DCRMG-20130815.Pdf

DCRM(G) DESCRIPTIVE CATALOGING OF RARE MATERIALS (GRAPHICS) • Bibliographic Standards Committee Rare Books and Manuscripts Section Association of College and Research Libraries IN COLLABORATION WITH The Policy and Standards Division of the Library of Congress • Rare Books and Manuscripts Section of the Association of College and Research Libraries Chicago 2013 Front cover: (Top) Detail of ʺSculptor. Der Formschneider.ʺ Woodcut by Jost Amman in Hartman Schopper, Panoplia omnium illiberalium mechanicarum aut sedentariarum artium genera continens. Printed in Frankfurt‐am‐Main by Georg Rab for Sigmund Feyerabend, 1568. Folger Shakespeare Library GT5770 .S4 Cage. (Bottom) Portrait of Frances Benjamin Johnston adjusting her camera. Washington, D.C., ca. 1936. Prints and Photographs Division, Library of Congress, LOT 11734‐1. CONTENTS Preface | 1 Introduction | 7 0. General Rules | 23 1. Title and Statement of Responsibility Area | 41 2. State Area | 65 3. Material (or Type of Publication) Specific Details Area | 69 4. Publication, Distribution, Production, Etc., Area | 71 5. Physical Description Area | 95 6. Series and Multipart Resource Area | 117 7. Note Area | 123 8. Standard Number and Terms of Availability Area | 141 Appendix A. MARC 21 Coding for Graphic Materials | 143 Appendix B. Group‐Level Records | 145 Appendix C. Capitalization | 167 Appendix D. Minimal‐Level Records | 173 Appendix E. Variations Requiring a New Record | 177 Appendix F. Name and Title Access Points | 179 Appendix G. Early Letterforms and Symbols | 191 Appendix H. Material with Title Pages | 199 Appendix J. Abbreviations for Creators, Publishers, Printers, etc. | 205 Appendix K. Illustrations in Books and Serials | 207 Glossary | 215 List of Works Cited | 225 Index | 227 PREFACE Background Descriptive Cataloging of Rare Materials (Graphics), referred to hereafter as DCRM(G), is the direct successor to Elisabeth Betz Parker’s Graphic Materials: Rules for Describing Original Items and Historical Collections, published by the Library of Congress in 1982. Known to many simply as “Betz” or “The Yellow Book,” Graphic Materials became a classic. Revisions published in 1997 updated the manual to include examples encoded in the MARC format, but it was becoming clear that a true second edition was needed. Around the same time, the Bibliographic Standards Committee of the Rare Books and Manuscripts Section of the Association of College and Research Libraries (ACRL/RBMS) began envisioning Descriptive Cataloging of Rare Materials (DCRM), a suite of manuals that would share principles, organization, and design, while each covering a different format of material (see introductory section I.1). In 2008, the ACRL/RBMS Bibliographic Standards Committee agreed to develop a second edition of Graphic Materials as a component of this suite. DCRM(G) is the result. The DCRM suite was already well underway when work on RDA: Resource Description and Access, the successor to the second edition of the Anglo‐American Cataloguing Rules (AACR2) was announced. The publication of RDA in 2010 introduced potential future changes that will be addressed by the Bibliographic Standards Committee as it revises DCRM as a whole (see introductory section II.1). Changes from Graphic Materials: Rules for Describing Original Items and Historical Collections Structural differences from Graphic Materials are relatively minor. Chapters have been renumbered to match ISBD numbering of areas 1 through 8. Instructions for cataloging unpublished groups of material and collections are now gathered together in an appendix. ISBD area 2, “edition area,” has been added as a place to record information about a print’s state. Area 6 has a new name to correspond with the ISBD designation “Series and Multipart Resources.” In addition, DCRM(G) follows the ISBD practices of separately bracketing adjacent supplied elements. DCRM(G) expands on Graphic Materials by including instructions for born‐digital materials, graphic material with formal title pages, and illustrations in books and serials. Other forms of graphic material are now covered in greater depth, with Descriptive Cataloging of Rare Materials (Graphics) 1 PREFACE additional examples (e.g., architectural drawings, comic strips, and posters). New appendixes provide guidance on capitalization of elements, choice of main entry, transcription of early letterforms, and how to decipher many abbreviations found on graphic materials. Conceptual changes include making records easier for a wide range of users to understand and, for published material, easier for libraries to share. In recognition of the role of shared cataloging, DCRM(G) places increased emphasis on transcription, and has adopted the bibliographic concept of the ‘perfect copy.’ In recognition of the wide audience wanting access to graphic materials, DCRM(G) makes increased use of everyday language. For example, new patterns for conjectural decades and centuries replace dashes, and “publisher not identified” replaces the Latin abbreviation “s.n.” Similarly, the specific material designation now comes from a closed list of basic types of material in order to ensure that the description is understandable to non‐specialists. Expert vocabulary is now accommodated in the “other physical details” element, as free text describing additional physical characteristics. Considering this element as the place to provide additional physical characteristics has the added benefit of allowing singular and plural forms to be used naturally (e.g., “4 prints : mezzotints” rather than Graphic Material’s “4 prints : mezzotint”). Notable changes to individual rules include recording a place of production for unpublished materials; using square brackets for devised titles of collections; placement of copyright date statements in notes; and optional placement of format information in parentheses after the dimensions, e.g. (poster format), (slide format), (stereograph format). Differences from DCRM(B) and DCRM(S) People familiar with the two DCRM manuals published prior to DCRM(G) will notice a few key differences. Most obviously, unlike instructions for cataloging rare books and serials, instructions for cataloging pictures cannot be confined to published, printed material. Graphic material includes unpublished photographic prints and negatives, plus drawings, paintings, collages, and other media that create unique works. Also unlike instructions for rare books and serials, DCRM(G) considers collection‐level records, called group‐level records in picture cataloging, one of the standard applications of the rules. Group‐level cataloging is fundamental for certain types of material such as photography and design drawings. Graphic materials generally lack title pages, therefore guidelines related to traditional bibliographic transcription and transposition of title page information are 2 Descriptive Cataloging of Rare Materials (Graphics) PREFACE presented separately in Appendix H, Material with Title Pages. This appendix addresses portfolios, books of plates, and other published material bearing formal title pages, and is recommended for use when it is considered important to emphasize the graphic material characteristics of such a publication. While some pictures do have standardized presentations of title, statement of responsibility, and publication information, the presentation varies widely across specific types of material and time periods. Other pictures have little or no transcribable information at all. Because of this variety, the chief source of information for graphic materials is text (printed, manuscript, or electronic) provided by the creator or creating body on or with the material, not a hierarchical list of possibilities. For the same reason, a note on the source of the title proper is required, transcription rules take both visually inseparable and grammatically inseparable text into account, and notes about transposition are not required. Acknowledgments DCRM(G) builds on Elisabeth Betz Parker’s groundbreaking 1982 publication, Graphic Materials, and her enthusiasm for this revision was most welcome. Credit for launching the work goes to Helena Zinkham and Mary Mundy of the Library of Congress Prints and Photographs Division. Knowing that I was involved in the work of the Bibliographic Standards Committee, Helena approached me during the 2007 RBMS Preconference in Baltimore to see if the committee might look favorably on a Descriptive Cataloging of Rare Materials module for picture cataloging. With encouragement from committee chair Randal S. Brandt and immediate past chair Deborah J. Leslie, Helena, Mary, and I wrote a formal proposal, which was accepted. This manual was made possible through the dedication, hard work, and expertise of our strong editorial team. I was joined on the team by: Ellen Cordes, Head of Technical Services, The Lewis Walpole Library James Eason, Principal Pictorial Archivist, The Bancroft Library, University of California, Berkeley Mary Mundy, Cataloging Specialist, Prints & Photographs Division, Library of Congress Lenore M. Rouse, Curator, Rare Books & Special Collections, The Catholic University of America Joe Springer, Curator, Mennonite Historical Library, Goshen College Helena Zinkham, Chief, Prints & Photographs Division, Library of Congress Descriptive Cataloging of Rare Materials (Graphics) 3 PREFACE Special thanks go to Marcy Flynn, our tireless outside advisor on graphic materials in archives; to Dave Reser, who reviewed and improved the text on behalf of the Library

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