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HAWAII STATE PUBLIC LIBRARY SYSTEM Administrative Services Branch

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HAWAII STATE PUBLIC LIBRARY SYSTEM Administrative Services Branch State of Hawaii HAWAII STATE PUBLIC LIBRARY SYSTEM Administrative Services Branch INVITATION FOR BIDS No. HSPLS IFB-19-01 Security Attendant Services for Hawaii State Public Library System - Statewide Notice Date: October 5, 2018 Pre-Bid Conference: October 12, 2018 Place: Aiea Public Library Address: 99-374 Pohai Place Aiea, HI 96701 Time: 1:00 p.m. BIDS TO BE SUBMITTED THROUGH HIePRO OFFER DUE DATE & TIME: OCTOBER 26, 2018 2:00 P.M. Table of Contents SECTION 1 OFFER FORM, WAGE CERTIFICATE SECTION 2 SPECIFICATIONS SECTION 3 SPECIAL PROVISIONS 1. INTRODUCTION 2. TERMS AND ACRONYMS USED HEREIN 3. CONTRACT ADMINISTRATION 4. TERM OF CONTRACT 5. BIDDER QUALIFICATION 6. BACKGROUND CHECK 7. SITE INSPECTION 8. BID PREPARATION 9. RESPONSIBILITY OF OFFERORS 10. SUBMISSION OF OFFER 11. STATUTORY REQUIREMENT OF SECTION 103-55, HRS 12. PRICE ADJUSTMENT DUE TO WAGE INCREASE TO STATE EMPLOYEES 13. CERTIFICATION OF INDEPENDENT COST DETERMINATION 14. METHOD OF AWARD 15. ACCEPTANCE OF OFFER 16. CONTRACT EXECUTION 17. NOTICE TO PROCEED 18. RE-EXECUTION OF WORK 19. LIABILITY INSURANCE 20. PERMITS, LICENSES, AND TAXES 21. INVOICING 22. PAYMENT 23. LIQUIDATED DAMAGES 24. RIGHTS AND REMEDIES FOR DEFAULT 25. PROTEST 26. CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS SECTION 4 EXHIBITS A & B SECTION 1 OFFER FORM Security Attendant Services for Hawaii State Public Library System Statewide HSPLS IFB-19-01 Hawaii State Public Library System Administrative Services Branch 44 Merchant St. Honolulu, Hawaii 96813 Dear Sir: The undersigned has carefully read and understands the terms and conditions specified in the Specifications, Special Provisions and the General Conditions (Form AG-008) attached hereto; and hereby submits the following offer to perform the work specified herein, all in accordance with the true intent and meaning thereof. The undersigned further understands and agrees that by submitting this offer, 1) he/she is declaring his/her offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) he/she is certifying that the price(s) submitted was (were) independently arrived at without collusion. The undersigned represents: (Check √ one only) A Hawaii business incorporated or organized under the laws of the State of Hawaii; or A Compliant Non-Hawaii business not incorporated or organized under the laws of the State of Hawaii, but registered at the State of Hawaii Department of Commerce and Consumer Affairs Business Registration Division to do business in the State of Hawaii. State of incorporation: _________________________ Bidder is: Sole Proprietor Partnership Corporation Joint Venture Other Federal I.D. No.: _______________________________________________________________ Hawaii General Excise Tax License I.D. No.: ________________________________________ Payment address (other than street address below): __________________________________ City, State, Zip Code: __________________________________ Business address (street address): ________________________________________________ City, State, Zip Code: __________________________________ Respectfully submitted, Date: ________________________ (x) ______________________________________ Authorized Signature (Original) Telephone No.: ________________ _________________________________________ Name and Title (Please type or Print Fax No.:______________________ E-mail Address: * ________________________________________ _____________________________ Exact Legal Name of Company (Bidder) *If Bidder is a “dba” or a “division” of a corporation, furnish the exact legal name of the corporation under which the awarded contract will be executed. OFFER FORM OF-1 HSPLS IFB-19-01 The following is a bid for HSPLS IFB-19-001: Security Attendant Services for HSPLS - Statewide: Unit Item Estimated Per Man-Hour Estimated No. Description No. of Man-Hours Bid Price Total Bid Price 1. Public Libraries on Oahu ___________ $__________ $_____________ 2. Public Libraries on Hawaii ___________ $__________ $_____________ 3. Public Libraries on Maui ___________ $__________ $_____________ 4. Public Libraries on Kauai ___________ $__________ $_____________ ESTIMATED TOTAL SUM BID – Items Nos. 1 – 4 $_____________ Offeror shall provide the following information: A. References: List the names and addresses of three (3) companies or government agencies for whom offeror has provided or is currently providing security services: Name Address Contact Person Phone 1. ________________________________________________________________ 2. ________________________________________________________________ 3. ________________________________________________________________ B. Offeror’s License No. to do Security Services Work:_________________________ C. Local Office/Representative:____________________________________________ D. Address:___________________________________________________________ _____________________________________________________________ E. Telephone No.:_____________________ Fax No.:________________________ F. E-mail Address:______________________________________________________ OFFER FORM OF-2 HSPLS IFB-19-01 G. Insurance to be provided by: 1. Commercial General Liability Insurance:_____________________________ 2. Worker’s Compensation Insurance:_________________________________ 3. Temporary Disability Insurance:___________________________________ 4. Pre-paid Health Care Insurance:___________________________________ 5. Unemployment Insurance:________________________________________ OFFER FORM OF-3 HSPLS IFB-19-01 WAGE CERTIFICATE FOR SERVICE CONTRACTS (See Special Provisions) Subject: Solicitation No.: HSPLS-IFB-19-01 Title: Security Attendant Services for Hawaii State Public Library System - Statewide Pursuant to Section 103-55, Hawaii Revised Statutes (HRS), I hereby certify that if awarded the contract in excess of $25,000, the services to be performed will be performed under the following conditions: 1. All applicable laws of the federal and state governments relating to workers' compensation, unemployment compensation, payment of wages, and safety will be fully complied with; and 2. The services to be rendered shall be performed by employees paid at wages or salaries not less than the wages paid to public officers and employees for similar work, with the exception of professional, managerial, supervisory, and clerical personnel who are not covered by Section 103-55, HRS. I understand that failure to comply with the above conditions during the period of the contract shall result in cancellation of the contract, unless such noncompliance is corrected within a reasonable period as determined by the procurement officer. Payment in the final settlement of the contract or the release of bonds, if applicable, or both shall not be made unless the procurement officer has determined that the noncompliance has been corrected; and I further understand that all payments required by Federal and State laws to be made by employers for the benefit of their employees are to be paid in addition to the base wage required by section 103-55, HRS. Bidder Signature Title Date WAGE CERTIFICATE HSPLS IFB-19-01 SECTION 2 SPECIFICATIONS SPECIFICATIONS Scope of Work Contractor shall provide security attendant services to designated public libraries of the Hawaii State Public Library System (HSPLS). At the release of this solicitation, the libraries listed in Exhibit A shall be provided security services under this contract. Currently, there is no need for services for libraries on Molokai and Lanai. Exhibit B reflects the work schedule of the libraries currently requiring services. During the course of the contract, the HSPLS may designate additional public library locations for this contract and/or delete existing public library locations from the contract. Each respective island’s inclusive unit bid price per man-hour shall apply to each location added to the contract or deleted from the contract by contract modification. The unit bid price per man-hour for the island of Maui shall be applicable to the addition/deletion of libraries on Molokai and Lanai. General Specifications 1. Security services shall be provided for as needed according to the work schedule issued by the Contract Administrator. Contractor is advised that the schedule of days and hours will vary per location and that each location’s schedule is subject to change during the contract period. The HSPLS may either add or delete security service hours, as needed, during the term of this contract. 2. If required, and only upon written request from the HSPLS, additional security services shall be provided to the various locations under contract during or after official work hours at the inclusive unit bid price per hour per attendant per island. Major Duties and Responsibilities 1. Contractor shall provide qualified security personnel at each public library at all times during the hours of operation. See Exhibit B for hours of operation for each library. 2. Security personnel shall be responsible for the protection of State property and the personal safety of the library users and staff at all times during each library’s scheduled security service hours of operation. 3. Security personnel shall provide the following general services: a. Perform general patrolling within the building and grounds; b. Maintain laws, rules and regulations for the protection and security of property and provide a safe environment for library users and staff; c. Protect property and equipment against fire, theft, vandalism and other irregularities;
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