AGENDA SPECIAL BOARD MEETING Sunday, September 2, 2018 – 8:00 A.M. District Board Room, Community Services Building 33540 Loop Road, Kirkwood, CA 95646
Standish O’Grady, Treasurer BOARD MEMBERS Peter Dornbrook, Secretary Eric Richert, Vice President Geoffrey Smith, President Robert Epstein, Assistant Secretary
1) CALL TO ORDER Vice-President Richert
2) ROLL CALL Secretary Dornbrook
3) ANNOUNCEMENTS General Manager Christeson
4) COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act.)
5) CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
6) ADOPTION OF THE CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) a) Approve Regular Board Meeting Minutes: August 11, 2018 Pgs. 4-11 b) Approve Current Consent for Claims Pgs. 12-21 c) Review Receivables/Shut Offs Report Pgs. 22
7) CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
8) ITEMS FOR BOARD ACTION
a) Finances. Discussion and possible action regarding the District’s financials. AM McBride
i) July Actuals Pgs. 23-38 ii) Cash Flow Pgs. 39-44 iii) Budget Variance Tracking Pg. 45 Lead: Finance Committee
b) 2018 Customer Survey Results. Discussion. Clerk Austin Pgs. 46-89 SPECIAL BOARD MEETING AGENDA – Sunday, September 2, 2018 Page 2
c) Volunteer Firefighter Assistance Grant. Discussion and possible action. AGM Ansel Pgs. 90-92
d) Propane Bulk Tank Internal Valves. Update. AM Benson Pgs. 93-94
e) Propane Leak Survey Results. Discussion. AM Benson Pgs. 95-99
f) Wildfire Mitigation Plan. Discussion and possible action. AM Benson Pgs. 100-134
g) PG&E Interconnection Agreement & Transfer Facilities Agreement. Update on Amendment #1. GM Christeson Pgs. 135-136
h) 2019 Summer Festival Fundraising Goal. Discussion and possible action. GM Christeson Pgs. 137-138
9) GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
10) OPERATIONS REPORT (Discussion may take place; however, no action will be taken.)
11) STANDING COMMITTEE REPORTS
12) TEMPORARY ADVISORY COMMITTEE REPORTS
13) GENERAL DISCUSSION Opportunity for Board Members to ask questions for clarification, provide information to Staff, Committee updates, request Staff to report back on a matter, or to direct Staff to place a matter on a subsequent agenda.
14) CLOSED SESSION
a) Closed session significant exposure to litigation involving one potential case concerning CSAA vs. Kirkwood Meadows PUD i) Government Code section § 54956.9(d)(2)
b) Closed session significant exposure to litigation involving one potential case concerning Cossoul vs. Kirkwood Meadows PUD i) Government Code section § 54956.9(d)(2)
15) ADJOURNMENT
The next Regular Board Meeting is scheduled for Saturday, October 13, 2018 at 8:00 a.m.
______Kirkwood Meadows PUD Jessica Austin, Clerk of the Board
The Kirkwood Meadows Public Utility District Board of Directors regularly meets the second Saturday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 4:30 p.m. Monday through Friday. This meeting is recorded and broadcast over Volcano Community Channel 19 and on the internet at www.kmpud.com. Items on the Agenda are SPECIAL BOARD MEETING AGENDA – Sunday, September 2, 2018 Page 3
numbered for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from the Audience”; however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting and upon request to the Clerk of the Board.
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact the District at (209) 258-4444, by email at [email protected]. Requests must be made as early as possible, and at least two business days before the meeting.
The Kirkwood Meadows Public Utility District is an Equal Opportunity Provider and Employer
BOARD OF DIRECTORS KIRKWOOD MEADOWS PUBLIC UTILITY DISTRICT 33540 Loop Rd., P.O. Box 247, Kirkwood, CA 95646 Telephone (209) 258-4444
REGULAR MEETING OF THE BOARD OF DIRECTORS Saturday, August 11, 2018 – 8:00am
BOARD MEETING MINUTES
Eric Richert, Vice President BOARD MEMBERS Standish O’Grady, Treasurer Peter Dornbrook, Secretary Geoff Smith, President Robert Epstein, Assistant Secretary
1. CALL TO ORDER President Smith
Determining a quorum present, President Smith called the meeting to order at 8:00 am.
2. ROLL CALL Secretary Dornbrook
Board of Directors Present: President Smith, Directors Richert, Epstein, and Dornbrook Board of Directors Absent: Director O’Grady Staff Present: General Manager Erik Christeson, Assistant General Manager Rick Ansel, Assistant Manager, Operations Brandi Benson, Assistant Manager, Administration Kelly McBride, Clerk of the Board Jessica Austin, IT Representative Drew Meteer, Electric/Propane Operator Joe Forrest, and Water/Wastewater Operator Brandon Bruzzese Others Present: Heidi Hill Drum, CEO, Tahoe Prosperity Center, Rick Lind Tahoe Prosperity Center, Terry Woodrow, Alpine County Supervisor, John Reiter General Manager, Kirkwood Property Services Community Members Present: Nancy Trevett (Kirkwood Meadows Association (KMA)), Frank Majors (KMA), Cheryl Stern (Lost Cabin), Richard Kettles (East Meadows HOA)
3. ANNOUNCEMENTS General Manager Christeson
General Manager Christeson welcomed members of the public and stated this meeting is being fed live over the internet and the public can view this meeting by going to our website, www.kmpud.com and following the appropriate link. If the public would like to make a comment, they may send an email to [email protected] and the Board will respond. Members of the public are asked to identify themselves when making comments.
4. COMMENTS FROM THE AUDIENCE:
Cheryl Stern announced the annual Thin Air Chili Cook Off, sponsored by the Kirkwood Community Association, is taking place Saturday, September 1st, 2018 at noon on the Village Plaza.
5. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
None
4 REGUALR BOARD MEETING MINUTES – Saturday, August 11, 2018 Page 2
6. ADOPTION OF CONSENT CALENDAR
a. Special Board Meeting Minutes of July 1, 2018 Approve July 1, 2018 Board Meeting Minutes b. Current Consent for Claims Approve Current Consent for Claims c. Receivables/Shut Offs Report Approve Receivables/Shut Offs Report d. Resolution 18-07 Honoring Cheryl Stern Approve Resolution 18-07 Honoring Cheryl Stern
President Smith pulled Item 6d. Resolution 18-07 Honoring Cheryl Stern, to be voted on separately.
Director Richert motioned to approve the Consent Calendar with the exception of item 6d. Resolution 18-07 Honoring Cheryl Stern. Director Epstein seconded the motion and it carried by the following voice vote:
AYES: President Smith, Directors Richert, Epstein, and Dornbrook
NOES: None
ABSENT: Director O’Grady
ABSTAINING: None
President Smith read aloud Resolution 18-07 Honoring Cheryl Stern. Director Dornbrook motioned to approve Resolution 18-07 as presented. The motion was unanimously seconded, and it carried by the following voice vote:
AYES: President Smith, Directors Richert, Epstein, and Dornbrook
NOES: None
ABSENT: Director O’Grady
ABSTAINING: None
7. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION:
None
8. ITEMS FOR BOARD ACTION
a. Tahoe Prosperity Center. Presentation and Discussion. Heidi Hill Drum, CEO
Heidi Hill Drum, CEO of the Tahoe Prosperity Center, gave a presentation regarding the history, accomplishments, and current projects of the Tahoe Prosperity Center. Discussion ensued regarding their current projects.
b. Finances. Discussion and Possible Action Regarding the District’s Financials. Assistant Manager, Administration McBride
i. June Actuals. Assistant Manager McBride presented the Consolidated Balance Sheet, noting the large variance in total other current liabilities is due to balances in the Mello Roos account and includes the new addition of the capital lease for the lease-to-own 950 Loader. Presenting the Combined Income Statement, it was noted that year-to-date operating revenues are up from planned. The Imbalance Energy revenue line item is due
5 REGUALR BOARD MEETING MINUTES – Saturday, August 11, 2018 Page 3
to a classification requirement by District auditors. Year-to-date operating expenses are better than planned. Year-to-date Other Income is FEMA reimbursement funds. Property tax allocations will be reflected upon Board approval of the proposed allocations. Year- to-date operating revenues and expenses were detailed for each department. Operating revenues for Water continue to show down from planned due to a calculation error in base rate revenue, previously discussed at the April 14 Board meeting. When the calculation error is taken into account, Water revenues are better from planned. June and year-to-date EBITDA (Earnings Before Interest, Taxes, Depreciation and Amortization) is better than planned. ii. Cash Waterfall. The fiscal year ended better than planned. iii. Budget Variance Tracking. Two additions since last month are the Wastewater Treatment Plant Feasibility Study and updated payments to Corey Jackson for the iPad App development.
Throughout her presentation Assistant Manager McBride answered questions and was commended for her work. c. Performance Reporting and Aquifer Levels. Discussion. Assistant Manager, Operations Benson
Assistant Manager Benson presented end-of-year Performance Reporting for each department for 2017/18, including performance goals and final results. Performance goals for 2018/19 were detailed along with future projects to reduce losses. d. Power Source Disclosure. Discussion and possible action. Assistant Manager, Operations Benson
Assistant Manager Benson summarized the annual requirement by the California Energy Commission to file a Power Source Disclosure and publish a Power Content Label detailing the sources of the District’s electric power. The Power Source Disclosure Program requires Board review and approval to distribute the Power Content Label.
Director Richert motioned to approve distribution of the Power Content Label as presented. Director Dornbrook seconded the motion and it carried by the following voice vote:
AYES: President Smith, Directors Richert, Epstein, and Dornbrook
NOES: None
ABSENT: Director O’Grady
ABSTAINING: None e. Hope Valley Lands Pass Program. Discussion and possible action on Alpine County’s request. General Manager Christeson
General Manager Christeson summarized a request from the Alpine County Board of Supervisors to generate a letter of support in opposition of the implementation of the California Lands Pass Program in Hope Valley. Alpine County Supervisor Terry Woodrow provided details of the effect of the California Lands Pass Program on visitors to Hope Valley and local businesses. She stated the reason the Alpine County Board of Supervisors is requesting Hope Valley be removed from the California Lands Pass Program is Alpine County was not properly notified about the addition of Hope Valley to the California Lands Pass Program. Discussion ensued regarding details and unknowns about the rules and the area covered under the California Lands Pass Program.
Director Dornbrook motioned to direct General Manager Christeson to write a letter, on the behalf of the KMPUD Board of Directors, of support of the Alpine County Board of Supervisors opposition
6 REGUALR BOARD MEETING MINUTES – Saturday, August 11, 2018 Page 4
of the implementation of the California Lands Pass Program in Hope Valley. Director Richert seconded the motion and it carried by the following voice vote:
AYES: President Smith, Directors Richert, Epstein, and Dornbrook
NOES: None
ABSENT: Director O’Grady
ABSTAINING: None
f. Multi-Jurisdictional Hazard Mitigation Plan. Discussion and possible adoption of the MJHMP. Assistant General Manager Ansel
Assistant General Manager Ansel summarized the Multi-Jurisdictional Hazard Mitigation Plan (Plan), originally developed as a mitigation plan for natural disasters by Alpine County in 1988, revised in 2004 and is a requirement to receive FEMA (Federal Emergency Management Agency) funding in the event of a natural disaster. In 2015 Alpine County began a review and update of the Plan and has asked local agencies to formally adopt the final version of the Plan. Discussion ensued regarding recommendations for corrections to the Plan. Suggested corrections will be submitted to Alpine County.
President Smith motioned to adopt Resolution 18-06 Update to the Multi-Jurisdictional Hazard Mitigation Plan, with corrections, for Alpine County, California. Director Richert seconded the motion and it carried by the following voice vote:
AYES: President Smith, Directors Richert, Epstein, and Dornbrook
NOES: None
ABSENT: Director O’Grady
ABSTAINING: None g. General Manager Objectives FY 2018/2019. Discussion and Possible Update. General Manager Christeson
General Manager Christeson presented the updated draft of General Manager Objectives for Fiscal Year 2018/2019. Discussion ensued regarding specific objectives and minor changes were made.
Director Epstein motioned to approve Fiscal Year 2018/2019 General Manager Objectives as modified. Director Richert seconded the motion and it carried by the following voice vote:
AYES: President Smith, Directors Richert, Epstein, and Dornbrook
NOES: None
ABSENT: Director O’Grady
ABSTAINING: None h. Summer Festival 2018. Discussion and preliminary results. Assistant General Manager Ansel
General Manager Christeson presented a financial re-cap of the 2018 Kirkwood Summer Festival. Assistant General Manager Ansel thanked Cheryl Stern, the Summer Festival Committee and the Community for their hard work and generous donations. The date for the 2019 Kirkwood Summer
7 REGUALR BOARD MEETING MINUTES – Saturday, August 11, 2018 Page 5
Festival was set for Saturday, July 6. Discussion ensued regarding finances and the future of the Kirkwood Summer Festival. The Planning Committee will continue to discuss options for planning future Summer Festivals.
i. Vail Electricity Incentive. Discussion and possible action. General Manager Christeson
General Manager Christeson summarized discussions with District Counsel regarding a proposal by Director O’Grady to offer Vail Resorts a reduced electric rate during the month of April if they agreed to keep the resort open through the end of April. Discussion ensued regarding specifics of the proposal and possible alternatives to the proposal. The Board directed the General Manager to bring back the comments to Director O’Grady and determine if he wishes to revise or further pursue the proposal.
j. Property Tax Allocations. Discussion and possible action. Assistant Manager, Administration McBride
Assistant Manager McBride presented recommended property tax allocations, approved by the Finance Committee.
Director Epstein motioned to approve property tax allocations as recommended. Director Richert seconded the motion and it carried by the following voice vote:
AYES: President Smith, Directors Richert, Epstein, and Dornbrook
NOES: None
ABSENT: Director O’Grady
ABSTAINING: None k. Electric Vehicle HOA Metering. Discussion and possible action. General Manager Christeson
General Manager Christeson summarized a customer request to install an electric vehicle charging station at his condominium parking space, including discussions with HOA representatives regarding metering and sub-metering of electric use. Discussion ensued regarding sub-metering, the District’s rate structure and consideration of the impact of connection fees on the feasibility of installing an electric vehicle charging station.
Director Richert motioned to adopt a Policy on electric vehicle (EV) charging stations that states that a new service and meter are required for an EV charger installed in HOA common use spaces. Director Dornbrook seconded the motion and it carried by the following voice vote:
AYES: President Smith, Directors Richert, Epstein, and Dornbrook
NOES: None
ABSENT: Director O’Grady
ABSTAINING: None
l. Propane Bulk Tank Interval Valves. Discussion and possible action. Assistant Manager, Operations Benson
Assistant Manager Benson detailed operation of the bulk propane storage tanks and the internal valve that controls self-leveling of the propane in the tanks. Over the 2017/18 winter season the propane tanks stopped self-leveling and an inspection by Kiva Energy determined that an internal valve that controls self-leveling had failed. Kiva Energy recommended that all internal and semi-
8 REGUALR BOARD MEETING MINUTES – Saturday, August 11, 2018 Page 6
internal valves be replaced on the 20,000-gallon tank. Assistant Manager Benson detailed the process of replacing all of the internal and semi-internal propane tank valves on the 20,000-gallon tank and requested the Board approve a budget augmentation to complete the replacement. Discussion ensued regarding details of propane tank valve operations and details of the proposed valve replacement. The Board directed Staff to investigate the possibility of having Kiva Energy also install piping to allow individual tank isolation. Staff estimated the cost at less than $20,000.
Director Richert motioned to approve a budget augmentation as requested for the replacement of all bulk propane tank internal, and semi-internal valves; and, if the additional piping to allow individual tank isolation plus the valving did not exceed $60,000, to also perform this work. Director Dornbrook seconded the motion and it carried by the following voice vote:
AYES: President Smith, Directors Richert, Epstein, and Dornbrook
NOES: None
ABSENT: Director O’Grady
ABSTAINING: None
m. Fire Funding. Discussion and possible action on Fire Funding augmentation goal. General Manager Christeson
General Manager Christeson detailed fire department funding mechanisms and the need to set a yearly funding target for various new sources of funding. The Finance Committee recommends that the target Government Funds – Fire augmentation sought through various funding mechanisms be set at $90,000 per year. Director Richert summarized discussions with Alpine County regarding sources of fire department funding.
Director Richert motioned to approve the target Government Funds – Fire augmentation sought through various funding mechanisms be set at $90,000 per year, starting in Fiscal Year 2019/20. President Smith seconded the motion and it carried by the following voice vote:
AYES: President Smith, Directors Richert, Epstein, and Dornbrook
NOES: None
ABSENT: Director O’Grady
ABSTAINING: None
9. GENERAL MANAGER REPORT General Manager Christeson
General Manager Christeson reported on:
1. Central Sierra Economic Development Summit, attended in Murphys, CA July 26, 2018. 2. RUS C8 loan timing. 3. Bank of the West refinancing. 4. Wastewater collection system mapping. 5. Meeting with ACWA JPIA Counsel. 6. Eastern Alpine Fire Mutual Aid
Discussion took place on various topics throughout the report.
10. OPERATIONS REPORT Assistant General Manager Ansel
Assistant General Manager Ansel reported on:
9 REGUALR BOARD MEETING MINUTES – Saturday, August 11, 2018 Page 7
1. USFS Work Plan 2. Pump repairs at the Wastewater Treatment Plant. 3. Fire Engine pump testing. 4. The upcoming 5K/10K and Kids ½ Mile Fun Run taking place on Saturday, September 1st. 5. Chipping Program 6. Alpine County Ambulance
Discussion ensued regarding the chipping program and the Alpine County Ambulance.
11. STANDING COMMITTEE REPORT
a. Finance Committee General Manager Christeson reported the Finance Committee met on August 7th and all topics have been covered herein.
b. Planning Committee Director Richert reported the Planning Committee has not met since the last Board meeting and will meet again on August 31st at 9:00am
c. IT Committee Director Epstein reported that IT Committee has not met since the last Board meeting.
d. Operations Committee Director Dornbrook reported on Committee discussions regarding contracted on-call engineering services. General Manager Christeson elaborated on current engineering services.
e. Personnel Committee President Smith reported that the Personnel Committee has not met since the last Board meeting.
13. TEMPORARY ADVISORY COMMITTEE REPORTS
All items were covered.
14. GENERAL DISCUSSION
None
15. CLOSED SESSION
a) Closed session regarding General Manager annual performance review, merit, and bonus. i. Government Code § 54957(b)
President Smith reported that the Board approved a $6,150 salary increase and a merit bonus award of $3,750 for the General Manager, both effective July 1st, 2018.
b) Closed session regarding employee merit increases. i. Government Code § 54957(b)
No reportable action.
c) Closed session regarding significant exposure to litigation involving one potential case concerning the CSAA vs. Kirkwood Meadows PUD i. Government Code § 54956.9(d)(2)
No reportable action.
16. ADJOURNMENT There being no further business, the meeting was adjourned at 12:50pm
10 REGUALR BOARD MEETING MINUTES – Saturday, August 11, 2018 Page 8
(The next Special Board Meeting is Sunday, September 2nd, 2018 at 8:00am)
______Peter Dornbrook, Board Secretary Kirkwood Meadows Public Utility District
Jessica Austin, Clerk of the Board
11 kmamiep Page 1 of 9 Insight Production AP - Vouchers 8/28/2018 3:17:55PM
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NFIR001 NFIRS ONLINE 11081 08/10/2018 2019-02 99351 19-073 AP003055 Annual Subscription 0.00 395.00 33269 0.00
NFIR001 NFIRS ONLINE $395.00 $0.00
NORT001 NORTHERN SAFETY CO., INC. 11100 08/14/2018 2019-02 903062614 19-055 AP003059 Coveralls, Gloves, Lens Covers, & Respirators 0.00 855.82 33300 0.00
NORT001 NORTHERN SAFETY CO., INC. $855.82 $0.00
NORT002 KIMBERLY NORTON 11141 08/23/2018 2019-02 19-104 AP003069 Cash Banks for 5K/10K 0.00 500.00 33281 0.00 11143 08/23/2018 2019-02 AP003070 Petty Cash 0.00 75.46 33282 0.00
NORT002 KIMBERLY NORTON $575.46 $0.00
PART001 THE PARTS HOUSE 11140 08/22/2018 2019-01 815187 19-031 AP003068 Hitchpin 0.00 9.95 33301 0.00
11150 08/23/2018 2019-02 816201 19-076 AP003071 Trailer Wire Conector Adaptor 0.00 10.70 33301 0.00 11151 08/23/2018 2019-02 816615 19-080 AP003071 Air Filter 0.00 67.51 33301 0.00 11134 08/16/2018 2019-02 818010 19-093 AP003063 Expedition Service Items 0.00 200.97 33301 0.00 11135 08/16/2018 2019-02 818011 19-093 AP003063 Expedition Service Items 0.00 14.54 33301 0.00
PART001 THE PARTS HOUSE $303.67 $0.00
PERS001 PUBLIC EMPLOYEES RETIREMENT SYSTEM 11120 08/16/2018 2019-02 100000015357920 AP003063 PPE 8/11/18 #100000015357920 0.00 6,645.08 8800499 0.00 11121 08/16/2018 2019-02 100000015357945 AP003063 PPE 8/11/18 #100000015357945 0.00 1,031.71 8800499 0.00 11155 08/23/2018 2019-02 100000015357932 AP003079 E.Christeson Payroll Adjustment 0.00 44.01 8800499 0.00 11156 08/23/2018 2019-02 100000015357932 AP003079 E.Christeson Payroll Adjustment 0.00 44.01 8800499 0.00
PERS001 PUBLIC EMPLOYEES RETIREMENT SYSTEM $7,764.81 $0.00 16 kmamiep Page 6 of 9 Insight Production AP - Vouchers 8/28/2018 3:17:55PM
DocNbr TranDate PeriodPost InvNbr PONbr BatchID Description DiscAmt Amount Paid Chk # Doc Balance PG&E001 PG&E 11097 08/14/2018 2019-02 0007751781-1 AP003059 PG&E O&M Expense 0.00 13,647.72 33270 0.00
PG&E001 PG&E $13,647.72 $0.00
PPMS001 PROPANE CONSTRUCTION AND METER SERVICES 11139 08/22/2018 2019-01 12101 19-007 AP003068 Labor on Bulk Tanks 7/27/18 - Tank Leveling 0.00 1,600.00 33302 0.00
PPMS001 PROPANE CONSTRUCTION AND METER SERVICES $1,600.00 $0.00
PROL001 PRO LEISURE 11115 08/14/2018 2019-02 10032 19-068 AP003061 5K/10K KVFD Shirts 0.00 1,160.00 33303 0.00 11116 08/16/2018 2019-02 10032CM 19-068 AP003063 5K/10K KVFD Shirts Credit Memo 0.00 (7.14) 33303 0.00
PROL001 PRO LEISURE $1,152.86 $0.00
QUAL002 QUALCON CONTRACTORS, INC. 11163 08/28/2018 2019-02 AP003082 Hydrant Meter Refund 0.00 595.08 33304 0.00
QUAL002 QUALCON CONTRACTORS, INC. $595.08 $0.00
REMO001 REMOTE SATELLITE SYSTEMS INT'L 11098 08/14/2018 2019-02 00096072 AP003059 Satellite Phone 0.00 56.00 33271 0.00
REMO001 REMOTE SATELLITE SYSTEMS INT'L $56.00 $0.00
RFMA001 R.F. MACDONALD CO. 11137 08/17/2018 2019-01 264330 19-060 AP003065 Service Visit for Seepex Sludge Pump 7/31/18 0.00 852.96 33305 0.00
11112 08/14/2018 2019-02 I203442 19-063 AP003061 Rubber Lubricant Emulsion 0.00 26.77 33272 0.00
RFMA001 R.F. MACDONALD CO. $879.73 $0.00
SHAP001 SHAPE INCORPORATED 11106 08/14/2018 2019-02 124596 18-486 AP003059 5HP FM Motor w/Pump - Main Lift Pump Replacement 0.00 8,815.95 33306 0.00
SHAP001 SHAPE INCORPORATED $8,815.95 $0.00
17 kmamiep Page 7 of 9 Insight Production AP - Vouchers 8/28/2018 3:17:55PM
DocNbr TranDate PeriodPost InvNbr PONbr BatchID Description DiscAmt Amount Paid Chk # Doc Balance SHEL001 SHELL ENERGY NORTH AMERICA (US), L.P. 11084 08/10/2018 2019-01 2014_12 MDR T+36M AP003056 December 2014 Purchased Power 0.00 40.63 8800493 0.00 11085 08/10/2018 2019-01 2018_07 T+3 AP003056 July 2018 Purchased Power 0.00 40,683.54 8800493 0.00 10982 07/24/2018 2019-01 NERC WECC 2019 AP003021 NERC WECC January 2017 0.00 370.20 8800493 0.00 10983 07/24/2018 2019-01 2018_06 T+12 AP003021 June 2018 Purchased Power 0.00 617.92 8800493 0.00
SHEL001 SHELL ENERGY NORTH AMERICA (US), L.P. $41,712.29 $0.00
SIER003 SIERRA NEVADA MEDIA GROUP 11087 08/10/2018 2019-01 0000111603-0731201818-551 AP003056 Electric/Propane Operator I Ad 0.00 741.00 33273 0.00
SIER003 SIERRA NEVADA MEDIA GROUP $741.00 $0.00
STAP002 STAPLES CREDIT PLAN 11103 08/14/2018 2019-02 9789614602 19-066 AP003059 Office Supplies 0.00 133.64 33274 0.00 11152 08/23/2018 2019-02 214739328 19-099 AP003071 Office Supplies 0.00 131.27 33307 0.00
STAP002 STAPLES CREDIT PLAN $264.91 $0.00
SWRC001 STATE WATER RESOURCES CONTROL BOARD 11114 08/14/2018 2019-02 19-089 AP003061 OIT I Certification Fee - S.Patterson 0.00 125.00 33275 0.00
SWRC001 STATE WATER RESOURCES CONTROL BOARD $125.00 $0.00
TIRE001 TIRES PLUS 11147 08/23/2018 2019-02 179265 19-059 AP003071 Tires - Winch Expedition 0.00 510.61 33308 0.00
TIRE001 TIRES PLUS $510.61 $0.00
TITA001 TITAN ELECTRICAL CONTRACTING, INC. 11162 08/24/2018 2019-02 10009 18-207 AP003081 Sectionalizer Cabinet - #30 0.00 4,950.00 33309 0.00
TITA001 TITAN ELECTRICAL CONTRACTING, INC. $4,950.00 $0.00
UNDE001 MIKE UNDERWOOD 11142 08/23/2018 2019-02 19-103 AP003069 Grocery Bags w/KVFD Logo - 5K/10K 0.00 100.00 33283 0.00
UNDE001 MIKE UNDERWOOD $100.00 $0.00 18 kmamiep Page 8 of 9 Insight Production AP - Vouchers 8/28/2018 3:17:55PM
DocNbr TranDate PeriodPost InvNbr PONbr BatchID Description DiscAmt Amount Paid Chk # Doc Balance USPS001 UNITED STATES POSTAL SERVICE 11149 08/23/2018 2019-02 19-097 AP003071 Postage Meter #79987406 0.00 1,000.00 33310 0.00
USPS001 UNITED STATES POSTAL SERVICE $1,000.00 $0.00
WETL001 WESTERN ENVIRONMENTAL TESTING LABORATORY 11138 08/17/2018 2019-01 107257 AP003065 7/31/18 / #1807976 0.00 106.76 33311 0.00 11126 08/17/2018 2019-01 107119 AP003065 7/31/18 / #1807975 0.00 61.20 33311 0.00 11127 08/17/2018 2019-01 107204 AP003065 7/24/18 / #1807772 0.00 95.56 33311 0.00
11153 08/23/2018 2019-02 107224 AP003071 8/7/18/#1808265 0.00 277.00 33311 0.00 11154 08/23/2018 2019-02 107250 AP003071 8/7/18/#1808264 0.00 50.00 33311 0.00 11169 08/28/2018 2019-02 107440 AP003082 8/14/18 / #1808447 0.00 50.00 33311 0.00
WETL001 WESTERN ENVIRONMENTAL TESTING LABORATORY $640.52 $0.00
ZZ000071 SUSAN MACDONALD 11088 08/10/2018 2019-02 AP003057 CREDIT REFUNDS - 13670 1410 KMD #19 BASE CAMP 0.00 136.17 33276 0.00
ZZ000071 SUSAN MACDONALD $136.17 $0.00
ZZ000072 KIP SHEELINE 11089 08/10/2018 2019-02 AP003057 CREDIT REFUNDS - 15209 205 SORREL CT LOT 708 0.00 152.49 33277 0.00
ZZ000072 KIP SHEELINE $152.49 $0.00
ZZ000073 JOE HUEY 11090 08/10/2018 2019-02 AP003057 CREDIT REFUNDS - 16622 33795 DANGBURG DR LOT 33 0.00 3.05 33278 0.00 11091 08/10/2018 2019-02 AP003057 CREDIT REFUNDS - 16622 33795 DANGBURG DR LOT 33 0.00 1.00 33278 0.00 11092 08/10/2018 2019-02 AP003057 CREDIT REFUNDS - 16622 33795 DANGBURG DR LOT 33 0.00 3.97 33278 0.00 11093 08/10/2018 2019-02 AP003057 CREDIT REFUNDS - 16622 33795 DANGBURG DR LOT 33 0.00 7.12 33278 0.00
ZZ000073 JOE HUEY $15.14 $0.00
ZZ000074 MIKE STEPHEN 11094 08/10/2018 2019-02 AP003057 CREDIT REFUNDS - 20440 1360 KMD #203 SUN MEADOWS 0.00 168.08 33279 0.00
ZZ000074 MIKE STEPHEN $168.08 $0.00 19 kmamiep Page 9 of 9 Insight Production AP - Vouchers 8/28/2018 3:17:55PM
DocNbr TranDate PeriodPost InvNbr PONbr BatchID Description DiscAmt Amount Paid Chk # Doc Balance
All Vendors Report Total $ 135,741.61
Database: Insight Production Report: D:\Program Files\PCS\Insight Accounting\InstalledReports\AP-Vouchers.rpt Parameters: ({APDoc.DocNbr} in [11169, 11168, 11167, 11166, 11165, 11164, 11163, 11162, 11161, 11160, 11159, 11158, 11157, 11156, 11155, 11154, 11153, 11152, 11151, 11150, 11149, 11148, 11147, 11146, 11145, 11143, 11142, 11141, 11140, 11139, 11138, 11137, 11136, 11135, 11134, 11133, 11132, 11131, 11130, 11129, 11128, 11127, 11126, 11125, 11124, 11123, 11122, 11121, 11120, 11119, 11118, 11117, 11116, 11115, 11114, 11113, 11112, 11111, 11110, 11109, 11108, 11107, 11106, 11105, 11104, 11103, 11102, 11101, 11100, 11098, 11097, 11096, 11095, 11094, 11093, 11092, 11091, 11090, 11089, 11088, 11087, 11086, 11085, 11084, 11083, 11082, 11081, 11079, 10983, 10982]) 20 Consent for Claims September 2, 2018
Shoring Package $4,261
Manhole Project $3,046
Main Lift Motor & Pump $8,816
LJE KMD $1,256
Sectionalizing Cabinet $5,321
OPERATING COSTS $113,041
TOTAL $131,480
21 Balance Sheet - Consolidated July 31, 2018 Actual Budget July, 2018 July, 2018 Variance ASSETS Current Assets - Funds Total Operating 2,462,125.81 2,709,621.00 (247,495.19) Total KVFD Reserve 150,045.36 149,982.00 63.36 Total Restricted 498,803.33 527,663.00 (28,859.67) Total Capital Reserve 2,679,267.80 2,644,316.00 34,951.80 Total Snow Removal Reserve 54,113.65 116,986.00 (62,872.35) Total COP Reserve Fund 515,064.83 513,000.00 2,064.83 Total Current Assets - Funds 6,359,420.78 6,661,568.00 (302,147.22) Current Assets - Other Total Accounts Receivable, net 579,259.46 458,167.00 121,092.46 Total Materials & Supplies 167,474.39 186,437.00 (18,962.61) Total Prepaid Expenses 81,868.48 51,130.00 30,738.48 Total Current Assets - Other 828,602.33 695,734.00 132,868.33 Capital Assets Total Buildings 12,681,448.07 12,687,923.00 (6,474.93) Total Generation Equipment 16,795,681.85 16,798,382.00 (2,700.15) Total General Plant & Other 57,803,989.88 57,610,652.00 193,337.88 Total Construction in Progress 290,484.96 253,850.00 36,634.96 Total Less: Accumulated Depreciation (21,414,353.46) (21,446,018.00) 31,664.54 Total Capital Assets 66,157,251.30 65,904,789.00 252,462.30 Non-Current Assets Total Capitalized Interest Bond Proceeds 0.00 0.00 0.00 Total Restricted Funds 0.00 0.00 0.00 Total Unamortized Debt Expenses, net (872,428.00) (872,731.00) 303.00 Total Other Non-Current Assets 0.00 0.00 0.00 Total Non-Current Assets (872,428.00) (872,731.00) 303.00 Deferred Outflows Total Deferred Outflows 661,797.98 0.00 661,797.98 Total Deferred Outflows 661,797.98 0.00 661,797.98 Total Assets 72,472,846.41 72,389,360.00 83,486.41
Total Assets and Deferred Outflows 73,134,644.39 72,389,360.00 745,284.39
LIABILITIES Current Liabilities Total Accounts Payable 136,097.45 258,307.00 (122,209.55) Total Accrued Interest Payable 145,497.05 (147,846.00) 293,343.05 Total Customer Deposits 7,698.44 0.00 7,698.44 Total Current Portion of Long-Term Debt 1,929,741.00 1,929,741.00 0.00 Total Other Current Liabilities 812,729.85 570,165.00 242,564.85 Total Current Liabilities 3,031,763.79 2,610,367.00 421,396.79 Non-Current Liabilities Total Long-term Debt, less Current Portion 52,417,273.31 52,417,273.31 0.00 Total Installment Loans 3,663,123.13 3,556,802.69 106,320.44 Total Unearned Revenues 702.00 0.00 702.00 Total Net Pension Liability 891,645.00 713,635.00 178,010.00 Total Cushion of Credit (772,357.13) (726,986.00) (45,371.13) Total Non-Current Liabilities 56,200,386.31 55,960,725.00 239,661.31
23 Balance Sheet - Consolidated July 31, 2018 Actual Budget July, 2018 July, 2018 Variance Deferred Inflows Total Deferred Inflows 47,601.99 0.00 47,601.99 Total Deferred Inflows 47,601.99 0.00 47,601.99 Total Liabilities 59,232,150.10 58,571,092.00 661,058.10
Total Liabilities and Deferred Inflows 59,279,752.09 58,571,092.00 708,660.09
EQUITY Net Assets Total Restricted for Debt Service 0.00 0.00 0.00 Total Unrestricted 13,854,892.30 13,818,268.00 36,624.30 Total Net Assets 13,854,892.30 13,818,268.00 36,624.30 Total Equity 13,854,892.30 13,818,268.00 36,624.30
Total Liabilities, Deferred Inflows, and Equity 73,134,644.39 72,389,360.00 745,284.39
Database: Insight Production Report:D:\Homedir\PCS\Reports\ClientCustom\Calendar Combined Balance.rpt Parameters: {GlAcct.AcctType} in ["A", "L", "Q"] and Last Modified: 10/13/2017 {?Period to Post} = {GlAcctBal.PeriodPost}
24 Budget Income Statement - Combined
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent
Commercial 156,184.13 134,439.00 21,745.13 16.17% 156,184.13 134,439.00 21,745.13 16.17% Residential 138,267.26 121,499.00 16,768.26 13.80% 138,267.26 121,499.00 16,768.26 13.80% KMPUD Internal Usage 188.91 0.00 188.91 na 188.91 0.00 188.91 na Imbalance Energy 0.00 0.00 0.00 na 0.00 0.00 0.00 na Other 10,227.95 15,908.00 (5,680.05) -35.71% 10,227.95 15,908.00 (5,680.05) -35.71% Property Taxes 68,816.00 68,816.00 0.00 0.00% 68,816.00 68,816.00 0.00 0.00% Base Rates 98,185.41 95,088.00 3,097.41 3.26% 98,185.41 95,088.00 3,097.41 3.26% Other Sales to Public Authorities 43,314.96 43,676.00 (361.04) -0.83% 43,314.96 43,676.00 (361.04) -0.83% Meter Charges 6,623.74 6,615.00 8.74 0.13% 6,623.74 6,615.00 8.74 0.13% Operating Revenues 521,808.36 486,041.00 35,767.36 7.36% 521,808.36 486,041.00 35,767.36 7.36% Cost of Goods Sold 52,882.18 39,361.00 13,521.18 34.35% 52,882.18 39,361.00 13,521.18 34.35% Salaries and Wages 102,691.91 114,351.00 (11,659.09) -10.20% 102,691.91 114,351.00 (11,659.09) -10.20% Payroll Taxes & EE Benefits 85,136.64 62,940.00 22,196.64 35.27% 85,136.64 62,940.00 22,196.64 35.27% Operations & Maintenance 57,914.91 111,943.00 (54,028.09) -48.26% 57,914.91 111,943.00 (54,028.09) -48.26% Contract Services 3,739.96 21,200.00 (17,460.04) -82.36% 3,739.96 21,200.00 (17,460.04) -82.36% Operating Expenses 32,051.12 37,050.00 (4,998.88) -13.49% 32,051.12 37,050.00 (4,998.88) -13.49% Board of Directors 11,728.94 11,614.00 114.94 0.99% 11,728.94 11,614.00 114.94 0.99% Depreciation 176,740.88 173,144.00 3,596.88 2.08% 176,740.88 173,144.00 3,596.88 2.08% G & A Allocations 0.00 0.00 0.00 na 0.00 0.00 0.00 na Internal Allocations 29,273.40 32,202.00 (2,928.60) -9.09% 29,273.40 32,202.00 (2,928.60) -9.09% Operating Expenses 552,159.94 603,805.00 (51,645.06) -8.55% 552,159.94 603,805.00 (51,645.06) -8.55% Total Operating (30,351.58) (117,764.00) 87,412.42 -74.23% (30,351.58) (117,764.00) 87,412.42 -74.23% Investment Income 620.64 150.00 470.64 313.76% 620.64 150.00 470.64 313.76% Other 25.00 0.00 25.00 na 25.00 0.00 25.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 645.64 150.00 495.64 330.43% 645.64 150.00 495.64 330.43% Interest Expense 146,923.35 147,845.00 (921.65) -0.62% 146,923.35 147,845.00 (921.65) -0.62% Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Amortization 20,044.66 20,300.00 (255.34) -1.26% 20,044.66 20,300.00 (255.34) -1.26% Non-Operating Expenses 166,968.01 168,145.00 (1,176.99) -0.70% 166,968.01 168,145.00 (1,176.99) -0.70% GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating (166,322.37) (167,995.00) 1,672.63 -1.00% (166,322.37) (167,995.00) 1,672.63 -1.00% (196,673.95) (285,759.00) 89,085.05 -31.17% (196,673.95) (285,759.00) 89,085.05 -31.17% 25 Budget Income Statement - General Fund
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent 1 - General & Admin Other 75.00 0.00 75.00 na 75.00 0.00 75.00 na Property Taxes 68,816.00 68,816.00 0.00 0.00% 68,816.00 68,816.00 0.00 0.00% Operating Revenues 68,891.00 68,816.00 75.00 0.11% 68,891.00 68,816.00 75.00 0.11% Salaries and Wages 52,177.01 56,737.00 (4,559.99) -8.04% 52,177.01 56,737.00 (4,559.99) -8.04% Payroll Taxes & EE Benefits 67,561.16 43,998.00 23,563.16 53.56% 67,561.16 43,998.00 23,563.16 53.56% Operations & Maintenance 4,473.59 3,000.00 1,473.59 49.12% 4,473.59 3,000.00 1,473.59 49.12% Contract Services 72.50 18,000.00 (17,927.50) -99.60% 72.50 18,000.00 (17,927.50) -99.60% Operating Expenses 29,780.69 32,700.00 (2,919.31) -8.93% 29,780.69 32,700.00 (2,919.31) -8.93% Board of Directors 11,728.94 11,614.00 114.94 0.99% 11,728.94 11,614.00 114.94 0.99% G & A Allocations (165,718.89) (166,049.00) 330.11 -0.20% (165,718.89) (166,049.00) 330.11 -0.20% Operating Expenses 75.00 0.00 75.00 na 75.00 0.00 75.00 na Total Operating 68,816.00 68,816.00 0.00 0.00% 68,816.00 68,816.00 0.00 0.00% Investment Income 0.00 0.00 0.00 na 0.00 0.00 0.00 na Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Interest Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Amortization 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Expenses 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating 0.00 0.00 0.00 na 0.00 0.00 0.00 na NET INCOME (LOSS) 68,816.00 68,816.00 0.00 0.00% 68,816.00 68,816.00 0.00 0.00%
26 Budget Income Statement - General Fund
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent 2 - Fire Department Other 5,591.75 7,400.00 (1,808.25) -24.44% 5,591.75 7,400.00 (1,808.25) -24.44% Operating Revenues 5,591.75 7,400.00 (1,808.25) -24.44% 5,591.75 7,400.00 (1,808.25) -24.44% Salaries and Wages 1,522.77 1,526.00 (3.23) -0.21% 1,522.77 1,526.00 (3.23) -0.21% Payroll Taxes & EE Benefits 893.88 993.00 (99.12) -9.98% 893.88 993.00 (99.12) -9.98% Operations & Maintenance 4,784.51 16,750.00 (11,965.49) -71.44% 4,784.51 16,750.00 (11,965.49) -71.44% Contract Services 0.00 0.00 0.00 na 0.00 0.00 0.00 na Operating Expenses 446.13 700.00 (253.87) -36.27% 446.13 700.00 (253.87) -36.27% Depreciation 2,097.79 2,080.00 17.79 0.86% 2,097.79 2,080.00 17.79 0.86% G & A Allocations 13,754.67 13,782.00 (27.33) -0.20% 13,754.67 13,782.00 (27.33) -0.20% Internal Allocations 93.98 0.00 93.98 na 93.98 0.00 93.98 na Operating Expenses 23,593.73 35,831.00 (12,237.27) -34.15% 23,593.73 35,831.00 (12,237.27) -34.15% Total Operating (18,001.98) (28,431.00) 10,429.02 -36.68% (18,001.98) (28,431.00) 10,429.02 -36.68% Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Interest Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Amortization 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Expenses 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating 0.00 0.00 0.00 na 0.00 0.00 0.00 na NET INCOME (LOSS) (18,001.98) (28,431.00) 10,429.02 -36.68% (18,001.98) (28,431.00) 10,429.02 -36.68%
27 Budget Income Statement - General Fund
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent 3 - Parks & Recreation Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Operating Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Salaries and Wages 13.82 1,317.00 (1,303.18) -98.95% 13.82 1,317.00 (1,303.18) -98.95% Payroll Taxes & EE Benefits 8.14 858.00 (849.86) -99.05% 8.14 858.00 (849.86) -99.05% Operations & Maintenance 0.00 300.00 (300.00) -100.00% 0.00 300.00 (300.00) -100.00% Operating Expenses 0.00 0.00 0.00 na 0.00 0.00 0.00 na Depreciation 0.00 100.00 (100.00) -100.00% 0.00 100.00 (100.00) -100.00% G & A Allocations 1,657.19 1,660.00 (2.81) -0.17% 1,657.19 1,660.00 (2.81) -0.17% Internal Allocations 11.32 0.00 11.32 na 11.32 0.00 11.32 na Operating Expenses 1,690.47 4,235.00 (2,544.53) -60.08% 1,690.47 4,235.00 (2,544.53) -60.08% Total Operating (1,690.47) (4,235.00) 2,544.53 -60.08% (1,690.47) (4,235.00) 2,544.53 -60.08% Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Interest Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Amortization 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Expenses 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating 0.00 0.00 0.00 na 0.00 0.00 0.00 na NET INCOME (LOSS) (1,690.47) (4,235.00) 2,544.53 -60.08% (1,690.47) (4,235.00) 2,544.53 -60.08%
28 Budget Income Statement - Water Fund
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent 0 - Default Commercial 3,916.89 2,370.00 1,546.89 65.27% 3,916.89 2,370.00 1,546.89 65.27% Residential 7,774.80 7,509.00 265.80 3.54% 7,774.80 7,509.00 265.80 3.54% KMPUD Internal Usage 34.01 0.00 34.01 na 34.01 0.00 34.01 na Other 570.91 833.00 (262.09) -31.46% 570.91 833.00 (262.09) -31.46% Base Rates 31,269.61 31,145.00 124.61 0.40% 31,269.61 31,145.00 124.61 0.40% Meter Charges 1,756.52 1,750.00 6.52 0.37% 1,756.52 1,750.00 6.52 0.37% Operating Revenues 45,322.74 43,607.00 1,715.74 3.93% 45,322.74 43,607.00 1,715.74 3.93% Salaries and Wages 6,385.86 7,166.00 (780.14) -10.89% 6,385.86 7,166.00 (780.14) -10.89% Payroll Taxes & EE Benefits 4,079.54 4,666.00 (586.46) -12.57% 4,079.54 4,666.00 (586.46) -12.57% Operations & Maintenance 2,065.08 4,200.00 (2,134.92) -50.83% 2,065.08 4,200.00 (2,134.92) -50.83% Contract Services 499.20 1,200.00 (700.80) -58.40% 499.20 1,200.00 (700.80) -58.40% Operating Expenses 697.96 1,100.00 (402.04) -36.55% 697.96 1,100.00 (402.04) -36.55% Depreciation 9,684.64 9,640.00 44.64 0.46% 9,684.64 9,640.00 44.64 0.46% G & A Allocations 28,835.09 28,893.00 (57.91) -0.20% 28,835.09 28,893.00 (57.91) -0.20% Internal Allocations 4,296.97 4,368.00 (71.03) -1.63% 4,296.97 4,368.00 (71.03) -1.63% Operating Expenses 56,544.34 61,233.00 (4,688.66) -7.66% 56,544.34 61,233.00 (4,688.66) -7.66% Total Operating (11,221.60) (17,626.00) 6,404.40 -36.33% (11,221.60) (17,626.00) 6,404.40 -36.33% Investment Income 79.92 0.00 79.92 na 79.92 0.00 79.92 na Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 79.92 0.00 79.92 na 79.92 0.00 79.92 na Interest Expense 1,405.08 1,299.00 106.08 8.17% 1,405.08 1,299.00 106.08 8.17% Amortization (79.82) 0.00 (79.82) na (79.82) 0.00 (79.82) na Non-Operating Expenses 1,325.26 1,299.00 26.26 2.02% 1,325.26 1,299.00 26.26 2.02% GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating (1,245.34) (1,299.00) 53.66 -4.13% (1,245.34) (1,299.00) 53.66 -4.13% NET INCOME (LOSS) (12,466.94) (18,925.00) 6,458.06 -34.12% (12,466.94) (18,925.00) 6,458.06 -34.12%
29 Budget Income Statement - Waste Water Fund
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent 0 - Default Commercial 16,924.10 17,715.00 (790.90) -4.46% 16,924.10 17,715.00 (790.90) -4.46% Residential 22,473.06 16,352.00 6,121.06 37.43% 22,473.06 16,352.00 6,121.06 37.43% KMPUD Internal Usage 53.93 0.00 53.93 na 53.93 0.00 53.93 na Other 213.83 625.00 (411.17) -65.79% 213.83 625.00 (411.17) -65.79% Base Rates 47,380.66 44,865.00 2,515.66 5.61% 47,380.66 44,865.00 2,515.66 5.61% Meter Charges 1,171.02 1,168.00 3.02 0.26% 1,171.02 1,168.00 3.02 0.26% Operating Revenues 88,216.60 80,725.00 7,491.60 9.28% 88,216.60 80,725.00 7,491.60 9.28% Salaries and Wages 10,409.17 11,615.00 (1,205.83) -10.38% 10,409.17 11,615.00 (1,205.83) -10.38% Payroll Taxes & EE Benefits 5,503.65 8,064.00 (2,560.35) -31.75% 5,503.65 8,064.00 (2,560.35) -31.75% Operations & Maintenance 4,331.21 11,500.00 (7,168.79) -62.34% 4,331.21 11,500.00 (7,168.79) -62.34% Contract Services 2,459.76 2,000.00 459.76 22.99% 2,459.76 2,000.00 459.76 22.99% Operating Expenses 114.20 1,500.00 (1,385.80) -92.39% 114.20 1,500.00 (1,385.80) -92.39% Depreciation 28,190.98 25,400.00 2,790.98 10.99% 28,190.98 25,400.00 2,790.98 10.99% G & A Allocations 28,835.09 28,893.00 (57.91) -0.20% 28,835.09 28,893.00 (57.91) -0.20% Internal Allocations 24,833.65 26,205.00 (1,371.35) -5.23% 24,833.65 26,205.00 (1,371.35) -5.23% Operating Expenses 104,677.71 115,177.00 (10,499.29) -9.12% 104,677.71 115,177.00 (10,499.29) -9.12% Total Operating (16,461.11) (34,452.00) 17,990.89 -52.22% (16,461.11) (34,452.00) 17,990.89 -52.22% Investment Income 115.69 0.00 115.69 na 115.69 0.00 115.69 na Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 115.69 0.00 115.69 na 115.69 0.00 115.69 na Interest Expense 2,033.29 1,880.00 153.29 8.15% 2,033.29 1,880.00 153.29 8.15% Amortization (115.24) 0.00 (115.24) na (115.24) 0.00 (115.24) na Non-Operating Expenses 1,918.05 1,880.00 38.05 2.02% 1,918.05 1,880.00 38.05 2.02% GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating (1,802.36) (1,880.00) 77.64 -4.13% (1,802.36) (1,880.00) 77.64 -4.13% NET INCOME (LOSS) (18,263.47) (36,332.00) 18,068.53 -49.73% (18,263.47) (36,332.00) 18,068.53 -49.73%
30 Budget Income Statement - Employee Housing Fund
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent 0 - Default Other 4,780.00 3,600.00 1,180.00 32.78% 4,780.00 3,600.00 1,180.00 32.78% Operating Revenues 4,780.00 3,600.00 1,180.00 32.78% 4,780.00 3,600.00 1,180.00 32.78% Salaries and Wages 922.21 363.00 559.21 154.05% 922.21 363.00 559.21 154.05% Payroll Taxes & EE Benefits 509.55 236.00 273.55 115.91% 509.55 236.00 273.55 115.91% Operations & Maintenance 653.28 500.00 153.28 30.66% 653.28 500.00 153.28 30.66% Contract Services 0.00 0.00 0.00 na 0.00 0.00 0.00 na Operating Expenses 19.44 0.00 19.44 na 19.44 0.00 19.44 na Depreciation 3,410.81 3,400.00 10.81 0.32% 3,410.81 3,400.00 10.81 0.32% G & A Allocations 0.00 0.00 0.00 na 0.00 0.00 0.00 na Internal Allocations 269.34 1,092.00 (822.66) -75.34% 269.34 1,092.00 (822.66) -75.34% Operating Expenses 5,784.63 5,591.00 193.63 3.46% 5,784.63 5,591.00 193.63 3.46% Total Operating (1,004.63) (1,991.00) 986.37 -49.54% (1,004.63) (1,991.00) 986.37 -49.54% Investment Income 0.00 0.00 0.00 na 0.00 0.00 0.00 na Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Interest Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Amortization 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Expenses 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating 0.00 0.00 0.00 na 0.00 0.00 0.00 na NET INCOME (LOSS) (1,004.63) (1,991.00) 986.37 -49.54% (1,004.63) (1,991.00) 986.37 -49.54%
31 Budget Income Statement - Electricity Fund
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent 0 - Default Commercial 113,596.69 98,270.00 15,326.69 15.60% 113,596.69 98,270.00 15,326.69 15.60% Residential 86,519.90 76,433.00 10,086.90 13.20% 86,519.90 76,433.00 10,086.90 13.20% Imbalance Energy 0.00 0.00 0.00 na 0.00 0.00 0.00 na Other (3,045.20) 1,000.00 (4,045.20) -404.52% (3,045.20) 1,000.00 (4,045.20) -404.52% Base Rates 15,673.45 15,393.00 280.45 1.82% 15,673.45 15,393.00 280.45 1.82% Other Sales to Public Authorities 43,314.96 43,676.00 (361.04) -0.83% 43,314.96 43,676.00 (361.04) -0.83% Meter Charges 2,237.74 2,237.00 0.74 0.03% 2,237.74 2,237.00 0.74 0.03% Operating Revenues 258,297.54 237,009.00 21,288.54 8.98% 258,297.54 237,009.00 21,288.54 8.98% Cost of Goods Sold 36,352.51 23,379.00 12,973.51 55.49% 36,352.51 23,379.00 12,973.51 55.49% Salaries and Wages 18,931.02 29,292.00 (10,360.98) -35.37% 18,931.02 29,292.00 (10,360.98) -35.37% Payroll Taxes & EE Benefits 0.00 0.00 0.00 na 0.00 0.00 0.00 na Operations & Maintenance 37,003.10 56,823.00 (19,819.90) -34.88% 37,003.10 56,823.00 (19,819.90) -34.88% Contract Services 563.50 0.00 563.50 na 563.50 0.00 563.50 na Operating Expenses 780.66 800.00 (19.34) -2.42% 780.66 800.00 (19.34) -2.42% Depreciation 123,178.68 123,540.00 (361.32) -0.29% 123,178.68 123,540.00 (361.32) -0.29% G & A Allocations 33,972.37 34,040.00 (67.63) -0.20% 33,972.37 34,040.00 (67.63) -0.20% Internal Allocations (900.17) 0.00 (900.17) na (900.17) 0.00 (900.17) na Operating Expenses 249,881.67 267,874.00 (17,992.33) -6.72% 249,881.67 267,874.00 (17,992.33) -6.72% Total Operating 8,415.87 (30,865.00) 39,280.87 -127.27% 8,415.87 (30,865.00) 39,280.87 -127.27% Investment Income 215.58 150.00 65.58 43.72% 215.58 150.00 65.58 43.72% Other 25.00 0.00 25.00 na 25.00 0.00 25.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 240.58 150.00 90.58 60.39% 240.58 150.00 90.58 60.39% Interest Expense 139,570.34 141,318.00 (1,747.66) -1.24% 139,570.34 141,318.00 (1,747.66) -1.24% Amortization 20,445.52 20,300.00 145.52 0.72% 20,445.52 20,300.00 145.52 0.72% Non-Operating Expenses 160,015.86 161,618.00 (1,602.14) -0.99% 160,015.86 161,618.00 (1,602.14) -0.99% GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating (159,775.28) (161,468.00) 1,692.72 -1.05% (159,775.28) (161,468.00) 1,692.72 -1.05% NET INCOME (LOSS) (151,359.41) (192,333.00) 40,973.59 -21.30% (151,359.41) (192,333.00) 40,973.59 -21.30%
32 Budget Income Statement - Cable TV Fund
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent 0 - Default Other 1,350.00 1,350.00 0.00 0.00% 1,350.00 1,350.00 0.00 0.00% Operating Revenues 1,350.00 1,350.00 0.00 0.00% 1,350.00 1,350.00 0.00 0.00% Salaries and Wages 261.68 0.00 261.68 na 261.68 0.00 261.68 na Payroll Taxes & EE Benefits 143.18 0.00 143.18 na 143.18 0.00 143.18 na Operations & Maintenance 228.00 150.00 78.00 52.00% 228.00 150.00 78.00 52.00% Operating Expenses 0.00 0.00 0.00 na 0.00 0.00 0.00 na Depreciation 33.74 34.00 (0.26) -0.76% 33.74 34.00 (0.26) -0.76% G & A Allocations 1,657.19 1,660.00 (2.81) -0.17% 1,657.19 1,660.00 (2.81) -0.17% Internal Allocations 11.32 0.00 11.32 na 11.32 0.00 11.32 na Operating Expenses 2,335.11 1,844.00 491.11 26.63% 2,335.11 1,844.00 491.11 26.63% Total Operating (985.11) (494.00) (491.11) 99.41% (985.11) (494.00) (491.11) 99.41% Investment Income 0.00 0.00 0.00 na 0.00 0.00 0.00 na Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Interest Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Amortization 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Expenses 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating 0.00 0.00 0.00 na 0.00 0.00 0.00 na NET INCOME (LOSS) (985.11) (494.00) (491.11) 99.41% (985.11) (494.00) (491.11) 99.41%
33 Budget Income Statement - Snow Removal Fund
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent 0 - Default KMPUD Internal Usage 0.00 0.00 0.00 na 0.00 0.00 0.00 na Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Operating Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Salaries and Wages 6,005.16 0.00 6,005.16 na 6,005.16 0.00 6,005.16 na Payroll Taxes & EE Benefits 2,845.58 0.00 2,845.58 na 2,845.58 0.00 2,845.58 na Operations & Maintenance 603.69 2,400.00 (1,796.31) -74.85% 603.69 2,400.00 (1,796.31) -74.85% Contract Services 72.50 0.00 72.50 na 72.50 0.00 72.50 na Operating Expenses 0.00 0.00 0.00 na 0.00 0.00 0.00 na Depreciation 5,630.86 4,440.00 1,190.86 26.82% 5,630.86 4,440.00 1,190.86 26.82% G & A Allocations 18,726.23 18,763.00 (36.77) -0.20% 18,726.23 18,763.00 (36.77) -0.20% Internal Allocations 127.95 100.00 27.95 27.95% 127.95 100.00 27.95 27.95% Operating Expenses 34,011.97 25,703.00 8,308.97 32.33% 34,011.97 25,703.00 8,308.97 32.33% Total Operating (34,011.97) (25,703.00) (8,308.97) 32.33% (34,011.97) (25,703.00) (8,308.97) 32.33% Investment Income 3.50 0.00 3.50 na 3.50 0.00 3.50 na Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 3.50 0.00 3.50 na 3.50 0.00 3.50 na Interest Expense 294.00 0.00 294.00 na 294.00 0.00 294.00 na Amortization 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Expenses 294.00 0.00 294.00 na 294.00 0.00 294.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating (290.50) 0.00 (290.50) na (290.50) 0.00 (290.50) na NET INCOME (LOSS) (34,302.47) (25,703.00) (8,599.47) 33.46% (34,302.47) (25,703.00) (8,599.47) 33.46%
34 Budget Income Statement - Propane Fund
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent 0 - Default Commercial 20,709.40 15,384.00 5,325.40 34.62% 20,709.40 15,384.00 5,325.40 34.62% Residential 10,405.20 10,256.00 149.20 1.45% 10,405.20 10,256.00 149.20 1.45% KMPUD Internal Usage 100.97 0.00 100.97 na 100.97 0.00 100.97 na Other 637.85 1,000.00 (362.15) -36.22% 637.85 1,000.00 (362.15) -36.22% Base Rates 3,861.69 3,685.00 176.69 4.79% 3,861.69 3,685.00 176.69 4.79% Meter Charges 1,458.46 1,460.00 (1.54) -0.11% 1,458.46 1,460.00 (1.54) -0.11% Operating Revenues 37,173.57 31,785.00 5,388.57 16.95% 37,173.57 31,785.00 5,388.57 16.95% Cost of Goods Sold 16,529.67 15,982.00 547.67 3.43% 16,529.67 15,982.00 547.67 3.43% Salaries and Wages 4,189.34 5,341.00 (1,151.66) -21.56% 4,189.34 5,341.00 (1,151.66) -21.56% Payroll Taxes & EE Benefits 2,722.60 3,478.00 (755.40) -21.72% 2,722.60 3,478.00 (755.40) -21.72% Operations & Maintenance 426.52 12,040.00 (11,613.48) -96.46% 426.52 12,040.00 (11,613.48) -96.46% Contract Services 72.50 0.00 72.50 na 72.50 0.00 72.50 na Operating Expenses 212.04 250.00 (37.96) -15.18% 212.04 250.00 (37.96) -15.18% Depreciation 4,513.38 4,510.00 3.38 0.07% 4,513.38 4,510.00 3.38 0.07% G & A Allocations 31,486.59 31,550.00 (63.41) -0.20% 31,486.59 31,550.00 (63.41) -0.20% Internal Allocations 482.62 437.00 45.62 10.44% 482.62 437.00 45.62 10.44% Operating Expenses 60,635.26 73,588.00 (12,952.74) -17.60% 60,635.26 73,588.00 (12,952.74) -17.60% Total Operating (23,461.69) (41,803.00) 18,341.31 -43.88% (23,461.69) (41,803.00) 18,341.31 -43.88% Investment Income 205.95 0.00 205.95 na 205.95 0.00 205.95 na Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 205.95 0.00 205.95 na 205.95 0.00 205.95 na Interest Expense 3,620.64 3,348.00 272.64 8.14% 3,620.64 3,348.00 272.64 8.14% Amortization (205.80) 0.00 (205.80) na (205.80) 0.00 (205.80) na Non-Operating Expenses 3,414.84 3,348.00 66.84 2.00% 3,414.84 3,348.00 66.84 2.00% GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating (3,208.89) (3,348.00) 139.11 -4.16% (3,208.89) (3,348.00) 139.11 -4.16% NET INCOME (LOSS) (26,670.58) (45,151.00) 18,480.42 -40.93% (26,670.58) (45,151.00) 18,480.42 -40.93%
35 Budget Income Statement - Solid Waste Fund
------Month Totals------Year to Date Totals------July 31, 2018 This Year Budget Variance Variance This Year Budget Variance Variance July July Dollar Percent YTD YTD Dollar Percent 0 - Default Commercial 1,037.05 700.00 337.05 48.15% 1,037.05 700.00 337.05 48.15% Residential 11,094.30 10,949.00 145.30 1.33% 11,094.30 10,949.00 145.30 1.33% Other 53.81 100.00 (46.19) -46.19% 53.81 100.00 (46.19) -46.19% Operating Revenues 12,185.16 11,749.00 436.16 3.71% 12,185.16 11,749.00 436.16 3.71% Salaries and Wages 1,873.87 994.00 879.87 88.52% 1,873.87 994.00 879.87 88.52% Payroll Taxes & EE Benefits 869.36 647.00 222.36 34.37% 869.36 647.00 222.36 34.37% Operations & Maintenance 3,345.93 4,280.00 (934.07) -21.82% 3,345.93 4,280.00 (934.07) -21.82% Contract Services 0.00 0.00 0.00 na 0.00 0.00 0.00 na Operating Expenses 0.00 0.00 0.00 na 0.00 0.00 0.00 na Depreciation 0.00 0.00 0.00 na 0.00 0.00 0.00 na G & A Allocations 6,794.47 6,808.00 (13.53) -0.20% 6,794.47 6,808.00 (13.53) -0.20% Internal Allocations 46.42 0.00 46.42 na 46.42 0.00 46.42 na Operating Expenses 12,930.05 12,729.00 201.05 1.58% 12,930.05 12,729.00 201.05 1.58% Total Operating (744.89) (980.00) 235.11 -23.99% (744.89) (980.00) 235.11 -23.99% Investment Income 0.00 0.00 0.00 na 0.00 0.00 0.00 na Other 0.00 0.00 0.00 na 0.00 0.00 0.00 na Contribution Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Revenues 0.00 0.00 0.00 na 0.00 0.00 0.00 na Interest Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Amortization 0.00 0.00 0.00 na 0.00 0.00 0.00 na Non-Operating Expenses 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na GASB 68 Pension Expense 0.00 0.00 0.00 na 0.00 0.00 0.00 na Total Non-Operating 0.00 0.00 0.00 na 0.00 0.00 0.00 na NET INCOME (LOSS) (744.89) (980.00) 235.11 -23.99% (744.89) (980.00) 235.11 -23.99%
36 Balance Sheet Comparison July 17-18
Actual Actual July, 2018 July, 2017 Variance ASSETS Current Assets - Funds Total Operating 2,462,125.812,141,152.09 320,973.72 Total KVFD Reserve 150,045.36149,895.40 149.96 Total Restricted 498,803.33548,971.40 (50,168.07) Total Capital Reserve 2,679,267.801,211,324.81 1,467,942.99 Total Snow Removal Reserve 54,113.6586,294.07 (32,180.42) Total COP Reserve Fund 515,064.83510,239.99 4,824.84 Total Current Assets - Funds 6,359,420.784,647,877.76 1,711,543.02 Current Assets - Other Total Accounts Receivable, net 579,259.46523,281.45 55,978.01 Total Materials & Supplies 167,474.39170,555.65 (3,081.26) Total Prepaid Expenses 81,868.4886,566.63 (4,698.15) Total Current Assets - Other 828,602.33780,403.73 48,198.60 Capital Assets Total Buildings 12,681,448.0712,660,579.68 20,868.39 Total Generation Equipment 16,795,681.8516,787,456.96 8,224.89 Total General Plant & Other 57,803,989.8857,636,354.12 167,635.76 Total Construction in Progress 290,484.96268,423.81 22,061.15 Total Less: Accumulated Depreciation (21,414,353.46)(19,331,519.74) (2,082,833.72) Total Capital Assets 66,157,251.3068,021,294.83 (1,864,043.53) Non-Current Assets Total Capitalized Interest Bond Proceeds 0.000.00 0.00 Total Restricted Funds 0.000.00 0.00 Total Unamortized Debt Expenses, net (872,428.00)(628,860.52) (243,567.48) Total Other Non-Current Assets 0.000.00 0.00 Total Non-Current Assets (872,428.00)(628,860.52) (243,567.48) Deferred Outflows Total Deferred Outflows 661,797.98611,509.98 50,288.00 Total Deferred Outflows 661,797.98611,509.98 50,288.00 Total Assets 72,472,846.4172,820,715.80 (347,869.39) Total Assets and Deferred Outflows 73,134,644.3973,432,225.78 (297,581.39)
LIABILITIES Current Liabilities Total Accounts Payable 136,097.45137,720.59 (1,623.14) Total Accrued Interest Payable 145,497.05153,965.70 (8,468.65) Total Customer Deposits 7,698.440.00 7,698.44 Total Current Portion of Long-Term Debt 1,929,741.001,627,415.00 302,326.00 Total Other Current Liabilities 812,729.85686,286.39 126,443.46 Total Current Liabilities 3,031,763.792,605,387.68 426,376.11 Non-Current Liabilities Total Long-term Debt, less Current Portion 52,417,273.3154,344,530.39 (1,927,257.08) Total Installment Loans 3,663,123.133,740,617.92 (77,494.79) Total Unearned Revenues 702.00814.00 (112.00) Total Net Pension Liability 891,645.00832,171.00 59,474.00 Total Cushion of Credit (772,357.13)(1,578,316.69) 805,959.56 Total Non-Current Liabilities 56,200,386.3157,339,816.62 (1,139,430.31) Deferred Inflows Total Deferred Inflows 47,601.9977,912.99 (30,311.00) Total Deferred Inflows 47,601.9977,912.99 (30,311.00) Total Liabilities 59,232,150.1059,945,204.30 (713,054.20) Total Liabilities and Deferred Inflows 59,279,752.0960,023,117.29 (743,365.20)
EQUITY Net Assets Total Restricted for Debt Service 0.000.00 0.00 Total Unrestricted 13,854,892.30 13,409,108.49 445,783.81 Total Net Assets 13,854,892.30 13,409,108.49 445,783.81 Total Equity 13,854,892.30 13,409,108.49 445,783.81
Total Liabilities, Deferred Inflows, and Equity 73,134,644.39 73,432,225.78 (297,581.39) 37 Income Statement Comparison July 17-18
Jul-18 Jul-17 Variance YTD YTD Dollar
Commercial 156,184.13 147,600.63 8,583.50 Residential 138,267.26126,337.49 11,929.77 KMPUD Internal Usage 188.91 243.43 (54.52) Imbalance Energy 0.00 0.00 0.00 Other 10,227.9548,115.31 (37,887.36) Property Taxes 68,816.00 68,135.00 681.00 Base Rates 98,185.4194,727.35 3,458.06 Other Sales to Public Authorities 43,314.96 40,379.17 2,935.79 Meter Charges 6,623.746,613.14 10.60 Operating Revenues 521,808.36 532,151.52 (10,343.16) Cost of Goods Sold 52,882.1844,290.99 8,591.19 Salaries and Wages 102,691.91 103,141.63 (449.72) Payroll Taxes & EE Benefits 85,136.6458,138.24 26,998.40 Operations & Maintenance 57,914.91 77,693.26 (19,778.35) Contract Services 3,739.9618,875.25 (15,135.29) Operating Expenses 32,051.12 29,628.13 2,422.99 Board of Directors 11,728.9412,544.03 (815.09) Depreciation 176,740.88 178,514.43 (1,773.55) G & A Allocations 0.000.00 0.00 Internal Allocations 29,273.40 28,003.48 1,269.92 Operating Expenses 552,159.94550,829.44 1,330.50 Total Operating (30,351.58) (18,677.92) (11,673.66) Investment Income 620.64234.37 386.27 Other 25.0025.00 0.00 Contribution Revenues 0.00 0.00 0.00 Non-Operating Revenues 645.64 259.37 386.27 Interest Expense 146,923.35 155,329.73 (8,406.38) Other 0.00 0.00 0.00 Amortization 20,044.66 20,044.66 0.00 Non-Operating Expenses 166,968.01 175,374.39 (8,406.38) GASB 68 Pension Expense 0.00 0.00 0.00 GASB 68 Pension Expen 0.00 0.00 0.00 Total Non-Operating (166,322.37) (175,115.02) 8,792.65 (196,673.95) (193,792.94) (2,881.01)
38 Five Year Operating Cash Waterfall With RUS Loan Rollover
FYE 2018 Jul‐17 Aug‐17 Sep‐17 Oct‐17 Nov‐17 Dec‐17 Jan‐18 Feb‐18 Mar‐18 Apr‐18 May‐18 Jun‐18 Revenue/Expenses AR Revenue $451,384 $358,813 $331,430 $500,708 $550,120 $730,766 $1,039,695 $881,307 $873,644 $921,811 $671,724 $383,053 Snow Removal Revenue $141,000 $89,600 $89,600 $89,600 $88,246 Property Tax Revenue $35,000 $75,000 $337,860 $75,000 $294,760 Operating Expenses (w/out depreciation) ($406,211) ($376,333) ($340,261) ($340,201) ($439,534) ($539,980) ($510,959) ($493,433) ($469,650) ($414,664) ($394,860) ($327,147) Capital Expense Transfer in from LAIF $38,000
Transfer to Reserve for Swtich Station ($1,000,000) ($500,000) Loans COP Interest ($72,225) ($65,100) COP Principal ($475,000) RUS Interest ($463,160) ($454,518) ($442,489) ($443,092) RUS Principal ($275,502) ($286,041) ($296,646) ($294,424) Bank of the West Loan ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100)
Transfer to Cushion of Credit ($500,000) ($750,000) ($700,000) Net Changes $73,073 ($571,845) ($15,931) $153,407 ($255,514) $348,286 ($50,904) $405,274 ($1,003,995) $575,047 ($230,236) ($318,434)
Updated Operating Forecast $1,992,319 $1,580,583 $1,604,794 $1,807,331 $1,474,759 $2,158,155 $2,046,605 $2,450,607 $2,233,303 $2,745,723 $2,602,395 $2,230,255 $1,578,317 $1,578,317 $895,688 $895,688 $1,395,688 $708,814 $708,814 $708,814 $764,502 $764,502 $764,502 $772,357 $3,570,636 $3,158,900 $2,500,482 $2,703,019 $2,870,447 $2,866,969 $2,755,419 $3,159,421 $2,997,805 $3,510,225 $3,366,897 $3,002,612 Budget $3,550,036 $3,014,790 $2,177,239 $2,351,003 $2,356,694 $1,937,774 $2,341,352 $2,736,571 $2,297,747 $2,475,434 $2,462,643 $2,144,409 Variance to Budget $20,600 $144,110 $323,243 $352,016 $513,753 $929,195 $414,067 $422,850 $700,058 $1,034,791 $904,254 $858,203
Reserve Fund Switch Station Expense Transfer in from Operating Cash $0 $0 $0 $0 $0 $0 $1,000,000 $0 $0 $0 $500,000 $0 Capital Expenses Transfer in from RUS Trustee
Updated Reserve Forecast $1,173,438 $1,173,438 $1,173,438 $1,173,438 $1,159,316 $1,159,316 $2,159,316 $2,159,316 $2,159,316 $2,159,316 $2,659,316 $2,678,933 LAIF Balance $37,990 $38,077 $38,077 $38,077 $38,192 $38,192 $192
39 Five Year Operating Cash Waterfall With RUS Loan Rollover
FYE 2019 Jul‐18 Aug‐18 Sep‐18 Oct‐18 Nov‐18 Dec‐18 Jan‐19 Feb‐19 Mar‐19 Apr‐19 May‐19 Jun‐19 Revenue/Expenses AR Revenue $416,706 $416,426 $402,764 $398,668 $407,963 $720,292 $1,062,032 $1,059,135 $952,141 $924,716 $682,602 $460,909 Snow Removal Revenue $168,528 $112,195 $112,195 $112,195 Property Tax Revenue $35,000 $75,000 $329,765 $75,000 $311,031 Operating Expenses (w/out depreciation) ($430,512) ($454,698) ($399,181) ($419,515) ($485,602) ($575,015) ($568,535) ($540,917) ($538,723) ($481,651) ($369,615) ($354,141) Other Income $411,150
Transfer to Reserve for Switch Station ($160,000) Loans COP Interest ($65,100) ($55,300) COP Principal ($490,000) RUS Interest ($408,290) ($406,100) ($432,046) ($429,265) RUS Principal ($295,293) ($297,390) ($344,428) ($336,350) Bank of the West Loan ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) Capital Expenses Transfer to Cushion of Credit ($700,000) ($700,000) ($750,000) ($765,000) Net Changes ($20,906) ($565,473) ($292,367) ($19,419) $27,456 ($374,628) $928,357 $455,818 ($343,682) $510,965 $305,887 ($354,301)
Updated Operating Forecast $2,431,403 $1,865,931 $1,573,564 $1,554,145 $1,581,601 $1,206,973 $2,135,330 $2,591,148 $2,247,466 $2,758,431 $3,064,318 $2,710,018 Cushion of Credit $772,357 $772,357 $768,774 $768,774 $768,774 $765,284 $765,284 $765,284 $738,810 $738,810 $738,810 $738,195 Total Operating Cash $3,203,760 $2,638,288 $2,342,338 $2,322,919 $2,350,375 $1,972,257 $2,900,614 $3,356,432 $2,986,276 $3,497,241 $3,803,128 $3,448,213 Budget $3,436,190 $2,857,067 $2,147,720 $2,128,301 $2,155,757 $1,777,639 $2,705,996 $3,161,814 $2,791,658 $3,302,623 $3,608,510 $3,253,595 Variance to Budget ($232,430) ($218,780) $194,618 $194,618 $194,618 $194,618 $194,618 $194,618 $194,618 $194,618 $194,618 $194,618
Reserve Fund Switch Station Expense ($6,411,181) Transfer in from Operating Cash $160,000 Capital Expenses ($20,700) ($10,500) ($30,000) Transfer in from RUS Trustee $3,765,000
Updated Reserve Forecast $2,678,933 $2,658,233 $2,647,733 $131,552 $131,552 $131,552 $131,552 $131,552 $131,552 $131,552 $131,552 $131,552 LAIF Balance $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192
40 Five Year Operating Cash Waterfall With RUS Loan Rollover
FYE 2020 Jul‐19 Aug‐19 Sep‐19 Oct‐19 Nov‐19 Dec‐19 Jan‐20 Feb‐20 Mar‐20 Apr‐20 May‐20 Jun‐20 Revenue/Expenses AR Revenue $455,833 $454,334 $424,943 $414,748 $428,518 $716,994 $1,127,355 $1,061,028 $959,213 $941,202 $739,140 $460,048 Snow Removal Revenue $170,213 $113,317 $113,317 $113,317 Property Tax Revenue $35,000 $83,258 $337,860 $75,000 $302,936 Operating Expenses (w/out depreciation) ($410,640) ($357,673) ($357,227) ($375,374) ($517,069) ($646,763) ($582,515) ($558,761) ($549,411) ($465,997) ($423,502) ($349,543) Other Income
Transfer to Reserve ($500,000) ($500,000) Loans COP Interest ($55,300) ($45,100) COP Principal ($510,000) RUS Interest ($399,436) ($400,873) ($394,712) ($391,620) RUS Principal ($303,728) ($301,715) ($308,974) ($311,132) Bank of the West Loan ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) CAT Payment Transfer to Cushion of Credit ($700,000) ($700,000) ($800,000) ($700,000) Net Changes $73,093 ($475,739) ($639,384) $202,487 $17,666 ($440,294) $488,916 $450,067 ($397,298) $43,105 $308,538 ($293,659)
Updated Operating Forecast $2,783,110 $2,307,371 $1,667,987 $1,870,474 $1,888,140 $1,447,845 $1,936,762 $2,386,829 $1,989,531 $2,032,636 $2,341,174 $2,047,515 Cushion of Credit $738,195 $738,195 $735,031 $735,031 $735,031 $732,443 $732,443 $732,443 $828,757 $828,757 $828,757 $826,005 Total Operating Cash $3,521,305 $3,045,566 $2,403,018 $2,605,505 $2,623,171 $2,180,288 $2,669,205 $3,119,272 $2,818,288 $2,861,393 $3,169,931 $2,873,520 Budget Variance to Budget $3,521,305 $3,045,566 $2,403,018 $2,605,505 $2,623,171 $2,180,288 $2,669,205 $3,119,272 $2,818,288 $2,861,393 $3,169,931 $2,873,520
Reserve Fund Switch Station Expense Transfer in from Operating Cash $0 $0 $0 $0 $0 $0 $500,000 $0 $0 $500,000 $0 $0 Capital Expenses Reserve Fund Balance
Updated Reserve Forecast $131,552 $131,552 $131,552 $131,552 $131,552 $131,552 $631,552 $631,552 $631,552 $1,131,552 $1,131,552 $1,131,552 LAIF Balance $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192
41 Five Year Operating Cash Waterfall With RUS Loan Rollover
FYE 2021 Jul‐20 Aug‐20 Sep‐20 Oct‐20 Nov‐20 Dec‐20 Jan‐21 Feb‐21 Mar‐21 Apr‐21 May‐21 Jun‐21 Revenue/Expenses AR Revenue $461,564 $460,047 $430,286 $419,963 $433,906 $726,009 $1,141,529 $1,074,369 $971,274 $953,036 $748,434 $465,832 Snow Removal Revenue $171,915 $114,450 $114,450 $114,450 Property Tax Revenue $35,000 $83,258 $346,201 $75,000 $302,936 Operating Expenses (w/out depreciation) ($419,058) ($365,006) ($364,550) ($383,070) ($527,669) ($660,022) ($594,457) ($570,216) ($560,674) ($475,550) ($432,184) ($356,708)
Transfer to Reserve Loans COP Interest ($45,100) ($34,500) COP Principal ($530,000) RUS Interest ($392,902) ($382,355) ($382,388) ($382,388) RUS Principal ($309,259) ($400,099) ($319,985) ($318,148) Bank of the West Loan ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) CAT Payment Transfer to Cushion of Credit ($700,000) ($300,000) ($850,000) ($700,000) Net Changes $70,406 ($487,159) ($641,364) $201,709 $13,587 ($43,404) $1,000,624 $462,553 ($446,500) $545,386 $309,150 ($295,040)
Updated Operating Forecast $2,117,922 $1,630,763 $989,399 $1,191,107 $1,204,694 $1,161,290 $2,161,914 $2,624,467 $2,177,967 $2,723,353 $3,032,503 $2,737,464 Cushion of Credit $826,005 $826,005 $823,844 $823,844 $823,844 $341,390 $341,390 $341,390 $489,017 $489,017 $489,017 $488,481 Total Operating Cash $2,943,927 $2,456,768 $1,813,243 $2,014,951 $2,028,538 $1,502,680 $2,503,304 $2,965,857 $2,666,984 $3,212,370 $3,521,520 $3,225,945 Budget Variance to Budget $2,943,927 $2,456,768 $1,813,243 $2,014,951 $2,028,538 $1,502,680 $2,503,304 $2,965,857 $2,666,984 $3,212,370 $3,521,520 $3,225,945
Reserve Fund Switch Station Expense Transfer in from Operating Cash $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Capital Expenses Reserve Fund Balance
Updated Reserve Forecast $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 LAIF Balance $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192
42 Five Year Operating Cash Waterfall With RUS Loan Rollover
FYE 2022 Jul‐21 Aug‐21 Sep‐21 Oct‐21 Nov‐21 Dec‐21 Jan‐22 Feb‐22 Mar‐22 Apr‐22 May‐22 Jun‐22 Revenue/Expenses AR Revenue $467,383 $465,846 $435,710 $425,257 $439,376 $735,161 $1,155,919 $1,087,912 $983,517 $965,050 $757,868 $471,705 Snow Removal Revenue $173,635 $115,595 $115,595 $115,595 Property Tax Revenue $35,000 $83,258 $347,778 $75,000 $302,936 Operating Expenses (w/out depreciation) ($427,731) ($372,560) ($372,095) ($390,998) ($538,590) ($673,682) ($606,760) ($582,017) ($572,277) ($485,392) ($441,128) ($364,091)
Transfer to Reserve Loans COP Interest ($34,500) ($23,400) COP Principal ($555,000) RUS Interest ($384,115) ($392,585) ($364,454) ($370,546) RUS Principal ($316,437) ($415,026) ($339,140) ($326,145) Bank of the West Loan ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) CAT Payment Transfer to Cushion of Credit ($700,000) ($700,000) ($700,000) ($700,000) ($700,000) Net Changes $67,552 ($503,314) ($643,485) $200,794 $9,281 ($446,768) $1,005,432 $475,395 ($295,860) ($152,442) $309,640 ($296,550)
Updated Operating Forecast $2,805,015 $2,301,701 $1,658,216 $1,859,010 $1,868,290 $1,421,522 $2,426,954 $2,902,349 $2,606,489 $2,454,047 $2,763,687 $2,467,137 Cushion of Credit $488,481 $488,481 $487,929 $487,929 $487,929 $380,318 $380,318 $380,318 $376,724 $1,076,724 $1,076,724 $1,080,033 Total Operating Cash $3,293,496 $2,790,182 $2,146,145 $2,346,939 $2,356,219 $1,801,840 $2,807,272 $3,282,667 $2,983,213 $3,530,771 $3,840,411 $3,547,169 Budget Variance to Budget $3,293,496 $2,790,182 $2,146,145 $2,346,939 $2,356,219 $1,801,840 $2,807,272 $3,282,667 $2,983,213 $3,530,771 $3,840,411 $3,547,169
Reserve Fund Switch Station Expense Transfer in from Operating Cash $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Capital Expenses Reserve Fund Balance
Updated Reserve Forecast $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 LAIF Balance $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192
43 Five Year Operating Cash Waterfall With RUS Loan Rollover
FYE 2023 Jul‐22 Aug‐22 Sep‐22 Oct‐22 Nov‐22 Dec‐22 Jan‐23 Feb‐23 Mar‐23 Apr‐23 May‐23 Jun‐23 Revenue/Expenses AR Revenue $472,789 $471,234 $440,749 $430,175 $444,458 $743,665 $1,169,289 $1,100,496 $994,893 $976,212 $766,634 $477,161 Snow Removal Revenue $175,371 $116,751 $116,751 $116,751 Property Tax Revenue $35,000 $83,258 $347,778 $75,000 $302,936 Operating Expenses (w/out depreciation) ($436,668) ($380,344) ($379,869) ($399,167) ($549,843) ($687,758) ($619,438) ($594,178) ($584,235) ($495,534) ($450,345) ($371,698)
Transfer to Reserve ($700,000) Loans COP Interest ($23,400) ($11,900) COP Principal ($575,000) RUS Interest ($373,900) ($381,818) ($355,152) ($360,744) RUS Principal ($324,612) ($315,678) ($347,486) ($335,088) Bank of the West Loan ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) ($7,100) CAT Payment Transfer to Cushion of Credit ($700,000) ($500,000) ($700,000) ($700,000) ($700,000) Net Changes $64,020 ($514,610) ($646,220) $199,279 $4,265 ($251,185) $307,280 $487,318 ($296,442) ($151,422) $309,189 ($298,701)
Updated Operating Forecast $2,531,157 $2,016,547 $1,370,327 $1,569,606 $1,573,871 $1,322,686 $1,629,966 $2,117,284 $1,820,842 $1,669,420 $1,978,609 $1,679,908 Cushion of Credit $1,080,033 $1,080,033 $1,081,521 $1,081,521 $1,081,521 $884,025 $884,025 $884,025 $881,387 $1,581,387 $1,581,387 $1,585,555 Total Operating Cash $3,611,190 $3,096,580 $2,451,848 $2,651,127 $2,655,392 $2,206,711 $2,513,991 $3,001,309 $2,702,229 $3,250,807 $3,559,996 $3,265,463 Budget Variance to Budget $3,611,190 $3,096,580 $2,451,848 $2,651,127 $2,655,392 $2,206,711 $2,513,991 $3,001,309 $2,702,229 $3,250,807 $3,559,996 $3,265,463
Reserve Fund Switch Station Expense Transfer in from Operating Cash $0 $0 $0 $0 $0 $0 $700,000 $0 $0 $0 $0 $0 Capital Expenses Reserve Fund Balance
Updated Reserve Forecast $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,131,552 $1,831,552 $1,831,552 $1,831,552 $1,831,552 $1,831,552 $1,831,552 LAIF Balance $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192
44 KNOWN BUDGET VARIANCES FOR FYE 2019 Annual Impact Snow Removal Wages & Benefits $8,851
TOTAL ANNUAL IMPACT $8,851
45 Board Meeting September 2, 2018 Agenda Item 8b.
STAFF REPORT
2018 Customer Satisfaction Survey
Requested Action:
None.
Background:
The Bi-Annual Customer Satisfaction Survey was distributed to all customers on July 17, 2018 via the District’s Report Server and U.S. Postal Service. An email reminder was sent via the District’s Report Server on August 2 and the survey closed on August 11. All paper surveys received were manually entered into Survey Monkey. The survey contained 29 multiple choice and open-ended questions, mainly focusing on the quality of the District’s services. In total there were 128 out of 756 customers that responded to the 2018 Customer Satisfaction Survey.
A comparison to the 2016 Survey results revealed that overall satisfaction with the District’s services has slightly improved. There was a change from 2016 to 2018 in the method of distributing and collecting surveys and responses. The 2016 survey was sent to all customers and responses were not tracked. The 2018 survey was sent to each account holder and the responses were tracked to ensure that only one survey from each account was received. This may have an unquantifiable effect on the comparison of both years.
The question-by-question results of the survey are attached. The comments received follow each question.
Prepared By:
Jessica Austin
46 Customer Satisfaction Survey 2018
Q1 How clear and easy to understand is your monthly billing statement?
Answered: 128 Skipped: 1
Somewhat clear and easy Somewhat clear and easy5.47% (7) Extremely clear Clear and easy and easy 5.47% (7) and easy 21.09% (27) Extremely clear Clear and easy and31.25% easy (40) 21.09% (27) 31.25% (40)
Very clear and easy 42.19% (54) Very clear and easy 42.19% (54)
ANSWER CHOICES RESPONSES
Extremely clear and easy 31.25% 40
Very clear and easy 42.19% 54
Clear and easy 21.09% 27
Somewhat clear and easy 5.47% 7
Not clear or easy to understand 0.00% 0 TOTAL 128
# WHY? DATE 1 It is complete and very legible. 8/10/2018 3:20 PM 2 I have 3 Meadows units and 2 Palisades lots. It is hard to figure out the total cost per unit. 8/7/2018 12:31 PM 3 We can tell what we use. Can go on line and look at real time usage. 8/6/2018 11:56 AM
4 I have no difficulty reading and understanding the billing statement. But I have had accounting 8/2/2018 3:08 PM training. I suspect it is confusing to some people. I always wondered why the "Summary of Charges" section is included because it essentially duplicates the "Service Details" section. I would suggest simplification by incorporating the "Usage" numbers into the "Service Details" section and relocating the "Meter ID". In short, the billing statement would be more readable and understandable by eliminating the duplication and just presenting "Service Details".
5 1. Elements appear that are not defined - e.g. "Multiplier", "Fuel Adjustment" and "Surcharge" 2. In 8/2/2018 11:27 AM the Service Details section, there should be subtotals by Service 3. When one prints their bill from the email, it formats to larger than an 8.5x11 sheet 6 Gives us a good understanding of base and per unit charges as well as comparison to previous 8/1/2018 7:13 PM year.
7 Like most others 7/31/2018 12:17 PM
1 / 43 47 Customer Satisfaction Survey 2018
8 Numbers are quite clear. City of Palo Alto, which provides services at my other home, includes a 7/30/2018 11:13 AM graph comparing recent month with past 13 months of service for each utility, both by cost and by units of consumption. This gives a better comparison than the single month comparison (year to year) in the KMPUD statement. I think that once automated, the City of Palo Alto approach would have no cost. 9 I read and understand English. 7/29/2018 3:28 PM 10 lines are clearly itemized would love to have just a clear indication of all recurring fees though 7/22/2018 3:42 PM 11 Everything is listed simply. I like the comparison to last year. 7/18/2018 10:09 PM 12 Good detail 7/18/2018 11:44 AM 13 I can drill down to my various meter data to find when I'm using the most. Also fixed costs are 7/18/2018 12:07 AM separated from usage. 14 tough to show that much info on one page - Can't think of better format 7/17/2018 7:20 PM 15 Utility bills are never "clear and easy", but yours is not bad. 7/17/2018 5:22 PM 16 The information is straight forward. 7/17/2018 11:04 AM
2 / 43 48 Customer Satisfaction Survey 2018
Q2 Have you contacted our customer service staff during business hours in the past 6 months?
Answered: 129 Skipped: 0
Yes 44.19% (57) Yes 44.19% (57) No (skip to question #7) No (skip to question55.81% (72) #7)
55.81% (72)
ANSWER CHOICES RESPONSES
Yes 44.19% 57
No (skip to question #7) 55.81% 72 TOTAL 129
3 / 43 49 Customer Satisfaction Survey 2018
Q3 On your most recent contact with our customer service staff, how satisfied were you with the outcome?
Answered: 65 Skipped: 64
Not at all satisfied Somewhat satisfied Not at all 1.54%1.54% (1)(1) satisfied4.62% (3) Somewhat satisfied SomewhatSatisfied satisfied 1.54% (1) 4.62% (3) 1.54%6.15% (1) (4) Satisfied 6.15% (4)
Extremely satisfied Very satisfied Very satisfied 55.38% (36) 32.31% (21) Extremely satisfied Very satisfied Very satisfied 55.38% (36) 32.31% (21)
ANSWER CHOICES RESPONSES
Extremely satisfied 55.38% 36
Very satisfied 32.31% 21
Satisfied 6.15% 4
Somewhat satisfied 1.54% 1
Not at all satisfied 4.62% 3 TOTAL 65
4 / 43 50 Customer Satisfaction Survey 2018
Q4 How long did you have to wait before a representative was available to help you?
Answered: 64 Skipped: 65
Long wait 4.69% (3) Reasonable wait Long wait 6.25% (4) 4.69% (3) Reasonable wait 6.25% (4)
Short wait 20.31% (13) Short wait 20.31% (13)
No wait at all 68.75% (44) No wait at all 68.75% (44)
ANSWER CHOICES RESPONSES
No wait at all 68.75% 44
Short wait 20.31% 13
Reasonable wait 6.25% 4
Long wait 4.69% 3
Extremely long wait 0.00% 0 TOTAL 64
5 / 43 51 Customer Satisfaction Survey 2018
Q5 How well did the customer service representative listen and answer your question?
Answered: 64 Skipped: 65
Not at all well 3.13% (2) Somewhat well Not at all well 3.13% (2) 3.13% (2) Somewhat well SomewhatWell well 3.13% (2) 3.13%3.13% (2)(2) Well 3.13% (2)
Very well 32.81% (21) Very well Extremely well 32.81% (21) 57.81% (37) Extremely well 57.81% (37)
ANSWER CHOICES RESPONSES
Extremely well 57.81% 37
Very well 32.81% 21
Well 3.13% 2
Somewhat well 3.13% 2
Not at all well 3.13% 2 TOTAL 64
6 / 43 52 Customer Satisfaction Survey 2018
Q6 How long did you have to wait for the issue to be resolved?
Answered: 63 Skipped: 66
Not resolved 7.94% (5) Not resolved 7.94% (5) Took longer that one week to resolve Took longer that one1.59%1.59% week (1)(1) to resolve Resolved in one week1.59% (1) Resolved in one week4.76% (3) Resolved in one day 4.76% (3) Resolved quickly 23.81% (15) over the phone Resolved in one day Resolved quickly 23.81% (15) over61.90% the (39) phone
61.90% (39)
ANSWER CHOICES RESPONSES
Resolved quickly over the phone 61.90% 39
Resolved in one day 23.81% 15
Resolved in one week 4.76% 3
Took longer that one week to resolve 1.59% 1
Not resolved 7.94% 5 TOTAL 63
7 / 43 53 Customer Satisfaction Survey 2018
Q7 In the past 6 months, have you placed a non-emergency call after the office was closed for the day?
Answered: 127 Skipped: 2
Yes 5.51% (7) Yes 5.51% (7)
No (skip to question #9) No (skip to question94.49% (120) #9) ANSWER CHOICES RESPONSES 94.49% (120) Yes 5.51% 7
No (skip to question #9) 94.49% 120 TOTAL 127
8 / 43 54 Customer Satisfaction Survey 2018
Q8 How long did you wait for the District’s operations staff to respond to your call?
Answered: 15 Skipped: 114
Two or more days 20.00% (3) Two or more days 20.00% (3)
Next day 6.67% (1) Next day Within the hour 6.67% (1) 53.33% (8) Within the hour 53.33% (8)
2-3 hours 20.00% (3) 2-3 hours 20.00% (3)
ANSWER CHOICES RESPONSES
Within the hour 53.33% 8
2-3 hours 20.00% 3
Same day 0.00% 0
Next day 6.67% 1
Two or more days 20.00% 3 TOTAL 15
9 / 43 55 Customer Satisfaction Survey 2018
Q9 Overall how helpful do you find the District’s customer service staff?
Answered: 96 Skipped: 33
Not helpful 2.08% (2) Somewhat helpful Not helpful 2.08% (2) 2.08% (2) Somewhat helpful SomewhatHelpful helpful 2.08% (2) 2.08%16.67%16.67% (2) (16)(16) Helpful Extremely helpful 16.67% (16) Extremely helpful 41.67% (40) Extremely helpful 41.67% (40)
Very helpful 37.50% (36) Very helpful 37.50% (36) ANSWER CHOICES RESPONSES
Extremely helpful 41.67% 40
Very helpful 37.50% 36
Helpful 16.67% 16
Somewhat helpful 2.08% 2
Not helpful 2.08% 2 TOTAL 96
# WHY? DATE 1 They are very responsive. 8/9/2018 3:27 PM 2 haven't needed any help, so can't anwswer this question 8/2/2018 3:29 PM 3 They are courteous, upbeat and knowledgeable. 8/2/2018 11:27 AM 4 I worked via email with the staff and got my issue resolved in a day or so. 8/2/2018 10:04 AM 5 The few emails I've sent to your info@ email has taken more than one day to return answer... this 8/2/2018 8:54 AM seems a little long. 6 I have had water and propane issues in the last few years that I needed immediate assistance with 8/1/2018 7:13 PM and the office and field staff were always responsive, both in inspection and in getting our service turned back on. 7 Water was partially shut off on customer side, KMPUD checked meter, they were good 7/31/2018 12:17 PM
8 No action was taken to unfreeze our water meter until the following day (Saturday) 7/31/2018 11:51 AM 9 A dedicated staff. 7/29/2018 3:28 PM
10 / 43 56 Customer Satisfaction Survey 2018
10 I've had two long-term issues with KMPUD. One, I can't for the life of me figure out why my utility 7/28/2018 4:46 PM bills are $200/month in the summer when no one is there and almost nothing is turned on. I still don't have a satisfactory answer. Two, you are the only utility across all the properties and business entities for which I pay bills that does not provide e-bills that I can automatically pay through my bank's online banking system. KMPUD is stuck in the year 2000. While the staff has been pretty friendly about my inquiries, the problems remain. 11 helped set up internet service. 7/24/2018 10:49 AM 12 I wrote last month in regards to your monthly letter where the fire department and Cal Fire call for a 7/23/2018 5:37 PM 100 foot defensible space. I wanted to know who to contact about removing dead trees near my building, yet they are on meadow property. I have a cluster of 20 trees in a 20 foot circle about 30 feet from the building. It's very difficult knowing who to contact or what agencies to work through. 13 Staff is usually friendly. Many of my requests are made via email and often I don't get a response 7/23/2018 12:14 PM back confirming that the work has been done. This is concerning for me because I don't know if the person I am emailing is working or on vacation. 14 N/A never interacted with them 7/22/2018 3:42 PM 15 Don't know. Haven't called in years. 7/20/2018 9:20 AM 16 We are having repair work done to our furnace and needed to make sure to have sufficient gas 7/19/2018 5:58 PM pressure for both the existing water heater & boiler plus we may add a gas fireplace. They went to our house and checked them and called us to say they were satisfactory. Saved us a trip to Kirkwood. 17 I needed the office unlocked on a Saturday as I forgot my purse in the committee meeting room 7/18/2018 11:38 AM and I was leaving Kirkwood. A Kirkwood staff member called a fireman to open the door for me. He stated he only had the code for the outside door. I was sure that was all I needed as the meeting room door was never locked when I went to a meeting. I was wrong. The inside door was locked so I had to call someone else to open the inside door. They were very nice and accommodating. I was very pleased and embarrassed. 18 Have always returned calls promptly. Friendly service. Only wish you offered more services; e.g. 7/17/2018 7:20 PM fire sprinkler water valve testing (happy to pay extra fee, costs $110/year from ABC Fire & scheduling test takes awhile to find day we are both in Kirkwood. 19 They have been easy to reach and get back to me on the issue. 7/17/2018 11:04 AM 20 knowledgeable and responsive 7/14/2018 7:28 PM
11 / 43 57 Customer Satisfaction Survey 2018
Q10 Each month the District prepares a newsletter to communicate information about the projects they are working on and general items of interest in Kirkwood. Do you generally:
Answered: 127 Skipped: 2
Rarely read it 6.30% (8) Rarely read it 6.30% (8) Save and read when you have time Save and read when you5.51% have (7) time
5.51%Scan (7) it 24.41% (31) Scan it 24.41% (31) Read this thoroughlythoroughly Read this thoroughly63.78% (81)
63.78% (81)
ANSWER CHOICES RESPONSES
Read this thoroughly 63.78% 81
Scan it 24.41% 31
Save and read when you have time 5.51% 7
Rarely read it 6.30% 8
Discard it upon receipt 0.00% 0 TOTAL 127
12 / 43 58 Customer Satisfaction Survey 2018
Q11 Do you have suggestions for how the newsletter might be improved? If so, please list your ideas.
Answered: 27 Skipped: 102
# RESPONSES DATE 1 Full list of email contacts for Valley residents that are OK with contact info out. 8/10/2018 3:20 PM 2 shorten articles 8/10/2018 6:35 AM 3 Have a rock climbing area. 8/9/2018 12:47 PM 4 I think more info about the FD might increase donations. Highlight persons, summarize training 8/7/2018 12:31 PM and incidents, etc. 5 Very informative 8/6/2018 11:56 AM 6 I think the format and topics are appropriate 8/3/2018 10:52 PM 7 No, it is well written with important information. 8/2/2018 3:08 PM 8 1. More Kirkwood community happenings and news. 2. More in-depth news re KMPUD such as an 8/2/2018 11:27 AM article about the waste water incurrence and what is being done.
9 You are more proactive than PG&E, so that is great. With our not being there all the time, the 8/2/2018 10:04 AM additional service would be to send an email alert/text should our power consumption radically change. In April, we lost power and did not know until we visited at the end of June. We had to deal with the consequences.
10 Reprint info annually on invasive plants in valley and encourage removal by residents and PUD 7/30/2018 8:57 PM staff. Does the PUD have a weather station? How can we access it for real time info on current conditions? Can we access weather history in the valley? 11 No 7/30/2018 12:03 PM 12 No 7/30/2018 11:18 AM 13 Stop making people to to your website to read it! Just put the newsletter in the email so we can 7/28/2018 4:46 PM read it without the inconvenience of having to click (which only works when we have an internet connection). 14 No suggestions. I like the way it reads. 7/27/2018 9:05 PM 15 Don't forget to tell us when Vail Resorts gets caught putting road filings into the water ways. I think 7/23/2018 5:37 PM it looked bad that I had to hear about that from my local news while the community kept the lid on it. 16 n.a 7/22/2018 3:42 PM 17 Yes, it seems to be inaccessible from safari, so make it more easily accessible 7/20/2018 9:20 AM 18 No, we find it interesting and useful 7/19/2018 5:58 PM 19 No, I like it. 7/18/2018 10:09 PM 20 I think the newsletter is great as is. 7/18/2018 9:04 PM 21 I like the mix of articles specifically about KMPUD and the Kirkwood Valley more generally. It is the 7/18/2018 3:57 PM closest thing we get to a newsletter about Kirkwood. I would welcome even more news about the resort, and especially Vail's plans for improving it. 22 No 7/18/2018 11:38 AM
23 Not at this time 7/17/2018 5:05 PM 24 Keep doing the great job, perhaps, update on capital expenditures after decided by the board. 7/17/2018 4:41 PM
25 I usually read online before it comes in the mail, and pay my e-bill before the paper bill arrives. A 7/17/2018 11:17 AM "no snail mail" option might save you time and money.
13 / 43 59 Customer Satisfaction Survey 2018
26 Please explain the extortionate sewer rates. 7/17/2018 10:58 AM 27 Less frequent 7/16/2018 10:23 AM
14 / 43 60 Customer Satisfaction Survey 2018
Q12 How frequently do you visit the District’s website?
Answered: 128 Skipped: 1
Weekly 7.03% (9) Never Weekly Twice a month 21.88% (28) 7.03% (9) 8.59% (11) Never Twice a month 21.88% (28) 8.59% (11)
Once a month 24.22% (31) Once a month 24.22% (31)
Once every few months Once every few months38.28% (49) ANSWER CHOICES RESPONSES 38.28% (49) Weekly 7.03% 9
Twice a month 8.59% 11
Once a month 24.22% 31
Once every few months 38.28% 49
Never 21.88% 28 TOTAL 128
15 / 43 61 Customer Satisfaction Survey 2018
Q13 The District provides its customers the ability to remotely and securely monitor your ongoing water, propane and electrical usage from kmpud.com once you register your property on the website. Have you found this valuable for you and your Kirkwood home?
Answered: 126 Skipped: 3
Extremely valuable 26.19% (33) II waswas notnot awareaware ofof Extremely valuable or am not signed up 26.19% (33) Iforfor was thisthis not serviceservice aware of or am not signed up for34.13% this (43)service
34.13% (43)
Not valuable at all 3.17% (4) Very valuable Not valuable at all 21.43% (27) 3.17% (4) Very valuable Somewhat valuable 21.43% (27) 15.08%15.08% (19)(19) Somewhat valuable 15.08% (19) ANSWER CHOICES RESPONSES
Extremely valuable 26.19% 33
Very valuable 21.43% 27
Somewhat valuable 15.08% 19
Not valuable at all 3.17% 4
I was not aware of or am not signed up for this service 34.13% 43 TOTAL 126
16 / 43 62 Customer Satisfaction Survey 2018
Q14 The District provides its customers the ability to sign up for emergency notifications (via phone call, text, or email) for issues related to KMPUD services. Have you signed up to receive emergency notifications?
Answered: 128 Skipped: 1
No (skip to question #16) No (skip to question35.94% (46) #16)
35.94% (46)
Yes 64.06% (82) Yes 64.06% (82)
ANSWER CHOICES RESPONSES
Yes 64.06% 82
No (skip to question #16) 35.94% 46 TOTAL 128
17 / 43 63 Customer Satisfaction Survey 2018
Q15 If you answered Yes to question #14, what is your level of satisfaction with the Emergency Notification service?
Answered: 80 Skipped: 49
Somewhat satisfied 1.25%1.25% (1)(1) SatisfiedSomewhat satisfied 20.00%1.25% (16) (1) Satisfied Extremely satisfied 20.00% (16) 32.50% (26) Extremely satisfied 32.50% (26)
Very satisfied 46.25% (37) Very satisfied 46.25% (37) ANSWER CHOICES RESPONSES
Extremely satisfied 32.50% 26
Very satisfied 46.25% 37
Satisfied 20.00% 16
Somewhat satisfied 1.25% 1
Not at all satisfied 0.00% 0 TOTAL 80
18 / 43 64 Customer Satisfaction Survey 2018
Q16 If you answered No to question #14, what are your reasons for not signing up to receive Emergency Notifications?
Answered: 38 Skipped: 91
# RESPONSES DATE 1 No reason. 8/27/2018 10:32 AM 2 I probably lost the email in my inbox. 8/9/2018 8:18 PM 3 No reason 8/9/2018 2:56 PM 4 would like to but not sure if I am 8/7/2018 7:32 PM 5 Forgot 8/7/2018 2:16 PM 6 Didn't realize 8/7/2018 2:13 PM 7 I don't want automated contacts like this. 8/7/2018 12:31 PM 8 Was not aware of this service. Will sign up for it. 8/7/2018 11:52 AM 9 Not aware of this service. 8/7/2018 11:33 AM 10 Did not know about it 8/6/2018 10:55 AM 11 ???????? 8/5/2018 9:22 PM 12 Didn't now it was an option 8/4/2018 12:30 PM 13 not aware of it 8/3/2018 2:57 PM 14 lazy 8/3/2018 2:57 PM 15 Haven't gotten around to it. 8/3/2018 11:51 AM 16 Just have not done it. 8/2/2018 3:16 PM 17 I have no good reasons. I will sign up! 8/2/2018 3:08 PM 18 `` 8/2/2018 11:27 AM 19 Not sure? 8/2/2018 9:20 AM 20 Not sure? 8/2/2018 9:20 AM 21 I' just haven't signed up 8/1/2018 1:22 PM 22 Just hadn't done it but would like to. 8/1/2018 9:06 AM 23 Unaware 8/1/2018 7:53 AM 24 I own an apartment at the Meadows #229 and it is on the rental program. I will hear from 7/30/2018 12:03 PM management. 25 not aware of the service 7/30/2018 7:50 AM
26 n/a 7/28/2018 4:46 PM 27 Haven't done it yet. 7/27/2018 9:05 PM 28 Didn’t know about it. 7/27/2018 9:00 AM 29 procrastination 7/24/2018 10:49 AM 30 was not aware how do i sign up? 7/23/2018 11:43 AM
31 I didn't think I wanted the notifications but think I will sign up now 7/23/2018 11:21 AM 32 Didn’t know it was available 7/22/2018 8:38 AM
33 Not aware that it was available 7/19/2018 5:58 PM
19 / 43 65 Customer Satisfaction Survey 2018
34 I have the county emergency service notification and didn’t know I needed to sign up for local. 7/18/2018 11:38 AM 35 Not aware 7/17/2018 5:18 PM 36 NA 7/17/2018 5:05 PM 37 I was not aware of this service 7/17/2018 11:46 AM 38 Haven't gotten around to it. 7/17/2018 10:01 AM
20 / 43 66 Customer Satisfaction Survey 2018
Q17 Thinking about the emergency notification services above, would it be valuable for the District to add notifications (when available) about Caltrans pass closures, accidents, and construction on Highway 88?
Answered: 128 Skipped: 1
Somewhat valuable 8.59% (11) Somewhat valuable 8.59% (11) Valuable8.59% (11) 10.94%10.94% (14)(14) Valuable 10.94% (14)
Very valuable 16.41%16.41% (21)(21) Very valuable 16.41% (21) Extremely valuable 64.06% (82) Extremely valuable 64.06% (82)
ANSWER CHOICES RESPONSES
Extremely valuable 64.06% 82
Very valuable 16.41% 21
Valuable 10.94% 14
Somewhat valuable 8.59% 11
Not at all valuable 0.00% 0 TOTAL 128
21 / 43 67 Customer Satisfaction Survey 2018
Q18 kmpud.com includes recordings of Board meetings, Board agendas, packets, meeting minutes, other meeting notices and District news. Is this a convenient way for you to stay informed about the issues facing the District?
Answered: 128 Skipped: 1
II dodo notnot useuse thisthis section of the Yes, I find it Ikmpud.com do not use thiswebsite. very informative section of the Yes, I find it kmpud.com20.31% (26) website. very28.13% informative (36) 20.31% (26) 28.13% (36)
II knowknow thatthat thethe informationinformation isis Iavailable know that when the I informationhave a question. is II appreciateappreciate thatthat available when I thethe informationinformation isis have17.97%17.97% a question. (23)(23) Iavailable, appreciate and that I thereviewreview information itit asas oft...oft... is II knowknow thatthat thethe 17.97% (23) available, and I informationinformation isis review13.28%13.28% it (17)(17) as oft... Iavailable know that when the I informationhave time. is 13.28% (17) available when I ANSWER CHOICES have time. RESPONSES Yes, I find it very informative 28.13% 36
I appreciate that the information is available, and I review it as often as possible. 13.28% 17
I know that the information is available when I have time. 20.31% 26
I know that the information is available when I have a question. 17.97% 23
I do not use this section of the kmpud.com website. 20.31% 26 TOTAL 128
# OTHER COMMENTS ABOUT THE WEBSITE DATE 1 Sometimes things weren't there ahead of time. e.g Packets 8/7/2018 12:31 PM
2 It is a good idea. Just don’t have time to use it. 8/3/2018 10:52 PM 3 ` 8/2/2018 11:27 AM 4 None 7/18/2018 10:09 PM 5 We check the meter info daily during winter storms & it has saved us trips to check on heat in bad 7/17/2018 7:20 PM weather. Only wish the propane 'ticks' where smaller & worried a couple of times when the server was not updated so we did not see any usage for 24 hrs.
22 / 43 68 Customer Satisfaction Survey 2018
Q19 Currently the District provides Electricity, Propane, Water, Wastewater, Fire/Emergency Response, Snow Removal, Solid Waste and maintains a Playground. Please evaluate the District’s performance in providing the following service(s). Comments to support your evaluation are welcome.
Answered: 126 Skipped: 3
59.20%
59.20% 38.40% Electrical Service 38.40% 2.40%
2.40%
66.38%
66.38% 32.76% Propane Service 32.76% 0.86%
0.86%
53.60%
53.60% 39.20% Solid Waste 39.20% 6.40%
6.40% 0.80%
0.80%
55.20%
55.20% 32.80% Water/Wastewate r 32.80% 8.00%
8.00% 4.00%
4.00%
23 / 43 69 Customer Satisfaction Survey 2018
51.20%
51.20% 34.40% Snow Removal 34.40% 10.40%10.40%
10.40% 4.00%
4.00%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Excellent Good Fair Poor
EXCELLENT GOOD FAIR POOR TOTAL Electrical Service 59.20% 38.40% 2.40% 0.00% 74 48 3 0 125
Propane Service 66.38% 32.76% 0.86% 0.00% 77 38 1 0 116
Solid Waste 53.60% 39.20% 6.40% 0.80% 67 49 8 1 125
Water/Wastewater 55.20% 32.80% 8.00% 4.00% 69 41 10 5 125
Snow Removal 51.20% 34.40% 10.40% 4.00% 64 43 13 5 125
# COMMENTS DATE 1 Service has always been excellent. Then last season they stopped creating a ramp on Yarrow 8/10/2018 6:35 AM Place and it is very difficult to move around cul-da-sac, park, get in and out, etc. I asked about this and apparently one neighbor asked for it and the other 3 houses were not consulted. Very difficult to live here in the winter now.... 2 There is no recycling 8/7/2018 2:13 PM 3 Still too many power outages. I know the District has been working on improving this. We really 8/7/2018 11:52 AM appreciated the propane safety check last winter. We really appreciated a dumpster was available for disposal of household electronic items last summer. The water quality seems to have declined in recent years. We have noticed brown water coming out of our faucets when we first turn them on. We also saw the report that we received a few months ago on the quality of the tested water. We had damage to an outside staircase 2 years ago due to how the snow was being off loaded from the street. We contacted KMPUD management and they were very helpful, helping to pay a portion of the repairs. We also requested that future snow be blown, rather than plowed and ramped at the top of our property and we were very pleased that last years' snow removal was blown and not ramped along our property. Thank you! 4 Rates are high compared to Bay Area rates 8/6/2018 10:55 AM 5 Water scare-not inspected properly 8/5/2018 9:22 PM 6 They need to remove (not just pile up the snow) so we can get to the stairs for Building 1 8/2/2018 3:16 PM (Edelweiss). Impossible to get to when it just becomes a WALL of snow!! 7 Electric and Water/Wastewater are extremely expensive! 8/2/2018 3:08 PM 8 I have only given fair marks as the costs of each service is too high. The actual quality of the 8/2/2018 9:54 AM service is fine, but to pay so much for the same services received elsewhere for a fraction of the cost does not give the sense of a satisfying service.
24 / 43 70 Customer Satisfaction Survey 2018
9 I have no complaints about the snow removal on Yarrow, but the snow removal on Kirkwood 8/1/2018 7:13 PM Meadows Drive has caused major deformation of the shoulder, which was nicely graded just a few years ago. Grindings have been dumped onto our property and we now have a waterfall on access stairs to KM Drive if we have a thunderstorm. Also, aggressive pushback of snow banks has caused damage to trees. If KM Drive snow removal is not responsibility of KMA, then we should have a method to monitor the damage being done. 10 I have no issues with any of these services. 8/1/2018 2:06 PM 11 wastewater costs are high and problems still abound. I totally disagree with the way KMPUD is 7/30/2018 8:08 AM attempting to adjust snow plowing rates by using GPS data that, from my observations of the work being done, is extremely inaccurate. Issues include: GPS recording multiple passes on roads, when snow is removed only removed on a few of those passes; operators and their idling machines parked here and there, sometimes for quite some time, while, I surmise, the GPS is still running. Why can you not calculate costs by measuring surfaces being plowed, the amount of snow being removed, the actual time spent plowing, etc., and then adding an amount for amortization of fixed costs such as equipment. 12 Poor response to clearing snow from Parking Pads. It does no good to un-dig your vehicle when 7/29/2018 6:35 PM there is no place to move it to. Driveways are cleared for owners who are not here many times before the Parking Pads are cleared (even when no additional people can get here because the passes are closed). And then when there has been no storms for days (or weeks) the plows are driving all around. What is the story here? 13 Concentrate on cost effectiveness, not just quality. 7/29/2018 3:28 PM 14 Wastewater system a mess. Needs to be replaced or updated. Cannot handle the load during 7/29/2018 2:29 PM storms - keeping homeowners from using their properties. Homeowners are paying all the costs for services which are extended to surrounding communities and to day visitors. 15 Your plows have killed trees by my home. And the driveway for Snowcrest is often left unplowed. 7/28/2018 4:46 PM 16 No propane services. 7/27/2018 9:05 PM 17 overall performance is good, but rates are pretty expensive. 7/23/2018 5:37 PM 18 who is responsible for trash and recyclabels? 7/23/2018 11:43 AM 19 haven't been here long enough to know 7/22/2018 3:42 PM 20 Good job 7/21/2018 8:26 PM 21 Please continue the upgrades to all systems as necessary 7/18/2018 10:09 PM 22 Electric is vastly improved since grid connection was completed. Waste - please be clearer about 7/18/2018 3:57 PM what to put in recycling bin versus general trash bin, and whether they are really processed differently on the back end. Snow removal is generally pretty good, but driveway service is not always prompt during big storm. 23 Snow removal has significantly deteriorated in the last few years. We have more full time residents 7/18/2018 11:38 AM living on Dangberg and we are the last road plowed. Frequently after 12 noon. Plus they plow driveways of people who come once a year before they do the full time residence parking pads. And the costs are jumping up higher than people can afford. People will shortly stop the service then everyone will suffer.
24 I appreciate the email notices when snow removal has taken place, as well as the ability to request 7/18/2018 9:14 AM snow removal before I arrive at Kirkwood! 25 There's less transparency with wastewater charges. There's no transparency with snow removal 7/18/2018 12:07 AM charges. 26 Emails are great - much easier than snail mail. Need better propane meters; concerned about 7/17/2018 7:20 PM state of drinking water with contamination two years in a row. Like honesty about testing issues, surprised the state does not send you inspection due notices. 27 Electric and propane are expensive. There have been issues this past winter with waste/sewage -- 7/17/2018 5:22 PM hasn't affected me, but I received useful notifications. Snow removal ALWAYS leaves a huge wall of snow in front of my garage. It didn't used to be this way. 28 Snow removal is good, however, pending increases do not make sense to the customer base. 7/17/2018 5:05 PM Further detailed explanation is needed and the take it or leave it attitude is not appreciated
25 / 43 71 Customer Satisfaction Survey 2018
29 The electrical service has been so much better since the district connected to the Grid. Not as 7/17/2018 4:49 PM many outages. 30 Waste water from streets should not be commingled with waste water from houses and 7/17/2018 4:22 PM buildings..... This caused the KMPUD to warn us to use less water...... 31 Services are all high quality. Would get higher rating if not so expensive. 7/17/2018 2:30 PM 32 KMPUD is gouging the snow removal price, our HOA almost doubled in the last 3 years because 7/17/2018 2:27 PM of increase in snow removal costs. This casts a negative light on KMPUD as a whole and make us doubt everything that comes out of KMPUD. 33 Our home is part of a multi-unit building and are not aware of the quality of service for these other 7/17/2018 11:46 AM items 34 Do not use propane...but district might consider increased role in preventing propane explosion 7/17/2018 11:41 AM hazards....more safety regulations...ongoing inspections? 35 From time to time we have had problems with all of the services so I can't rate any of them as 7/17/2018 11:04 AM excellent. No to mention they are the most expensive in the state. 36 My parking spot is often not plowed for days. Then snow is piled in front of my first floor windows. 7/17/2018 10:58 AM It is imperative that egress from windows be maintained for emergency access. 37 The cost of snow removal has gone up astronomically without reasonable explanation or 7/17/2018 10:38 AM improvements in service. I believe KMA is being unfairly targeted.
38 Waste water system aging is a concern. Snow removal cost reallocation is causing discontent. 7/17/2018 10:01 AM You need to stick to your position that GPS is more accurate.
26 / 43 72 Customer Satisfaction Survey 2018
Q20 Overall how would you rate the District as a provider of services for the Kirkwood community in meeting your expectations?
Answered: 129 Skipped: 0
Fair 6.98% (9) Fair 6.98% (9)
Good Excellent 38.76% (50) 54.26% (70) Good Excellent 38.76% (50) 54.26% (70)
ANSWER CHOICES RESPONSES
Excellent 54.26% 70
Good 38.76% 50
Fair 6.98% 9
Poor 0.00% 0 TOTAL 129
# COMMENTS DATE 1 Snow removal issue has made it very poor service. 8/10/2018 6:35 AM 2 Sun Meadows 3/4 has no recycling bins. Either place bins in garage or provide bags (orange) 8/7/2018 2:13 PM onsite to promote recycling.
3 Could be more e.g. animal control, invasive weed removal 8/7/2018 12:31 PM
4 I think KMPUD does a good job in a sometimes challenging environment. It appears insufficient 8/5/2018 10:52 AM and aging infrastructure doesn't help (which a lot of communities are struggling with right now). 5 Just wish the base costs were not so extreme. Paying $160.00 a month to basically run the 8/2/2018 10:18 AM refrigerator. 6 Again, it is the costs. 8/2/2018 9:54 AM 7 Love that the District is now treating all HOAs equally with respect to contract, charges. 7/31/2018 2:19 PM 8 Would like more larger item disposal opportunities. 7/31/2018 12:17 PM 9 Not happy at all about the HOA snow removal costs this year! Something's not right! 7/31/2018 11:51 AM 10 The PUD is in my opinion one of the best run operations in Kirkwood. 7/30/2018 9:28 AM
11 My rating would be higher were it not for wastewater and snow removal issues. 7/30/2018 8:08 AM 12 Would be good, except for snow removal and the constant wanting to grow and take on more 7/29/2018 6:35 PM responsibility, which seems to always bring on an increase in rates.
27 / 43 73 Customer Satisfaction Survey 2018
13 But expensive! 7/29/2018 3:28 PM 14 Costs way too high 7/29/2018 2:29 PM 15 Was excellent, but currently treating homeowners like they are deep pocket and can afford top of 7/18/2018 11:38 AM the line everything. 16 I love being able to rely on electric service - unlike the days before the grid connection was made. 7/18/2018 9:14 AM 17 Increasing costs concern me. 7/18/2018 12:07 AM 18 While service is great, we probably have the highest rates in the state, if not the nation. Feel the 7/17/2018 7:20 PM base rates of $130 subsidize residents/ & frequent vacationers. 19 More cost controls are needed to contain and reduce cost of services. 7/17/2018 5:05 PM 20 Unhappy about snow removal costs exploding even during a low snow year. 7/17/2018 2:27 PM 21 Divert more $$ to the department. Just figure it out. Pay the Fire Chief enough to live in 7/17/2018 10:58 AM Kirkwood. Maybe some some of those sewer dollars.
28 / 43 74 Customer Satisfaction Survey 2018
Q21 Do you have a private driveway snow removal contract?
Answered: 129 Skipped: 0
Yes 24.81% (32) Yes 24.81% (32)
No (skip to question #23) No (skip to question75.19% (97) #23)
ANSWER CHOICES 75.19% (97) RESPONSES Yes 24.81% 32
No (skip to question #23) 75.19% 97 TOTAL 129
29 / 43 75 Customer Satisfaction Survey 2018
Q22 If Yes, what is your overall satisfaction with the service?
Answered: 37 Skipped: 92
Not at all satisfied Somewhat satisfied Not at all 13.51%13.51% (5)(5) satisfied2.70% (1) Somewhat satisfied Extremely satisfied 13.51% (5) 2.70% (1) 32.43% (12) Extremely satisfied 32.43% (12) Satisfied 13.51%13.51% (5)(5) Satisfied 13.51% (5)
Very satisfied 37.84% (14) Very satisfied 37.84% (14) ANSWER CHOICES RESPONSES
Extremely satisfied 32.43% 12
Very satisfied 37.84% 14
Satisfied 13.51% 5
Somewhat satisfied 13.51% 5
Not at all satisfied 2.70% 1 TOTAL 37
30 / 43 76 Customer Satisfaction Survey 2018
Q23 What is your overall satisfaction with the Snow Removal Service for your Homeowners Association (HOA)?
Answered: 121 Skipped: 8
Not at all satisfied Not at all Somewhat satisfied Not at all satisfied7.44% (9) 9.09% (11) satisfied7.44% (9) Extremely satisfied Somewhat satisfied 28.10% (34) 7.44% (9) 9.09% (11) 7.44% (9) Extremely satisfied 28.10% (34)
Satisfied 19.83%19.83% (24)(24) Satisfied 19.83% (24)
Very satisfied 35.54% (43) Very satisfied 35.54% (43) ANSWER CHOICES RESPONSES
Extremely satisfied 28.10% 34
Very satisfied 35.54% 43
Satisfied 19.83% 24
Somewhat satisfied 9.09% 11
Not at all satisfied 7.44% 9 TOTAL 121
# PLEASE INDICATE YOUR HOA SO WE CAN UNDERSTAND CUSTOMER SATISFACTION BY DATE HOA: 1 Base Camp 8/27/2018 10:41 AM
2 East Meadows 8/27/2018 10:39 AM 3 Sun Meadows 3/4 8/27/2018 10:32 AM 4 Palisades 8/27/2018 10:29 AM 5 KMA 8/27/2018 10:15 AM 6 Sun Meadows 3/4 8/10/2018 3:20 PM 7 KMA - Note: very satisfied does not apply to Yarrow Pl. 8/10/2018 6:35 AM 8 Juniper Ridge 8/9/2018 3:21 PM 9 Lost Cabin 8/7/2018 2:19 PM 10 Sun Meadows 3 8/7/2018 2:13 PM
11 The Meadows - Very Satisfied / Palisades - Not at all Satisfied 8/7/2018 12:31 PM 12 KMA 8/7/2018 11:52 AM 13 The Meadows at Kirkwood 8/7/2018 11:33 AM
31 / 43 77 Customer Satisfaction Survey 2018
14 East Meadows 8/6/2018 11:56 AM 15 Meadow Stone 8/5/2018 10:52 AM 16 KMA 8/3/2018 10:52 PM 17 Lost Cabin 8/3/2018 12:02 PM 18 KMA 8/3/2018 11:51 AM 19 Edelweiss 8/2/2018 3:16 PM 20 KMA 8/2/2018 3:08 PM 21 Unit #3 HOA 8/2/2018 11:02 AM 22 Juniper Ridge 8/2/2018 10:31 AM 23 Meadowstone 8/2/2018 10:18 AM 24 KMA 8/2/2018 9:54 AM 25 KMA 8/1/2018 7:13 PM 26 KMA 8/1/2018 2:06 PM 27 East Meadows 7/31/2018 2:19 PM 28 Sentinels (on the meadow) 7/31/2018 2:00 PM 29 KMA 7/31/2018 12:17 PM 30 KMA - new price increase negative impact 7/31/2018 12:04 PM 31 KMA 7/31/2018 11:58 AM 32 KMA 7/31/2018 11:51 AM 33 KMA 7/30/2018 8:57 PM 34 The Meadows 7/30/2018 12:03 PM 35 KMA 7/30/2018 11:13 AM 36 Sun Meadows 7/30/2018 9:28 AM 37 KMA 7/30/2018 8:08 AM 38 And to kick sand in our face, you increased our rates by almost 100% after a very low snow year. 7/29/2018 6:35 PM 39 KMA, Service more than cost effective. Cut back! 7/29/2018 3:28 PM 40 KMA 7/29/2018 2:29 PM 41 See comment above. 7/28/2018 4:46 PM 42 KCA 7/27/2018 9:05 PM 43 Thimblewood 7/26/2018 10:54 AM 44 Snowcrest 7/24/2018 4:30 PM 45 Sentinels West 7/24/2018 9:14 AM 46 Sun Meadows 3&4 7/23/2018 11:21 AM 47 KMA 7/22/2018 3:42 PM 48 meadowstone lodge 7/21/2018 8:26 PM 49 the meadows 7/20/2018 9:20 AM 50 KMA 7/20/2018 12:25 AM
51 KMA 7/19/2018 5:58 PM 52 The Meadows 7/18/2018 10:09 PM 53 East Meadows 7/18/2018 9:04 PM
32 / 43 78 Customer Satisfaction Survey 2018
54 Juniper Ridge 7/18/2018 3:57 PM 55 EMHOA 7/18/2018 11:44 AM 56 KMA 7/18/2018 11:38 AM 57 Juniper Ridge 7/18/2018 9:14 AM 58 KMA 7/18/2018 12:07 AM 59 sun Meadows 3 7/17/2018 5:49 PM 60 Juniper Ridge 7/17/2018 5:22 PM 61 KMA 7/17/2018 5:05 PM 62 East Meadows. We appreciate the ability to let you know when we are coming up so the driveway 7/17/2018 4:49 PM can be cleared. 63 East Meadows 7/17/2018 4:22 PM 64 Sun Meadows 1 7/17/2018 2:30 PM 65 KMA, snow removal costs skyrocketing even during low snow years. 7/17/2018 2:27 PM 66 Snowcrest 7/17/2018 1:04 PM 67 Juniper Ridge 7/17/2018 11:17 AM 68 Meadowstone 7/17/2018 11:04 AM 69 Base Camp 7/17/2018 10:58 AM 70 Cost 7/17/2018 10:38 AM 71 EMHOA 7/17/2018 10:01 AM 72 Timber Ridge 7/14/2018 7:28 PM
33 / 43 79 Customer Satisfaction Survey 2018
Q24 Thinking about Snow Removal services, do you utilize the on-line service to request and receive notifications when snow is plowed and how do you rate it?
Answered: 116 Skipped: 13
Very satisfied 12.93%12.93% (15)(15) Very satisfied 12.93% (15) Unaware the service exists Satisfied Unaware the 12.93%12.93% (15)(15) service34.48% exists(40) Satisfied 12.93% (15) 34.48% (40) Dissatisfied 1.72%1.72% (2)(2) Dissatisfied 1.72% (2)
Have not signed up 37.93% (44) Have not signed up 37.93% (44) ANSWER CHOICES RESPONSES
Very satisfied 12.93% 15
Satisfied 12.93% 15
Dissatisfied 1.72% 2
Have not signed up 37.93% 44
Unaware the service exists 34.48% 40 TOTAL 116
34 / 43 80 Customer Satisfaction Survey 2018
Q25 Regarding Snow Removal services, do you believe the District rates are:
Answered: 101 Skipped: 28
Not reasonable at Extremely all reasonablereasonable Not reasonable at Extremely all12.87%12.87% (13)(13) reasonable6.93% (7) Very reasonable 12.87% (13) 6.93% (7) Somewhat reasonable 21.78% (22) 12.87%12.87% (13)(13) Very reasonable Somewhat reasonable 21.78% (22) 12.87% (13)
Reasonable 45.54% (46) Reasonable 45.54% (46)
ANSWER CHOICES RESPONSES
Extremely reasonable 6.93% 7
Very reasonable 21.78% 22
Reasonable 45.54% 46
Somewhat reasonable 12.87% 13
Not reasonable at all 12.87% 13 TOTAL 101
35 / 43 81 Customer Satisfaction Survey 2018
Q26 What, if any, additional utility services would you like the District to consider?
Answered: 106 Skipped: 23
Storm Drain 22.64% Maintenance 22.64%
Road 48.11% Maintenance 48.11%
No additional 45.28% utility... 45.28%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Storm Drain Maintenance 22.64% 24
Road Maintenance 48.11% 51
No additional utility services 45.28% 48 Total Respondents: 106
# OTHER SERVICES DATE 1 Animal Control & Invasive weed control 8/7/2018 12:31 PM 2 Not sure who is responsible for storm drain and road maintenance. However, I wonder if the 8/5/2018 10:52 AM flooding in Winter 2017 which took out the wastewater treatment plant for a day would have been averted if the District was more aware of storm drains. And road maintenance seems to be a random occurrence. 3 FIX THE POTHOLES! 8/2/2018 3:16 PM 4 These should be part of our taxes. We are already paying part of our HOA to KCA for road 8/2/2018 10:18 AM maintenance and snow removal at lodge and Mountain club. 5 The only reason I would ever want the utility to take anything additional on is if it would reduce the 8/2/2018 9:54 AM price of services already being provided. 6 Recently Kirkwood Meadows drive has been fixed up, potholes etc was filled and sections given 8/2/2018 8:54 AM new asphalt... this was very much needed. 7 If it maintains the infrastructure and improves facilities while being funded properly from 8/1/2018 7:13 PM stakeholders. 8 None, and don't let the "privileged" take your contract/fee structure back to the "good ol' days" of 7/31/2018 2:19 PM hidden subsidies. They were no secret...the subsidized HOA set them up... 9 Would consider additional services before latest cost increases - seems like the PUD is taking 7/31/2018 11:51 AM advantage of their position as utility provider. No longer trust PUD to have homeowners interests in mind when making decisions. 10 Mostly because I believe it will get done well. That said, I also think that the counties should be 7/30/2018 9:28 AM either doing or paying for of the maintenance on the public roadways in Kirkwood.
36 / 43 82 Customer Satisfaction Survey 2018
11 Your rates are already way too high already. 7/29/2018 6:35 PM 12 Start a cost/ benefit analysis. Current services are better than necessary, thus too expensive. 7/29/2018 3:28 PM 13 are you guys in charge of any road maintenance? or is that Vail? the roads are in pretty bad 7/23/2018 5:37 PM condition - some pretty big pot holes are out there. 14 trash and recycling 7/23/2018 11:43 AM 15 If you can do it cost effectively, and not let Vail Park on our homeowner streets. 7/18/2018 11:38 AM 16 water valve testing (fee based). Taxes need to be clawed back from Amador/Alpine/El Dorado 7/17/2018 7:20 PM counties to pay for the road/storm & emergency services. Have you considered incorporating the town of Kirkwood? 17 Lots of water runoff from the mountain during the spring. It would be great for the district to 7/17/2018 5:22 PM consider drain maintenance and expansion of drainage system. 18 Storm drain maintenance is an issue for the whole valley. I and I are directly impacted due to 7/17/2018 5:05 PM inadequate storm drainage plan. However, storm drainage maint emcee by the district can only be justified as an internal project to correct the I and I issues and the resultant savings and create a new charge 19 After the cost of snow removal increase, I don't trust KMPUD to take on any other service. 7/17/2018 2:27 PM 20 Valley wide internet service 7/17/2018 11:41 AM 21 I wish you were not so risk averse in ploughing. The berms left in front of our garage are bigger 7/17/2018 11:17 AM and longer than ever. They could get closer. And they often are more than 3 feet wide.
37 / 43 83 Customer Satisfaction Survey 2018
Q27 What is the likelihood that you would attend regular District Board of Director meetings if the meetings were changed to take place on the second Friday evening of each month?
Answered: 124 Skipped: 5
Extremely Likely 4.84% (6) Extremely LikelyVery Likely 4.84% (6) 4.84% (6) Very Likely Very LikelyLikely 4.84% (6) 4.84%12.10%12.10% (6) (15)(15) Likely 12.10% (15)
Not Likely 78.23% (97) Not Likely 78.23% (97) ANSWER CHOICES RESPONSES
Extremely Likely 4.84% 6
Very Likely 4.84% 6
Likely 12.10% 15
Not Likely 78.23% 97 TOTAL 124
38 / 43 84 Customer Satisfaction Survey 2018
Q28 What is the likelihood that you would attend regular District Board of Director meetings if the meetings continued on the current schedule of the second Saturday morning of each month?
Answered: 125 Skipped: 4
Extremely Likely 2.40% (3) Extremely LikelyVery Likely 2.40% (3) 3.20% (4) Very Likely Very Likely 3.20% (4) 3.20%12.00%12.00% (4) (15)(15) Likely 12.00% (15)
Not Likely 82.40% (103) Not Likely 82.40% (103) ANSWER CHOICES RESPONSES
Extremely Likely 2.40% 3
Very Likely 3.20% 4
Likely 12.00% 15
Not Likely 82.40% 103 TOTAL 125
39 / 43 85 Customer Satisfaction Survey 2018
Q29 Please provide any other comments as to how the District might improve any of the services provided to the community.
Answered: 38 Skipped: 91
# RESPONSES DATE 1 1. Non-resident surcharge to use Valley 2. Full time resident rate reduction 8/10/2018 3:20 PM 2 Would only attend Board meetings on week days. Do not change snow removal services without 8/10/2018 6:35 AM checking with all impacted residents on street. Try to consider full-time resident issues, not only second home owners. 3 Loved the information about invasive species on the website. Couldn't find my way back to it 8/9/2018 3:27 PM though. On my phone when using the main section of the website a list of options comes up about the gas notice. Maybe check it out. We think you guys are great. Thank you for all you do. 4 Great work! Great fundraisers! 8/9/2018 2:56 PM 5 RECYCLING - make it happen everywhere! Kirkwood is lacking - seriously. 8/7/2018 2:13 PM 6 It is not fair in the Palisades to charge the HOA extra when owners request snow removal for their 8/7/2018 12:31 PM driveways.
7 We were extremely pleased with KMPUD's response to our snow removal issues 2 years ago! 8/7/2018 11:52 AM Thank you, again, for your assistance and responsiveness!
8 Run a Natural Gas Pipeline instead of Propane 8/6/2018 11:56 AM 9 Evaluate prices 8/6/2018 10:55 AM 10 If you could fix the potholes on the main road and parking lots that would be GREAT! Also instruct 8/2/2018 3:16 PM snow removal by Edelweiss Building 1 to be acceptable when we arrive in winter. At times it is a wall we have to climb over to get to the stairs. 11 Monthly wastewater fees are extremely high. Perhaps you can revisit the way these fees are 8/2/2018 11:02 AM being charged or provide an explanation as to the costs behind the charges.
12 It appears that KCA and KMPUD should combine forces. 8/2/2018 10:18 AM 13 During snow removal it would be great if snow blowing plowing could be directed away from the 8/2/2018 9:54 AM homes that are near the road with walkways to their homes. The banks that are created in these areas become unmanageable. Also, we need to find a way to continue to reduce the costs of utilities in Kirkwood!
14 I understand that snow removal costs are rising. However, I don't have a sense of what to compare 8/1/2018 2:06 PM it to. If your operating hourly rates are reasonable, then I would expect the total costs to be reasonable.
15 Bravo in establishing GPS tracking for time of snow removal...some HOAs were subsidized far too 7/31/2018 2:19 PM long, i.e. since Kirkwood's founding. Appreciate transparency in contracts and charges to all HOAs. 16 I worry about funding the KVFD. 7/31/2018 12:17 PM 17 Please reconsider how you determine snow removal costs for KMA - and stay true to the goal of 7/31/2018 11:51 AM reducing costs rather than increasing costs! 18 Discuss and verify data used to determine new snow removal proposal for 2018-2019. 7/30/2018 8:57 PM Suggestions for increasing efficiency and cost effectiveness to residents? 19 I like your monthly newsletter it is always very informative. Thanks. 7/30/2018 12:03 PM 20 do something about the roads and drainage issues. Simple observation of the state of Kirkwood 7/30/2018 8:08 AM Meadows Drive should make it crystal clear that KCA does not have the expertise or bandwidth to maintain that road.
40 / 43 86 Customer Satisfaction Survey 2018
21 Get it together for snow removal. The roads are being taken care of (and they need to be the most 7/29/2018 6:35 PM important - for emergency vehicle reasons), but the Parking Pads seem to be at a real low priority. Parking Pads need to be higher than driveways. When a driveway isn't plowed, the owner can always park in a Parking Pad. But when the Parking Pads are not plowed, there is no place to park. 22 Cut costs! 7/29/2018 3:28 PM 23 Base cost of snow removal on a combination of fixed fee based on square footage + a GPS and 7/29/2018 2:29 PM operator component 24 Thank you for asking your customers for feedback. 7/28/2018 4:46 PM 25 The $500 fee (which was once called a deposit) for plan review seems excessive for small items. 7/26/2018 10:54 AM Additionally I don't find the review useful and simply an additional cost to get a county permit. 26 Please make setting up automated payments easier, would be great if you can do it online instead 7/22/2018 3:42 PM of having to mail in a form 27 lower rates of course! 7/20/2018 9:20 AM 28 none 7/18/2018 10:09 PM 29 The employees are great and I feel the Board is a cohesive unit with the best interests of 7/18/2018 9:04 PM Kirkwood as it’s purpose. The communications, whether emails, newsletters, or website are informative and easy to understand.
30 Regarding snow removal notifications, I think we get a notification every time plow drives by our 7/18/2018 3:57 PM driveway, whether it actually clears or driveway or just the street. This often leads to 3-4 notifications within an hour. It would be great to have more specificity; e.g., "Glove Rock Road cleared" versus "118 Glove Rock Driveway cleared."
31 Like later meeting times. 7/18/2018 11:38 AM 32 Consider offering driveway snow removal service by request only. Keeping my driveway plowed 7/18/2018 12:07 AM when no one will be there for a week seems to be inefficient.
33 This survey focuses on services only and should include board actions relevant to increased user 7/17/2018 5:05 PM cost. PUD employees are very good at their jobs and the service that they provide to the community. This is not the whole picture and needs further metrics to assess the overall satisfaction of the customer base
34 Doing a good job! Dedication of the board is impressive! 7/17/2018 4:41 PM 35 Provide guidance/rules for use of solar panels. 7/17/2018 2:30 PM 36 KMPUD is already very expensive, please don't increase even more the cost of snow removal. 7/17/2018 2:27 PM 37 provide automated credit card billing - every other vendor that we work with can do this, so why 7/17/2018 11:46 AM not KMPUD?
38 Keep up the good work. And Vail and the County should pay more for road repair. 7/17/2018 11:17 AM
41 / 43 87 Customer Satisfaction Survey 2018
Q30 Please provide your name, so that the District can follow up with you on your comments (optional).
Answered: 58 Skipped: 71
# RESPONSES DATE 1 Edmond Funtanellas 8/10/2018 3:20 PM 2 Barbara Croft 8/10/2018 6:35 AM 3 Sandra McFarren 8/9/2018 3:27 PM 4 Adam Brand 8/9/2018 3:21 PM 5 Greg Hanson #14 Fremont 8/9/2018 2:56 PM 6 Robert Beste 8/9/2018 12:47 PM 7 Jose F Abad Sun Meadows 3&4, #111 8/7/2018 7:32 PM 8 Stuart Beck 8/7/2018 2:13 PM 9 Caroline Scott 8/7/2018 12:31 PM 10 Tom and Carolyn Killeen 8/7/2018 11:52 AM 11 Steve Dobel Meadows #231 8/7/2018 11:33 AM 12 Frank Pedroncelli 8/6/2018 11:56 AM 13 Peter Watkins 8/3/2018 2:57 PM 14 kenneth Krossa 8/3/2018 2:57 PM 15 Nancy Shriver 8/3/2018 12:02 PM 16 Frederick Holley 74 Dangburg 8/3/2018 11:51 AM 17 Mary Reynolds 8/2/2018 3:16 PM 18 James Hinton - KMA Lot 155 8/2/2018 3:08 PM 19 Jack Longinotti 8/2/2018 11:27 AM 20 Charles Ballantyne 8/2/2018 9:20 AM 21 Charles Ballantyne 8/2/2018 9:20 AM 22 Jorn Nordahl 8/2/2018 8:54 AM 23 Richard Baxter 8/1/2018 2:06 PM 24 Virginia Carl 8/1/2018 9:06 AM 25 Rich Williams 7/31/2018 2:19 PM 26 Chris Kutscher - Sentinels #10 7/31/2018 2:00 PM 27 Charles Buxton 7/31/2018 12:17 PM 28 Karol Messersmith 209-810-2217 7/31/2018 12:04 PM 29 Jerry & Pat Kinnan 7/31/2018 11:58 AM 30 Ann Johnston, 50832 Merrill Road (former KMA President) 7/31/2018 11:51 AM 31 Jim Streng 7/31/2018 11:35 AM
32 Gary Sargent 33829 Fremont Rd 7/30/2018 8:57 PM 33 Annemarie Rosengreen - TM 229 7/30/2018 12:03 PM 34 Cass Apple 7/30/2018 11:18 AM
42 / 43 88 Customer Satisfaction Survey 2018
35 Howard Hoffman 7/30/2018 11:13 AM 36 Robert Walter 7/30/2018 8:08 AM 37 Larry Strieff 7/30/2018 7:50 AM 38 Bruce Odelberg 7/29/2018 6:35 PM 39 Bernie Benz, Lot 2, KMA 7/29/2018 3:28 PM 40 Judith W. Flinn 7/29/2018 2:29 PM 41 Mark Davis Snowcrest 217 7/28/2018 4:46 PM 42 Greg Hess 7/26/2018 10:54 AM 43 Monte Ikemire 7/24/2018 10:49 AM 44 Steven Allen 7/23/2018 5:37 PM 45 bruce takens 7/21/2018 8:26 PM 46 Richard Smith 7/19/2018 5:58 PM 47 Elizabeth Gard 7/18/2018 9:04 PM 48 Pete Farmer 7/18/2018 9:14 AM 49 Larry Parker 7/18/2018 12:07 AM 50 Bruce MacDonald 258-8989 7/17/2018 5:05 PM 51 Bruce Valentine 7/17/2018 4:41 PM 52 Michael Browner 7/17/2018 4:22 PM 53 John West 7/17/2018 2:30 PM 54 Tom Cathcart 7/17/2018 11:41 AM 55 Bob Williams. [email protected] 7/17/2018 11:17 AM 56 Michael Moone 7/17/2018 11:04 AM 57 Leonard Moore 7/17/2018 10:38 AM 58 Bob Epstein 7/14/2018 7:28 PM
43 / 43 89 Special Board Meeting: September 2, 2018 Agenda Item 8c.
STAFF REPORT
Volunteer Firefighters Assistance Grant
Requested Action:
That the Board approve Resolution 18-09, Approving the 2018/2019 Department of Forestry and fire Protection Agreement #7FG18057 Under the Volunteer Fire Assistance Program of the Cooperative Forestry Assistance Act of 1978.
Background: On May 11, 2018, the District applied for the California Department of Forestry and Fire Protection Volunteer Fire Assistance Program Grant. This matching funds grant, which the District has been awarded in the past, primarily assists volunteer departments with outfitting their members in personnel protective equipment and gear.
For the 2018 grant, the department requested wildland gear, packs, bags, and fire shelters. At this time the department does not have enough wildland fire fighting gear and some volunteers are forced to wear heavy structural turnouts when responding to wildland incidents.
Discussion:
On July 23, 2018, the District was notified that the Volunteer Fire Assistance Program Grant had been approved. This is a matching funds grant which will require an initial up-front expense in the amount not to exceed $3,300.00. The California Department of Forestry and Fire Protection will then reimburse the District for 50% ($1665.00) of this expense.
Recommendation:
Approval of Resolution 18-09, A Resolution of the Board of Directors of the Kirkwood Meadows Public Utility District Approving the 2018/2019 Department of Forestry and Fire Protection Agreement # 7F18057 Under the Volunteer Fire Assistance Program of the Cooperative Forestry Assistance Act of 1978.
Prepared By:
Shawn Trevett, Fire Chief
90
RESOLUTION NO. 18-09
BEFORE THE BOARD OF DIRECTORS OF THE KIRKWOOD VOLUNTEER FIRE DEPARTMENT COUNTY OF ALPINE, STATE OF CALIFORNIA
IN THE MATTER OF:
Resolution Number: 18-09 Approving the Department of Forestry and Fire Protection Agreement # 7FG18057 for services from the date of last signatory on page 6 of the Agreement to June 30, 2019 under the Volunteer Fire Assistance Program of the Cooperative Forestry Assistance Act of 1978.
BE IT RESOLVED by the Board of Directors of the Kirkwood Volunteer Fire Department, that said Board does hereby approve the Agreement with the California Department of Forestry and Fire Protection dated as of the last signatory date on page 6 of the Agreement, and any amendments thereto. This Agreement provides for an award, during the term of this Agreement, under the Volunteer Fire Assistance Program of the Cooperative Fire Assistance Act of 1978 during the State Fiscal Year 2018-19 up to and no more than the amount of $1,665.00.
BE IT FURTHER RESOLVED that Rick Ansel, Captain of said Board be and hereby is authorized to sign and execute said Agreement and any amendments on behalf of the Kirkwood Volunteer Fire Department.
The foregoing resolution was duly passed and adopted by the Board of Directors of the Kirkwood Volunteer Fire Department at a special meeting thereof, held on the 2nd day of September, by the following vote:
AYES: Signature, Board Vice President NOES: Eric Richert, Board Vice President ABSTAIN: Printed Name and Title
ABSENT:
______Signature, Board Secretary
Peter Dornbrook, Board Secretary Printed Name and Title
91
CERTIFICATION OF RESOLUTION 18-09
ATTEST:
I, Jessica Austin, Clerk of the Board of the Kirkwood Volunteer Fire Department, County of Alpine, California do hereby certify that this is a true and correct copy of the original Resolution Number 18-09.
WITNESS MY HAND OR THE SEAL OF THE Kirkwood Volunteer Fire Department, on this 2nd day of September, 2018.
Signature
Title and Name of Local Agency OFFICIAL SEAL OR NOTARY CERTIFICATION
92 PROPANE CONSTRUCTION & METER SERVICES 1-800-587-7411
To: Brandi Benson
From: Greg Martinsen
Subject: Internal Tank Valves Issue
This proposal is for replacing the tank valves and appurtenances associated with the Eastern propane tank for Kirkwood P.U.D.
The proposal is based off of the tank percentages (both) being under 35 %. Propane Construction and Meter Services (PCMS) will transfer all liquid from the eastern tank into the western tank via the use of a vapor compressor. We will attempt to also transfer the remaining vapor from the eastern tank to the western tank. It may be required to also “flare off” the remaining tank vapors to allow PCMS to remove the old valves and replace with new.
PCMS will remove the old tank internal valves, the semi internal relief valves and the remaining plugged off excess flow valve on the top of the tank. PCMS will install a 1 ¼” internal valve and plug off for future use. PCMS will install new internal valves in the same location as existing. We will also install tees in the position of where there is currently elbows in place. The tee’s outlet will be plugged off for future use if needed. PCMS will also attempt to reuse the existing gas flex lines connecting the tank internal valves to the piping system. The flex lines should not have a problem being reused, unless something is found during the disassembly of the flex lines. In that case, new flex lines will be installed.
PARTS AND MATERIALS $21,089.64 (INCLUDES TAXES)
LABOR CHARGES $17,476.00 (INCLUDES LODGING AND MEALS)
ADDITIONAL COST OF FLEX LINES IF NEEDED $1,480.05 (INCLUDES TAXES)
Upon completion of tank valve installation PCMS will vapor up and test tank for leaks, PCMS will re- vaporize tank to normal operation pressure and transfer liquid over to balance the tank liquid levels. PCMS will also test any redone piping and ensure it is all leak free.
Sincerely
Greg Martinsen
Manager, PROPANE CONSTRUCTION AND METER SERVICES
Propane Construction & Meter Services 1915 Moffat Blvd Manteca CA 95336 (866)587-7411 93 PROPANE CONSTRUCTION & METER SERVICES 1-800-587-7411
ADDENDUM TO ORIGINAL PROPOSAL…
08/24/2018
PCMS will, upon tank emptying, put system in vapor only mode. Drain liquid line that feeds the vaporizers. PCMS will dis-assemble the 3 inch liquid lines from both tank up to the tee that combines the two tank liquid lines to one line. PCMS will install two (2) 3 inch globe valves to isolate each tank from another in order for the system to operate independently from the other tank. This will enable the other tank to be disconnected from the system and allow the liquid feed line to remain in operation.
PCMS will also install a vapor line from the east tank internal valve on top of tank and also install feed for vapor service to provide another source of vapor as a backup system. This regulator would provide approximately 14,000,000 BTU for vapor back up.
The above described additions to work will allow KIRKWOOD P.U.D. to operate the LP GAS system off of each tank independently of the other in the event of a tank issue that results in the isolation of said tank.
PARTS AND MATERIALS $9,800.51 (INCLUDES TAXES)
LABOR CHARGES $5,698.00
SINCERELY
Greg Martinsen
Propane Construction & Meter Services 1915 Moffat Blvd Manteca CA 95336 (866)587-7411 94 Board Meeting: September 2, 2018 Agenda Item 8e.
STAFF REPORT
PROPANE LEAK SURVEY Requested Action: None. Presented for informational purposes only.
Background: The District is subject to the requirements of the California Public Utilities Commission’s Propane Safety Program. This program requires that a leak survey to be performed every five years. During a leak survey, a contracted operator uses leak detector equipment to check the propane lines from the bulk tanks to each meter. Any leaks that are found are prioritized for repair based on the following categories:
• A Grade 1 leak is a leak that represents an existing or probable hazard to persons or property and requires immediate repair or continuous action until the conditions are no longer hazardous. • A Grade 2 leak is a leak that is recognized as being non-hazardous at the time of detection, but justifies scheduled repair based on probable future hazard. Grade 2 leaks must be repaired or re-inspected within six months. • A Grade 3 leak is non-hazardous at the time of detection and can be reasonably expected to remain non-hazardous. Grade 3 leaks must be repaired or re-inspected within one year.
The 2018 leak survey was completed August 13-17, 2018 by KIVA Propane Construction and Meter Services. The survey found 82 above-ground leaks. Of these leaks, 0 are Grade 1, 36 are Grade 2 and 46 are Grade 3.
District staff has started an aggressive repair program to address all Grade 2 leaks, beginning with residential meters, before October 1, 2018. Once all Grade 2 leaks have been repaired, the Grade 3 leaks will be prioritized for repair or re-inspection.
Fiscal Impact: To be determined.
Reviewed by Committee: None
Prepared By: Brandi Benson
95 2018 LEAK SURVEY - KIRKWOOD PUD GRADE READING LOCATION INSPECTOR LOOP ROAD - ELBOW FROM WALL TO INLET OF 2 42.00% J. PILGRIM REGULATOR
2 10.20% YARROW PLACE. - INLET OF METER W. BUTLER
2 10.00% KMD - 3" X 2" BELL REDUCER AFTER SHUT OFF VALVE J. PILGRIM
COLUMBINE CIR - RISER SHUTOFF VALVE / ELBOW OUT OF 2 / 3 8.9% / 340PPM J. PILGRIM METER
2 8.40% HAWKWEED WAY - UNION ON RISER J. PILGRIM
FREMONT - TEE TO INLET OF METER / INLET OF 2/3 7.4% / 380 PPM J. PILGRIM ELECTRIC VALVE YARROW PLACE - UNION AT REGULATOR / VENT ON 2 / 3 6.7% / 700 PPM J. PILGRIM REGULATOR
2 6.20% KMD - ELBOW OUTLET OF METER J. PILGRIM
2 5.90% WINTERGREEN WAY. - ELBOW ON INLET SIDE OF METER W. BUTLER
2 5.50% YARROW PLACE - OUTLET OF REGULATOR J. PILGRIM
2 5.00% CORNICE CT. - INLET OF REGULATOR J. PILGRIM
2 4.80% HAWKWEED WAY. - UNION BEFORE REGULATOR W. BUTLER
2 4.10% YARROW - TEE TO INLET OF METER J. PILGRIM
2 4.00% KMD- METER- UNION ON OUTLET OF METER W. BUTLER
2 3.70% DANGBURG DR. - UNION ON RISER J. PILGRIM
2 3.60% KMD - VENT OF REGULATOR (GRAY) J. PILGRIM
2 3.40% KMD - OUTLET OF METER J. PILGRIM
2 3.40% LOOP ROAD- UNION TO INLET OF METER J. PILGRIM
KMD- OUTLET OF BOTTOM ROTOR METER /INLET OF 2/2 3.2% / 3.1% W. BUTLER BOTTOM ROTOR METER SORRELL CT. - OUTLET OF METER / RISER SHUTOFF 2 3.1% / 2% W. BUTLER VALVE INSIDE CABINET
2 3.10% ASTER CT. - UNION ON OUTLET OF METER W. BUTLER
FREMONT - UNION TO INLET OF METER / OUTLET OF 2 / 3 3% / 810 PPM J. PILGRIM METER
2 3.00% KMD - INLET OF REGULATOR / UNION J. PILGRIM
2 3.00% HAWKWEED WAY - TEE TO INLET OF METER J. PILGRIM
96 2 2.90% GLOVE ROCK - INLET OF REGULATOR J. PILGRIM
2 2.90% SORRELL CT. - INLET OF METER W. BUTLER
2 2.90% KMD- OUTLET OF TOP ROTOR METER W. BUTLER
KMD- VENT OF REGULATOR 2" / ELBOW AND UNION ON 2/2 2.9% / 8.6% J. PILGRIM RISER FREMONT RD. - ELBOW ABOVE RISER SHUTOFF VALVE / 2 / 3 2.6% / 580 PPM W. BUTLER ELBOW ON OUTLET SIDE OF METER PALISADES DR. - ELBOW ON OUTLET OF METER / BELL 2 / 3 2.5% / 940 PPM W. BUTLER REDUCER TO ELBOW ON OUTLET OF METER
2 2.40% FREEMONT RD. - UNION BEFORE REGULATOR W. BUTLER
2 2.30% YARROW PLACE. - INLET OF METER W. BUTLER
2 2.30% DANGBURG DR. - INLET OF REMOTE SHUT OFF W. BUTLER
2 2.10% FREMONT RD. - INLET OF REGULATOR W. BUTLER
2 2.10% KMD- UNION ON OUTLET OF METER W. BUTLER
2 2.00% KMD - OUTLET OF METER J. PILGRIM
97 3 950 PPM COLUMBINE CIR. - OUTLET OF METER J. PILGRIM
3 920 PPM PALISADES DR. - UNION ON RISER W. BUTLER
3/3 870 PPM / 230 PPM DANGBURG - RISER SHUTOFF VALVE / ELECTRIC VALVE J. PILGRIM
3 870 PPM WINTER GREEN WAY - OUTLET OF METER / UNION J. PILGRIM
3 850 PPM DANGBURG DR. - INLET OF REGULATOR J. PILGRIM
3 840 PPM GLOVE ROCK RD. - UNION ON INLET OF METER W. BUTLER
KMD- BACKSIDE OF THE MEADOWS UNDER STAIRS ON 3 810 PPM W. BUTLER FLANGE
3 810 PPM KMD - INLET OF ELECTRONIC VALVE J. PILGRIM
3 780 PPM KMD- CAP ON OUTLET OF METER W. BUTLER
3 780 PPM SORRELL CT. - INLET OF METER W. BUTLER
YARROW PLACE. - NIPPLE BETWEEN RISER SHUTOFF 3 780 PPM W. BUTLER VALVE AND ELBOW
3 770 PPM KMD - LAST TEE ON BOTTOM ROW J. PILGRIM
3 730 PPM KMD - OUTLET OF METER / UNION J. PILGRIM
3 710 PPM YARROW PLACE - UNION TO INLET OF METER J. PILGRIM
3 690 PPM KMD - INLET OF REGULATOR / UNION J. PILGRIM
3 690 PPM FREMONT - OUTLET OF REGULATOR / INLET OF METER J. PILGRIM
GLOVE ROCK RD. - OUTLET OF METER / INLET OF 3 680PPM / 230 PPM / W. BUTLER REGULATOR
3 680 PPM KMD- UNION TO INLET OF METER J. PILGRIM
3 680 PPM EAST MEADOWS DR. - UNION ON INLET OF METER W. BUTLER
3 680 PPM YARROW PLACE. - UNION ON INLET SIDE OF METER W. BUTLER
3 680 PPM MERRILL RD. - UNION ON INLET OF METER W. BUTLER
3 680 PPM DANGBURG DR. - INLET OF REGULATOR W.BUTLER
3 640 PPM LOOP ROAD- INLET OF METER J. PILGRIM
3 640 PPM LOOP RD- INLET OF REGULATOR J. PILGRIM
3 580 PPM KMD - OUTLET OF METER J. PILGRIM
98 3 560 PPM EAST MEADOWS DR. - INLET OF REGULATOR W. BUTLER
3 420 PPM FREEMONT RD. - UNION ON INLET OF METER W. BUTLER
3 410 PPM ASTER CT. - UNION OUTLET OF METER J. PILGRIM
3 360 PPM LARKSPUR DR. - UNION / INLET OF REGULATOR J. PILGRIM
3 360 PPM KMD- UNION ON OUTLET OF METER W. BUTLER
3 340 PPM COLUMBINE CIR - COUPLING OUTLET OF METER J. PILGRIM
3 320 PPM KMD - OUTLET OF METER J. PILGRIM
3 320 PPM KMD - UPPER 1 1/2" ELBOW AFTER REGULATOR J. PILGRIM
3 310 PPM KMD - INLET OF REGULATOR J. PILGRIM
3 280 PPM LOOP ROAD - INLET OF METER W. BUTLER
COLUMBINE CIR. - ELBOW OUTLET OF METER / 1" X 3/4" 3 / 3 270 PPM / 140 PPM J. PILGRIM BELL REDUCER / ELECTRONIC VALVE
3 250 PPM PALISADES DR. - ELBOW / COUPLING OUTLET OF METER J. PILGRIM
GLOVE ROCK RD. - SECOND ELBOW COMING UP FROM 3 250 PPM W. BUTLER UNDERGROUND
3 240 PPM SORRELL CT. - ELBOW INLET OF METER J. PILGRIM
3 200 PPM KMD- UNION UNDER REGULATOR W. BUTLER
3 180 PPM LARKSPUR DR. - POLY COUPLING J. PILGRIM
3 155 PPM SOREL CT. - UNION OUTLET OF METER J. PILGRIM
3 140 PPM CORNICE CT. - INLET OF REGULATOR J. PILGRIM
3 140 PPM ASTER CT. - UNION BEFORE REGULATOR W. BUTLER
3 110 PPM LARKSPUR DR. - VENT OF REGULATOR J. PILGRIM
3 100 PPM SORRELL CT. - TEE TO BELL REDUCER OUTLET OF METER J. PILGRIM
99 Board Meeting: September 2, 2018 Agenda Item 8f.
STAFF REPORT
CATASTROPHIC WILDFIRE LEGISLATION Requested Action:
That the Board approve Resolution 18-10, Compliance with Catastrophic Wildfire Legislation.
Background:
Passed in September 2016, Senate Bill 1028 requires each local publicly owned electric utility to minimize the risk of catastrophic wildfire posed by their electrical lines and equipment. The new rule requires the board of each utility to determine whether any portion of their operational area has a significant risk of catastrophic wildfire resulting from those electrical lines and equipment, and if a significant risk exists, that the utility develop wildfire mitigation measures to minimize the risk of its overhead electrical lines and equipment causing a catastrophic wildfire.
District staff has reviewed historical fire data, local conditions and the 2016 Amador Fire Safe Council High Country Community Wildfire Protection Plan and determined that that the area in Amador County between Salt Springs Reservoir and Lower Bear River Reservoir may have a significant risk of catastrophic wildfire resulting from the District’s overhead electric facilities. Staff is currently developing a Wildfire Mitigation Plan for presentation to the Board.
Fiscal Impact:
To be determined.
Reviewed by Committee:
Planning
Prepared By:
Brandi Benson
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!!!!!!!!!!! 06N !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!! 06N !!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!06N 06N !!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! 06N !!!!!!!!!!! Incorporated06N Cities !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!Sou 06N 06N 06N !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! 88 th For 09E !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! ·|} k M !!!!!!!!!!!!!!!!!!!!! 10E !!!!!!!!!!!!!!!!!!!!!!!!! ok !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!11E 12E 13E elu !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! m 14E 15E 16E 17E !!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! n !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! Government Code 51175-89e directs the California Department of Forestry and Fire Protection (CAL FIRE) to identify !!!!!!!!!!!!!!!!!!!!!Ione !!!!!!!!!!!!!!!!!!!!!!!!! R !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!! iv !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! areas of very high fire hazard severity zones within Local Responsibility Areas (LRA). Mapping of the areas, referred er !!!!!!!!!!!!!!!!!!!!! 104 !!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!! 88 ·|} !!!!!!!!!!!!!!!!!!!!!!!!!Jackson to as Very High Fire Hazard Severity Zones (VHFHSZ), is based on data and models of, potential fuels over a 30-50 !!!!!!!!!!!!!!!!!!!!! ·|} !!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! year time horizon and their associated expected fire behavior, and expected burn probabilities to quantify the likelihood 4 ! !!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! ·|} !!!!!!!!!!!!!!!!!!!!!!!!! and nature of vegetation fire exposure (including firebrands) to buildings. Details on the project and specific modeling
!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!! methodology can be found at http://frap.cdf.ca.gov/projects/hazard/methods.htm. Local Responsibility Area VHFHSZ 124 !!!!!!!!!!!!!!!!!!!!!!!!! ·|} !!!!!!!!!!!!!!!!!!!!!!!!! maps were initially developed in the mid-1990s and are now being updated based on improved science, 36 31 !!!!!!!!!!!!!!!!!!!!!!!!! 36 31 mapping techniques, and data. 36 31 36 36 31 31 36 31 36 31 31 36 31 |}49 36 31 36 · In late 2005 to be effective in 2008, the California Building Commission adopted California Building Code Chapter 7A requiring new buildings in VH FHSZs to use ignition resistant construction methods and materials. These new codes 1 6 1 6 26 include provisions to improve the ignition resistance of buildings, especially from firebrands. The updated very high fire 1 6 1 6 ·|} 1 6 hazard1 severity 6zones will be used by building officials for new building permits1 in LRA. The updated zones will also be 6 1 6 1 6 1 6 Lake used to identify property whose owners must comply with natural hazards disclosure requirements at time of property Amador sale and 100 foot defensible space clearance. It is likely that the fire hazard severity zones will be used for updates to the safety element of general plans. 38°18'0"N ! Mokelumne Hill This specific map is based on a geographic information system dataset that depicts final CAL FIRE recommendations Mokelumne River for Very High FHSZs within the local jurisdiction. The process of finalizing these boundaries involved an extensive local review process, the details of which are available at http://frap.cdf.ca.gov/projects/hazard/btnet/ (click on "Continue ·|}88 as guest without logging in"). Local government has 120 days to designate, by ordinance, very high fire hazard severity 05N 05N Mokelumne River zones within its jurisdiction after receiving the recommendation. Local government can add additional VHFHSZs. 05N 05N 05N There is no requirement for local government05N to report their final action to CAL FIRE when the recommended zones are Pardee adopted. Consequently, users are directed to the appropriate local entity (county, city, fire department, or Fire05N 05N 05N 09E 10EReservoir Protection District) to determine the status of the local fire hazard severity zone ordinance. 11E 12E 13E 14E 15E 16E 17E
·|}49 ! Arnold ·|}26 36 31 36 31 36 31 36 31 31 36 31 31 31 36 36 36 36 31 36 31 88 ·|} r Camanche e 1 6 iv Reservoir 1 6 1 6 R 1 6 1 6 s Beardsley Lake Commanche 1 6 1 6 u 1 6 1 © la Reservoir is 0 5 n ta Camanche Reservoir Miles S k k r o ·|}12 0 10 !Sheep Ranch F h h t |}12 Kilometers r 38°12'0"N · o N San Andreas 04N 04NValley Springs ! ! ! 04N 04N Projection 04NAlbers, NAD 1927 04N 04N 04N 04N 09E ·|}12 10E 11E 12E Scale13E 1: 100,000 14E 16E at 36" x 29" 15E Mi ddle F iver 17E ork Stanislaus R May 22, 2008 MAP ID: FHSZL_MAP The State of California and the Department of Forestry and Fire Protection make no representations Arnold Schwarzenegger, Governor, or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with State of California DATA SOURCES respect to any claim by any user or third party on account of, or arising from, the use of data or maps. Mike Chrisman, Secretary for Resources, CAL FIRE Fire Hazard Severity Zones (FHSZL06_3) The Resources Agency CAL FIRE State Responsibility Areas (SRA05_5) Obtain FRAP maps, data, metadata and publications on the Internet at http://frap.cdf.ca.gov Ruben Grijalva, Director, CAL FIRE Incorporated Cities (Incorp07_3) 104 For more information, contact CAL FIRE-FRAP, PO Box 944246, Sacramento, CA 94244-2460, (916) 327-3939. Department of Forestry and Fire Protection ! PLSS (1:100,000 USGS, Land Grants with CAL FIRE grid)
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2016 High Country Community Wildfire Protection Plan
Amador Fire Safe Council
High Country Community Wildfire Protection Plan August 24, 2016 105 V4 Page 1
Table of Contents
Chapter 1 – Plan Introduction – an introduction to the document and the High country Planning Unit ...... 3
Chapter 2 – High Country Planning Unit Fire Safe Planning Process – summarizes the public process used to develop this Fire Plan ...... 4-6
Chapter 3 – Risk Assessment – Identifying and Evaluating Assets at-risk- summarize assets at-risk, risk assessment and results ...... 7-24
Chapter 4 – Meeting Your Objectives: High Country Planning Unit Fire Safe Action Plan-identifies actions to reduce risks from wildfire in the High Country Planning Unit ...... 25-26
Chapter 5 – Wildfire: Current Environment and Behavior-introduces wildfire concepts and issues in the High Country Planning Unit………………………………….Reference the 2005 County-Wide Wildfire Protection Plan
Chapter 6 – Fire Ecology and Management of Sierra Nevada Vegetation Types-summarizes the common Sierra vegetation types found in the High Country Planning Unit, their fire ecology and conservation and fuel management considerations……………………....….Reference the 2005 County-Wide Wildfire Protection Plan
Chapter 7 – High Country Planning Unit Features-describes the social, political and community-planning milieu; includes a discussion of land ownership and management ………………………………………………………… Reference the 2005 County-Wide Wildfire Protection Plan
Chapter 8 – Fire Protection Organizations-summarizes current fire protection resources and issues in the High Country Planning Unit………………………………...Reference the 2005 County-Wide Wildfire Protection Plan
Chapter 9 – Facilitating the High Country Planning Unit Fire Safety in the Long Term-outlines a monitoring strategy and long-term steps to maintain and update this plan …………………………………..……………………....Reference the 2005 County-Wide Wildfire Protection Plan
Reference Notes ...... 27-28
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Chapter 1 - Plan Introduction
Introduction The High Country CWPP is collaboration between several organizations and government agencies. These include the Amador County Board of Supervisors (BOS), Amador Fire Safe Council (AFSC), Sierra Pacific Industries (SPI), Pacific Gas & Electric (PG&E), CAL FIRE, and Eldorado National Forest, Amador Ranger District (USFS).
The Amador Fire Safe Council is the lead agency for this plan. The Council’s Board of Directors and other citizens acted as the steering committee for the project. A core-working group comprised of representatives from the AFSC, CAL FIRE, Amador County Board of Supervisors, USFS, and PG&E was responsible for preparing the draft plan for the steering committee and community stakeholders.
The High Country Community Wildfire Protection Plan compliments five existing plans adopted by the Amador County Board of Supervisors. These plans are the Amador County General Plan (2004), the Amador County County-wide Community Wildfire Protection Plan (2005), the Amador County Multi-Hazard Mitigation Plan (2006), the Pioneer Volcano Community Conservation and Wildfire Protection Plan (2012) and the Pine Grove Community Conservation and Wildfire Protection Plan (2014).
Funding for the High Country CWPP is derived from the Secure Rural Schools Act/Title III funds.
High Country CWPP Purposes and Objectives • To reduce wildfire risk to communities, municipal water supplies, and other at-risk Federal land through a collaborative process of planning, prioritizing, and implementing hazardous fuel reduction projects;
• To enhance efforts to protect watersheds and address threats to forest and rangeland health, including catastrophic wildfire, across the landscape.
High Country CWPP Objectives • Protect human life
• Protect property from wildfires
• Minimize ignitions
• Decrease wildfire intensity and damage
• Protect important public and private infrastructure
INTRODUCTION TO THE HIGH COUNTRY PLANNING UNIT The High Country Planning Unit is located in the eastern end of Amador County (See Executive Summary, Plate 2 – High Country Base Map). Its eastern boundary is the Alpine County line at Kirkwood. The western boundary follows a north-to-south line at approximately the Dew Drop fire station on Highway 88, from the Cosumnes River in the north to the Mokelumne River in the south.
Figure 1. Public Land Managers in the High County Planning Unit
USDI Bureau The Mother Lode Office 1,53352 of Land Management USDA Forest Service Amador Ranger District 786,994 Eldorado National Forest
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Chapter 2 – High Country CWPP Planning Unit Fire Safe Planning Process
High Country CWPP Planning Unit Boundaries This Fire Plan covers the entirety of the High Country Planning Unit as identified in the 2005 Amador County Community Wildfire Protection Plan. See Executive Summary, Plate 2 – High Country Base Map.
Process and Plan Development The Amador Fire Safe Council began the process of updating the 2005 Amador County Community Wildfire Protection Fire Plan in 2008. The 2005 County-wide CWPP divided the county into nine planning units. Each planning unit represents a distinct wildfire environment and fire protection problem.
Rather than rewrite the entire plan, the AFSC decided to review and rewrite each planning unit separately starting with the most at-risk planning unit. Thus, this process is a partial update of the 2005 County-wide plan.
In January 2012, a rewrite of the most at-risk area Pioneer/Volcano Planning Unit was completed. High Country is the second most at-risk area in the county.
While the 2005 plan took a broad countywide view and recommended landscape scale projects designed to reduce damage from large wildfires, this update is focused more locally
Figure 1 – Working Group Planning Session
Greater emphasis is given to neighborhood and community risks that can be mitigated by an individual property owner, community group, local government agency, non-profit, state agency, corporation or federal agency. Issues like evacuation water supplies, defensible space, local fuel reduction, ingress and egress and signage are at the forefront, while also including large landscape scale projects. The 2005 plan recommendations are included in this plan also with additional large fuel reduction projects identified during the planning process.
The Community Wildfire Planning process is by its very nature a community effort. Great importance is placed on the desire of the community concerning what the plan contains. To facilitate input from the community, the plan writes hold a series of public meetings. Unfortunately, these meetings were poorly attended. However, the core working group and steering committee includes many individuals from within the planning unit.
Community Meetings
Initial Meetings Two community meetings will be held in two centrally-located places during the summer of 2016: the first at the Amador County Board of Supervisors Chambers in Jackson, and the second at the Up Country Council facility in Pioneer. The purpose of the meeting is to introduce interested community and agency members to the High Country Plan project. At this meeting, the working group responsible for preparing the draft plan will be introduced.
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One of the goals in developing the High County Fire Plan is to educate residents regarding fire safety and defensible space. Therefore, the planning process is designed to maximize public input.
Community/Neighborhood Meetings
Community Outreach An outreach effort is made to encourage public participation in these meetings by:
• Recording public comments by residents and community associations voiced at the meetings and through any other correspondence.0 • All draft documents will be posted on AFSC website • Draft review will be announced at multiple public meetings through the review period
Public Comment Process In addition to the meetings that generate local data, the public will be provided another opportunity to contribute to this document during the public review of the draft Fire Plan. The draft of the plan will be posted on the AFSC website. A press release to local media outlets will notify stakeholders of the posting, inviting all residents of the study area to comment and make suggestions regarding the plan.
Figure 2. Comments to Public Draft of the High Country Fire Plan Comments submitted from Date Received Comments (Name and Affiliation)
Figure 3. Stakeholder Representatives and Date invited to participate Agency/Stakeholder Group Representative Date Invited to Participate PG&E Matt Waverly 2014
AFSC Cathy Koos Breazeal 2011
CAL FIRE (representing local Charles Blankenheim, 2011 battalion) Battalion Chief
CAL FIRE (representing Unit Chris, Post, Division 2011 Chief) Chief
USFS Paul Leusch, Chief
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Amador County BOS John Hofmann, 2011 Consultant
SPI Craig Ostergaard 2011
Steering Committee A Steering Committee was established to oversee development of the Fire Plan and to ensure its compliance as a Community Wildfire Protection Plan. The steering committee included all members of the AFSC and other community members. The purpose of the committee is:
• To provide oversight to the planning process
• To meet the requirements of the CWPP of the National Fire Plan
• To ensure that the Plan meets the needs of all sectors of the High Country Planning Unit in terms of fire safety and prevention
The Steering Committee members represent a broad cross section of interest in Amador County. The committee had access to technical advisers from local government, BLM Management and CAL FIRE. Oversight of the planning process by this committee ensures that the plan meets the applicable parts of the collaboration requirements of a CWPP.
Steering Committee Members:
• Steve Bonner, President
• Rebecca Brown, Vice President
• Jan Bray, Secretary
• John Heissenbuttel, Treasurer
• Connie Gonsalves, Director
• Patrick Minyard, Director
• Richard Yarnell, Director
• Paul Maben, Director
• Frank Leschinsky, Director
• Jim Simmons, Retired CAL FIRE Unit Chief, Advisor
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Chapter 3 – Risk Assessment
Two fire analyses are used in this CWPP to establish the overall fire risk. In 2012, the Forest Service and several other agencies assessed the fire risk in the Mokelumne River Watershed as part of a grant-funded Avoided Cost Study. The assessment was a “relative” risk assessment, comparing the risk to other areas within the Mokelumne River Watershed. The highest risk was in the lower elevations, particularly in Calaveras County, where the Butte Fire burned in 2015 and further east in the Watershed below West Point. All other areas in the Watershed were compared to that area and rated the same or less risk. CAL FIRE has maintained a more absolute fire risk assessment for the State which examines a number of factors including slope, topography, vegetation and structures. This CWPP uses the CAL FIRE rating system as the foundation of the risk assessment, using the Avoided Cost Study assessment for confirmation and to consider relative risk for prioritization. It also considers the risk and disruption to lives from evacuations and the potential loss of infrastructure.
3 Risk Assessments: Identifying and Evaluating Assets At-risk Assets at-risk (also called Values at-risk) are those assets, either natural or manmade, that are at-risk from wildfire. The Tables in this chapter evaluate the assets at-risk identified during the development of the High Country Planning Unit.
3.1 Structures and Other Development Assets The High Country Planning Unit has a mixed zoning consisting of private, industrial timberland; national forest; grazing allotments; recreation; a trans-Sierra highway; numerous smaller roads and spurs; small cabin tract communities; utility transmission lines; a large ski resort; one town; lakes and rivers.
3.2 Designation of At-Risk Communities The Healthy Forest Restoration Act (HFRA) directs Community Wildfire Protection Plans to designate At-Risk Communities. In general, the Act defines At-Risk Communities as a group of homes and other structures with basic infrastructure and services, conducive to a large-scale wildfire which poses a significant threat to human life or property.
3.3 Designation of Wildland Urban Interface The Healthy Forest Restoration Act encourages the development of Community Wildfire Protection Plans under which communities will designate their Wildland-Urban Interface (WUI). HFRA defines a WUI as an area within or adjacent to an at-risk community or evacuation route for an at-risk community. The distance may be defined by miles or geographical features such as a road or ridge top.
3.4 Municipal Water Supply System The Healthy Forest Restoration Act encourages fuel reduction projects that protect “municipal water supply systems” including reservoirs, canals, ditches, flumes, laterals, pipes, pipelines, and other surface facilities and systems constructed or installed for the collection, impoundment, storage, transportation, or distribution of drinking water.
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Avoided Cost Study – Relative Fire Analysis
CAL FIRE At-Risk Burn Overall Fire Intensity Fire Hazard Fire Hazard Community Probability Fire Risk Severity Zones Kirkwood Low Low Low Moderate Moderate
Kirkwood Lake Low Low Low Moderate Moderate
Silver Lake Low Low Low Moderate Moderate
Mud Lake Low Low Low Moderate Moderate
Bear River East: Very Moderate to Low to High Very High Very High High Very High Northwest: High South: Moderate Lumberyard High Moderate -High Low - High Very High High
Hams Station Moderate Very High Moderate – High Very High Very High
Cooks Station Moderate Very High Moderate – High Very High Very High
Dew Drop Moderate High Low - Moderate Very High Very High
Tiger Creek Moderate High Moderate Very High Very High Salt Springs Low to Very Low to Very High Very Low to High Very High High High Other At-risk Assets
Salt Springs Low to Very Low to Very High Very Low to High Very High High State Game High Refuge Miscellaneous Low to High Low to Very High Very Low to Moderate Very High Very High Structures Historical Very Low Low Very Low Moderate - Very Moderate Sites High
Primitive Very High Low to Very High Very Low to Very High Very High High Lands Private Forest High High Low to Mod Very High Very High Lands
Forest Low to Very Low to Very High Very Low to High Very High Very High Activities High
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At-Risk Risk and Type and Priority Community Recommendations Payment Method Kirkwood Community Overall Fire Risk Rating: Moderate. Mechanical thinning Moderate Kirkwood, California CAL FIRE assesses the forests surrounding this (commercial and pre- community as moderate fire severity. The forests commercial), mastication, are relatively open with scattered granite slopes tractor pile and burn, hand and hilltops. The burn probability, intensity and pile and burn, hand chipping, hazard are low compared to other areas of the herbicide applications, CWPP; however, the treatment priority is elevated understory burning, grazing, due to the importance of local communities, and pruning. historical sites and recreational facilities. Protection Measures: WUI: Establish a WUI zone surrounding the Kirkwood Community, starting from the Carson Spur and running the full length of Thimble Peak Ridge on the West, to Melissa Coray Peak on the South, around Emigrant Lake following the ridge back down to Caples Lake on the East, and on the north from the Caples Lake western dam down Highway 88 to the Carson Spur. Major Fuelbreaks: establish major fuelbreaks along 1,000’ on both sides of prominent ridges. Evacuation Route: Maintain safe fuel loading along Kirkwood Meadows Drive, East Meadows Drive and Devils Gate Road for a distance of 300 feet from road edge and 1,000 feet from road edge along Highway 88.
Blue Lakes and Caples Lake are located on Highway 88 along the northern boundary of the High Country Planning Unit. The lakes supply water for power production and municipal water supplies to the El Dorado Irrigation District.
Kirkwood, California 95646, Structure Ignitability Measures: PRC 4291 is in Population 105; combination of poor compliance on the Amador County side; vacation and permanent homes, one address signage is poor or nonexistent; numbering gas station, several restaurants, inconsistent (2 digit & 5 digit); firewood stacked Kirkwood Inn and the historic against homes; many hydrants painted black. Kirkwood Inn (Historic Site #40, Fire protection & public safety: Kirkwood 1864); all in SRA. This community is Volunteer Fire Protection District, 1 Chief, 10 geographically located in El Dorado, Volunteers. First Responder Equipment: 2 Type Alpine and Amador Counties. One engines, 1 BLS Ambulance, 1 rescue squad, 1 Kirkwood PUD: Provides power Zodiac boat, 1 Command vehicle. generation, water, sewer, fire, snow Potential evacuation: 100-200 residents and removal. visitors. Develop two year-round evacuation plans- Electric Generation is provided by one for the private residences and one for the Salt Springs powerhouse; 80,000 transient visitor population. gallon propane generator Communications: Volcano Telephone, underground. Water: Two 90,000-gallon water tanks; good flow on T riser, ISO rating 4. Kirkwood Mountain Resort, Risks: Year round resort in a horseshoe-shaped Division of Vail Resorts, Inc. 1501 bowl; moderate wildland fire risk. Elevation 7,800- Kirkwood Meadows Drive, Kirkwood, 9,800 feet, heavy granite and some forest. One CA 95646 Peak overnight population way in/one way out. No evacuation plans identified. 7,008; combination hotel, duplex, Potential evacuation: 6,000 – 7,000 residents and apartments; all in SRA; 350 multi- visitors. Develop evacuation plan for permanent occupancy dwellings; dining facilities and transient population.
Devil’s Gate Cabin Tract. Risks: Adjacent to the Spur, against a cliff; one Highway 88 x Devil’s Gate Road way in, one way out; 8-foot-wide rutted dirt road; no 14 Summer cabins; individual turnaround or hammerhead. propane tanks; cell phone for gate Potential evacuations: 50-75 cabin users. lock; spring-fed water source to tank; Develop and practice an evacuation plan; create one fire stand pipe, untested garden turnaround or hammer-head at ends of road; mark hoses. No address or street signage. emergency water source and test same. Install street sign at Highway; install reflective address signage at driveway of each cabin.
Kirkwood Lake Community Overall Fire Risk Rating: Moderate Mechanical thinning Moderate CAL FIRE assesses the forests surrounding this (commercial and pre- community as moderate fire severity. The forests commercial), mastication, are relatively open with scattered granite slopes tractor pile and burn, hand High Country Community Wildfire Protection Plan August 24, 2016 113 V4 Page 9
and hilltops. The burn probability, intensity and pile and burn, hand chipping, hazard are low compared to other areas of the herbicide applications, CWPP. However, the treatment priority is elevated understory burning, grazing, due to the importance of local communities and and pruning. recreational facilities. Protection Measures: WUI: Establish a WUI zone surrounding the Kirkwood Lake Community from the Thunder Mountain Trailhead on Highway 88, directly north down the point of the mountain to Caples Creek, following Caples Creek east to the Western Caples Dam, back down Highway 88 to the Thunder Mountain Trailhead. Major Fuelbreaks: establish major fuelbreaks along 1,000’ on both sides of prominent ridges. Evacuation Route: Maintain safe fuel loading along the Kirkwood Lake Road, for a distance of 300 feet from road edge and 1,000 feet from road edge along Highway 88.
Kirkwood Lake: Risks: Limited access road; limited parking; no cell Kirkwood Lake Drive x Highway 88 phone access; untested landline phone at USFS Lake Kirkwood is a small alpine lake campground; girl scout camp is ¼ mile walk-in/out. in a granite bowl on the north side of Fire: SRA protected by both CALFIRE and the Highway 88 just west of Kirkwood at USFS; there is some piped water as well as water the 7,600-foot elevation. The sourced from the lake. Fire risk is moderate due to community consists of 3 areas the granite; cabins are located in heavily forested accessed by a single, poorly paved areas of Red Fir and Ponderosa pine, Lodge pole and gravel road, 1 lane wide in some pine, Jeffrey pine and white pine. areas, with occasional turnouts. Potential evacuations: 230-240 campers and Kirkwood Lake Housing Tract: cabin users. Develop evacuation plans for cabin 24 summer homes (privately owned users and USFS campground. Install reflective structures on USFS leased lots). address signage at lake edge in front of cabin. Some can only be accessed by boat; Built between the 1930’s to the 1960s. No address signage. Historic Site# #2009001054. USFS Campground: Operated by Sierra Recreation Managers; 12 fee sites, open seasonally, one landline telephone at campground host site, no evacuation plan Two Sentinels Girl Scout Camp has a well- Two Sentinels Girl Scout Camp: designed evacuation and emergency response Operated by Girl Scout Council, plan, and is inspected annually by the Amador Fire Oakland, CA. Begun in 1936, the Protection District (AFPD). Annual fuel reduction camp operates approximately 6 plan and fire suppression plan in place. weeks during mid-summer; some permanent structures plus seasonal platform tents; piped water; no electricity; 150 potential campers; evacuation delay 2 hours with on-call bus service; 5-7 vehicles available one-half mile away by foot; no landline telephone, occasional satellite phone present; gathering site designated as Kirkwood fire station. This is a walk-in/walk-out camp, one- fourth mile, no direct vehicle access or by boat.
Silver Lake Community Overall Fire Risk Rating: Moderate. Mechanical thinning Moderate CAL FIRE assesses the forests surrounding this (commercial and pre- community as moderate fire severity. The forests commercial), mastication, are relatively open with scattered granite slopes tractor pile and burn, hand and hilltops. The burn probability, intensity and pile and burn, hand chipping, hazard are low compared to other areas of the herbicide applications, CWPP. However, the treatment priority is elevated understory burning, grazing, due to the importance of local communities, and pruning. historical sites and recreational facilities. Protection Measures: WUI: Establish a WUI zone surrounding the Silver Lake Community from the Carson Spur on Highway 88, continuing southwestward down Highway 88 to Mud Lake Road, following Mud Lake Road and staying on the ridge past Porthole Gap to Squaw Ridge, heading northeast along Squaw Ridge to Melissa Coray Peak, turning northwest down the ridge past Thimble Peak to the Carson Spur. High Country Community Wildfire Protection Plan August 24, 2016 114 V4 Page 10
Major Fuelbreaks: establish major fuelbreaks along 1,000’ on both sides of prominent ridges. Evacuation Route: Maintain safe fuel loading along the Kit Carson Road, and Plasse Road for a distance of 300 feet from road edge and 1,000 feet from road edge along Highway 88.
Silver Lake is located on Highway 88 along the northern boundary of the High Country Planning Unit. It supplies municipal water and is associate with the following communities:
Plasse Resort 30001 Plasse Road. Risks: Moderate wildfire risk due to elevation and Kirkwood, CA Pre-settlement granite; concentrated higher risk in forested WUI summer camp for Great Basin and areas California tribes, settled by Raymond Potential evacuations: 600 guests + Plasse in the early 1850s as a ranch horses/trailers/vehicles: and early trading post. Served by a • 180 adult campers + unknown number of child steep, poorly paved road, campers; 64 horses + trailers approximately 16 feet wide, gate at • Potential additional 200 day guests top locked seasonally. Restaurant, (weddings/events) bar, store, 5 employee cabins, • 70 additional chapel guests laundry, separate chapel located • Additional estimated 150 day users /fishing/ across meadow with helistop boating/hiking adjacent to chapel at flag. Boat ramp In collaboration with the USFS, develop evacuation by chapel; generator electricity only; plan with two evacuation routes; and prominently fair access to lake for suction. display in public use places, trail heads, store, Special events every weekend, such chapel and restrooms. Additionally, issue this as weddings, can increase day use evacuation plan to each registered user and event by 200 or more. No evacuation plan; leader. diesel operated well; 1 landline phone in office + 2 pay phones; 2 Volcano Wi-Fi hotspots (at office & A camp); no cell phone reception. Operated under a special use permit administered by the USFS. 6 Campgrounds, 180 sites Total Horses: 64
Kit Carson Lodge on Silver Lake: Risks: Gate is locked preventing ingress/egress 32161 Kit Carson Road., Kit from 10 p.m. to 8 a.m. daily. Carson, CA 95644 Potential evacuations: 100 guests + employees. North38.40.11.4 West120.06.532 restaurant, camp store, laundry, guest cabins open seasonally; approximately 100 guest capacity; pay phone and office phone; propane fuel tank; piped water; Evacuation plan posted in each cabin, garden hoses and fire extinguishers at each cabin; elevation 7,300’
Cabin just east of Silver Lake Potential evacuations: Campground Highway 88, south Seasonal cattle gathering, potentially 700 head, side, just east of Silver Lake. plus horses, dogs, riders, cattle hauling trucks. Privately controlled by Joses family in Install reflective address sign at highway. conjunction with their grazing allotment on USFS land. No address sign.
Silver Lake Cabin Tract: Kit Carson Risks: Moderate wildland fire danger due to Road and Kit Carson Way, Kirkwood elevation and less dense forests; poorly maintained CA 95646 approximately 60 privately road surfaces, primarily single lane owned, lakeshore cabins on USFS Potential evacuations: Potential of 150 – 200 leased parcels, built from 1930 to the cabin users. Cabin tract association and USFS present day; piped water; propane jointly develop an evacuation plan with east and fuel at each cabin; some telephones; west escape routes. Install reflective address no electricity except generators; signage at each driveway. elevation 7,300’. Poor or no address signage.
Silver Lake Tract – West Side Structure Ignitability Measures: Moderate Plasse And West Lake Roads x wildland fire danger due to elevation, granite and Highway 88, Kirkwood, CA less dense forests; poorly maintained road North38.38.163 West120.07.302 surfaces, primarily single lane. West Lake Road Approximately 60 privately owned ends at a 20’ hammerhead; many propane tanks High Country Community Wildfire Protection Plan August 24, 2016 115 V4 Page 11 cabins on USFS leased parcels, built have zero clearance around trees. Improve from the 1930s through present defensible space around cabins. Install reflective times; piped water; propane fuel at address signage at each driveway. each cabin; some telephones; no Potential evacuations: Potential of 150 – 200 electricity except generators; cabin users. Cabin tract association and USFS elevation 7,300’. jointly develop an evacuation plan with east and west escape routes.
Silver Lake West Campground, Risks: One way in/out narrow loop road; heavily owned/ operated by El Dorado forested; moderate/high fire danger. Irrigation District North side of Potential evacuations: Potential of 200-250 Highway 88, 52 miles east of campers with tents, trailers, RVs. Develop Jackson, CA, just east of Silver Lake evacuation plans for east and west escape routes; North38.40.59 West120.07.097 prominently post plan at signboard and restrooms; review evacuation plans monthly with campground host.
Silver Lake Campground, owned Risks: One way in/out narrow loop road; heavily by USFS, managed by Sierra forested; moderate/high fire danger. Recreation Managers South side of Potential evacuations: Potential of 200-250 Highway 88, 52 miles east of campers with tents, trailers, RVs. Develop Jackson, CA, just East of Silver Lake evacuation plans for east and west escape routes; North38.41.40.5 West120.07.16.3 - prominently post plan at signboard and restrooms; 62 campsites east of Silver Lake, review evacuation plans monthly with campground open seasonally, 7,200’ elevation, host. single-lane loop road; landline phone unknown; campground host
Camp Silverado Camp Silverado Risks: Very poor access via narrow dirt road; Road at Kit Carson Road, Kirkwood, dense coniferous forest, but moderate wildland fire CA Operated for decades by the Mt. risk due to granite and elevation. Diablo Silverado Boy Scout Council Potential evacuations: Currently this camp is not on a USFS lease, this camp is occupied, but when renovated, the USFS should currently closed due to water quality develop an evacuation plan. and maintenance issues. The USFS plans to renovate the camp and re- open it as a group campground and lodge, rentable to the public.
Camp Minkalo At the end of Kit Risks: Foot access only via narrow dirt road; light Carson Road Originally a Camp Fire coniferous forest, with moderate wildland fire risk Girls camp back in the 1950s, it was due to granite and elevation. gifted to the Boy Scouts but never Potential evacuations: Currently this camp is not used due to potable water issues. occupied. If ever returned to camp status, camp Under USFS direction, the Boy operators and the USFS should develop an Scouts are now demolishing evacuation plan. buildings and returning to a natural forest condition.
Stockton Municipal Camp At the Structure Ignitability Measures: Situated at the end of Plasse Road 640 acres end of Plasse road beyond the Plasse resort. located past the Plasse Resort and Some dead/dying trees present. Verify fire fittings Plasse campgrounds. This camp is present on water tanks; test stand pipes. Develop a owned and operated by the City of hazard fuel reduction and reforestation plan. Stockton, a Permitee to USFS. Potential Evacuations: 250 campers plus staff (up Electric source-propane generator; to 90 are children). Prominently display evacuation spring-fed gravity water tank and plans. Practice evacuation drill at least once during stand pipes; cotton fire hose; two the season. telephone landlines in office; no pay phone, no cell service; two exits; defensible space raking every season. Evacuation plan in place: siren; gather in parking lot, crew checks camp and offices simultaneous call 911. Kitchen, bathhouse and dining hall available for sheltering. Additional helistop in meadow. Seasonal, opening mid- June or later.
Silver Lake Day Use Highway 88 at Risks: Due to the elevation and granite Kay’s Road. Kit Carson Rd, Plasse outcroppings, wildland fire in this area is a Road Once the site of Kay’s Resort, moderate risk. this side of Silver Lake has a rich, Potential evacuations: Potentially several post-Settlement recreational history hundred out-of-area day use visitors; boats, reaching back to the early 1860s canoes, kayaks, vehicles. El Dorado Irrigation when log hotels were built in the District is to develop evacuation plans for escape area, including Wade’s Lake House. routes east and west; post these plans prominently Today the area is still popular for throughout the day-use areas. High Country Community Wildfire Protection Plan August 24, 2016 116 V4 Page 12 recreation including hiking, boating, fishing, swimming and picnicking at Sandy Cove, Ferguson Point, the dam area by Kay’s, and Oyster Creek, as well as informal recreational sites at various points along the shoreline. Cell phone signal non-existent; 1 pay phone at Kit Carson Lodge.
Thunder Mountain Trail Loop and Risks: Moderate risk for fire. surrounding trails. Highway 88 just Potential evacuations: Unrecorded numbers of east of the Spur. This is a popular bikers and hikers, as well as horses and riders, hiking, biking and equestrian trail vehicles and trailers. USFS count number and type area just west of The Spur. Heavily of visitors; install trail sign-in/out register; used during the season. prominently post evacuation instructions and recommendations for direction of travel.
Old Emigrant Road California Historic Site #28; Historical marker and State Route 88 at Mud Lake Road 8 asset; CA Registered Historical Landmark No. 662 miles west of Kirkwood Old Emigrant Road begins a long loop around Silver Lake basin, used by thousands between 1848 and 1863, when it was replaced by a route approximating the present highway.
Mud Lake Community Overall Fire Risk Rating: Moderate. Mechanical thinning Moderate CAL FIRE assesses the forests surrounding this (commercial and pre- community as moderate fire severity. The forests commercial), mastication, are relatively open with scattered granite slopes tractor pile and burn, hand and hilltops. The burn probability, intensity and pile and burn, hand chipping, hazard are low compared to other areas of the herbicide applications, CWPP. However, the treatment priority is elevated understory burning, grazing, due to the importance of local communities, and pruning. historical sites and recreational facilities but tempered by the close proximity to Highway 88. Protection Measures: WUI: Establish a WUI zone surrounding the Mud Lake Community starting from the ridge just East of Mud Lake Road on Highway 88, heading northwest along the ridge around the Tragedy Springs Campground to Maiden’s Grave, then heading southeast across Highway 88, following to the confluence of Tragedy Creek and the draw heading west crossing Mud Lake Road to Porthole Gap, following the ridge generally along Mud Lake Road north but staying on the ridge until the ridge connects with Highway 88 just east of the intersection of Highway 88 and Mud Lake Road. Major Fuelbreaks: establish major fuelbreaks along 1,000’ on both sides of prominent ridges. Evacuation Route: Maintain safe fuel loading along Highway 88 for a distance of 1,000 feet from road.
Tragedy Springs Cabins Risks: Minimal fire risks due to elevation, light At an elevation of 7,907 feet, a small forest, and granite. alpine freshwater spring, meadow Potential evacuations: Less than 10 cabin users. and a former pioneer settlement Since Tragedy Springs Road loops onto Highway adjacent to Highway 88 88, this area could be used for staging. approximately two miles west of Silver Lake. It was named for a tragic attack on an advance party of discharged Mormon battalion soldiers searching for a route across the Sierras to return to their families in Salt Lake City. Today at that location is a historic marker, small picnic area and several cabins to the west side; to the east is a quarry.
Mud Lake Road Cabin tract 47000 Structure Ignitability Measures: Moderate fire block of Highway 88 west of Silver risk due to elevation and granite. Review cabin Lake. Approximately half a dozen propane tank siting. Reflective address signage privately owned cabins on USFS facing both directions at the edge of driveway, per leased parcels. Poor or no signage PRC 4290. for road or address. High Country Community Wildfire Protection Plan August 24, 2016 117 V4 Page 13
Potential evacuations: 12-15 cabin users. Cabin owners should develop a joint evacuation plan.
Mud Lake Trailhead Risks: Moderate fire risk due to elevation and Beyond the cabins is a well- granite. maintained vehicle and trailer parking Potential evacuations: Unknown trail users area for Mud Lake Trail users. (equestrian, pedestrian, wheeled). Parking area could be used for Evacuation information and routes should be staging. prominently displayed at the trailhead signboard. Bear River Community Overall Fire Risk Rating: Very High. Mechanical thinning Very High CAL FIRE assesses the forests surrounding this (commercial and pre- community as very high fire severity. The forests commercial), mastication, range from moderate to dense. The burn tractor pile and burn, hand probability and intensity is very high on the east pile and burn, hand chipping side which would threaten the community during a herbicide applications, strong wind event and high to the northwest, understory burning, grazing threatening the community from wind and terrain- and pruning. driven fires. Protection Measures: WUI: Establish a WUI zone surrounding the Bear River Community from Maiden’s Grave on Highway 88, continuing southwestward down Highway 88 to the Bear River Road, turning due south down the draw to Rattlesnake Creek, following Rattlesnake Creek crossing Bear River continuing up the draw crossing Spur 19, following the ridge in a mostly eastward direction to Cole Creek, turning up Cole Creek in a northeastern direction to the ridge just East of Shriner Lake, heading due north through the gap just to the West of Mud Lake and connecting with Tragedy Creek at the junction of the draw that comes down from Porthole Gap, continuing up Tragedy Creek to Highway 88. Major Fuelbreaks: establish major fuelbreaks along 1,000’ on both sides of prominent ridges. Evacuation Route: Maintain safe fuel loading along the Hideout Road, Dufrene Road., Bear River Road, Little Bear River Road No. 1 (8n20), Spur 19, South Bear River Road and the Cole Creek Loop Road. (8n13 & 8n16) for a distance of 300 feet from road edge and 1,000 feet from road edge along Highway 88. Open old road along the north side of the lake for visitors using Dufrene Road.
The Bear River Reservoirs are located south of Highway 88 and consist of two linked bodies of water, Upper and Lower Bear River Reservoirs surrounded by forest lands. Bear River originates from Mud Lake, travels southwesterly to Upper and Lower Bear Reservoirs, then outlets in the reservoirs and ultimately joins the Mokelumne River west of Salt Springs Reservoir. Bear River provides municipal water to users in Alameda, Contra Costa, San Joaquin, Amador and Calaveras Counties through the Jackson Irrigation District, Amador Water Agency, North San Joaquin Water Conservation District, Woodbridge Irrigation District, East Bay Municipal Utility District, and senior appropriators.
Bear River Resort, Structure Ignitability Measures: High risk due to Jon and Janette Frazier surrounding forest and heavy WUI use. Improve 40800 Highway 88; defensible space in campground, around park Resort, Trailer Park, Campground models, clearance/setback for some propane tanks and Group campsite and stove pipes; gasoline tanks. Install reflective Privately owned resort on PG&E signage for campsites and park model leased parcel, portions open year cabin/trailers. Maintain well graded gravel (some round. 155 regular campsites (5 reference this as “the County road”); existing people/site capacity); 60-person shaded Fuelbreak between resort and highway. group campsite; permanent cabins/trailers. Store, propane, Wi-Fi Potential evacuations: 835 campers; vehicles, High Country Community Wildfire Protection Plan August 24, 2016 118 V4 Page 14 hotspot; Two-lane paved road in trailers; possible 150 day users. good condition; 5 helispots, planned Collaborate with PG&E, Amador Office of cattle staging area; standpipe by lake Emergency Services (OES), and USFS to develop for suction; landline phone in office evacuation plan with two escape routes; plus pay phone; diesel generator for prominently post in public places and give to each power; 8 rental boats and kayaks can user. be made available for emergency evacuation; fire engine, hoses, 4,500 gallon water tender on site Chaparral Trail (vehicle) runs behind park models.
Bear River Tract Cabins Pardoes Structure Ignitability Measures: Very high fire Road approximately 5 miles from the risk due to location on ridge top and density of Bear River Resort. 45 privately surrounding forests. Additional fuel modification owned cabins on USFS-leased recommended within the Tract common areas and parcels; built between 1955 and the around cabins, to complement work done by USFS 1980s; accessible seasonally. around perimeter. Approximately 35 cabins have Potential evacuations: 30-40 cabin users. telephones and 25 have internet Develop an evacuation plan in collaboration with access. 2nd way out via Spur 19 to Amador OES, USFS and cabin tract owners. Salt Springs Road.
The Hideout Structure Ignitability Measures: Low fire risk at 43300 State Highway 88 immediate site due to granite; higher risk between Privately owned event rental lodge Highway 88 and site due to heavier forest; narrow located 2 miles off Highway 88 on a gravel road, with several turnouts. Keep access gravel road. One-acre lake available area clear near lake for suction. for suctioning; meadow and granite Potential evacuations: Daytime 200 or more areas for shelter-in-place. guests; nighttime 40-50 plus additional campers in The owner conducts regular the meadow. Develop evacuation plan with east hazardous fuel removal each and west escape routes; review plan with USFS; autumn. Good defensible space prominently post evacuation plans in several surrounding lodge buildings. languages, include emergency telephone numbers; provide a battery operated radio; review hazards with guests visiting during fire season; During fire season, notify Amador County Sheriff’s office when guests are present, to ensure they are included in evacuations.
Pardoe Point Campground 2 miles Risks: High risk due to WUI location, heavy forest, past Bear River Resort. USFS poor roads. Campground operated by Sierra Potential evacuations: 40 campers Recreation Managers, 10 sites, no In collaboration with USFS, develop evacuation drinking water; on lake; no plan with two escape routes; display prominently. evacuation plan in place per onsite Post plan throughout the campground. campground host.
South Shore Campground (Bear Risks: High risk due to WUI location, heavy forest, River) 8 miles south of Highway 88 poor roads. on Bear River Road USFS Potential evacuations: 80 campers. In Campground operated by Sierra collaboration with USFS, develop evacuation plan Recreation Managers, 19 sites, no with two escape routes; prominently post plan drinking water; on lake; no throughout the campground. evacuation plan yet.
Camp Winton Boy Scouts Risks: High fire risk due to heavy forest, one-way- Camp owned by Golden Empire in/one-way-out, and high number of minor children Council, Boy Scouts of America on a present. 40-acre parcel lease from the USFS. Potential evacuations: 55 campers/staff Camp started in 1954 in cooperation with the Winton Lumber Company. 4 buildings plus tents; accessible for campers only by foot (1 mile) or boat; a maintenance road allows emergency access. Camp sessions generally run June through August.
Camp Ritchie 40900 Highway 88 Structure Ignitability Measures: High fire risk due Approximately 2.5 miles in on to WUI, forest cover and drought conditions; 2.5 Dufrene Road (8N21) x Highway mile one-and two-lane road compromises primary 88.Seasonal church camp operated evacuations and first responder ingress. by the LDS Church on a PG&E Potential evacuations: 200 campers and adults + permit. 11 buildings; 15-18 kayaks. A 20-40 vehicles at any given time during camp written evacuation plan is posted in season. Collaborate with PG&E, Amador OES and the main lodge bulletin board, by the USFS to develop an evacuation plan with two exit Flag pole, and in every cabin. routes.
Posting of plan verified during the If access road unavailable, potential evacuation via High Country Community Wildfire Protection Plan August 24, 2016 119 V4 Page 15 first week of camp. Gathering and lake using Bear River Resort motorized fishing head count drill twice weekly. Two boats. phone systems are present (one landline in lodge and one roving caretaker line); internet in lodge for staff use; one informal cell spot above Dufrene Road; 40-45 minute travel to Bear River Resort. Evacuation planned by privately- owned vehicles, with an alternate of fire trail to the lake (1 motor boat, 6 canoes, 8 kayaks).
Lumberyard Community Overall Fire Risk Rating: High. Mechanical thinning High CAL FIRE assesses the forests surrounding this (commercial and pre- community as very high fire severity. The forests commercial), mastication, are mostly dense. The community is at the crest of tractor pile and burn, hand several canyons which would accelerate a wildfire pile and burn, hand chipping, but close to the highway for quick and easy fire line herbicide applications, construction. The burn probability and intensity is understory burning, grazing, high on all sides compared to other areas within and pruning. the CWPP. Besides important to keeping Highway 88 open, the community is the Hub to two major evacuation routes. Protection Measures: WUI: Establish a WUI zone surrounding the Lumberyard Community beginning at the Mehrten Springs Road (8N23) and Highway 88, traveling down the Mehrten Springs Road crossing Cat Creek Road and staying on the ridge down to the Middle Fork of the Cosumnes River, following the river downstream to Shingle Mill Creek, then up Shingle Mill Creek following the South fork past Upper Mud Spring crossing Highway 88 at Panther Ridge, traveling down Panther Ridge dropping down to East Panther Creek at the first fork in the creek and continuing up the hill to Beaver Ridge, traveling northeast up Beaver Ridge turning onto forest road 8N29, following it down to its crossing of Bear River at Henley Canyon, then following Bear River northeasterly to Rattlesnake Creek, up Rattlesnake Creek to Highway 88 and Mehrten Springs. Major Fuelbreaks: establish major fuelbreaks along 1,000’ on both sides of prominent ridges, including Panther and Beaver Ridges. Evacuation Route: Maintain safe fuel loading 1,000 feet from road edge along Highway 88.
The South Fork of the Cosumnes River borders the north side of the western end of the High Country Planning Unit. This river supplies municipal water to the communities of River Pines, Plymouth and other communities downstream, as well as ranchers and farmers.
Lumberyard Fire Station Highway Structure Ignitability Measures: Review 88 x Ellis Road Seasonal fire station defensible space around structures annually. owned/operated by USFS. Staffed Potential evacuations: 12 USFS employees during fire season with 1 wildland engine and generally 1 water tender.
Lumberyard Rest Stop/Picnic Area Potential evacuations: 5-10 visitors Highway 88 x Ellis Road Primitive highway rest stop with vault toilets, picnic tables, small parking area
Hams Station Community Overall Fire Risk Rating: Very High. Mechanical thinning Very High CAL FIRE assesses the forests surrounding this (commercial and pre- community as very high fire severity. The forests commercial), mastication, are mostly dense. The community is at the crest of tractor pile and burn, hand several canyons which would accelerate a wildfire pile and burn, hand chipping, and close the highway. The community is also hub herbicide applications, to two major evacuation routes and three major understory burning, grazing, north/south Fuelbreaks. The burn probability is and pruning. moderate but the intensity is predicted very high High Country Community Wildfire Protection Plan August 24, 2016 120 V4 Page 16
compared to other areas within the CWPP. A fire of any event would push up the canyons and threaten the community. Protection Measures: WUI: Establish a WUI zone surrounding the Hams Station Community beginning at Highway 88 and Panther Ridge, heading north down Shingle Mill Creek from Upper Mud Spring to the Middle Fork of the Cosumnes River, Down the Cosumnes past Twin Gulch to Pipi Creek, turning south to Gold Note Ridge and up Gold Note Ridge to Armstrong Hill crossing Highway 88 at Doaks Ridge, then traveling down Doaks Ridge to 8N75 (Spur 5), to the Panther Creek Road, down the Panther Creek Road to the Panther Ridge and up the Panther Ridge to Highway 88. Major Fuelbreaks: Establish Major Fuelbreaks of 1,000 feet on both sides of Gold Note Ridge, Upper Doaks Ridge, and Panther Ridge. Evacuation Route: Maintain safe fuel loading along the Cat Creek Road, Twin Gulch Road, Pipi Valley Road (North-South Road) and Panther Creek Road for a distance of 300 feet from road edge and 1,000 feet from road edge along Highway 88.
Hams Station (Historic) 34950 Structure Ignitability Measures: Very high, Highway 88 38.544406°N depending on wind and fire origin; wind-driven fire 120.377471°W at an elevation of below site escaped December 2014 and burned 6,000 feet (1,800 m).Built in 1879 as one outbuilding. Work with adjacent property owner a stage coach stop and toll station to reduce fuels downslope from site. along the old Carson Pass Road Potential evacuations: 10-15 visitors (now Highway 88). Still in operation as a restaurant and convenience store, it is a known landmark Adjacent structures/cabins 2.4 acres, owner Thomas Newcomer. Rebuilt/remodeled in 1941.
Pipi CAMP Risks: Very high risk due to large number of Approximately 2 miles off Panther campers, heavy forest fuels, dirt road, limited Creek Road on a dirt road. Private transportation for evacuations. camp owned by the West Point Potential evacuations: 125-150 campers Community Covenant Church. No In collaboration with USFS and CALFIRE, develop existing evacuation plan. Organized an evacuation plan with two escape routes; camp held 1 week during July (100 prominently post this plan throughout the minor children, 25 adults, 15 campground; review this plan at the beginning of vehicles) and other activities during each camp event and practice on the first day of the season. No telephone, electricity each camp event with children. and minimal running water. This was just below a 40-acre wind-driven, human-caused fire in December 2014. Escape route north to Highway 88 may be cut off, forcing evacuations to the south to Tiger Creek Road.
Cooks Station Community Overall Fire Risk Rating: Very High. Mechanical thinning Very High CAL FIRE assesses the forests surrounding this (commercial and pre- community as very high fire severity. The forests commercial), mastication, are mostly dense. The community is at the crest of tractor pile and burn, hand several canyons which would accelerate a wildfire pile and burn, hand chipping, and close the highway. The community is also hub herbicide applications, to a major evacuation route and two major north- understory burning, grazing, south Fuelbreaks. The burn probability is and pruning. moderate but the intensity is very high compared to other areas of the CWPP. Protection Measures: WUI: Establish a WUI zone surrounding the Cooks Station Community beginning at Highway 88 and Doaks Ridge heading north to Armstrong Hill, turning west down Gold Note Ridge to Sopiago Creek, traveling up Sopiago Creek until it crosses the Pipi Valley Road (North-South Road), travelling up the Pipi Valley Road to Omo Ranch Road and up the Omo Ranch Road to Highway 88, then West on Highway 88 to the ridge between Antelope Creek and Long John Creek, Traveling down that ridge to Spur 2, shifting east along Spur 2 to cross High Country Community Wildfire Protection Plan August 24, 2016 121 V4 Page 17
Cooks Ridge and Sweetwater Creek to Spur 4, then down Spur 4 and Spur 4A, crossing the Tiger Creek and Little Tiger Creek to Doaks Ridge, turning north up Doaks Ridge to Highway 88. Major Fuelbreaks: Establish Major Fuelbreaks of 1,000 feet on both sides of the ridge on Gold Note Ridge, Barney Ridge, Cooks Ridge, Upper & Lower Doaks Ridge, and Panther Ridge. Evacuation Route: Maintain safe fuel loading along Spur 3, Spur 4, and Spur 1 (the Salt Springs Road) for a distance of 300 feet from road edge and 1,000 feet from road edge along Highway 88.
Cooks Station (Historic) 31950 Risks: Very high, depending on wind and fire origin Highway 88 6,000 feet Potential evacuations: 10-15 visitors Work with 38.526576Nx 120.433256W adjacent property owner to reduce fuels downslope Built in 1863 as a stage coach stop from site. and toll station along the old Carson Pass road (now Highway 88). Still in operation as a restaurant and convenience store, it is a known landmark for winter chain controls and vehicular accidents. Adjacent structures/cabins. Owner, R & C Brawley. 3.9 acres.
Dew Drop Community Fire Risk Rating: Very High. CAL FIRE assesses Mechanical thinning Very High the forests surrounding this community as very (commercial and pre- high fire severity. The forests are mostly dense. commercial), mastication, The community is at the crest of Antelope Creek tractor pile and burn, hand and uphill from the Cosumnes River Canyon; pile and burn, hand chipping, slopes would accelerate a wildfire from either north herbicide applications, or south-facing slopes and close Highway 88. The understory burning, grazing, community is also a hub of two major north-south and pruning. Fuelbreaks. The burn probability is moderate but the intensity is very high compared to other areas of the CWPP. Protection Measures: WUI: Establish a WUI zone surrounding the Dew Drop Community from Highway 88 and Omo Ranch Road. to a point dropping straight westward into the South Fork of the Cosumnes River and tying it into the Adjacent WUI in the Pioneer/Volcano CWPP traveling along the Eastern boundary of the Pioneer CWPP WUI to Antelope Creek continuing South to a point directly west of the Confluence of Long John Creek and Mill Creek and then East to the confluence of the Long John Creek and Mill Creek, turning northeast up the ridge between Antelope Creek and Long John Creek to Highway 88 and east along Highway 88 to Omo Ranch Road. Major Fuelbreaks: Establish Major Fuelbreaks of 1,000 feet on both sides of Barney Ridge, Antelope Ridge and Cooks Ridge. Evacuation Route: Maintain safe fuel loading along Spurs 3, 4, 1 (the Salt Springs Road) and the Omo Ranch Road for a distance of 300 feet from road edge and 1,000 feet from road edge along Highway 88.
Dew Drop Fire Station Structure Ignitability Measures: State and This fire station is jointly operated by federal fire engines and personnel. Maintain the Eldorado National Forest and defensible space around the station. CAL FIRE, staffed during the fire Potential evacuations: fire personnel. season with one state and one federal wildland engine.
Dew Drop Logging Camp Structure Ignitability Measures: Logging A former blacksmith shop, historic equipment and historic buildings. Maintain buildings still in operation today as a defensible space around the camp. logging camp Potential Evacuations: Logging Camp personnel.
View 88 / 4000 Foot HELISPOT Risks: Difficultly in locating This parcel is owned and maintained Potential evacuations: Emergency personnel & by the Eldorado National Forest. patients Located on the north side of Highway • Install reflective directional signs at dirt access 88 near the 4,000-foot marker. The road entrance is shared with gated • improve signage at Highway 88 subdivision, with the unmarked dirt • annual - clear edges of dirt access road High Country Community Wildfire Protection Plan August 24, 2016 122 V4 Page 18 access road turning west • Bi-annual inspection of site and emergency immediately before the gate. The light apparatus. access road to the helispot is unmarked and approximately 1/3 mile in length. While the site is open and well maintained, the dirt access road is overgrown and poorly maintained. The concrete landing pad is in good condition; the emergency lighting surrounds are damaged and overgrown with weeds.
Sierra Highlands Community Overall Fire Risk Rating: Very High. Mechanical thinning Very High CAL FIRE assesses the forests surrounding this (commercial and pre- community as very high fire severity. The forests commercial), mastication, are mostly dense. This plan is adding the Tiger tractor pile and burn, hand Creek Powerhouse System to the Sierra Highlands pile and burn, hand chipping, Community, evaluated in the Pioneer/Volcano herbicide applications, CCWPP. The Power House system is at the base understory burning, grazing, of several uphill canyons which would act as a and pruning. chimney should a fire start or pass through the Power House. The area is also hub to a major evacuation route and four major North-South Fuelbreaks. The burn probability is moderate but the intensity is high compared to other areas of the CWPP. Protection Measures: WUI: Extend the Pioneer/Volcano CWPP WUI Eastern boundary along the Tiger Creek Afterbay on the Mokelumne River, up the Mokelumne River to the confluence of Panther Creek, up Beaver Ridge to the Salt Springs Road, then West along the Salt Springs Road until the Boundary of the Pioneer/Volcano CWPP WUI. Major Fuelbreaks: Establish Major Fuelbreaks of 1,000 feet on both sides of Antelope Ridge, Cooks Ridge, Doaks Ridge, Panther Ridge and Beaver Ridge.
Evacuation Route: Maintain safe fuel loading along Tiger Creek Road and the Salt Springs Road for a distance of 300 feet from road edge. Tiger Creek Power House, Risks: The area is a narrow canyon with a frequent Conference Center, Helipads, fire history, one-way-in, one-way-out. Forebay, Penstock and Canal Potential evacuation: 10-20 users can be Part of the Mokelumne River Canyon coordinated along with 20 powerhouse employee municipal water supply and power evacuations. Develop evacuation plan for generation systems, it generates recreational users and employees at the Tiger 52.2 megawatts and delivers Creek facilities. Post signage prominently at all Day municipal water for the Central Use areas and at the powerhouse. Amador Water Project (CAWP), the Amador Water System (AWS), the PG&E Tiger Creek Powerhouse system and East Bay MUD for over 1.5 million residents of Amador County and the East Bay. Tiger Creek Afterbay Day Use Area & Tiger Creek Powerhouse Fishing Access 28570 Tiger Creek Road, Pioneer, CA Operated by PG&E, it contains picnic tables, barbecues and toilets. Summit Camp, Helipads, Tiger Creek Regulator Reservoir with access to fishing and picnicking.
Amador Water Agency’s Gravity Supply Line is a 6.6-mile gravity-fed pipeline delivering Mokelumne River water from the Tiger Creek Regulator Reservoir to the Buckhorn Water Treatment Facility and emergency firefighting. Salt Springs Community Overall Fire Risk Rating: Very High. Mechanical thinning Very High CAL FIRE assesses the forests surrounding this (commercial and pre- community as very high fire severity. The forests commercial), mastication, are mostly dense brush due to vegetative tractor pile and burn, hand resprouting following the 2004 Power Fire. The pile and burn, hand chipping, burn probability and intensity is very high on the herbicide applications, High Country Community Wildfire Protection Plan August 24, 2016 123 V4 Page 19
east side which would threaten the community understory burning, grazing, during a strong wind event and high to the and pruning. northwest, threatening the community from wind and terrain-driven fires. The community is a mixture of municipal water supplies, power generation, and structures. It is the base of several uphill canyons which would act as a chimney should a fire start or pass through the Power House. The Power House area is also hub to a major evacuation route between Amador and Calaveras County recreational use areas. Protection Measures: WUI: Establish a WUI zone surrounding the Salt Springs Community from the confluence of Mokelumne River and Panther Creek, along the river to the eastern end of Salt Springs Reservoir, generally following the ridge northward to Cole Creek just east of Shriner Lake, traversing westward along Cole Creek, following the ridge crossing Spur 19, the confluence of Rattlesnake and Bear River turning southward down Beaver Ridge to Panther Creek and Mokelumne River Confluence. Major Fuelbreaks: Establish Major Fuelbreaks of 1,000 feet on both sides of Panther Ridge and Beaver Ridge. Evacuation Route: Maintain safe fuel loading along Panther Creek, Ellis Road, Spur 19 the Salt Springs Road and the Moore Creek-Blue Creek Road on the Calaveras side for a distance of 300 feet from road edge.
The Salt Springs Reservoir, Power House, Switchyard, Helipad, Penstock and Tiger Creek-Salt Springs Canal, Deer Creek Siphon, and Helipad, Greens Creek Helipad are on the southern border of the High Country Planning Unit. A short pipeline conveys the water to the 44 megawatt Salt Springs Power House. Some water flows into the Tiger Creek concrete flume where it is conveyed through the conduit, tunnels and siphons and a penstock to other PG&E power houses the Mokelumne River Project.
Salt Springs Cabins 7 structures, two 500 Gallon fuel tanks.
Cole Creek Diversion Dam, Building, Weir M-52, Outbuilding and Access Road and Helipad.
Salt Springs Reservoir and Day Risks: High fire risk due to adjacent heavy forest Use Area Operated by PG&E with and distance to highway. Communications difficult. cooperation from USFS. Day use Potential evacuations: Unknown number of day area includes toilets and picnic users and wilderness users. Prominently post tables. Area is a trailhead into the signage advising users of fire danger and Mokelumne Wilderness Area, and a recommended evacuation routes. carry-in boat launch for Salt Springs Reservoir. Class V Small water craft recreation (i.e., kayaks and rafts) is also popular on the Mokelumne River.
Moore Creek Campground USFS Risks: High risk due to forest fuels and popularity. campground along the Mokelumne Potential evacuations: 30-40 campers plus day River just west of Salt Springs users. USFS to develop an evacuation plan with Reservoir. 8 Sites, no fee, vault two escape routes; prominently post this in multiple toilets, no drinking water; no garbage places throughout the campground and day use service. [This site is just outside the area. High Country Planning Unit, but due to proximity and heavy use, it is included in this plan.]
White Azalea Campground Risks: High risk due to forest fuels and popularity. High Country Community Wildfire Protection Plan August 24, 2016 124 V4 Page 20
USFS campground along the Potential evacuations: 25-30 campers plus day Mokelumne River just west of Salt users. USFS to develop an evacuation plan with Springs Reservoir. 6 Sites, no fee, two escape routes; prominently post this in multiple vault toilets, no drinking water; no places throughout the campground and day use garbage service. area.
Mokelumne Campground Risks: High risk due to forest fuels and popularity. USFS campground along the Potential evacuations: 40-50 campers plus day Mokelumne River just west of Salt users. USFS to develop an evacuation plan with Springs Reservoir. 13 Sites, no fee, two escape routes; prominently post this in multiple vault toilets, no drinking water; no places throughout the campground and day use garbage service. area.
Cole Creek Campground Risks: High risk due to forest fuels and popularity. Approximately 6 miles southwest of Potential evacuations: unknown; potential 10 or Bear River Reservoir on the Cole more campers. USFS to develop an evacuation Creek Road (8N15) “Loop” (midway plan with two escape routes; prominently post this between Bear and Salt Springs in multiple places throughout the campground and Reservoirs). Very popular dispersed day use area. camping area; no water; no garbage service; no fee; minimal agency oversight. Site of several wildland fires in recent years.
Other Risk and Type and Priority Assets at-risk Recommendation Payment Method Salt Springs State Game Refuge Overall Fire Risk Rating: High. Mechanical thinning High Area CAL FIRE assesses the forests in the Salt Springs (commercial and pre- State Game Refuge as very high fire severity. Due commercial), mastication, to the Power Fire, the Avoided Cost Study rated it tractor pile and burn, hand much lower. Since both assessments were done, pile and burn, hand chipping, the Power Fire area brush vegetation has grown herbicide applications, extensively into a fire hazard. If unchecked, the understory burning, grazing, Game Refuge will be a high fire risk to the Bear and pruning. River, Lumberyard and Ham’s Station communities. Protection Measures: Major Fuelbreaks: Establish major Fuelbreaks of 1,000 feet on both sides Doaks Ridge, Panther Ridge and Beaver Ridge. Fuel Management Zones: Establish fuel management zones of reduced fuel loading 2 mile radius surrounding campgrounds and archaeological sites. Evacuation Route: Maintain safe fuel loading along Panther Creek Road, Ellis Road, Bear River Road, Spur 19, the Cole Creek loop road and the Salt Springs Road for a distance of 300 feet from road edge. Restore forest road 7N08 on the Calaveras side and maintain safe fuel loading for a distance of 300 feet.
Salt Springs State Game Refuge Risks: Reduce competing vegetation and plant 10826 The State Game Refuge is trees in a pattern similar to historic-era forests for designated from the west USFS this area. Apply periodic maintenance. boundary, east to the Bear River Road, around the eastern edge of the Cole Creek Loop road and down to the Salt Springs reservoir, south from Highway 88 to the Mokelumne River. Much of the area burned in the 2004 Power Fire and is disposed to re- burn due to dense regrowth of brush species. Mokelumne Archaeological Special Interest Area The canyon is considered unique because of the extensive archaeological sites in and adjacent to the study area. Cultural analysis indicates the canyon has been occupied by humans for at least 2,000 years and possibly 10,000 years; 114 prehistoric and historic- era sites have been identified. The integrity of the recorded sites is unusually high, and more than half of the sites are either undisturbed or
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Other Risk and Type and Priority Assets at-risk Recommendation Payment Method show impacts only from erosion. The sites are believed to represent a rare opportunity to understand the cultural chronology, settlement, and linguistic history of the region. Miscellaneous Structures Fire Risk Rating: Very High. Mechanical thinning Very High CAL FIRE assesses the forests surrounding the (commercial and pre- listed miscellaneous structures as very high fire commercial), mastication, severity. The forests are mostly dense. The tractor pile and burn, hand maintenance stations are along Highway 88 with pile and burn, hand chipping, differing degrees of fire risk. The associated cattle herbicide applications, structures are generally at greater risk. Some of understory burning, grazing, the structures are historical. and pruning. Protection Measures: Fuel Management Zones: Establish Fuel Management Zones of reduced fuel loading 2 mile radius surrounding the individual sites. Fuelbreaks: Establish Fuelbreaks along major ridges; Cooks Station ridge, Doaks Ridge, Panther Ridge, and Beaver Ridge. Evacuation Route: Maintain safe fuel loading along Panther Creek Road, Ellis Road, Bear River Road, Spur 19, the Cole Creek loop road and the Salt Springs Road for a distance of 300 feet from road edge and 1,000 feet along Highway 88. Caltrans Maintenance Stations Structure Ignitability Measures: CALFIRE CALTRANS maintains stations at inspect each station for enhanced defensible Mud Springs (between Cooks and space clearance. Hams Station), Peddler Hill (near Potential evacuations: employees at stations. Bear River), Milt’s Place (near Silver Develop evacuation plan Lake), and Caples Lake (just outside the High Country CWPP)
Cattle Grazers RISKS: 650 to 2000 head of cattle Timber and cattle are the primary Potential evacuations: Likely evacuations of 400- agricultural products sourced from 600 head may be needed with 24-hour notice; the High Country Unit. Cattle are associated ranch personnel, horses, dogs. grazed in several legacy allotments • Temporary corral at quarry landing by Bear on both the Eldorado River dam National Forest and Sierra Pacific • Identify additional temporary evacuation Industries ownership. gathering corrals for each allotment Permitees include: • Maintain an emergency contact list of • Bear River Allotment (ENF & permittees for exigent circumstances SPI)– Cuneo family, 210 pair • Early notification of fire to permittees • Pardoe Allotment (ENF & SPI)– • Include permittees in morning briefings at Busi & Jose – 268 pair Incident Command Post • SPI private grazing lease – Busi & • Assist permittees in head count documentation Jose -198 pair Allotments with • Work with law enforcement to allow permittees potential impact adjacent to the access to cattle during road closure unit: • Advise permittees of back-firing operations • Cody Meadow/Schneider cow when at all possible camp – 350 pair are moved to Martin Meadow in late September, south side Highway 88 near Silver Lake • Corral Flat, Podesta, and Sopiago Springs allotments. Additionally, there are several associated staging areas with corrals, barns, and cabins
Historical Sites Fire Risk Rating: Mechanical thinning Moderate- Moderate – Very High (commercial and pre- Very High CAL FIRE assesses the forests surrounding these commercial), mastication, two historic sites as moderate and very high fire tractor pile and burn, hand severity respectively. The forests are mostly pile and burn, hand chipping, dense, but the sites are just off Highway 88. The herbicide applications, sites themselves will not sustain much damage in understory burning, grazing, a wildfire. and pruning. Protection Measures: Fuel Management Zones: Establish Fuel Management Zones of reduced fuel loading 1 mile radius surrounding individual sites. Maiden’s Grave Marker on south CA Registered Historical Landmark No. 28 side of Highway 88 north of Dufrene Rd; actual site on Tragedy Springs
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Other Risk and Type and Priority Assets at-risk Recommendation Payment Method Road, California Historic Site #28. Historical site marking the death and burial site of a young settler from Iowa in 1850.
Peddler Hill – Abandoned Ski Risks: This site is frequently used for dispersed Resort camping, mainly by trailers and RVs. Overlooking Bear River Reservoir on Communication is poor; no water supply; road not the north side of Highway 88 along plowed during winter. the historic route of the Amador- Potential evacuations: Potentially 4 - 20 campers Carson Valley Wagon Road, later during the season. USFS post a sign noting risk, renamed the Alpine State Highway. evacuation routes (east and west); and nearest The site was the Peddler Hill Ski area phone/Wi-Fi site at Bear River. from 1950 to 1972 and was the furthest plowed point east until Kirkwood Ski Resort opened in 1972. Peddler Hill closed as a ski resort in 1972. Some concrete abutments remain on the site, as well as a large, informal sand and gravel parking area. The site is accessed via a loop road with one end directly across from the entrance to Bear River and the other a short distance east (both unsigned).
Primitive Lands Fire Risk Rating: High. Mechanical thinning Moderate- CAL FIRE assesses the forests surrounding this (commercial and pre- Very High community as Moderate to Very High severity. commercial), mastication, The USFS designates it as moderate to low hazard tractor pile and burn, hand zones. pile and burn, hand chipping, Protection Measures: Herbicide applications, Fuel Management Zones: Establish Fuel understory burning, grazing, Management Zones of reduced fuel loading 2 mile and pruning. distance from the boundary of the land designation. Fuelbreaks: Establish a Fuelbreak on Beaver Ridge. Evacuation Route: Maintain safe fuel loading along Ellis Road, Spur 19, and the Cole Creek loop Road and the Salt Springs Road for a distance of 300 feet from road edge and 1,000 feet along Highway 88. Mokelumne Wilderness Risks: Due to elevation and granite, wildfire risks 105,165 acres located east of Bear are moderate; most common cause of wildfire is River Reservoirs to the crest of the lightning and humans. central Sierra Nevada within the Potential evacuations: Potential day users: 350. Stanislaus, Eldorado, and Toiyabe Potential overnight users: 200 National Forests. Campfires are USFS advise day and overnight users of risk and prohibited above 8000 feet elevation, recommended evacuation routes. in the Carson Pass Management Area, North Fork Mokelumne River Canyon along Salt Springs Reservoir and Blue Hole Trail; Day use groups limited to 12; overnight groups limited to 8. Roadless Area Risks: Due to elevation and granite, wildfire risks National Forest lands situated to the are moderate in the east and transition to very high northeast of Bear River Reservoir to in the western parts; most common cause of the eastern County line, from wildfire is lightning and humans. Highway 88 to the wilderness Potential evacuations: Potential day users: 90. boundary and 133 acres around Salt Potential overnight users: 60 USFS advise day and Springs. Part of the area allows overnight users of risk and recommended construction and reconstruction of evacuation routes. roads, and part does not. Sierra Pacific Industries Risks: Timberlands Potential Evacuations: Recommendations:
Private Inholdings T9 R16 Sec 14,15,16, 21 22, 23 These parcels are listed as vacant and/or timberland production zone Forest Activities Overall Fire Risk Rating: Very High. Mechanical thinning High CAL FIRE assesses the forests where most of the (commercial and pre- listed activities occur as very high fire severity. commercial), mastication, High Country Community Wildfire Protection Plan August 24, 2016 127 V4 Page 23
Other Risk and Type and Priority Assets at-risk Recommendation Payment Method OHV use and disperse camping also occur in tractor pile and burn, hand moderate fire severity zones. The forests are pile and burn, hand chipping, mostly moderate to dense. The scenic view is why herbicide applications, many engage in the forest activities which would understory burning, grazing, be severely curtailed for a period of time in the and pruning. event of a wildfire. Protection Measures: Fuelbreaks: Establish Fuelbreaks along major ridges; Cooks Station ridge, Doaks Ridge, Panther Ridge, and Beaver Ridge. Evacuation Route: Maintain safe fuel loading along Panther Creek Road, Ellis Road, Bear River Road, Spur 19, and the Cole Creek loop Road and the Salt Springs Road for a distance of 300 feet from road edge and 1,000 feet along Highway 88. Hunters Risks: Unknown number of hunters in dispersed Hunting is allowed, with permission camping areas; inexperienced campers with and within regulation, on private and campfires federal lands within the High Country Potential evacuations: Unknown number – Unit outside the game refuge. possibly several hundred develop and distribute wildfire awareness publications to hunters Strict enforcement of campfire regulations during hunting season
Off Highway Vehicle (OHV) Use Risks: No permits required, therefore unknown Allowed on designated roads within number of OHV riders at any given time; dispersed the ENF. Dispersed camping is camping increased potential for escaped allowed. Numerous private land campfires. USFS use social media and flyers to holdings allowed OHV use. educate public on safe OHV behavior, importance of spark arresters, and fire weather awareness. Potential evacuations: Unknown Firewood Gathering Risks: Permits are not dated for specific gathering In the El Dorado National Forest, date; therefore, unknown number of gatherers at Limit 2 cords; Numerous private land any given time. USFS use social media and flyers holdings also allow firewood to educate public on safe wood gathering behavior gathering. and fire weather awareness. Potential evacuations: unknown
Dispersed Camping – El Dorado Risks: Unknown number of campers, peak on National Forest holiday weekends; unsafe or illegal use of Visitors can camp nearly anywhere campfires or stoves. USFS use social media and on the National Forest unless flyers to educate public on safe dispersed camping specifically prohibited. behavior and fire weather awareness. Potential evacuations: unknown
Forest Products Foraging Risks: Unknown number of foragers, seasonal Miscellaneous forest products are USFS uses social media and flyers to educate often foraged by the public. public on safe foraging and fire weather Christmas tree permits are not awareness. issued. Potential evacuations: Unknown
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Chapter 4 – Meeting Your Objectives
Action Plan The High Country CWPP adopts the concept of a Cooperative Fire Defense System which is a series of fuel management zones on federal and/or private forest lands. Significant fuel reduction projects, undertaken by government and/or private interests will guide the construction and maintenance of the Cooperative Fire Defense System. Existing Projects All existing projects within the High Country CWPP planning area will need recurring fuels reduction maintenance activities over time. Various types of fuels reduction maintenance activities should occur on existing projects. These include mastication, tractor pile and burning, hand pile and burning, biomass and saw log harvesting, commercial and pre-commercial thinning, herbicide application, understory burning, grazing, and pruning. Priority for funding and maintenance of existing High Country CWPP fuels reduction projects should be based on objective criteria. This includes, but is not limited to:
Proximity and relationship to identified WUI areas and their corresponding ingress and egress routes. Proximity and relationship to public safety and public utility infrastructure. WUI and public infrastructure immediately threatened by identified areas of increased tree mortality. Project ability to enhance fuels reduction on a landscape scale.
Proposed Projects Detailed work specifications and environmental protection mitigations for each fuels reduction project will be developed at project level prior to implementation on the ground.
Communities and Project Assets At-risk Agency/Landowner Type and Payment Method Index
Protected Antelope FB Dew Drop SPI and Small Private Some mechanical such as: A Southern Sierra Highlands Landowners - SPI’s southern mastication saw log and biomass Extension boundary, tying into Rabb Park thinning. Mostly hand pile burning subdivision, other small private and understory burning. landowners and Tiger Creek. Antelope FB New Dew Drop SPI and small private Mechanical commercial thinning, B Ridge Northern Sierra Highlands landowners Extending north mastication, tractor pile and burn, Extension from Rhodes, Lawton’s through chipping. Also non-mechanical SPI to Highway 88. such as hand pile and burn, herbicide, understory burning, grazing and pruning. Cook FB Cooks Station SPI, south of Highway 88 Mechanical commercial thinning, C Northern Dew Drop mastication, tractor pile and burn, Extension Sierra Highlands hipping. Also non-mechanical such Private Forestlands as hand pile and burn, herbicide, understory burning, grazing and pruning. Tiger Creek Sierra Highlands USFS, SPI, BLM, PG&E, Mill Northern edge suitable for D Coop, AWA Creek small private landowners mechanical commercial thinning, Gravity Supply and Amador Water Agency mastication, tractor pile and burn, Line chipping. Remainder suitable for non-mechanical such as hand pile and burn, herbicide, understory burning, and pruning. Doaks FB Hams Station SPI – widen existing Fuelbreak Mechanical commercial thinning, E Extension Cooks Station mastication, tractor pile and burn, Sierra Highlands chipping. Also non-mechanical Salt Springs State such as hand pile and burn, Game Miscellaneous herbicide, understory burning, Structures grazing and pruning. Private Forestlands Forests Activities Doaks VMP Hams Station SPI and PG&E Mechanical commercial thinning F Cooks Station Signed CAL FIRE Vegetation and biomass (previously Sierra Highlands Management Plan connects completed). Additional treatments Salt Springs State Cooks Fuelbreak and Doaks of understory burning, mastication, Game Fuelbreak. tractor and hand pile and burn,
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Miscellaneous herbicides, grazing, and pruning. Structures Private Forestlands Forests Activities Highway 88 Kirkwood Dew Drop, SPI, USFS, Cooks Mechanical commercial thinning G Fuelbreak, Kirkwood Lake Station and Hams Station and biomass (mostly previously including the Silver Lake completed). Additional treatments entire USFS Mud Lake of understory burning, mastication, View 88 sale Bear River chipping, hand pile and burn, Hams Station herbicides, grazing, and pruning. Cooks Station Dew Drop Miscellaneous Structures Historical Sites Primitive Lands Private Forest Lands
East West Lumberyard USFS, SPI, Gladden’s, Mechanical commercial thinning, H Panther, Hams Station Oneto’s, and other small mastication, chipping, tractor and including USFS private landowners hand pile and burn, understory Panther Fuels burning, herbicides, grazing, and Reduction pruning. Project Salt Fire One Salt Springs SPI and USFS Mechanical commercial thinning I and Power Fire SS State Game Refuge PG&E power lines run through Additional treatments of understory Connect Forests Activities the project area. The majority burning, mastication, tractor and of National Forest lands are hand pile and burn, herbicides, within the perimeter of the grazing, and pruning Power Fire. Panther FB Lumberyard PG&E and SPI Mechanical fuels reduction and J Southern Hams Station Provides a fuelbreak East commercial thinning, especially on Extension Panther Creek Northeast to the the ridge. Also understory burning, Power Fire mastication, chipping, tractor and hand pile and burn, herbicides, grazing, and pruning. North Beaver Lumberyard SPI Mechanical fuels reduction and K Ridge FB Hams Station Extends from the Power Fire commercial thinning. Also Extension north to the USFS Mokie Bear understory burning, mastication, Fuels Reduction project along chipping, tractor and hand pile and Ellis Road burn, herbicides, grazing, and pruning. Henley FB Bear River SPI Mechanical fuels reduction and L Northern Lumberyard Extends from the Power Fire commercial thinning. Also Extension Hams Station west to the USFS Mokie Bear understory burning, mastication, Salt Springs fuels reduction project along chipping, tractor and hand pile and SS State Game Refuge Ellis Road. burn, herbicides, grazing, and Forests Activities pruning. Power Fire Bear River USFS, SPI, Oneto’s, small Pre-commercial thins all plantations M USFS Power Fire Lumberyard private landowners, PG&E (SPI has completed thinning on all Restoration 1 & Hams Station power lines, flume, and its plantations except for the Bear 2. Salt Springs infrastructure. River Tract). Use understory SS State Game Refuge Plantations, roads and ridges burning, mastication, chipping, Forests Activities tractor and hand pile and burn, herbicides, grazing, and pruning. Oski Bear Bear River USFS near Bear River Understory burning, hand/machine O Lumberyard pile burning. Silver Creek Silver Lake USFS in and around the east Burning hand and mechanical piles. P Mud Lake and south Silver Lake recreational areas and recreational tracks.
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Reference Notes 1. Foehn wind driven wildfires 2. Public resourced Code 4291 3. Crown Fire: A fire that spreads from treetop to treetop and is characteristic of hot fires and dry conditions. Crown fires are generally more complex to control than fires on the surface. 4. Torching: A rapid and intense burning of a single or small group of trees/shrubs causing the upward movement of fire: a.k.a. flare-up 5. Sport Fire-A smaller fire outside the boundary of the main fire, started by airborne sparks or embers 6. Montane: A mountainous region of moist cool upland slopes that occurs below the tree line and is predominately composed of evergreen trees. It is also described as the lower vegetation exist on mountains that is composed of montane plants and animals 7. Wildland: An area of land that is uncultivated and relatively free of human interference. Plants and animals exist in a natural state, thus wildlands help to maintain biodiversity and to reserve other natural value. 8. Fire Prevention: Actions taken by homeowners and community members to lessen wildfires and damage caused by wildfires. Includes reduction, enforcement and land management practices. 9. Fire Safe Council: Public and private organizations that comprise a council intended to minimize the potential for wildfire damage to communities and homeowners, while also protecting the health of natural resources. Goals are achieved by distributing fire prevention materials, organizing fire safety programs, implementing fuel reduction projects and more. 10. Extension Agent: An employee from the government or a university who provides information to rural communities about agriculture land management and/or resource management. In California, the University of California Cooperative Extension (UCCE) provides this service. For more information on UCCE, go to www.ucanr.org 11. Registered Professional Forester (RPF): A person licensed in California to manage state or private forestlands and advise landowners on management of their forests. For more information, go to www.bof.fire.ca./licensing/licensing_current_doc.aspz 12. Fore Safe Practices: Activities such as creating defensible space, firebreaks, access to your home, fire- resistant landscapes, changes to your home in terms of material and design, etc. that make your home/property safer in wildfire situations. 13. Defensible Space: An area around a home/structure that has been cleared of flammable materials to act as a barrier between wildfires and property, thereby decreasing the risk of damage or loss. This space is now defined as 100 feet around a structure in California 14. Watershed: All of the land that drains water runoff into a specific body of water. Watersheds may be referred to as drainage areas or drainage basins. Ridges of higher elevation usually form the boundaries between watersheds by directing the water to one side of the ridge or the other. The water then flows to the low point of the watershed. 15. Slope: A percentage or degree change in elevation over a defined distance that measures the steepness of a landscape. 16. Aspect: The direction that a slope faces – north, south, east, west, etc. 17. Firebreak: A strip of land that has been cleared of vegetation to help slow or stop the spread of wildfire. It may be a road, trail or path cleared of vegetation or other burnable materials. A firebreak could also be a steam. 18. Fuel: All burnable materials including but not limited to living or dead vegetation, structures and chemicals that feed a fire. 19. Surface Fuels: Materials on the round like needles or low-growing shrubs that provide the fuel for fires to spread on the ground. Surface fuels are generally considered all fuels within six feet of the ground 20. Wick: A combustible material that allows fire to travel along a confined path to larger fuel sources. An example would be a wooden fence connected to you or home. 21. Ladder Fuels: Materials such as shrubs or small trees connecting the ground to the tree canopy of uppermost vegetation layer. In forest, this allow fires to climb upward into trees 22. Overstory: The topmost trees in a forest which compose the upper canopy layer; compared to the understory, which is the lower woody or herbaceous layer underneath treetops. 23. Ground-Disturbing Activities: Actions that interrupt the natural condition of the ground, such as digging and compaction from heavy equipment. 24. Saturated: the broad meaning is “full”. Saturated soil refers to the point at which the soil is so full of water that no more water can get into (be absorbed by) the soil and therefore must run off. 25. Embers: Small glowing or smoldering pieces of wood or other organic debris often dispersed ahead of a fire, also known firebrands. 26. Ember Attack: Embers blown by the wind during a firestorm that accumulates at intersections between horizontal of vertical members on the outside of your hours, igniting debris and combustible materials. Embers can also enter into openings (e.g. attic vent and another wall openings) igniting debris on the inside of your home.
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27. Fire-Resistant Building Materials: Materials used in the construction of a house that are resistant to ignition when exposed to radiant heat or flames. Examples include clay tile roofs, metals roofs and stucco siding. 28. Monitor: To watch, keep track of, or check regularly for changes, in this case, to the environment. 29. Adaptive Management: An approach to managing the environment/property that is based on a “learn by doing” technique that adjusts to changing conditions. Adjustments in management change over time as new information is learned. 30. Fire-Resilient Landscape: A natural landscape featuring plants that have adapted to local wildlife conditions, or a domestic outdoor space where appropriate actions have been taken to make it less vulnerable to wildfire and certainly less prone to causing one. 31. Fuel Treatments: The act of removing burnable materials to lower the risk of fires igniting and to lessen the likelihood of damage to property and communities. Treatments may include creating a defensible space, developing fuel breaks, initiating prescribed burns and thinning vegetation. 32. Precautionary Principle: A concept that promotes a cautious approach to development and managing the environment when information is uncertain or unreliable. Erring on the side of caution and conservation is encouraged, along with a “Better safe than sorry” attitude. 33. Fuel Treatments: The act of removing burnable materials to lower the risk of fires igniting and to lessen the likelihood of damage to property and communities. Treatments may include creating a defensible space, developing fuel breaks, initiating prescribed burns and thinning vegetation. 34. Resilient, Resiliency: The ability of an ecosystem to return to its balanced state after a disturbance. 35. Invasive Weeds: Undesirable plants that are not native and have been introduced to an area by humans. These plants generally have not natural enemies and are able to spread rapidly throughout the new locations. Some examples include Himalayan Blackberries, English Ivy and Scotch Broom. 36. Duff: A layer on the forest floor that is made up of decomposing organic matter such as leaves needles and small branches. 37. Regeneration: The renewal of trees or forests by planting seedlings or the direct seeding by humans, wind, birds, or animals after large disturbances like fire. “Regeneration” also refers to the young trees that were naturally seeded or planted. 38. Untreated: Not altered from a natural or original state; unprocessed, e.g. no fuel reduction or defensible space activities. 39. Cover: Any plants or organic matter that hold soil in place or grown over and created shade that provide wildlife with an area to reproduce and find protection from predators and weather. 40. Mast: Nuts or fruits of trees and shrubs such as scorns, walnuts, or berries that collect on the forest floor and are a food source for animals. 41. Seep: An area where water rises from an underground source to the surface and creates a wet area. 42. Sediment: Particles of topsoil, sand and minerals that comes from soil erosion or decomposing plants and animals. Wind, water and ice carry these particles; when the sediment collect in waterways, it can destroy fish and wildfire habitat 43. Snag: A standing dead tree that has usually lost most of its branches. Snags offer essential food and cover for a host of wildlife species. 44. Soil Type: Refers to the different combinations of soil particles and soil composition. Soil can vary greatly within short distances. 45. Disturbance: various activities that disrupt the normal state of the soil such as digging, erosion, compaction by heavy equipment, etc. 46. Compact: To pack closely or tightly together, as in the fragments of soil being compacted from heavy equipment, thereby limiting an ability of oxygen or water to pass freely. 47. Flammable: A quality of a substance that makes it likely to catch fire, be easily ignited, burn quickly and/or have a fast rate of spreading flames. 48. Erosion: the removal of soil offer time by weather, wind and/o water such as rain or water runoff from roads. 49. Unstable: Land that is lacking stability or liable to change with activity, such as in the case of steep slopes or crumbly soils. 50. Riparian: A strip of land along the bank of a natural freshwater stream, river, creek or lake that provides vast diversity and productive of plants and animals. 51. Access Roads: Roads that allow entrance into and out of a property. 52. BLM lands in and immediately adjacent to the High Country Planning Unit 53. California Fire Alliance: “Communities at-risk History” http://www.calfirealliance.org/communities_at_risk/communities_at_risk_history 54. The Thread Level Code designates a community’s fire threat level with 1 indicating the least threat and 3 indicating the highest thread. 55. Lands adjacent to federal lands are indicated as such with a mark in this column
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RESOLUTION NO. 18-10
RESOLUTION OF THE BOARD OF DIRECTORS OF THE KIRKWOOD MEADOWS PUBLIC UTILITY DISTRICT ON COMPLIANCE WITH CATASTROPHIC WILDFIRE LEGISLATION
BE IT ENACTED by the Board of Directors of the Kirkwood Meadows Public Utility District as follows:
WHEREAS, The Kirkwood Meadows Public Utility District is a local publicly owned electric utility that owns overhead electrical lines in Amador County between Salt Springs Reservoir and Lower Bear River Reservoir; and
WHEREAS, Senate Bill 1028, established a new chapter in the Public Utilities Code that requires each local publicly owned electric utility or electrical cooperative to construct, maintain, and operate its electrical lines and equipment in a manner that will minimize the risk of catastrophic wildfire posed by those electrical lines and equipment; and
WHEREAS, California Public Utilities Code §8387 requires the governing board of the local publicly owned electric utility or electrical cooperative to determine, based on historical fire data and local conditions, and in consultation with the fire departments or other entities responsible for control of wildfires within the geographical area where the utility’s overhead electrical lines and equipment are located, whether any portion of that geographical area has a significant risk of catastrophic wildfire resulting from those electrical lines and equipment; and
WHEREAS, based on historical fire data, local conditions and the 2016 Amador Fire Safe Council High Country Community Wildfire Protection Plan, District staff has determined that the area in Amador County between Salt Springs Reservoir and Lower Bear River Reservoir may have a significant risk of catastrophic wildfire resulting from the District’s overhead electric facilities; and
WHEREAS, California Public Utilities Code §8387 requires that if the governing board determines that there is a significant risk of catastrophic wildfire resulting from the utility’s electrical lines and equipment, the local publicly owned electric utility or electrical cooperative shall, at an interval determined by the board, present to the board for its approval those wildfire mitigation measures the utility intends to undertake to minimize the risk of its overhead electrical lines and equipment causing a catastrophic wildfire;
BE IT HEREBY RESOLVED by the Board of Directors of the Kirkwood Meadows Public Utility District, County of Alpine, State of California that this Board:
133 1. Has determined that the area in Amador County between Salt Springs Reservoir and Lower Bear River Reservoir may have a significant risk of catastrophic wildfire resulting from the District’s overhead electric facilities; and
2. Directs staff to develop wildfire mitigation measures that the District intends to undertake to minimize the risk of its overhead electrical lines and equipment causing a catastrophic wildfire and to present these to the Board for approval.
PASSED AND ADOPTED by the Board of Directors of the Kirkwood Meadows Public Utility District on the 2nd day of September, 2018, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
By: Geoff Smith, President Attest: ______Peter Dornbrook, Secretary
134 Board Meeting: September 2, 2018 Agenda Item 8.g
STAFF REPORT
INTERCONNECTION AGREEMENT & TRANSMISSION FACILTIES AGREEMENT AMENDMENT #1
Background:
On November 6, 2014, the District entered into an Interconnection Agreement (“IA”) as well as a Transmission Facilities Agreement (“TFA”) with PG&E. One of the issues that arose near the completion of the Out Valley Project (“Project”) was that the 115 kV portion of the Project owned by the District did not comply with PG&E Transmission Interconnection Handbook (TIF) as constructed.
As a result, the District agreed in the two aforementioned documents to an “Interim Period” to resolve the compliance issue. The Interim Period ends October 25, 2018. Before that date, the District was required to either construct an additional Switch Station to meet the letter of the TIF or deed the 115 kV line to PG&E.
In 2015, the Board appointed a Temporary Advisory Committee to address the District’s efforts to comply with the Handbook relative to the Interconnection Agreement. The Committee reviewed numerous options relative the impending deadline including constructing the Switch Station, exploring others measures that would satisfy the TIF, or deeding the 115 KV portion to PG&E and paying PG&E for maintenance of the 115 KV.
In analyzing the Switch Station option, the Committee worked with PG&E to come up with an approved conceptual design. Upon completion, the parties spent considerable time analyzing long-term costs as the Switch Station option, while never taken as far as a final design and bid, was expensive and carried considerable construction risks. During this time, the District also considered an existing option in the agreements that provides for an Equivalent of One Time Charge in lieu of monthly Cost-of-Ownership Charge (“Equivalent Charge”) which is a single, one-time payment in lieu of monthly payments that covers all O&M expenses for the life of the project. Due to several good winters in a row, the electric utility cash has grown making the one- time payment possible.
Through numerous meetings with PG&E staff and attorneys, the Committee reached an agreement with PG&E to both (1) deed the 115K KV portion to PG&E and pay PG&E the Federal ITCC tax of $1,129,657 and (2) to exercise the Equivalent Charge at a valuation of $5,281,524. After this transfer and payment, there will no longer be any O&M payments to PG&E.
135 Board Meeting: September 2, 2018 Agenda Item 8.g
This agreement acknowledged the history of the project and issues therein. Further, the District avoids $465,732 in annual O&M costs in perpetuity, the liability associated with the 115 kV line, future maintenance of the 115 kV line, and avoids construction of the Switch Station.
The return on investment of the transfer of the facilities and Equivalent Charge was a better option for District customers than constructing the Switch Station. It allows the District to stabilize electric for 5 years after which rates are expected to decline. All other alternatives would have required additional rate increases before any decline.
The Committee then reviewed methods of potential financing of the Equivalent Charge, considering issues such as maintaining maximum Operational Cash possible for emergencies, impact to the rate structure, timing relative to the IA deadline; additional consultant costs, etc. so as to provide the best benefit to District customers.
Financing options considered included:
1) USDA RUS Financing + Operating Cash + Reserve Fund 2) USDA RUS Financing + Operating Cash + Reserve Fund + Refinancing Building Loan 3) USDA RUS Financing + Operating Cash + Reserve Fund + Line of Credit 4) USDA RUS Financing + COP Financing 5) USDA RUS Financing + Operating Cash + Reserve Fund+ COP Financing
The Committee determined that the Option 2 best meets the targets for maintaining optimum Operating Cash, lowest financing costs, quickest reserve rebuilding, and lowest rate impact.
136 Board Meeting: September 2, 2018 Agenda Item 8.h
STAFF REPORT
SUMMER FESTIVAL FUNDRAISING GOAL Requested Action:
That the Board set the 2019 Summer Festival fundraising goal.
Background:
The net Summer Festival revenue, exclusive of KMPUD labor, has ranged from $30,000 to $38,000 over the last four years (see attached). The FYE 2018 fund-raising goal for this event was $25,000, which was exceeded by nearly $10,000.
Donations received were $15,165, the Silent Auction raised $10,990, ticket sales were $18,677, and expenses were $10,188.23. The net revenue of the event was $34,643.77.
Also, included in the 2018 Expense Recap this year was the District’s actual payroll costs which includes all benefits and taxes. These G&A costs were allocated to all departments, less 8% for fire department’s payroll allocation. The amount of donated District payroll was $21,005.03.
Attendance this year was approximately two-thirds of 2017, possibly due to the event being held on the June 30th and the 4th of July landing on a Wednesday.
In setting the goal the Board should consider 1) if the Summer Festival should closely resemble the format of 2018; 2) make assumptions about the amount of volunteers; 3) make an assumption about the participation of key volunteers; 4) plausibility of continued Vail Epic Grant support; and 5) if the District will continue to donate its labor, excepting the portion assigned from G&A.
If the assumptions are all ostensibly the same as in 2018, a reasonable fundraising goal would be $30,000, a $5,000 increase from FYE 2018 General Manager Goals.
Prepared By:
Erik Christeson
137 Kirkwood Summer Festival 2018 Recap
Revenue 2015 Actuals 2016 Actuals 2017 Actuals 2018 Actuals Registration 18,593.00 21,802.00 23,431.00 18,677.00 Donations 11,311.00 9,335.00 13,190.00 15,165.00 Auction 7,159.00 12,869.00 10,816.00 10,990.00 TOTAL 37,063.00 44,006.00 47,437.00 44,832.00
Expenses Tents 431.00 514.05 319.99 Alpine County Food Permit 68.00 68.00 68.00 68.00 Alpine County Special Event Permit (5 yr ‐ renew 2019) ABC Permit 50.00 50.00 200.00 50.00 Credit Card Fees 192.00 338.11 428.84 568.09 BBQ Glasses & Mugs 1,862.53 1,820.64 2,254.09 1,683.08 Conference Calls 45.00 54.19 36.56 17.18 Sand Bags 24.00 52.72 Band 450.00 450.00 500.00 200.00 Face Painter 180.00 195.00 180.00 180.00 Web Site / Eventspot 65.00 240.00 Banners 100.00 64.26 Wrist Bands 48.89 47.58 47.31 45.17 Merchandise ‐ Bags, Koozies, T‐shirts, Salsa 2,042.90 Misc Supplies 802.00 875.27 843.07 627.81 Propane 35.00 KMPUD Summer Festival Payroll Assigned to G&A 22,831.55 KMPUD Summer Festival Payroll G&A Allocation (8%) 1,826.52 KMPUD Summer Festival Payroll Donated to KVFD ‐21,005.03 Auction Booklets / Supplies 188.56 103.18 Camelot Party Tables & Stage 1,422.00 1,422.00 1,495.90 1,495.90 Kirkwood Lodging 956.00 1,251.47 1199.68 1279.96 TOTAL EXPENSES 6,731.42 7,631.85 9,399.53 10,188.23
NET BBQ REVENUE 30,331.58 36,374.15 38,037.47 34,643.77 Attendance Adults (21 year +) 250 500 546 419 Young Adults (15‐20 years) 11 51 29 16 Children (under 15) 32 11 59 50 Volunteers 40 44 46 23 Wineries 18 18 18 11 KMR Staff 4 4 4 8 TOTAL 355 628 702 527
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