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Census Field Operations Handbook

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Census Field Operations Handbook 2021 POPULATION AND HOUSING CENSUS GHANA STATISTICAL SERVICE MARCH 2021 Table of Contents LIST OF TABLES ................................................................................................ VII LIST OF FIGURES ............................................................................................. VIII PREFACE ................................................................................................................. 1 ACKNOWLEDGEMENTS ..................................................................................... 3 CHAPTER ONE ....................................................................................................... 5 1 INTRODUCTION ........................................................................................... 5 1.1 BACKGROUND ........................................................................................... 5 1.2 GOAL AND SPECIFIC OBJECTIVES ............................................................... 6 1.3 USERS OF THE HANDBOOK......................................................................... 6 1.4 STRUCTURE OF THE HANDBOOK ................................................................ 7 CHAPTER TWO ...................................................................................................... 8 2 CENSUS GLOSSARY ..................................................................................... 8 CHAPTER THREE................................................................................................ 26 3 OVERVIEW OF THE FIELD OPERATIONS STRATEGY .................... 26 3.1 INTRODUCTION ........................................................................................ 26 3.2 THEMATIC AREAS .................................................................................... 26 CHAPTER FOUR .................................................................................................. 28 4 ACTIVITIES BEFORE TRAINING ........................................................... 28 4.1 PUBLICITY EDUCATION AND ADVOCACY (PEA) ...................................... 28 4.2 COMMUNICATION CHANNEL WITH THE GENERAL PUBLIC ........................ 30 4.3 THE USE OF COMPLETE COUNT CHAMPIONS ............................................ 30 4.3.1 When should a Complete Count Champions be brought together? .... 31 4.3.2 Membership of the CCC ..................................................................... 31 4.3.3 CCC Strategies ................................................................................... 32 4.3.4 Engagement with organised groups ................................................... 34 4.4 PERSONNEL MANAGEMENT ...................................................................... 35 4.5 RECRUITMENT AND TRAINING OF FIELD SUPERVISORS ........................... 35 4.5.1 Recruitment of Potential Field Supervisors ........................................ 35 4.5.2 Training of Potential Field Supervisors ............................................. 36 4.5.3 Final Selection of Field Supervisors ................................................... 38 4.5.4 Training of Supervisors before Listing ............................................... 39 4.5.5 Training of Supervisors before Enumeration ..................................... 39 4.6 FACILITIES FOR TRAINING ........................................................................ 39 4.7 TRANSPORTATION AND DISTRIBUTION OF LOGISTICS ............................... 40 4.8 DISTRICT PROFILE UPDATE ...................................................................... 40 4.9 PRE-REGISTRATION OF TRAINEE FIELD OFFICERS ..................................... 40 CHAPTER FIVE .................................................................................................... 42 5 DURING TRAINING .................................................................................... 42 5.1 MANAGING THE TRAINING PROCESS ........................................................ 42 5.2 COMMUNICATION .................................................................................... 43 5.3 GUIDELINES FOR MANAGING A TRAINING CENTRE ................................. 43 5.4 BEFORE TRAINING ................................................................................... 43 5.4.1 Shortlisting applications ..................................................................... 43 5.4.2 Screening ............................................................................................ 44 5.4.3 Registration ........................................................................................ 45 5.4.4 Class Allocations ................................................................................ 45 5.4.5 Pay courtesy calls ............................................................................... 45 5.4.6 Stock taking of materials .................................................................... 45 5.4.7 Inception meetings .............................................................................. 46 5.5 TRAINING................................................................................................. 47 5.5.1 Welcoming or Opening ....................................................................... 47 5.5.2 Mock Interviews .................................................................................. 47 5.5.3 Distribution of Tablets ........................................................................ 47 5.5.4 Identification of Supervisors ............................................................... 47 ii 5.5.5 Distribution of logistics for field work ................................................ 48 5.5.6 Debriefing ........................................................................................... 48 5.5.7 Compilation of Trainee master list ..................................................... 48 5.5.8 Managing G-Money Payment Platform .............................................. 49 5.5.9 Field Practice ..................................................................................... 49 5.5.10 Catering Arrangements .................................................................. 49 5.5.11 Trainee ID cards printing............................................................... 49 5.5.12 Effective use of training materials on tablets ................................. 50 5.5.13 Checklist for training centres ......................................................... 50 CHAPTER SIX ....................................................................................................... 58 6 TRANSITIONAL PERIOD BETWEEN TRAINING AND FIELD WORK 58 CHAPTER SEVEN ................................................................................................ 60 7 FIELD WORK ............................................................................................... 60 7.1 LISTING.................................................................................................... 60 7.2 CENSUS NIGHT OPERATIONS .................................................................... 61 7.3 ENUMERATION ......................................................................................... 61 7.3.1 Enumerating high profile personalities .............................................. 61 7.3.2 Enumerating Group Quarter populations .......................................... 62 7.3.3 Enumerating Floating population ...................................................... 66 7.3.4 Enumerating Hotels/Guest houses (PHC 1E) ..................................... 67 7.3.5 Enumerating Household population ................................................... 67 7.3.6 Re-interviews ...................................................................................... 68 7.4 ROADMAP FOR THE 28 DAYS OF FIELDWORK ........................................... 79 7.5 CROSSCUTTING ACTIVITIES ...................................................................... 80 7.5.1 Map reading ....................................................................................... 81 iii 7.5.2 Daily synchronisation of data to HQ .................................................. 81 7.6 CONTINGENCY PLANNING ........................................................................ 82 7.6.1 Criteria for requesting and deploying additional Field Officers ........ 82 7.7 THREATS .................................................................................................. 83 7.7.1 Enumerating remote or forest-like Type 3 EAs ................................... 83 7.7.2 Existing conflict areas ........................................................................ 83 7.7.3 Boundary dispute ................................................................................ 83 7.7.4 Use of cell towers ............................................................................... 84 CHAPTER EIGHT ................................................................................................ 85 8 POST FIELD WORK .................................................................................... 85 8.1 RETRIEVAL OF LOGISTICS ........................................................................ 85 8.2 CLEARING OF FIELD OFFICERS ................................................................. 85 8.3 POST ENUMERATION SURVEY .................................................................. 86 8.3.1 Field control Strategy ......................................................................... 86 CHAPTER NINE ..................................................................................................
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