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May 5, 2016 TO May 5, 2016 TO: Members of the Board of Regents Designated Representatives to the Board of Regents FROM: Joan Goldblatt, Secretary of the Board of Regents RE: Schedule of Meetings WEDNESDAY, MAY 11, 2016 3:00 p.m. 142 Gerberding Hall GOVERNANCE COMMITTEE: Regents Shanahan (Chair), Ayer, Blake, Jaech, Rice THURSDAY, MAY 12, 2016 8:30 to 10:35 a.m. Petersen Room FINANCE AND ASSET MANAGEMENT Allen Library COMMITTEE: Regents Jaech (Chair), Ayer, Benoliel, Blake, Harrell *10:50 a.m. to 12:20 p.m. Petersen Room ACADEMIC AND STUDENT AFFAIRS Allen Library COMMITTEE: Regents Rice (Chair), Kritzer, Riojas, Simon 12:45 p.m. Petersen Room REGULAR MEETING OF BOARD OF Allen Library REGENTS: Regents Shanahan (Chair), Ayer, Benoliel, Blake, Harrell, Jaech, Kritzer, Rice, Riojas, Simon *or upon conclusion of the previous session. Unless otherwise indicated, committee meetings of the Board of Regents will run consecutively; starting times following the first committee are estimates only. If a session ends earlier than expected, the next scheduled session may convene immediately. Committee meetings may be attended by all members of the Board of Regents and all members may participate. To request disability accommodation, contact the Disability Services Office at: 206.543.6450 (voice), 206.543.6452 (TTY), 206.685.7264 (fax), or email at [email protected]. The University of Washington makes every effort to honor disability accommodation requests. Requests can be responded to most effectively if received as far in advance of the event as possible. 1.1/205-16 5/12/16 UNIVERSITY OF WASHINGTON BOARD OF REGENTS Governance Committee Regents Shanahan (Chair), Ayer, Blake, Jaech, Rice May 11, 2016 3:00 p.m. 142 Gerberding Hall Approval of Minutes of Committee Meeting on February 10, COMMITTEE 2016 ACTION 1. Adopt Amendment to the Bylaws of the Board of Regents and ACTION G–1 Approve Changes to the Board of Regents Governance, Standing Orders, Chapter 4 Pat Shanahan, Board Chair Joanne Harrell, Regent 2. Approve Regent Appointments to the Board of Regents ACTION G–2 Diversity, Equity, and Inclusion Advisory Committee Pat Shanahan, Board Chair 3. Board Assessment Survey – Review Draft and Distribution List INFORMATION G–3 Pat Shanahan, Board Chair 4. Other Business 1.3.1/205-16 5/11/16 UNIVERSITY OF WASHINGTON BOARD OF REGENTS Finance and Asset Management Committee Regents Jaech (Chair), Ayer, Benoliel, Blake, Harrell May 12, 2016 8:30 to 10:35 a.m. Petersen Room, Allen Library Approval of Minutes of Committee Meeting on April 14, 2016 COMMITTEE ACTION 1. Actions Taken Under Delegated Authority ($5-15M) INFORMATION F–1 Mike McCormick, Associate Vice President, Capital Planning and Development 2. UW One Capital Plan INFORMATION F–2 Paul Jenny, Senior Vice President, Planning and Management Chris Malins, Associate Vice President, Treasury Mike McCormick, Associate Vice President, Capital Planning and Development 3. Debt Management Annual Report INFORMATION F–3 Chris Malins, Associate Vice President, Treasury Bill Starkey, Senior Associate Treasurer, Asset Liability Management, Treasury 4. Approval of a Reduction in the Internal Lending Program (ILP) ACTION F–4 Interest Rate Chris Malins, Associate Vice President, Treasury Bill Starkey, Senior Associate Treasurer, Asset Liability Management, Treasury 5. UW Tacoma Court 17 Apartments: Approve Acquisition, Budget ACTION F–5 and Financing Harlan Patterson, Vice Chancellor for Finance & Administration, UW Tacoma Todd Timberlake, Chief Real Estate Officer, UW Real Estate Bill Starkey, Senior Associate Treasurer, Asset Liability Management, Treasury 6. Investment Program Annual Update INFORMATION F–6 Keith Ferguson, Chief Investment Officer, UWINCO Garth Reistad, Deputy Chief Investment Officer, UWINCO Scott Davies, Chief Operating Officer, UWINCO 1.2.1/205-16 5/12/16 AGENDA – Finance and Asset Management Committee Meeting on May 12, 2016 Page 2 7. Comparative Performance, Asset Allocation, Investment Cost, INFORMATION F–7 and Effective Spending Rate Max Senter, Investment Consultant and Managing Director, Cambridge Associates 8. Approve Amendment to the Statement of Investment Objectives ACTION F–8 and Policy for the Consolidated Endowment Fund Keith Ferguson, Chief Investment Officer, UWINCO Scott Davies, Chief Operating Officer, UWINCO 9. Approve Revised Timeline and Budget for HR/Payroll ACTION F–9 Modernization Program Gerald J. Baldasty, Interim Provost and Executive Vice President Kelli Trosvig, Vice President for UW Information Technology and CIO Aubrey Fulmer, Executive Program Director for the HR/Payroll Modernization Program 10. UW Medicine Board Update INFORMATION F–10 Rogelio Riojas, Regent 11. Executive Session (to consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price.) 12. Other Business 1.2.1/205-16 5/12/16 UNIVERSITY OF WASHINGTON BOARD OF REGENTS Academic and Student Affairs Committee Regents Rice (Chair), Kritzer, Riojas, Simon May 12, 2016 10:50 a.m. to 12:20 p.m. Petersen Room, Allen Library Approval of Minutes of Committee Meeting on April 14, 2016 COMMITTEE ACTION 1. Academic and Administrative Appointments ACTION A–1 Gerald J. Baldasty, Interim Provost and Executive Vice President 2. Community College Engagement Initiative (CCEI) Update INFORMATION A–2 Paul Rucker, Associate Vice President for Alumni Relations, University Advancement Dr. Jill Wakefield, Chancellor, Seattle Colleges Gary Oertli, President, South Seattle College, Vice Chancellor for University Partnerships, Seattle Colleges Colleen Ferguson, Project Manager, Community College Engagement Initiative 3. Student Governance and Engagement in UW Decision-making INFORMATION A–3 Processes Vanessa Kritzer, Student Regent Tyler Wu, ASUW President Sophie Nop, ASUWT President Dominick Juarez, ASUWB President Alex Bolton, GPSS President Alice Popejoy, Chair of Provost Advisory Committee for Students (PACS) Karan Grewal, Chair of Arts & Sciences Advisory Council for Students (ASACS) 4. Executive Session (to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee.) 5. Other Business 1.4.1/205-16 5/12/16 AGENDA BOARD OF REGENTS University of Washington May 12, 2016 12:45 p.m. Petersen Room, Allen Library (Item No.) I. CALL TO ORDER II. ROLL CALL: Assistant Secretary Shelley Tennant III. CONFIRM AGENDA IV. PUBLIC COMMENT PERIOD V. BOARD ITEMS Safety Update B–1 Ana Mari Cauce, University President Preliminary FY 2017 Operating Budget and FY 2017 Tuition Rates B–2 Sarah Norris Hall, Associate Vice Provost, Planning and Budgeting VI. REPORT OF THE CHAIR OF THE BOARD OF REGENTS: Regent Shanahan VII. REPORT OF THE UNIVERSITY PRESIDENT: President Cauce VIII. CONSENT AGENDA Approval of Minutes of Meeting of April 14, 2016 Approval of a Reduction in the Internal Lending Program (ILP) Interest Rate F–4 UW Tacoma Court 17 Apartments: Approve Acquisition, Budget and F–5 Financing Approve Amendment to the Statement of Investment Objectives and Policy for F–8 the Consolidated Endowment Fund Approve Revised Timeline and Budget for HR/Payroll Modernization Program F–9 Adopt Amendment to the Bylaws of the Board of Regents and Approve G–1 Changes to the Board of Regents Governance, Standing Orders, Chapter 4 Approve Regent Appointments to the Board of Regents Diversity, Equity, and G–2 Inclusion Advisory Committee 1.1.1/205-16 5/12/16 AGENDA – Board of Regents Meeting on May 12, 2016 Page 2 IX. STANDING COMMITTEES A. Academic and Student Affairs Committee: Regent Rice – Chair Academic and Administrative Appointments (Action) A–1 Community College Engagement Initiative (CCEI) Update (Information only) A–2 Student Governance and Engagement in UW Decision-making Processes A–3 (Information only) B. Finance and Asset Management Committee: Regent Jaech – Chair Actions Taken Under Delegated Authority ($5-15M) (Information only) F–1 UW One Capital Plan (Information only) F–2 Debt Management Annual Report (Information only) F–3 Investment Program Annual Update (Information only) F–6 Comparative Performance, Asset Allocation, Investment Cost, and Effective F–7 Spending Rate (Information only) UW Medicine Board Update (Information only) F–10 C. Governance Committee: Regent Shanahan – Chair Board Assessment Survey - Review Draft and Distribution List (Information G–3 only) X. REPORTS TO THE BOARD Faculty Senate Chair – Professor Norman Beauchamp Student Leaders: ASUW President – Mr. Tyler Wu GPSS President – Mr. Alex Bolton ASUW Tacoma President – Ms. Sophie Nop ASUW Bothell President – Mr. Dom Juarez Alumni Association President – Mr. Jeff Rochon XI. DATE FOR NEXT REGULAR MEETING: Thursday, June 9, 2016 XII. EXECUTIVE SESSIONS (to discuss with legal counsel litigation or potential litigation as defined in RCW 42.30.110.) (to review the performance of public employees.) XIII. ADJOURN 1.1.1/205-16 5/12/16 OFFICIAL MINUTES M I N U T E S BOARD OF REGENTS University of Washington May 12, 2016 The Board of Regents held its regular meeting on Thursday, May 12, 2016, beginning at 12:45 p.m. in the Petersen Room of the Allen Library. The notice of the meeting was appropriately provided to the public and the media. CALL TO ORDER The Board Chair, Regent Shanahan, called the meeting to order at 1:00 p.m. A delay of meeting notice was posted. ROLL CALL Assistant Secretary Tennant called the roll. Present were Regents Shanahan (chairing), Ayer, Benoliel, Blake (by telephone), Harrell, Jaech, Kritzer, Rice, Riojas, Simon; President Cauce, Provost Baldasty, Ms. Goldblatt; designated representatives: Professor Beauchamp, Mr. Bolton, Mr. Wu, Mr. Rochon. CONFIRM AGENDA The agenda was confirmed as presented. PUBLIC COMMENT PERIOD Regent Shanahan announced the Board would receive comments from the public. This segment of the meeting is meant to give Board members a chance to hear directly from the public on any subject pertaining to the University. He noted while the Board would be pleased to have the opportunity to listen to any comments and consider them in its decision-making, the Board would not be in a position to directly act on the comments or provide a response.
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