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Hawaii State Library, Oahu $3,000,000 $3,000,000 Kapaa Library, Kauai $2,500,000 Total CIP $11,700,000 $11,100,000 $10,500,000

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Hawaii State Library, Oahu $3,000,000 $3,000,000 Kapaa Library, Kauai $2,500,000 Total CIP $11,700,000 $11,100,000 $10,500,000 StLib-19-045 DAVID Y. IGE STACEY A. ALDRICH GOVERNOR STATE LIBRARIAN STATE OF HAWAII HAWAII STATE PUBLIC LIBRARY SYSTEM OFFICE OF THE STATE LIBRARIAN 44 MERCHANT STREET HONOLULU, HAWAII 96813 October 18, 2018 TO: The Honorable Kenneth Uemura, Chairperson Committee on Finance and Infrastructure Board of Education FROM: Stacey A. Aldrich, State Librarian Hawaii State Public Library System (HSPLS) SUBJECT: Presentation/Discussion/Committee Action on the Hawaii State Public Library System’s (HSPLS) Fiscal Biennium Operating Budget and Capital Improvement Project Request for FB 2019-2021 Governor David Ige issued Finance Memorandum No. 18-16, Fiscal Biennium 2019-21 Executive Budget Request and the Program and Financial Plan for the Period 2019-25 on September 19, 2018. The following table highlights HSPLS’ Biennium Budget Request for FB 2019-2025: 2019 2020 2021 APPROVED BUDGET BUDGET BUDGET REQUEST REQUEST General Funds Additional Positions 2 2 Total FTE (Permanent & Temporary) 561.5 563.5 563.5 Base Budget 36,163,876 35,453,876 36792,666 Additional Requests 1,848,790 697,838 Additional Positions Librarian III (Oahu) 24,424 48,948 Librarian III (Outreach Oahu) Bookmobile 24,424 48,948 Book Mobile (Outreach Oahu) $450,000 Book Funds $750,000 Additional Operating Funds for Nanakuli Library 17,000 17,000 Additional Funding for Security Services 522,942 522,942 RFID Technology for Efficient Services 60,000 60,000 Total General Funds 36,163,876 37,242,266 37,930,504 Special Funds $4,000,000 $4,000,000 $4,000,000 Federal Funds $1,365,244 $1,365,244 $1,365,244 Total Operating Budget 41,529,120 42,607,910 43,295,748 AN AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY EMPLOYER The Honorable Kenneth Uemura, Chairperson Finance and Infrastructure Committee October 18, 2018 Page 2 Our Biennium Budget Requests are as follows in priority order (see Attachment A): 1. 1.0 Librarian III Position. To provide crucial staffing for the planned expansion of the Naalehu Public Library and to provide adequate coverage for the Pahala Public and School Library. 2. $17,000 for Operations the New Nanakuli Library. This request is in addition to the $4,000 funds received in 2017, as the actual costs to run this new location is higher than the current budgeted amount. 3. 3. $522,942 for Additional Security Services. Additional funds are needed to provide for cost increases, additional libraries needing security services and an increase in hours of service needed at some public libraries to ensure the safety of the general public, the need for additional night monitoring when we are experiencing surges in destructive behavior around our facilities, and the addition of towing services for vacated vehicles. 4. $750,000 for Library Collections. For a library system of 51 branches across six islands, we currently have only $250,000 in general funds and a little over $1 million in special funds to purchase physical and digital resources for all of our communities. As a core service, the base funding for the library collection must be increased to ensure equity of access to resources across the State. 5. 1.0 Librarian III Position. This new position would be dedicated to an Oahu Bookmobile that would focus on reaching populations that do not have easy access to a public library: day care centers, schools, low-income housing, and senior centers. We also would like to provide services to the Makiki community, which lost services after the Makiki Library shut down in June 2018. 6. $450,000 for an Oahu Bookmobile. This funding would support the purchase of a new high-tech bookmobile to provide services to under-served communities on Oahu. Our bookmobile on Maui has experienced great demand and we anticipate that a bookmobile on Oahu will also experience the same success. 7. $60,000 to implement RFID technology. Based on our experience with RFID technology at our Nanakuli Library, we want to expand use of the technology for purposes of gaining efficiencies with check-in and check-out of materials and materials management. The requested funding will allow HSPLS to begin to integrate RFID technology by adding the technology to one additional library in 2020 and another in 2021. 2 The Honorable Kenneth Uemura, Chairperson Finance and Infrastructure Committee October 18, 2018 Page 3 2019 2020 2021 CIP PROJECTS APPROVED BUDGET BUDGET BUDGET REQUEST REQUEST Approved/Requested Health and Safety $6,500,000 $5,000,000 $5,000,000 Kahului, Maui $700,000 Keaau & Mountain View Library, Hawaii $300,000 Makiki Public Library, Oahu $3,500,000 Wahaiawa Library, Oahu $1,800,000 Waikoloa Library, Hawaii $1,900,000 McCully-Moiliili Library, Oahu $300,000 Salt Lake Library, Oahu $500,000 Pearl City Library, Oahu $2,000,000 Hawaii State Library, Oahu $3,000,000 $3,000,000 Kapaa Library, Kauai $2,500,000 Total CIP $11,700,000 $11,100,000 $10,500,000 For our Capital Improvement Projects (CIP), we are requesting the following: 1. Lump-sum Health & Safety CIP Funds of $5,000,000 for FY 2020 and $5,000,000 for FY 2021. The requested amount will address our backlog of Health and Safety projects and energy efficiency projects. Please refer to Attachment C for a draft document of all HSPLS’ pending Health and Safety projects statewide. Attachment D is a Facilities Report that calls out the most pressing projects by branch. 2. $300,000 Planning Funds for McCully-Moiliili Public Library. The requested amount is necessary to plan for an expansion and improvements to this popular community library. We would like to create additional space for the special Korean language collection and improve the space for the community. 3. $500,000 Planning, Design and Construction Funds for the Salt Lake-Moanalua Public Library. Funds are needed to address traffic congestion in the Salt Lake- Moanalua Library parking lot. A traffic study and improvements are needed to reduce the impact of the Aliamanu Elementary and Middle School pick-up/drop-off traffic, as it has a direct impact on approximately 70 HSPLS support staff who work on the 2nd floor of the Salt Lake-Moanalua Library. 4. $2,000,000 Planning, Design and Construction Funds for the Pearl City Library. Funding is needed to redesign and expand the parking lot, repair and update the bathrooms, and repair and replace the existing air conditioning system. 3 The Honorable Kenneth Uemura, Chairperson Finance and Infrastructure Committee October 18, 2018 Page 4 5. $3,000,000 Planning, Design and Construction Funds for the Hawaii State Library for FY2020 and FY2021. It has been approximately 30 years since our flagship library was last renovated. Due to its age and the number of people it serves, major work is needed to repair deterioration of the building, upgrade its electrical and plumbing infrastructure, and update to energy efficient lighting. 6. $2,500,000 Planning Design and Construction Funds for the Kapaa Public Library. The Kapaa Library was built in 1955 and its location near the ocean has taken a toll on the building. Major work is needed to repair and upgrade its electrical and plumbing infrastructure, renovate the bathrooms, repair deterioration of the building and windows, replace the carpeting and repaint the interior and exterior of the building. These funding requests are made to ensure that HSPLS has adequate staffing and resources to maintain safe and healthy spaces for the communities that our 51 branches service. The funding is also necessary to ensure there is equitable access to resources no matter where you live in Hawaii. If you need any further information about our budget request, please feel free to contact Mallory Fujitani at [email protected] or 586-3704. Attachments (4) 4 The Honorable Kenneth Uemura, Chairperson Finance and Infrastructure Committee October 18, 2018 Page 5 ATTACHMENT A Biennium Budget Requests for FY2020-2021 1. 1.0 Librarian III Position. This position is necessary for the planned expansion of the Naalehu Public Library and to provide adequate coverage for the Pahala Public and School Library. Pahala Library was closed 35 days to the community last fiscal year, and already has been closed 29 days in this fiscal year. This library is well-used and has been important to the community during the eruptions of Kilauea, because the library had air conditioning and clean air. Unfortunately, due to the staffing levels on Big Island, often times we did not have staff from other locations to temporarily move on short-notice to keep Pahala open. Without this position, we will continue to struggle to keep this library open for this community that values access to the library. 2. $17,000 for Operations of the New Nanakuli Library. The original appropriation amount for operations of this facility was $4,000. After six months of being open, and an analysis of the operational costs, additional funding is needed to maintain this new library. 3. $522,942 Additional Funding for Security Services. We currently have security guards in 39 of our 51 public library branches. The security guards are present to provide protection of State property and the personal safety of the library patrons and staff during public service hours, and sometimes when our libraries are closed. Additional funds are needed to provide for cost increases, including pay increases, additional libraries needing security services, an increase in hours of services needed at some public libraries, the need for additional night monitoring when we are experiencing surges in destructive behavior around our facilities, and the addition of towing services for vacated vehicles. 4. $750,000 for Library Collections. The Hawaii State Public Library System continues to face the challenges of a growing library system (now 51 branches), increasing costs of titles to provide in multiple formats, and the need to provide more access to digital collections that are accessible from all of our islands.
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