Board Meeting Packet
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Board of Directors Board Meeting Packet April 18, 2017 Clerk of the Board YOLANDE BARIAL KNIGHT (510) 544-2020 PH MEMO to the BOARD OF DIRECTORS (510) 569-1417 FAX EAST BAY REGIONAL PARK DISTRICT East Bay Regional Park District Board of Directors BEVERLY LANE The Regular Session of the APRIL 18, 2017 President - Ward 6 Board Meeting is scheduled to commence at 1:00 p.m. at the EBRPD Administration Building, DENNIS WAESPI 2950 Peralta Oaks Court, Oakland Vice President - Ward 3 AYN WIESKAMP Treasurer - Ward 5 ELLEN CORBETT Secretary - Ward 4 Respectfully submitted, WHITNEY DOTSON Ward 1 DEE ROSARIO Ward 2 COLIN COFFEY ROBERT E. DOYLE Ward 7 General Manager ROBERT E. DOYLE General Manager P.O. Box 5381 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN (510) 633-0460 TDD (510) 635-5502 FAX www.ebparks.org AGENDA REGULAR MEETING OF APRIL 18, 2017 BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT The Board of Directors of the East Bay Regional Park District will hold a regular 11:00 a.m. ROLL CALL (Board Conference Room) meeting at District’s Administration Building, 2950 PUBLIC COMMENTS Peralta Oaks Court, Oakland, CA, commencing at 11:00 a.m. CLOSED SESSION for Closed Session and 1:00 p.m. for Open Session on Tuesday, April 18, 2017. A. Conference with Labor Negotiator: Government Code § 54957.6 Agenda for the meeting is listed adjacent. Times for agenda Agency Negotiator: Robert E. Doyle, Ana M. Alvarez, items are approximate only and Eddie Kreisberg are subject to change during the meeting. If you wish to speak on Employee Organizations: AFSCME Local 2428, Police Association matters not on the agenda, you Unrepresented Employees: Managers and Confidentials may do so under Public Comments at the beginning of B. Conference with Legal Counsel: the agenda. If you wish to testify on an item on the agenda, please complete a speaker’s form and 1) Existing Litigation – Government Code § 54956.9 (d) (1): submit it to the Clerk of the Board. a) Coalition to Save Mission Peak vs EBRPD Alameda Superior Court A copy of the background Case No. – RG 16837854 materials concerning these agenda items, including any b) Seacliff at Pt. Richmond Owners Association material that may have been vs Toll Brothers et al. submitted less than 72 hours Contra Costa Superior Court before the meeting, is available for inspection on the District’s MSC 14-01267 website (www.ebparks.org), the Administrative Building c) The Armand Borel Trust reception desk, and at the Dated June 20, 1994, as Amended and Restated in 2008 meeting. Contra Costa County Superior Court Agendas for Board Committee Case No. – P0-01129 Meetings are available to the public upon request. If you wish C. Conference with Real Property Negotiator Regarding Price and/or to be placed on the mailing list Terms of Payment – Government Code § 54956.8 to receive future agendas for a specific Board Committee, 1) Agency Negotiator: Bob Nisbet, Liz Musbach please call the Clerk of the Board’s Office at (510) 544- 2020. APN/ADDRESS PROPERTY OWNERS PARK/TRAIL Alameda County District facilities and meetings comply with the Americans with 905-0005-001-01; Lawrence Gosselin and Doolan Canyon Disabilities Act. If special 905-0005-006-02 Lorraine Rollins (Tr.) Regional accommodations are needed for you to participate, please 6550-6600 Collier Canyon Preserve contact the Clerk of the Board Road, Livermore as soon as possible, but 048H-7524-001-01 SJ Management, LLC Temescal to Sibley preferably at least three Skyline Blvd, Oakland Regional working days prior to the 3 Trail meeting. APN/ADDRESS PROPERTY OWNERS PARK/TRAIL Contra Costa County 561-400-004; 561-400-009 Mt. Zion Enterprises, San Francisco Bay 561-400-010 Inc. (formerly Castro Trail Stenmark Drive, Richmond Point, LLC) 1:00 p.m. OPEN SESSION (Board Room) PLEDGE OF ALLEGIANCE A. APPROVAL OF AGENDA B. PUBLIC COMMENTS C. SPECIAL PRESENTATIONS a. Oral History Presentation (Johnson) 1:15 p.m. D. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of March 6, 2017 to March 19, 2017 (Auker/Doyle) (Resolution) (No Cost) b. Approval of the Minutes for the Board Meeting of April 4, 2017 (Barial Knight/Auker) (No Cost) c. Authorization to Negotiate with Various Property Owners (Musbach/Nisbet) (Resolution) (No Cost) d. Authorization to Renew and Extend a Lease Agreement with the Department of the Army Under Base Realignment and Closure (BRAC): East Bay Gateway Regional Shoreline (Musbach/Holt/Nisbet) (Resolution) (Budgeted Funds/ Measure WW Funds) e. Authorization to Amend the Special Use License Agreement with Martinez Homing Pigeon Club: Radke Martinez Regional Shoreline (Patterson/O’Connor) (Resolution) (Revenue) f. Authorization to Amend the Telecom License Agreement with Vertical Bridge, LLC: Briones Regional Park (Patterson/O’Connor) (Resolution) (Revenue) g. Authorization to Purchase Ten Ford Vehicles from Downtown Ford Sales (McCrystle/O’Connor) (Resolution) (Budgeted Funds) h. Authorization to Amend the Special Use License Agreement with Martinez Sportsmen’s Club: Radke Martinez Regional Shoreline (Patterson/O’Connor) (Resolution) (Revenue) 4 i. Authorization to Amend the 2017 Budget and to Purchase Two Chevrolet Bolt Electric Vehicles from Winner Chevrolet (McCrystle/O’Connor) (Resolution) (Budgeted Funds) j. Authorization to Transfer and Appropriate Funds for the Remodel of Rocky Ridge Visitor Center: Del Valle Regional Park (Rasmussen/Auker/O’Connor) (Resolution) (Budgeted Funds/ Budget Change) k. Authorization to Modify Measure CC Project List and Transfer Funds for Service Yard and Access Improvements: District-Wide (Rasmussen/Barrington/Auker) (Resolution) (Budget Change/ Measure CC Funds) L. Approval of 2017 Risk-based Internal Audit Plan, and Confirmation of the Organizational Independence, with Qualification, of the Internal Audit Function (Sumner/Auker) (Resolution) (No Cost) m. Approval of Resolution Initiating Proceedings and Ordering Filing of Annual Report for Alameda County/Contra Costa County Regional Trails Landscaping and Lighting Assessment District (Two County LLD) (Spaulding/Auker) (Resolution) (No Cost) 1:30 p.m. 2. ACQUISITION, STEWARDSHIP & DEVELOPMENT DIVISION a. Authorization to Enter into an Option, Purchase and Sale Agreement and Transfer and Appropriate Funds for the Acquisition of 1.5 Acres in Fee Simple Absolute, a Public Recreational Trail Easement and an Emergency Vehicle and Maintenance Access Easement from Lawrence A. Gosselin and Lorraine D. Rollins: Doolan Canyon Regional Preserve (Musbach/Nisbet) (Resolution) (Budget Change/ Measure WW Funds) 1:45 p.m. 3. BOARD AND STAFF REPORTS a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle) 1:55 p.m. 4. GENERAL MANAGER’S COMMENTS 2:10 p.m. 5. ANNOUNCEMENTS FROM CLOSED SESSION 2:20 p.m. 6. BOARD COMMITTEE REPORTS a. Finance Committee (3-22-17) (Wieskamp) b. Executive Committee (4-06-17) (Lane) 2:25 p.m. 7. BOARD COMMENTS 3:00 p.m. D. PUBLIC COMMENTS 3:05 p.m. E. ADJOURNMENT 5 CONSENT CALENDAR AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, April 18, 2017 D. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period March 6, 2017 Through March 19, 2017 (Auker/Doyle) RECOMMENDATION It is recommended that the Board of Directors approve the Check Listing for the period of March 6, 2017 through March 19, 2017. Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has also been provided to the Clerk of the Board, and will become a part of the Official District Records. 6 EAST BAY REGIONAL PARK DISTRICT RESOLUTION NO.: 2017 – 04 - April 4, 2017 APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF MARCH 6 2017 THROUGH MARCH 19, 2017 WHEREAS, District Resolution No. 1992 - 1 - 40, adopted by the Board of Directors on January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer for review; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the check listing for the period of March 6, 2017 through March 19, 2017; Moved by Director , seconded by Director , and adopted this 18th day of April, 2017 by the following vote: FOR: AGAINST: ABSTAIN: ABSENT: 7 AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, April 18, 2017 D. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR b. Approval of the Minutes for the Board Meeting April 4, 2017 (Barial Knight/Auker) 8 Unapproved Minutes Board Meeting of April 4, 2017 The Board Meeting, which was held on April 4, 2017 at the East Bay Regional District, 2950 Peralta Oaks Court, Oakland, CA was called to order at 11:05 a.m. by Board President Lane. ROLL CALL Directors Present: Beverly Lane, President Dennis Waespi, Vice President Ayn Wieskamp, Treasurer Ellen Corbett, Secretary Whitney Dotson Dee Rosario Colin Coffey Directors Absent: None. PUBLIC COMMENTS: There were 3 members of AFSCME 2428 who spoke during this portion of the meeting: Meadow D’Arcy, Sargent of Arms and Member of the negotiating team, Xiaoning Huang – Accountant I, CPA and Mark Pearson, President 2428. D’Arcy, Huang, and Pearson presented and entered into the record a letter, an email and two exhibits that depicted the Union vs. Management COLA and Salary Increase and Property tax increases from 2006 to 2017. Pearson spoke about contract negotiations and the bargaining unit’s requests. At 11:15 am, the Board of Directors met in Closed Session to discuss those items outlined on the agenda. The Open Session of the Board Meeting was called to order at 1:30p.m.