MONTEREY PENINSULA REGIONAL PARK DISTRICT 60 Garden Court, Suite 325 Monterey, California 93940-5341

BOARD OF DIRECTORS Kelly Sorenson (President) - Marina, Northern Fort Ord (Ward 1) Shane Anderson - Seaside, Northern Sand City, Southern Ft. Ord (Ward 2) Katie Pofahl - Monterey, Del Rey Oaks, Southwest Seaside, Southern Sand City (Ward 3) Kathleen Lee - Pacific Grove, New Monterey, Northern Pebble Beach (Ward 4) John Dalessio - Carmel, Carmel Valley, Big Sur, Southern Pebble Beach (Ward 5)

BOARD OF DIRECTORS MEETING AGENDA Oldemeyer Center, Blackhorse Room 986 Hilby Avenue Seaside, California Wednesday, August 9, 2017 at 6:00 p.m.

1) 6:00 p.m. Call to Order

2) Roll Call

3) Identification of Closed Session Items (Part or all of a meeting may be closed to the public under special conditions. The Board may only consider matters covered in the agenda descriptions.)

A. Instructions to Real Property Negotiators Pursuant to Government Code Section 54956.8: A.P.N. 015-162-044, 015-162-009, 015-162-016, 015-162-017 and others (Negotiators: Payan/Whilden and Sutton/Lem/Moriarty/Fischer) B. Instructions to Real Property Negotiators Pursuant to Government Code Section 54956.8: A.P.N. 203-011-001, 203-011-019, 203-011-008 (Negotiators: Payan/ Whilden and Moriarty/Sutton/Lem/Grace)

4) Public Comment on Closed Session Item (The public may speak for a maximum of three minutes on any closed session item. Please complete a speaker form and give it to the Board Clerk.)

5) Adjourn to Closed Session

6) 6:30 p.m. Regular Meeting

7) Report on Return from Closed Session (The Board shall publicly report any action taken in Closed Session pursuant to Government Code Section 54957.1(a).)

8) Approval of Agenda

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9) Public Comments (The public may speak for a maximum of three minutes on any subject that is not on the agenda. Please complete a speaker form and give it to the Board Clerk.

10) Consent Items (Items on the Consent Calendar are routine and for which a staff recommendation has been prepared. There is no discussion of these items prior to the Board vote and items will be acted on in one motion, unless a member of the Board, staff or public requests specific items be discussed and/or removed from the Consent Calendar. Public speakers are limited to three minutes.) A. Approval of July 12, 2017 Minutes (S. Parker) B. Approval of Summary of Payments (K. McCullough) C. Approval of Revision to Policy Number 3002 – Emergency Preparedness, Disaster Recovery and Business Continuation Plan (K. McCullough) D. Approval of Architectural Design Plans and Specifications for Garland Ranch Regional Park Visitor Center Phase 2 Remodel (T. Jensen) E. Approval of Acceptance of FY 2017 National Oceanic and Atmospheric Administration, California Bay Watershed Education and Training Grant (J. Nelson) F. Approval to Contact with Casey Printing for Production and Distribution of Fall 2017/Winter 2018, and Spring/Summer 2018 “Let’s Go Outdoors!” Activities Guides (J. Nelson) G. Quarterly Investment Report (K. McCullough)

11) Discussion Item – Update on Commercial Use Fee Schedule (T. Jensen)

12) Division Reports (The General Manager and designated staff may provide reports on their activities or informational items and/or make brief announcements. They may also ask for clarification or direction from the Board.) A. Administration 1) Monthly Financial Report (K. McCullough) B. Environmental Education/Community Outreach 1) No Report C. Operations and Maintenance 1) No Report D. Planning and Conservation 1) No Report

13) Adjournment

Agenda packets, with the exception of Closed Session and non-approved items are available at the Administration Office. Agendas are available at the Garland Park Visitor Center and Big Sur, Carmel, Carmel Valley, CSUMB, Marina, Monterey, Pacific Grove and Seaside Public Libraries. Materials related to an item on this Agenda submitted after distribution of the Agenda packet are available for public inspection at the Administration Office during normal business hours. The Agendas and Agenda packets may also be viewed on the District website at www.mprpd.org.

AMERICANS WITH DISABILITIES ACT (ADA) NOTICE: If you believe you possess any disability that would require special accommodation in order to attend and participate in this meeting, please contact the District Office at (831) 372-3196 at least 24 hours prior to the scheduled meeting.

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AGENDA ITEM NO. 10-A

MONTEREY PENINSULA REGIONAL PARK DISTRICT 60 Garden Court, Suite 325 Monterey, California 93940-5341

BOARD OF DIRECTORS Kelly Sorenson (President) - Marina, Northern Fort Ord (Ward 1) Shane Anderson - Seaside, Northern Sand City, Southern Ft. Ord (Ward 2) Katie Pofahl - Monterey, Del Rey Oaks, Southwest Seaside, Southern Sand City (Ward 3) Kathleen Lee - Pacific Grove, New Monterey, Northern Pebble Beach (Ward 4) John Dalessio - Carmel, Carmel Valley, Big Sur, Southern Pebble Beach (Ward 5)

Oldemeyer Center, Blackhorse Room 986 Hilby Avenue July 12, 2017 Seaside, California Wednesday, 6:00 p.m.

MINUTES

1) 6:00 p.m. Call to Order – The meeting was called to order at 6:05 p.m.

2) Roll Call – Roll call was taken. PRESENT: Directors Dalessio; Pofahl; Sorenson and Lee (arrived at 6:06 p.m.) ABSENT: Director Anderson

3) Identification of Closed Session Items – President Sorenson identified the Closed Session items and welcomed public comment.

A. Instructions to Real Property Negotiators Pursuant to Government Code Section 54956.8: A.P.N. 015-162-044, 015-162-046 and others (Negotiators: Payan and Sutton/Lem/Moriarty/Fischer) B. Public Employee Performance Evaluation of General Manager Pursuant to Government Code Section 54957(b) C. Instructions to Real Property Negotiators Pursuant to Government Code Section 54956.8: A.P.N. 203-011-001, 203-011-019, 203-011-008 (Negotiators: Payan/Jensen/Whilden and Moriarty/Sutton/Lem/Grace)

4) Public Comment on Closed Session Item - None

5) Adjourn to Closed Session – Closed Session began at 6:05 p.m., recessed at 6:31 p.m., then resumed at 7:53 p.m. and adjourned at 8:33 p.m.

6) 6:30 p.m. Regular Meeting – The Regular Meeting began at 6:34 p.m.

7) Report on Return from Closed Session – President Sorenson announced that the Board concluded the General Manager’s performance evaluation and unanimously

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approved a 2.5% merit increase and 3.5% Cost of Living Adjustment for Mr. Payan. His new annual salary will be $190,324, effective July 1, 2017.

8) Approval of Agenda – Upon motion by Director Pofahl, seconded by Director Lee, the agenda was unanimously approved.

9) Presentation – Dave and Linda Mullaly and Norm and Fran Leve gave a presentation for a proposed dog park at Rancho Canada Unit of Palo Corona Regional Park and answered Director questions.

The Board reminded the group that there will be additional public workshops on proposed use of the park in the coming months.

10) Public Comments – Jay Zwagerman spoke to the Board about the possibility of having pickle ball courts at the Rancho Canada unit of Palo Corona Regional Park.

11) Consent Items – Upon motion by Director Pofahl, seconded by Director Lee, all items were unanimously approved. A. Approval of June 14, 2017 Minutes (S. Parker) B. Approval of Summary of Payments (K. McCullough) C. Approval of Request for Proposals (RFP) for Production and Distribution of District Fall 2017/Winter 2018 and Spring/Summer 2018 “Let's Go Outdoors!” Activities Guide (J. Nelson)

12) Discussion Items A. Review and Approval of Fiscal Year 2017-18 Pay Schedule (S. Parker)

After discussion and upon motion by Director Dalessio, seconded by Director Pofahl, the Board unanimously approved the FY2017-18 pay schedule.

B. Approval of Monument, Art & Exhibits Policy and Procedures (R. Payan)

After discussion and upon motion by Director Lee, seconded by Director Pofahl, the Board unanimously approved the policy and the creation of a “Monuments, Art and Exhibits Committee” and assigned Directors Dalessio and Pofahl to serve on the committee. The committee will review the draft policy and recommend any additional changes.

C. Consideration of Request from Carmel American Legion 512 for Stone from Palo Corona Regional Park (R. Payan)

After discussion and upon motion by Director Dalessio, seconded by Director Pofahl, the Board unanimously authorized the General Manager to continue discussions with the Carmel American Legion for use of the requested stone. The final request and proposed signage will be brought back to the Board for review and consideration.

13) Division Reports – All Division Reports are informational only and may be written or oral.

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A. Administration 1) Monthly Financial Report (K. McCullough) 2) Impact of CalPERS New Discount Rate (K. McCullough) B. Environmental Education/Community Outreach 1) No Report C. Operations and Maintenance 1) Operations and Maintenance Division Update (C. Camarillo) D. Planning and Conservation 1) No Report

14) Adjournment – The meeting was adjourned at 8:33 p.m.

______Shuran Parker, Recording Secretary

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AGENDA ITEM NO. 10-C

MONTEREY PENINSULA REGIONAL PARK DISTRICT BOARD OF DIRECTORS MEETING

DATE: August 9, 2017 TO: Board of Directors FROM: Kelly McCullough, Finance Manager REVIEWED BY: Rafael Payan, General Manager SUBJECT: Approval of Revision to Policy Number 3002 – Emergency Preparedness, Disaster Recovery and Business Continuation Plan

RECOMMENDED ACTION Staff respectfully recommends approval of a revision to the Emergency Preparedness, Disaster Recovery and Business Continuation Plan (ATTACHMENT 1)

FISCAL IMPACT: There is no fiscal impact to revising the policy.

FUNDING SOURCE: There is no funding source. This is a policy revision that does not require funding.

FUNDING BALANCE: There is no funding balance. This is a policy revision that does not require funding.

DISCUSSION: On June 3, 2013, the Board approved the Emergency Preparedness, Disaster Recovery and Business Continuation Plan Policy, Policy No. 3002. Prior to this date the District had no formal policy in place to deal with emergencies or natural disasters.

The Soberanes Fire which began in July 2016 and the Winter 2017 storm events did not interfere with or prevent the normal business operations of the District, although they incurred considerable damage to District property. However, the District utilized these events as an opportunity to review the policy for actual real time events.

With legal counsel consultation, it was determined that section 1.12 of the policy applies only to specific agencies. Government Code 22050 appears to grant emergency powers to all public agencies; but then the last paragraph states it only applies to actions taken pursuant to specific code sections. These sections are for specific agencies granted contracting power in the Public Contracts Code—which do not include regional park districts.

Therefore, a revision to the policy is being presented to the Board to approve removal of section 1.12 Authorization During District Emergencies. A draft revision is attached with all changes marked in red (ATTACHMENT 1)

ATTACHMENTS: 1. Draft Revision to Emergency Preparedness, Disaster Recovery and Business Continuation Policy #3002

Monterey Peninsula Regional Park District Policy & Procedure Manual

Title: Emergency Preparedness, Disaster Recovery and Business Continuation Plan Department: Operations and Finance Effective Date: June 3, 2013 Policy No: 3002 Revisions: August 9, 2017

1.0 Overview

1.1 Policy Statement

It is the Policy of The Monterey Peninsula Regional Park District (District) to maintain a comprehensive Emergency Preparedness, Disaster Recovery and Business Continuity Plan (“Plan”) for all critical organization functions. Each department head is responsible for ensuring compliance with this policy and that their respective “Plan” component is tested no less than annually. The “Plan” should be tested in a simulated environment to ensure that it can be implemented in emergency situations and that management and staff understands how it is to be executed. The District will coordinate the emergency “Plan”, function and response with those responders from the public and private entities and organizations charged with emergency duties. The District’s “Plan” efforts exercise reasonable measures to protect employees, safeguard assets, and continue the agencies business operations.

1.2 Introduction

This document is the Emergency Preparedness, Disaster Recovery and Business Continuity Plan (“Plan”) for the Monterey Peninsula Regional Park District administrative office, located at 60 Garden Court, Suite 325, Monterey, California (or current location), and Ranger Station office, located at 700 West Carmel Valley Road, Carmel, California (or current location).

This “Plan” was specifically designed to guide the District through a recovery effort of specifically identified organization functions. At the onset of an emergency condition, District employees and resources will respond quickly to any condition, which could impact the District’s ability to perform its critical organization functions. The procedures contained within have been designed to provide clear, concise and essential directions to recover from varying degrees of organization interruptions and disasters: Short-Term, Ride Out (48-hours or less), Medium-Term, Temporary (up to 6-weeks), Long-Term, Relocation (6-weeks or more).

1.3 Confidentiality Statement

The accompanying policy “Plan” manuals are classified as the confidential property of the District. Due to the sensitive nature of the information contained herein, these policy “Plan” manuals are available only to those persons who have been designated as “Plan” participants, assigned membership to one of the District’s recovery teams, or who otherwise play a direct role in the recovery process. The policy “Plan” manual remains the property of the District and may be repossessed at any time. Unauthorized use or duplication of this manual is strictly prohibited and may result in disciplinary action and/or civil prosecution.

1.4 Manual Distribution

Each “Plan” recipient will receive and maintain two (2) copies of the “Plan” manual; one copy will be kept in the “Plan” recipient’s work area; the second copy will be kept at the “Plan” recipient’s residence. Each manual has a control number to track its distribution. Replacement manuals and additional copies may be obtained from the District’s Disaster Recovery Manager. Backup copies of all recovery documentation are maintained at the District’s offsite backup location.

1.5 Manual Reclamation

“Plan” recipients who cease to be an active member of a disaster recovery team or an employee of the District must surrender both copies of their disaster recovery “Plan” to the Disaster Recovery Manager. The District reserves any and all rights to pursue the return of these manuals.

1.6 Plan Revision Date

The latest policy “Plan” revision date appears in the lower right hand corner of the header. This date indicates the most published date of the “Plan” section.

1.7 Defined Emergency

An emergency means the actual or threatened existence of conditions of disaster or of extreme peril to the provision of critical District functions and the health and safety of staff or the public, caused by such conditions as fire, severe storm, riot, hazardous materials releases, earthquake, power outages, dam failures, floods, freezes, water supply contamination, pandemic, terrorism, war and other conditions which may be beyond the capability of the services, personnel, equipment, and facilities of this District, and may require the combined forces of other political subdivisions, other agencies, volunteer and non-profit organizations, or the private sector to respond. It is further defined as a disruption of normal organization functions where the expected time for returning to normalcy would seriously impact the District’s ability to maintain customer commitments and regulatory compliance.

1.8 Recovery Objectives

The principal objective of the “Plan” is to develop, test and document a well-structured and easily understood plan which will help the District recover as quickly and effectively as possible from an unforeseen disaster or emergency which interrupts normal operations, information systems and business operations. Additional objectives include the following:

• To ensure the life/safety of all District employees & volunteers throughout the emergency condition, disaster declaration, and recovery process.

• The need to ensure that all employees fully understand their duties in implementing such a plan.

• To re-establish the essential organization related services provided by the District within their required recovery window.

• To suspend all non-essential activities until normal and full organization functions have been restored.

8/2017 Page 2 of 4 MPRPD Business Continuation Policy

• To mitigate the impact to the District’s customers, vendors and partners through the rapid implementation of effective recovery strategies as defined in the “Plan”.

• To ensure that operational policies are adhered to within all planned activities.

• To ensure that proposed contingency arrangements are cost effective.

• To reduce confusion and misinformation by providing a clearly defined command and control structure.

• To consider relocation of personnel and facilities as a recovery strategy of last resort.

• To consider the impacts on other District-wide sites.

1.9 Emergency Preparedness

The Board of Directors authorizes the establishment of an Emergency Preparedness Program, which consists of the nationally-recognized four phases of emergency management: mitigation, preparedness/planning, response, and recovery. District actions will include developing and maintaining an District-wide emergency “Plan”, identifying and training District staff to activate and use the “Plan”, appointing District staff to critical positions identified in the “Plan”, and appointing staff to represent the District in negotiations or consultations with public and private agencies on matters pertaining to response to the emergency and recovery of damaged systems and financial costs incurred during the emergency.

1.10 Standardized Emergency Management System

The California Office of Emergency Services regulates the Standardized Emergency Management System (SEMS), which was created by Government Code §8607 following the East Bay Hills Firestorm in 1991. To ensure reimbursement for claims filed after a disaster, all District emergency plans, procedures, and training will follow the SEMS regulations, and coordinate with the District-wide emergency plan.

1.11 District Emergency Declaration

When an emergency condition arises, the General Manager will immediately notify the Board President and may, in consultation with the Board President, declare a “District Emergency.” The Board must ratify the declaration within 14 days at a regular, special or emergency Board meeting.

1.12 Authorization During District Emergencies

The General Manager’s Declaration of a “District Emergency” is a public acknowledgment of the serious situation the District faces, and that the District’s resources may not be adequate to respond to the emergency. The Board of Directors, in consultation with the General Manager or their successor, may delegate to the General Manager or their successor the authority to suspend competitive bidding and enter into emergency contracts up to $250,000, per contract, without bids or notice, as authorized by Public Contract Code §20567 and §22050.

8/2017 Page 3 of 4 MPRPD Business Continuation Policy

1.12 Mutual Aid

The California Master Mutual Aid Agreement (Government Code §8561, §8615, and §8617) allows for the implementation of mutual aid during threatened, actual, or declared emergencies. The General Manager and their successors, in accordance with the “Plan”, may request mutual aid/assistance from other local government and public agencies, or commit District resources to other agencies requesting aid. The General Manager may sign appropriate documents to effectuate mutual aid/assistance and other emergency response agreements.

1.13 Continuity of Management

The District’s emergency “Plan” will list at least two successors to critical staff identified in the “Plan”, including the General Manager. In the event the primary person is unable to respond to an emergency, each successor, in order, may assume all the duties and powers of the primary staff.

1.14 Status Reports

The General Manager will provide annual reports to the Board of Directors on the progress of the Emergency Preparedness Program “Plan”. Additional reports will be given to the Board on the effectiveness of the “Plan” and District response within 60 days of the occurrence of a declared District Emergency, when applicable.

Supplemental Materials:

Emergency Policy Plan Manuals by Department: 1. Administration 2. Environmental Education 3. Land Conservation and Resource Management 4. Operations and Maintenance

8/2017 Page 4 of 4 MPRPD Business Continuation Policy

AGENDA ITEM NO. 10-D

MONTEREY PENINSULA REGIONAL PARK DISTRICT BOARD OF DIRECTORS MEETING

DATE: August 9, 2017 TO: Board of Directors FROM: Tim Jensen, Planning and Conservation Manager REVIEWED BY: Rafael Payan, General Manager SUBJECT: Garland Ranch Regional Park Visitor Center Remodel Phase 2

RECOMMENDED ACTION Staff recommends the Board approve the proposed Phase 2 remodel and authorize staff to solicit an architectural Request for Proposal (“RFP”) for design plans and specifications.

FISCAL IMPACT: Unknown

FUNDING SOURCE: 6978 GRRP Visitor Center Plan/Design

FUNDING BALANCE: $250,000.00

DISCUSSION: In 2012, staff obtained an anonymous donor grant of $250,000 to remodel and expand the 37-year old Visitor Center at Garland Ranch Regional Park (“VC”). Staff subsequently obtained Board approval to solicit for architectural plans and specifications (ATTACHMENT 1) that were then used to solicit for public work request for bids (“PW- RFB”) to construct the remodel. The Board approved plan identified a future Phase 2 Education Classroom. Staff recently discussed this Phase 2 project with the previous anonymous donor and negotiated a revised Phase 2 project (ATTACHMENT 2) that the donor agreed to grant $100,000 for construction, based on a contractor’s build-estimate (ATTACHMENT 3). All other expenses, such as plans and permits, and interior furnishings, are to be the District’s. The revised Phase 2 project is sited to take advantage of the pre-existing roof, fire sprinkler system, and slab, as well as its exclusion from FEMA floodway delineation. For patio replacement, staff supports relocating a detached shade structed in the arboretum area (ATTACHMENT 4). With board approval, staff will solicit an RFP for architectural plans and specifications (ATTACHMENT 5). Submissions and a staff recommendation will be subsequently submitted to the Board for consideration and approval. ATTACHMENTS: 1. Phase 1 Plan 2. Revised Phase 2 Siting 3. Construction Estimate 4. Proposed Patio Relocation 5. Architectural Services RFP

Potential Patio Shade Structure Relocation Sites REQUEST FOR PROPOSALS

ARCHITECT / ARCHITECURAL FIRM

MONTEREY PENINSULA REGIONAL PARK DISTRICT

Proposals must be received by MPRPD no later than 5:00 PM (PST) on

Mail or deliver proposals to:

Monterey Peninsula Regional Park District Planning and Conservation Manager 60 Garden Court #325 Monterey, CA 93940

Late proposals will not be accepted

Direct technical questions regarding this RFP to Tim Jensen, Planning & Conservation Manager 831-372-3196 x2 or [email protected]

REQUEST FOR PROPOSAL (RFP) ARCHITECT / ARCHITECTURAL FIRM (Garland Ranch Regional Park Visitor Center – Phase 2)

Monterey Peninsula Regional Park District (MPRPD) is seeking competitive sealed proposals from qualified architects and architectural firms to provide architectural services outlined in the SCOPE OF WORK Section of this RFP.

1. BACKGROUND AND OBJECTIVES MPRPD was established in November, 1972, by local voter initiative. Governed under Public Resources Code Section 5500 et. seq., MPRPD is a special district sub-division of the State of California. Its single purpose mission is to protect and preserve undeveloped open space lands for public use and enjoyment1. Garland Ranch Regional Park2 was MPRPD’s first major land acquisition in 1975. Soon after the acquisition MPRPD contracted for design and construction of the present-day Visitor Center3. Thirty years later MPRPD has outgrown the current structural footprint and desires to have the building enlarged by ± 500 square feet. The Visitor Center serves several public and agency purposes. Its primary role is as a public information center for the park and the district. As such, MPRPD desires to move a small museum collection of animals and artifacts to the Visitor Center for greater public accessibility. Additionally, the Visitor Center is regularly staffed Docents and more space is needed for accommodating these volunteers and their activities. Finally, MPRPD is growing its outdoor environmental education program and desires to use the Visitor Center as a gathering place for program participants as they start or end activities centered at Garland Ranch Regional Park. In expanding the Visitor Center MPRPD desires to modernize the structure along LEEDS or similar architectural design and build standards for eventual ‘certification’ as a ‘green’ building. Financial and physical considerations will dictate to what level or degree of ‘greenness’ the building attains. Lastly, MPRPD desires to maintain the current ‘look’ and sense of openness that currently exists with the structure. Deviation from the present-day appearance of the building is not desirable.

II. SCHEDULE Request for Proposal mailed to consultants ...... Deadline for receipt of Proposals (5:00 pm) ...... Consultant Short List ...... Expected Contract Award ...... Contract Duration ......

1 See attachment 1 2 See attachment 2 3 See attachment 3 2

III. SCOPE OF WORK MPRPD is requesting full architectural services, excluding soil testing and special inspections, for assisting MPRPD in the successful completion of the project. Services include: - Visitor Center expansion and modernization design specification and architectural renderings that include: * Remodel with additional ±500sf to match existing structure; * Energy efficiency system (LEEDS); * Class B fire retardant materials * ADA accessibility - Estimate of probable construction cost; - Construction plan documents preparation; - Reproduction costs; - County permit process assistance; - Construction RFP and proposal evaluation assistance; - Construction and County Building Permit administration; - Final inspection and project completion acceptance. Unless noted by the architect, MPRPD will presume that all costs to accomplish these goals are included in the RFP. All final design and construction documents, plans, specifications, drawings, etc., shall include, at a minimum, the following: - All the information necessary to allow contractors to bid on the project; - All necessary notes so that each of the major trades can be under separate contract; - All structural, electrical, mechanical, utility, plumbing, landscaping, and site drawings; - Seven (7) printed copies and one (1) .pdf of the final construction documents for use in permitting, bidding, and constructing the project; - A detailed construction cost estimate; - A detailed operations (energy consumption and maintenance) cost estimate; and

IV. PROPOSAL REQUIREMENTS The requirements of this section are mandatory. Any proposal submitted without responding to the following will be deemed incomplete and not considered. A. Your Proposal shall not exceed 10 letter-sized sheets. Each sheet shall be printed single-sided. The cover letter shall be separate and not exceed two sheets of letter- 3 sized paper with single-sided print. B. Six (6) original proposals are required. Facsimile machine (FAX) proposals will not be accepted. C. Your Proposal shall include your legal name, current mailing address, current telephone number, and current e-m address. D. The firm shall list all licenses and professional certifications currently held, and their tax identification number. E. The Proposal shall identify any and all sub-contractors the contractor is expected to employ if awarded the contract. The qualifications, licenses, and professional certifications of all listed sub-contractors shall be included. F. The Proposal must be delivered to the MPRPD office by 5:00 p.m. on . Proposals received after 5:00 p.m. on , will not be accepted. Proof of receipt is an MPRPD date stamp. Proposals must be submitted to: MPRPD Attn: Tim Jensen GRRP VC RFP-2 60 Garden Court #325 Monterey, CA 93940 G. The Proposal must include the following items: 1. Technical Proposal (Attachment A) Describe in detail your approach, skills, understanding and experience related to performing the necessary tasks as described in above Scope of Work, including relevant licenses and permits. 2. Signature Authorization (Attachment B) 3. Related Experience Listing (Attachment C) 4. Cost Proposal submitted in a separate sealed envelope This should include a detailed cost for the work to be performed, identifying by position the hours associated with each task, as well as direct, indirect, and overhead costs.

V. RESPONSIBILITY OF PROPOSER If the RFP is found to be insufficient for the architect/firm to obtain a clear understanding of the services required or the instructions and requirements in the RFP are not sufficiently clear for the architect/firm to submit a completed proposal, then the architect/firm may obtain written clarification from MPRPD. Said written clarification shall be requested of MPRPD no later than 24-hours prior to the required due date and time for RFP submission. If written clarification is obtained the architect/firm must include a copy of the written request and MPRPD response in the RFP it submits. Failure to fully read the RFP and comply with its instructions is at the architect’s/firm’s own risk. All prices and notations must be printed in ink, by computer, or typed. Errors may be crossed-out with corrections written in ink or typed adjacent to the correction. MPRPD will not accept any corrections or 4 modifications after the closing date and time. The person signing the RFP must have the architect’s/firm’s approved authority to bind the architect/firm contractually4 and must be the same person initialing any corrections. Submission of an RFP to MPRPD will be interpreted by MPRPD as the architect’s/firm’s willingness to comply with all terms and conditions set forth herein. All costs associated with the preparation of the RFP are the sole responsibility of the architect/firm. MPRPD assumes no liability for any costs incurred by any RFP respondent architect/firm throughout the entire selection process. The architect/firm guarantees that any RFP submission, including attachments, exhibits, renderings, sketches, references, supplemental material, etc., are not the product of collusion with any other offer and no effort has been made to fix the RFP price/cost/fee of any offer or to fix the overhead, profit, or cost estimate of any RFP or its price/cost/fee.

VI. ARCHITECT RFP EVALUATION and SELECTION Each proposal will be reviewed by an MPRPD convened evaluation committee to determine if it meets the proposal requirements. Failure to meet the requirements of the RFP will be cause for rejection of the proposal. Evaluation of each timely submitted and accepted RFP will be based upon a set of pre- determined and weighted criteria established for each of the required submissions in this section. These required submissions are: 1. The name of the architect/firm and the managing principal; 2. The address for the principal place of business of the architect/firm; 3. The size of the architect’s/firm’s staff and current workload; 4. A record of previous relevant experience with the tasks outlined in the SCOPE OF WORK that apply to similar work to the proposed Garland Ranch Regional Park Visitor Center expansion and modernization; 5. References, including names, addresses, phone numbers, and e-mail addresses of no more than seven (7) individuals, firms, organizations, agencies, or clients familiar with your or your firms performance; 6. If you represent a firm; the identification, role, certifications/licenses, and years of professional service for key individuals on the firm’s team, and/or its customarily retained consultants; 7. Brief responses to the work items outlined in the SCOPE OF WORK; 8. A reasonable time-line for completing the items outlined in the SCOPE OF WORK; 9. A close approximation of the number of hours and related costs to perform the items outlined in the SCOPE OF WORK, and the applicable hourly rates or multiplier for base rates of individuals who will be employed on the project. MPRPD reserves the right to reject all proposals and also reserves the right to waive

4 See attachment 4 5 any irregularity, informality, or technicality in any RFP in its best interest, and is not obligated to award a contract based upon the lowest priced RFP. If it is found that a proposer is not responsible (i.e., has not paid taxes, is not a legal entity or citizen, submitted a proposal without an authorized signature, falsified any information in the proposal package, etc.), the proposal will be rejected. MPRPD’s selection committee may consist of board members, staff, legal counsel, inter-agency contract administrators or construction engineers, or non-competing licensed architects. MPRPD will review all evaluated RFP’s based on the rated evaluation criteria and select the three (3) architects/firms receiving the highest scores. The three (3) architects/firms receiving the highest scores may be invited to participate in an interview with the evaluation committee. The architect/firm interview participants will be limited to the project manager and/or one principal of the firm. The date and time for an interview will be determined after review of all submitted proposals. Following the interview, the architects/firms will be ranked first (primary), second (secondary), and third (tertiary).

VII. AWARD The primary architect/firm will be invited to proceed to contract negotiation. If MPRPD is unable to negotiate a mutually acceptable contract agreement with the primary architect/firm it reserves the right to terminate negotiations and begin negotiations with the secondary architect/firm.

VIII. COMPENSATION FOR SERVICES (FEE) MPRPD intends to enter into a Professional Services Contract agreement with the successful architect or firm. Compensation (fee) for the services identified in the SCOPE OF WORK section will be based on a time expended basis with an agreed maximum ‘not to exceed’ value.

IX. INSURANCE Before signing a contract or commencing work on this project, the contractor shall provide evidence that the following insurance requirements are in place and to MPRPD’s satisfaction: A. General and Excess Liability; B. Worker's Compensation as required by law; B. Professional Liability. Each policy of insurance required by this section shall provide for no less than 30 days advance notice to MPRPD prior to cancellation. Each policy shall be endorsed to waive all right of subrogation against MPRPD by reason of any payment made for claims under the above coverage.

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X. EQUAL OPPORTUNITY, AFFIRMATIVE ACTION, AND OTHER REG’S The successful architect/firm must covenant and agree to abide by all applicable federal and state regulations pertaining to Equal Employment and fair labor standards. Additionally, the successful architect/firm must comply with all applicable MPRPD policies concerning work in and on MPRPD lands and all applicable County policies and project permit terms and conditions. A copy of all applicable federal, state, and MPRPD regulations and/or policies may be obtained from MPRPD.

XI. RFP OWNERSHIP All RFP’s, including attachments, exhibits, renderings, sketches, references, supplemental material, etc., shall become, upon submission to MPRPD, the property of MPRPD and will not be returned to the submitting architect/firm.

XII. NOTICE OF RFP The Monterey Peninsula Regional Park District is now accepting proposals from qualified architects or architectural firms for design of the Garland Ranch Regional Park Visitor Center Expansion and Modernization that will include the addition of approximately 400 sf of new visitor serving exhibit, meeting, and educational space. Copies of the RFP are available at the MPRPD Administration Office at: MPRPD 60 Garden Court #325 Monterey, CA 93940 831-372-3196 (p) 831-372-3197 (f) Proposals will be received at the above address up until 5:00PM on .

XIII. ATTACHMENTS 1. MPRPD Newsletter 2. Garland Ranch Regional Park Brochure 3. GRRP Visitor Center Photoset and Concept Design 4. Signature Authorization

7 Attachment 3 GRRP VC Scope, Photoset, and Concept Design

Scope

CONSTRUCTION DOCUMENTS The Architect will develop and draft construction documents in accordance with Monterey County building codes and zoning ordinances. The Architect shall decide what drawings are necessary for construction, which may include, but are not limited to:  Site plan; - Interior and exterior elevations;  Demolition plans; - Floor plans;  Ceiling plans; - Door and window details;  ADA details;  Materials and fixtures lists;  Construction details; - Electrical, plumbing, and other utility details;  Fire Sprinkler System details;  Zoning and code information for permitting;  General notes;  Geotechnical notes; CONSTRUCTION ADMINISTRATION The Architect shall also perform owner advocacy during construction by answering contractor questions, interpreting the construction documents, and approving final construction sign-off.

AGENDA ITEM NO. 10-E

MONTEREY PENINSULA REGIONAL PARK DISTRICT BOARD OF DIRECTORS MEETING

DATE: August 9, 2017 TO: Board of Directors FROM: Jackie Nelson, Environmental Education Supervisor REVIEWED BY: Rafael Payan, General Manager SUBJECT: Approval of Acceptance of FY 2017 National Oceanic and Atmospheric Administration, California Bay Watershed Education and Training Grant

RECOMMENDED ACTION Staff respectfully recommends that the Board approve acceptance of the 2017 California Bay Watershed Education and Training (B-WET) grant for implementation of the third year of the “Connecting Students to Their Local Watershed” education program.

FISCAL IMPACT: Fiscal Year 2017-18 revenue in the amount of $58,649, with an in-kind match in the amount of $55,127, for the continuation and further development of in-field programs engaging students in meaningful watershed experiences and to provide teachers with professional development opportunities.

FUNDING SOURCE: Account #4214-BWET Grant revenue.

FUNDING BALANCE: There is a revenue funding balance of $39,074.64 from the Year 2 (FY 2016) B-WET grant cycle. The Year 3 (FY 2017) balance is to be determined. Staff will respectfully request that the Board of Directors review these new revenue dollars and amend the budget at a future date.

DISCUSSION: MPRPD has been awarded $58,649 from the federal Department of Commerce’s National Ocean Service (NOS), and National Oceanic and Atmospheric (NOAA) 2017 B-WET program to continue the third year of the “Connecting Students to Their Local Watershed” education program in partnership with the Pacific Grove Museum of Natural History (PGMNH).

The in-kind match in the amount of $55,127 includes production and distribution costs of two Let’s Go Outdoors! seasons, and the PGMNH Director of Education and Exhibits and MPRPD Environmental Education Supervisor’s time to cover project management including strategic planning, business and contractual management, risk management, program development and evaluation, grant compliance oversight, as well as assessment of the program's alignment to organizational goals and reporting.

As a result of the BWET funding, MPRPD and PGMNH staff were able to exceed the Year 2 goal by 15%, serving 809 students in the field, with 25 out of the 28 field excursions being held at Garland Ranch Regional Park. Of that, a total of 637 students received additional contact hours in the classroom before their field experiences.

Year 2 of the grant period had many successes. There were also challenges with staffing changes, transportation reimbursement requests and teacher workshop scheduling. Staff is currently addressing these challenges in preparation for the Year 3 grant cycle.

The semiannual grant report, used to improve the program and its outcomes, will be presented to the Board in an upcoming board report which shall include a complete evaluation of the watershed education program, including the student surveys and teacher professional development workshop surveys, financial assessment, and long term planning of the activities.

The long-term goals are: 1) increasing students’ knowledge of potential threats to their local watershed; 2) increasing science literacy among students; 3) improving students’ personal choices regarding the environment; 4) motivating students to pursue a career in science; and 5) securing on-going funding.

ATTACHMENTS: 1. Grant Application and Award Letter

AGENDA ITEM NO. 10-F

MONTEREY PENINSULA REGIONAL PARK DISTRICT BOARD OF DIRECTORS

DATE: August 9, 2017 TO: Board of Directors FROM: Jackie Nelson, Environmental Education Supervisor REVIEWED BY: Rafael Payan, General Manager SUBJECT: Approval to Contract with Casey Printing, Inc. for Production and Distribution of Fall 2017/Winter 2018, and Spring/Summer 2018 Let’s Go Outdoors! Activities Guide

RECOMMENDED ACTION Staff recommends that Casey Printing, Inc. be awarded the contract for services in the total amount of $21,722 for the print production and distribution of the Fall 2017/Winter 2018 and Spring/Summer 2018 Let’s Go Outdoors! (LGO!) activities guides and that staff be authorized to execute said contract in its present, or substantially the same form (ATTACHMENT 1).

FISCAL IMPACT For Fiscal Year 2017-18 staff has budgeted $43,500 for the publication’s print production and distribution. This funding is the same as in previous years.

FUNDING SOURCE: Account 6320 – “Printing” and 6313 – “Postage”

FUNDING BALANCE: Fund balance available as of this report period for account 6320 is $22,000 and for account 6313 is $21,500.

DISCUSSION The July 12, 2017 Board meeting, the Board of Directors approved the issuance of a Request for Proposals (RFP) for printing and distribution of the 2017/Winter 2018 and Spring/Summer 2018 LGO! activities guides with the option to renew the agreement contract for FY 2018- 2019.

A total of ten Print and Copying businesses were sent the Print and Production RFP. Four businesses responded. Three of the four firms responded to “Option A”: 69,500 copies of the 20 page LGO! with a glossy cover and HiBrite text pages. The fourth respondent responded only on “Option B”: the “Bidder’s Choice” option. Upon review of the bids, staff selected “Option A” as being the most cost effective and still environmentally conscience option. The Casey Printing, Inc. “Option A” submittal was the lowest of the bids at $10, 861.00 for the print and distribution, excluding USPS mailing fees which are estimated at $10,600 for each Let’s Go Outdoors! season, totaling $21,700 for the two seasons. Staff has previously contracted with Casey Printing and is confident with their approach to services, timeliness and quality of work.

ATTACHMENT 1: Casey Printing, Inc. Print Production and Distribution Contract for Services

Monterey Peninsula Regional Park District 60 Garden Court, Suite 325 Monterey, CA 93940-5341 Contract for Services

This AGREEMENT is made and effective as of , between the Monterey Peninsula Regional Park District, a special district sub-division of the State of California, herein referred to as “DISTRICT” and CASEY PRINTING, INC., herein referred to as “CONTRACTOR”.

In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This AGREEMENT shall commence on August 9, 2017, and shall remain and continue in effect until the tasks described herein under Scope of Work are completed and produced, but in no event later than June 30, 2018, unless terminated sooner pursuant to the provisions of this AGREEMENT. 2. SERVICES CONTRACTOR shall complete and produce the tasks described and according to the schedule of performance set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. 3. PERFORMANCE CONTRACTOR shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform, complete, and produce all tasks described herein. CONTRACTOR shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of CONTRACTOR hereunder in meeting its obligations under this AGREEMENT. CONTRACTOR further agrees to abide by DISTRICT policies while performing work under this AGREEMENT on DISTRICT property as set forth in Exhibit B and attached hereto and incorporated herein as though set forth in full. 4. DISTRICT MANAGEMENT DISTRICT’s General Manager shall represent DISTRICT in all matters pertaining to the administration of this AGREEMENT, review and approval of all appropriate products submitted by CONTRACTOR, including but not limited to the authority to enlarge the list of Tasks to be Performed or to change the compensation due to CONTRACTOR. DISTRICT General Manager shall be authorized to act on DISTRICT’s behalf and to execute all necessary documents that enlarge the Tasks to be Performed or change CONTRACTOR’s compensation, subject to Section 5 hereof. 5. PAYMENT (a) The DISTRICT agrees to pay CONTRACTOR in accordance with the payment rates and

terms as set forth herein. This amount shall not exceed TWENTY-TWO THOUSAND Dollars ($22,00) for the total term of the AGREEMENT unless additional payment is approved as provided in this AGREEMENT. (b) CONTRACTOR shall not be compensated for any services rendered in connection with its performance of this AGREEMENT prior to the AGREEMENT being fully executed with written signatures by both CONTRACTOR and DISTRICT. (c) CONTRACTOR shall not be compensated for any services rendered in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the DISTRICT. CONTRACTOR shall be compensated for any additional services in the amounts and in the manner as agreed to by DISTRICT and CONTRACTOR at the time DISTRICT’s written authorization is given to CONTRACTOR for the performance of said services. The DISTRICT may approve additional payment for work that does not exceed ten percent (10%) of the amount of identified in the AGREEMENT, but in no event shall such sum exceed $2,200. Any payments for additional work in excess of the approved amount shall be CONTRACTOR responsibility, unless approved by the DISTRICT. (d) CONTRACTOR will submit invoices monthly for actual services performed. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If DISTRICT disputes any of CONTRACTOR’s billings, DISTRICT shall give written notice to CONTRACTOR within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) DISTRICT may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving said suspension or termination upon CONTRACTOR with at least a ten (10) day prior written notice. Upon receipt of said notice, CONTRACTOR shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If DISTRICT suspends or terminates a portion of this AGREEMENT such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT. (b) In the event this AGREEMENT is terminated pursuant to this Section, DISTRICT shall pay to CONTRACTOR the actual value of the work performed up to the time of termination, provided that the work performed is accepted by and determined by DISTRICT to be of value. Upon termination of the AGREEMENT pursuant to this Section, CONTRACTOR will submit an invoice to the DISTRICT pursuant to Section 5. 7. DEFAULT OF CONTRACTOR (a) CONTRACTOR failure to comply with the provisions of this AGREEMENT shall constitute a default. In the event that CONTRACTOR is in default for cause under the terms of this AGREEMENT, DISTRICT shall have no obligation or duty to continue compensating CONTRACTOR for any work performed after the date of default and can terminate this AGREEMENT immediately by written notice to the CONTRACTOR. (b) If DISTRICT General Manager or delegate determines that CONTRACTOR is in default in the performance of any of the terms or conditions of this AGREEMENT, General Manager shall cause to be served upon the CONTRACTOR a written notice of the default. The CONTRACTOR shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the CONTRACTOR fails to cure its default within such period of time, DISTRICT shall have the right, notwithstanding any other provision of this AGREEMENT, to terminate this

AGREEMENT without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this AGREEMENT. 8. OWNERSHIP OF DOCUMENTS (a) CONTRACTOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by DISTRICT that relate to the performance of services under this AGREEMENT. CONTRACTOR shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. CONTRACTOR shall provide free access to the representatives of DISTRICT or its designees at reasonable times to such books and records; shall give DISTRICT the right to examine and audit said books and records; shall permit DISTRICT to make transcripts there from as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this AGREEMENT shall become the sole property of the DISTRICT and may be used, reused, or otherwise disposed of by the DISTRICT without the permission of the CONTRACTOR. With respect to computer files, CONTRACTOR shall make available to the DISTRICT, at the CONTRACTOR’s office and upon reasonable written request by DISTRICT, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. 9. INDEMNIFICATION (a) Indemnification for Professional Liability. When the law establishes a professional standard of care for CONTRACTOR’s Services, to the fullest extent permitted by law, CONTRACTOR shall indemnify, protect, defend and hold harmless DISTRICT and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of CONTRACTOR, its officers, agents, employees or sub-contractors (or any entity or individual that CONTRACTOR shall bear the legal liability thereof) in the performance of professional services under this AGREEMENT. (b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, CONTRACTOR shall indemnify, defend and hold harmless DISTRICT, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this AGREEMENT by CONTRACTOR or by any individual or entity for which CONTRACTOR is legally liable, including but not limited to officers, agents, employees or sub-contractors of CONTRACTOR. (c) General Indemnification Provisions. CONTRACTOR agrees to obtain executed indemnity AGREEMENTs with provisions identical to those set forth here in this section from each and every sub-contractor or any other person or entity involved by, for, with or

on behalf of CONTRACTOR in the performance of this AGREEMENT. In the event CONTRACTOR fails to obtain such indemnity obligations from others as required here, CONTRACTOR agrees to be fully responsible according to the terms of this section. Failure of DISTRICT to monitor compliance with these requirements imposes no additional obligations on DISTRICT and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend DISTRICT as set forth here is binding on the successors, assigns or heirs of CONTRACTOR and shall survive the termination of this AGREEMENT or this section. 10. INSURANCE CONTRACTOR shall maintain prior to the beginning of and for the duration of this AGREEMENT insurance coverage as specified in Exhibit C attached to and part of this AGREEMENT. 11. INDEPENDENT CONTRACTOR (a) CONTRACTOR is and shall at all times remain as to DISTRICT a wholly independent CONTRACTOR. The personnel performing the services under this AGREEMENT on behalf of CONTRACTOR shall at all times be under CONTRACTOR exclusive direction and control. Neither DISTRICT nor any of its officers, employees, or agents shall have control over the conduct of CONTRACTOR or any of CONTRACTOR officers, employees, or agents, except as set forth in this AGREEMENT. CONTRACTOR shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the DISTRICT. CONTRACTOR shall not incur or have the power to incur any debt, obligation, or liability whatever against DISTRICT, or bind DISTRICT in any manner. (b) No employee benefits shall be available to CONTRACTOR in connection with performance of this AGREEMENT. Except for the fees paid to CONTRACTOR as provided in the AGREEMENT, DISTRICT shall not pay salaries, wages, or other compensation to CONTRACTOR for performing services hereunder for DISTRICT. DISTRICT shall not be liable for compensation or indemnification to CONTRACTOR for injury or sickness arising out of performing services hereunder. (c) CONTRACTOR shall provide DISTRICT with a list of potential sub-contractors and sub- contractor services CONTRACTOR may engage in the performance of services under this AGREEMENT prior to DISTRICT fully executing the AGREEMENT. 12. LEGAL RESPONSIBILITIES CONTRACTOR shall keep itself informed of State and Federal laws and regulations that in any manner affect those employed by it or in any way affect the performance of its service pursuant to this AGREEMENT. CONTRACTOR shall at all times observe and comply with all such laws and regulations. DISTRICT, and its officers and employees, shall not be liable at law or in equity occasioned by failure of CONTRACTOR to comply with this Section. 13. UNDUE INFLUENCE CONTRACTOR declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of DISTRICT in connection with the award, terms or implementation of this AGREEMENT, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of DISTRICT will receive compensation, directly or indirectly, from CONTRACTOR, or from any officer, employee or agent of CONTRACTOR, in connection with the award of this AGREEMENT

or any work to be conducted as a result of this AGREEMENT. Violation of this Section shall be a material breach of this AGREEMENT entitling DISTRICT to any and all remedies at law or in equity. 14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of DISTRICT, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to the AGREEMENT during his/her tenure or for two years thereafter, shall have any interest, direct or indirect, in any AGREEMENT or sub-Agreement, or the proceeds thereof, for work to be performed in connection with the work performed under this AGREEMENT. 15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST. (a) All information gained by CONTRACTOR in performance of this AGREEMENT shall be considered confidential and shall not be released by CONTRACTOR without DISTRICT’s prior written authorization. CONTRACTOR, its officers, employees, agents, or sub- contractors, shall not without written authorization from DISTRICT Manager or unless requested by the Attorney for DISTRICT, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this AGREEMENT or relating to any project or property located with the DISTRICT. Response to a subpoena or court order shall not be considered “voluntary” provided CONTRACTOR gives DISTRICT notice of such court order or subpoena. (b) CONTRACTOR shall promptly notify DISTRICT should DISTRICT, its officers, employees, agents, or sub-contractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this AGREEMENT and the work performed there under or with respect to any project or property located with DISTRICT. DISTRICT retains the right, but has no obligation, to represent CONTRACTOR and/or be present at any deposition, hearing, or similar proceeding. CONTRACTOR agrees to cooperate fully with DISTRICT and to provide the opportunity to review any response to discovery requests provided by CONTRACTOR. However, DISTRICT’s right to review any such response does not imply or mean the right by DISTRICT to control, direct, or rewrite said response. 16. NOTICES Any notices which either party may desire to give to the other party under this AGREEMENT must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To DISTRICT: Monterey Peninsula Regional Park District 60 Garden Court, Suite 325 Monterey 93940-5341 Attention: Ms. Jackie Nelson

To CONTRACTOR: Casey Printing, Inc. 398 E. San Antonio Drive

King City, CA 93930 831.385.3222

17. ASSIGNMENT (a) CONTRACTOR shall not assign the performance of this AGREEMENT, nor any part thereof, nor any monies due hereunder, to any other individual, entity, or sub-contractor without prior written approval of DISTRICT. (b) CONTRACTOR may use its staff and assistants, under its direct supervision, to perform some or all of the services under this AGREEMENT. 18. LICENSES At all times during the term of this AGREEMENT CONTRACTOR shall have in full force and effect all licenses required of it by law for the performance of services described herein. 19. GOVERNING LAW DISTRICT and CONTRACTOR understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this AGREEMENT and also govern the interpretation of this AGREEMENT. Any litigation concerning this AGREEMENT shall take place in municipal, superior, or federal district court with jurisdiction over DISTRICT. 20. ENTIRE AGREEMENT This AGREEMENT contains the entire understanding between the parties relating to the obligations of the parties described in this AGREEMENT. All prior or contemporaneous AGREEMENTs, understandings, representations, and statements, oral or written, are merged into this AGREEMENT and shall be of no further force or effect. Each party is entering into this AGREEMENT based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. WORK SCHEDULED/TIME OF COMPLETION DISTRICT and CONTRACTOR agree that time is of the essence in this AGREEMENT. DISTRICT and CONTRACTOR further agree that any failure to perform on or at the times set forth in this AGREEMENT will damage and injure the DISTRICT, but the extent of such damage and injury is difficult or speculative to ascertain. Consequently, DISTRICT and CONTRACTOR agree that any failure to perform by CONTRACTOR at or within the time set forth herein shall result in liquidated damages of 10% of the contracted amount of TWO THOUSAND-TWO HUNDRED Dollars ($2,200) per day for each and every day such performance is late. DISTRICT and Consult agree that such sum is reasonable and fair. Furthermore, DISTRICT and CONTRACTOR agree that this AGREEMENT is subject to Government Code Section 53069.85, which authorizes such damages in connection with public agency contracts, and that each party hereto is familiar with and understands the obligations of said Section of the Government Code. 22. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this AGREEMENT on behalf of CONTRACTOR warrants and represents that he/she has the authority to execute this AGREEMENT on behalf of the

CONTRACTOR and has the authority to bind CONTRACTOR to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year first above written.

DISTRICT: CONTRACTOR:

By: By: Rafael Payan, PhD Date Casey Printing, Inc. Date General Manager CONTRACTOR

Approved as to Form:

Michael J. Whilden, Attorney for Monterey Peninsula Regional District

Exhibit A: TASKS TO BE PERFORMED

SCOPE OF WORK

Casey Printing, Inc. is responsible for the Production and Distribution of two LGO! guides (Fall/Winter 2017-18 and Spring/Summer 2018). Casey Printing, Inc. is also be required to work effectively with the contract manager or graphic design vendor on production schedules for the development, design, printing specifications of publications and all projects as required within this scope. All projects are subject to the final approval of the contract manager or MPRPD employee assigned to the particular project.

SCHEDULE

Let’s Go Outdoors! Activities Guide Fall 2017/Winter 2018 September 11-October 13, 2017 Distribution/Mail of the LGO guide - October 9-13, 2017

Spring/Summer 2018 March 19- April 13, 2018 Distribution/Mail of the LGO guide – April 9-13, 2018

Exhibit B: DISTRICT POLICIES

District Policy Regarding Animals in the Workplace

Effective August 27, 2007 Park District employees [and CONTRACTORs] are not permitted to bring personal animals or dogs to any Park District office at any time. In addition, employees [and CONTRACTORs] are not permitted to bring their personal animals or dogs to any Park District site (including District vehicles) while on duty or performing work for the Park District.

Violation of this policy will be deemed a violation of the Park District's Code of Conduct and will result in an automatic employee suspension without pay [or contract suspension] of ten (10) working days. Continued violations will result in further discipline up to and including employment [or contract] termination.

Exhibit C: INSURANCE REQUIREMENTS

Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain insurance in conformance with the requirements set forth below. CONTRACTOR will use existing coverage to comply with these requirements. If that existing coverage does not meet

the requirements set forth here, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so. CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to DISTRICT in excess of the limits and coverage required in this AGREEMENT and which is applicable to a given loss, will be available to the DISTRICT. CONTRACTOR shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 0000 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000.00 per occurrence. Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000.00 per accident. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall provide evidence of personal auto liability coverage for each such person. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000.00 per accident or disease. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured’ liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to DISTRICT for injury to employees of CONTRACTOR, sub-contractors or others involved in the Work. The scope of coverage provided is subject to approval of the DISTRICT following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000.00 per occurrence. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the CONTRACTOR and “Covered Professional Services” as designated in the policy must specifically include work performed under this AGREEMENT. The policy limit shall be no less than $1,000,000.00 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this AGREEMENT. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII. General conditions pertaining to provision of insurance coverage by CONTRACTOR: CONTRACTOR and DISTRICT agree to the following with respect to insurance provided by CONTRACTOR.

1. CONTRACTOR agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insured’s DISTRICT, its officials, employees and agents, using standard ISO endorsement No. CG 2010. CONTRACTOR also agrees to require all CONTRACTORs, and sub-contractors to do likewise. 2. No liability insurance coverage provided to comply with this AGREEMENT shall prohibit CONTRACTOR, or CONTRACTOR’s employees, or agents, from waiving the right of subrogation prior to a loss. CONTRACTOR agrees to waive subrogation rights against DISTRICT regardless of the applicability of any insurance proceeds, and to require all CONTRACTORs and sub-contractors to do likewise. 3. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this AGREEMENT are intended to apply to the full extent of its policies. Nothing contained in this AGREEMENT or any other AGREEMENT relating to the DISTRICT or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to DISTRICT and approved in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so- called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any CONTRACTOR or sub-contractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the DISTRICT, as the need arises. CONTRACTOR shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect DISTRICT’s protection without DISTRICT’s prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to CONTRACTOR’s general liability policy shall be delivered to DISTRICT at or prior to the execution of this AGREEMENT. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, DISTRICT has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other AGREEMENT and to pay the premium. Any premium so paid by DISTRICT shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR, at DISTRICT option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to DISTRICT of any cancellation of coverage. CONTRACTOR agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will “endeavor” (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties to this AGREEMENT that all insurance coverage required to be provided by CONTRACTOR or any sub-contractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to DISTRICT. 10. CONTRACTOR agrees to ensure that sub-contractors, and any other party involved with the project who is brought onto or involved in the project by CONTRACTOR, provide the same minimum insurance coverage required of CONTRACTOR. CONTRACTOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage

is provided in conformity with the requirements of this section. CONTRACTOR agrees that upon request, all AGREEMENTs with sub-contractors and others engaged in the project will be submitted to DISTRICT for review. 11. CONTRACTOR agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any CONTRACTOR, sub-contractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this AGREEMENT to self-insure its obligations to DISTRICT. If CONTRACTOR’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the DISTRICT. At that time the DISTRICT shall review options with the CONTRACTOR, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The DISTRICT reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the DISTRICT will negotiate additional compensation proportional to the increased benefit to DISTRICT. 13. For purposes of applying insurance coverage only, this AGREEMENT will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this AGREEMENT. 14. CONTRACTOR acknowledges and agrees that any actual or alleged failure on the part of DISTRICT to inform CONTRACTOR of non-compliance with any insurance requirement in no way imposes any additional obligations on DISTRICT nor does it waive any rights hereunder in this or any other regard. 15. CONTRACTOR will renew the required coverage annually as long as DISTRICT, or its employees or agents face an exposure from operations of any type pursuant to this AGREEMENT. This obligation applies whether or not the AGREEMENT is canceled or terminated for any reason. Termination of this obligation is not effective until DISTRICT executes a written statement to that effect. 16. CONTRACTOR shall provide proof that policies of insurance required herein expiring during the term of this AGREEMENT have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from CONTRACTOR’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to DISTRICT within five days of the expiration of the coverages. 17. The provisions of any workers’ compensation or similar act will not limit the obligations of CONTRACTOR under this AGREEMENT. CONTRACTOR expressly agrees not to use any statutory immunity defenses under such laws with respect to DISTRICT, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this AGREEMENT and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this AGREEMENT to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. CONTRACTOR agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge DISTRICT or CONTRACTOR for the cost of additional insurance coverage required by this AGREEMENT. Any such provisions are to be deleted with reference to DISTRICT. It is not the intent of DISTRICT to reimburse any third party for payment of premiums or other amounts with respect thereto. 22. CONTRACTOR agrees to provide immediate notice to DISTRICT of any claim or loss against CONTRACTOR arising out of the work performed under this AGREEMENT. DISTRICT assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve DISTRICT.

  End of Document  

AGENDA ITEM NO. 10-G

MONTEREY PENINSULA REGIONAL PARK DISTRICT BOARD OF DIRECTORS MEETING

DATE: August 9, 2017 TO: Board of Directors FROM: Kelly McCullough, Finance Manager REVIEWED BY: Rafael Payan, General Manager SUBJECT: Quarterly Investment Report

RECOMMENDED ACTION: Staff recommends that the Board of Director’s receive, approve and file this report.

FISCAL IMPACT: The District’s Investment Report provides information about investments, cash accounts, and third party trust accounts. There is no fiscal impact.

DISCUSSION: The District’s Investment Policy requires that the District present to the Board of Directors a quarterly financial report, which shall include a summary of all the investments the District has in its portfolio. The summary of investments shall include the type of investment instruments, purchase date, maturity date, par value, current interest rate, purchase price and the current market value. In addition staff has included a summary of third party trust accounts.

Investment objectives of the District are established in the Investment Policy and in accordance with the California Government Code Section 53601 as follows: (1) Safety; (2) Liquidity; (3) Yield.

The current investment and cash portfolio is comprised of: demand deposit accounts; Local Agency Investment Fund; CalTRUST. The specific investments are shown on the attached page (ATTACHMENT 1). The report also includes information on funds held in Trust for Other Post Employment expenses and supplemental retirement benefits, but that are not spendable for operational costs.

A Rabobank Public Interest Checking account is currently used for payroll, accounts payable and other daily operating purposes. Most accounts payable disbursements are drawn through checks, and most payroll disbursements are processed through direct deposit. The market value and original cost value of cash are reported as the same number. Because this is the daily operating account, there may be large fluctuations from one quarterly report to another depending on the nature of the deposits and expenditures and cash flow needs during the quarter.

The District established a Rabobank Public Investment Money Market Account (PIMMA) in August 2014. The minimum required balance in the account is $50,000 or there is a $25 monthly maintenance fee. The account was indexed to match the monthly LAIF rate. However, the District was notified regarding a rate change. Effective June 9, 2015, Rabobank decided to reduce the PIMMA rate to a flat rate of 0.20% on balances up to $50 million. Interest is paid monthly and the funds are collateralized at 110% at all times. As a Federal Regulation, we are limited to 6 withdrawals per month thus, the rate for the PIMMA is at 0.20% vs. the 0.02% in the Public Interest Checking account. Use of this account helps the District reduce wire transfer charges from

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CalTRUST and LAIF to the Public Interest Checking account. Transfers between the PIMMA and Public Interest Checking are free of charge.

Local Agency Investment Fund (LAIF) is part of the Pooled Money Investment Account (PMIA) operated by the California State Treasurer for the benefit of local governmental agencies. Market valuations are provided by the State Treasurer’s Office. The District is able to make deposits or withdrawals daily, if desired. Interest is paid quarterly and applied to principal. Gains or losses are reported when realized.

The LAIF account monies are not subject to use by the State to resolve budget deficits. California Government Code 16429.3 states that monies placed with the Treasurer for deposit in the LAIF by cities, counties, special districts, nonprofit corporations, or qualified quasi-governmental agencies shall not be subject to either of the following: (a) Transfer or loan pursuant to Sections 16310, 16312, or 16313. (b) Impoundment or seizure by any state official or state agency.

In addition to the above, the State cannot withhold LAIF monies if they fail to adopt a state budget by the June 30th deadline. California Code 16429.4, which was added to the LAIF’s enabling legislation during the 2002 session, states that the right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi-governmental agency, to withdraw its deposited money from the LAIF upon demand may not be altered, impaired, or denied in any way by any state official or state agency based upon the State’s failure to adopt a State Budget by July 1 of each new fiscal year.

Investment Trust of California (CalTRUST) is a joint powers authority (JPA). This is a program established by public agencies in California for the purpose of pooling and investing local agency funds / operating reserves as well as bond proceeds. A Board of Trustees supervises and administers the investment program of the Trust. The Board is comprised of experienced investment officers and policy-makers of the public agency members.

CalTRUST offers the option of three accounts to provide participating agencies with a convenient method of pooling funds – a money market, a short-term account, and a medium-term account. Any California local agency may participate in the Trust and invest its funds.

For the CalTRUST Short-Term, Medium-Term, and money market Accounts, funds from all participants are pooled in each of the accounts. Participants receive units in the Trust and designated shares for the particular accounts in which they invest. All expenses associated with participation in CalTRUST are deducted from the yield.

CalTRUST invests in fixed income securities eligible for investment pursuant to California Government Code Sections 53601, et. seq. and 53635, et. seq. Investment guidelines adopted by the Board of Trustees may further restrict the types of investments held by the Trust. Leveraging within the Trust’s portfolios is prohibited.

The $2,348,249 Seawall Mitigation funds held in CalTRUST are restricted funds and are not available for the Districts on-going operating costs. The mitigation fee was to mitigate for the loss of sandy beach in front of Ocean Harbor House due to construction of the seawall. These funds may only be used for the purchase of beachfront or dune-front property for public recreation use in southern Monterey Bay. The entire fee and any accrued interest must be used for this purpose within ten years of the fee being deposited into the MPRPD account. These funds must be fully expended by March 2021.

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The California Employers Retirement Benefit Trust (CERBT) was established by the District to hold the District’s Other Post Employment Benefit (OPEB) funds. These funds are not liquid funds and are not available for the Districts on-going operating costs. The District does have the ability to request reimbursement from the Trust for the annual amount paid for retiree health benefit premiums. The District is invested in CERBT Strategy 1. Each employer owns a percentage of the CERBT Strategy 1 portfolio, which invests in pooled asset classes managed by CalPERS. Employers do not have direct ownership of the securities in the portfolio.

CERBT is a self-funded trust in which participating employers pay for all administrative and investment expenses. Expenses reduce the gross investment return by the fee amount. The total annual cost for participation in the California Employers' Retiree Benefit (CERBT) has been lowered to 10 basis points (bps) of assets under management beginning January 15, 2015. The 10 bps consists of the annual investment fee charged prior to the recognition of investment gains and losses of 1.5 bps and the administration and investment management fee of 8.5 bps which is charged on a daily basis. The cost is lower because the CERBT program continues to experience strong trust growth.

The CERBT portfolio is managed by CalPERS Investment Office staff as directed by the CalPERS Investment Committee and Board of Administration. The CERBT is a state trust fund program and retains no profit from the CERBT program. Attached is the latest CERBT Fund Fact Sheet (ATTACHMENT 2).

Included in the report are the District’s investments held in trust at US Bank for the Public Agency Retirement Services (PARS) benefit. These funds currently consist of cash and mutual funds. These funds are not liquid funds and are not available for the District’s on-going operating costs. They may only be used for payment of retiree benefits.

The District has acquired the services of Highmark Capital Management to manage the investments of the PARS accounts. The goal of the Plan’s investment program is to generate adequate long-term returns that, when combined with contributions, will result in sufficient assets to pay the present and future obligations of the Plan. The Plan should earn, on a long-term average basis, a rate of return equal to or in excess of the target rate of return of 6.25%. HighMark Capital Management 2nd Quarter Report is attached (ATTACHMENT 3).

Of the $14,551,729 in the investment and cash accounts as of June 30, 2017, only $12,203,481 was available for on-going operational costs. The $2,348,249 Seawall Mitigation funds may only be used for the acquisition of beachfront property in southern Monterey Bay. These funds are further reserved under the District’s Unassigned Reserve Levels Policy. They are described in more detail in the monthly financial report.

In compliance with the California Code Section 53646; the Finance Manager hereby certifies that sufficient investment liquidity and anticipated revenues are available to meet the District's budgeted expenditure requirements for the next six months.

Attachments: 1. Quarterly Summary of Investments 2. CERBT Fund Fact Sheet – Strategy 1 3. HighMark Capital, 2nd Quarter Report

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California Employers' Retiree Benefit Trust (CERBT) CERBT Strategy 1 June 30, 2017 Objective Composition The objective of the CERBT Strategy 1 portfolio is to seek returns that Asset Class Allocations and Benchmarks reflect the broad investment performance of the financial markets The CERBT Strategy 1 portfolio consists of the following asset classes and through capital appreciation and investment income. There is no corresponding benchmarks: guarantee that the portfolio will achieve its investment objective. Target Target Asset Class Benchmark Allocation1 Range

Strategy MSCI All Country World Index IMI The CERBT Strategy 1 portfolio is invested in various asset classes in Global Equity 57% ± 2% percentages approved by the CalPERS Board. The specific percentages (net) of portfolio assets allocated to each asset class are shown under Bloomberg Barclays Long Liability Fixed Income 27% ±2% “Composition”. Generally, equities are intended to help build the value of Index the employer’s portfolio over the long term while bonds are intended to Treasury Inflation- help provide income and stability of principal. Also, strategies invested in Bloomberg Barclays U.S. TIPS Protected Securities 5% ± 2% a higher percentage of equities seek higher investment returns (but Index, Series L assume more risk) compared with strategies invested in a higher ("TIPS") percentage of bonds. Real Estate Investment FTSE EPRA/NAREIT Developed 8% ± 2% Trusts ("REITs") Liquid Index (net) Compared with CERBT Strategy 2 and Strategy 3, this portfolio consists of a higher percentage of equities than bonds and other assets. Commodities 3% ± 2% S&P GSCI Total Return Index Historically, equities have displayed greater price volatility and therefore this portfolio may experience greater fluctuation of value. Employers that 1 Allocations approved by the Board at the October 2014 Investment Committee meeting seek higher investment returns, and are able to accept greater risk and tolerate more fluctuation in returns, may wish to consider this portfolio. Portfolio Benchmark The CERBT Strategy 1 benchmark is a composite of underlying asset class CalPERS Board may change the list of approved asset classes, in market indices, each assigned the target weight for the asset class it composition as well as targeted allocation percentages and ranges at represents. any time.

Target vs. Actual Asset Class Allocations Assets Under Management The following chart shows policy target allocations compared with actual asset As of the specifed reporting month-end, the aggregate total of assets allocations as of the specified reporting month-end. CalPERS may overweight under management for all CERBT Strategies was or underweight an allocation to a particular asset class based on market, economic, or CalPERS policy considerations. $6,796,180,835. Target Actual 60% 50% 40% 30% 20% 10% 0% Global EquityFixed Income TIPS REITs Commodities

CERBT Strategy 1 Performance as of June 30, 2017 Since Inception* 1 Month 3 Months Fiscal YTD 1 Year 3 Years* 5 Years* (June 1, 2007) Gross Return1,3 0.32% 3.16% 10.62% 10.62% 3.74% 8.14% 4.49%

Net Return2,3 0.31% 3.14% 10.52% 10.52% 3.64% 8.02% 4.42%

Benchmark returns 0.27% 3.04% 9.87% 9.87% 3.23% 7.72% 4.02%

Performance quoted represents past performance, w hich is no guarantee of future results that may be achieved by the fund. *Returns for periods greater than one year are annualized. 1 Gross performance figures are provided net of SSGA operating expenses. 2 Net Performance figures deduct all expenses to the fund, including investment management, administrative and recordkeeping fees. 3 See the Expense section of this document. California Employers' Retiree Benefit Trust (CERBT) CERBT Strategy 1 June 30, 2017 General Information What Employers Own

Information Accessibility Each employer choosing CERBT Strategy 1 owns a percentage of this The CERBT Strategy 1 portfolio consists of assets managed internally portfolio, which invests in pooled asset classes managed by CalPERS by CalPERS and/or external advisors. Since it is not a mutual fund, a and/or external advisors. Employers do not have direct ownership of the prospectus is not available nor is information available from a securities in the portfolio. newspaper source. This summary is designed to provide descriptive information. CalPERS provides a quarterly statement of the employer’s Price account and other information about the CERBT. For total market The value of the portfolio changes daily, based upon the market value of the value, detailed asset allocation, investment policy and current underlying securities. Just as prices of individual securities fluctuate, the performance information, including performance to the most recent portfolio’s value also changes with market conditions. month-end, please visit our website at: www.calpers.ca.gov. Principal Risks of the Portfolio Portfolio Manager Information The CalPERS CERBT Fund provides California government employers with The CalPERS Investment Committee and Board of Administration a trust through which they may prefund retiree medical costs and other post- directs the investment strategy and investments of the CERBT. Under employment benefits. CERBT is not, however, a defined benefit plan. There that direction, CalPERS Investment staff manages fixed income, is no guarantee that the portfolio will achieve its investment objectives nor treasuery inflation-protected securities and commodities assets; and provide sufficient funding to meet these employer obligations. Further, State Street Global Advisors (SSGA) manages the global equity and CalPERS will not make up the difference between actual health care real estate investment trust assets. premiums for payment of future benefits provided to retirees should CERBT assets not be sufficient to cover future obligations. Custodian and Record Keeper State Street Bank serves as custodian for the CERBT. Northeast An investment in the portfolio is not a bank deposit, and it is not insured nor Retirement Services serves as record keeper. guaranteed by the Federal Deposit Insurance Corporation (FDIC), CalPERS, the State of California or any other government agency. Expenses CERBT is a self-funded trust in which participating employers pay for all There are risks associated with investing, including possible loss of administrative and investment expenses. Expenses reduce the gross principal. The portfolio’s risk depends in part on the portfolio’s asset class investment return by the fee amount. The larger the fee, the greater the allocations and the selection, weighting and risks of the underlying reduction of investment return. Currently, CERBT expenses are 0.10% investments. For more information about investment risks, please see the which consist of administrative expenses borne by CalPERS to document entitled “CERBT Principal Investment Risks” located at administer and oversee the Trust assets, investment management and www.calpers.ca.gov. administrative fees paid to SSGA to manage the global equity and real estate trust assets, and recordkeeping fees paid to Northeast Retirement Services to administer individual employer accounts. The Fund Performance Performance data shown on page 1 represents past performance and is no expenses described herein are reflected in the net asset value per guarantee of future results. The investment return and principal value of an share. CERBT’s actual expenses may differ from the amount currently investment will fluctuate so that an employer’s units, when redeemed, may being accrued due to factors such as changes in average fund assets be worth more or less than their original cost. Current performance may be or market conditions. The expense accrual rate may change without higher or lower than historical performance data shown. For current notice in order to reflect changes in average portfolio assets or in performance information, please visit www.calpers.ca.gov and follow the expense amounts. The CalPERS Board annually reviews the operating links to California Employers' Retiree Benefit Trust. expenses and changes may be made as appropriate. Even if the portfolio loses money during a period, the fee is still charged.

CERBT Strategy Risk Levels CalPERS offers employers the choice of one of three investment strategies. Risk levels among strategies vary, depending upon the target asset class allocations. Generally, equities carry more risk than fixed income securities.

Asset Class Target Allocations Strategy 1 Strategy 2 Strategy 3 Global Equity 57% 40% 24%

Fixed Income 27% 39% 39% Treasury Inflation-Protected Securities 5% 10% 26% Real Estate Investment Trusts 8% 8% 8% Commodities 3% 3% 3% PARS: MONTEREY PENINSULA

Second Quarter 2017

Presented by Andrew Brown, CFA Selected Period Performance PARS/MONTEREY PENINSULA REP DB Account 6746019900 Period Ending: 06/30/2017

Year Inception to Date to Date Sector 3 Months (6 Months) 1 Year 3 Years (47 Months) Cash Equivalents .17 .29 .42 .20 .16 Lipper Money Market Funds Index 0.14 0.24 0.34 0.13 0.10

Total Fixed Income 1.64 2.89 1.30 2.34 2.93 BC US Aggregate Bd Index 1.45 2.27 -0.31 2.48 2.98

Total Equities 4.29 11.34 21.41 6.75 9.43 Large Cap Funds 3.39 10.37 22.18 9.03 11.35 S&P 500 Composite Index 3.09 9.34 17.90 9.61 12.05

Mid Cap Funds 2.63 7.51 16.44 5.90 7.91 Russell Midcap Index 2.70 7.99 16.48 7.69 10.86

Small Cap Funds 3.86 9.47 23.30 8.70 10.98 Russell 2000 Index 2.46 4.99 24.60 7.36 9.56

International Equities 6.82 16.70 22.13 1.78 5.11 MSCI EAFE Index 6.12 13.81 20.27 1.15 5.09 MSCI EM Free Index 6.27 18.43 23.75 1.07 4.05

REIT Funds 2.54 2.40 -1.43 Wilshire REIT Index 1.78 1.82 -1.71 8.30 9.57

Total Managed Portfolio 3.19 7.75 12.77 4.92 6.56

Account Inception: 08/01/2013 Returns are gross of account level investment advisory fees and net of any fees, including fees to manage mutual fund or exchange traded fund holdings. Returns for periods over one year are annualized. The information presented has been obtained from sources believed to be accurate and reliable. Past performance is not indicative of future returns. Securities are not FDIC insured, have no bank guarantee, and may lose value.

PARS: Monterey Peninsula 2 ASSET ALLOCATION – Monterey Peninsula REP DB As of June 30, 2017

Current Asset Allocation Investment Vehicle

Equity 61.06% 338,540 Large Cap Core 6.04% SMGIX Columbia Contrarian Core Cl Z 33,479 Large Cap Value 4.91% DODGX Dodge & Cox Stock Fund 27,227 13.32% VGIAX Vanguard Growth & Income Adm 73,853 Large Cap Growth 2.60% HNACX Harbor Capital Appreciation Retirement 14,430 2.64% PRUFX T. Rowe Price Growth Stock I 14,627 Mid Cap Core 4.47% IWR iShares Russell MidCap Index Fund 24,782 Small Cap Value 4.45% UBVLX Undiscovered Mgrs Behavioral Value Inst 24,683 Small Cap Growth 4.71% PRJIX T. Rowe Price New Horizons I 26,128 International Core 5.10% NWHMX Nationwide Bailard Intl Equities I 28,285 International Value 3.37% DODFX Dodge & Cox International Stock Fund 18,674 International Growth 3.58% MQGIX MFS International Growth Fund 19,859 Emerging Markets 4.24% HHHYX Hartford Schroders Emerging Mkts Eq Y 23,525 Real Estate 1.62% VNQ Vanguard REIT ETF 8,989

Fixed Income 37.37% 207,180 Short-Term 4.45% VFSUX Vanguard Short-Term Corp Adm Fund 24,675 Intermediate-Term 11.79% NWJJX Nationwide HighMark Bond Instl Svc 65,358 9.04% PTTRX PIMCO Total Return Instl Fund 50,109 10.11% PTRQX Prudential Total Return Bond Fund Class Q 56,036 1.98% EIFHX Eaton Vance Floating-Rate & Hi Inc Inst 11,002

Cash 1.58% 8,741 1.58% FGZXX First American Government Oblig Z 8,741

TOTAL 100.00% $554,462

PARS: Monterey Peninsula 3 Selected Period Performance PARS/MONTEREY PENINSULA 415(M) Account 6745029000 Period Ending: 06/30/2017

Year Inception to Date to Date Sector 3 Months (6 Months) 1 Year 3 Years (47 Months) Cash Equivalents .17 .29 .43 .20 .16 Lipper Money Market Funds Index .14 .24 .34 .13 .10

Total Fixed Income 1.66 2.90 1.23 2.36 3.03 BC US Aggregate Bd Index 1.45 2.27 -.31 2.48 2.98

Total Equities 4.27 11.33 21.57 6.86 9.38 Large Cap Funds 3.38 10.32 22.22 9.06 11.31 S&P 500 Composite Index 3.09 9.34 17.90 9.61 12.05

Mid Cap Funds 2.63 7.46 16.28 5.85 7.73 Russell Midcap Index 2.70 7.99 16.48 7.69 10.86

Small Cap Funds 3.84 9.44 23.20 8.67 10.84 Russell 2000 Index 2.46 4.99 24.60 7.36 9.56

International Equities 6.78 16.66 22.20 1.92 4.91 MSCI EAFE Index 6.12 13.81 20.27 1.15 5.09 MSCI EM Free Index 6.27 18.43 23.75 1.07 4.05

REIT Funds 2.67 2.53 -1.37 Wilshire REIT Index 1.78 1.82 -1.71 8.30 9.57

Total Managed Portfolio 3.20 7.77 12.66 4.53 6.38

Account Inception: 08/01/2013

Returns are gross of account level investment advisory fees and net of any fees, including fees to manage mutual fund or exchange traded fund holdings. Returns for periods over one year are annualized. The information presented has been obtained from sources believed to be accurate and reliable. Past performance is not indicative of future returns. Securities are not FDIC insured, have no bank guarantee, and may lose value.

PARS: Monterey Peninsula 4 ASSET ALLOCATION – Monterey Peninsula 415 As of June 30, 2017

Current Asset Allocation Investment Vehicle

Equity 57.51% 15,505 Large Cap Core 5.66% SMGIX Columbia Contrarian Core Cl Z 1,527 12.62% VGIAX Vanguard Growth & Income Adm 3,403 Large Cap Value 5.04% DODGX Dodge & Cox Stock Fund 1,358 Large Cap Growth 2.33% HNACX Harbor Capital Appreciation Retirement 629 2.36% PRUFX T. Rowe Price Growth Stock I 636 Mid Cap Core 4.99% IWR iShares Russell MidCap Index Fund 1,345 Small Cap Value 4.25% UBVLX Undiscovered Mgrs Behavioral Value Inst 1,145 Small Cap Growth 4.27% PRJIX T. Rowe Price New Horizons I 1,150 International Core 4.59% NWHMX Nationwide Bailard Intl Equities I 1,238 International Value 3.02% DODFX Dodge & Cox International Stock Fund 815 International Growth 3.08% MQGIX MFS International Growth Fund 830 Emerging Markets 3.76% HHHYX Hartford Schroders Emerging Mkts Eq Y 1,013 Real Estate 1.54% VNQ Vanguard REIT ETF 416

Fixed Income 35.00% 9,437 Short-Term 4.21% VFSUX Vanguard Short-Term Corp Adm Fund 1,135 Intermediate-Term 11.04% NWJJX Nationwide HighMark Bond Fund 2,977 8.46% PTTRX PIMCO Total Return Instl Fund 2,282 9.41% PTRQX Prudential Total Return Bond Fund Class Q 2,538 Floating Rate Notes 1.88% EIFHX Eaton Vance Floating-Rate and Hi Inc I 506

Cash 7.49% 2,019 7.49% FGZXX First American Government Oblig Z 2,019

TOTAL 100.00% $26,962

PARS: Monterey Peninsula 5 MONTEREY PENINSULA For Period Ending June 30, 2017 LARGE CAP EQUITY FUNDS 1-Month 3-Month Year-to- 1-Year 3-Year 5-Year 10-Year Fund Name Inception Return Return Date Return Return Return Return Columbia Contrarian Core Cl Z (6/11) 1.05 3.83 10.89 17.79 9.68 15.57 9.22 Vanguard Growth & Income Adm 0.56 2.52 7.94 16.53 9.57 14.71 6.69 Dodge & Cox Stock 1.43 1.76 6.81 28.65 8.48 16.36 5.89 Harbor Capital Appreciation Retirement 7/10 -0.63 6.02 17.32 24.46 10.69 15.26 9.24 T. Rowe Price Growth Stock I 0.17 7.58 19.59 29.15 12.60 16.47 8.98 S&P 500 Index 0.62 3.09 9.34 17.90 9.61 14.63 7.18

MID CAP EQUITY FUNDS iShares Russell Midcap Index (3/16) 0.98 2.66 7.89 16.26 7.52 14.53 7.52 Russell Mid Cap Index 0.99 2.70 7.99 16.48 7.69 14.72 7.67

SMALL CAP EQUITY FUNDS Undiscovered Mgrs Behavioral Value Inst (9/16) 1.72 0.70 2.80 19.25 8.82 15.51 8.31 T. Rowe Price New Horizons I 1.53 7.04 17.90 26.11 11.05 16.95 11.65 Russell 2000 Index 3.46 2.46 4.99 24.60 7.36 13.70 6.92

INTERNATIONAL EQUITY FUNDS Dodge & Cox Intl Stock -0.27 4.75 14.51 30.37 0.64 10.23 2.34 Nationwide Bailard Intl Equities I 0.06 5.51 13.57 15.69 1.84 8.91 1.37 Hartford Schroders Emerging Mkts Eq Y (11/12) 1.27 7.24 20.65 26.51 2.32 4.41 2.61 MFS International Growth I 0.23 10.47 19.35 19.98 3.95 8.35 3.50 MSCI EAFE Index -0.18 6.12 13.81 20.27 1.15 8.69 1.03 MSCI Emerging Markets Index 1.01 6.27 18.43 23.75 1.07 3.96 1.91 REAL ESTATE FUNDS Vanguard REIT ETF (6/17) 2.12 1.61 2.59 -1.91 8.06 9.28 6.18

BOND FUNDS Nationwide HighMark Bond Instl Svc -0.09 1.40 2.13 0.07 2.26 2.56 4.78 Pimco Total Return Inst'l 0.13 1.80 3.46 2.17 2.58 2.76 5.94 Prudential Total Return Bond Fund Class Q (5/16) 0.19 2.21 4.09 2.39 3.65 4.07 6.17 Vanguard Short-Term Investment-Grade Adm 0.09 0.74 1.57 1.31 1.89 2.15 3.29 BarCap US Aggregate Bond -0.10 1.45 2.27 -0.31 2.48 2.21 4.48 Eaton Vance Floating-Rate & Hi Inc Inst 0.11 1.14 2.71 8.69 3.77 4.66 4.19

Source: SEI Investments, Morningstar Investments Returns less than one year are not annualized. Past performance is no indication of future results. The information presented has been obtained from sources believed to be accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value.

PARS: Monterey Peninsula 6 AGENDA ITEM NO. 11

MONTEREY PENINSULA REGIONAL PARK DISTRICT BOARD OF DIRECTORS MEETING

DATE: August 9, 2017 TO: Board of Directors FROM: Tim Jensen, Planning and Conservation Manager REVIEWED BY: Rafael Payan, General Manager SUBJECT: Update on Commercial Use Fee Schedule

RECOMMENDED ACTION Staff recommends receipt and filing of the draft fee schedule in substantially the form submitted for further discussion and approval at the September Strategic Planning meeting.

FISCAL IMPACT: The proposed fee schedule has no fiscal expense and fiscal revenues are unpredictable.

FUNDING SOURCE: TBD.

FUNDING BALANCE: $0.00.

DISCUSSION: At the April meeting, upon motion by Director Pofahl, seconded by Director Lee, the Board unanimously authorized staff to issue six special use permits for running events at District parks and directed staff to prepare a follow-up report on the events and a draft policy and fee schedule for Board review at the September strategic plan meeting.

Staff has researched other open space agencies for sample fee schedules (ATTACHMENT 1) and found that fee schedules are quite disparate between agencies with rarely an exception for non-profits. Using what was obtained as a guide, staff has prepared a draft fee schedule (ATTACHMENT 2) for further discussion at the September Strategic Planning meeting. Included is a draft policy resolution for adopting the schedule (ATTACHMENT 3), should the Board do so at that time. Upon approval of a policy by resolution and a fee schedule, staff will complete operational guidelines for each permitted event listed in the fee schedule; like the current running event application guidelines and the attached draft park bench application guidelines (ATTACHMENT 4). Staff has also attached a journal article on a related court ruling on the imposition of a fee schedule and regulations governing commercial use of public parklands (ATTACHMENT 5).

Staff will submit a running events report when there are sufficient events to report on.

ATTACHMENTS: 1. Agency Fee Schedules 2. Draft Fee Schedule 3. Draft Policy 4. Sample Park Use Guidelines (benches) 5. Article on Recent Federal Court Ruling DRAFT FEE SCHEDULE WORKSHEET Santa Clara County AGENCY MROSD EBRPD Monterey County MPRPD Parks CATEGORY FP NP FP NP FP NP FP NP FP NP PHOTOGRAPHY FP NP FP NP FP NP Permit Fee $12 $200 $250 $250 $100 Refundable Impact Deposit $500  Ranger/hr $80 $55 $73 $74 Photography/hr $165 $25 $10 Photography/day (8hrs) $50 $350 $1,250 $100 $40 Photography (annual) $155 $100 $250 $100 Photography (>8rs/hr) $135   Photography (Ind. /yr) $100   Short Film (daily/8hrs) $925 $260 $1,000 $500 $1,000 $200 Short Film (annual) $3,000 $1,000 Short Film (>8hrs/hr) $135   Feature Film/(daily/8hrs) $1,500   RUNNING EVENTS 1 2 Permit Fee $12 $200 $250 $250 $100 Refundable Impact Fee $300 $500 Portalette/ea/day $182 $150 Ranger/hr $80 $55 $73 $74 Per Participant $2   ​​1 – 50 participants $205 $150 ​$250 $125 ​51 – 100 participants $360 $275 ​​$500 $250 ​101 – 250 participants $475 $375 ​$1250​ $625 ​250 – 500 participants​ $635 $590 ​$2500 $1,250 ​501 – 1000 participants $1,080 $890   ​​>1001 participants $1,550 $1,080   HS X-C Dual/Tri Meet $50  $250 Mtn Bike Event/participant $2 $5 $2 Fee-Based Programs Permit Fee $200 $100 $250 $250 $100 Refundable Impact Fee Var. Var. Portalette/ea/day $150 Ranger/hr $55 $73 $74 Passive Class/Event $460 $50 Misc. Fees Permit Fee $200 $100 $250 $250 $100 Refundable Impact Fee Var. Var. Portalette/ea/day $150 Ranger/hr $55 $73 $74 Cremains/ea $50 $100 Institutional Research/ea/yr $50 $100 Grad. Student Research/ea/yr $25 $50 Family Camping (walk-in)/day $30 $25 $25 Backpack Camping/person/day $15 $5 $10 Group Campsite (<41) $140 $150 Group Picnic Site (<50) $115 $50 Dog-pet/day (dogpark) $2 $5 Dog-Walker (individual)/yr $40 $50 Dog-Walker (commercial)/yr $350 $500 Vehicle Parking/day $6 $6 $5 Vehicle Parking/annual $95 $250 School Bus Parking $25 $30 Tour Bus Parking $100 $150 Horse Trailer $25 $30 Wedding Ceremony /ea/hr $60 $10 Bench w/Plaque $2,500 $2500 ~ $10000 Special Use Rec. (<20) $25 Special Use Rec. (20-50) $33 $100 Special Use Rec. (50-100) $55 $250 Special Use Rec. (20-50)/yr $160 $500 Special Use Rec. (50-100)/yr $270 $1,000 1 Plus 10% of gross event receipts 2 Based on 50% of average BSM ½ Marathon pricing/entrant (≈ $50), w/MPRPD @ 10% = $5.00/entrant and 50% ($2.50) for non-profit [http://www.bigsurhalfmarathon.org/event_information/half_marathon.htm ] 3 2-hour maximum and $300 refundable damage/clean-up deposit EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

ADMINISTRATIVE AND DOCUMENT FEES I. BOARD & COMMITTEE MATERIAL FEES ...... 4 II. GENERAL DOCUMENTS / MISCELLANEOUS MATERIAL FEES ...... 4 III. PUBLIC SAFETY FEES & FINES ...... 4 IV. LAND USE, ENCROACHMENT & DEVELOPMENT FEES ...... 5 V. RESOURCE ENHANCEMENT PROJECT FEES ...... 5 VI. MISCELLANEOUS FEES ...... 5 PARK_SPECIFIC_FEES 1. ANTHONY CHABOT ...... 7 ANTHONY CHABOT EQUESTRIAN CENTER ...... 7 SKYLINE RANCH EQUESTRIAN CENTER ...... 7 2. ARDENWOOD ...... 7 3. BLACK DIAMOND MINES ...... 8 4. BRIONES ...... 8 5. CONTRA LOMA ...... 8 CONTRA LOMA BEACH CLUB ...... 8 6. COYOTE HILLS ...... 9 7. CROWN BEACH ...... 9 BOARDSPORTS ...... 9 8. CULL CANYON ...... 9 9. DEL VALLE ...... 10 OUTBACK ADVENTURES ...... 10 ROCKY MOUNTAIN RECREATION COMPANY ...... 11 10. DIABLO FOOTHILLS ...... 11 11. DON CASTRO ...... 11 12. GARIN ...... 11 13. KENNEDY GROVE ...... 12 14. LAKE CHABOT ...... 12 MARINA ...... 12 REDWOOD CANYON PUBLIC GOLF COURSE ...... 12 15. LAS TRAMPAS ...... 13 LAS TRAMPAS STABLES ...... 13 THE RANCH AT LITTLE HILLS ...... 13 16. MARTIN LUTHER KING, JR...... 13 17. MILLER-KNOX ...... 13

1 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

GOLDEN STATE MODEL RAILROAD MUSEUM ...... 13 18. MISSION PEAK ...... 13 19. MORGAN TERRITORY ...... 14 20. POINT ISABEL ...... 14 MUDPUPPY’S TUB & SCRUB / SIT & STAY CAFE ...... 14 21. POINT PINOLE ...... 14 22. QUARRY LAKES ...... 14 23. REDWOOD ...... 15 PIEDMONT STABLES ...... 15 24. ROBERTS ...... 15 25. ROUND VALLEY ...... 15 26. SHADOW CLIFFS ...... 15 ROCKY MOUNTAIN RECREATION CO...... 16 27. SUNOL ...... 16 WESTERN TRAIL RIDING SERVICES ...... 16 28. TEMESCAL ...... 16 29. TILDEN ...... 17 LAKE ANZA ...... 17 LAKE ANZA BEACH CLUB ...... 17 TILDEN BOTANIC GARDEN ...... 17 TILDEN MERRY-GO-ROUND ...... 17 REDWOOD VALLEY RAILWAY ...... 17 TILDEN GOLF COURSE ...... 17 MISCELLANEOUS USE AND FACILITY FEES 30. ARCHERY RANGES...... 18 31. COMMEMORATIVE BENCH & PLAQUE ...... 18 32. COMMERCIAL PHOTOGRAPHY PERMIT ...... 18 33. CONCERTS, SPECIAL CLASSES, CONFERENCES OR EVENTS...... 18 34. DISTINGUISHED VETERAN PASS DAY USE PARKING ...... 18 VETERANS DAY ...... 18 35. COMMERCIAL TOUR BUS ...... 18 36. DOG FEES ...... 19 ANNUAL DOG PERMITS ...... 19 37. ENCROACHMENT PERMITS ...... 19 38. FISHING PERMITS ...... 19 FREE FISHING DAYS ...... 19

2 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

39. INTERPRETIVE PROGRAM FEES AND CHARGES ...... 19 40. METAL DETECTOR PERMIT ...... 19 41. MOBILE FISH EXHIBIT OR MOBILE VISITOR CENTER ...... 19 42. NIKE CLASSROOM RENTAL ...... 20 43. OUTDOOR RECREATION PROGRAM FEES AND CHARGES ...... 20 44. PARKS EXPRESS TRANSPORTATION PROGRAM ...... 20 45. RENTAL FACILITIES ...... 20 BRAZILIAN ROOM (TILDEN PARK) ...... 20 FERN COTTAGE (KENNEDY GROVE) ...... 21 SHORELINE CENTER (MLK REGIONAL SHORELINE) ...... 21 TEMESCAL BEACH HOUSE (TEMESCAL) ...... 22 HOLIDAYS ...... 22 RENTAL FACILITY APPROVED CATERERS ...... 22 46. RESEARCH PERMITS ...... 23 47. RICHARD TRUDEAU TRAINING CENTER ...... 23 MAIN CONFERENCE ROOM ...... 23 CONFERENCE ROOM #1 OR #2 ...... 23 ENTIRE BUILDING ...... 23 48. CAMPING RESERVATIONS ...... 24 DAY CAMP FEES ...... 24 49. PICNIC RESERVATIONS ...... 25 BEER & WINE PERMITS ...... 25 50. WEDDING SITES ...... 25 51. CATERER/VEHICLE ACCESS PERMIT ...... 25 52. INTERACTIVE PLAY EQUIPMENT PERMIT ...... 25 53. SPECIAL EVENT PERMIT FEE ...... 26 54. NON-DISCRIMINATION POLICY ON THE BASIS OF DISABILITY ...... 26 55. FEE WAIVER PROCEDURE ...... 27 56. OCCASIONAL PUBLIC USE OF DISTRICT FACILITIES ...... 27 57. CAMP ARROYO – YMCA...... 28 58. SWIM AREA RENTAL ...... 28 59. REGIONAL PARKS FOUNDATION MEMBERSHIP PROGRAM ...... 29

3 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

I. BOARD & COMMITTEE MATERIAL FEES 1. Committee Agendas $0 Each 2. Committee Packets – individual $5 Each 3. Committee Packets – annual $50 Annual 4. Board Meeting Agenda – individual $0 Each 5. Board Meeting Agenda – annual, picked-up $100 Annual 6. Board Meeting Agenda – annual, mailed $150 Annual 7. Board Meeting CD $5 CD 8. Board Minutes $0 Each

II. GENERAL DOCUMENTS / MISCELLANEOUS MATERIAL FEES 1. Copy of Document $0.25 Page 2. Copy of Bound Document (including Land Use Plan, etc.) $15 Document 3. Copy of Bound Document on CD $5 CD 4. Adopted Budget Document – both volumes $25 Document 5. Adopted Budget Document – single volume $15 Document 6. Comprehensive Annual Financial Report (CAFR) $25 Document 7. Ordinance 38 Document $15 Document 8. Copy of Large Size Plan or Drawing (9 or fewer pages) $15 Document 9. Copy of Large Size Plan or Drawing (10 or more pages) At cost Document 10. Copy of Interpretive Publications, Brochures, Videos, etc. At cost + 40% Item 11. Miscellaneous Retail Items At cost + mark-up Item * postage costs will be added for mailed items

III. PUBLIC SAFETY FEES & FINES 1. Evidence Reproduction Administrative Fee $25 Process 2. Copy of Police Report $0.25 Page 3. 3” x 5” Photo $2 Photo 4. 5” x 7” Photo $10 Photo 5. 8” x 10” Photo $15 Photo 6. Audio Tape / CD $15 Tape / CD 7. Video Tape / DVD $25 Tape / DVD 8. Impounded / Stored Vehicle Release Fee $125 Vehicle 9. Ordinance 38 Violations: a. Section 901.1, a thru r (misc. no parking) $43 Violation b. Section 901.2 (parked > time limit) $43 Violation c. Section 901.3, (parked in disabled space) $283 Violation d. Section 901.4 (parked for vehicle maintenance) $58 Violation e. Section 904.1 (parked / abandoned > 72 hours) $108 Violation 10. California Vehicle Code Violations: a. Section 22500, a thru h, j, k (misc. no parking) $43 Violation b. Section 22500, l (parked in bus stop) $258 Violation c. Section 22500, l (blocking wheelchair ramp) $283 Violation d. Section 22507.8, a thru c (disabled space) $283 Violation e. Section 22522 (blocking sidewalk access ramp) $283 Violation f. Section 22523 (parked/abandoned) $108 Violation g. Section 22526 (parked/blocking intersection) $108 Violation h. All other State & Local Parking Sections $43 Violation

4 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

IV. LAND USE, ENCROACHMENT & DEVELOPMENT FEES 1. Gate Access Permit $20 Annual 2. Special Encroachment Permit (Provides limited access only by $50 Permit Homeowner, 1 or 2 days for brush-removal or material delivery. Fee may be waived if homeowner is complying with Fire Dept. fuel reduction recommendations.) 3. Limited Access Contractor Encroachment Permit $200 - $500 Permit 4. Major Encroachment Permit $1,500 Permit 5. Project Review & Processing by District Staff $60 Hour 6. On-Site Inspection by District Staff $60 Hour 7. Large-Scale Project Fees (determined by General Mgr.) At Cost 8. Penalty for Unauthorized Encroachment $300 + 2x fees + Day staff cost 9. Telecommunications Lease Application - New Site $2,000 Application 10. Telecommunications Lease Application - Renewal $500 Application

V. RESOURCE ENHANCEMENT PROJECT FEES 1. Project Application Fee $1,000 Project 2. Review & Processing $60 Hour 3. Inspection, Meetings & Data Collection $60 Hour 4. Exhibit Reproduction $25 Each 5. Large-Scale Project Fees (determined by General Mgr.) At Cost Each

VI. MISCELLANEOUS FEES 1. Scattering of Cremated Remains $50 Permit 2. Formal scientific research on District property by an $50 Permit employee (professor, instructor, teacher) of an education institution, including university, college or private-professional organization 3. Research on District property by undergraduate / graduate $25 Permit student under direction of a professor or instructor 4. Charges for Overtime Services of District Staff: a. Aquatic Supervisor $90 Hour b. Drafting Technician $90 Hour c. Field / Office Surveyor $93 Hour d. Fire Captain $131 Hour e. Firefighter / EMT $90 Hour f. Helicopter Mechanic $102 Hour g. Helicopter Pilot $140 Hour h. Lifeguard $37 Hour i. Naturalist $84 Hour j. Park Supervisor $98 Hour k. Park Ranger $73 Hour l. Police Officer $110 Hour m. Senior Chief of Survey $107 Hour n. Senior Construction Inspector $101 Hour o. Survey Technician $81 Hour p. All other staff: top step at overtime rate, plus benefits Per work order Hour rate schedule

5 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

5. Charges for Use of District Equipment: a. Fire Suppression Vehicle $90 Hour b. Support Vehicle $62 Hour c. Helicopter Eagle 6 $1,137 Hour d. Helicopter Eagle 7 $1,205 Hour 6. Interest on invoices 30 days past due 1.0% Monthly 7. Non-sufficient Funds (NSF) Check Fee $25 Per Check

6 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

1. ANTHONY CHABOT  (888) EBPARKS, option 3, x4502 Family Camping Walk-in/Drive-in $25/night $25/night per site for a “pod” (adjacent sites) RV $35/night (sewer, water, electric 30 amp) Additional Vehicles $8/night per additional vehicle Dog Fee (excluding guide/service dogs) $2/each per day of campground stay Sewage Disposal Station Use $20/each use for non-campers Charcoal $15/bag Firewood (Bundle) $8/bundle Backpacking (ages 16+) $5/person per night Backpacking (ages 15 and under, with adult) Free

For Camping Fees, Group, Family and Equestrian Rules, Regulations and Reservations Department Phone Numbers, see #48.

ANTHONY CHABOT EQUESTRIAN CENTER  (510) 569-4428 Boarding 12x16 Stall $545/month 10x20 Stall $560/month 12x24 Outside Stall $580/month Lessons Private $60/hour Semi-Private $50/hour Group $35/hour

SKYLINE RANCH EQUESTRIAN CENTER  (510) 336-0850 Boarding 10x12 Stall $525/month 12x24 Stall $545/month Lessons Private $70/hour Semi-private $50/hour Group $40/hour

Special services available for additional fees.

2. ARDENWOOD  (888) EBPARKS, option 3, x4504 April through Nov 22, 2016 Tues/Wed/Sat Thurs/Fri/Sun** Special Events* Adults (18+) $3 $6 $8-$30 Seniors (62+) $3 $5 $6-$30 Children (4-17) $2 $4 $5-$25 Children under 4 Free Free Free Group Adults $4 $7 N/A Group Children $3 $5 N/A Group Seniors $4 $5 N/A

January through March and Nov 23, 2016 through December Tues - Sun Special Events* Adults (18+) $3 $8-$30 Children (4-17) $2 $5-$25 Children under 4 Free Free

* Fees will vary by special event - please call (510) 544-2797 or email [email protected] for updated information. ** Patterson House Tour included in entrance fee on Thurs/Fri/Sun (April-October).

NOTE: Entrance fees cover normal Naturalist school programs within the park. A charge of $40/hour is required for all out-of-District reserved school programs. Other appropriate fees as authorized by the General Manager are charged for special general public programs and services.

7 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

3. BLACK DIAMOND MINES  (888) EBPARKS, option 3, x4506 Parking Fee $5/vehicle (Weekends & Holidays/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Backpacking (ages 16+)* $5/person per night Backpacking (ages 15 and under, with adult) Free Mining Museum Underground Tour $5/person Mining Museum Training Program $7/person ($70/minimum)

* Backpacking fee includes horse/bicycle camping. For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #48.

4. BRIONES  (888) EBPARKS, option 3, x4508 Parking Fee $3/vehicle (Weekends & Holidays/Year-Round) $3/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each

For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #48.

5. CONTRA LOMA  (888) EBPARKS, option 3, x4518 Parking Fee $5/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Boat Inspections Trailered boat $7/boat Cartop/float tube/inflatable boat/paddle board $4/vehicle Daily Fishing Access Permit (Required) $5/day Boat Launching Fee Trailered boat $5/each Cartop/inflatable boat $3/each Windsurfing/paddle boards $2/each Pool Access Fee Ages 16-61 $3/each Seniors (62+) and disabled $2/each Ages 1-15 $2/day Under 1 year Free Volleyball & Horseshoe Rental $2/rental plus $20 refundable deposit

For Picnic Reservation Information, see #49.

CONTRA LOMA BEACH CLUB  (925) 754-8177

8 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

6. COYOTE HILLS  (888) EBPARKS, option 3, x4519 Parking Fee $5/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each

For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #48.

7. CROWN BEACH  (888) EBPARKS, option 3, x4522 Parking Fee $5/vehicle (when kiosk is attended, Daily Year-Round except on Weekdays Sept - May) $4/trailer Bus Load Entry/Parking Fee * $25/bus

* There is no bus parking in the McKay Avenue lot.

For Picnic Reservation Information, see #49, call (888) EBPARKS, option 2, or reserve online at www.ebparks.org

BOARDSPORTS  (415) 385-1224 Kiting Lessons Private (Weekdays; includes gear) $125/hour Group Lessons, Land – 2-3 hours $150 Group Lessons, Land/Water – 5-6 hours $400 Windsurf Lessons Beginner #1 (Sat, 10am-1pm; includes gear) $82.50 Beginner #2 (Sun, 10am-1pm; includes gear) $82.50 Beginner Two-day Package (includes gear) $180 Advanced Beginner – 2 hours (includes gear) $100 Private Lessons $90/hour Equipment Rental Beginner Rental – 2 hours $40 Beginner Rental – 4 hours $65 Intermediate Rental – 2 hours $60 Advanced Rental – 4 hours $90 Stand-Up Paddle Boarding Beginner Class (includes gear) $69/1 ½ hours Stand-Up Paddle Board Rental $25/hour Kids Camp – Weekdays, 3 hours $150/2 days (6 hours) Kayak Rental Single Kayak Rental $25/hour Double Kayak Rental $40/hour

8. CULL CANYON  (888) EBPARKS, option 3, x4523 Beach Access Fee Ages 16-61 $3.50/day Ages 1-15 $2.50/day Ages 62+ $2.50/day Disabled $2.50/day Under 1 year old Free Volleyball & Horseshoe Rental $2/rental plus $20 refundable deposit

For Picnic Reservation Information, see #49.

9 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

9. DEL VALLE  (888) EBPARKS, option 3, x4524 Parking Fee $6/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Family Camping Walk-in/Drive-in $25/night $25/night for adjacent sites RV $45/night (sewer, water, electric up to 50 amp) Additional Vehicles $8/night per additional vehicle Equestrian Camping (2 horses per site) $15/day per site Dog Fee (excluding guide/service dogs) $2/each $2/day per dog for campground stay Sewage Disposal Station Use (non-campers) $20/each Boat Inspections Trailered boat $7/boat Cartop/float tube/inflatable boat/paddle board $4/vehicle Daily Fishing Access Permit (Required) $5/day Boat Launching Fee Trailered boat $5/each Cartop/inflatable Boat $3/day Windsurfing/paddle boards $2/day Ohlone Wilderness Regional Trail Permit Purchased at park or Reservations Dept. $2/year per person Purchased by mail, phone or online $4/year per person for 5 or fewer permits $3/year per person for 6 or more permits Backpacking (ages 16+) $5/person per night Backpacking (ages 15 and under, with adult) Free Amphitheater Reservation $50

For Picnic Reservation Information, see #49. For Camping Fees, Group, Family and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #48.

OUTBACK ADVENTURES  (510) 440-8888 Rentals Single Recreational Kayak* $15/hour Double Recreational Kayak* $25/hour Triple Recreational Kayak* $35/hour Single Pedal or Single Touring Kayak* $20/hour Premium Touring Kayak* $25/hour Stand-Up Paddle Board* $20/hour Premium Stand-Up Paddle Board* $30/hour Windsurf Board* $25/hour Lifejacket (Personal Flotation Device) $5/hour Paddle $5/hour Premium Paddle $10/hour * Watersport rentals include lifejackets and necessary equipment. Bicycle and Helmet $10/hour Bocce Ball $10/hour Horseshoes $10/hour per pair Volleyball or Badminton $25/hour Classes Kayaking Classes $75 - $95 Paddle Boarding Classes $35 - $60 Windsurfing Classes $95 Kids Multisport Camp $400

10 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

ROCKY MOUNTAIN RECREATION COMPANY  (925) 449-5201 Boat Rental Rates First 2 hours Per hour after first 2 hours Daily max Deposit Motor Boat $35 $10 $85 $85 Deluxe Motor Boat $65 $20 $150 $150 Pontoon Boat $100 $40 $300 $300 Pedal Boats / Canoes / Rowboats $50 refundable deposit $15/first hour $10/each additional hour $50/day Tour Boat Price varies per program Capsized Boat Charge $75

Senior Discount: 40% off full or half-day rentals, Monday-Friday only; excludes holidays and weekends.

10. DIABLO FOOTHILLS  (888) EBPARKS, option 3, x4526 Castle Rock Recreation Area Pool Access Fee Ages 16-61 $3.50/each Seniors (62+) and disabled $2.50/each Ages 1-15 $2.50/day Under 1 year Free Private Pool Rental 2 hour fee Each additional hour Group of 1-50 $225 $75 Group of 51-100 $275 $100 Group of 101-150 $325 $125

For Picnic Reservation Information, see #49.

11. DON CASTRO  (888) EBPARKS, option 3, x4527 Parking Fee (Weekends and Holidays/April-October) $5/vehicle $4/trailer Bus Load Entry/Parking Fee $25/bus Beach Access Fee Ages 16-61 $3/each Seniors (62+) and disabled $2/each Ages 1-15 $2/each Under 1 year Free Daily Fishing Access Permit (Required) $5/day Dog Fee (excluding guide/service dogs) $2/each

For Picnic Reservation Information, see #49.

12. GARIN  (888) EBPARKS, option 3, x4530 Parking Fee (Weekends and Holidays/March-October) $5/vehicle $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each

For Picnic Reservation Information, see #49. For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservations Department Phone Numbers, see #48.

11 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

13. KENNEDY GROVE  (888) EBPARKS, option 3, x4534 Parking Fee (Weekends and Holidays/April-October) $5/vehicle $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Volleyball and Horseshoe sets $2/rental plus $20 refundable deposit Electricity Charge $50/day Amphitheater Reservation $50/with Clancy’s Place reservation

For Picnic Reservation Information, see #49.

14. LAKE CHABOT  (888) EBPARKS, option 3, x4536 Parking Fee $5/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Boat Inspections (cartop/float tube/inflatable boat/paddle board) $4/vehicle Boat Launch (Canoe/Kayak) $2/each Daily Fishing Access Permit (Required) $5/day (also available at the marina shop)

For Picnic Reservation Information, see #49.

MARINA  (510) 247-2526 Boat Rental Fees (plus deposit) 1 hour 2 hours Half-day* Daily* Rowboat/Canoe/Kayak/Double Kayak $23 $32.20 $36.80 $46 Pedal Boat $23 $32.20 $36.80 $43.70 Electric Boat $25 $42 $51.75 $63.25 16’ Electric Boat $42 $57.50 $74.75 $92 Electric Pontoon Patio Boat (4 hr max) $80.50 $161 $201.25/3 hrs or $247.25/4 hrs Refundable Deposits Non-electric Boat $46 Electric Boat $57.50 16’ Electric Boat $74.75 Electric Pontoon Patio Boat $258.75 Capsized Boat Charge $50 Lake Tours Adults (13+) $5.75/hour Children (12 and under) $3.45/hour Guided Kayak Tour Adults (13+) $45/2.5 hours Children (12 and under) $25/2.5 hours Charter Boat - call (510) 582-2198 to reserve $100/hour Volleyball & Horseshoe sets $5 rental plus $30 refundable deposit Daily Fishing Access Permit (Required) $5/day (also available at park entrance kiosk)

* Unless otherwise indicated, a half-day rental is good for 3-5 hours, and a daily rental is anything over 5 hours.

REDWOOD CANYON PUBLIC GOLF COURSE  (510) 537-8001 Green Fees * 9 Holes 18 Holes Weekdays (Mon-Fri) $20 $25 Weekends and Holidays (call in advance) $25 $35 Golf Cart Rental, per person $8 $12 * Special deals on combination golf/food & beverage packages may be available – call for pricing

12 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

15. LAS TRAMPAS  (888) EBPARKS, option 3, x4537

For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #48.

LAS TRAMPAS STABLES  (925) 862-9044 Boarding 12x24 Paddock Barn $380/month 10x30 Stall/Paddock Barn $480/month Horse Trailer Parking $25 Trail Ride Individual $40-$95/person, depending on length of ride Organized Youth Groups $25/hour per person Birthday Parties (8 people, 4 horses, 2 staff) $475 Lessons $42-$75/hour Day Camps (Mon-Fri, 9am-3pm) $425

Special services available for additional fees.

THE RANCH AT LITTLE HILLS  (925) 837-8158 Picnic Site Rental (50 - 1,400 person capacity)* $294.25 – $8,506.50 Event Catering Packages* $28.89 – $42.27/person Wedding* $4,275 Fridays and Sundays, $5,345 Saturdays Wedding Catering Packages* $36 – $52.50/person Youth Group Day Camp $12/person Non-Profit Day Camp $5.50/person

* Please call for exact prices.

16. MARTIN LUTHER KING, JR.  (888) EBPARKS, option 3, x4541 Overflow Parking for Sporting and Events $10-$30/vehicle

For Picnic Reservation Information, see #49.

17. MILLER-KNOX  (888) EBPARKS, option 3, x4544

For Picnic Reservation Information, see #49.

GOLDEN STATE MODEL RAILROAD MUSEUM  (510) 234-4884 Admission Adult (12-62) $5/person Seniors (63+) $3/person Children (4-11) $3/person Children under 4 Free Family $10/family Annual Passes Individual $29/person Family $49/family

18. MISSION PEAK  (888) EBPARKS, option 3, x4545 Ohlone Wilderness Regional Trail Permit Purchased at park or Reservations Dept. $2/year per person Purchased by mail, phone or online $4/year per person for 5 or fewer permits $3/year per person for 6 or more permits Ohlone College Trailhead Parking $4/daily permit (college imposed fee) Backpacking $5/person per night

13 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

19. MORGAN TERRITORY  (888) EBPARKS, option 3 x4546 Backpacking (ages 16+) $5/person per night Backpacking (ages 15 and under, with adult) Free

20. POINT ISABEL  (888) EBPARKS, option 3, x4550

MUDPUPPY’S TUB & SCRUB / SIT & STAY CAFE  (510) 559-8899 Basic Wash $27 – $44 (by size) Additional wash services Add $7 per option to basic wash price Flea Dip Add $8 to basic wash price Self-Serve Wash $17 Gland Expression $16 Towel Rental $3

21. POINT PINOLE  (888) EBPARKS, option 3, x4551 Parking Fee $3/vehicle (Weekends and Holidays/April – September) $3/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Shuttle Ride (one way) Adults (12+) $1/each Children (6-11) $0.50/each Seniors (62+), disabled and children under 6 Free

For Picnic Reservation Information, see #49. For Camping Fees, Group, Family and Equestrian Rules, Regulations and Reservations Department Phone Numbers, see #48.

22. QUARRY LAKES  (888) EBPARKS, option 3, x4552 Parking Fee $5/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Beach Access Fee Ages 16-61 $3/each Seniors (62+) and disabled $2/each Ages 1-15 $2/each Under 1 year Free Dog Fee (excluding guide/service dogs) $2/each Boat Inspections Trailered boat $7/boat Cartop/float tube/inflatable boat/paddle board $4/vehicle Boat Launching Fee Trailered boat $5/day Cartop/inflatable Boat $3/day Windsurfing/paddle boards $2/day Daily Fishing Access Permit (Required) $5/day

For Picnic Reservation Information, see #49.

14 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

23. REDWOOD  (888) EBPARKS, option 3, x4553 Parking Fee $5/vehicle (Weekends and Holidays/April-October) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each

For Picnic Reservation Information, see #49. For Camping Fees, Group, Family and Equestrian Rules, Regulations and Reservations Department Phone Numbers, see #48.

PIEDMONT STABLES  (510) 531-9944 Boarding 10x12 Stall $525/month

24. ROBERTS  (888) EBPARKS, option 3, x4555 Parking Fee $5/vehicle (Daily/Year-round) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Pool Access Fee Ages 16-61 $3/day Seniors (62+) and disabled $2/day Ages 1-15 $2/day Under 1 year Free Lap Swim 1 visit $3.50 10 visits $25 Private Pool Rental 2 hour fee Each additional hour Group of 1-50 $225 $75 Group of 51-100 $275 $100 Group of 101-150 $325 $125

For Picnic Reservation Information, see #49.

25. ROUND VALLEY  (888) EBPARKS, option 3, x4556 Backpacking (ages 16+) $5/person per night Backpacking (ages 15 and under, with adult) Free

For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #48.

26. SHADOW CLIFFS  (888) EBPARKS, option 3, x4557 Parking Fee $6/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Electric Vehicle Charging $0.25/kWh (4 hour limit) Dog Fee (excluding guide/service dogs) $2/each Boat Inspections Trailered boat $7/boat Cartop/float tube/inflatable boat/paddle board $4/vehicle Boat Launching Fee Trailered boat $5/day Cartop/inflatable boat $3/day Windsurfing/paddle boards $2/day Daily Fishing Access Permit (Required) $5/day

For Picnic Reservation Information, see #49.

15 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

ROCKY MOUNTAIN RECREATION CO.  (925) 426-0197 Boat Rental Rates First hour Additional hours Rowboat $20 $8 4-person Pedal Boat $20 $8 Electric Boat $20 $10 Kayak $20 $8 Paddle Board $15 $7 Refundable Deposit Kayak / Non-electric Boat $40 Paddle Boat $40 Electric Boat $50 Capsized Boat Charge $50

27. SUNOL  (888) EBPARKS, option 3, x4559 Parking Fee $5/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Ohlone Wilderness Regional Trail Permit Purchased at park or Reservations Dept. $2/year per person Purchased by mail, phone or online $4/year per person for 5 or fewer permits $3/year per person for 6 or more permits Backpacking Ages 16+ $5/night per person Ages 15 and under, with adult Free Groups of 15-50 $75/night Ohlone Wilderness Horse Camping (Doe Camp #1) $7/person per night Family Camping (no showers or hot water) $14/night temporarily closed

For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #48.

WESTERN TRAIL RIDING SERVICES  (925) 862-9044 Trail Rides 1 hour $45 1.5 hours $60 2 hours $75 2.5 hours $90 4 hours $135 Organized Youth Group $25/hour per rider Experienced Riders Only (full day; higher elevation) $180

28. TEMESCAL  (888) EBPARKS, option 3, x4561 Parking Fee $5/vehicle (Weekends and Holidays/April-October) $4/trailer (North Lot only) Bus Load Entry/Parking Fee $25/bus (North Lot only) Beach Access Fee Ages 16-61 $3/each Seniors (62+) and disabled $2/each Ages 1-15 $2/each Under 1 year Free Dog Fee (excluding guide/service dogs) $2/each Daily Fishing Access Permit (Required) $5/day (available at the concession machine)

For Picnic Reservation Information, see #49.

16 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

29. TILDEN  (888) EBPARKS, option 3, x4562

LAKE ANZA  (510) 848-3385 Beach Access Fee Ages 16-61 $3.50/each Seniors (62+) and disabled $2.50/each Ages 1-15 $2.50/each Under 1 year Free

For Picnic Reservation Information, see #49. For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #48.

LAKE ANZA BEACH CLUB  (510) 849-1045

TILDEN BOTANIC GARDEN  (888) EBPARKS, option 2 Wedding Ceremony Alameda/Contra Costa Residents $60/hour (two hour maximum) Non-residents $90/hour (two hour maximum) Refundable damage/security deposit $500

TILDEN MERRY-GO-ROUND  (510) 559-1004 One ride ticket, all ages $3/each Seven ride ticket book, all ages $15

REDWOOD VALLEY RAILWAY  (510) 548-6100 One ride, ages 2 and up $3/each One ride, under 2 years old Free 5 ride family ticket $12

TILDEN GOLF COURSE  (510) 848-7373 Green Fees * Mon-Thu Friday Weekends and Holidays Normal Rate $29 $39 $51 Twilight Rate (2-4pm) $24 $27 $32 Super Twilight Rate (4pm-close) $19 $18 $18 Senior (55+) $25 $30 $49 Junior (17 and under) $10 $10 $10 Early Bird Back 9 $26 Monthly Senior Ticket ** $150 Cart Rentals 18 holes $16 9 holes $10 Twilight Rate (2-4pm) $10 Junior (17 and under) $10 Senior (55+) $10 Advanced Reservation, more than 7 days $5

* To book green times and verify current fees please visit www.tildenparkgc.com. Special deals on combination golf/food & beverage packages may be available – call for pricing ** Must be a current member of Tilden Park Seniors Golf Club

17 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

30. ARCHERY RANGES For archery club membership information, contact: Briones Archers: (925) 932-3489 Redwood Bowmen: (510) 530-0400

31. COMMEMORATIVE BENCH & PLAQUE  (510) 544-2510 Bench and 4” x 6” plaque $2,500

32. COMMERCIAL PHOTOGRAPHY PERMIT  (510) 544-2200 Production Photography $165/hour $750/half day $1,250/day Individual Photography $100/year (good from date of purchase) Buildings Regular reservation fee applies Set construction $30 minimum Vehicles $9/day Animals $9/day

NOTE: Must meet liability insurance requirements. Contact Public Affairs in advance for further information on how to obtain a permit (special conditions may apply).

33. CONCERTS, SPECIAL CLASSES, CONFERENCES OR EVENTS The General Manager may set an appropriate fee per person or vehicle, depending on collection circumstances, to cover the District's direct costs, plus reasonable overhead

34. DISTINGUISHED VETERAN PASS DAY USE PARKING At time of entry, persons presenting the “Distinguished Veteran Pass” issued by California State Parks will receive a free day-use parking pass at all parks that charge for parking and free entry to Ardenwood Historic Farm (except during special events). This pass is not valid for special events. Please note that this lifetime pass was formerly known as the “Disabled Veteran / Prisoner of War Pass,” and that pass is valid for the benefits described in this section. Veterans seeking eligibility must contact California State Parks to obtain the pass.

Honorably discharged war veterans who are residents of California with an overall/combined rating at 50% or greater service-connected disability, or were held as prisoners of war by forces hostile to the United States, or recipients of the Congressional Medal of Honor are eligible to receive the Distinguished Veteran Pass, formerly Disabled War Veteran / Prisoner of War Pass.

CA State Parks Pass Sales Office 1416 9th Street, Room #144 Sacramento, CA 95814 Phone: (800) 777-0369 ext. 3 Internet: www.parks.ca.gov

VETERANS DAY – FREE DAY USE FOR ACTIVE AND RETIRED MILITARY Active and retired military personnel receive FREE day-use parking, park entrance, Black Diamond tour, and Ardenwood admission on Veterans Day, November 11.

35. COMMERCIAL TOUR BUS  (888) EBPARKS, option 2 Commercial Tour Bus Load Entry/Parking Fee $100/bus Commercial tour buses must make reservations for entry or parking at District parks. 18 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

36. DOG FEES Dog Fee (per day or overnight, charged at park) $2/per dog

NOTE: Guide Dog/Service Dogs get in the park FREE with their companion. These may include K-9 Companions, Guide Dog for the Blind, Search & Rescue, or similar groups, etc.

ANNUAL DOG PERMITS  (510) 690-6508 Annual Dog Permits are available through the Public Safety Department. Fee Applies to four or more dogs. Private or Non-Profit Dog Walker (Individual) $25/year Private or Non-Profit Dog Walker (Household) $40/year Professional Dog Walker $350/year Supplemental Permit $200/year Duplicate Permit (Additional applicant photograph required) $15

37. ENCROACHMENT PERMITS  (510) 544-2560

38. FISHING PERMITS Daily Fishing Access Permit $5/day

NOTE: Not required at Antioch Pier, Big Break Pier, Pt. Pinole Pier, Jordan Pond (Garin), Shinn Pond (Alameda Creek Trails), or Lake Anza (Tilden). State Fishing License also required at all locations, except at Pt. Pinole Pier.

Monies paid for this permit are placed in a fund which pays for restocking of fish and labor expenses related to the District’s fishing program. Anglers 16 years and older must also have a California State Fishing License. All State Fish & Wildlife laws are enforced in the parks. A Fishing Permit Meter is available at facilities where attendants are not present year-round.

Annual Angler membership may be purchased at the Regional Parks Foundation website, found at www.RegionalParksFoundation.org, via email at [email protected], or over the phone at 510-544-2220. See #59 for more information on Regional Park Foundation permits and programs.

FREE FISHING DAYS The Daily Fishing Access Permit fee will be waived on the two “Free Fishing Days” specified each year by the California Department of Fish and Wildlife. Please note that a California State Fishing License is not required on these two “Free Fishing Days.” All other fishing regulations remain in effect, including bag and size limits, gear restrictions, report card requirements, and fishing hours.

Free Fishing Days for 2017 are July 1 and September 2

39. INTERPRETIVE PROGRAM FEES AND CHARGES  (510) 544-2551 Alameda and Contra Costa County public schools, non-profit organizations Free* with 501(c)(3) status, and government agencies Private schools, non-District schools, and for-profit agencies or organizations $61/hour for each District employee

* Parking fees will be waived for groups meeting the free interpretive program eligibility criteria with a scheduled program.

40. METAL DETECTOR PERMIT  (888) EBPARKS, option 2 Permit $20/two years

Permit is available by mail. Check or money order should be made out to EBRPD and mailed to the Reservations Department.

41. MOBILE FISH EXHIBIT OR MOBILE VISITOR CENTER  (510) 544-2527 Use Fee $200 - $2,500

19 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

42. NIKE CLASSROOM RENTAL  (510) 690-6500

43. OUTDOOR RECREATION PROGRAM FEES AND CHARGES  (510) 544-2552 Fees for Outdoor Recreation programs may be charged as authorized by the General Manager and as set forth by Board policy. Outdoor Recreation programs and fees can be referenced in the seasonal program brochure "Regional in Nature”.

44. PARKS EXPRESS TRANSPORTATION PROGRAM  (510) 544-2205 Bus (56-84 passenger) $110/bus

45. RENTAL FACILITIES  (888) EBPARKS, option 2 Rentals must be booked 30 days before event, unless approved by the Facilities Supervisor. Multiple day rentals can be split up if they are paid for at the same time and are within the days and hours stated for multiple rentals at respective facility.

BRAZILIAN ROOM (TILDEN PARK)  (888) EBPARKS, option 2 Times include set-up and clean-up 2017 2018 Monday, Wednesday, Thursday: 5-hour rental (8am - 12am) $700/5 hours $700/5 hours Monday, Wednesday, Thursday:12-hour rental (8am - 12am) $900/12 hours $900/12 hours Monday, Wednesday, Thursday: Special Day Rate (8am - 4pm) $375/1 day $375/1 day Monday, Wednesday, Thursday: Special 2-Day Rate (8am - 4pm) $600/2 days $600/2 days Monday, Wednesday, Thursday: Special 3-Day Rate (8am - 4pm) $825/3 days $825/3 days Monday, Wednesday, Thursday extra hours (5-hour or 12-hour) $75/hour $75/hour Friday: 5pm - 12am $1,900/7 hours $1,900/7 hours Friday: 8 am - 4pm $600/8 hours $600/8 hours Friday: 12-hour rental (8am – midnight) $2,400/12 hours $2,400/12 hours Friday: extra hours on 12-hour rentals $250/hour $250/hour Saturday: 9am - 4pm $2,200/7 hours $2,200/7 hours Saturday: 5pm - 12am $2,300/7 hours $2,300/7 hours Saturday: 12-hour rental (9am - 12am) $3,900/12 hours $3,900/12 hours Saturday: extra hours on 12-hour rentals $250/hour $250/hour Sunday and Holidays, Nov - March: 7-hour rental (9am - 12am) $1,900/7 hours $1,900/7 hours Sunday and Holidays, Nov - March: extra hours $250/hour $250/hour Sunday and Holidays, April - Oct: (9am - 4pm) or (5pm - 12am) $2,200/7 hours $2,200/7 hours Sunday and Holidays, April - Oct: 12-hour rental (9am - 12am) $3,800/12 hours $3,800/12 hours Sunday and Holidays April - Oct extra hours on 12-hour rentals $250/hour $250/hour Out-of-District Surcharge Equal to 20% of room rental Cleaning and Damage Deposit $200-$1,000 $200-$1,000 Non-Catered Option Surcharge* If reservation ends by 7pm $150 $150 If reservation ends after 7pm $600 $600 Overtime Hours - Late Load Out (subject to hourly charges) $500 $500 Extra Options ** Audio/Visual System $75 $75 Ice (included on catered events) $25 $25 Telephone Land Line Use Fee $50 $50 Gas Fireplace Usage $30 $30

* Non-Catered Option not available on Friday, Saturday, Sunday, or major holidays. Times include set-up and clean-up. ** Extra option fees are per reservation.

Open House most Tuesdays from 1:00 pm to 8:00 pm

20 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

FERN COTTAGE (KENNEDY GROVE)  (888) EBPARKS, option 2 Times include set-up and clean-up 2017 2018 Monday through Thursday: 5-hr rental (8am - 10pm) $250/5 hours $250/5 hours Monday through Thursday: 12-hr rental (8am - 10pm) $500/12 hours $500/12 hours Monday - Thursday extra hours (5-hour or 12-hour) $50/hour $75/hour Monday through Friday: Special Day Rate (8am - 4pm) $150/1 day $150/1 day Monday through Friday: Special Day Rate (8am - 4pm), 2 days $250/2 days $250/2 days Monday through Friday: Special Day Rate (8am - 4pm), 3 days $360/3 days $360/3 days Special Day Rate extra hours (maximum 2 extra hours; until 6pm) $50/hour $50/hour Friday and Saturday: 5-hr rental (10am - 11pm) $375/5 hours $375/5 hours Friday and Saturday: 12-hour rental (10am - 11pm) $575/12 hours $575/12 hours Friday and Saturday: extra hours (5-hour or 12-hour rentals) $50/hour $50/hour Sunday and Holidays: 5-hr rental (10am - 10pm) $350/5 hours $350/5 hours Sunday and Holidays: 12-hour rental (10 am - 10pm) $550/12 hours $550/12 hours Sunday and Holidays extra hours $50/hour $50/hour Out-of-District Surcharge Equal to 20% of room rental Cleaning and Damage Deposit $200-$1,000 $200-$1,000 Non-Catered Option Surcharge If reservation ends by 7pm $100 $100 If reservation ends after 7pm $200 $200 Overtime Hours - Late Load Out (subject to hourly charges) $150 $150 Audio/Visual System (projector, small sound system) * $25/day $25/day

* Extra option fees are per reservation. Open House on 1st Tuesday of every month

SHORELINE CENTER (MLK REGIONAL SHORELINE)  (888) EBPARKS, option 2 Times include set-up and clean-up 2017 2018 Monday through Thursday: 5-hr rental (8am - 10pm) $300/5 hours $300/5 hours Monday through Thursday: 12-hr rental (8am - 10pm) $550/12 hours $550/12 hours Monday - Thursday extra hours (5-hour or 12-hour) $60/hour $60/hour Monday through Friday: Special Day Rate (8am - 4pm) $200/1 day $200/1 day Monday through Friday: Special Day Rate (8am - 4pm), 2 days $370/2 days $370/2 days Monday through Friday: Special Day Rate (8am - 4pm), 3 days $525/3 days $525/3 days Special Day Rate extra hours (maximum 2 extra hours; until 6pm) $60/hour $60/hour Friday-Saturday: 5-hr rental (10am - 11pm) $450/5 hours $450/5 hours Friday-Saturday: 12-hour rental (10am - 11pm) $650/12 hours $650/12 hours Friday-Saturday extra hours (5-hour or 12-hour rentals) $60/hour $60/hour Sunday and Holidays: 5-hr rental (10am - 10pm) $400/5 hours $400/5 hours Sunday and Holidays: 12-hour rental (10 am - 10pm) $600/12 hours $600/12 hours Sunday and Holidays extra hours $60/hour $60/hour Out-of-District Surcharge Equal to 20% of room rental Cleaning and Damage Deposit $200-$1,000 $200-$1,000 Non-Catered Option Surcharge If reservation ends by 7pm $100 $100 If reservation ends after 7pm $200 $200 Overtime Hours - Late Load Out (subject to hourly charges) $150 $150 Audio/Visual System (projector, small sound system) * $25/day $25/day

* Extra option fees are per reservation. Open House on 1st Tuesday of every month.

21 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

TEMESCAL BEACH HOUSE (TEMESCAL)  (888) EBPARKS, option 2 Times include set-up and clean-up 2017 2018 Monday through Thursday: 5-hr rental (8am - 10pm) $450/5 hours $450/5 hours Monday through Thursday: 12-hr rental (8am - 10pm) $700/12 hours $700/12 hours Monday - Thursday extra hours (5-hour or 12-hour) $75/hour $75/hour Monday through Friday: Special Day Rate (8am - 4pm) $275/1 day $275/1 day Monday through Friday: Special Day Rate (8am - 4pm), 2 days $480/2 days $480/2 days Monday through Friday: Special Day Rate (8am - 4pm), 3 days $690/3 days $690/3 days Special Day Rate extra hours (maximum 2 extra hours; until 6pm) $75/hour $75/hour Friday: 8-hour rental (8am – 12am) $900/8 hours $900/8 hours Friday: Special Day Rate (8am - 4pm) $600/12 hours $600/12 hours Friday extra hours (maximum 2 extra hours) $150/hour $60/hour Saturday: 8-hour rental (10am – 12am) $1,500/8 hours $1,500/8 hours Saturday extra hours $150/hour $60/hour Sunday and Holidays: 8-hour rental (10 am - 10pm) $1,000/8 hours $1,000/8 hours Sunday and Holidays extra hours $150/hour $150/hour Out-of-District Surcharge Equal to 20% of room rental Cleaning and Damage Deposit $200-$1,000 $200-$1,000 Non-Catered Option If reservation ends by 7pm $150 $150 Surcharge If reservation ends after 7pm Not Available Not Available Overtime Hours - Late Load Out (subject to hourly charges) $300 $300 Extra Options * Telephone Land Line Use Fee $50 $50 Gas Fireplace Usage $20 $20 Audio/Visual System (projector, small sound system) $25/day $25/day

* Extra option fees are per reservation. Open House on 1st Tuesday of every month.

HOLIDAYS Holiday rates apply on: New Year’s Day, Washington’s Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and Day After, Christmas Eve and Christmas Day.

RENTAL FACILITY APPROVED CATERERS Ann Walker Catering (415) 460-9885 The Arlington (510) 525-2757 Blue Heron Catering (510) 533-0781 Café Soleil (510) 758-6134 Carrie Dove Catering (415) 460-9995 Checkers Catering & Special Events (925) 968-1121 Culinary Excellence (925) 947-1090 Jasmine Catering (510) 845-4378 Miraglia Catering (510) 483-5210 Palmdale Estates Catering (209) 855-1941 The Red Door Catering (510) 339-2320 Schumann’s Four Seasons Caterers (650) 968-9308 Serves You Right Catering (510) 527-8809 Svetlana Catering & Events (415) 314-0782 Swanky Catering & Events (510) 500-3981 Trumpetvine Catering (510) 848-7268

22 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

46. RESEARCH PERMITS  (510) 544-2340 Graduate Students $25/permit Academic and Agency Researchers $50/permit

47. RICHARD TRUDEAU TRAINING CENTER  (510) 544-2102

MAIN CONFERENCE ROOM Main Conference Room Non Profit or In-District Rate For Profit or Out-of-District Rate Each Each Minimum 2 Minimum 2 Additional Additional Hours Hours Capacity Hour 8 Hours Hour 8 Hours Mon - Fri, 7:00 am - 6:00 pm 130 $150 $75 $600 $180 $90 $720 Mon - Fri, 6:00 pm - 10:00 pm Weekends & Holidays, 7:00 am – 10:00 pm 70 $180 $90 $720 $220 $110 $880 Consecutive Days (Each Day) $500 $620 Refundable Damage Deposit $250 $250

CONFERENCE ROOM #1 OR #2 Non Profit or In-District Rate For Profit or Out-of-District Rate Each Each Minimum 2 Minimum 2 Additional Additional Hours Hours Capacity Hour 8 Hours Hour 8 Hours Mon - Fri, 7:00 am - 6:00 pm 15/19 $70 $35 $280 $110 $55 $440 Mon - Fri, 6:00 pm - 10:00 pm Weekends & Holidays, 7:00 am – 10:00 pm 15/19 $110 $55 $440 $150 $75 $600 Consecutive Days (Each Day) $180 $340 Refundable Damage Deposit $250 $250

ENTIRE BUILDING Entire Building Non Profit or In-District Rate For Profit or Out-of-District Rate Each Each Minimum 2 Minimum 2 Additional Additional Hours Hours Capacity Hour 8 Hours Hour 8 Hours Mon - Fri, 7:00 am - 6:00 pm 164 $180 $90 $720 $220 $110 $880 Mon - Fri, 6:00 pm - 10:00 pm Weekends & Holidays, 7:00 am – 10:00 pm 70 $220 $110 $880 $260 $130 $1,040 Consecutive Days (Each Day) $620 $780 Refundable Damage Deposit $250 $250

23 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

48. CAMPING RESERVATIONS  (888) EBPARKS, option 2 Fees for Outdoor Recreation programs may be charged as authorized by the General Manager and as set forth by Board policy. Outdoor Recreation programs and fees can be referenced in the seasonal program brochure "Regional in Nature”.

Reservation Fee of $8 will be added to each reservation for group camping sites.

All reservations of group camp sites require a refundable security/damage deposit equal to the current rate for one night of camping. Primitive Site Group Camping Developed Site Group Camping 50 person capacity $75/night Puma Point (Anthony Chabot) $100/night 75 person capacity $100/night Punta Vaca (Del Valle) $100/night 100 person capacity $125/night Wild Turkey (Del Valle) $150/night 150 person capacity $175/night 300 person capacity $200/night Equestrian Group Camping Fees Bort Meadow in Anthony Chabot primitive site group camping rate Caballo Loco in Del Valle $100/night Corral Camp at Las Trampas primitive site group camping rate Es Anderson Camp in Tilden $120/night Homestead Valley in Briones primitive site group camping rate Sunol Corral in Sunol Regional Wilderness primitive site group camping rate

DAY CAMP FEES Non-Profit For-Profit 28 person capacity $24/day $33/day 40 person capacity $32/day $44/day 60 person capacity $48/day $66/day 80 person capacity $64/day $88/day 120 person capacity $96/day $132/day 160 person capacity $126/day $173/day 240 person capacity $188/day $259/day 280 person capacity $218/day $300/day 400 person capacity $310/day $426/day Refundable Security/Damage Deposit $100/per week with a maximum of $500 per organization per summer

Weekday reservations only; restrictions apply.

24 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

49. PICNIC RESERVATIONS  (888) EBPARKS, option 2 A Reservation Fee of $8 will be added to each reservation. Alameda/Contra Costa County Site Capacity Residents Non-Residents Security Deposit 35 $60 $84 $50 50 $80 $112 $75 75 $120 $168 $100 100 $160 $224 $150 150 $240 $336 $150 200 $315 $441 $150 300 $470 $658 $250 350 $545 $763 $250 500 $775 $1085 $250 Sheltered Pavilion* $420 $588 $250

* Sheltered Pavilion areas available at Quarry Lakes only and have a capacity of 200 people.

NOTE: All reservations at Cull Canyon and Don Castro are charged at the resident rate to conform to the Davis-Grunsky Act under which the Park District leases and operates these facilities.

BEER & WINE PERMITS A fee of $25 will be charged for a beer & wine permit in parks where permits are required. This permit is available only in parks where alcohol is restricted to designated reserved picnic areas and group camps. A picnic or group camp reservation is required.

50. WEDDING SITES  (888) EBPARKS, option 2 Numerous picnic wedding areas have been added in the parks. Rates will be based on the site capacity at the above listed picnic rates - see #49.

51. CATERER/VEHICLE ACCESS PERMIT  (888) EBPARKS, option 2 Daily Permit (must provide insurance) $75/day Less than 15 days’ notice for permit application $25 surcharge Annual Permit (must provide insurance) $150

NOTE: Insurance information must be provided for all permits.

52. INTERACTIVE PLAY EQUIPMENT PERMIT  (888) EBPARKS, option 2 Permit $75/first permit Additional permits $25/permit Less than 15 days’ notice for permit application $25 surcharge Electricity charge (where applicable) $45

25 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

53. SPECIAL EVENT PERMIT FEE  (510) 544-2540 $250 Permit Fee if complete packet is received 60 or more days prior to event. This fee includes $100 non- refundable/non-transferable administrative fee applicable even if the event is not approved by District staff or the event is cancelled by applicant. For all other types of special event permits (Low Impact, Weekday School-Sponsored Cross Country Meets, etc.) listed below, the non-refundable/non-transferable administration fee is $50.  $100 Late Fee: If complete application packet is received less than 60 days prior to event (not applicable to Weekday School-Sponsored Cross Country Meets).  Low Impact Event Permit Fee: $50/event (events using a small section of trail, having “low impact” on District parkland).  Weekday School-Sponsored Cross Country Meets: $50/day (normal fees apply for weekend events). Busload and athlete vehicle entry fees will not be charged for school weekday and weekend cross country meets with a Special Event Permit.  Fee-Based Programs or Classes: $50/program or class (programs or classes that utilize District land or trails and charge a fee to attendees, students, or other participants)  Day Camp Operation Permit: $50/park/summer (June 1to August 31)  Electrical Service Use Fee: $50/event for connecting to existing power (where applicable)  Vendor Permit: $75/vendor/event or 10% of gross sales/event (t-shirts, food, drinks, etc.), whichever is greater.  Park District staffing required as a permit condition – (See Administration Fee Schedule)  Annual Permit Application Fee for athletic or “boot camp” classes: $250/year for authorization to conduct classes on non-holiday weekdays, during non-peak hours. Late fee applies as specified above.  Staffing fees for Mountain Bike, Swim, Duathlon, or Triathlon events will be either ‘a’ or ‘b’, whichever is greater: a. The sum of all staffing fees (i.e. lifeguards, rangers, public safety officers, firefighters, etc.), OR b. Total fee based per participant as follows. Report on event attendance required after event. Applicant will be billed for any additional staffing fees above those already paid. . $2/person for mountain bike events . $4/person for swim or duathlon event . $6/person triathlon  Sanitation Trailer: $182/one day or $232/weekend.  Deluxe Sanitation Trailer: $257/one day or $332/weekend.  Extra Pump Out: $143/sanitation truck dispatch, as required or requested

54. NON-DISCRIMINATION POLICY ON THE BASIS OF DISABILITY The East Bay Regional Park District does not discriminate on the basis of disability in the admissions or access to, or treatment in, its programs or activities.

The Assistant General Manager of the Acquisition, Stewardship & Development Division has been designated to coordinate compliance with the nondiscrimination requirements contained in the Department of Justice regulations implementing Subtitle A of Title II of the Americans with Disabilities Act (42 U.S.C.12131), which prohibits discrimination on the basis of disability by public agencies. Send correspondence to:

AGM Acquisition, Stewardship & Development East Bay Regional Park District P.O. Box 5381 Oakland, CA 94605

(510) 544-2601 (Voice) and (510) 633-0460 (TDD)

26 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

55. FEE WAIVER PROCEDURE In-District groups serving the disabled, seniors, and low income individuals that cannot afford fees, may be granted discounted or free use by sending a written request on their agency letterhead at least two weeks prior to expected park visit to: Jim O’Connor, AGM Operations East Bay Regional Park District P.O. Box 5381 Oakland, CA 94605

Please include the following information:

1. Facility, activity, or park fee requested to be reduced or waived. 2. Date(s) for which discount or fee waiver is requested. 3. Size of group, with breakdown of number of adults and youths. 4. Reason why normal fee cannot be paid. 5. Security and Damage Deposits, if applicable, will not be waived.

If granted, a written fee waiver permit will be issued.

A. In-District school groups visiting the Regional Parks for an educational program, either with a District naturalist or on their own, will have their parking fees waived per existing approval of the Board of Directors.

B. The Board authorizes the General Manager to adjust fees as deemed appropriate for promotional programs to increase public use. Such waivers shall be reported to the Board Operations Committee on a quarterly basis.

C. In-District school groups visiting the Regional Parks for scheduled Cross Country meets with a special event permit will have their bus parking fees waived per existing approval.

56. OCCASIONAL PUBLIC USE OF DISTRICT FACILITIES For facilities rented to the public on an occasional basis only, the AGM of Operations may establish a fee for use that is comparable to other District facilities. This applies for facilities (such as the Botanic Garden or Tilden EEC classroom) not intended for frequent public rental. However, under certain circumstances these facilities may be used as part of a Special Use or Special Event Permit.

27 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

57. CAMP ARROYO – YMCA  (925) 371-8401 Camp Arroyo facilities rental and environmental education programs are managed by YMCA of the East Bay. See attached fee schedule. For more information, please contact them directly. Tel: (925) 371-8401 Fax: (925) 455-7977 Website: http://arroyo.ymcaeastbay.org 5535 Arroyo Road, Livermore, CA 94550 Email: [email protected] Outdoor Environmental Education Fall 2016 - Spring 2017 Fall 2017 - Spring 2018 3 day $217/student $183/adult* $225/student $185/adult* 4 day $248/student $207/adult* $256/student $210/adult* 5 day $280/student $210/adult* $288/student $214/adult* * The YMCA requires 1 adult per 11 students registered. Please call (925) 455-7978 for registration information. Conference Rates Fall, 2016 - Spring, Fall, 2017 - Spring, 2018 2017 1 night (3 meals) $92/person $95/person 2 nights (6 meals) $176/person $180/person 3 nights (9 meals) $253/person $255/person 4 nights (12 meals) $333/person $335/person 5 nights (15 meals) $418/person $420/person 6 nights and longer Call (925) 455-7976 for information YMCA will continue to offer a 5% discount for groups 100+ and a 5% discount for non-profits. Daytime Use Fees * Wild Turkey Lodge $600 for up to 3 hours (meetings and conferences) $1,000 for up to 6 hours (meetings and conferences) $1,500 for special events, weddings, or anniversaries Meadow Rental $1,000 for up to 6 hours

* Depending on event, an additional $250 cleaning fee and $200 liaison fee may apply.

58. SWIM AREA RENTAL  (888) EBPARKS, option 2 Swim area with lifeguard service. Lifeguard service only (non-exclusive swim area use) at Del Valle and Shadow Cliffs. Group size cannot exceed maximum capacity of facility. Rental is for a minimum of two hours. Group Size First 2 Hours Additional Hours 1 – 50 $225 $75 51 – 100 $275 $100 101 – 150 $325 $125 151 – 200 $375 $150 201 – 250 $425 $175 251 – 300 $475 $200 301 – 350 $525 $225 351 – 400 $575 $250 401 – 450 $625 $275 451 – 500 $675 $300

28 Revised November 16, 2016 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2017

59. REGIONAL PARKS FOUNDATION MEMBERSHIP PROGRAM  (510) 544-2220 This program and its fees are set and adjusted by the Regional Parks Foundation Board of Directors. Basic membership packages offer a number of benefits including unlimited day-use parking and free swimming during the swim season.

All Membership purchases are tax deductible to the fullest extent allowable by law.

For more information about the Regional Parks Foundation Membership program, please visit www.RegionalParksFoundation.org

BASIC MEMBERSHIP Individual Membership (one person only) Family Membership (2 adults, w/ children ages 2-17) Regular $60/year Regular $105/year Special Access* $45/year Special Access* $85/year Regular Angler $300/year Special Access Angler* $180/year

*Special Access memberships include seniors, veterans, students, and people with disabilities. Proof of eligibility required at time of purchase.

DONOR CIRCLE MEMBERSHIP All Donor Circle Membership packages include:  One Family Membership package for up to two named individuals and their children.  Special invitations to both public and private events hosted throughout the Park District.  The opportunity to help others enjoy the Regional Parks who might not otherwise have the chance. Tilden Donor Circle Member $250/year Reinhardt Donor Circle Member $500/year Mott Donor Circle Member $750/year ’34 Club Member $1,200/year

29 Revised November 16, 2016

R-15-148 Meeting 15-25 October 14, 2015 AGENDA ITEM 3 AGENDA ITEM

Resolution Implementing New Fee Structure for Board Policy 4.04 – Concessions Operating on District Lands

GENERAL MANAGER’S RECOMMENDATION

Adopt a resolution amending the fee structure for Board Policy 4.04 – Concessions Operating on District Lands

SUMMARY AND DISCUSSION

Board Policy 4.04 (Concession Operating on District Lands) was approved by the Board at its last meeting on September 23, 2015, but an error was found in the resolution shortly after approval. The wording of the resolution did not match the content of the Board report and Board policy. The wording of the resolution has been corrected in this version and is being brought back to the Board for approval.

As approved at the September 23, 2015 Board meeting, the following fee structure would be implemented for concessionaire applications:

Permit Application Fee: $200 per event Refundable Deposit: $300 per event Staff time fee: $55/hour

The proposed District fee structure would require organizations wishing to conduct revenue generating activities on District lands to 1) pay a flat application fee, 2) pay a refundable deposit, and 3) pay the District for hourly staff costs incurred by the District in facilitating the event.

An exemption to the application fee would be available for organizations which have 501(c)(3) non-profit status, government agencies, accredited educational organizations, and for small group low impact activities where five or fewer paying participants are involved. However, the refundable deposit(s) and staff time fees would still be required.

The permit application fee(s) and staff time fee may also be wholly or partially waived at the discretion of the General Manager or his/her designee for permits where the District decides to co-sponsor the event due to the nature of the activity, specifically an event that the General Manager identifies as being particularly beneficial to the District and/or furthering its mission.

R-15-148 Page 2

FISCAL IMPACT

There is no practical way to estimate the annual cost/benefit of the proposed fee structure, however, the proposed permit fees are anticipated to be a partial offset for the administrative and staff costs associated with hosting concessionaire events and activities on District land.

PUBLIC NOTICE

Public notice was provided as required by the Brown Act.

CEQA COMPLIANCE

This item does not constitute a project under CEQA and is therefore not subject to CEQA compliance.

NEXT STEPS

Upon approval by the Board of Directors, District staff will implement associated Administrative Guidelines as authorized by the Board policy.

Attachments: 1. Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Amending Resolution 15-54 and Adopting Fees for Concessions Operating on District Lands 2. Board Report 15-139 from September 23, 2015 meeting

Responsible Department Head: Michael Newburn, Operations Manager

Prepared by: Gordon Baillie, Operations Analyst

Contact person: Michael Newburn, Operations Manager The attachment does not include our fees for filming and photography, they are as follows:

Description Film/Video Still Photo

Site tour (no charge first hour) $50/Hour $50/Hour

Full Day (8 hours) $1,000 $350

Half Day (4 hours) $500 $175

Hourly (after 8 hours) $135/Hour $135/Hour

On-site Ranger (if required) $55/Hour $55/Hour

Additional vehicles per day $15 $15 (no charge for first 5)

Student project (no charge)

Regards,

Leslie Wright Administrative Assistant Visitor Services Department [email protected] Midpeninsula Regional Open Space District

RESOURCE MANAGEMENT AGENCY FILM & PHOTOGRAPHY PERMIT FOR COUNTY PARKS

This application, when officially approved, will authorize

Name: Contact Person: Address: Ph. Day: Night: City: State: Zip: as a permittee to film/photograph scenes in for the following period(s): (Park Name) Date(s) From To Fee

(Use an additional sheet if necessary.) Total amount of fee(s) due: This permit, when officially approved, is subject to the terms and conditions listed below: 1. Purpose of the photography (check one): ( ) Feature Motion Picture ( ) TV Commercial/Short/Video ( ) TV Production /Pilot ( ) Print Advertisement ( ) Portrait Photography ( ) Other ______

2. Specific areas within the park where photographic work is to be done:

3. Permittee will have a maximum of employees who will work within the park unit.

4. Permittee will have a maximum of vehicles, as follows:

Passenger cars Buses Trucks Other Vehicles

All such vehicles are to be registered with the Director of the Resource Management Agency, or designee, and may be parked only at the location(s) of his/her choice.

Page 1 of 4

PERMITTEE ACTIVITY CONTROL

5. The permittee, its contractors, agents and employees shall abide by current version of all applicable State and Federal laws and rules and regulations of Monterey County, including Monterey County Code Chapter 14.12 –14.20.

6. All photographic activities within the unit are to be under the general supervision of the Director of the Resource Management Agency, or designee, and all arrangements for advanced preparations shall be made with him/her, including coordination of park operation schedule.

7. During the course of the work, restrictions of public access to the work areas shall be kept to a minimum.

8. No structures or sets are to built. No trees or shrubbery are to be cut, trimmed or injured. No disturbance is to be made to the ground surface or cover without the express written permission of the Director of the Resource Management Agency or designee.

9. The use of fires by the permittee shall not be permitted except under unusual circumstances and with the specific written approval and supervision of the Director of the Resource Management Agency or designee. Permittee is required to obtain any necessary fire permits.

10. The permittee shall maintain a clean working area and upon completion of work, shall restore the premises to the same condition in which it was found.

11. The permittee shall repair any and all damage to the county park system resources, facilities or property caused by the permittee’s activities. The Director of the Resource Management Agency, or designee, shall be the sole judge of the extent of such damage and the adequacy of the repairs and restoration.

12. The Director of the Resource Management Agency, or designee, may terminate any photography activity when it is necessary for the safety and enjoyment of the public, for the protection of the county park system resources, or for the violation of any rules and regulations of the Monterey County, Resource Management Agency or Parks Department.

13. ( ) Checking this box indicates that a condition of this permit is that ALL persons entering the park unit related to or on behalf of this agreement must sign a waiver of claims form.

14. ( ) Checking this box indicates that a condition of this permit is that at least one licensed ambulance, staffed by at least two emergency medical treatment certified attendants, must be at the park unit on stand-by duty whenever the following events are taking place.

15. Do you plan to have catering, entertainment, activities, planning or any other commercial/professional service provided during your event? ( ) Yes* ( ) No

*NOTE: All commercial/professional services are subject to requirements, conditions and fees established by the Monterey County Resource Management Agency. All agents for such services are required to meet with the Monterey County Resource Management Agency officials to complete the required documents as least fourteen (14) days prior to the event. All commercial/professional services are subject to approval by the Director of the Resource Management Agency or designee.

Page 2 of 4

INSURANCE REQUIRED

16. The permittee shall provide insurance in the amount of $1,000,000.00. The required insurance endorsements are:

a. Comprehensive General and Auto Liability policies shall provide endorsements naming Monterey County, its officers, agents and employees, as additional insureds, in respects to liability incurred in connection with permittee’s performance of this agreement and providing that such insurance is primary insurance and that no insurance of the additional insureds shall be called on to contribute to any loss incurred in connection with permittee’s performance of this agreement.

b. The insurance policy shall not be canceled or reduced without ten (10) days prior written notice to the Director of the Resource Management Agency or designee. A Certificate of Insurance showing the existence of such a policy or policies having the above described endorsements must be delivered to the Director of the Resource Management Agency, or designee, prior to the beginning of the events noted on this permit.

The firm providing liability insurance for the permittee is:

Name: Address: Business Phone:

HOLD HARMLESS 17. Permittee agrees to indemnify defend, and save harmless Monterey County, its officers, agents and employees, from and against any and all claims and losses whatsoever occurring or resulting to any and all persons, firms or corporations furnishing or supplying work, services or materials, or supplies in connection with the performance of this agreement, and from any all claims and losses occurring or resulting to any person, firm or corporation for damages, injury or death arising out of or connected to the permittee’s performance of this agreement. Without limiting permittee’s indemnification, it is agreed that the permittee shall maintain in force at all times during the performance of this permit a policy or policies of insurance covering all of its operations and in the amount specified.

FEE AND DEPOSIT

18. Prior to the initiation of the photography work, the permittee shall convey the following fees to the Director of the Resource Management Agency or designee.

a. A photography permit fee with cash, credit card or checks made payable to the order of Monterey County in the amount as set forth above described use of the grounds and facilities of the Monterey County Parks System.

b. A damage deposit in the amount of $ to insure payment for the costs of cleanup and repair of minor damage. The unused portion of this deposit shall be returned to the permittee upon completion of photography work. A check should be made payable to the order of Monterey County.

Page 3 of 4

19. If the permittee fails to use this permit, the fee will be refunded, less $100.00 or one day’s fee, whichever is less. If the permittee cancels part of the permit, the fee for the unused days shall be refunded. If the filming is delayed by inclement weather or other unavoidable natural causes, the Director of the Resource Management Agency, or designee, may approve substitute permit dates.

20. The permit may be extended upon prior written approval of the Director of the Resource Management Agency or designee.

SPECIAL CONDITIONS

21. The noise level shall not exceed 105 d.b.a. measured at 50 feet (strictly enforced).

22. Photographers or any crew member must contact the on-site Park staff before entering any restricted areas.

PERMITEE APPROVAL: The permit conditions are acceptable for the Permittee/Applicant. I, the undersigned, hereby attest that I am authorized to represent the permittee in the execution of this permit.

Name (print): Title:

Signature: Date:

Business Address:

City: State: Zip:

Business Phone: Cell Phone:

COUNTY OF MONTEREY APPROVAL: I, the undersigned, hereby attest that I am authorized to represent the County in the execution of this permit.

Reviewed & Approved by: (Signature) Printed Name:

Title: Date:

Resource Management Agency 1441 Schilling Place, 2nd Floor Salinas, CA 93901 (831) 755-4895

Page 4 of 4

FILM & PHOTOGRAPHY PERMIT FEE SCHEDULE

A. Annual Photography Permit – Portrait Photography: $100.00/year Annual Commercial Still Photography Permit. Includes photographer and one annual pass for client vehicle use (excludes Laguna Seca).

B. Photography Fees: Toro, Royal Oaks, San Lorenzo, Jack’s Peak, Lake San Antonio, Lake Nacimiento

Print Advertisement $250.00/day Television Commercial, Short or Video $500.00/day Television Production or Pilot $500.00/day Feature Motion Picture Productions $1,500.00/day or Negotiable on Special Permits

C. Special Conditions: The fee for any size production involving pyrotechnic or High speed stunts for any site/time not generally available for filming shall be the maximum for each activity.

D. The damage deposit, if applicable: The greater of half of the first full day’s fee or $500.00 a day.

Permit Fees 6/14/2016 PHOTOGRAPHY PERMITS (Commercial) COMMERCIAL FEE NON-PROFIT FEE NOTES: 1 Non-profit fees are set at 40% of Permit Fee $250 Permit Fee $100 commercial. Refundable Impact Deposit TBD Refundable Impact Deposit TBD Portalette ea/day $150 Portalette ea/day $150 Refundable Impact Deposit to be determined based on the specifics of Ranger Services / hr $74 Ranger Services / hr $74 the event. Photography / hr $25 Photography / hr $10 Photography / day $100 Photography / day $40 Photography (annual) $250 Photography (annual) $100 Filming (short/8hr) $1000 Filming (short/8hr) $400 Filming (Short/annual) $3000 Filming (Short/annual) $1200 Filming (Feature daily/hr) - - Filming (Feature daily/hr) - - 1-DAY RUNNING EVENT PERMITS COMMERCIAL FEE NON-PROFIT FEE NOTES: Permit Fee $250 Permit Fee $100 Running events are based on 50% of 1 Refundable Impact Deposit TBD Refundable Impact Deposit TBD average BSIM /2 Marathon pricing per entrant ≈ $50 w/MPRPD @ 20% = $10.00/entrant. Portalette ea/day $150 Portalette ea/day $150 Ranger Services / hr $74 Ranger Services / hr $74 Refundable Impact Deposit to be determined based on the specific number of 1 – 50 participants $500 1 – 50 participants $200 event participants and the course. 51 – 100 participants $1000 51 – 99 participants $400 101 – 250 participants $2500 100 – 249 participants $1000 251 – 500 participants $5000 250 – 500 participants $2000 500+ participants - - 500+ participants - - - MTN BIKE EVENT PERMITS COMMERCIAL FEE NON-PROFIT FEE NOTES: Permit Fee $250 Permit Fee $100 Mtn bike events are based on 150% Refundable Impact Deposit TBD Refundable Impact Deposit TBD running event fees = $10.00/entrant due to the additional impact to trails. Portalette ea/day $150 Portalette ea/day $150 Ranger Services / hr $74 Ranger Services / hr $74 Non-profit event fees are 40% of commercial. 1 – 50 participants $750 1 – 50 participants $300 51 – 100 participants $1500 51 – 99 participants $600 Refundable Impact Deposit to be determined based on the specific number 101 – 250 participants $3750 100 – 249 participants $1500 of event participants and the course. 251 – 500 participants $7500 250 – 500 participants $3000 FEE-BASED PROGRAM PERMITS CATEGORY FEE NOTES: Permit Fee $250 10% of gross proceeds is typical for other agencies but seems an administrative Refundable Impact Deposit TBD burden so a flat-rate of $10/participant has been adopted. Portalette ea/day $150 Ranger Services / hr $74 1 – 25 participants $250 26 – 50 participants $500 51 – 75 participants $750 76 – 100 participants $1000

1 The Permit Fee covers administrative processing of the permit. MISC. EVENTS PERMITS CATEGORY FEE NOTES: $250 Refundable Impact Deposit TBD 10% of gross proceeds is typical for other agencies but seems an Portalette ea/day $150 administrative burden so a flat-rate of $10/participant has been adopted.

Ranger Services / hr $74 Cremains/ea $100

Educational Institution Research /yr $100

Graduate Student Research /yr $50 Family Camping (walk-in)/day $25

Backpack Camping /person/day $10 Group Campsite (<21) $150

Group Picnic Site (<31) $50

Dog-pet /daily (dog park) $5 Dog-pet /annual (dog park) $250

Dog-Walker (individual) /yr $50 Dog-Walker (commercial) /yr $500

Vehicle Parking /day $5 Vehicle Parking /annual $250

School Bus Parking $30

Tour Bus Parking $150 Horse Trailer $30

Wedding Ceremony /ea./hr $10  For private non-catered events outside the Rancho Canada venue. District Bench w/Plaque Installed $2500 -$10,000  Benches and plaques must meet District standards and installed at pre-determined locations as set-forth in established guidleines. Replacement Bench $2500 Renewal Bench $1000 Drone Flying /ea./hr $10 Gen. Rec. Activity (<20) $25 Gen. Rec. Activity (20-50) $100 Gen. Rec. Activity (50-100) $250 Gen. Rec. Activity (20-50) /yr $500

MONTEREY PENINSULA REGIONAL PARK DISTRICT RESOLUTION #2017-07 August 9, 2017

A RESOLUTION OF THE MONTEREY PENINSULA REGIONAL PARK DISTRICT ADOPTING LAND USE FEES FOR COMMERCIAL AND NON-CONFORMING USES

WHEREAS, Public Resources Code section 5562 empowers the District Board of Directors to adopt fees for use of facilities, services, and equipment; and

WHEREAS, the fees are intended to defray the cost of permitting activities on District lands by entities that impose a charge on participants or raise money from donations, or by individuals engaged in non-conforming activities; and

WHEREAS, on April 6, 1998, the Board of Directors adopted Resolution 98-04, adopting a District-wide Master Plan that included in Section 2.3 the imposition of fees for commercial use District lands; and

WHEREAS, there is an increasing demand for non-conforming and for-profit use of District lands that require increasing staff time to administer; and

WHEREAS, there is a public interest in cost recovery for commercial and private non- conforming uses of District park lands; and

NOW, THEREFORE, the Board of Directors of the Monterey Peninsula Regional Park District is resolved in approving and adopting the following:

1. The proposed Fee Schedule as shown in Exhibit 1, attached hereto and incorporated herein for commercial and non-conforming park land uses; 2. The delegation of authority to the General Manager, or designee, to completely or partially waive permit fees for permits wherein the District Board of Directors has decided to co-sponsor the event consistent with existing policy and law; and 3. The delegation of authority to the General Manager to implement the Land Use Fees policy and associated fee schedule. PASSED AND ADOPTED at a regular meeting of the Board of Directors of the Monterey Peninsula Regional Park District at Seaside, California, this 9th day of August, 2017, by the following vote: AYES: NOES:

______Kelly Sorenson, President Shane Anderson, Secretary/Treasurer Board of Directors Board of Directors Monterey Peninsula Regional Park District 486060 GardenCarmelCourtValley, SuiteRd.,325Carmel, CA 93923 Monterey, CA 93940 Phone: (831)372-3196 IFax: (831)372-3197

Palo Corona RegionalMemorialPark MemorialBench BenchSponsorSponsorApplicationProgram Application Your generous contribution will support MPRPD's mission to provide high quality Parks, Open Space, and Environmental Programs. ApplicantNrume: _ Mailing Address: -----'- --'-- _

Phone Number: Email: ------Preferred Bench Location: Selected ------Alternate Location: ------Type of Request: New Bench1 (MPRPD provided) D $2500-$10,000$750 - $3,000 ReplacementNew Bench (SponsorBench2 provided) D $2500$500 - $2,500 RenewalPlaque onlyBench(Sponsor3 provided, on existing bench) D $1000$250 - $1,500 Plaque:4 Yes No Bench Material: All benches will be made from recycled redwood salvaged from district parklands. Shapes Woodwill varyDdependingRecycledon theplasticredwoodD slabsStoneavailable,D fromOtherwhichD descthe applicantribe ------may choose.--

Bench Dimensions: All__benches_____ ftwill. longbe approximatelyx ______ft5.0'. winidelength and approximately 18" in depth.

Backrest: D Yes D No [Backrests will be approximately 18" in height and are an additional $1000.]

PleasePlaqueprovidInscription:e your Inscriptionsproposed womustrdingbefoapprovedr plaque (maby xtheimudistrict,m plaqueso obtainsize ofapproval5" x 9"):before manufacture.

I, the bench sponsor, have read and fully agree to the terms and conditions of the bench program as outlined and describedI have readherein.and agree to comply with MPRPD Memorial Bench Guidelines D Applicant Signature: _ Bench Sponsor: Date: ------NAME Received by: _ Date: ------SIGNATURE Approvedby: _ Date: ------NAME

Thank you for your interest in the Monterey Peninsula Regional Park District's (MPRPD) Memorial Bench SIGNATURE Program. ENDNOTES: 1 New benches will be limitedMontereyto availablePeninsulapre-determinedRegionalparkParklocationsDistrictthat(MPRPD)may be chosen by applicants on a first-come/first-choose basis. If the Memorialapplicant hasBenchno preferenceGuidelinesas to site, district staff will select the site. The pricing range includes the basic construction and installation fee of $2500 and any added value based• onAppearance:the desirabilityBenchesand uniquenessshall haveofa therusticavailableand unobtrusivesite. For example,appearancea sitesowithas nota spectacularto distract vistafrom isthe priced highernaturalthansettinga siteofwithoutthe park.a spectacularSubject to vistaDistrictorapproval;other remarkable attraction but is simply a rest-stop. Installation• Material:will beBencheswithin 3-weeksshall be ofconstructedreceipt of ofthenaturalplaqueorfromrecycledthe sponsor,wood, stone,or if noorplaqueplastic ismaterials.desired, thenSubject to District approval; within 3-weeks of bench approval. Unforeseen circumstances related to workload, emergencies, staffing, and • Size: Benches shall be limited in size of no less than 3' in length and 12' in width to a maximum other operationaldimension prioritiesof 5' in lengthmay delayand 18"benchin width;installationbackrestsbeyondshall3-weeks.be limitedIn thisto 18"event,in height;the sponsor will be notified• Plaguesand a mutually: Plaquesagreeableare limitedinstallationto 5" by date9" andsetareat thatthe responsibilitytime. of the Sponsor. They may be made of either metal or UV protected plastic. The District recommends bronze for its weather-resistant properties. Plaque messages and design are subject to District approval; 2 Replacement benches are those that are damaged beyond safe use by vandalism, fire , or other natural • Location: Benches shall be limited to designated sites identified by the District; however, exceptions causes, suchmay beas landslide,made on aa case-by-casetree falling onbasis.it, weather,If the insects/fungus,Sponsor has noetc.preferredMaintenancelocation,andthereplacementDistrict shallof benchesselectare thethesolesite;responsibility of the sponsor. If a bench becomes damaged beyond safe use, the sponsor will•be givenFees: aFee1-monthrange noticevariabilityto agreereflectsto havingthe valuethe ofbenchthe site,replaced.design,If thestaffsponsortime, anddoesmaterialsnot agreetotobehavingused. A two-person committee, consisting of the MPRPD Memorial Bench Coordinator and the Supervising the benchRanger,replacedwillbyevaluatethe endtheof therequest1-monthand noticedetermineperiod,thetheappropriatebench willfeebeonremoveda case-by-caseand the sitebasisputasback on the availabilityfollows: list. The sponsor will be notified of the bench removal at that time and given 2-weeks to retrieve the oplaque.DistrictAfterwards,providedthebenchesplaque willrangebe indiscarded.cost fromIf$750the sponsorto $3,000,decideswhiletosuppliesreplace thelast.benchThis cost after its removal,coversthe sponsorthe bench,will assembly,then have toandselectinstallation.from the TheavailableSponsorbenchmustsitessupplyand applythe plaque;again as if it o Sponsor provided benches shall be charged an installation fee of $500 to $2,500 based on were a new bench.the valueAny sponsorof the selectedmaintenancesite andactivitiesto covermustDistrictbe approvedinstallation;in advancebench designby the district.is subject to District approval and must receive said District approval before the Sponsor purchases any bench. The 3 The term for initialSponsormemorialmust supplybenchthesponsorshipplaque; is 15-years. Thereafter, sponsorship may be renewed in 10-year increments.o The costSponsorshipfor installationwill endof Sponsorand the benchplaquesplaqueonremovedexisting uponnon-memorialterminationbenchesof sponsorship.is $250 to $1,500. This cost covers District installation and is influenced by the site where the bench is Sponsors will belocated;given a 1-month prior notice of the renewal date, the date the bench was installed. If the sponsor• Maintenance.does not renewRepair.the benchReplacement:within two-weeksIf a memorialfollowingbenchthebecomesrenewal date,vandalized,the benchdamagedplaque beyondwill be repair, removeddeteriorated,and the benchor putout-livesback onits safethe availabilityand useful list.life, Thethe Sponsorsponsor willshallbesolelynotifiedbe responsibleof the plaqueforremovalany andatall repairs, maintenance, and/or replacement. If the Sponsor is unwilling or unable to affect the necessary that time and given 2-weeks to retrieve it. Afterwards, the plaque will be discarded. If the sponsor decides to maintenance, repair, or replacement, the District will remove the bench and the site will be made renew theavailablebench afterto anotherthe removalsponsor.of theReplacementplaque, the willsponsorproceedwill asthenfollows:have to select from the available bench sites ando TheapplySponsoragain aswillif itbewerecontacteda new bybench.MPRPD and allowed to purchase a replacement bench within 90-days of notice being issued by the District. o If the donor cannot be located, or does not respond to MPRPD within the aforementioned 90- 4 Plaques must bedays,of weatheror declinesresistantto replacebronze,thenobench,largerthethanbench5" x 9",sitewithwill bemanufacturemade availableand acquisitionto another the sole responsibilitySponsor.of the applicant. The district will attach the plaque to either the seat or the backrest at the applicant's• Installation:request. District staff shall endeavor to install the bench and/or plaque provided by the Sponsor within 3-weeks of receiving the bench or plaque. The Sponsor will be notified once the installation has been completed. If installation is delayed, the Sponsor will be contacted by the District within said 3- weeks and will be provided a revised date of installation. The Sponsor shall be given an estimated date of completion and installation for benches provided by the District. The time frame for benches provided by the District will vary, but the District shall complete fabrication and installation in as timely a manner as possible. • Longevity: The maximum period of time that a memorial bench or plaque shall be sponsored is fifteen (15) consecutive years. Sponsorship may be renewed subject to submittal of a new application by the Sponsor, its approval by the District, and payment of the appropriate fees by the Sponsor. These fees will be determined by the condition of the bench and whether it needs to be replaced or repaired, and will vary by site location. At the culmination of the 15-year period, the bench will be evaluated for structural integrity and aesthetic quality. Should the bench be deemed in need of replacement, the Sponsor shall solely be responsible for all costs associated with its replacement.

AGENDA ITEM NO. 12–A1

MONTEREY PENINSULA REGIONAL PARK DISTRICT STAFF REPORT

BOARD MEETING: August 9, 2017

SUBJECT: Monthly Financial Report – June 2017

PRESENTER: Kelly McCullough, Finance Manager

REPORT: Attached for review are three reports: the Balance Sheet Previous Year Comparison (ATTACHMENT 1), Budget vs. Actual (ATTACHMENT 2) and Budget vs. Actual Previous Year Comparison (ATTACHMENT 3).

Balance Sheet Previous Year Comparison (ATTACHMENT 1): The Balance Sheet report summarizes the District’s financial position at a given point in time, calculating how much the District is worth by subtracting all the money the District owes (liabilities) from everything it owns (assets). The result is what the District is worth. The District operates on a July 1 – June 30 fiscal year.

Assets include items of value that the District owns, such as land, buildings, equipment, accounts receivable, grants receivable, cash and investments.

The reader of this report should note that of the $14,513,571 reflected in the total for Checking/Savings only $12,153,713 can currently be used for the District’s operating costs. The CalTrust Seawall Mitigation account in the amount of $2,348,249 is restricted for use in acquiring beachfront/dune property for recreational use in the southern Monterey Bay area. The MPRPD-Benefit account consists of $11,610 of employee funds withheld from employee salaries for supplemental insurance premiums paid for entirely by employees.

At the March 10, 2014 monthly Board meeting, the District established a General Fund (Unassigned) Reserve Policy for these funds to ensure that the District has adequate funds available to cover operating costs for a 6-month period, payment for pending land acquisitions and a contingency for emergencies and replacement needs.

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As of this report which covers the period July 1, 2016 through June 30, 2017 the current (unassigned) fund balance target reserve levels:

Annual Operating Budget (50%) $ 3,419,853 Accumulated Depreciation 1,036,801 Emergency Contingency 1,000,000 Total Board Designated Reserve $ 5,456,654

Assigned fund balances encompass the portion of net fund resources reflecting the District’s intended use of the resources. Assignment of resources can be done by the highest level of decision making or by a committee or official designated for that purpose. The District’s Board of Directors has the authority to assign fund balance.

Current (assigned) fund balance reserve levels:

Sherar land acquisition $ 840,000 Total Board Assigned Reserve $ 840,000

Restricted fund balances encompass the portion of net fund resources subject to externally enforceable legal restrictions. This includes externally imposed restrictions by creditors, such as through debt covenants, grantors, contributors, laws or regulations of other governments, as well as restrictions imposed by law through constitutional provisions or enabling legislation.

Current (restricted) fund balance:

Purchase of coastal property $ 2,348,249 Total Restricted fund balance $ 2,348,249

Liabilities include accounts payable (bills we haven’t yet paid including Cal Card expenses), unpaid expenses that we owe, loans (notes payable), and future expenses.

The attached balance sheet compares the District’s financial position as of June 30, 2017, this fiscal year, to June 30 of last fiscal year. The column labeled “Jun 30, 17” lists this fiscal year’s assets and liabilities. The column labeled “Jun 30, 16” lists last fiscal year’s assets and liabilities.

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The “$ Change” column shows the difference in dollars between the two fiscal years as of June 30, 2017.

The “% Change” column shows the amount as a percentage of change over the prior year. Any variance from last fiscal year to this fiscal year greater than 10% is footnoted with a corresponding explanation on the final page of the Balance Sheet.

Budget vs. Actual (ATTACHMENT 2): This report shows how well the District is meeting its budget for income and expenses in the current fiscal year. It is often referred to as a Profit & Loss report in the not-for-profit and for-profit business world. For each type of income or expense, the report compares the budgeted amounts to the actual income and expenses.

The “Actual Revenue & Expenditures” column reports the amount of revenue received or the expenditures made as of the date in the column. The attached report was prepared to compare 12 months of fiscal year activity (July 2016 - June 2017) against the annual budget.

The “Adopted Budget” column reflects the Board approved budget for the fiscal year which runs from July 1 to June 30 each year. There may be amendments to the budget throughout the year. These upward or downward budget adjustments are reflected in the total of this column.

The “$ Over/Under Budget” column shows the difference in dollars between the budgeted amount and the actual amount. A negative amount means that the District is under budget for the year; a positive amount means that it is over budget.

The “% of Budget” column shows the actual amount as a percentage of the budgeted amount. Less than 100% means that the District is under budget for the year; more than 100% means that it is over budget.

Government agencies use a double entry accounting method. The Other Income/Expense Contra Accounts section at the bottom of the report reflects a prior auditor request that we use contra accounts for our journal entry adjustments to assist the auditors in their review and examination of the financial statements.

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Budget vs. Actual Previous Year Comparison (ATTACHMENT 3): This report compares the District’s actual revenue and expenditures for a particular time period (July - June) of the current fiscal year with that of the same time period (July - June) last fiscal year.

The “Jul ‘16 - Jun 17“ column reflects the current fiscal year revenue and expenditures for the months of July through June.

The “Jul ’15 – Jun 16” column shows revenue and expenditures last fiscal year for the months of July through June.

The “$ Change” shows the difference between the two fiscal years as of June 30.

The “% Change” column shows the difference between the two fiscal years as a percentage.

Any percentage of change greater than 100% is footnoted on the last page of the report. The large variances between the two years can be the result of new projects, new and unexpected events, or seasonal timing of work.

Government agencies use a double entry accounting method. The Other Income/Expense Contra Accounts section at the bottom of the report reflects a prior auditor request that we use contra accounts for our journal entry adjustments to assist the auditors in their review and examination of the financial statements.

INCOME ACCOUNTS

Property and Assessment District Taxes

The Districts income consists mainly of property taxes and Assessment District revenue.

Interest

Interest earnings are derived from the District’s investment accounts: a Rabobank Public Investment Money Market Account; CalTRUST; and LAIF.

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The District prepares a quarterly investment report as required by Policy for the Boards review in November, February, May and August.

Rent

Rental income comes from housing that exists on District owned land. Currently there are four out of five properties being rented. Three are occupied by District employees and one is occupied by a member of the public. One property previously rented to the public is currently unoccupied and awaiting possible repairs pending county permitting approval. This vacancy has resulted in a decrease in the current fiscal year’s rental income.

Donations

Donations are generally received from donations for maps and memorial benches.

Reimbursements

Reimbursements vary from year to year and may include items such as claims, rebates, and state mandated costs.

Environmental Education Programs

Revenue from Environmental Education Programs varies depending on whether the District is charging for Let’s Go Outdoor (LGO)! programs.

Other Revenue

In addition other miscellaneous revenue, the District has at times offered partnership advertising opportunities in the LGO catalogue. When available this income is recorded in this category.

Grant Income

The District aggressively pursues grant funding opportunities. These grants which have been awarded and received are recorded in this category.

It is important to note that these reports are unaudited and the numbers are subject to and do change as the District closes

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its books June 30 each fiscal year end and not on a monthly basis. In addition, these reports are due and prepared for inclusion in the Board packet prior to all activity for the month being received and recorded. Final adjusting accounting entries are made at the close of the annual audit which generally occurs in December.

FISCAL IMPACT: Not Applicable – Informational Only

FUNDING BALANCE: Not Applicable – Informational Only

RECOMMENDATION: It is recommended that the Board receive, review and file the attached financial transaction reports: Balance Sheet Previous Year Comparison (ATTACHMENT 1), Budget vs. Actual (ATTACHMENT 2), and Budget vs. Actual Previous Year Comparison (ATTACHMENT 3) as presented.

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