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Bid/Proposal Custodian 4 World Trade Center 150 Greenwich Street, 21St Floor New York, New York 10007

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Bid/Proposal Custodian 4 World Trade Center 150 Greenwich Street, 21St Floor New York, New York 10007 PROCUREMENT DEPARTMENT ATTN: BID/PROPOSAL CUSTODIAN 4 WORLD TRADE CENTER 150 GREENWICH STREET, 21ST FLOOR NEW YORK, NEW YORK 10007 REQUEST FOR PROPOSALS (RFP) ISSUE DATE: SEPTEMBER 11, 2019 TITLE: OPERATE, MANAGE AND MAINTAIN THE ON-AIRPORT BUS FLEET AT JOHN F. KENNEDY AND LAGUARDIA AIRPORTS RFP NUMBER: 58819 SUBMIT PROPOSALS NO LATER THAN THE DUE DATE AND TIME TO THE ABOVE ADDRESS PRE-PROPOSAL/ FACILITY INPSECTION MEETING: OCTOBER 1, 2019 TIME: 9:00 AM EDT QUESTIONS DUE BY: OCTOBER 2, 2019 TIME: 3:00 PM EDT PROPOSAL DUE DATE: OCTOBER 18, 2019 TIME: 2:00 PM EDT CONTACT: RICHARD A. GREHL EMAIL: [email protected] 1 TABLE OF CONTENTS EMAIL: ...................................................................................................................................... 1 1. INFORMATION FOR PROPOSERS ON THIS REQUEST FOR PROPOSALS 4 A. General Information: The Port Authority of New York and New Jersey ............... 4 B. Brief Summary of Scope of Work ............................................................................... 4 C. Deadline for Receipt of Proposals ............................................................................... 5 D. Vendor Profile ............................................................................................................... 5 E. Submission of Proposals ............................................................................................... 5 F. Communications Regarding this RFP ........................................................................ 6 G. Proposal Acceptance or Rejection ............................................................................... 6 H. Union Jurisdiction ......................................................................................................... 7 I. City Payroll Tax ............................................................................................................ 7 L. Additional Proposer Information ................................................................................ 8 M. Note on Minimum Wages, Health Benefits and Supplemental Benefits Other Than Health Benefits .............................................................................................................. 8 N. Personnel Assurance Program and Contractor Staff Background Screening ........ 8 O. Automated Clearing House Enrollment ..................................................................... 9 2. SCOPE OF WORK................................................................................................................. 10 3. PROPOSER PREREQUISITES ........................................................................................... 10 4. FINANCIAL INFORMATION ............................................................................................. 11 5. EVALUATION CRITERIA AND RANKING .................................................................... 12 7. CERTIFICATION OF RECYCLED MATERIALS PROVISION ................................... 17 8. PROPOSAL SUBMISSION REQUIREMENTS ................................................................ 18 A. Letter of Transmittal .................................................................................................. 18 B. Executive Summary .................................................................................................... 19 C. Agreement on Terms of Discussion ........................................................................... 19 D. Certifications with Respect to the Contractor’s Integrity Provisions .................... 19 F. Documentation of Proposer Prerequisites ................................................................ 20 G. Proposal ....................................................................................................................... 20 G. Acknowledgment of Addenda .................................................................................... 25 H. Acceptance of Standard Contract Terms and Conditions ...................................... 26 I. MBE/WBE Plan .......................................................................................................... 26 9. CONDITIONS FOR THE SUBMISSION OF A PROPOSAL .......................................... 26 A. Changes to this RFP.................................................................................................... 26 B. Proposal Preparation Costs ....................................................................................... 26 C. Disclosure of Proposal Contents / Use of Ideas and Materials ............................... 26 D. Ownership of Submitted Materials ........................................................................... 27 E. Subcontractors ............................................................................................................ 27 F. Conflict of Interest ...................................................................................................... 27 G. Authorized Signature.................................................................................................. 27 H. References .................................................................................................................... 27 I. Evaluation Procedures and Negotiation ................................................................... 27 J. Taxes and Costs ........................................................................................................... 27 K. Most Advantageous Proposal/No Obligation to Award .......................................... 28 L. Multiple Contract Awards ......................................................................................... 28 M. Right to Extend Contract ........................................................................................... 28 N. Rights of the Port Authority ...................................................................................... 28 No Personal Liability .............................................................................................................. 29 10. ATTACHMENTS ................................................................................................................. 29 AGREEMENT ON TERMS OF DISCUSSION .................................................................. 30 PART I ................................................................................................................................. 33 CONTRACT-SPECIFIC TERMS AND CONDITIONS ................................................ 33 PART II CALCULATION OF AVERAGE HOURLY RATE FORM ....................... 101 PART III STANDARD CONTRACT TERMS AND CONDITIONS ................. 102 ATTACHMENT D- MBE/WBE PARTICIPATION PLANS .......................................... 104 ATTACHMENT E- STATEMENT OF SUBCONTRACTOR PAYMENTS ................. 105 STATEMENT OF SUBCONTRACTOR PAYMENTS PA3968 / 03-09 105 ATTACHMENT F - Certified Environmentally Preferable Products/Practices ........... 107 ATTACHMENT G- EXHIBITS.......................................................................................... 109 ATTACHMENT H- CONTRACTOR’S INTEGRITY PROVISIONS 3 1. INFORMATION FOR PROPOSERS ON THIS REQUEST FOR PROPOSALS A. General Information: The Port Authority of New York and New Jersey The Port Authority of New York and New Jersey (the “Port Authority” or the “Authority”) is an agency of the States of New York and New Jersey, created and existing by virtue of the Compact of April 30, 1921, made by and between the two States, and thereafter consented to by the Congress of the United States. It is charged with providing transportation, terminal and other facilities of trade and commerce within the Port District. The Port District comprises an area of about 1,500 square miles in both States, centering about New York Harbor. The Port District includes the Cities of New York and Yonkers in New York State, and the cities of Newark, Jersey City, Bayonne, Hoboken and Elizabeth in the State of New Jersey, and over 200 other municipalities, including all or part of seventeen counties, in the two States. For background with respect to The Port Authority, see www.panynj.gov. Additionally, the most recent electronic version of the Authority’s Annual Report is available at http://www.panynj.gov/corporate- information/annual-reports.html. The Port Authority is hereby seeking proposals from qualified firms to provide operation and maintenance of on-airport buses at John F. Kennedy International Airport (“JFK”) and LaGuardia Airport (“LGA”) as more fully described herein. B. Brief Summary of Scope of Work The Contractor selected as a result of this Request For Proposals (“RFP”) will operate, manage and maintain the on-airport bus fleet located at JFK and LGA, including but not limited to the following responsibilities: a. Provide and manage scheduled bus service that will transport airport customers, employees and their baggage between designated bus stops, terminals and AirTrain stations at JFK and LGA. b. Provide and manage contingency bus service that will transport airport customers, employees and their baggage to designated bus stops, terminal and AirTrain stations at JFK and LGA, or other locations during AirTrain disruptions, irregular operations, or special events as directed by Port Authority airport operations personnel. c. Provide and manage preventive and remedial maintenance, cleaning, and vehicle charging and fueling regimens for the JFK and LGA bus fleet. d. Provide monthly expense reports of preventive and remedial maintenance costs distinguishing between
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