbourside Court MulbenyJ'ARC $2, 695 ] 3x/day ! Hawthom Park Retirement $2, 690 j Ix/day Community. Ih.eJIentage, Kelowna Sherwood House $2,775 j 3x/day Home care costs for BC seniors For BC seniors who want to remain in their own home, we surveyed senior care costs from private home care companies. Bear in mindthat at a certain point it becomes more viable to move into a retirement,community. Home care service Rates i Basic support and personal care i $25 - $30 per hour 1 Therapy visits or nursing $50-$6o per hour t Adult day.programs $65 per hour https://www. comfortiife. ca/retirement-communities/senior-living-costs-bcWsenior-Iiving 2/2 2/3/2019 Retirement Home Costs in BC Retirement Costs British Columbia Budget your Retirement in British Columbia Find a list of retirement homes How much does it cost to retirejn British Columbia? The answer will depend on the type of retirement community or home care service you choose and the level of care you need. Once you have determined these factors, start researching the associated costs and find a home care service or retirement community that works with your budget. On this page Closer look at BC senior care costs * Survey of basic care type costs * Indep. endent senior living costs . Long term care costs * Costs of assisted living . How to afford it . Lowest cost senior living in BC According to the CMHC's Senior Housing Report, in 2018, the average cost of renting an independent living seniors' housing space in British Columbia was $2, 250 per month, one of the lowest averages in the country. The province had the highest average cost for "heavy care spaces" in all of Canada, with average cost being $6, 011.Amenities are included quite often in the monthly rent, such as the cost of meals, utilities, and on-site medical services and a registered nurse. Looking for budgeting and financial tips? Read Easing Your Financial Stress Ages and stages of retirement -BC's_55_Rlus. communJties come in a wide variety of styles, including gated communities to ocean-front spots to secluded resort-like bungalow developments nestled deep in the interior. Costs range from $300, 000 to more than $ 1 million for an investment in this carefree lifestyle. British Coluinbia retirement residences, as surveyed below, range in cost between $1, 500 and $6, 000. If you choose to try and stay in your own home, home_caTe costs in BC average between $15 and $75 an hour, depending on the type and level of care required. https://www. comfortlife. ca/retirement-conimunity-resources/retirement-costs-british-columbia#retirement-homes 1/3 2B/2019 Retirement Home Costs in BC The following tables provide a more detailed look at some costs based on care required. This is only an overview, and you will need to consult with individual BC retirement homes to find out what care and services are included, how their rates vary, and what your final costs will be for the suite and care type that you require. When consideringthe cost ofmoving into a retirement home, remind yourselfthat all monthly costs are covered under one umbrella, including housing, maintenance, food and more. Independent living seniors' care costs in BC The following list surveys what retirement homes cost in a variety of locations in BC. City Suite Sq footage Cost/mo (starting) Duncan ibr 617 sq ft $2, 775 Kelowna studio 350 sq ft $2, 690 New studio 416 sq ft 3, i6o Westminster Surrey Studio 400 sq ft $1,954 ibr 539 sq ft $2,475 Victoria ibr 555 sq ft $3,500 2br 669 sq ft $4,76o Vancouver Studio 380 sq ft $3, 700 2br+ 964 sq ft $8,370 Assisted living costs The minimum monthly rate you will pay for assisted living care in BC is $921 .40 per month, as determinedby the provincial government. For couples, the minimum monthly rate for living together is $ 1,485. However, the monthly client rate is based on the income of both you and your spouse, and this is subject to a minimum and maximum monthly rate. For families who can afford more, though, private care offers a variety of features and amenities you will not find in many other homes. On a separate page, we take a fuller, more detailed look at assisted living costs in BC. Long term care costs Lo-ngjerm care costs vary depending on the type of suite, duration of stay and length of stay. Spots in long- term care residences are determined solely by need. https://www.comfortlife.ca/retirement-community-resources/retirement-costs-british-columbia#Tetirement-homes 2/3 2/3/2019 Retirement Home Costs in BC Approximate long-term care residence costs: Type of stay Daily - Monthly Rates Long-stay basic $54 - $i620 Long-stay semi-private $62 - $1863 Long-stay private $72 - $2167 Short-stay $35 - $1053 As you browse the list of retirement home options below, ensure you have a clear https;//www.comforttife.ca/retirement-community-resources/retirement-costs-british-columbia#retirement-homes 3/3 L^ 751 North MaquinnaDrive P. O. Box 174 Tahsis, B.C. VOP 1X0 January30th, 2019 Mayor and Council, Village of Tahsis, 977 South Maquinna Drive. Dear Mayor and Council Youmay remember my drawing^Council's attention to theB. C. Hydro report, attachedto council's agendafor January 15th,2019. I pointed outthat Hydro, inthat report, mentionedthat they would pay for trees, requested bycommunities, forprojects thatwill visually andenviromnentelly enhancetheir communities. Unfortunately the deadlinefor applications isJanuary 31" each year, whichdid not really give usany time toplan such a program bythis year's deadline. Howeverwe certainlydo have time to beready for next year's deadline date! Possiblyyou might remember thatthe reasonI wasexcited about this program was becauseI amvery concerned about the stretchofriverbank thatruns along in frontof my home on North Maquinna Drive. The floods of several years ago caused dramatic subsidence ofthose riverbauks and now this last winter there has been a considerable worsening of this problem. I feel it is essential that we re-vegetate these banks to do all we can to limit further drastic erosion. As a first step I would like to suggest that all grass cutting on those banks be ceased immediately. Unfortunately these banks were practically shaved at the end oflast summer. Thisnot onlycut downlong grass and weeds but, sadly, also cut downmany very valuable native plants that had been deliberately encouraged, in the past, to help prevent thevery serious type oferosion thathas now taken place! Inthe past the "dog- walkers" path adjacent to the floodwall was mown, in recognition ofthe needs of community dog-owners and their pets. I see no reason why this should not continue. However I also recognise that few community residents understand the need for vegetation (apart from mown grass) on the riverbank, so I am suggesting we plan to re- vegetate the riverbank in a waythat the community will enjoy, whileat the sametime protecting the bankfrom this drastic erosion. This is whyHydro's offer is so interesting! I have beenreading up about this offer and it looks asthough Hydro are happy to provide (or, more likely, pay for) native trees, which, according to myresearch, is exactly what weneed for there-vegetating ofour river bank. Wemight want to start by addingsome willowseedlings to thearea immediately adjacentto theriver. Althoughthis is alsothe site ofmost ofthe subsided bank and vegetation, willows are always recommended as being especially useful for erosion control. We might be able to plant them in between or justbehind the vegetation already there. The"Pacific" wUlow (Salix lucida) would seem to beespecially appropriate as, not only is it a veryattractive plant, butit isperfectly happy to get very wet indeed! We would also need to obtain some coniferous trees asthese are so good at soaking up rainwater in the winter. However a mix ofdeciduous and evergreen trees would look nicer andwould also helpprovide uswith the greater variety ofvegetation recommended as oneway to help prepare for possible future changes to ourclimate. As climate changes, weare likely to see some plants better ableto adjustto newconditions than others. I am still researching which trees and other plants might do best and help most on our riverbank. I amvery drawnto the ideaof Pacific crab apple (Malus fusca) andalso possibly some Bitter cherry (Prunus emarginata) forthe deciduous trees. Bothof these delightful trees haveattractive blossom (goodfor earlybees and butterflies) anduseful wildfruit(excellent forbirds). Theyshould also look most interesting andattractive for theenjoyment ofour residents andvisitors. Theyboth also liketo growin moist soil and on riverbanks, I haveread. I amvery much enjoying researching what I feelwould be best for our river bank but would also greatly welcome the thoughts andideas ofothers. that we no mow OUT rbmk apart from Hoping you will agree to my suggestion longer riye the'dog-'walking area. This will hopefully allow the essential native plants that were growingthere to recover and spread as they were doing before However,I reallydo not think thatjust a return to the status quo will resolve our difficulties. Weneed to encourage the community to understand the problem that we have Certainly, mformational signs could help with this. However I hope that, by focusing on beautifying aswell aserosion resistance inour choices fornew trees, shrubs, ground covers and other plants for the riverbank, we might have better public support. Lookingforward to your feedback on these ideas. (I amalso attaching some info. that I hope might be useful). Sincerely . <- ^. ^?'"-^w Judy Burgess f. t -^i.-J..1 EiA.: DESCBIPnBN:Allowing native plants to grow along streams and planting nativetrees and shrubs can restore e, protectthe streambanks from eroding, provide wildlife habitat, and filter pollutants from stormwater ttME/COMPLBBTC 4houis, easy COST;variable, »0to $1000, depending onsize of area, plantchoices, and plantsizes. TOOfcS/MATEniMS; shovel, selectfrees/shrubs/perennlals, soiladdlthres, protective treetubes (oDtio mulch (optional) '' ------v"f*.<-..u./, 1. LOCATION:Any waterway can benefitfrom a riparianstream- sidebuffer. Selecta length ofwaterway to be maintainedas a riparian buffer. The longer the section, the greater the benefit. Startwith a NO-MOWzone along the bankof the waterway. \^t. l»». Anideal width is 35 to 75feet, butmake it as wide as possible. Wherethere is lawn, setthe mowerheight to 3 inches, because taller grass slows runoff and shades the soil so it can soak in more runoff. An added benefit is that taller grass deters weeds to. from growing. ^ K- fc 1& Add some perennials or shrubs for a quick fill in the buffer, then addtrees for long-lasting benefits. 2. PLANT SELECTION: Select plants to fit the location, 4. PLANTING:Plant the newplant at the samedepth it was in whether it Is wet, dry, windy, steep, sunny, or shady. the pot or nuraery. Larger plants require holes 2 to 3 times the 3. SIZE:Trees smaller than the width ofa finger should be width of the root ball to allow room for the roots to grow. protected from deer browsing by a tree tube. Tubes should Refer to the 'You CAN Plant a Tree' for directions. Some be removed in a fewyeare when the tree hasbecome large plants, like willows, can be planted as a single branch, enough. Plant more plants ifusing smaller sizes to compensate called a live stake, and once stuck in the ground a few inches for losses in the firstfew years. will start roots and grow. Buffers Control Polhrtlon! Most stream polluttoB comes from read wtts, oil, sediment, poortystmaf tra8l anit dnbrta, manuie, ferttllzeis and other ehemhsate. TOs Is called non-polntsou'eepoflBaon »'. ^ any one point Umltlng use ot pastloictes, (letfatddas assS ^ fertteeis, eoinparttog yard waste and not sutng wasta, .^S* maaitow, or bufhr ii»»i ttaea and shiubs (B nomB to blnla. butterflies and aBwr fasddaKng creaiutes tft* make up a thriving ecosystem. 5. STABILIZE A STREAMBANK: Establishing a riparian buffer is thefirst step to stabilizing a streambank, but when banks are near vertical, or overhanging and eroding, specific measures should be token to correct the problem. Work with your local County Conservation District to create a plan for stabilizing an eroding streambank. Permits are required for work within a stream channel including along the stream banks. 6. FINISHING TOUC;-'ES: Soak the root balls of trees with water. Check Ihe tree planting once a week for the first month and water as necessary. 7. MAINTENANCE- For small trees, use a tree tube to protect the young stems from animals. For largertrees, establish a mulch ring to protect the trunk from weed trimmers and mowers. Remove volunteer weeds and re-mulch every year, Tree tubes should be removed once the trees reach 1-1/2 inch in diameter. Prune broken or dead branches as needed to maintain an attractive shape. To Learn More: http://extension.psu.Bdu/natural-re60urc8s/wateT/n8wsff011/ conh-Qlling-eiwion-damage-on-streamtMnks http//extension. psu. edu/natural-resouroes/m'ldllfe/ habftat-managennent/pa-wlldlife-ie-riparian-buffere-for-wildlifa/ extension_publioation_f9e tmp://extension. psu. edu/natural-resourees/water/ wateTshed-educatlon/wateished-publlcatnns/live-sfaking Appropriatesize reek at the wateriineand willow stakes protect this stream. Produced by With Fundingfrom festmoreland onservation ^§t lufricf-SSSs Pennsylvania DefAHTWTT OFBilVmONHBmi Phone: 724-837-5271 pfWtcnoN www.wcdpa.com 5/17 ^R '1 ^M^ i,.,. :t^9', 1 H \\ a" » Q , ^ ?-< . r' U . !^ 0 .^ rt s ^ 2§ US u 'u Q ^=i 1> CS gj 'T3 Trees don't just make a community more sustainabte/ they make them healthier and more beautiful. Our Community ReGreening Program helps fund urban tree planting that's related to visual aesthetics and environmental enhancements. We pay for seedlings/ medium and large trees in crties and towns across B.C. Over the past two decides/ BC Hydro has funded the planEing of more than 300/000 trees across the province. Trees were planted at Pebble Beach In Salmon Arm to provide shade w and enjoyment for the public. Page 1 of 7 We'vepartnered with tocalcommunities and Tree Canada to helpfund trees andplanting projectsacross the province. Community ReSreening grants help make sure appropriate trees are planted around power lines, and enhance ecoiogical networks. WHY REGREENINS MATTERS 0 it enhances open space. 0 it restores and improves urban canopies. 0 tt beautifles parks and outdoor recreation areas. 0 It brings the community together to create natural habitats sncf support environmentsl stewardship action. 0 it diversifies and enhances urban forests. The grants help fund Vnepurchase of specific, acceptable trees. Typically, wefund the purchase oftrees, whilethe applicant will arrangefor the labour andongoing maintenance. No more than onegrant can be awardedto any municipality in a given year. . Street or park trees that don't interfere with electrical equipment Trees for habitat restoration or enhancement t/ Shipping costs/ In some cases/ when appropriate Projects are evaluated on the following criteria: 0 number of trees to be planted 0 project profile/ visibility/ and community support 0 multiple benefits/ such as recreation/ wildlife habitat/ site beautification 0 educational opportunities to share Information about environmental benefits of trees 0 site ptan^ land dedication/ and implementation capability 0 sustainability and ongoing maintenance of vegetation 0 other funding and community partners involved on downtown streets In Cranbrook. Page 2 of 7 The program is intended for small-scale community projects, and is open to all municipal governments across the province. Orants are to be applied for, and made directly to municipalities or community government organizations (such as band councils and regional districts). Municipalities may complete the project in any way they choose/ but must be signatory to and recipient of the grant. Unfortunately we cannot accept applications for projects that: Ladysmith. 0 are not in our service territory 0 are already underway 0 benefit an individual/ private organization/ or company 0 are used for commerciat purposes How to apply Municipalities across B.C. can apply by filling out the application form at the end of this brochure and submitting a copy to [email protected]. In addition to the application form, please provide the following: 0 A site planting plan (can be based on civic or Google Maps) 0 Letter of permission from the property owner All applications much be received by January 31 to be eligible for funding within the same year. Successful applicants will be advised of their award amount by May. FOR AODITIONAL INFORMATION ON THE PROGRAM, PLEASE CONTACT: Duncan Isberg Program Manager Vegetation Strategy and Standards Department BC Hydro Email: [email protected] Page 3 of 7 Project name: Date: Project location: Municipality or community: Total project cost: Funding request (in doliars): Project coordinator: Address: Phone: Fax: Email: Project type D Street tree planting D Park/ open space D Habitat creation & enhancement D Other (describe) Project start date: Completion date: Reason for project: Project description: Page 4 of 7 PROPOSED TREES TO BE PLANTED: 61fplanting near power lines/ preference will be given to native species that meet height restrictions. Land ownership; Contact: OTHER PARTNERS OR SPONSORS:(your community will be expected to contribute) Name: Confirmed: Contribution (cash or in-kfnd): Name: Confirmed: Contribution (cash or in-kind): ONGOIN6 TREE MAINTENANCE PLAN: SPONSOR RECOGNITION: (for example: plaque/ newspaper, TV, websrte, project ceremony) Page 5 of 7 ia^a^B^^S^^^wsMassE^^B^^iEiS^i^iss^^^Kai^^^^i^^^ TERMS & CONDITIONS FOR PROORAM PARTICIPATION: The applicant: 1. wiil make arrangements to purchase or provide the trees and ptant materials which wif) be planted In accordance with sound erboricultura! practices 2. wdl provide ongoing appropriete care and maintenance for the trees and other plant materials according to sound ai'boricultui'ai practices 3, will work with BC Hydro to balance the needs for treed communities and safe reliable power supply/ both of which contribute to community Ihr'eabitfty 4. will provide a report (including pictures upon completion of the project) 5. will ensure that this project is not for commercial or industrial purposes 6. wit! indemnify and save harmless personnel from BC Hydro from all claims/ demands/ losses^ damages or costs of any kind induding injury or death of a person or damage to or loss of property because of any willful or negligent act 7. will ensure that BC Hydro will be acknowledgedfor Its contribution and will be invited to partFcipate in any public announcement or dedication ceremony 8. will allow BC Hydro to publicize the project/ as well as providing the opportunity to be involved with any promotion related to the project 9. agrees that the tmandal obligation and payment schedule Is limited to that outlined in the project approval letter 10. agrees that BC Hydro's obligation to this project is concluded after a planting event and on payment of funds ss outlined in the Letter of Understanding By signing this form we agree to be bound by the terms and conditions listed above and any other conditions of a3sfstance listed as part of the approval. RESPONSIBLE OFFICER(S) OF THE PROJECT: Name: Signature: Position: Date: Name: Signature: Position: Date: Page 6 of 7 Duncsn Isberg Manager Vegetation/ BC Hydro Strategy and Standards Department 6911 Southpoint Drive (B-03) Bumaby, B.C. V3N 4X8 Dear Mr. Isberg/ Further to our application for ReGreening funding: l/we - agree that any trees planted im'thln five (5) metres of a power line will be a species with a maximum mature growth height of six (6) metres. Signature - and printed name Position and phone number Name of organization Address of organization B16-154 Page 7 of 7 LL+ A MEDICAL HEALTH OFFICERS island health Office of the Chief Medical Sent via email Health Officer January 15, 2019 Mayor and Council Village of Tahsis rece tion villa eoftahsis.com Dear Mayor and Council: COWICHAN AREA Traffic crashes are a leading cause of serious injury and deaths in communities 250. 331. 8591 and on highways on Vancouver Island and throughout British Columbia. Vision Shannon Waters MD MHSc FRCPC Zero is an approach that has been used successfully in other jurisdictions to 601-222CowichanWay reduce traffic related trauma by focusing on safe roads, vehicles, speeds and Duncan. BC V9L 6P4 drivers. There are opportunities for local governments and other stakeholders to make a difference through this approach. NORTH ISLAND 250. 331. 8591 To improve our knowledge of this approach in BC, the first BC Vision Zero Charmaine Enns Summit, is being held February 8th and 9th at Surrey City Hall and the Civic Hotel. ND, MHSc, FRCPC 355-1 Ith Street Local government elected officials, and space permitting, road safety staff are Courunay, BC V9N ISA invited and encouraged to consider attending this event. Invitation and Registration Link; CENTRAL ISLAND htt s: visionzerobc2019. eventbrite. ca 250. 739. 6304 Paul Hasselback Password: roadsafetyl23 MD. MSc, FRCPC 3rd Floor 647S Metral About: Drive The first Vision Zero Summit in BC will present shared solutions to our shared Nanaimo. BC V9T 2L9 challenges. Come listen to experts who are working to eliminate traffic fatalities and severe injuries on their streets, while increasing safe, healthy and equitable SOUTH ISLAND mobility for all. 250. 519. 3406 Richard Stanwlck, CMHO Who is hosting this? MD, MSc, FRCPC, FAAP The event is hosted by the City of Surrey in partnership with Provincial Health Murray Fyfe Services Authority, Fraser Health, and Vancouver Coastal Health, and supported MD, MSc, FRCPC by Island, Interior, and Northern Health Authority. Dee Hoyano ND, FRCPC Who is invited? Civic Leaders, local government road safety staff, police and school leaders are 430 -1900 Richmond Ave. Victoria, BC V8R4R2 given first opportunity to register. The event intended to foster conversation and learning on taking a proactive, preventative approach to prevent serious injuries and save lives across our BC communities. If space permits, other interested road After Hours On Call safety partners will be welcome. 1. 800. 204. 6166 52 When and where? February 8 and 9, 2019 at the Landmark Surrey City Hall (13450 104 Ave) and the new boutique Civic Hotel, in the heart of Surrey City Centre. Attendees may register for one or both days. Discounted room rates are offered to Summit participants at the Civic Hotel. For more information, contact: Megan Oakey, Provincial Manager - Injury Prevention, BC Centre for Disease Control [email protected] Shabnem Afzal, Road Safety Manager, City of Surrey, Shabnem. Afzal surre . ca Paul Hasselback, MD, MSc, FRCPC Charmaine Enns, MD, MHSc, FRCPC Medical Health Officer Medicai Health Officer Uly Shannon Waters, MD, MHSc, FRCPC Dee Hoyano, MD FRCPC Medical Health Officer Medical Health Officer /^/^ ^ Murray Fyfe, MD, MSc, FRCPC Richard S. Stanwick, MD, MSc, FRCPC, FAAP Medical Health Officer Chief Medical Health Officer 53 LS January 11, 2019 RCBC ^-^ Mayor Martin Davis and Council Village of Tahsis 977 South Maquinna Drive Tahsis, BC VOP 1X0 RECYCLING Canada COUNCIl OF BRITISH Dear Mayor Martin Davis and Council: COIUMBIA Re: Rec din Council of British Columbia 45th Annual Zero Waste/Circular Econom Conference 2 019 Suite 10 119 West Pender St Establishedin 1974,the Recycling Council ofBritish Columbia (RCBC) is Canada'sfirst non- Vancouver, BC V6B 1S5 profitwaste prevention organization. Sincethat time, the Council hasworked side-by-side with Canada local governments to eliminate waste in B. C. anddevelop a sustainable circular economy. phone: (604) 683-6009 we_i"viteyou to attendRCBC 2019 "Conference on Circular Economy" onMay 8, 9, 102019 in Whistler, B.C., featuring a variety oftopics relevant to local governments in B.C. fax: (604) 6S3-7255 Programming for RCBC 2019 www.rebcconference. ca) will include: email: extended producer responsibility . waste prevention [email protected] illegal dumping . communications and engagement web: reuse and repair www. rcbc. ca As well weplan to addressa variety ofwaste, recycling, anddiversion-related issuesyour council may be facingnow or in the nearfuture. We provide a three-day experience ofworkshops, presentations, and opportunities to networkwith professionals and areaexperts to become better informed BC. 's industry stewardship agencies, such as RecycleBC, Regeneration, and Encorp Pacific will be in attendance, as well as the BC Ministry of Environment. RCBC provides comprehensive public education to support recycling andwaste-related programs and services through the BC Recycling Hotline, the online Recyclepedia and the free BC Recyclepedia phone app. Lastyear alone, we answered more than 280, 000 questions from people in communities just like yours. In our public policy work, we engage a variety ofstakeholders to collaboratively develop and recommend progressive waste prevention initiatives and legislation. RCBC also facilitates the sharingof knowledge, good practices, andprofessional development. All ofthose elements are included as part of Canada's longest running waste prevention event, the annual RCBC Zero Waste Conference on Circular Economy, now in its 45"'year. Thankyou for your continued support. Let us keep workingtogether to make a waste-free provincethrough the application ofsustainablecircular economy principles. Ifyou haveany questions, you can reach me at 604-683-6009 ext. 307 or at brock rcbc. ca. Sincerely, _^-$.-^<^^-^^-/ Brock Macdonald Chief Executive Officer 54 A VILLAGE OF TAHSIS Report to Council To: Mayor and Council From; Janet StDenis Chief Election Officer Date: January 22, 2019 Re: Elections BC Local Elections Campaign Financing- Notice of Failure to File PURPOSE OF REPORT: Pursuant to Local Elections Campaign Financing Act ("LECFA") Section 61(2) to report receipt of notice of a candidate'sfailure to file their 2018General Electionscampaign financingdisclosure statements. OPTIONS ALTERNATIVES 1. That this information be received for information. BACKGROUND: Section 61(2) of the LECFArequires that as soon as practicable after being notified under subsection (1), the designated local authority officer must prepare a report respecting the notice, and the report must be presented at an open meeting of the local authority. Such notice was received undersubsection 61(l)(a) on January22, 2019 (email attached). Candidate Jeff Lancaster has failed to file his 2018 General Local Elections campaign financingdisclosure statement by the legislated deadline (4:30 p. m. Pacific time on Friday January 18, 2019). POLICY LEGISLATIVERE UIREMENTS: Reports to local authority respecting non-compliance 61 (1) The BC chief electoral officer must, as soon as practicable, notify the designated local authority officerof a jurisdiction respectingthe following in relation to an election or assent voting for the jurisdiction: (a) any notices given under section 48 [notice of failure to file within no- penalty fee period] in relation to a disclosure statement for a candidate or elector organization; 1 I P a 55 (b) any individuals or organizations that become subject to disqualification penalties referred to in section 60 (1) (a) or (b) [disqualification lists - candidate or elector organization disqualification]. (2) As soon as practicable after being notified under subsection (1), the designated local authority officer must prepare a report respecting the notice, and the report must be presented at an open meeting of the local authority. FINANCIAL IMPLICATIONS: None. RECOMMENDATION: That Council receives the report. Respectfully submitted; Janet StDenis 2 I Pa ge 56 Janet St. Denis From: EBCLocal Elections Campaign FinancingEBCEX Hello, Asrequired bysection 61of the LocalElections Campaign Financing Act (LECFA), this email isto inform youthat the followingcandidate in Tahs^s did not file their 2018 General LocalElections campaign financing disclosure statement by the legislated deadline (4:30 p. m. Pacific time on Friday, January 18, 2019). * Jeff Lancaster Thecandidate has until 4:30p. m. Pacifictime on Tuesday, February19, 2019 to file theirdisclosure statement with Elections BC,provided it isaccompanied bya $500late filing fee. We have sent separate correspondence to the candidate notifying them of the late filing requirements. Ifno disclosurestatement is receivedfrom JeffLancaster by the latefiling deadline, we will notifyyour office at that time. Ifyou haveany questions pleasedo not hesitateto contactthe LocalElections Campaign Financing team at ElectionsBC toll-free at 1-855-952-0280 or by email at lecf elections. bc. ca Best regards, Local Elections Campaign Financing Elections BC Toll-free: 1-855-952-0280 / TTY 1-888-456-5448 Fax: 250-387-3578 Location: Suite 100 -1112 Fort Street, Victoria Email: lecf elections. bc.ca Website: elections. bc.ca lecf 1 57 ,. CanadaSummer JobsApplication Pagel of 15 ^ Government Gouvemement PROTECTED'B' (when completed) of Canada du Canada 2019 CANADA SUMMERJOBS APPLICATION SUMMARY SUMMARY OF THE APPLICATION Tracking Number; °"the "subm"to se'v"!e canad'"buuon. located on . 1" sT^t Lc^twlTCTJ,m'.T^SJmp"Te-Ty°"c;ck., P^°^ Ten lo ha. e you, applicalion sentto ServiceCanada and receire a confirmation numberby e-mail. Pleaseensure to keep It for future reference"" Beforeyou complete yourapplication, youmust read the Applicant Guide and the Caned, Sumnier Jobs Articles of Agreement to bs abte to continue. ^ Canada Summer Jobs Articles ofAgreement ARTICLESOF AGREEMENT BETWEEN HERMAJESTY THE QUEEN IN RIGHT OF CANADA, as represented by the Minister of En, ploymen.and Sodal De»etop. enl(herelnafler refe. edto as "Can. da") AND ^s^^)"Tegal Name°"he or8anlza"°"" °"the attached docume"""ted "canada Su^erjobs -Appllca. ion/Agreement"(terelnate, inafter collectively referred to as "the Parties" ^J^An%c^^aulh ed Lhe.cm!dls"mmCTJ°bsT°^ providedto Employers to encourage these Employers to hire youth to help them in acquiring employmenland/or'cai:ee'r';eteted°sk»'ir" '""""'"""""""" l"a1'ae WHEREASthe Employer proposes to hire Partlclpant(s) for the Job(s) listed in the "Canada Summer Jobs Application"; ANDWHEREAS Canada hasagreed tomake a contribution towardsthe costs ofthe Job(s) underCanada Summer Jobs: Now, therefore, Canada and the Employer agree as follows: 1. 0 AGREEMENT 1. 1 Thefollowing documents andany amendments relating thereto form theAgreement between Canadaand the Employer a. the document hereto entitled "Canada Summer Jobs - Application/Agreement": b. thedocument heretoentitled "Calculation ofApproved CanadaSummer Jobs Conlribulton Amount". 2. 0 INTERPRETATION 2. 1 In this Agreement, dFo"c"udm"eantpe"°d"""ians the l'°"°d du""° wh":h "1e J°[l 's t'"""a '"ac° aE '"d'cated '" the "calc"lalion "'Appro. edCanad,, Summer Jobs Contribution Amounf "Job"means theJob actiuilies andrelated information described in PartB - JobDetails inthe AppUcation/Agreemenl: the payme"ls ls >equired by 'aw to make ." L"8"^ ^ptoyme"; R!'ated-c°stslm _ea"s. at. _EIT""°yer re8'"-« °f Participants including, but not restricted to. those ^^^pst s'^^'^ca'^Q"etec^pto^ ^^to;^^^^=^ '^^e^lZb^lse. ",wl^ Que''e^are"fa;, !"suran"premiums' C°""T"S8'°" des"°""°^^""^etasanted^l:^i^^;;'; ^ebec^°aap^"bdep°st-sec°"da'>' Educa"°"Tax'" Newf°u"dland a"d iabr"""' Hea"h a"d POE'-»""^'y""c. «on^Tn" n', tob^dTrn"pl'^ ^ " "°°es and Ma"':'al°'y Emptoyme"' Related C°^. '"°"^d the ^lTJ:TJ. m.TE.S"chc.T-.°ll'eLtha" by Employer, which are In compliance with the conditions governing eligible costs sel out In this Agreement; -. . - -^-, -, 58 CanadaSummer JobsApplication rage ^ 01 ) j "Participant-means an Indhidual who is hired by the Emptoyerfor a Jobduring the period set out in the "Calculation of Approved Canada Summer Jobs Contribution Amount" document and who: a. is between 15 and 30 yearsof age (indusrve) at the start of employment; b. isa CanadianCitizen, permanent resident, orperson onwhom refugee protection hasbeen conferred underthe Immigration andRefugee Protection AcfaniS; c. is legally entitled to work according to the relevant provincial / territorial legislation and regulations. .International students are not eligible. Recent immigrants are eligible ifthey are Canadian Citizens or permanent residents. "Project"means the hiring, adminislration of,and job activities,and organization's actlvifes as described In the Applicatlon/Agreemenl; Wordsimparting the singular include the plural and vice versa. 3. 0 EFFECTIVE DATE AND DURATION 3. 1 ThisAgreement shall come Into effect on the signature date specified in the document "Calculation of Approved Canada Summer Jobs Contribution Amomt-and, mbjed'tosection 3. 2,shall expire when Canada Issues the final payment unless the Agreement is terminated ona priordale In accordance with the terms of this Agreement. 3. 2 Allobligations of the Employer shall expressly or by Ihelr nature suniive termination or expiry of this Agreement and shall continue In full force subsequent to and notwithstanding such termination or expiry until and unlessthey are satisfied or bytheir nature expire. 4.0 CANADA'S CONTRIBUTION 4. 1 Subjectto the terms and conditions of this Agreement, Canadawill make a conlributionto the Employer towards the costs incumd byttie Employer as a resultof theproislon of the Jobfs) to the Partlcipantfs) of an amount not exceeding the amount indicated in the "Calculation of Approved Canada Summer Jobs Contribution Amount" document. 4.2 Costsare eligible costs only if they are. In the opinion of Canada, reasonable and directly related to the provisions of the Job(s). Only those costs Incurred during the Funding Period are eligible costs. No costs incurred prior to or following the Funding Period are eligible costs. 4. 3 Whenhiring a Participantwith a disability, the Employer agreesthat Canada's contribution towards special equipment faciBiesand support necessary forthe participation shall nol exceedthe actualcosts. 4 Theamount of Canada's contribution in respectof Mandatory Employment RelatedCosts incurred Inrespect of each Participant shall not exceed the amount that would be payable ifthe Partidpanl's wages were paid atthe pigvindal ortemton'al adult minimum wage rate. 4. 5 Inthe event that the hourly wage rate paid by the Employer is less than the hourly wage rate shown in the Application/Agreemenl, Canada may, in its discretion, reduce Ihe amount of its contribution in respect of those eligible costs. 5.0 APPROPRIATION be made. of fcj nds Parliament for the fiscal year in which the payment is to 5. 1 Any payment under this Agreement Is subject to the appropriation by 6. 0 TERMS OF PAYMENT 6. 1 (1)Upon validation of the Employer's business number, and subject to paragraph (2), Canada'scontribution Ehal] be payable upon receipt and venfication of a claimmadeby Ihe Employer in a formprescribed by Canada. such claim to be submitted by the Employer within 30 days following the termination of the Job(s) covered by the Agreement. (2) Where the Employer is a not-for-profit employer, payment ofCanada's contribution may be made asfollows: Wherethe total value of the contribution is up to $100,000 a. an initialadvance payment not exceeding 75% ofthe estimated total contribution payableunder the Agreement; and b. uponreceipt and verification of a claimmade in a formprescribed by Canada and submitted within 30 days from the termination of the Job(s) covered by the Agreement, the balance, if any, of the contribution owing to the Employer. Where the total value of the contribution is from $100, 001 up to $500, 000 a. followingthe receipt of a cashflow forecast, an initial advance payment not exceeding 50% of the estimated total contributmn payableunder the Agreeme^ and b. uponreceipt and rerification of a claimmade in a formprescribed by Canada and submitted within 30 days from the termination of the Job(s) covered by the Agreement, the balance, if any, of the contribution owing to the Employer. Where the total value of the contribution is more than $500,000 a. followingreceipt of a cashflow forecast, monthly advances covering the Employer's estimated monthly financial requirements payable under the Agreement; and b. uponreMlpt and verification of a claimmade in a formprescribed by Canada and submitted within 30 days from the termination of the Job(s) covered by the Agreement, the balance, if any, of the contribution owing to the Employer. . //srv212. services. ec. ca/ihsVOuestioimaire. aspx?sid=59albc02l-7349-40a6-8a5f-d84lffb8908d&lc=e... 1/25/2019 ', Canada Summer Jobs Application Page3 of 1' 7. 0 REDUCTION OF CONTRIBUTION 7. 1 Canadamay, upon not less than flfleen (15) days' notice, reduce its contribution underthis Acreemenl f: a-^:^:d^t^:^^^9reeme"'forfeca'yearinwhteh-ment]E-^. e^en,, s.^as. ^, o,a b. Parliamentreduces the appropriation of funds for contributions under the Program named in this Agreement '^^^^.^z^^^.=s^^^:-^ss^^. -^ 8. 0 OTHER SOURCES OF FUNDING Sections8. 2 and8. 3 onlyapply where the contribution is Inexcess of $100. 000. [Option1 - whwethe fundingtrom Canada Is the only source of financial assistance - ifapplicable] ^^S^=^S==^=;^e^a"cte'assi8-ance'or'heJ^«h----, o^e^ [Option2. where there are other sources of financial assistance - Ifapplicable] 8. 1 TheEmployer declares that it has received or is entitled to receive the following financial assistance for the Job(s) from other sources: 1. from 2. $ from 3. $ from 4. $ from 8.2 TheEmployer w, » infer.Canada pro. p.lyin wri,, ^ ofany Bddi., on.l flnanc,.,assistance to be received for e Job(s)other ,.an ha,, refe. edto in seclion 8. 1. 9. 0 MANAGEMENT OF PROJECT 9. 1 The Employer shall: a' bes. °'e'y. 'i"dab5°l"lel>' responsible forthe hiring, management, supeniiston andcortrol ofthe Job(s); b' ?"*"?.*.'".part":"'ant(s) w"h ma1e«uate supervision, mentorina, skate acquisition, learninBand^k experience; c. ensurethat the Job(s) arecarried out in a safe, inclusiveand heallhy environment: ' ^ ~ """ "''"""""" d'^^i=:^^^zs:^^^rtsandregu'a'io"sres-i-helrworkemron--. -^ e, ^";.carada-promp, ">""w"!'."gf°rl. '"l"th°f any lnj"'y suffered bv the p""'"p»"i(s) white car^hg oul the Job(E); and f. remit Mandatory Employment Related Costs on behalfof the Participant(s). ' '' -'-. -.. ---'-'. ^^ss:^;:^^^:r^^;"hejob^----. ".-pp-^^^ 10.0 COLLECTIONAND PROTECTION OF PARTICIPANTINFORMATION 10. 1 TheEmployer s., « completeform EMP5397 for each Participant and oTa,, d " ,o Canadawithin se. en(7) d., s followingeach Part, c,pan.. s «rs,day of ^. 10.2 Priorto collecting orcompiling theinformation in form EMP5397,the Employer shall: a. informthe Participant that fundino for the Project Is provided byCanada. Canada needs the information referredin the form EMP5397 to: i. validate the eligibility ofeach Participant; ii. measure the results and assess the success ofthe Project; b. obtainthe written consent ofeach Participant forthe collection, usesand disclosure ofthe information inform EMP5397. 10- -Wicipantewill also be asked to complete a suwyto report on their experience with the Canada Summer Jobs program. -=^^^^^^=^^^=:^l^^ r"»n 60 Canada Summer Jobs Application Page 4ot IS 10. 5 During the course of this Agreement and fora period of six years thereafter, the Employer shall not release or disclose information referred to in section 10.1 about a Participant to any ottier person or body for any purpose unless the Participant consents to the release or disclosure or unless the person or body is authorized by [aw to require the Employer to provide information to the person or body, i0.6 Upon expiry of a period of six years after the Project Period, the Employer shall destroy the information referred to in section 10. 1 in accordance with instructions issued by Canada. 10. 7 Representatives of Canada shall be entitled to verity the Employer's premises at all reasonable times to ensure compliance with the information security requirements of section 10. 3. 11. 0 ACCESS TO INFORMATION AND PROACTIVE DISCLOSURE 11. 1 The Employer acknowledges that Canada is subject to the Access to Information Act [R. S. C., 1985, c. A-1], and information obtained by Canada pertaining to this Agreement may be disclosed by Canada to the public upon request under the aforementioned act 11.2 The Employer acknowledges that the name of the Employer, the amount of Canada's contribution and the general nature of the project may be made pubtidy available by Canada in accordance with the Government of Canada's commitment to proactively disclose the awarding of grants and conlributions. 11. 3 In accordance with the Privacy Act and Department of Employment and Social Development Act, information on funded applicants will be disclosed. 12.0 EMPLOYER ATTESTATION 12. 1 The Employer attests that: I have read, understood and will comply with the Canada Summer Jobs Articles of Agreement; I have all the necessary authorities, permissions and approvals to submit this application on behalfof myself and my organization; The job would not be created without the financial assistance provided under a potential contribution agreement; Any funding underthe Canada Summer Jobs program will not be used to undermine or restrict the exercise of rights legally protected in Canada. 13 EMPLOYER DECLARATION 13. 1 The employer declares, represents and warrants that: a. no Participant will displace or replace existing employees or volunteers, employees that have been laid-off and are awaiting recall, employees absent due to an industrial dispute, employees on vacation, or employees on maternity or parental leave b. except where the Participant is a person with disabilities or has legitimate barriers to availability, Participant(s) will work a minimum of 30 hours per week for a period of six to sixteen weeks. The hours of work will not exceed 40 hours per week; c. no other contribution will be received or claimed for the same portion of a Job and for the same period unless such contribution is provided pursuant to an agreement between the Government of Canada and a Provjncial/Territorial government, or with the approval of Canada; d. the Organization"Employer" and any person lobbying on its behalfis in compliancewith the LobbyingAct, [R.S.C., 1985, c. 44 (4th Supp.)] and that no commissions or contingency fees have or will be paid directly or indirectly to any person for negotiatingor securing this requestfor funding; e. that it has provided Canada with a true and accurate list of all amounts owing to the federal government which are past due and in default or arrears as of the time of the Employer's application for funding. The Employer recognizesthat any such amounts owing to the federal government may be deducted from, or set- off against, amounts payable to it under this Agreement. f. an employer/employee relationship will be established with the Participants. g, the Declaration made in the application continues to be true and accurate and will remain true and accurate throughout the duration of this Agreement. 14.0 INELIGIBLE EMPLOYERS 14. 1 The employer represents, declares and warrants that the project will not be delivered by: Members of the House of Commons and the Senate; Federal Government Departments and Agencies; Provincial and Territorial Departments and Agencies; Organizations that engage in partisan political activities; 15.0 INELIGIBLEJOB ACTIVITIES 15. 1 The employer represents, declares and warrants that the project will nol consist of: . Projects consisting of activities that take place outside of Canada; . Activities that contribute to the provision of a personal service to the employer; Partisan political activities; . Fundraising activities to cover salary costs for the youth Participant; or . Projects or job activities that: https://srv212. services. BC. ca/ihst/Ouestionnaire. aspx?sid=(). lbc021-7349-40a6-8a5f-d841ffb8908d&lc=e... 1/25/2019 Cafiada Summer Jobs Application Page 5 of 1; ^^^'s^m^, e"'pkv'"ent:°'°thera"Ee disc"m"'ate-c0"^to a^cabte^ °"'^ ^ ofprohibited grounds, s^p^s characte"st":s'religto"'race' "a"°"al°r e nic""S^cotour^e^ o;pS'di^^'sZZ^^^^118' advocate intoteiance, discrimination and/or prejudice; or activelywork to undermineor restrict a woman'saccess to sexualand reproductive health ser»ices. /li> 16. 0 RELATIONSHIPBETWEEN THE PARTIES AND NON-LIABILITY OF CANADA 17. 0INDEMNIFICATION 18. 0 CONFLICT OF INTEREST ^^::^a::^^^;^;::^. their'mmediatefamllyshallbeadmined'oa"yshareo'parto'-heA°reeme"'-- 19.0 NEPOTISM =SS'^'-^^^^^^S'SSS;:=~ ^XS:::^^l^^=^=, ^^^S;eEm^o-°'-. ---^. e,,na^ 20. 0 FINANCIAL RECORDS AND AUDIT REQUIREMENTS 2 Ihee»ent that financial irregularities arediscovered, Canadamay verify information withthe Canada Revenue Agency. 21. 0 INQUIRY BY THE AUDITOR GENERAL OF CANADA . //C.T-I f"> 1 ^ 62 CanadaSummer Jobs Application Page 6 oi 13 21. 1 If,during the Funding Period or within a periodof six years thereafter, the Auditor General of Canada, In relation to an inquiry conducted under subsection 7 1 (1) of the Auditor General Act IR.S. C., 1985, c. A-1J], requests that the Employer provide him or her with any records, documents or other Information pertaining to the utilization ofthe funding provided underthis Agreement, the Employershall provide the records, documents orother information withinsuch period oftime as may be aasonably requested in writing by the AuditorGeneral of Canada. 22. 0 EVALUATION 22. 1 The Employer agrees to cooperate with Canada Inthe conduct of any evaluation ofthe Project and/or the Program named Inthis Agreement that Canada may carryout during the Funding Period or within a periodof three years thereafter. Without limiting the generality of the foregoing. If requested by Canada to do so for the purpose of conducting an evaluation, the Employer agrees to: a. participate in any survey, interview, case study or other data collection exercise initiated by Canada;and b. subject to section 22. 2 provide Canada with contact information ofthe Project partner organizations, ifany, who participated in the Project, and ofthe members of the board of directors of the Employer. This Includes a mandaloiy survey thatwill beadministered at the end ofthe program year. The Employer agrees to complete this questionnaire and submit to Canada as part of the final reporting process. 22,2 TheEmployer shall provide Canada with the contact Information of a person(name, address, phone number and e-mail address) referred to in section 22. 1 onlyif the person has given their written consent to the release ofthe information to Canada. The Employer agrees to make all reasonable efforts to secure such consent during the Funding Period. When providing a person's contact information to Canada, the Employer shall provide Canada with an accompanying written statement certifying thatthe person has given their consent to the sharing oftheir contact information with Canada. 23. 0 DISPOSITION OF ASSETS 23. 1 The Employershall preserve anyassets acquired with the contribution anduse them for the purposes of carrying outthe Job(s) outlined in the Application/Agreement, unless Canada authorizes their disposition. 23. 2 At the end of the Funding Period, or upon termination of this Agreement, if earlier, and if directed to do so by Canada, any assets referred to in section 23.1 costing $1, 000 (beforetaxes) or more thathave been preserved by the Employer shall be: a. sold at fairmarket value and thai the funds realized from such sale be applied to the eligible costs underthis Agreement to offset Canada'scontribution; b. turned over to another person or organizationdesignated or approved by Canada;or c. disposed of in such other manner as may be determined by Canada. 24.0 TERMINATIONOF AGREEMENT Termination for Default 24. 1 (1) The following constitute Events of Default: the Employer becomes bankrupt; the Employer has a receiving order made against It, makes an assignment forthe benefit ofcreditors, takes the benefit ofa statute relating to bankrupt or insolvent debtors or an order is made or resolution passed for the winding up of the Employer; the Employer ceasesto operate; the Employer is in breach of or non-compliant with, any provision of this Agreement; theEmployer, Insupport of its application for Canada's contribution orIn connection with this Agreement, hasmade materially false or misleading representations, statements or declarations, or provided materially false or misleading information to Canada; f. the Employer haschanged the tasks and responsibilities ofthe Partidpant(s), as described on the Application/Agreemenl, without Canada's prior approval; or g. the Employer is in breach of the provisions of Sections 12, 13, 14, or 15. (2) If: a. an Event of Default specified in paragraphs (1)(b), (c) or (g) occurs, or b. an Eventof Default specified in paragraphs(1)(d). (e) or (f) occursand has not been remedied within fifteen (15) daysof receipt by the Employerof written notice of default, or a plan satisfactory to Canada to remedy such Event of Default has nol been put Into place within such lime period, Canada may, in addition to any remedies otherwise available, immediately terminate the Agreement bywritten notice. Upon providing such notice of termination, Canadashall have no obligation to make any further conlribution to the Employer. (3) In the event Canada gii/esthe Employer written notice ofdefault pursuant to paragraph (2)(b), Canada may suspend or revoke any further payment underthis Agreement until the end of the period given to the Employer to remedy the Eventof Default. (4) Ifan event of Default specified in paragraph 1 (d)occurs, the Employer shall have seven (7) days following receipt by the Employer of written notice of defaull to .nakewritten representations to Canada. whichwill be considered by Canada in its decision as to whetherto terminate this Agreement. Further to consideration ofthe .mployer's wriUen representations, or itno written representations are delivered bythe Employer within the required deadlines, Canada will make a final determination as to whether to terminate the Agreement and will notify the Employer in writing of said decision. If Canada decides to terminate the Agreement pursuant to paragraph A, written notice of termination will be provided to the Employer, . //srv212services. ec.ca/ihst/Ouestionnaire.aspx?sid=6Silbc021-7349-40a6-8a5f-d841ffb8908d&lc=e... 1/25/2019 Canada Sumnier Jobs Application Page7 of 1^ theeve'" ra°raph """ ca"ada prol"des "".""' no'ice °"^"""°t»" t° tte K)lT^lp ss,!et°.ut-l"la 4;'" Employer, Canada Bhall no longer ha.e an ^:^^r^::^bulm"sto'teEmp^OT^Ifl"-'dalM;"b;';fo:;h:e=:d::z°^^^'^s^^-ro", """ated '°r "EI"i"1 °f Defau" spec"ie tbls E"'ployer"'" ^f;hT.TnT^lT. atedJ°l;l"EI:mt °l['efa""under secti°":the repaycanada. 'lromp"y a"d -y "° later than thirty (30) calendar days ^^l^:d2;^"e"m^ efti"amount°"he c°"tribuuon rcceiued by 'he ^ploye, unde, ^sA^;. en,:'loge;to^Z^;^ with the federal Interest end Adn, [n, s. ^rdance r. t,. e Charges Regulattons, Any such amount is adebtd-u^to'He;MaJe"sty,n'ngW"orc ^dTandTr^Z^" w^al'hlca"aaajeha"shom. e"rcis":°aremedy "iE e"""ed t°e' Termination for Convenience 242Canada mayalso terminate this Agreement atany time without cause upon not less than fifleen (15) dayswritten noticeof intention to terminate. Obiigations Relating to Termination andMinimizing Cancellation Costs 24.3 In theevent of a termination notice undersection 24. 2 beinggiven by Canada °' °'"muments'" rela"°" f°""' pr°jel:t a"d sha" ca"cel °r °therwise m^°w^ha"Z""s. "°. f"rthwc. reduce. to lhe exte"' P°" , the amount of outstandingt!'lE commitments In relation thereto: and ' ' - - -"---^-."-. any "' a"d?, c°stem,c"'.IedbylheEmf"°.l'er"p to "". dale °"erminafe" "i" re paid by Canada, including the Employer's costs of, and incidental to. the ^^^^^°°re^^b'. ""^TB q"ence°fthelCTm'"atim°"heA9reement;Prouid^alw^^tP^^'"^mb^,. ^rt'u^, lbis ST.Tl°rtyte maliet°the6x"i""hat" 'se8tab"sf'ed tolhe s°l"'adion ofCanada that the costs mentioned hereinwere iacluaUy''incu'rred"b"y''tte"! -ie came are reasonable and properly attributable to the termination ofthe Agreement. re'ated to the prolect' i"l:ludi"° emPto^<-"' ""'"'^ "»h staff, on te^s that 24'4/^L^^Ti"T-tla. te, °ILC°"tra[:ts. w, » enable Ihe Employsrlo cancel same ^"'^^T^MW'"^^totheexte"'p°ss'b'ethefr""cd^l°"c°slsmthe^rfa^mi^^^'^^^ e^::^:;^^:8 reasonablyw"hi" "8 p°wr at a" "mes to minlmze a"d reduce he. amoun' "'Cana^. won^^^ ,n ,, 25. 0 INTEREST EARNED ON ADVANCES OF THE CONTRIBUTION 'a"ces°fca"adal "°"t"l'""°" sha"be al:<:°""ted for by the such interes' 25i^terest. Mm!d .°"-a,d. Em'"°yer sh»" b° desmed to be part payment of the contribution andshall be used or applied to offset Canada's contribution in respect of the eligible costs under this Agreemeni" 26. 0 REPAYMENT REQUIREMENTS ^l, ul°^ew, o'OT..tem''"at'°"-°"h''i-A9reement' "ea"ier. lheEmPIO»er ^°" """°d,, lelyrepay to Canada any amount by which the contribution paidto the ^sr^:::^^^i:s^eamo""ltol >;;h'ch eiE;;l:l°;:;K:"w':^:=^=c^^^^^^"^ a. theamount of any unspent advance payments of the contribution in the hands of the Employer; b. amounts paid in error or in excess ofthe amount ofcosls actually incurred; and c. amounts paid in respect ofcosts which are determined by Canada to be ineligible. Such amounts are debts due to Canada. ^"S,nsT 27. 0 REPORTS AND MONITORING OF PROJECT de canadawith such rep°rt5 ""«r"l"S the progress of the and/o, 2,71I!'e .Er"'"°-yeLS,ha". provi. Participants particulars as may be requested by Canada. The progress reports shall be in such form and contain such information as may be specified by Canada. ^ ' ^ -""-." -' --". 27. 2 TheEmployer shall, upon request, permitrepresentatives ofCanada to ha. e accessto the site or sites where the Job(B) are carried out to monitor such Job(s). i ACCESS TO INFORMATION ^^^^a"onAC"R's'c'1985'c A-11'a"]"formati°"pertaimns 10 *his A8raemen' ls - in'°rma'iDn- - ^ -°- .0 ... 64 Canada Summer Jobs Application Page 8 of 15 29. 0 INSURANCE 29. 1 The Employer shall ensure that it has Workers' Compensation coverage or similar insurance, in accordance with provincial/temtorial regulations, in place for the Participants for the duration of their Job(s) pursuant to this Agreement. 30.0 INFORMING CANADIANS OF THE GOVERNMENT OF CANADA'S FUNDING 30. 1 The Employershall allowCanada sixty (60) daysfrom the date of signature of the Agreementto announcethe Projectand to inform Participants (youth). The parties will collaborate for the first public announcement ofthe project, induding all communication, event or ceremony used to promote the project. The time, place and agenda for such communication activities must be appropriate for Canada. 30.2 To enable Canada'sparticipation in any subsequentcommunications activities aboutthe project; the Employerwill inform Canada no later than twenty (20) calendardays preceding such communicationactivities. 30. 3 The Employer shall ensure thai in all communication activities, publications, advertising (including on social media or websites) include the recognition of Canada's - financial assistance to the project - in a form satisfactory to Canada. 31. 0 COMPLIANCE WITH LAWS 31. 1 The Employershall cany out the Project in compliancewith all applicable laws, by-lawsand regulations, includinglabour regulations in the provinceor territory where the employment is located; any environmental legislation; and, any legislation regarding protection of information and privacy. The Employer shall obtain, prior to the commencementof the Project, al! permits, licenses, consents and other authorizationsthat are necessary to the carrying out ofthe Project, 32. 0 AMENDMENT 32. 1 This Agreement may be amended by mutual consent ofthe parties. To be valid, any amendment to this Agreement shall be in writing and signed by both parties. 33. 0 NON.ASSIGNMENT OF AGREEMENT 33. 1 The Employershall not assignthis Agreement or any part thereofwithout the priorwritten consentof Canada. 34. 0 WARRANTY OF AUTHORITY 4. 1 The EmployerwarTantsthatitsrepresentative(s)identifiedinthisApplication/Agreementhas(have)theauthority to enter into an agreement on its behalf and agrees to provide Canada with such evidence of that authorization as Canada may reasonably require. Privacy Notice Statement The information you provide is collected under the authority of the Department of Emetovment and Social Deveiopment Act. Refusal to provide information will result in your application not being considered for funding. The information will be used to determine your eligibility for Canada Summer Jobs, its administration and for subsequent evaluation and accountabilitypurposes and to supportthe administrationor enforcementof other programs in Employmentand Social DevelopmentCanada, including Service Canadaand the LabourProgram. The information you provide may also be usedfor policy analysis and/orresearch purposes. In orderto conductthese activities, various sources of information under the custody and control of the Department may be linked. Should your application be deemed eligible, the information you provide will be shared with your respective Member of Parliament to ensure local priorities are considered. It will also be used to notily employers whose Canada Summer Jobs funding applications have been approved. The department and your Member or Parliament may use the jnfofmation to help promote the program. In accordance with the Privacy Act and Department of Employment and Socisl Development Act, information on funded applicants will be disclosed. In the event that the application contains personal information, the personal informationwill be administered in accordancewith the PnVacy/Acfand other applicablelaws. You havethe rightto the protection of, and accessto, your personal infomnation. Itwill be retained in Personal Information bank ESDCPPU 706. Instructions in obtainingthis information are outlined in the government publication availableonline, entitled tnfo Source. Info Source may also be accessedon-line at anyService Canada Centre. The application is also subject to the Access to Information Act ("ATIA"). The ATIA provides every person with a rightof access to information under the control ofthe Department, subjectto a limited set of exemptions. Do you, on behalfof the organization, agree with this Privacy Notice Statement? (Mandatory) Yes, I agree Canada Revenue Agency Business Number (Mandatory) First Nine Digits: 108180365 Type of Account: RP ecific Account; 0002 Legal Name of your Organization (Mandatory) httns://srv212services. ec. ca/ihst/Ouestionnaire. asDX?sid=65ilbc02l-7349-40a6-8a5f-d84lffb8908d&lc=e... 1/25/2019 CahaHa Summer Jobs Application Page9 of 15 Village ofTahsis "iperafing(Common) Name(if different from legalname) (Mandatoiy) Jlage of Tahsis Oiganization Email Address (Mandatory) Receptlon@VillageorTahsis. com Telephone Number (Mandatory) Area Code:250 Exchange:934 Number: 6344 Extension: Employer Type: (Mandatory) Public Public Sector (Mandatory) Municipal government or agency Year the Organization was Established? (Mandatory) 1970 Number offull time employees working in Canadian locations ofyour organization (Mandatory) 12 Mailing Address of Organization (Mandatory) Address 1: 977 Maqulnna Drive South Address 2: PO Box 21 9 City: Tahsis Province: British Columbia Postal Code: VOP 1X0 Name of Employer Representative (Mandatory) Bodnar 1 ciephone number of Employer Representative (Mandatory) Area Code: 250 Exchange: 934 Number: 6344 Extension: Email Address of Employer Representative (Mandatory) [email protected] Preferred Language of Communication - Spoken (Mandatory) English Preferred Language of Communication - Written (Mandatory) English Willthe address of the locationof the proposedactivities be differentfrom themailing address? (Mandatory) Yes Ifthe proposed activities take place in multiple locations, willthey be held within the same constituency? (Mandatory) Yes Pleaseexplain why the locationof the proposed activities will bedifferent from the mailing address: (Mandatory) The proposed activities will take place in a separate building specifically usedfor the Village Information Centre and Museum. Address of the Location of the Proposed Activities (Mandatory) Address 1: 107 Rugged Mountain Road Address 2: City: Tahsis Province: British Columbia Postal Code: VOP 1X0 F ou provided all the addresses ofthe locations ofthe proposed activities? (Mandatory) Yes Describe your organization's activities (Mandatory) 66 Canada Summer Jobs Application Page 10 of 15 Local government programs, services and policies The activities of your organization focus on the provision of services in the community: (Mandatory) 1 Indigenous peoples to other groups with social or employment barriers including literacy and numeracy to children or youth to seniors related to environmental protection related to crime prevention related to public health or safety related to cultural development or historical preservation Number of Jobs Requested (Mandatory) 2 Job Title (Mandatory) Tourist Information Centre Representative - Lead Hourly Wage Rate to be paid to the participant (Mandatory) 15.00 Number of Weeks Requested (Mandatory) 16 Number of Hours per Week Requested (Mandatory) 40. 00 Job TiUe (Mandatory) Tourist Information Centre Representative Hourly Wage Rate to be paid to the participant (Mandatory) '.00 number of Weeks Requested (Mandatory) 10 Number of Hours per Week Requested (Mandatory) 40. 00 Number of Participants Requested (Mandatory) 1 Anticipated Start Date (Mandatory) 2019-05-06 Hourly Wage Requested (Mandatory) 6. 93 Tasks and Responsibilities (Mandatory) The Tourist Information Centre Representative will lead the daily operation of the Tourist Information Centre in the Village ofTahsis. This can include, but not limited to, increasing the presence and appeal of Tahsis for tourism; event planning for Canada Day and Tahsis Days celebrations; developing and delivering a social media marketing plan promoting local amenities and services; sharing and publicizing Tahsis and Nootka Sound history and culture, including the history and culture of the nflowachaht/Muchalaht First Nations; promote the natural environment; coordinating enquiries and assisting visitors (Tahsis does not currently have cell service and has limited internet access in the area); staying well informed on regional activities and events and coordinating tourism activities with surrounding communities of Gold River and Zeballos; become familiar with local trails and update trail maps; promote the upcoming Community Unity Trail for ATV riders; develop, coordinate and promote summer camp activities with Village Recreation Centre staff; coordinate and supervise the activities of the Tourist Info Centre Representative; and follow municipal policies and procedures as well as comply with occupational health and safety standards as set by the municipality and Worksafe BC. nguage required for job: (Mandatory) English httos://srv212. services. ec. ca/ihst/0uestionnaire. aspx?sid=»>7ilbc02)-7349-40a6-8a5f-d841ffb8908d&lc=e... 1/25/2019 Canada Summer Jobs Application Page 11 of 1< 6313 'OC Title: accommodation, travel, tourism and related services supervisors Pleasedescribe the nature of your supervision plan (Mandatory) On-site supervision Remotely Providedetails of the supervision plan, such as who will supervise and the nature and frequency of supen/islon (ktendatoiy) islocated at . he ^^^rese "W^D'rect"°fFinance\who munlc")al office- D^ °"~e -"eetings will °^2e^^ ^slOT:^te^^uccessful. ca"d'?teto the role ^d"°^ together to develop anaclon'PlanZh^'best LTW.thl"s'gnedtasksand, respons'b'"tles'and develop their learnin9 ob^ctives f°rYheterm-Followm7t hat',"f'hep'D^e'cto^, l;" ^ens^tT, qJlc y, °/.meeu"9s"n-chaT. t°1-2tlmesperweekan the Dlrectorof FThn^cuec&"TsfAlc alT?^ILb:^T.d.bLaJMm"".slst;n8_of Finance. Ma-S", Corporate Services and .he lT^&^TtalEalh.mlT_w'"suroortthecand'date'nachieving workplacecompetencies, andmeeting theirassigned tasks and responsibilities. ' -- ..» -,-...., Whatskills will the participantdevelop during this placement? Client service ^work . munication Digital skills Leadership Pleasedescribe howthe clientservice skills willbe developed (Mandatory) interac'-'' -to- J^TH°Jre»ll.nK^m,a"°n^"tre_Repre!e"tatlve;Leacl wi". on a daily basis as the Tourist Information Centre (which p°'"tofc°ntactforvisit°ret°°urremotec0^^^^^^^ workl^^^hlT T.mulTL^T^the. flret. closely and often to emphasize and model friendly^rofesslonal coTm°un^n°bZnu-Te ZnTvr.nh7phl7aenndtZgu^^;'|' Pleasedescribe howthe teamwork skills will bedeveloped (Mandatory) ,rhl?Ture.unf°:'''.at'-on-CTreRTresentatlve-Lead wi"clevelop their teamwork skills wlth *e. r mentorlngteam as well as with the iu"'<"^°""s"nf°rma"°". certreRePresentative- The "'enforing'teaHi'wiHbeln'as^Po^e^ a^^^^i^;^ <'u'red' plan'""g and mak'na decls'ons t° the c°mptete aES18ned tasks and resP°"-bil.tles. Tea, nwo7k~»;n tZ°pTs ^. be''e'sse!)nt, al to Pleasedescribe how the communication skills willbe developed (Mandatory) n.e. TOU:n.s,t.'"f°rm, at'°"ce"t. reRePre. sen.ta'"'e- Le°dwill be encouraged toput forward their thoughts abouthow the tasks and responsibilities willbe completed. Thissharing of ideas will be encouraged byall members ofthe mentoring't'eam.' Pleasedescribe how the digital skills will be developed (Mandatory) ,rh!i°ur'st l"formation centre RePr^entative - Leadwill beprovided witha desktop computer andprinter fortheir use at the °ftourism !nf°rmatlon and communication. The lnJlTfcJ',ceT. tofadlt at.e-de''e'°ping. successful candldatel w;ll"dCT°elop°skills and experience in spreadsheets, word processing and email communication. Pleasedescribe how the leadership skills will be developed (Mandatory) ^^T.^""J.nf°Tt;m_ce"!reRepresentatl''e; l-6ad-wl"superviseand direct the ac"vities of '^ 1^' T°"-tinformation Centre ^r''"^^^^^:th^D'recto^F'"ance'^yw'"developaw°rkschedu'eo/ho"sfor-*hecen'-"^^^. "C 'L" ^d^MS'''"iti!s.shareldeas_onh°wto. acc°mp"shthe overa11 *asks ofthe cen're. ^ensur^hetesks^co^. ed'^;;^ and as expected, and trouble-shoot problems as they arise. Describeyour health and safety practices inthe work environment (Mandatory) . // ^>T-> 68 Canada Summer Jobs Application rage l^ot 13 Listing work environment hazards Demonstrating work environment safety 'roviding a safe, inclusive, and healthy work environment free of harassment and discrimination (e. g. hiring practices, policies, juidelines) Pleasedescribe howyou will be listing workplace hazardsin yourorganization (Mandatory) An initial training session on workplace safety will be provided outlining and discussing workplace hazards, Village safety policies and procedures,and Worksafe BC regulations andprocedures. TheVillage's safety officer will conduct an Inspectionand review with the Representatives at the beginning of their employment and periodically through their term. Please describe how you will be demonstrating workplace safety (Mandatory) An initial training session on workplace safety will be provided outlining and discussing workplace hazards, Village safety policies and procedures, and Worksafe BC regulations and procedures. The Village's safety officer will conduct an inspection and review with the Representatives at the beginning of their employment and periodically through their term. Specifyhow your organization will be providing a safe,inclusive, andhealthy work environment free of harassment and discrimination (e. g. hiring practices, policies, guidelines) (Mandatofy) The Village has a Respectful Workplace and Prevention of Harassment, Bullying and Discrimination policy (#3006) to ensure that all employees and elected officials are protected from all bullying, harassment and discrimination, while performing work for the Village andforattending work-related functions, including protection from such behavior by msmbers ofthe public andelected officials. The supervisor will provide a copy of the policy to the Representatives. Preferred Level of Education of the participant (Mandatory) Post-Secondary Will this job provide a career-related work experience? (Mandatory) Yes Field of Studies (Mandatory) The curriculum for a Tourism & Hospitality Management diploma includes studies in sustainable tourism, marketing, organizational riting, tourism management and leadership and management which directly relates to this job. Does this Jobsupport a national priority? (Mandatory) Yes Indicate which national priority (Mandatory) Opportunities for youth in rural areas and remote communities Please describe how your job will support opportunities for youth in rural areas and remote communities (Mandatory) Tahsls Is a remote rural community on the west coast of Vancouver Island with a population of 248 (based on 2016 census). Does this job support your Member of Parliament's local priorities? (Mandatory) Yes Local Priority (Mandatory) This job supports the local priority for the promotion of tourism in Tahsis and the Nootka Sound region. The Tourist Information Centre connects Tahsis to visitors from across the world and neighboring remote communities of Gold River, Zeballos, Esperanza and Nuchatilitz. Does your organization intend to retainthe youth as an employee followingthe end ofthe Canada Summer Jobsagreement? (Mandatory) No Number of Participants Requested (Mandatory) 1 Anticipated Start Date (Mandatory) 2018 - 06 - 24 Hourly Wage Requested (Mandatory) .'. 93 . asks and Responsibilities (Mandatory) httDS://srv212. services. gc.ca/ihsVOuestionnaire. aspx?sid:69albc021-7349-40a6-8a5f-d841ffb8908d&lc=e... 1/25/2019 CanadaSummer Jobs Application Page 13 of 15 TheTourist Information Centre Representative will work directly with theTourist Information Centre Representative - Leadon the daily noerationof the Tourist Information Centre in the Village of Tahsis. This can include, but not limited to, increasing the presence and pealof Tahsis for tourism; event planning for Canada Day and Tabs is Days celebrations; developing and delivering a socialmedia marketing plan promoting localamenities andservices; sharing andpublicizing Tahslsand Nootka Sound history andculture, including the historyand culture ofthe Mowachaht/Muchalaht First Nations; promote the natural environment; coordinating enquiries and assistingvisitors (Tahsisdoes not currently havecell service andhas limited internetaccess in the area); staying well informedon regional activities and events and coordinating tourism activities with surrounding communities ofGold River and Zeballos; become familiar with local trails and update trail maps; promote the upcoming Community Unity Trail for ATV riders; develop, coordinate and promotesummer camp activities with Village Recreation Centre staff; and follow municipal policies and procedures as well as comply with occupational health and safety standards as set by the municipality and Worksafe BC. Language required forjob: (Mandatory) English National Occupation Code: 1226 NOC Title: Conference and event planners Please describe the nature of yoursupervision plan (Mandatory) On-site supervision Provide details ofthe supervision plan, such aswho will supervise and the nature andfrequency ofsupervision (Mandatory) Thisjob will be supervised by the Tourist Information Centre .Lead by assigning specific tasks and responsibilities. Theywill work togethBron a dailybasis to achievethe overall goals ofthe Centre.The Directorof Finance will beworking closely with the Leadon developing their supervision skills and assisting with any issues that may arise. Please describe the nature of your mentoring plan: (Mandatory) r ^-on-one mentoring 1 mentoring Providedetails of the mentoring plan, such as who will providementoring. howthe youthwill be matched with a mentor, andhow the mentorwill help the youth develop relevant skills. (Mandatory) Thejob wiUbe mentoredby theTourist Information Centre Representative - Leadand the mentoring team (Director ofFinance, Manager, CorporateServices and Finance & ITAssistant) to achieve their predetermined learningobjectives and developing specific workplace competencies. Whatskills will the participant develop during this placement? Client service Teamwork Communication Digital skills Please describe howthe client service skills will be developed (Mandatory) The Tourist Information Centre Representative will interact with visitors on a daily basis as tha Tourist Information Centre (which also houses the Village museum) is often the first point ofcontact for visitors to our remote coastal community. The mentoring team will work closely and often to emphasize and model friendly, professional communication both in-person, over the phone and through email. Please describe howthe teamwork skills will be developed (Mandatory) The Tourist Information Centre Representative will develop teamwork skills with their mentoring team as well as with their Lead. Teamwork will be essential to being successful in this job. Pleasedescribe how the communication skills will be developed (Mandatory) Thesharing and discussing of ideas on howto successfully accomplishthe goals for the Information Centre will be encouraged by the Lead and the mentoring team. Plp-e describe how the digital skills will be developed (Mandatory) Di. skills will be developed with spreadsheets, word processing and email software. Describeyour health and safety practices in thework environment (Mandatory) 70 CanadaSummer Jobs Application Page 14-ot 15 Listing work environment hazards Demonstrating work environment safety ovidinga safe, inclusive, andhealthy work environment free ofharassment and discrimination (e. g. hirins practices, policies, guidelines) Please describe how you will be listing workplace hazards in your organization (Mandatory) An initial training session onworkplace safety will beprovided outlining anddiscussing workplace hazards, Village safety policies and procedures,andWorksafe BC regulations and procedures. The Village's safety officer will conduct an inspection and review with the Representativesat the beginningof their employment and periodicallythroughout their term. Please describe how you will be demonstrating workplace safety (Mandatory) An initialtraining session onworkplace safetywill beprovided outlining anddiscussing workplace hazards,Village safety policiesand procedures,andWorksafe BC regulations and procedures. The Village's safety officer will conduct an inspection and review with the Representatives atthe beginningof their employment and periodicallythroughout their term. Specifyhow your organization will be providing a safe,inclusive, and healthy woik environment free of harassment and discrimination (e. g.hiring practices, policies, guidelines) (Mandatory) TheVillage has a Respectful Workplace andPrevention ofHarassment, Bullying andDiscrimination policy (#3006) to ensure thatall employeesare protected from all bullying, harassment and discrimination while performing work for the ViNage^andtor attending work- relatedfunctions, includingprotection fromsuch behavior by members of the public and elected officials. The Director of Finance will provide a copy of the policy to the Representatives. Preferred Level of Education of the participant (Mandatory) Secondary Will this job provide a career-related work experience? (Mandatory) Ves Field of Studies (Mandatory) The curriculum for a Tourism & Hospitality Management diploma Includes studies in sustalnabte tourism, marketing, organizational riting, and tourism management which directly relates to this job. Does this job support a national priority? (Mandatory) Yes Indicate which national priority (Mandatory) Opportunities for youth in rural areas and remote communities Pleasedescribe how your job will support opportunities for youth in ruralareas and remote communities (Mandatory) Tahslsis a remote rural community onthe west coast of Vancouver Island with a populationof 248 (based on 2016census). Doesthis job support your Member of Parliament's local priorities? (Mandatory) Yes Local Priority (Mandatory) Thisjob supports the local priority forthe promotion oftourism in Tahsis andthe Nootka Sound region TheTourist Information Centre connects Tahsis to visitors from across the world and neighboring remote communities ofGold River, Zeballos, Esperanza and Nuchatilitz. Doesyour organization Intend to retain the youth as an employee following the end of the Canada Summer Jobs agreement? (Mandatory) No The calculationB for this application are based on the values you provided for each Job. A contribution of $7207. 2 has been requested for this application. Haveyou applied or will you applyfor other sources of funding for the job requested?(Mandatory) No Ooesyour organization owe any amounts to the Government of Canada? (taxes, penalties, overpayments, etc. ) (Mandatory) ^0 Doyou wantto be informed aboutfuture CanadaSummer Jobs Calls for Proposals process? ttns://srv212. services. ac.ca/ihst/0uestionnaire. aspx?sid7l.albc02l-7349-40a6-8a5f-d84lffb8908d&lc=e... 1/25/2019 CanadaSummer JobsApplication Page 15 of 15 Yes ~in Service Canada contact you regarding other Calls for Proposals from the Department? ^s Attestation On behalfof my organization I attest that: . I have read and understood the Canada Summer Jobs Articles of Agreement; I have all the necessary authorities, permissions and approvals to submit this application on behalfof myselfand my organization; . The Job would not be created without the finandaf assistance provided under a potential contribution agreement; . Any funding underthe CanadaSummer Jobs program will not be usedto undermine or restrict the exercise ofrights legally protected In Canada, I attest: Yes Name of the Organization's Representative (Mandatory) Mark Tatchell Position Title of the Organization's Representative (Mandatory) Chief Administrative Officer Date: 2019-1-25 I Refuse Submit to Service Canada -7.2 73 ^\^ ^c>^- 2019 AGM & CONVENTION AVICC RESOLUTIONS NOTICE REQUEST FOR SUBMISSIONS DEADLINE OR RE OL TION All resolutions must be received in the AVICCoffice by: FEBRUARY7, 2019 IMPORTANT SUBMISSION REQUIREMENTS To submit a resolution to the AVICC for consideration please send: 1. One copy submitted as a word document by email to avicc@ubcm. ca; AND 2. One copy of the resolution by regular mail to: AVICC, 525 Government Street, Victoria, BC V8V OA8 Guidelines for preparing a resolution follow, but the basic requirements are: . Resolutions are only accepted from AVICC member local governments, and must have been endorsed by the board or council. . Members are responsible for submitting accurate resolutions. . Separate background Information explaining the resolution must accompany each resolution submitted. This information will be sharedon the AVICCwebsite. . Sponsors should be prepared to introducetheir resolutions on the Convention floor. . The resolution should not contain more than two "whereas" clauses. . Each whereas clause must only have one sentence. . Local government staff should check the accuracy of legislative references, and be able to answer questions from AVICC/UBCM about each resolution. Contact AVICC/UBCM for assistance in drafting the resolution. LATE RESOLUTIONS a. A resolution submitted after the regular deadline is treated as a "Late Resolution". Late Resolutions need to be received by AVICC by noon on Wednesday, April 10th. b. Late resolutions are not included in the resolutions package sent out to members before the Convention. They are included in the Report on Late Resolutions that is distributed on-site. c. The Resolutions Committee only recommends late resolutions for debate if the topic was not known prior to the regular deadline date or if it is emergency in nature. Late Resolutions require a special motion to admit for debate. d. Late resolutions are considered after all resolutions printed in the Resolutions Book have beendebated. Thetime is set out in theprogram, andis normally on Sundaymorning. AVICC AGM & Convention - April 12-14, 2019 - Powell River 74 UBCM RESOLUTIONPROCEDURES UBCM urges members to submit resolutions to Area Associations for consideration. Resolutions endorsed at Area Association annual meetings are submitted automatically to UBCM for consideration and do not need to be re-submitted to UBCM by the sponsor. UBCM and its member local governments have observed that submitting resolutions first to Area Associations results in better quality resolutions overall. If absolutely necessary, however, local governments may submit council or board endorsed resolutions directly to UBCM prior to June 30. Should this be necessary, detailed instructions are available on the UBCM website. UBCM RESOLUTIONSPROCESS 1. Members submit resolutions to their Area Association for debate. 2. The Area Association submits resolutions endorsed at its Convention to UBCM. 3. The UBCM Resolutions Committee reviews the resolutions for submission to its Convention. 4. Resolutions endorsed at the UBCM Convention are submitted to the appropriate level of government for response. 5. UBCM will forward the response to the resolution sponsor for review. UBCM RESOLUTIONSGUIDELINES The Constru tion of Resoluti n: All resolutions contain a preamble and an enactment clause. The preamble describes the issue andthe enactment clause outlines the action being requested. A resolution should answer the following three questions: a) What is the problem? b) What is causing the problem? c) What is the best way to solve the problem? Preamble: The preamble beginswith "WHEREAS",and is a concise paragraph about the nature ofthe problem or the reason for the request. It answers questions (a) and (b) above, stating the problem and its cause, and should explain, clearly and briefly, the reasons for the resolution. The preamble should contain no more than two "WHEREAS" clauses. Supporting background documents can describe the problem more fully if necessary. Do not add extra clauses. Only one sentence per WHEREAS clause. Enactment Clau e: The enactment clause begins with the phrase "THEREFORE BE IT RESOLVED", and is a concise sentence that answers question (c) above, suggesting the best way to solve the problem. The enactment should propose a specific action by AVICC and/or UBCM. Keep the enactment clause as short as possible, and clearly describe the action being requested. The wording should leave no doubt about the proposed action. AVICC AGM & Convention - April 12-14, 2019 - Powell River 75 How to Draft a Resolution: 1. Address one specific subject in the text of the resolution. Since your community seeks to influence attitudes and inspire action, limit the scope of a resolution to one specific subject or issue. Delegates will not support a resolution if it is unclear or too complex for them to understand quickly. If there are multiple topics in a resolution, the resolution may be sent back to the sponsor to rework and resubmit, and may end up as a Late Resolution not admitted for debate. 2. Use simple, action-oriented language and avoid ambiguous terms. Explain the background briefly and state the desired action clearly. Delegates can then debate the resolution without having to try to interpret complicated text or vague concepts. 3. Check legislative references for accuracy. Research the legislation on the subject so the resolution is accurate. Where necessary, identify: ' the correct jurisdictional responsibility (responsible ministry or department, and whether provincial or federal government); and . the correct legislation, including the title of the act or regulation. 4. Provide factual background information. Even a carefully written resolution may not be able to convey the full scope of the problem or the action being requested. Provide factual background information to ensure that the resolution is understood fully. Submit background information in one of the following formats: i Supplementary Memo: A brief, one-page memo from the author, that outlines the background that led to the presentation and adoption of the resolution by the local government. ii Council/Board Report: A report on the subject matter, presented to the council or board along with the resolution. If it is not possible to send the entire report, then extract the essential background information and submit it with the resolution. Resolutions submitted without background information will not be considered until the sponsor has provided adequate background information. This could result in the resolution being returned and having to be resubmitted as a late resolution. 5. Construct a brief, descriptive title. A title identifies the intent of the resolution and helps eliminate the possibility of misinterpretation. It is usually drawn from the "enactment clause" of the resolution. For ease of printing in the Annual Report and Resolutions Book and for clarity, a title should be no more than three or four words. 6. For resolutions to be debated at UBCM, focus on issues that are province-wide. The issue identified in the resolution should be relevant to other local governments across the province. This will support productive debate and assist UBCM to represent your concern effectively to the provincial or federal government on behalf of all BC municipalities and regional districts. AVICC AGM & Convention - April 12-14, 2019 - Powell River 76 UBCM' Sample Resolution CURTAIL JUMPING OVER DOGS City of Green Forest [SHORT TITLE] [Sponsor] WHEREAS the quick brown fox jumped over the lazy dog; Semicolon precedes "WHEREAS" clause. AND WHEREAS the lazy dog does not enjoy games of leapfrog: Colon precedes "THEREFORE" clause. THEREFORE BE IT RESOLVED that the quick brown fox will refrain from jumping over the lazy dog. [A second enactment clause, if absolutely required:] AND BE IT FURTHER RESOLVED that in the future the quick brown fox will invite a different partner to participate in games of leapfrog. Your resolution should follow the structure of this sample resolution. Draft your resolution to be as readable as possible within these guidelines. xx70/00/01/01/Sample Resolution 77 <^s, Resolution: Cave Protection Act. Advocate: Village of Tahsis Presenter: Martin Davis, Mayor of Tahsis AVICC April 12-14, 2019 Powell River Whereas: Caves are uncommon and unique environments that can harbour rare and threatened species, unique mineralogy and sediments, First Nation heritage values; they are non- renewable, site-specific landscape features with natural, cultural, spiritual, aesthetic and scientific value; Whereas: Caves are sensitive ecosystems that can underlie developed landscapes and as such are vulnerable to pollution, destruction by quarrying, vandalism, mismanagement, species extinction and general degradation caused by human activities; Therefore, be it resolved that: The Provincial Government should pass a Cave Protection Act in order to conserve caves, in perpetuity. Explanatory note from draft British Columbia CAVE PROTECTIONACT BILL M 232-2016 This Bill acknowledges that caves are unique landforms that often contain irreplaceable resources of immense natural and cultural value, including spiritual, aesthetic, and scientific value. The protection of these vulnerable resources is paramount for their survival for future generations as a valuable part of British Columbia's natural and cultural heritage. The biological and ecological resources often include unique subterranean habitats populated by specialized organisms, and the associated native flora and fauna living within entrances. Other resources often include mineral and bedrock formations, and paleontological or fossil deposits. Fossil deposits, which include remains of plants, animals, and surface debris preserved in caves, provide a unique record of the past climate and biota. Since all of these resources are vulnerable to destruction, their protection is warranted. Attached: Page 2: Rationale for specific cave protection legislation in British Columbia Page 5: Bill M 232 - 2016: Cave Protection Act (British Columbia) 7S RATIONALE FOR SPECIFICCAVE PROTECTION LEGISLATIONIN BRITISH COLUMBIA Prepared by P. Griffiths (November 9, 2016) British Columbia (BC) is one ofthe most ecologically diverse regions ofCanada. An important contributor to this diversity is its well over 1 000 documented caves. The caves of BC have been recognized worldwide for their often pristine character, and their wealth of natural and cultural resource values. There are probably more caves documented in BC than in any other Canadianprovince or territory andmany more will likely be documented in the coming years. The greater majority ofBC's caves occur on Crown lands in karst landscapes; they arehosted in carbonatebedrock and underlying roughly 10% ofthe province. Caves can have significant biological, hydrological, mineralogical, scientific, cultural, recreational and economical values. A few caves have played an important role in the lives ofBC's earliest inhabitants - e. g., they have served occasionally as shelter, or as sacred burial or ceremonial places. Only in recent decadeshave British Columbians-at-large come to know more about the uniqueness of this province's caves and their associated resources and values. Caves are universally recognized as being among the most vulnerable of ecosystems. They can be subject to human-caused disturbances occurring directly above them or sometimes taking place at a considerable distance away from them. Numerous caves in BC have alreadybeen damagedthrough ill-planned land and resource development. In some cases, they havebeen intentionally, willfully or recklessly damaged from withinby vandals and careless visitors. Because they often lack the types ofnatural restorative processes that occur on the surface, cave environments can easilybe overwhelmed by human-caused disturbances. A first principle of cave protection, developed by the International Union for Conservation ofNature, with input from Canada,holds that caves are for all practical purposes non-renewable natural resources. Given this rich and vulnerable caveheritage, one might expect that BC would protect caves at all levels ofgovernment. The truth is that, except for caves in parks and ecological reserves, and in a few other specially designated land areas, BC has no real means to protect caves on Crown lands or private property. BC currently offers far less comprehensive protection than is available for caves in many other jurisdictions. For example, more than 22 states, Puerto Rico, the Cherokee Nation and the federal government in the US have enacted cave protection laws. The few legal provisions that exist in BC are usually applicable to particular types of caves, or to aspects of caves, or to specific activities conducted in and around caves under certain circumstances. Even in parks, there is not always a guarantee that caves receive the necessarylevel ofprotection that the legal framework for protected areas might offer. Under the CanadianConstitution, the BC government is responsible for most aspects of natural resource protection and management, whichby default includes caves. However, caves are rarely, if ever, addressed explicitly in any provincial legislation. Even now, BC still does not have a specific or unified law or regulation governing the protection of cave resources. Specific and overarching legislation for the protection of caves and the fall spectrum ofnatural and cultural resource values associatedwith caves is still lackingin BC. The deleterious consequences of this neglect are starting to show. The lack of specific legal protection for caves in BC is arguably a form of environmental 79 subsidy not available to a number ofBC's trading partners who have cave protection laws. BC's lack ofspecific caveprotection legislationruns counterto regulatory harmonization orparity withtrading partners. It also mns counter to this government's avowedgoal of achievingglobal environmental leadership - "barnone". The most effective cave protection strategy is prevention - "an ounce ofprevention is worth a pound ofcure". Cave restoration can be very expensive, complicated, timeconsuming, and often only partially successful. Prevention of damage also alleviates the burden ofcosts currently associated with the downloading of essential cave protection and monitoring activities onto private citizens and NGOs. Specific caveprotection legislation in BC could save staffresources and time by providing regulatory consistency,jurisdictional clarity andgreater certainty, forpublic agenciesand the private sector alike. Provisions for setting up a comprehensive ceirtral registry for caves would make it possible to appreciatethe full scope and distribution ofthese resources and help resource managers to setpriorities and apply appropriate approaches consistently around the province. A specific law would also help to bring about much needed accountability. The effort required to enforce a specificcave law would likely beno greater than for many existing enactments. Other jurisdictions, including the US, have not let the difficulty of enforcing such legislation deter them from enacting cave protection laws. Substantial costs associated with not enacting a specific cave protection law continue to accruein BC, including: . Degradation ofnatural and cultural cave resources with heritage value to all British Columbians . Diminishedreputation for environmental stewardship . Diminishedrecreation, tourism, and educational opportunities . Clean-up and remediation costs . PlanninginefGciencies resulting from administrative delays anduncertainty . Recurring costs ofrevisiting the issues and "reinventing the wheel" - in terms of evaluation and management when cave resource conflicts arise When cave protection strategies are formulated in response to a statutory (legal) obligation they aremore likely to maketheir way into the environmental management systems and certification audits used by many BC organizations. To date, the experimentation with professional reliance andvoluntary bestpractices hasgenerally failedto provide effective cave protection in BC. Professional reliance principles and voluntary cave management practices are routinely flouted, overlooked and/or ignored. Manyprofessionals do not inform themselves ofrecommended bestpractices for caves, andthe BC government has generally not done enoughto communicate or expound on them wherethey areavailable. It hasbeen claimed the public do not view caves as worthyof, or in need of, anyserious protection when caves do not receive the necessary protection through laws. Indeed, assorted cave management specialists contend that in many cases damage to cave resources is caused by land or resource developers, or visitors to caves, who are unaware of the potential sensitivity ofthis resource. The mere existence of specific legislation can therefore act asan educational tool andan important deterrent to damagingcaves - it sends a strong messagethat caves arerecognized as environmentally sensitive features and valued. Significantlyenhanced public andcorporate awareness, andunderstanding, were reported in the US, for instance, as a consequence ofpassing federal and state cave protection laws. so The purpose of a specific cave protection law would be to achieve a higherlevel of protection for BC's natural and cultural cave resources. A law modeled on those prevailing in otherjurisdictions such as the US would provide definitions, authority and responsibilities, and identify anyproscribed activities, including sale, offer for sale, importation or trade ofspeleothems - i.e., stalactites, stalagmites, and other secondary mineral dqiosits in caves. It would also include a provision for establishing an advisory board. Enactenent of a specific cave law in BC will, in additionto raisingthe level of awareness, lead to greater public benefits from these resources. Sustainableand appropriaterecreation, tourism and educational opportunities, for example, are bound to becomemore prevalent as more people discover the many natural and cultural values ofBC's caves. 81 BILL M 232 - 2016 CAVE PROTECTION ACT, 2016 Ei.p. (^R5. t HERMAJESTY, by andwith the advice andconsent ofthe LegislativeAssembly ofthe Province of British Columbia, enacts as follows: Definitions 1 In this Act: "cave" means a natural cavity in the earth that connects to the surface, often fanned by dissolution oflimestone; that is penetrable by humans, whether or not the entrance is naturally formed or made by humans, including anynatural pit, sinkhole or other surface opening which is an extension or component of a cave; "cave resource" means any material or substance occurring in caves, such as native animal life nativeplant life, evidence ofpast human use over fifty years old, andtangible and intangible attributes associated with cultural traditions over fifty years old, paleontological deposits, sediments, minerals, speleogens, and speleothems. "cave reserve" means a cave reserve designatedunder section 5; "commercial entry" means an activity undertaken to exhibit a cave for which compensation is received by any person for goods, services, or both, rendered to customers or participants in thatuse or activity. Commercial entry includes activities whosebase of operations is outsidethe boundaries ofthe premises, or provide transportation to or from the premises. Any person receiving compensation in conjunction with a use or activity who seeks to qualify as non- commercial shall have the burden of establishing to the satisfaction of the department that the fee or charge is strictly a sharing of actual expenses ofthe use or activity. A not-for-profit organization that charges only a nominal fee to cover administrative costs and conducts a use or activity at a frequency or magnitude that does not significantly contribute to the degradation of the cave and its resources is not conducting a commercial entry. "minister" means the Minister of Environment; "sinkhole" means a fiumel-shaped, closed dqiression sometimes caused by the collapse of a cave passage below the surface of the ground; "speleogen" means a relief feature on the walls, ceiling and floor ofany cave which arepart of the surroundingbedrock, includingbut not limited to anastomoses, scallops, meanderniches, petromorphs and rock pendants; 82 "speleothem" means secondary mineral deposits generally ofcalcite; including stalactites, stalagmites, columns, draperies, flowstone, rimstone, helictites, and other features formed by precipitation processes. Purpose 2 The purpose of this Act is to encourage and facilitate the protection and conservation of caves in the Province. Registry 3 (1) The minister shall maintain a registry of caves and cave reserves. (2) Notwithstanding the Freedom of Information and Protection of Privacy Act, the Ministry is not required to disclose the location of caves in the registry. (3) However the minister may disclose the information contained in the registry where such disclosure would farther the puqioses ofthe Act and would not create a substantial risk ofharm, theft, or destruction of such cave. (4) In assessing a request under subsection (3) the minister shall consider: (a) whether the requester is a research or educational institution, and (b) whether the applicant can provide satisfactory assurance that adequate measure will be undertaken to protect the confidentiality of the information and the security of the cave from destruction. Cave Protection Advisory Board 4 (1) The Lieutenant Governor in Council, on the recommendation ofthe minister, may establish a cave protection advisory board to advise the minister respecting fiirthering the purpose and provisions of this Act. (2) At least one half of the members of the cave protection advisory board shall be drawn from the public. (3) The Cave Protection Advisory Board, at least once every two years or more often if it chooses, shall make recommendations to the minister and the legislature: (a) stipulating which areas should be designated as cave reserves; and (b) regarding actions that should be taken to fulfill the purpose and provisions of this Act. (4) A member of the Cave Protection Advisory Board shall be paid reasonable travelling and out of pocket expenses necessarily incurred in the discharge of duties. 83 Designation 5 The Lieutenant Governor in Council may designate land, surface and below, whether or not it is covered by water, as a cave reserve. Commercial entry 6 (1) Any person allowing or establishing commercial entry to a cave shall obtain from the ministry a permit to open the cave for public entry. (2) The ministry shall charge a reasonablepermit processing fee and adoptregulations. (3) Any person that receives compensation in conjunction with a use or activity and seeks to be excluded from the permit requirement under subsection (1) shall have the burden ofestablishing to the satisfaction ofthe department that its use or activity does not constitute a commercial entry under this chapter. (4) Commercial entry to caves shall be limited to operations in place at the time ofthe passage of this Act; provided the operations are in compliance with all applicable provincial and federal statutes and regulations. No new operations maybe established until the adoption ofregulations by the dqiartment to implement this section. (5) Any person allowing commercial entry at the time of the passage of this Act shall file a declaration of the person's use with the ministry within sixty days of the enactment of this Act. Existing operations, as recognized by the ministry through the declaration, within one year of the adoption ofregulations by the department, shall conform to the regulations and all applicable provincial and federal statutes, and regulations. Prohibited activities 7 (1) No person shall: (a) dump, dispose, store or otherwise place any logging slash, land clearing refuse, soil, garbage, dead animals, sewage, or toxic substances harmful to cave life in a cave or cave reserve; (b) discard litter or refuse in a cave or cave reserve; (c) ignite in a cave any material that produces any product of combustion that is harmful to any naturally occurring organism in that cave; (d) remove, deface or tamper with a notice installed by the minister; (e) sell or offer for sale a speleothem; (f) import or export speleothems for a gainful puqiose; 84 (g) engage in rock quarrying in a cave; (h) cause or risk an alteration in the course of or the amount of flow of water so as to affect that course or amount of flow of water in a cave reserve; (i) causeor risk an alteration in the direction or velocity ofwind so asto affectthe stabilityof trees in a timbered cave reserve. (2) No person shall without a permit: (a) break, break off, crack, bum, or otherwise mark, remove, destroy, disturb, deface, mar, or harm the surface of a cave or any natural material in a cave, whether attached or broken, including speleothems, speleogens, palaeontological materials and sedimentary dqiosits; (b) break, force, tamper with or otherwise disturb a lock, gate, door, or other obstruction designed to control or prevent access to any cave or cave reserve; (c) remove, kill, harm, or otherwisedisturb anynaturally occurring organisms foundwithin any cave, except for reasons of safety; (d) excavate, remove, destroy, injure, deface, or in any manner disturb any burial grounds, historic or prehistoric resources, archaeological or palaeontological site, including relics, inscriptions, fossils, bones, remains ofhistorical human activity in a cave or cavereserve; (e) construct a structure, build a road, path or track in a cave reserve; (f) engage in cutting or logging trees, mining, prospecting or claim staking in a cave reserve; (g) obstruct or change natural water percolation in a cave reserve due to compaction or vegetation management; (h) conduct a pesticide application in a cave reserve; (i) fish, hunt, trap, net or snare any animal in a cave reserve; (j) remove, destroy or impair anyplant, animal, fossil or object ofhistorical or scientific interest in a cave reserve; (k) introduce to a cave reserve anyplant or animal species. (3) This section shall not apply to a recognized cave rescue unit operating in response to an emergency. Permits 85 8 (1) The minister or a person authorized in writing by the minister for the purpose, may issue a permit for activities within a cave or cave reserve; and may (a) limit the application of the terms of a permit to a time period or location; (b) require a permit holder to provide the minister with reports the minister considers necessary and proper; or (c) impose other terms and conditions the minister considers necessary and proper. (2) The minister may cancel or suspend a permit issued under this section. Notice 9 The minister may erect and maintain a notice referring to this Act on or near a cave or cave reserve, and no action for loss, damageor trespass shall be brought for anythingdone or omitted in good faith under this section. Offences 10 (1) Every person who contravenes section 7 or the regulations is guilty of an offence and liable on summary conviction: (a) for a first offence, to a fine ofnot more than $1,000 or to imprisonment for not more than 60 days or to both; (b) for a second offence, to a fine of not more than $5, 000 or to imprisonment for not more than 120 days or to both; and (c) for a third or subsequent offence, in the case of a natural person, to a fine of not more than $5, 000 or to imprisonment for a term of not more than 6 months or to both; and (d) In the case of a coqioration, to a fine of not more than $50,000. (2) Where a person is convicted under this Act or the regulations for an offence, in addition to a punishment pursuant to subsection (1), the court may, having regard to the nature of the offence andthe circumstances surrounding its commission make an order having any or all ofthe following effects: (a) prohibitingthe offender from doing any act or engagingin any activity that may result in the continuation or repetition of the offence; (b) directing the offender to take such action as the court considers appropriate to remedy or avoid any harm to a cave reserve that results or may result from the act or omission that constituted the offence; 86 (c) directing the offender to publish, in themanner prescribed, the facts relating to the conviction; (d) directingthe offender to notify, atthe offender's own cost and in the manner prescribed, any person aggrieved or affected by the offender's conduct ofthe facts relating to the conviction; (e) directing the offender to post a bond or pay money into court in an amount that will ensure compliance with any order made pursuant to this section; (f) directingthe offender to submit to theminister, on application madeby the minister within three years after the date of conviction, infoimation with respect to the activities ofthe offender that the court considers appropriate andjust in the circumstances; (g) directing the offender to compensate the minister, in whole or in part, for the cost ofany remedial or preventative action taken by or caused to be taken on behalfof the minister as a result ofthe act or omission that constituted the offence; (h) requiring the offenderto comply with suchother reasonable conditions asthe court considers appropriate andjust in the circumstances for securingthe offender's good conduct andfor preventing the offender from repeating the offenceor committing other offences. Regulations 11 The Lieutenant Governor in Council may make regulations (a) for the control or prohibition of any use, development or occupation ofthe land or natural resources in a cave reserve; (b) for the control or prohibition ofthe dumping, deposit or emission within a cavereserve of any substance; (c) for access to a cavereserve; andgenerally for anyother matter or thingnecessary or incidental to the protection of any cave or cave reserve. Administration 12 Land designated as a cave reserve under this Act shall beunder thejurisdiction ofand administeredby the minister. Other acts 13 This Act and the regulations apply to every cave reserve, notwithstanding any other Act or regulations. 87 Explanatory Note This Bill acknowledgesthat caves are unique landforms that often contain irreplaceable resources of immense natural and cultural value, including spiritual, aesthetic, and scientific value. The protection of these vulnerable resources is paramount for their survival for future generations as a valuable part of British Columbia's natural and cultural heritage. The biological and ecological resources often include unique subterranean habitats populated by specialized organisms, and the associated native flora and fauna living within entrances. Other resources often include mineral and bedrock formations, and paleontological or fossil deposits. Fossil deposits, which include remains of plants, animals, and surface debris preserved in caves, provide a unique record of the past climate and biota. Since all of these resources are vulnerable to destruction, their protection is warranted. Copyright (c) Queen's Printer, Victoria, British Columbia, Canada 8S BILL M 232 - 2016 CAVE PROTECTION ACT, 2016 E'KpUr^tcry Hete HER MAJESTY, by and with the advice and consent ofthe Legislative Assembly ofthe Province of British Columbia, enacts as follows: Definitions 1 In this Act: "cave" means a natural cavity in the earth that connects to the surface, often formed by dissolution oflimestone; thatis penetrableby humans, whetheror not the entranceis naturally fannedor madeby humans, includingany natural pit, sinkhole or othersurface openingwhich is an extension or component of a cave; "cave resource" means anymaterial or substance occurring in caves, such as native animal life, nativeplant life, evidenceof past human use over fifty years old, andtangible and intangible attributes associated with cultural traditions over fifty years old, paleontological deposits, sediments, minerals, speleogens, and speleothems. "cave reserve" means a cave reserve designated under section 5; "commercial entry" means an activity undertaken to exhibit a cave for which compensation is received by any person for goods, services, or both, rendered to customers or participants in that use or activity. Commercial entry includes activities whose base ofoperations is outside the boundaries of the premises, or provide transportation to or from the premises. Any person receiving compensation in conjunction with a use or activity who seeks to qualify as non- commercial shall have the burden of establishing to the satisfaction ofthe department that the fee or charge is strictly a sharing of actual expenses of the use or activity. A not-for-profit organizationthat charges only a nominal fee to cover administrative costs and conducts a use or activity at a frequency or magnitude that does not significantly contribute to the degradation of the cave and its resources is not conducting a commercial entry. "minister" means the Minister of Environment; "sinkhole" means a fiumel-shaped, closed depression sometimes caused by the collapse of a cave passage below the surface of the ground; "speleogen" means a relief feature on the walls, ceiling and floor of any cave which are part of the surrounding bedrock, including but not limited to anastomoses, scallops, meander niches, petromorphs and rock pendants; 89 'speleothem" means secondarymineral deposits generally ofcalcite; includingstalactites, stalagmites, columns, draperies, flowstone, rimstone, helictites, andother features formed by precipitation processes. Purpose 2 The puqrose ofthis Act is to encourage and facilitate the protection and conservation ofcaves in the Province. Registry 3 (1) The minister shall maintain a registry of caves and cave reserves. (2) Notwithstanding the Freedom ofInformation and Protection of Privacy Act, the Ministry is not required to disclose the location of caves in the registry. (3) However theminister may disclose the information contained inthe registry where such disclosure would further the purposes of the Act and would not create a substantial risk of harm. theft, or destruction of such cave. (4) In assessing a request under subsection (3) the minister shall consider: (a) whether the requester is a research or educational institution, and (b) whether the applicant can provide satisfactory assurance that adequate measure will be undertaken to protect the confidentiality ofthe information andthe securityof the cave from destruction. Cave Protection Advisory Board *-. ^T?1CLieutenant Governor in Council, onthe recommendation ofthe minister, may establish a caveprotection advisory board to advisethe minister respecting furthering the purpose and provisions of this Act. (2) At least one halfof the members ofthe cave protection advisory board shall be drawn from the public. (3) The Cave Protection Advisory Board, at least once every two years or more often if it chooses, shall make recommendations to the minister and the legislature: (a) stipulating whichareas should be designatedas cavereserves; and (b) regarding actions that should be taken to fulfill the purpose and provisions ofthis Act. (4) A member ofthe Cave Protection Advisory Board shall bepaid reasonable travelling andout ofpocket expensesnecessarily incurred in the dischargeof duties. 90 Designation 5 The Lieutenant Governor in Council may designate land, surface andbelow, whether or not it is covered by water, as a cave reserve. Commercial entry 6 (1) Anyperson allowing or establishing commercial entry to a cave shall obtain from the ministry a permit to open the cave for public entry. (2) Theministry shall chargea reasonablepermit processing feeand adopt regulations. (3) Anyperson that receives compensation in conjunction witha useor activity andseeks to be excluded from the permit requirement under subsection (1) shall have the burden of establishing to the satisfaction ofthe department that its use or activity does not constitute a commercial entry under this chapter. (4) Commercial entry to caves shall be limited to operations in place at the time ofthe passage of this Act; provided the operations are in compliance with all applicable provincial and federal statutes andregulations. Nonew operations maybe establisheduntil the adoption ofregulations by the department to implement this section. (5) Any person allowing commercial entry at the time ofthe passage of this Act shall file a declaration ofthe person's use with the ministry within sixty days ofthe enactment ofthis Act. Existingoperations, asrecognized by the ministry throughthe declaration, withinone year of the adoption ofregulations by the department, shall conform to the regulations and all applicable provincial and federal statutes, and regulations. Prohibited activities 7 (1) No person shall: (a) dump, dispose, store or otherwise place any logging slash, land clearing refuse, soil, garbage, dead animals, sewage, or toxic substances harmfal to cave life in a cave or cave reserve; (b) discard litter or refiise in a cave or cave reserve; (c) ignite in a cave any material that produces any product ofcombustion that is harmful to any naturally occurring organism in that cave; (d) remove, defaceor tamper with a notice installed by the minister; (e) sell or offer for sale a speleothem; (f) import or export speleothems for a gainfal purpose; 91 (g) engage in rock quarrying in a cave; (h) cause or risk an alteration in the course ofor the amount offlow ofwater so as to affectthat course or amount of flow of water in a cave reserve; (i) causeor risk an alteration in thedirection or velocity ofwind so asto affectthe stability of trees in a timbered cave reserve. (2) No person shall without a permit: (a) break, break off, crack, bum, or otherwise mark, remove, destroy, disturb, deface, mar, or harm the surface ofa cave or any natural material in a cave, whether attached or broken, including speleothems, speleogens, palaeontological materials and sedimentary deposits; (b) break, force, tamper with or otherwise disturb a lock, gate, door, or other obstruction designed to control or prevent access to any cave or cave reserve; (c) remove, kill, harm, or otherwisedisturb anynaturally occurring organisms foundwithin any cave, excqrt for reasons of safety; (d) excavate, remove, destroy, injure, deface, or in any manner disturb anyburial grounds, historic or prehistoric resources, archaeological or palaeontological site, including relics, inscriptions, fossils, bones, remains ofhistorical human activity in a cave or cave reserve; (e) construct a structure, build a road, path or track in a cave reserve; (f) engage in cutting or logging trees, mining, prospecting or claim staking in a cave reserve; (g) obstruct or change natural water percolation in a cave reserve due to compaction or vegetation management; (h) conduct a pesticide application in a cave reserve; (i) fish, hunt, trap, net or snare any animal in a cave reserve; (j) remove, destroy or impair any plant, animal, fossil or object ofhistorical or scientific interest in a cave reserve; (k) introduce to a cave reserve anyplant or animal species. (3) This section shall not applyto a recognized caverescue unit operatingin response to an emergency. Permits 92 8 (1) The minister or a person authorized m writing by the minister for the purpose, may issue a permit for activities within a cave or cave reserve; and may (a) limit the application ofthe terms of a permit to a time period or location; (b) require a permit holder to provide the minister with reports the minister considers necessary and proper; or (c) impose other terms and conditions the minister considers necessary and proper. (2) The minister may cancel or suspend a permit issued under this section. Notice 9 The minister may erect and maintain a notice referring to this Act on or near a cave or cave reserve, and no action for loss, damage or trespass shall be brought for anything done or omitted in good faith under this section. Offences 10 (1) Everyperson who conb-avenes section 7 or the regulations is guilty of an offence and liable on summary conviction: (a) for a first offence, to a fine of not more than $ 1, 000 or to imprisonment for not more than 60 days or to both; (b) for a second offence, to a fine ofnot more than $5,000 or to imprisonment for not more than 120 days or to both; and (c) for a third or subsequent offence, in the caseof a natural person, to a fine ofnot more than $5,000 or to imprisonment for a term ofnot more than 6 months or to both; and (d) In the case of a corporation, to a fine of not more than $50, 000. (2) Where a person is convicted under this Act or the regulations for an offence, in addition to a punishment pursuant to subsection (1), the court may, having regard to the nature of the offence and the circumstances surrounding its commission make an orderhaving anyor all ofthe following effects: (a) prohibiting the offender from doing any act or engaging in any activity that may result in the continuation or repetition of the offence; (b) directing the offender to take such action as the court considers appropriate to remedy or avoid any harm to a cave reserve that results or may result from the act or omission that constituted the offence; 93 (c) directing the offender to publish, in the manner prescribed, the facts relating to the conviction; (d) directing the offender to notify, at the offender's own cost and in the manner prescribed, any person aggrieved or affected by the offender's conduct of the facts relating to the conviction; (e) directingthe offender to post a bond or paymoney into court in an amount that will ensure compliance with any order made pursuant to this section; (f) directing the offender to submit to the minister, on application made by the minister within three years after the date of conviction, information with respect to the activities of the offender that the court considers appropriate andjust in the circumstances; (g) directing the offender to compensate the minister, in whole or in part, for the cost of any remedial or preventative action taken by or caused to be taken on behalf of the minister as a result of the act or omission that constituted the offence; (h) requiring the offender to comply with such other reasonable conditions as the court considers appropriate andjust in the circumstances for securing the offender's good conduct and for preventing the offender from rqi eating the offence or committing other offences. Regulations 11 The LieutenantGovernor in Council maymake regulations (a) for the control or prohibition of any use, development or occupation of the land or natural resources in a cave reserve; (b) for the control or prohibition ofthe dumping, deposit or emissionwithin a cave reserve of any substance; (c) for access to a cave reserve; and generally for any other matter or thing necessary or incidental to the protection of any cave or cave reserve. Administration 12 Land designated as a cave reserve under this Act shall be under the jurisdiction of and administered by the minister. Other acts 13 This Act and the regulations apply to every cave reserve, notwithstanding any other Act or regulations. Explanatory Note 94 This Bill acknowledges that caves are unique landfonns that often contain irreplaceable resources of immense natural and cultural value, including spiritual, aesthetic, and scientific value. The protection of these vulnerable resources is paramount for their survival for future generations as a valuable part of British Columbia's natural and cultural heritage. The biological and ecological resources often include unique subterranean habitats populated by specialized organisms, and the associated native flora and fauna living within entrances. Other resources often includemineral andbedrock formations, andpaleontological or fossil deposits. Fossil dqwsits, which include remains of plants, animals, and surface debris preserved in caves, provide a unique record of the past climate and biota. Since all of these resources are vulnerable to destruction, their protection is warranted. Copyright (c) Queen's Printer, Victoria, British Columbia, Canada 95 (^5 Janet St. Denis Subject: FW: FW:discussion items ORVact changestime sensitive From: Mike Coulter Hello from Mike Coulter- CR ATV CLUB LrereLved.thi.s.'nfor.ma.ti°". regardine, Putti"eforward a resolution forchanges to the ORVAct and a phonecall Km Smith ofATVBCthis morning. This isvery time sensitive asthe proposed Resolution'mustbe' bron"gh!forwa^by a_memt>er,and for the AVICC meeting inPR Feb 7. Thechanges a7noted in thewnple "ORVManagement FrameworkResolution 2019"doc are simple andminor. Butit iscriticaTfor ORV'Tou'rism t we streamline the Operating Permit issuingprocess for multi community ORVroutes. Suchasour'North IslandInter-Community Route. Thecurrent process requires a Touristto acquire 6 o'rmo'reO'peratinfi'P'emte beforebeing able ride the ORVRoute. Thisis very prohibitingto potential OVRtourists. ~Thishas~been' that has lxp'lessedbv_everyj°up discussed comi"e to the lsla"d to ride the route. The latest beinga'i 1 Vanderhoof. TheIsland as well as the rest of the Prov will benefit from these changes bein forward and raised at the UBCM. From: Kim Smith - ATVBC Hi Mike, '"st sending over some docsfor discussion, will call you in a couple minutes © 96 UBCM Booth It is very good timing for us to have booth at UBCM convention to lobby for changes needed to ORV Act to improve incidental access to public roads - for the recommendations we are trying to get Vera to incorporate in the ORV Act's 5 year review which she is scheduled to be doing this Fall - she has advised that we need to lobby through UBCM to get their endorsement for changes which gives Vera the mandate to recommend the changes... us on our own as an individual user group doesn't carry enough weight, so if we can get community support and UBCM support (also working on support from Vancouver Island Tourism) to have a resolution endorsed at the convention, it will have strong credibility when it is presented to govt for legislation change. The UBCM convention is held in the Fall each year, this year it is Sep 25-26, 2019. It is the annual meeting of the municipalities and regional districts to present their issues to provincial govt policy makers to request changes to policy and legislation. Each year communities can submit resolutions to be reviewed for possible endorsement by UBCM, and if endorsed, are pushed up as recommendations to provincial policy makers (such as Vera). I have attached the Annual Report & Resolutions from 2018 so you can see the types of resolutions that are brought forward. There is a section on the bottom of page 41 regarding the Off Road Vehicle Management Framework (screen shot copied below) as they have members appointed to a UBCM ORV Working Group. The upside is not only are we lobbying for changes, we are getting ORV tourism info out to the municipalities (mayors/council/staff/regional district) delegates that are in attendance, so that we can share success stories such as Elkford and the economic impact it has had for the community, and the North Island Loop that connects multiple communities, which is viewed highly to be able to provide economic gain to a network of communities, so that other rural communities can see that it can actually be done as so much mis-information out there, that some don t believe that communities can allow riders to ride into town for fuel/food/lodging. The convention is held each year, however the tradeshow component is only every 2 years, so opportunity for a booth this year and then won t be another opportunity until 2021. 2 97 OH Raod Vehicle Monogemen' Frcmework Ufit.'M <. &;^i>-; !, ti; mwii'^' sfii" ;ITtp*Fmf;lilETti^--tOf PJWRti-Bi (?^ ^< I!'(P profint;^, l']i«.'ua (pfy < dfK: p r 1-1^ nh'c-ijr fif,'» Fp nsrgw^t. ' n. r p;t^r.ittil OKV i.iie rti ^i. iviEd^rehfFiicElly wntili1 "1 Wi'-w UF.CM & *:*B»^< f'fp^) 3 98 Jan 25, 2018 Operation Permit process concerns update Kim Smith, Asyou are aware. The CRATV Club has been workingto enable and promote Inter-CommunityORV Tourism on North Vancouver Island. The potential economic benefits from Inter-CommunityORV Tourism that can be available to Communities are significant. These benefits are quite well documented for a number of ORV friendly North American communities. We have a vast crownland forested land. area throughout Northern Vancouver Island. This vast crownland area is crisscrossed by thousandsof kilometers of ForestService Roads. It is possible and legal to ride an ORV from Campbell River to Port Hardy on those FSRs. The problem is that to make that ride. ORV Riders need to refuel every 100 to 150km. The trip would likely take riders at minimum 3-4 days each way. Riders would at minimum require fuel, accommodation, and food services over the 6-8 days along the way. In all likelihood they would require and want many other services as well. Providing those services to ORV Riders can provide significant economic benefits to North Island Communities. Riders must have ride-in access to services in communities along the route in order to make this trip.. At present - We have been granted ride-in privileges in the following Communities: Cam bell River - Access to food and fuel Gold River-Access to food, fuel, and accommodation Tahsis - Access to food, fuel, and accommodation Savward - Access to food, fuel and accommodation Woss^Access to food, fuel and accommodation Port Alice- Access to food, fuel and accommodation Port Hard - Access to food, fuel and accommodation Port McNeill- Access to food, fuel Holber -Access to food, fuel and accommodation We have Community support to allow Ride-inaccess on designated roadwaysin Zeballos. Weexpect to be issued Operation Permits for Zeballos very soon. In order for ORVs to legally operate on a specified roadway. Under the requirements of Sec 24 of the MV Act and the current BC ORV Act. A rider must obtain an Operation Permit. Operation Permits can only be issued at the discretion of Local RCMP Detachment members. Without the ability to ride from community to community and access services. Itisvery unlikely that a significant amount of ORV Tourism can ever be developed anywhere. The Operation Permit requirement can workwell enough when you are only dealingwith a single stand alone community. However, as we are discovering. When you begin to involve multiple communities, and Police jurisdictions in an ORV route. There are a number of glaring concerns that become evident. These concerns seriously impede the future success and growth of Inter Community ORV Tourism. The ORV Community on Vancouver Island would very much like to see these concerns addressed as soon as possible. 99 1. In addition to the task ofgetting all the communities on board and then convincing local RCMP Detachmentsto allowaccess by issuingORV Operation Permits. There are significantadditional problems created by the need to acquire an Operation Permit to ride into a community which discourage many potential ORVtourists: (; have hadnumerous inquiries from groups whowish to ridethe North Island Route. They lose interestwhen they realizethat they have to driveto Port Hardyfirst. To hopefully be issued6-8 Operation Permits along theway.} 2. The issuingof the Operation Permit is at the discretion of the Local DetachmentMember. This means that whether you can get a permit in a particular community depends on the personal bias of that particular Officer. Not necessarily the wishes of the local elected community leaders. 3. Should it be the job ofa Local RCMPofficer to decide whatthe lawfor a community will be? My thinking isthat RCMP are supposed to enforce the laws. Localelected community leaders and other political leaders are supposed to decidewhat the lawsshould be. Localgovernment should be able to designate routes and decide whether or not access should be permitted in their communities. It should not be the responsibilityof or depend on the personal bias of an individual Local RCMP member. 4. Is it fairto put the Local RCMP officer in the Position of havingto determine if permits will be issued. I have found that most local officers in small communities elect to deferthe decisionto their Commanders. Those Commanders often live and work in some other larger community. They have no personal economic or social stake in the affairs of the smaller community. As such their decision will very likely be basedon their personal biastowards ORVs. Not the wishesof the local community. Orthey may decide it isjust easierto say no ratherthen deal with the logistics of issuing Operation Permits 5. There are manysmall communities whichdo not havea local RCMPmember. Sothere are many small communities where you would have to go to another community. To get an Operation Permit to enter that community. 6. ORVriders wishing to make a journey involving multiple communities. Mustgo to a community prior to making their trip hoping an officer will be there and available. Then, track down that local RCMPMember. When theyfind the officer. Theyhave to hope he/she iswilling and able to take the time to issue an Operation permit for that community. Then the riders must repeat this process in each community they plan to ride into. Theyeach might need 6 different permits or more on a ride from CR to Port Hardy. It could take an ORV Tourist days of travel to the various RCMP Detachments by car. Prior to their ride. Justto get their Operation Permits. Before they can even begin their actual ORV trip. 100 It would makethe process much easier if- Oncethe Permits and designated routes have been approved by the Community and RCMP. If the permits could be issued by an ICBCagent and or the town hall. Our first Inter community trip had 44 machines It can take an officer all day to issue 44 operation permits. Not a very effective or efficient use of an Officers time. We have made fillable pdfOp Permits. These can be downloaded,filled out, printed, and taken (along with registration. Drivers license, and proof of insurance) to the appropriate RCMP Detachment for verification and validation. An officer could easily validate 25-30 pre-filled permits in an hour. It might make more sense if all the North Island communities that wish to allow ride in access to services could be covered by one "single issue" permit. The permit would list the Communities and the specific unique designated routes by which it will allow ride-in access. Like a "North Island Multi Community ORVaccess Operation permit". Issued perhaps at RCMP Detachments, ICBCagents and Townhalls in any of the participating communities. Perhaps a validation decal could be issued. To make valid permit holders easily identifiable. I believe that the most reasonable and practical solution we have thought of so far. Would be to eliminate the operation permits requirement altogether. The Permit does not serve any practical purpose that I have seen demonstrated. Most RCMP officers will agree that there is really no practical reason or purpose for the Op permit requirement. The officer can see at a glance at your license plate if you are registered, and have insurance. Riders have to have their ORV license plate with the ICBC Insurance decal, and their drivers license already. I believe we should Instead - allow communitiesto enact local bylawswhich could designate specific ORVroutes on roadwayswithin their communities for Inter Community ORVTourists to access their services. 8. Another change suggestion that would be very beneficial to ORV Riders. Is to permit registered and insured ORVsto travel short distances on the side or shoulder of roadways. Like unlicensed, uninsured children, horses, pedestrians, bicycles, and even drunks in a wheelbarrows can. ORV Operators must be issued an Operation Permit, have valid drivers licenses. And - Their machines must be registered, carry liability insurance, plus a separate ICBC road crossing insurance in order to cross or drive on roadways, and operate on FSRs or crownlands. Note: Operatingon the shoulderof roadwayswith speed limits 100km or less. Was permitted in the new Ontario ORV act of July 2015. Often FSRsor trailheads are not lined up exactly across from each other even at stop sign controlled intersections. Everyother type of licensed and insured vehicledriven by a licensed operator can legally run down the Hwy and cross at that intersection except ORVs. This makes no logical sense. Unlicensed, uninsured children, horses, pedestrians, bicycles, and even drunks in a wheelbarrows 101 can legallytravel downalong the Hwyand cross at that intersection. Whilelicensed, and insured ORVsdriven by operators with valid driver licenses are prohibited from doingthat. Operatingon the shoulderof roadwayswith speed limits 100km or lessfor say 1,2km or less. Could make gettingfrom one accesspoint to another: legal, much easier, and often saferfor ORVriders. Example: If you came out to the highwayon an FSRwith your ORVand found out the FSRon the other side ofthe Highwaydid not line up. Let's say they were 200ft out of alignment. You need to cross here or drive back around 30km to get to the nearest 'legal crossing". While your sitting at the stop sign trying to decide what to do. Six unlicensed, uninsured, 12 year old kids, on mountain bikes,go whipping past you. Thenthey ridealong the hwyand then cross the Hwy.All quite Legally. Then four horses, nine pedestrians, and a drunk in a wheelbarrow go around you and all legally go along the Hwy and then cross the Hwy. Again quite legally. Here you are. A licensed driver. Ridingon your registered, properly insured ORV. Yet - You cannot legally drive along and crossthe highwaylike everyone else. Whatwould you do if you were that ORVOperator? Every reasonable person I know. Would look both ways- mostly for police - and then sneak down the hwyand cross as quickly as possible. Not the safest way to cross a highway. I have tried to get Operation permits and designated crossing status issued for these unaligned intersections and other crossingsin our area. I have not had anysuccess with this to date. The RCMPwill not even get to the point of discussingthese situations with me. There seemsto be a concern by the RCMP Officers that if they issue Operation Permits or designate crossings. They are assuming some sort of liability in the event of a mishap. I don't believe that this is fact. The person who issues your Drivers License is not liable ifyou have an accident. It would be very helpful if that issue was cleared up. It would be a great help towardsfacilitating ORV Tourism all across BC. If these concerns and possible solutions with the Operation Permit process could be addressed and resolved in the very near future. Thanks for your time considering our concerns. Happy Trails To You -Mike Coulter CR ATV CLUB 102 ORV MANAGEMENT FRAMEWORK IMPROVEMENTS TO FACILITATE TOURISM Background information Council/Board Report The Off-Road Vehicle (ORV) Act was intended to create safe and more convenient incidental access to pubic roads and highways to better connect BC's rural communities and support a first-rate ORV trail network, and to allow local governments to expand their trail networks to take advantage of economic development opportunities by way of tourism. The ORV Management Framework developed by the Province of BC is a cross-government initiative, consisting primarily of the Off Road Vehicle Act, which includes changes to the Motor Vehicle Act to provide safe, convenient incidental access to highways including free police-issued operation permits. As intended the ORV Act is creating significant economic opportunities for rural communities to establish inter-community ORV tourism. In BC we have vast crown land and trail networks connecting our rural communities that easily allow communities to establish a designated ORV trail network that has the potential to connect thousands of kilometers of trails and communities. For an ORV trail network to be a viable tourism product, it must provide riders the ability to access food, fuel, and lodging for extended trips, which means riders must have ride-in access to services in communities along the route. Many rural communities are now issuing the operation permits required to access these services along a designated route, however currently a separate operation permit from each jurisdiction or community is required, which isn't conducive for tourism, as a rider first must travel to each of the communities to obtain their operation permit. Currently Operation Permits are issued only by the RCMP-ORV riders wishing to make a journey involving multiple communities must go to a community prior to making their trip hoping an officer will be there and available. Then, track down that local RCMP member, when they find the officer, they must hope he/she is able to take the time to issue an Operation Permit for that community. Then the riders must repeat this process in each community they plan to ride into - they might need 6 different permits or more and could take an ORV tourist days of travel to the various RCMP detachments by car, prior to their ride, just to get their Operation Permits, before they can even begin their actual ORV trip. For many ORV routes, such as the North Island Inter-Community ORV Trail Network which is over 1,000 km'sand connects 8 communities approximately only 1% of the route requires incidental public road access for which operation permits must be issued, however currently tourists must travel the whole 1, 000 km route to obtain the required operation permits, before their ORV trip can begin. It would make the Operation Permit process much more conducive to tourism if, once the connecting designated route has been approved by each jurisdiction, only one operation permit needs to be issued to cover the entire route; and that one permit could be issued by any of the jurisdictions along the route, so that a tourist could start their adventure at any location along the route. The permit would list the communities and the specific unique designated routes by which it will allow ride-in access. Currently Operation Permits are issued only by local RCMP, however that is a drain on local RCMP resources as many rural towns do not have the staffing for these types of administrative tasks, therefore once a safe designated route has been approved by local RCMP or local government, then the local townhall or community office could issue the Operation Permits. This will allow ORV tourism to flourish between communities, reduce the amount of time and resources for local RCMP and communities to issue operation permits, while creating a viable tourism product. The ATV rider demographic includes family folks and mature adults, with above average income that enjoys outdoor recreation, cultural activities, dining out, with preference to camping near lakes and rivers, plans trips around specific destinations and are willing to travel. In short, they are they perfect tourist, as many are retired with lots of time to travel, utilizing all four seasons in many areas. ATV tourism contributes hundreds of millions to the BC economy through product and service purchase from fuel, gear, accessories, to food, accommodation and more. There are roughly 125, 000 ORV riders in BC with an additional 495, 000 estimated to be within a one day drive of the province. A 2015 economic impact study indicates the combined investment and operating expenditure ofATV/SxS activities in BC has an annual impact of $400 million to $502 million. Vera Vukelich, the Manager Responsible for ORVs, Ministry of Forests, Lands, Natural Resource Operations and Rural Development, issued a letter dated July 2016 advising: "I would also encourage your members to continue to work collaboratively with local staff from the Ministry of Transportation and Infrastructure, the Ministry of Forests, Lands and Natural Resource Operations, and local governments on proposals for ORV trails/routes that provide safe incidental access to highways (i. e. ORVtravels along portions of the highway right-of-way to access a trail, ability to access gas stations and signage is in place for ORVs that may need to travel on the road for a short distance - of course, local circumstances will vary)" The UBCM 2018 Annual Report (pg 41) advises that UBCM continues to monitor the implementation of the new Off Road Vehicle (ORV) Act and its accompanying regulations, and that engagement continues with local governments interested in expanding their trail networks to take advantage of economic development opportunities by way of tourism, therefore the mechanisms are in place, and is in the best interest of local governments to work in collaboration with UBCM to advocate for improvements to the ORV Management Framework to better facilitate tourism and economic potential for our rural communities. w\^ VILLAGE OF TAHSIS Report to Council To: Mayor and Council From: Mark Tatehell, CAO Date: January 30, 2019 Re: Well Protection Plan PURPOSE OF REPORT: To provide^Council with the scope, workplan andbudget for theWell Protection Planproject for consideration. OPTIONS: 1. Approve the scope, workplan and budget ofthe Well Protection Plan project and direct staff to manage the project to ensure it is completed on budget within the timeline" established by VIHA; Direct staffto work with McElhanney Consulting Services Ltd. to revise the scope, workplan and budget in accordance with Council direction: 3. Do not approve the project scope, workplan and budget; or 4 Any other option that Council deems appropriate BACKGROOTTO: Gr,°undwater is the pnmarysouree ofdrinking water for Tahsis. It is estimated that over 1 Columbians rely on wells to supply their drinking water. evluage? operating. permit issued bythe Vancouver Island Health Authority ("VIHA") on D^rem^L^211 Lrequrest^e. Ymagetoestebh:s. ha'^^^^^^ ^p^^sm!^me^^e^protectwnroolw-. YlHA^^^^ ^Ae well protection plan be completed by March 29, 2019. Th?VIHA~Operatin'?Pe°miiItuir11' attached, tothis report; In addition;the Groundwater Protection ReguTation"tou the&iyate, Act requires wellhead The S^amabiWy protection. ViUage's"Groun^water"LicCTce is sued under the Act on December 4, 2017." r°tectlon contains AweILP ?lan Practical measures to minimize and prevent undesirable tieson the impacts-from_l'mduse activi. souree "f water for the communi 1| Page 104 which are attached to this report. The consultants have recommended a committee be fanned to provide input into the plan. In light of the time constraints to complete the plan, initial field work was conducted on January 16, 2019. POLICY LEGISLATIVE CIREMENTS: Water Sustainability Act, SBC 2014, Ch 15 Drinking Water Protection Act, SBC 2001 Ch 9 Drinking Water Protection Regulation BC Reg 200/2003 O. C. 508/2003 FINANCIAL IMPLICATIONS: The project's proposed budget is attached. The project estimated total cost is $31, 783. 00. This is included in the 2019-2023 Financial Plan. STRATE&IC PRIORITY: Yes. Complete the Wellhead Protection Plan RECOMMENDATION: Option #1 Respectfully submitted: Mark TatcheU, CAO Attachments 2 I Page 105 Excellent health and care, for everyone, everywhere, every time. December 2, 2015 Registered Village of Tahsis CAO-MarkTatcheIl P. O. Box219 977 Soul!) Maquinna St. Tahsis, BC VOP 1X0 Dear Mr. Mark Tatchell: Re: Notice ofProposed Terms and Conditions ofOperating Permit, for the ViUaee ofTahsis Water System af 977 South Maquinna Street, Tahsis, BC ?u._^,r.?_t?.c AU8u5t13>20i 5 sourceapproyal of the new community well for the Village ofTahsis, yourOperating Pennitwill need to beamended to incorporate this new sourceas partofSieVinaae's water supply system. The following is provided. TheDrinking Water Protection Act requires Drinking Water Officere (DWO) to exercise discretion in s. Specific requirements msy be made of a water suoolie ensure that the system is operated in a manner that protects the heallh ofwater usere. Oneratine Pmr. ft 1^^^^Jtions cm°fte" l'elp to clmfy Section 8(4) ofthe Drinking Water Protection Act states: Thedrinking water officer or an issuing official may change the terms and conditions of an operating permitif the officer or issuing official considerstfiis advisable, butmiu. t'fifstconsult 'lier respecting the proposed changesand must consid water supplier in response. Asan issuing Bffidal, I proposeto attach the following Tenns and Conditions to your operating pennft: ntP Health Protection andEnin'ronmental Services 200-1100 Island Highway| Campbell River, ec V9WSC6 Canada Tel: 250. SS0. 2110 | Fax: 250. 850. 24S5 vfha.co 106 Village of TaJisis December 2, 2015 Page 2 I) Developand mamlain a wellhead protection plan accoiding to the -SC Mmisuy of Environment Well Protection Toolkit' Completed by Januaiy 31, 2017. TheprotBction plan isto include butuot be limited to file follow ng: . Preventing sewagedisposal systems orsewage lines within 3Cmetres ofthe well or within 6+ months of travel time to the well. . Monitoring and maintaining the back-up generator and fuel storagp. . Securingand protecting thewell from vandalism andcontamination. . Conducting routine sanrtaiy surveys within and around the well headproteetion zone. . Monitoringfor potential impacts,or lack of impacts, from the old abandoned landfill. 2}Moiiitor efficacy ofdisinfection technology aeeording to mdustiy standards and/or the direeiionofUie Drinking WaterOffiesr. Maintain recordsof all monitoring cbndueied. Including but is not necessarily lunited to: . Maintain a chlorine residual performance targetof no \ess than 0.2 mg/Lmeasured as free chlorine throughoutthe distributinn system, 3)Adhere to Sampling Program according to professional bestPracti«;s. °ras.aPP">ved^?'_the, . WaterOfficer, and maintain (teailed andaccurate records ofdl momtorhig performed. Provideouroffice a proposedSampling Program by January 31, 2017.The Saiiipling PrOBram is to include,but is notnecessarily limited to thefollowing: . Bacterioiogical testing. . Testingof disinfectant concentration levelsat significantlocations distributionsystem, (i. e.after injection, at first customer, afterreservoirs, atlast customer.) . Monitoring ofturbidity levels. . Generalchemical testing of source water quality at a minimumof every 5 years addiessesthe direction provided indie -VIHAGuidelines forthe approval ofwater supply systems . 4) DevelopMaintenance and Operating Procedures consistent with BCWWA, AWWA standards orequivalent Maintenance andOperating Procedures shall include: . Source, intake, and watershed protection. . Wellhead and capture zone Protection. . Storage ofchemicals. Bnd fuel. . Disinfsction equipment, . Location/'availability ofspare equipment and parts. . Reserrohs. . Distribution system lines. 5) Develop and maintain a cross-connection protection program. The plan isto include: . Protectionfrom the back-upsurface water source (McKdvie Creek). > Protection from potential sources within the distribution system. 6) Provideail operatorusrtified by the EnviixmroentalOperators Certification Propwnto the level ofclassification, ofthe system as classified by the Environmental Operators Certification. 107 Village ofTahsis December 2, 2015 Page 3 heDwowith witten !iemi-annual OLPm?lt "Ports outlining the effort that has been made to meet this requirement. ^ss^^s^^s^:Enle"encyResponseplan'provide 8)Document all cus. tomercomplaints and deviations {mm standard operating procedures. lp^rd m^x^r Ptease note: ' r-^^^M bacterioIOSi<=al sampling frequency isset at monthly. - Commentswith respect to the old abandoned la'ndfifl wU'I'befOT^arded separately. "ease.respo'"l-"'nTit"lewitl"n 60days of""'""e ft" notice if you wid, to comment on t changesto your permit. Yourcomments will beconsidenri before a ^^7^", '^^ this isyo»r B^s^^.sholo fjudlcia!review-., on'y.°Pt»rtu"i'y to influence the outcome of this s^ssd ^^s5£s^ Pleasecontact the undersigned for further information. (250)850-2106. --/?' ^' Yourstruly, . /'.' ,^ ^'^-' :-' Josepji-Baratta c y^ Drniking Water Officer c.c. : Chariene Mackinnon - Island Health SeniorEnvironmental Health Officer. 108 Province of British Columbia Water Sustainability Act ^BRITISH COLUMBIA CONDITIONALWATER LICENCE TheVillage ofTahsis is hereby authorized to divert and use water as follows: a) Theaquifer on which the rights are granted isAJbemi Unconsolidated. b) Thepoint of well diversion is located as shown on the attached plan. c) Thedate from which this licence shall have precedence isApril 2,2014. d) Thepurpose for which this licence is issued is waterworks (local provider). , e) ^sT^TS, ^ wuc,hmayt'edivertedfor waterworks J) dI nd water under this licence IThlri8ht. t.c', verta, use. " supplemental to the righte of the ^nLeemd.eLcondrtio"alwaterLic^^^^^ ^^mJTityofwatertolm^bedivertedandu^^^^^^^ (or St;>onlwlte^en-cec()4710i ^ Iic^''^e-d7n"sutaiL'tro n'^e'oui) is >, uuu CUBIC metres per year. David Robinson Assistant Water Manager File No. 2(M)B327S Date Issued: Dcccmbir 04. 2017 Lkciicc No. : 500176 109 ^ 2430 Jingle Pot Rd. v'4"^.,. Nanaimo, British Columbia Canada V9R6W2 Water line Tel: 250.585.0800 Resources inc. Toll Free: 1.250.585.0802 www. waterlineresources. com December 17, 2018 3099-18-000 McElhanney Consulting Services Ltd. 1196DogwoodSt. Campbell River, BC, V9W 3A2 Attention: Mark DeGange, P.Eng., Branch Manager Dear Mark RE: Proposal for Tahsis Wellhead Protection Area Hydrogeologic Assessment 1.0 INTRODUCTION AND OBJECTIVE McElhanney Consulting Services Ltd. (McElhanney) is in the process of developing a Wellhead Protection Plan (WPP)for the Village ofTahsis (the Village) thatwill helpthem manage and protect their water source. The water system services approximately 250 residents. ' The water source consists of one water supply well which is completed in an unconfined aquifer comprised of fluvial sand and gravels. The well produces high quality groundwater and there are no known water quality issues at this time. McElhanney retained Waterline Resource Inc. (Wateriine) to provide hydrogeologic support for specific aspects of the WPP. 2. 0 SCOPE OF WORK To address McElhanney's objective of developing a WPP Waterline will complete the following tasks: Task 1: Back r nd R view Conduct a background review of available data to determine what work has been completed to- date. This will include a review of: . GW Solutions report; . Water quality data (provided in hard copy and available online); . Groundwater level monitoring and pumping data (to be provided by the Village and/or McElhanney); 1 Statistics Canada,2016 Census Q:\3099-18-BC McElhanney Tahsis Hydrogeologlc Support\3099-18 McElhanney Tahsis WHPP Hydrogeo Assessment Proposal_REV1 . docx 110 Proposal for Tahsis Welthead Protection Area Hydrogeo logic Assessment 3099-18-000 Tahsis. British Columbia December 17, 2018 Submitted to McElhanney Consulting Services Ltd. Page 2 . Tahsis River and Mckelvie Creek water level monitoring data (hydrometric station data online); . Historic air photos (if available; to be provided by McElhanney); . Details on the current and historic land use activities in the area of the well (i. e., dumping grounds, industrial waste, private landowner concerns, etc. ); and, . LIDAR data (if available; to be provided by McElhanney) to assess topographic gradients. The background review may reveal additional water quality analyses that should be conducted. Waterline may recommend additional sampling after the background review, but will provide costs under a separate cover. Task 2: Site Visit . Conduct an initial site visit to inspect the wellhead, take site photos and collect any additional hydrogeologic information from site. . Record land use activities upgradient of the community well and assess the potential extent of a historic waste site (hog fill and mineral fill area?). Task 3: Ca ture Zone Anal sis . Review the well capture zone assessment completed by GW Solutions in 2014 based on the available hydrogeologic information: well logs, 2014 pumping test results, monitoring data and aquifer mapping. Waterline will incorporate the new water level and pumping data collected by the Village and update the captures zone and well protection area as required. Task 4: Su art Hazard Identification . Waterline will work with McElhanney to identify potential hazards to groundwater quality and quantity. While McElhanney will complete the bulk of this work (review of existing and proposed land use activities, registered contaminated sites, anecdotal information from the public, and air photo interpretation), Waterline will provide additional input based on the potential hazards we identify during the site reconnaissance and a review of our in-house Water Management Geodatabase system (EnviroWeb Services). Task 5: Su ort Hazard Miti ation and Develo a Groundwater Monitorin Pro r m . Waterline will provide input to McElhanney on how to mitigate land uses that may affect groundwater quality, and comment on how aquifer protection can be integrated into the Village's existing emergency response plan. McElhanney will use this information to develop a management plan to address the groundwater hazards. The community team members will be responsible for implementing the management actions. . Waterline will develop a suitable groundwater monitoring program that will allow the community to detect changes in water quality, well and aquifer performance. This may include recommendations for monitoring well installation. WaterUne ..f" -~ R&sources Inc Ill Proposal for Tahsis Wellhead Protection Area Hydrogeotogic Assessment 3099-18-000 Tahsis, British Columbia December 17, 2018 Submitted to McElhanney Consulting Sen/lces Ltd. Page 3 Task 6: Data Mana ement an Letter Re ort . Prepare a concise letter report outlining the findings from the above tasks. McElhanney will append Wateriine's letter report to the final WPP and will summarize key findings in the" text and figures of the final WPP. Waterline will conduct a review of the final WPP once it is complete. . McElhanney has also requested Waterline provide digital and shareable files ofthe capture zone assessment (i. e., shapefiles or similar) so they can be shared across multiple planning departments. 3. 0 ASSUMPTIONS Basedon the proposed scope, Waterline has madethe following assumptions: . Water level monitoring and water quality results will be provided to Waterline in an organized Microsoft Excel format for data processing or already compiled tables and figures; . The remaining data, ifavailable, will be provided to Waterline at thestart ofthe project; . McElhanney will provide Waterline with information related to any known potential hazards that are not listed in the public domain; and * MCEIhanney wi" Prepare the majority of the WPP as per the BC Ministry of Environment Well Protection Toolkit and be the liaison with the Village members should any additional data be required. 4.0 CORPORATE SUMMARY - WATERLINETEAM Waterline isa small to medium size hydrogeology consulting firm employing approximately 45staff (35 hydrogeology/technical) with offices in Nanaimo, Courtenay, Victoria, Prince George, Vancouver and Calgary. The company has been operating in Western Canada for 16 years providing comprehensive groundwater resource, contaminant hydrogeology, and environmental consulting services. Waterline provides services to residential and commercial land developers, industry, agricultural operations, First Nations, and all levels of government. We specialize in regional scale hydrogeotogical assessment, aquifer testing and assessment, water supply development, groundwatermodelling and environmental site assessments. Waterlinewill useour in-house Water Management Geodatabase (EnviroWeb Services) to support the study, whichalready has much ofthe hydrogeologic information compiled forthe area. Waterlinewill dedicatethe following staffto the McElhanneyTahsis project: . Darren David, M. Sc., P. Geo., Principal Hydrogeologist, Project Director/Manager . Jolene Hermanson, M. Sc., P. Geo., Intermediate Hydrogeologist, Initial Project Manager . Dalton Pajak, B. Sc., P.Geo., Intermediate Hydrogeologist, Assistant Project Manager Waterline /"" Resources Inc. 112 Proposal for Tahsls Wellhead Protection Area Hydrogeotogic Assessment 3099-18-000 Tahsis, British Columbia December 17, 2018 Submitted to McElhanney Consulting Services Ltd. Page 4 . James Musulak, B.A., Senior GIS Analyst and Data Management Specialist Biographical sketches and resumes are provided for the Waterline team members in Attachment 1 5.0 COST AND SCHEDULE Waterline's total estimated costs are shown in Attachment 2. The professional fees and level of effort to complete the assessment are outlined. Waterline is prepared to initiate this work in January 2019 upon receiving a signed Confirmation of Assignmentand noticeto proceed. It is ourunderstanding that McElhanneywould like a draftreport completed by the end of February. To facilitate this deadline, Wateriine requests the information above is provided as soon as possible. 6. 0 CLOSURE Wateriine is pleased to provide the enclosed proposal to McElhanney. We trust that the information provided herein sufficiently details the depth of our collective experience in well and aquifer protection. However, should you require more information or have any questions or concerns, please do not hesitate to contact the undersigned at your convenience. You may reach Darren David at 250-585-0800 or Dalton Pajak at 250-585-9102. Respectfully submitted, Waterline Resources Inc. Dalton Pajak, B. Sc., P. Geo. Darren David, M. Sc., P. Geo. Hydrogeologist Principal Hydrogeologist Attachments: Attachment 1: Waterline Team Biographical Sketches and Curriculum Vitae Attachment 2: Waterline Cost Estimate and Confirmation ofAssignment Waterline "ResoufMS Inc. 113 Village of Tahsis IVIcElhanney Well ProtectionProgram DetailedTask Outline and Design Cost Estimate ,?J& ^ .. »y^ ^'.p 9f . ^ /^ ^^ 0*^' ^v 4^ <