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Portland Parks and Recreations BUDGET AMENDMENT REQUEST Portland Parks & Recreation PERIOD Spring BuMP FISCAL YEAR FY 2012-13 PK_001 - Beginning Fund Balance Adj. This package is to adjust the beginning fund balances for Parks funds to align with the CAFR. Dollar Amount: $132,793 Type: Technical Adjustment Resources: Bureau Contingency PK_021 - Spring Bmp GF Carryover Request This request is to carry over $43,200 for project P00313 - Ed Benedict Safety Barrier, which was funded with maintenance funding in the current year's budget, but will not get the contract complete to do the work until FY 2013/14. Dollar Amount: ($43,200) Type: Carryover Request Resources: General Fund Discretionary PK_022 - Spring Bmp Technical Adjustments Technical Adjustments between major object categories, cost center and/or commitment items that do not impact fund size or contingency. Dollar Amount: $0 Type: Resources: PK_023 - Spring Bmp Revenue Adjustments New Revenues, revenue adjustments, or changes to fund size through contingency adjustments (primarily focused around capital project funding). Dollar Amount: $2,203,985 Type: New Request Resources: New Revenues PK_024 - Spring BuMP Comp Set-Aside This package is to request the Parks Compensation Set-Aside that we will need to balance in FY 2012-13 due to all vacancy savings being removed from the budget. Dollar Amount: $720,861 Type: Compensation Set Aside Request Resources: General Fund Discretionary 3/28/13 10:59 Page 1 of 2 sap_b_bump_r6 BUDGET AMENDMENT REQUEST Portland Parks & Recreation PERIOD Spring BuMP FISCAL YEAR FY 2012-13 PK_025 - Spring BuMP - Vacancy Savings This package is to reduce General Fund Discretionary per the Vacancy Savings memo. Dollar Amount: ($70,774) Type: Vacancy Savings and Exceptions Resources: General Fund Discretionary PK_026 - Spring–Vacancy Savings: Commissioner Exceptions This package is to add back Vacancy Savings in which the Commission-in-charge has requested an exception to the policy for one month as the position required an expediated replacement due to business needs. The position is: Horticultural Supervisor – 40004848 Dollar Amount: $7,257 Type: Vacancy Savings and Exceptions Resources: General Fund Discretionary 3/28/13 10:59 Page 2 of 2 sap_b_bump_r6 Business Area Projection Report Spring BuMP FY 2012-13 Spring BuMP % of Projected Revised YTD Actuals Year-End Actuals to Budget Thru AP8 Projection Revised Bud Portland Parks & Recreation EXPENDITURES Personnel Services $40,371,624 $27,700,112 $41,076,711 102% External Materials and Services $14,787,216 $8,820,354 $14,506,118 98% Internal Materials and Services $6,452,183 $4,749,582 $6,790,898 105% Capital Outlay $10,000 $9,862 $10,000 100% Contingency $0 $0 $0 0% TOTAL EXPENDITURES $61,621,023 $41,279,908 $62,383,727 101% REVENUES Licenses & Permits $273,312 $231,576 $347,364 127% Charges for Services $14,545,588 $9,626,735 $15,300,000 105% Intergovernmental Revenues $195,024 $3,834 $179,834 92% Interagency Revenue $3,752,656 $2,140,029 $3,616,647 96% Miscellaneous $914,632 $387,235 $1,069,371 117% General Fund Discretionary $41,939,811 $0 $41,870,511 100% TOTAL REVENUES $61,621,023 $12,389,409 $62,383,727 101% Bureau Projection Narrative Fund 100: Over-expenditure(s) of expenditures greater than 10%: *None. Under-collection(s) of revenue greater than 10%: *None. 3/28/2013 14:31:33 Page 1 of 1 sap_b_projection_ba3 Business Area Projection Report Spring BuMP FY 2012-13 Spring BuMP % of Projected Revised YTD Actuals Year-End Actuals to Budget Thru AP8 Projection Revised Bud Portland Parks & Recreation EXPENDITURES Personnel Services $334,732 $171,719 $314,759 94% External Materials and Services $532,441 $35,611 $235,752 44% Internal Materials and Services $33,277 $33,622 $33,622 101% Capital Outlay $2,054,744 $1,378,165 $2,032,955 99% TOTAL EXPENDITURES $2,955,194 $1,619,117 $2,617,088 89% REVENUES Intergovernmental Revenues $2,955,194 $1,068,800 $2,617,088 89% Miscellaneous $0 $2,464 $0 0% TOTAL REVENUES $2,955,194 $1,071,264 $2,617,088 89% Bureau Projection Narrative Fund 217: Expenditures: Personnel Services 94% - This variance is less than 10% . External Materials & Services 45% - This variance relates to the Westmoreland Duck Pond project, which should start construction this summer. These funds will be carried over to next fiscal year. Internal Materials & Services 95%, - This variance is less than 10% Capital Outlay 99% - This variance is less than 10% Revenue: Intergovernmental Revenues 89% - This variance relates to the Westmoreland Duck Pond project. This funding will be carried over to next fiscal year. 3/28/2013 14:58:32 Page 1 of 1 sap_b_projection_ba3 Fund Projection Report Spring BuMP FY 2012-13 Spring BuMP % of Projected Revised YTD Actuals Year-End Actuals to Budget Thru AP8 Projection Revised Bud Parks Local Option Levy Fund EXPENDITURES Unappropriated Fund Balance $0 $0 $1,392,274 Personnel Services $318,419 $159,210 $318,419 100% Internal Materials and Services $460,632 $231,550 $460,632 100% Fund Transfers - Expense $813,230 $0 $813,230 100% Contingency $1,393,583 $0 $0 0% TOTAL EXPENDITURES $2,985,864 $390,760 $2,984,555 100% REVENUES Budgeted Beginning Fund Balance $2,955,985 $0 $2,955,985 100% Taxes $11,997 $3,806 $10,805 90% Fund Transfers - Revenue $4,882 $4,838 $4,882 100% Miscellaneous $13,000 $9,371 $12,883 99% TOTAL REVENUES $2,985,864 $18,015 $2,984,555 100% Fund Projection Narrative Over-expenditure(s) of expenditures greater than 10%: *None. Under-collection(s) of revenue greater than 10%: *None. 3/28/2013 14:49:29 Page 1 of 1 sap_b_projection_fund3 Fund Projection Report Spring BuMP FY 2012-13 Spring BuMP % of Projected Revised YTD Actuals Year-End Actuals to Budget Thru AP8 Projection Revised Bud Portland Parks Memorial Fund EXPENDITURES Unappropriated Fund Balance $0 $0 $911,422 Personnel Services $680,294 $129,701 $600,000 88% External Materials and Services $1,142,740 $40,775 $1,000,000 88% Internal Materials and Services $807,563 $131,303 $750,000 93% Capital Outlay $962 $0 $962 100% Fund Transfers - Expense $43,000 $0 $43,000 100% Contingency $492,960 $0 $492,960 100% TOTAL EXPENDITURES $3,167,519 $301,778 $3,798,344 120% REVENUES Budgeted Beginning Fund Balance $2,108,538 $0 $2,108,538 100% Licenses & Permits $97,300 $54,900 $97,000 100% Charges for Services $131,402 $729,644 $800,000 609% Fund Transfers - Revenue $92,806 $36,200 $92,806 100% Miscellaneous $737,473 $415,810 $700,000 95% TOTAL REVENUES $3,167,519 $1,236,554 $3,798,344 120% Fund Projection Narrative Over-expenditure(s) of expenditures greater than 10%: *None. Under-collection(s) of revenue greater than 10%: *None. 3/28/2013 14:50:36 Page 1 of 1 sap_b_projection_fund3 Fund Projection Report Spring BuMP FY 2012-13 Spring BuMP % of Projected Revised YTD Actuals Year-End Actuals to Budget Thru AP8 Projection Revised Bud Parks Capital Improvement Program Fund EXPENDITURES Unappropriated Fund Balance $0 $0 $21,290,174 Personnel Services $1,556,042 $877,739 $1,287,923 83% External Materials and Services $4,757,219 $1,460,340 $2,882,513 61% Internal Materials and Services $836,385 $606,503 $831,212 99% Capital Outlay $16,608,619 $7,824,657 $10,549,242 64% Bond Expenses $694,854 $554,785 $640,460 92% Fund Transfers - Expense $160,019 $106,680 $160,019 100% Contingency $18,165,064 $0 $0 0% TOTAL EXPENDITURES $42,778,202 $11,430,703 $37,641,543 88% REVENUES Budgeted Beginning Fund Balance $17,423,241 $0 $17,423,241 100% Charges for Services $8,537,652 $6,895,820 $8,369,804 98% Intergovernmental Revenues $11,004,081 $2,729,933 $6,229,596 57% Interagency Revenue $170,550 $148,164 $154,101 90% Fund Transfers - Revenue $2,075,008 $812,471 $2,075,008 100% Bond and Note $1,759,201 $1,660,885 $1,759,201 100% Miscellaneous $1,808,469 $1,125,274 $1,630,592 90% TOTAL REVENUES $42,778,202 $13,372,547 $37,641,543 88% Fund Projection Narrative Expenditures * Personnel Services 83% - This variance is due to delays in projects, see the External M&S and Capital Outlay section for more details. * External Materials & Services 61% - This variance is due to the delays in the following projects. SDC funded projects Red Electric Trail grant match, development of the Fernhill Splash Pad, trail development on Marine Drive and park development at Thomas Cully will all carry over into next fiscal year. Funds held for improvements at Willamette Park and grant match funding for the Tacoma Overpass Staircase and the Bridgeton-Marine Drive Trail also are also delayed and will be carried over into next fiscal year. * Internal Materials & Services 99% - Variance is 10% or less * Capital Outlay 64% - This variance is also due to delays, most of which were pointed out in the External Materials & Services variance above. Other projects that will carryover into next fiscal year include the rehab of the structure in Lovejoy Park, the Werbin property in the Cully Neighborhood development, the trail repair due to a landslide this past winter on the Springwater Trail on the Willamette and the appropriation of $1.5 million in case of a possible property closing before the end of the fiscal year. * Bond Expense 92% - Variance is 10% or less * Fund Transfer – Expense 100% - No variance. Revenue: * Charges for Services 98% - Variance is 10% or less. * Intergovernmental Revenues 57% - This variance is attributable to the intergovernmental agreements with PDC and Metro and the associated capital projects the agreements fund.
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