MINUTES AAA VIC/TAS Division Meeting/Webinar

Tuesday 21 April 2020 10.00am – 12.30pm

Chair: Katie Cooper

Attendees: Refer below

Apologies: Paul Hodgen

1. Welcome Scott Martin, Corporate Affairs & Policy Manager, Australian Airports Association

2. Chair’s Report / Update Katie Cooper, Victorian Chair

3. AAA Update Scott Martin, Corporate Affairs & Policy Manager, Australian Airports Association

4. CASA Industry Update Jason Rainbird, Section Manager, Aerodromes, CASA

5. MOS139 Discussion – Further ‘Grandfathering’ Katie Cooper, Victorian Chair / All Members Items for consideration ______

Welcome – Scott Martin

• Thanks to all for attending in these unprecedented times. It is important to stay connected and AAA is working with Government closely to ensure AAA needs are provided for • Decided on a joint VIC/TAS Joint meeting as more efficient and provides adaption of agenda • Paul an apology as he is unwell • Meeting being held by Webinar so members can remain updated and informed, albeit remotely. Housekeeping explained on how to use the Webinar system for questions and information.

Chair’s Report and Industry Update – Katie Cooper

• Reflecting over the past 6 months, there has been some significant changes and events affecting our members.

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• VA’s voluntary administration status is a significant risk for our industry, the travelling public and obviously for their employees. • Changes to the AAA team o Caroline has departed the AAA and on behalf of all members, want to acknowledge and thank Caroline for all her efforts. Some major achievements which have supported and grown our industry. o Simon Bourke is Acting CEO and we thank him for stepping in this leadership role temporarily. Simon Bourke has been with AAA as Policy Director for 5 or more years and has been a significant contributor to the success of the association Simon has advised he has resigned however we he will remain with the AAA to do handover with the new CEO. Currently going through recruitment for his role. o Welcome to James Goodwin, our new CEO who commences in June. Currently ANCAP CEO, ex director for government and community relations. o Tom Ganley who has been a Director for a number of years has been elected as National Chairman. Congratulations. o Joeley Pettit, the Corporate Affairs Director will finish on 1/5. Recognise and thank Joeley for all her work, particularly supporting the Productivity Commission work and increasing the AAA communication portfolio.

• Bushfires – The December and January period were significantly affected by bushfires. AAA member airports were affected in a number of ways, both by the fires directly but also supporting the firefighting efforts. Keen to share learnings form this w airports supported communities and how it affected their airports. Will plan to add to the next face to face meeting if we can. • Industrial relations issues with JQ – pilots and ramp staff has been resolved and took some focus. • Australian industry skills council is reviewing Certificate IV in Aviation. AAA is a member of the Industry Review Panel and Katie is on the Technical Advisory Panel. Encourage members to review where it comes out for public consultation. • MOS139 and the new changes – Jason will talk through in next section • COVID19- AAA doing a lot of work and how members can be supported through this difficult time and how to adapt and share what works. • COVID AAA Updates o AAA is reviewing services and events o AAA Training Programs – Membership renewals if paid by the due date, the AAA is providing 3 months of complimentary online training o NPFC online with new border regulations o COVID19 has changed a lot. SA meeting also held via Webinar o Refer to the AAA website on COVID19 and what’s relevant to you specifically • AAA will work with government on assistance and industry impacts

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TAS Chair Report and Update -- by Paul Hodgen, presented by Katie Cooper

• Last meeting Hobart in September 19. • industrial action impacted January flying program in capacity terms more than the actual industrial action in September. • Thankfully TAS was largely spared the bushfire devastation seen on the Mainland. The Australian international brand been damaged though through exaggerated media reporting in offshore markets, with many people on the other side of the planet having little sense of the scale and size of . (the Tasmanian brand as a visitor destination which is based around the spectacular natural environment and wildlife will however undoubtedly have also been impacted) • Then the COVID-19 crisis which we are currently grappling with having had devastating impacts on traffic volumes and revenues our staff and those of our partners. TAS has moved rapidly to implement and then subsequently harden border controls for arriving pax. • New MOS139 is here and CASA will update us shortly • Thanks to all the state airports for their involvement in safety week back in 14-18 October. The program and activities just seem to get bigger and bigger. Well done! • In November we saw the ex gratia rates case brought by northern midlands council and Clarence council against HBA and LST dismissed and costs awarded to airports. Could have implications for all federally leased airports. Unsurprisingly they appealed and case is being re-heard by video conference in HOBART on 4 May. • Some airports will now have secured grant funding from the Federal Government to underpin part of the capital equipment costs associated with the enhanced screening measures regime. It remains to be seen how those plans will change in light of the COVID crisis. • Unfortunately, the crisis hasn’t made PFAS go away and we note with interest the settlements being made by government at defence site communities on the mainland. COVID is impacting TAS EPA engagement on PFAS matters at state level as their resources are diverted to state response. • The Tourism industry has been significantly impacted by Bushfires and now COVID. Late last year the state had just launched rebranded Tourism and relaunched its new “Come Down for Air” campaign (urging visitors to take time out). The industry was also well on the way to nailing its T30 Visitor Economy Strategy on the back of our successful T21 campaign and 1.5 m visitors by 2020. • I would I want to acknowledge the departure of Sarah Renner, former CEO of . A former AAA Board Member and Tourism Industry Council of Tasmania Board member. I acknowledge her significant contribution to the association and wish her well in her future endeavours.

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AAA Update - Scott Martin, AAA

(Slide pack attached)

• Depending on containment and eradication strategies from government will depend on how further meetings are held • Encouraged members to join working groups • Commonwealth assistance to aviation sector – 3 key assistance programs (please refer to slide pack) • Security and Border Processing – significant focus by AAA this year. Support industry as implementing new requirements. • Identified more cost shifting to airports, so AAA working to get relief • Other work AAA is conducting includes o Protecting regional airports o Drones o PFAS o Industry development o Supporting regional airports

CASA Industry Update - Jason Rainbird CASA

• 90% of CASA are working from home (WFH) due Covid and some on rotational basis. Important to note CASA staff are still working and available to support and assist airports. • Overview of staffing structure and locations and how to contact CASA for requests, approvals, etc. should be sent to [email protected]. Mailbox is attended daily. • Change Management – communication with key stakeholders is important so the product you end up with is what you wanted. Considering risks in a project, and if MOS standards are being met. CASA involvement in the early stages is paramount (regulatory assistance). • Change management examples where engagement was not made and MOS standards not met. • MOS 139 – explanation of key milestones and regulation amendments • Surveillance Activity – COVID19 has created issues with non-travel allowances. CASA believe that this activity will be affected during the next financial year but are remaining flexible depending upon how Covid restrictions change. • CASA reminded airports that the use of self-reporting deficiency tool – advising CASA in advance of items not being able to be performed accordingly to AON due to Covid19 – should be recorded with CASA. SRDs are a handy mechanism for what is happening at your aerodrome. If you are not on the CASA mailing list, training package is released by CASA and found on CASA portal. Web based activity. • Transition training -Training is free but you will need an Aviation Reference Number (ARN). You can register for one if you don’t have it already, through the CASA portal.

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MOS 139 Discussion Further ‘Grandfathering’ Items for Consideration (Tom Griffiths memo) - Katie Cooper

• Slide pack presented provides hints and tips regarding new grandfathering items. Q & A from members • Tom recommended members read documents carefully. • Q - Will CASA allow first attempts be able to be revised? A - CASA advised that some aerodromes have bigger issues than others. CASA will work with aerodromes as required. • Q – where can aerodromes find old standards, RPAs, etc? A – CASA – will speak with Joe Hain. CASA have some documentation but not all. Jason will share with AAA with findings. ACTION: Jason Rainbird. Tom advised members that has a very good record of old standards. ACTION: Tom to save documents on line and members to use as a reference point

Around the Tarmacs – Scott Martin

Current Initiatives surrounding COVID-19: Operations/Staffing/Cost cutting/Stakeholder Engagement

• Bas Smeulders – Global Airspace Solutions – still busy in office and no problems with COVID19 only courses that are held in person. Website can be viewed as to the services they provide. • Colin Fort – – operations numbers are consistent until March then fell off. Fly Corporate ceased operation on March 25; when activated plans for covid19 conducted risk assessment and contingencies and what could be done/not be done. Changes to software platforms/roadside driving authorities/ etc. Removing face to face interactions; shuttle buses all stopped; mitigating risks; Erikson air cranes operating through fire season and major uplift of pax from Mallacoota • Christophe Feuillye – Hatch – WFH since Feb19 as a company and working with stakeholders successfully and how to support them for works planned later in the year and next year • Craig Downey – BECA – Manager of Australian airports team – consulting services to aviation industry. Been WFH for last 6 weeks. Continuity of services has continued and adapting services with long term in mind and supporting clients as best as possible. • Daan van Vroonhoven – Securitas – security tenders have been put on hold as airports have other priorities at the moment. They are diversified company and 90% worldwide revenue is aviation based so can work on procedures in later stage. • Daniel Gall – Wellington Shire – looking at $1m relaunch package – councils have expressed interest in an airshow and will look at over next couple of months with other airports (East Sale RAAF base as site) and getting some aircraft to airport. Analysis on fire bombing in West Sale and looking at further opportunities in fire response space. Working with TAFE growing on maintenance engineering training.

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• David Moreland – , Facility and Compliance Manager – COVID19 was risk assessment and staff consultation – ceased all RPT operations and closure of international and domestic. Accommodating aircraft parking requirements. Increase in staff managing airfield. All airport operational team still working. Casual staff redeployed to other areas of aerodrome. Currently have roster for managers due to change of environment and attending work on as needed basis. Projects in terminals are underway; facilities tenancies going strong and working with major projects with them. • Gary Gibb – Landrum and Brown – consultancy run by Asia Pacific region – Australian operation has experienced impact from covid19 but some progress has been made nevertheless. Assisting Shanghai office with projects due to Chinese government assistance in getting the economy moving. Doing regular articles on the impact COVID-19 is having on industry. ACTION: Will share report with AAA (biosecurity facilities at airports, etc) • Graeme Henderson Ingo Schweda – Moira Shire Council – maintenance and inspections – no impact BAU – council perspective it has been impacted. General aviation aerodrome has not seen any changes. • Greg Alomes – King Island – Julie Arnold Mayor and Member of the board – island depends heavily on the airport. Have no ability to move people except through airport and reliant on it for fresh food. Impact has been significant. Cos increasing is a major concern against a backdrop of revenue decreasing. Raised a concern that Council airports are not eligible for government funding and this is a genuine issue for King Island. • Jason Williams – Mount Hotham – tourism severely impacted by fires; up to Australia Day saw up to 600 fire flights go through terminal; the airport is a one man band at the moment; skiing company point of view – ops team planning and recruiting for Winter. Restrictions will need to be relaxed but hoping for a ski season. Looking at start of July, Aug, Sept season; staff are multitasking to get resort ready and keeping sanitising areas. • Jim Diomides – Airbiz – staff WFH local and overseas. Many projects on hold excl. some government jobs and ones in . Looking at assisting airports where possible (consolidating projects, etc); team talking with ACI on recovery programs. • Kerry Young – Swan Hill – small regional aerodrome – no RPT so minimal impact from COVID19 – mainly training schools. Had issues with ARO WSOs training as provider is located interstate. Need to go to online temporarily. • Kieran Donovan – advisory consultancy to aviation industry – no impact from COVID – part 175 works. Undertaking runway works in regional Vic • Philip McConnell – Swinburne – 20K students online – 400 aviation students (280 doing flight training who are now very concerned on work opportunities). • Katie Cooper – Airport - COVID-19 being managed under Crisis Executive style; Capital program been reviewed and projects being adjusted as required; 70% increase n airport parking positions; Focus on airline consolidation and closures, efficiency and supporting airlines; pax volumes March – lowest since June 2010; lowest DOM since Feb 2004; Other Items - Community Grants $100,000 open for local Neighbourhood Houses; New Chief of Aviation – Shane O’Hare; Travelators open in T4 for the walkway along golf pier; New runway orientation confirmed as north south; successful Christmas operation

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Final Comments – Katie Cooper

• Thanks to all for your attendance and for speakers • Look forward to seeing everyone in person as soon as COVID19 restrictions are lifted. • Feedback on Webinar would be helpful and make any suggestions to KC or Scott.

Close of Meeting - Scott Martin

Thanks to Erin Livingston. She will send out a survey to all attendees. Thanks to all hosts.

Meeting closed: 12.45pm

Attendee List

First Name Last Name Organisation Joeley Pettit AAA TOM GANLEY AAA NT AIRPORTS Kieren Moss Aileron Edge Jim Diomides Airbiz Tom Griffiths Airports Plus Ray Oakley Airports Plus Greg Harrison Arcadis Natalie Perry Australian Airports Association Davina Ferreira Avalon Airport David Moreland Avalon Airport Australia Vicky Clarke Avlite Systems Roger Druce Bacchus Marsh Aerodrome Management Inc Craig Downey Beca Michael Wells Corporation Pty Ltd Brad Sinclair CASA Anne Ali Centastaff Workforce Solutions Jeremy Hochman Downer Carla Rutherford Essendon Airport Pty Ltd Colin Fort Essendon Fields Brendan Pihan Essendon Fields Luis Neumann Glidepath Australia Pty Ltd Bas Smeulders Global Airspace Solutions Christophe Feuillye Hatch Delmay Lavigilante Hatch Joseph Walsh Hatch Matt Cocker Hobart Airport Pete Smith Idemia

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Ewan Addison ISS Tara Looby IVM Group Ana Correal Jacobs Tracey Baxter JJ Ryan Consulting Greg Alomes King Island Council Greg Alomes King Island Council Trent Kneebush Kneebush Planning Gary Gibb Landrum & Brown Ilya Brucksch Marcus Lancaster Launceston Airport Kieran Donovan Lower Capital Lachlan Deen Marshall Day Acoustics Anita Gibbs Darren Angelo Melbourne Airport Michael Mahlstedt Melbourne Airport Katie Cooper Melbourne Airport Joel Plueckhahn Melbourne airport Jason Williams MHSC Transportation Services trevor willcock Ingo Schweda Moira Shire Graham Henderson Moira Shire Council Matt Marais Corporation Narelle Di Toro Moorabbin Airport Corporation Rebecca Donnet Moorabbin Airport Corporation Paul Ferguson Moorabbin Airport Corporation Rod Sullivan Randl Pty Limited David Mcneil Securitas Australia Daan van Vroonhoven Securitas Transport Aviation Security Scott Levy SmarteCarte Kerry Young Swan Hill Rural City Council Philip McConnell Swinburne University Rob Morris To70 Aviation (Australia) Pty Ltd LapHang Chung To70 Aviation Australia Simon Harrod Vaisala Terry O'Sullivan Warrnambool City Council Theo Christopher Wellington Shire Council Daniel Gall Wellington Shire Council Craig McPherson Western Advance

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