MONTEREY PENINSULA REGIONAL PARK DISTRICT 60 Garden Court, Suite 325 Monterey, California 93940-5341 BOARD OF DIRECTORS Kelly Sorenson (President) - Marina, Northern Fort Ord (Ward 1) Shane Anderson - Seaside, Northern Sand City, Southern Ft. Ord (Ward 2) Katie Pofahl - Monterey, Del Rey Oaks, Southwest Seaside, Southern Sand City (Ward 3) Kathleen Lee - Pacific Grove, New Monterey, Northern Pebble Beach (Ward 4) John Dalessio - Carmel, Carmel Valley, Big Sur, Southern Pebble Beach (Ward 5) BOARD OF DIRECTORS MEETING AGENDA Oldemeyer Center, Blackhorse Room 986 Hilby Avenue Seaside, California Wednesday, August 9, 2017 at 6:00 p.m. 1) 6:00 p.m. Call to Order 2) Roll Call 3) Identification of Closed Session Items (Part or all of a meeting may be closed to the public under special conditions. The Board may only consider matters covered in the agenda descriptions.) A. Instructions to Real Property Negotiators Pursuant to Government Code Section 54956.8: A.P.N. 015-162-044, 015-162-009, 015-162-016, 015-162-017 and others (Negotiators: Payan/Whilden and Sutton/Lem/Moriarty/Fischer) B. Instructions to Real Property Negotiators Pursuant to Government Code Section 54956.8: A.P.N. 203-011-001, 203-011-019, 203-011-008 (Negotiators: Payan/ Whilden and Moriarty/Sutton/Lem/Grace) 4) Public Comment on Closed Session Item (The public may speak for a maximum of three minutes on any closed session item. Please complete a speaker form and give it to the Board Clerk.) 5) Adjourn to Closed Session 6) 6:30 p.m. Regular Meeting 7) Report on Return from Closed Session (The Board shall publicly report any action taken in Closed Session pursuant to Government Code Section 54957.1(a).) 8) Approval of Agenda 1 9) Public Comments (The public may speak for a maximum of three minutes on any subject that is not on the agenda. Please complete a speaker form and give it to the Board Clerk. 10) Consent Items (Items on the Consent Calendar are routine and for which a staff recommendation has been prepared. There is no discussion of these items prior to the Board vote and items will be acted on in one motion, unless a member of the Board, staff or public requests specific items be discussed and/or removed from the Consent Calendar. Public speakers are limited to three minutes.) A. Approval of July 12, 2017 Minutes (S. Parker) B. Approval of Summary of Payments (K. McCullough) C. Approval of Revision to Policy Number 3002 – Emergency Preparedness, Disaster Recovery and Business Continuation Plan (K. McCullough) D. Approval of Architectural Design Plans and Specifications for Garland Ranch Regional Park Visitor Center Phase 2 Remodel (T. Jensen) E. Approval of Acceptance of FY 2017 National Oceanic and Atmospheric Administration, California Bay Watershed Education and Training Grant (J. Nelson) F. Approval to Contact with Casey Printing for Production and Distribution of Fall 2017/Winter 2018, and Spring/Summer 2018 “Let’s Go Outdoors!” Activities Guides (J. Nelson) G. Quarterly Investment Report (K. McCullough) 11) Discussion Item – Update on Commercial Use Fee Schedule (T. Jensen) 12) Division Reports (The General Manager and designated staff may provide reports on their activities or informational items and/or make brief announcements. They may also ask for clarification or direction from the Board.) A. Administration 1) Monthly Financial Report (K. McCullough) B. Environmental Education/Community Outreach 1) No Report C. Operations and Maintenance 1) No Report D. Planning and Conservation 1) No Report 13) Adjournment Agenda packets, with the exception of Closed Session and non-approved items are available at the Administration Office. Agendas are available at the Garland Park Visitor Center and Big Sur, Carmel, Carmel Valley, CSUMB, Marina, Monterey, Pacific Grove and Seaside Public Libraries. Materials related to an item on this Agenda submitted after distribution of the Agenda packet are available for public inspection at the Administration Office during normal business hours. The Agendas and Agenda packets may also be viewed on the District website at www.mprpd.org. AMERICANS WITH DISABILITIES ACT (ADA) NOTICE: If you believe you possess any disability that would require special accommodation in order to attend and participate in this meeting, please contact the District Office at (831) 372-3196 at least 24 hours prior to the scheduled meeting. 2 AGENDA ITEM NO. 10-A MONTEREY PENINSULA REGIONAL PARK DISTRICT 60 Garden Court, Suite 325 Monterey, California 93940-5341 BOARD OF DIRECTORS Kelly Sorenson (President) - Marina, Northern Fort Ord (Ward 1) Shane Anderson - Seaside, Northern Sand City, Southern Ft. Ord (Ward 2) Katie Pofahl - Monterey, Del Rey Oaks, Southwest Seaside, Southern Sand City (Ward 3) Kathleen Lee - Pacific Grove, New Monterey, Northern Pebble Beach (Ward 4) John Dalessio - Carmel, Carmel Valley, Big Sur, Southern Pebble Beach (Ward 5) Oldemeyer Center, Blackhorse Room 986 Hilby Avenue July 12, 2017 Seaside, California Wednesday, 6:00 p.m. MINUTES 1) 6:00 p.m. Call to Order – The meeting was called to order at 6:05 p.m. 2) Roll Call – Roll call was taken. PRESENT: Directors Dalessio; Pofahl; Sorenson and Lee (arrived at 6:06 p.m.) ABSENT: Director Anderson 3) Identification of Closed Session Items – President Sorenson identified the Closed Session items and welcomed public comment. A. Instructions to Real Property Negotiators Pursuant to Government Code Section 54956.8: A.P.N. 015-162-044, 015-162-046 and others (Negotiators: Payan and Sutton/Lem/Moriarty/Fischer) B. Public Employee Performance Evaluation of General Manager Pursuant to Government Code Section 54957(b) C. Instructions to Real Property Negotiators Pursuant to Government Code Section 54956.8: A.P.N. 203-011-001, 203-011-019, 203-011-008 (Negotiators: Payan/Jensen/Whilden and Moriarty/Sutton/Lem/Grace) 4) Public Comment on Closed Session Item - None 5) Adjourn to Closed Session – Closed Session began at 6:05 p.m., recessed at 6:31 p.m., then resumed at 7:53 p.m. and adjourned at 8:33 p.m. 6) 6:30 p.m. Regular Meeting – The Regular Meeting began at 6:34 p.m. 7) Report on Return from Closed Session – President Sorenson announced that the Board concluded the General Manager’s performance evaluation and unanimously 1 approved a 2.5% merit increase and 3.5% Cost of Living Adjustment for Mr. Payan. His new annual salary will be $190,324, effective July 1, 2017. 8) Approval of Agenda – Upon motion by Director Pofahl, seconded by Director Lee, the agenda was unanimously approved. 9) Presentation – Dave and Linda Mullaly and Norm and Fran Leve gave a presentation for a proposed dog park at Rancho Canada Unit of Palo Corona Regional Park and answered Director questions. The Board reminded the group that there will be additional public workshops on proposed use of the park in the coming months. 10) Public Comments – Jay Zwagerman spoke to the Board about the possibility of having pickle ball courts at the Rancho Canada unit of Palo Corona Regional Park. 11) Consent Items – Upon motion by Director Pofahl, seconded by Director Lee, all items were unanimously approved. A. Approval of June 14, 2017 Minutes (S. Parker) B. Approval of Summary of Payments (K. McCullough) C. Approval of Request for Proposals (RFP) for Production and Distribution of District Fall 2017/Winter 2018 and Spring/Summer 2018 “Let's Go Outdoors!” Activities Guide (J. Nelson) 12) Discussion Items A. Review and Approval of Fiscal Year 2017-18 Pay Schedule (S. Parker) After discussion and upon motion by Director Dalessio, seconded by Director Pofahl, the Board unanimously approved the FY2017-18 pay schedule. B. Approval of Monument, Art & Exhibits Policy and Procedures (R. Payan) After discussion and upon motion by Director Lee, seconded by Director Pofahl, the Board unanimously approved the policy and the creation of a “Monuments, Art and Exhibits Committee” and assigned Directors Dalessio and Pofahl to serve on the committee. The committee will review the draft policy and recommend any additional changes. C. Consideration of Request from Carmel American Legion 512 for Stone from Palo Corona Regional Park (R. Payan) After discussion and upon motion by Director Dalessio, seconded by Director Pofahl, the Board unanimously authorized the General Manager to continue discussions with the Carmel American Legion for use of the requested stone. The final request and proposed signage will be brought back to the Board for review and consideration. 13) Division Reports – All Division Reports are informational only and may be written or oral. 2 A. Administration 1) Monthly Financial Report (K. McCullough) 2) Impact of CalPERS New Discount Rate (K. McCullough) B. Environmental Education/Community Outreach 1) No Report C. Operations and Maintenance 1) Operations and Maintenance Division Update (C. Camarillo) D. Planning and Conservation 1) No Report 14) Adjournment – The meeting was adjourned at 8:33 p.m. __________________________________ Shuran Parker, Recording Secretary 3 AGENDA ITEM NO. 10-C MONTEREY PENINSULA REGIONAL PARK DISTRICT BOARD OF DIRECTORS MEETING DATE: August 9, 2017 TO: Board of Directors FROM: Kelly McCullough, Finance Manager REVIEWED BY: Rafael Payan, General Manager SUBJECT: Approval of Revision to Policy Number 3002 – Emergency Preparedness, Disaster Recovery and Business Continuation Plan RECOMMENDED ACTION Staff respectfully recommends approval of a revision to the Emergency Preparedness, Disaster Recovery and Business Continuation Plan (ATTACHMENT 1) FISCAL IMPACT: There is no fiscal impact to revising the policy. FUNDING SOURCE: There is no funding source. This is a policy revision that does not require funding. FUNDING BALANCE: There is no funding balance. This is a policy revision that does not require funding. DISCUSSION: On June 3, 2013, the Board approved the Emergency Preparedness, Disaster Recovery and Business Continuation Plan Policy, Policy No. 3002. Prior to this date the District had no formal policy in place to deal with emergencies or natural disasters.