MDI Process Guide

MISSION DEPENDENCY INDEX ASSESSMENT PROCESS GUIDE CGTO PG-43-00-40 July 3, 2008 MDI Process Guide TABLE OF CONTENTS CHAPTER 1: OVERVIEW .......................................................................................................................... 1 A. Purpose ............................................................................................................................................. 1 A.1 Scope ................................................................................................................................... 1 A.2 Objective ............................................................................................................................. 1 A.3 Applications ........................................................................................................................ 1 B. References ........................................................................................................................................ 2 C. Background ...................................................................................................................................... 2 D. Roles and Responsibilities ............................................................................................................... 3 E. Definitions ....................................................................................................................................... 4 CHAPTER 2: ASSESSMENT PROCEDURES .......................................................................................... 5 A. Pre-Survey Activities ....................................................................................................................... 5 B. Survey Activities .............................................................................................................................. 7 D. Post Survey Activities ...................................................................................................................... 8 CHAPTER 3: MDI PROCESS MANAGEMENT................................................................................... 10 A. MDI Configuration Review Board ................................................................................................ 10 B. Process Conventions and Methodologies ...................................................................................... 10 D. Approved Acquisition Strategies and Methods ............................................................................. 12 E. Process Sustainment....................................................................................................................... 12 F. Enterprise IT Solution .................................................................................................................... 13 G. Quality Assurance and Quality Control ......................................................................................... 13 APPENDIX A: LIST OF ACRONYMS ................................................................................................. 14 APPENDIX B: MDI SURVEY QUESTIONS ........................................................................................ 16 APPENDIX C: MDI MATRICES ........................................................................................................... 18 APPENDIX D: LISTING OF CURRENT MISSION ESSENTIAL CAPABILITIES AND MISSION ESSENTIAL FACILITES .......................................................................... 20 APPENDIX E: LISTING OF CURRENT FUNCTIONAL ELEMENT CLASSES ........................... 22 APPENDIX F: DEFAULT MDI CONVENTIONS FOR FECS ........................................................... 25 APPENDIX G: STANDARDIZED INTER-DEPENDENCIES ........................................................... 31 APPENDIX H: DEFAULT MDB DATA BY INTER-DEPENDENCY ................................................ 57 APPENDIX I: CATEGORY CODE – FEC – MEF ASSOCIATIONS............................................... 83 APPENDIX J: GLOSSARY .................................................................................................................. 126 i MDI Process Guide CHAPTER 1: OVERVIEW A. PURPOSE A.1 Scope This Process Guide (PG) describes the process and procedures for determining the Mission Dependency Index (MDI) rating for U.S. Coast Guard (Coast Guard) shore-based facility assets. The MDI is an Operational Risk Management (ORM) measure that aids in determining the extent to which operational missions are dependent on specific elements of USCG shore infrastructure. MDI essentially describes the impact (severity) to a mission if various components of enabling infrastructure become non-operational. MDI is reported on a scale of 0 – 100, with 100 representing the USCG shore infrastructure with the highest mission criticality. As part of the modernization initiative, Coast Guard’s shore logistics organization is charged with prioritizing decisions based on mission effectiveness and at the lowest possible cost. MDI is a critical performance metric that helps achieve this goal by aligning shore assets to operational mission requirements such that shore infrastructure investment programs can be better aligned toward the most mission critical assets. MDI measures the relative importance of one facility to another and is used to support Facility Asset Management (FAM) decision-making. The overall objective of the MDI survey process is to associate individual “functional elements” (FEs) with a specific facility and evaluate each FE’s relationship to the unit’s mission readiness in terms of interruptability, relocatability, and replacability. Specific MDI assessment objectives are to determine and assign an individual MDI to each Real Property Facility Number (RPFN) in the Coast Guard’s inventory. In actuality, the MDI score may either be a direct rating score (the most accurate) or a default rating (less accurate and more generalized). Default scores are assigned to RPFNs that have not yet had a MDI survey or to those for which the last survey has become too old. A.2 Objective MDI ratings are determined for individual functional elements (FEs) within a facility through the use of a structured, consistent, and repeatable interview process. The primary objectives of the MDI assessment process are as follows: Determine an MDI rating for each FE associated with every USCG shore facility asset, either through a direct MDI survey or by assigning a default value if a direct survey is not feasible; Ensure that the ratings are refreshed at appropriate intervals so that they remain relevant to current mission assignments, asset configurations, and FAM stewardship priorities. A.3 Applications As a component of the Mission Alignment Index (MAI), or as a stand-alone metric, the MDI is currently used in, but not intended to be limited to, the following FAM business processes: AFC 43 Project Prioritization. All AFC 43 projects relating to specific RPFNs inherit the MDI ratings associated with the RPFNs. AFC 43 Project Obligation Prioritization (POP) Boards review and include reference to MDI ratings for their prioritization determinations. Facility Assessments. MDI information is used to support and help prioritize the following types of facility assessments: Physical security and vulnerability assessments; 1 MDI Process Guide Condition assessments; Space utilization assessment (SUAs); and Environmental compliance assessments. Other Assessments. MDI information is also used in others types of assessments, including: Real Property Assessments. The USCG Shore Facility Inventory (SFI) is periodically reviewed using MDI ratings (as well as other considerations) to identify potential divestiture opportunities. Passive Hardening Assessments. MDI information may also be used to identify critical facility vulnerabilities. In this case policy or goals may be set to lower MDI scores for certain types of infrastructure, such as communication towers and emergency generators. B. REFERENCES The following references1 are applicable to MDI: 1. COMDTINST 3500.3: OPERATIONAL RISK MANAGEMENT 2. Facility Category Codes 3. Shore Facility Prioritization Process Guide 4. TARIV Process Guide 5. Standard Distribution List C. BACKGROUND The USCG Office of Civil Engineering (CG-43) is charged with providing shore infrastructure assets ready to support USCG missions. Accordingly, the FAM program shore infrastructure investment strategy must be mission aligned. Decision support tools and performance metrics are required to evaluate the mission alignment of the shore plant, and the risks associated with changes to facility mission readiness through capital and facility investment strategies. MDI is a critical process in this context. The MDI was first defined at the Naval Facilities Engineering Service Center (NFESC) in Port Hueneme, California and has been developed in partnership with the CG- 43 since the beginning. The objective was to create an ORM metric that would relate buildings and infrastructure to mission readiness. It does this by tailoring ORM principles of probability and severity to facility centric issues of interruptability, relocatability and replacability such that USCG shore infrastructure can be related to mission through the use of an objective metric. The MDI process involves the use of a standardized survey to gather data, which are then used to calculate MDI ratings. The survey includes four questions, each of which is answered qualitatively (see Appendix B). The first two questions focus on the “intra” dependency

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