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Los Angeles, California, May 20, 2014 MINUTES of SPECIAL MEETING

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Los Angeles, California, May 20, 2014 MINUTES of SPECIAL MEETING Los Angeles, California, May 20, 2014 MINUTES OF SPECIAL MEETING OF THE BOARD OF WATER AND POWER COMMISSIONERS OF THE CITY OF LOS ANGELES HELD IN ROOM 1555-H MAY20, 2014 10:17 A.M. Meeting called to order by President Mel Levine and roll called: Present- Connnissioners: President Levine Jill Banks Barad Michael F. Fleming William W. Funderburk, Jr. (in at 12:38 p.m.) Christina E. Noonan Absent- None A quorum present. IN ATTENDANCE were the following: Marcie L. Edwards, General Manager Martin L. Adams, Senior Assistant General Manager- Water System Gregory J. Black, Director of Budget and Cost of Service, Financial Services Organization Joseph Brajevich, Assistant General Counsel, Water and Power, CityAttorney's Office Richard M. Brown, General Counsel, Water and Power, City Attorney's Office Randy D. Howard, Senior Assistant General Manager- Power System Randolph Krager, Electrical Engineer, Power System Matthew M. Lampe, Chief Information Officer Philip Leiber, Chief Financial Officer, Financial Services Organization Shannon C. Pascual, Director of Human Resources, General Manager's Office Joseph M. Ramallo, Director of Connnunications, General Manager's Office MichaelS. Webster, Power Engineering Manager, Power System David H. Wiggs, Chief Administrative Officer Also, in attendance: Camden Collins, Ratepayer Advocate GuyLipa, Mayor's Office Dr. Frederick Pickel, Executive Director/Ratepayer Advocate, Office of Public Accountability ITEM NO. 1 -Opening remarks by the Connnission President on agenda and other items relating to Department operations. SPECIAL MEETING OF COMMISSIONERS (Continued) MAY20,2014, 10:17 A.M.Page2 ITEM NO. 24- Bid No. 7536 for Asphalt Concrete Road for the Beacon Solar Project. Award to California Pavement Services, Inc. for a total amount not to exceed $1,058,950 for a one-time purchase. Submitted by Senior Assistant General Manager- Power System. This item was ordered deferred. Approval moved by Commissioner Barad. Seconded by Commissioner Noonan and carried by the following vote: Ayes, Commissioner Barad, Fleming, Noonan, President Levine, Noes, None. ITEM NO. 2- There was no Report/Briefing given by the Marcie L. Edward, General Manager. ITEM NO. 3- Comments from Commissioners on agendized items. Requests from Commissioners relating to Departmental operations. Commissioners Barad, Fleming, and Nooonan- Develop metrics to better examine the success of the Youth Services Academy. Also look into teaming up with science magnet schools in LAUSD to recruit interested students (Item No. 20- MOU with LAUSD). ITEM NO. 4- The secretary presented an opportunity for the public to address the Board on items of interest to the public that are within the subject matter jurisdiction of the Board. (Speakers may be limited in speaking time dependent upon the press of business and number of persons wishing to address the Board.) None ITEM NO. 5- Comments were made from the Ratepayer Advocate on agendized Items Nos. 26 and 27 later in the meeting. Written recommendations, approved by the General Manager, transmitting the following resolutions, approved as to form and legality by the City Attorney: Commissioner Fleming moved adoption of the following minutes and eleven resolutions, approved as to form and legality by the City Attorney: ITEM NO.6- Recommendation for approval of the minutes of the May 6, 2014, Regular meeting of the Board of Water and Power Commissioners. SPECIAL MEETING OF COMMISSIONERS (Continued) MAY 20,2014, 10:17 A.M. Page 3 ITEM NO. 7- Bid No. 7428 3-Axle Stake Trucks and 3-Axle Stake Trucks with Cranes for a one-time purchase. Award to: A. Los Angeles Truck Centers LLC (Group A) for a total amount not to exceed $578,094 B · Altec Industries (Group Band D) for a total amount not to exceed $4,418,712. Submitted by Senior Assistant General Manager- Power System and Senior Assistant General Manager- Water System. RESOLUTION NO 19650 WHEREAS, through a competitive bid process, the Los Angeles Department of Water and Power (LADWP) issued a solicitation to procure 3-Axle Stake Trucks and 3-Axle Stake Trucks with Cranes, including service, repair, and operator training, under Bid No. 7428; and WHEREAS, Los Angeles Truck Centers LLC (LATC), is the only bidder under Group A and Altec Industries (Altec), is the only bidder under Groups Band D, under Bid No. 7428. NOW, THEREFORE, BE IT FURTHER RESOLVED that LATC is awarded Contract No. 7428A for Group A for a total amount not to exceed $578,094.00, for a one-time purchase; and Altec is awarded Contract No. 7428B for Groups B and D for a total amount not to exceed $4,418,712.00, for a one-time purchase. BE IT FURTHER RESOLVED that pursuant to City Charter Section 1022, the Board finds that it is more feasible to have the work performed by an independent contractor. BE IT FURTHER RESOLVED that Contract Nos. 7428A and 7428B, approved as to form and legality by the City Attorney, and filed with the Secretary of the Board, are hereby approved. BE IT FURTHER RESOLVED that the Chief Accounting Employee of the LADWP, upon proper certification, is authorized and directed to draw demands on the Power and Water Revenue Funds, in accordance with the terms of these contracts awarded pursuant to Bid No. 7428 and this resolution. BE IT FURTHER RESOLVED that the President or Vice President of the Board, or the General Manager, or such person as the General Manager shall designate in writing, and the Secretary, Assistant Secretary, or the Acting Secretary of the Board are hereby authorized and directed to execute said contracts for and on behalf of the LADWP. ITEM NO. 8- Bid No. 7528R1 for Selective Catalytic Reduction Catalysts for Scattergood Generating Station Unit 2. Award to Cormetech, Inc. for a total amount not to exceed $243,830 for a one-time purchase. Submitted by Senior Assistant General Manager- Power System. RESOLUTION NO. 19651 WHEREAS, through a competitive bid process, the Los Angeles Department of Water and Power (LADWP) issued a solicitation to procure selective catalytic reduction catalysts for Scattergood Generating Station Unit 2 under Bid No. 7528R1; and WHEREAS, Cormetech, Inc. (Cormetech), is the lowest bidder under Bid No. 7528R1. NOW, THEREFORE, BE IT RESOLVED that Cormetech is awarded the contract for a total amount not to exceed $243,830.00, for a one-time purchase, under Contract No. 7528Rl. BE IT FURTHER RESOLVED that Contract No.7528R1, approved as to form and legality by the City Attorney, is hereby approved. SPECIAL MEETING OF COMMISSIONERS (Continued) MAY 20,2014, 10:17 A.M. Page 4 BE IT FURTHER RESOLVED that the Chief Accounting Employee of the LADWP, upon proper certification, is authorized and directed to draw demands on the Power Revenue Fund, in accordance with the terms of this contract awarded pursuant to Bid No. 528R1 and this resolution. BE IT FURTHER RESOLVED that the President or Vice President, or the General Manager, or such person as the General Manager shall designate in writing, and the Secretary, Assistant Secretary, or the Acting Secretary ofthe Board are hereby authorized and directed to execute said contract for and on behalf ofLADWP. ITEM NO.9- Authorizes execution of Contract No. 1369-3 (Amendment No. 1) to continue the rental of the MetallVerArbeitung Rental Imperial Wall Formwork System for the Neenach Pump Station Project with RMD Kwikform USA. The Amendment will increase the contract amount by $150,000 and extend the term by 12 months. Submitted by Senior Assistant General Manager- Power System and Senior Assistant General Manager- Water System. RESOLUTION NO. 19652 WHEREAS, RMD Kwikform USA (Kwikform) was awarded Contract No. 01369-3, under a competitive bid, for the rental of MetallVerArbeitung Imperial wall form work system, under the General Manager's authority on May 22, 2013; and· WHEREAS, Contract No. 01369-3 was· awarded for a term of twelve months, for an amount not to exceed $124,000.00; and WHEREAS, LADWP recommends Amendment No. 1 to Contract No. 01369 3 with Kwikform to add a 12 months and increase the contract total by $150,000.00 from $124,000.00 to $274,000.00. NOW, THEREFORE, BE IT RESOLVED that Amendment No.1 to Contract No. 01369-3, approved as to form and legality by the City Attorney is hereby approved. BE IT FURTHER RESOLVED that the Chief Accounting Employee of the LADWP, upon proper certification, is authorized and directed to draw demands on the Water and Power Revenue Funds, in accordance with the terms of this amendment to Contract No. 01369-3 and this resolution. BE IT FURTHER RESOLVED that the President or Vice President, or the General Manager, or such person as the General Manager shall designate in writing, and the Secretary, Assistant Secretary, or the Acting Secretary of the Board are hereby authorized and directed to execute said amendment for and on behalfofLADWP. ITEM NO. 11 -Bid No. 8888 for Sewer Remodels for the City Trunk Line South Unit 4 Project. Award to Vasilj, Inc. for a total amount not to exceed $301,645 for a one-time purchase. Submitted by Senior Assistant General Manager- Water System. RESOLUTION NO. 19653 WHEREAS, through a competitive bid process, the Los Angeles Department of Water and Power (LADWP) issued a solicitation to procure Sewer Remodels for the City Trunk Line South Unit 4·(CTLSU) project under Bid No. 8888 (RFB No. 88888); and WHEREAS, Vasilj, Inc. is the lowest responsive bidder under Bid No. 8888 (RFB No. 88888); and WHEREAS, LADWP is requesting a 15 percent contingency to address potential unforeseen and changed project conditions, which may include unknown subsurface conditions and differing soil conditions. SPECIAL MEETING OF COMMISSIONERS (Continued) MAY 20,2014,10:17 A.M. Page 5 NOW, THEREFORE, BE IT RESOLVED that Vasilj, Inc. is awarded the contract for a total amount not to exceed $301,645.00, for a one-time purchase, under Contract No.
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