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Request for Proposal Request for Proposal Maintenance Management Contract Rideau Canal Corridor NCC RFP AL1714 Part I August 2017 REQUEST FOR PROPOSALS (RFP) NCC Tender File No.AL1714 Rideau Canal Corridor Maintenance Management Services The National Capital Commission (NCC) is seeking proposals for the delivery of maintenance management services for a five (5) year period beginning April 1, 2018, on natural and built facilities and assets as described in this RFP. (See map on page 5.) The scope of work will include maintenance of parks, green spaces, recreational pathways, roadways, bridges, etc. The NCC will continue to provide planning and overall management of this important federal natural and cultural area in the National Capital Region. The NCC is seeking maintenance management services with the objectives of supporting high standards of service excellence at the best cost. The NCC believes that this proposal call will result in a successful contract award; however, in the event that proposals submitted do not meet these basic objectives, the NCC will not proceed with contract award and will implement alternative service delivery approaches. Ce document est aussi disponible en français. NCC CONTACT: Allan Lapensée Senior Contract Officer Phone: 613-239-5678 ext. 5051 [email protected] PREFACE The Request for Proposal (RFP) for the Maintenance Management Contract contains two parts; the text of NCC Maintenance requirements (Part I) and the accompanying site maps (Part II) containing information related to site limits, identification and location of assets, limits of turf mowing, snow clearing, etc. In case of any discrepancy whatsoever between parts of this RFP or, within a particular section of Parts I or II, the part containing the more extensive obligations on the part of the Contractor shall prevail. In case of any ambiguity on the extensiveness of the obligations, the NCC shall solely establish which one prevails. Words with the initial letter in upper case have their meanings defined in 2.1. REQUEST FOR PROPOSAL – RIDEAU CANAL CORRIDOR TABLE OF CONTENT Section 1 – Introduction 1.0 Context .................................................................................................................................................... 1 1.1 Scope of Work ........................................................................................................................................ 2 1.2 Contractor’s Obligations ......................................................................................................................... 4 1.3 Contract Boundaries and Quality Requirements ..................................................................................... 4 1.4 NCC Responsibilities .............................................................................................................................. 5 Section 2 – Typical Terms and Conditions 2.0 Introduction ............................................................................................................................................. 7 2.1 Interpretation ........................................................................................................................................... 7 2.2 Extended Meanings ............................................................................................................................... 13 2.3 Alterations ............................................................................................................................................. 14 2.4 Contractor’s Obligations ....................................................................................................................... 16 2.5 Contracting ............................................................................................................................................ 22 2.6 Treatment of Payments & Receipts ...................................................................................................... 24 2.7 Accounting & Reporting Requirements ................................................................................................ 25 2.8 Collection by Contractor ....................................................................................................................... 29 2.9 Conflict of Interest ................................................................................................................................ 29 2.10 Indemnities .......................................................................................................................................... 30 2.11 Contract Securities .............................................................................................................................. 34 2.12 Prohibition on Assignment.................................................................................................................. 35 2.13 Termination ......................................................................................................................................... 35 2.14 Default Provisions ............................................................................................................................... 36 2.15 General Provisions .............................................................................................................................. 38 2.16 Yearly Adjustment to Fixed Fee of Contract ...................................................................................... 49 Appendices 2-A Hourly Rate/Unit Price for Maintenance Services............................................................................... 50 2-B Penalties ............................................................................................................................................... 53 2-C Description of the Context in Which the Required Work is Performed .............................................. 54 2-D NCC Environmental Guidelines .......................................................................................................... 56 Section 3 – General Requirements 3.0 Introduction ........................................................................................................................................... 72 3.1 Employees ............................................................................................................................................. 75 3.2 Hours of Work ...................................................................................................................................... 73 3.3 Office and Base of Operation................................................................................................................ 74 3.4 Vehicles, Materials & Assets ................................................................................................................ 74 3.5 Monitoring ............................................................................................................................................ 78 3.6 Communication Devices and Technologies .......................................................................................... 79 3.7 Provision of Services ............................................................................................................................ 79 3.8 Change of Dates .................................................................................................................................... 79 3.9 Emergency Intervention ........................................................................................................................ 80 3.10 Public Safety ....................................................................................................................................... 80 3.11 Emergency Closures of Roadways and Pathways/Sidewalks ............................................................. 80 3.12 Traffic Control .................................................................................................................................... 80 3.13 Locking Devices ................................................................................................................................. 81 3.14 Damage to Assets Due to Vandalism/Accident or Theft .................................................................... 81 3.15 INTENTIONALLY DELETED ......................................................................................................... 82 3.16 Damage Caused by Contractor ........................................................................................................... 83 3.17 Environmental Requirements .............................................................................................................. 83 3.18 Pesticides/Herbicides .......................................................................................................................... 83 3.19 Waste Disposal .................................................................................................................................... 83 3.20 Flooding .............................................................................................................................................. 84 3.21 Small Animal Management ................................................................................................................ 84 3.22 Media Relations .................................................................................................................................. 84 3.23 Public Requests for Services
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