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Media Advisory 1 Media & Publicity Working Committee for ASEAN Summit 2013 Department of Information Prime Minister’s Office Bandar Seri Begawan BRUNEI DARUSSALAM Tel : (+673 2 383 400 Fax : (+673) 2 382 242 E-mail : [email protected] MEDIA ADVISORY 1 46th ASEAN Ministerial Meeting (AMM) Post Ministerial Conference (PMC) 20th ASEAN Regional Forum (ARF) 3rd East Asia Summit Foreign Ministers’ Meeting (EAS FMM) 29th June – 2nd July 2013 Our People, Our Future Together BANDAR SERI BEGAWAN, BRUNEI DARUSSALAM 1. Introduction The 46th ASEAN Ministerial Meeting (AMM); Post Ministerial Conference (PMC); 20th ASEAN Regional Forum (ARF); 3rd East Asia Summit Foreign Ministers’ Meeting (EAS FMM) will be held in Bandar Seri Begawan, Brunei Darussalam from 29th June to 2nd July 2013. 2. Accreditation Members of the media who wish to report the meetings are required to be accredited and in possession of a photograph identification (photo ID) card. The ID card must be WORN AT ALL TIMES at the official venues and will be required for entry. Media applications for accreditation must be accompanied by a letter of assignment from the editor or a news executive from his/her respective media organisation. Applications without an accompanying signed letter of assignment will not be processed. Media & Publicity Working Committee for ASEAN Summit 2013, Department of Information, Prime Minister’s Office, BRUNEI DARUSSALAM BB3510 Tel : (+673) 2383 400 Fax : (+673) 2382 242 e-mail: [email protected] 1 International media must download the Accreditation Form at www.asean2013.gov.bn and return the complete Accreditation Form to [email protected] on or before 13th June 2013. Local media must complete and return the Accreditation Form to Department of Information, Prime Minister’s Office, Brunei Darussalam on or before 1st June 2013. 2a. Collection of Media ID cards Media must collect their Media ID card from the Media Desk upon arrival at the Brunei International Airport. Please bring with you photographic proof of identity, for example a passport, driver’s license or media identification card. It is strongly recommended that you collect your ID card as soon as possible after arrival. Media who have not pre-registered may face delays while their applications are being processed. 3. International Media Centre For these meetings, an International Media Centre (IMC) will be established at the International Convention Centre (ICC). The IMC will provide facilities for broadcast and print media which opens daily from 0700 hrs to 2300 hrs beginning 27th June 2013. The International Media Centre will contain briefing rooms, and the press conference hall. There will be common work areas for media; media booths; a limited number of PCs with Internet access; telecommunications facilities; and food service areas. Media organisations may hire work space (booth) and facilities by using the Media Booth Order Form available at www.asean2013.gov.bn 4. Media Briefings All media briefings will be co-ordinated through the IMC. 5. Media Pools Every effort has been made to ensure that the press are able to cover the meeting as much as possible. However due to limited space on certain meeting venue, a pool system will be applied. Pooling arrangements will be agreed prior to the commencement of the meeting at the media briefing. Access to these locations will only be given to those with appropriate pool pass. Media & Publicity Working Committee for ASEAN Summit 2013, Department of Information, Prime Minister’s Office, BRUNEI DARUSSALAM BB3510 Tel : (+673) 2383 400 Fax : (+673) 2382 242 e-mail: [email protected] 2 Media personnel who wish to cover the meetings must register at the Media Pool Desk at the IMC a day before the meeting commences. The availability of the pooling quotas are based on ‘first come, first serve’ basis. 6. Airport Courtesy Personnel of the organising committee which comprise of officers from the Department of Information will greet media personnel upon arrival. Airport courtesy, customs, immigration and luggage assistance will be accorded to media personnel upon arrival and departure. 7. Accommodation Accommodation is limited for the meetings therefore media organisations are advised to book early if they wish to secure accommodation within a reasonable distance of the International Media Centre. Accommodation cannot be guaranteed for those who make late requests. Media who are part of the official delegations are advised to liaise with the Logistics Committee for their accommodation arrangements. Media should therefore first check with the appropriate officials in their respective ASEAN national secretariats to avoid duplication in accommodation booking arrangement. PLEASE NOTE THAT BLOCK-BOOKING FOR MEMBERS OF THE MEDIA FOR THESE HOTELS WILL ONLY BE UNTIL 8TH JUNE 2013. Below is a list of media hotels: i. Orchid Garden Hotel Lot 31954, Simpang 9 Kg. Anggerek Desa Jalan Berakas BB3713, Bandar Seri Begawan Tel: (+673) 2335544 Fax: (+673) 2335444 E-mail: [email protected] Website: www.orchidgardenbrunei.com ii. Times Hotel 2nd Floor, Times Square Shopping Centre Spg 13-29 Jalan Berakas, Kampung Jaya Setia, Mukim Berakas ‘A’ Media & Publicity Working Committee for ASEAN Summit 2013, Department of Information, Prime Minister’s Office, BRUNEI DARUSSALAM BB3510 Tel : (+673) 2383 400 Fax : (+673) 2382 242 e-mail: [email protected] 3 Bandar Seri Begawan Tel: (+673) 233 7878 Fax: (+673) 233 7879 Email: [email protected] Website: www.timeshotelbrunei.com/ iii. Kiulap Plaza Hotel Lot 57046, Kg Kiulap Bandar Seri Begawan Tel: (+673) 223 2251 / 223 2252 Fax: (+673) 223 2353 E-mail: [email protected] Website: www. kiulap-plaza-hotel.com iv. Jubilee Hotel Jubilee Plaza, Jalan Kg Kianggeh Bandar Seri Begawan Tel: (+673) 222 8070 Fax: (+673) 223 8080 E-mail: [email protected] [email protected] Website: www.jubileehotelbrunei.com v. Palm Garden Hotel Lot 45238 Spg 88 Kg Kiulap Bandar Seri Begawan Tel: (+673) 223 3448 Fax: (+673) 223 4448 E-mail: [email protected] Website: palmgarden-hotel.com vi. Riverview Hotel KM 1, Jalan Gadong Bandar Seri Begawan Tel: (+673) 2238 238 Fax: (+673) 2237 999 Website: www.riverviewhotel-brunei.com vii. Terrace Hotel Kg. Mabohai Bandar Seri Begawan Media & Publicity Working Committee for ASEAN Summit 2013, Department of Information, Prime Minister’s Office, BRUNEI DARUSSALAM BB3510 Tel : (+673) 2383 400 Fax : (+673) 2382 242 e-mail: [email protected] 4 Tel: (+673) 224 3554/ 224 3555/ 224 3557 Fax: (+673) 222 7302 E-mail: [email protected] Website: www.terracebrunei.com viii. Traders Inn Block D, Lot 11620 Jalan Gadong Bandar Seri Begawan Tel: (+673) 244 2828 Fax: (+673) 243 1188 E-mail: [email protected] Website: www.tradersinn-bn.com/ ix. Grand City Hotel Kg. Beribi, GAdong Bandar Seri Begawan Tel: (+673) 245 2188 Fax: (+673) 245 2100 E-mail: [email protected] 8. Media Booth Media organisations may hire the work space (Media Booth) and facilities in the IMC by completing the Media Booth Order Form which can be downloaded from the website www.asean2013.gov.bn. The completed form is to be submitted via fax or email by 13th June 2013 to: Host Broadcaster 46th AMM/PMC/20th ARF/APTFM/3rd EASFM Radio Television Brunei Bandar Seri Begawan BS 8610 Brunei Darussalam Tel: (+673) 222 5967 Fax: (+673) 224 3008 E-mail: [email protected] For further enquiries, please contact: Name: Cheong Chee Keong Tel: (+673) 223 5661 E-mail: [email protected] Media & Publicity Working Committee for ASEAN Summit 2013, Department of Information, Prime Minister’s Office, BRUNEI DARUSSALAM BB3510 Tel : (+673) 2383 400 Fax : (+673) 2382 242 e-mail: [email protected] 5 Upon receipt of bookings, the availability of Media Booth and facilities, together with an invoice, will be notified via e-mail. Full payment shall be made to the Host Broadcaster’s account by telegraphic transfer or bank draft before orders can be confirmed. Account details will be specified in the invoice. All rates shall be paid in USD. Payment must be received not later than (23rd June 2013). The booths will only be provided on a “first come, first served” basis. The reservation will only be considered firm upon receipt of payment. Please note 100% cancellation fee applies in case of No Show or cancellation made within 7 days or less prior to the start date of the meeting. 9. Host Broadcaster Radio Television Brunei (RTB) is the Host Broadcaster (HB) of the meetings and will be establishing an International Broadcast Centre (IBC) at the International Convention Centre, Bandar Seri Begawan, providing client broadcasters with international quality television coverage of key events as well as other facilities as offered through the Rate Card. 9.1 Broadcast Standard RTB will produce and distribute the international signals in HD-SDI 1080i/50 with embedded audio, 16:9. Limited facilities on video standards conversion will be available at the Tape Play-out area in the HB’s Booking Office. The facilities can be used for tape play-out purpose only on a “first come, first served” basis, subject to availability. Media & Publicity Working Committee for ASEAN Summit 2013, Department of Information, Prime Minister’s Office, BRUNEI DARUSSALAM BB3510 Tel : (+673) 2383 400 Fax : (+673) 2382 242 e-mail: [email protected] 6 9.2 On-Site Booking Office The Booking Office at the IBC will open from 0700 hrs to 2300 hrs from 27th June to 2nd July 2013. Client Broadcasters may order the television services and uplink services from this Booking Office. The Booking office will only accept cash in USD. 9.3 Television Facilities and Services RTB provides television facilities and services such as stand-up positions, tape play-out, video tape recordings/dubbings, and editing system. The stand-up positions and the tape-play-out will be offered together with the uplink services.
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