1.1 Subject to the Provisions of the Constitution of India, Parliament May by Law, Regulate the Recruitment, and Conditions of S

Home , Group C

MODE OF RECRUITMENT AND APPOINTMENT 1. RECRUITMENT RULES (For detailed study refer to Hand Book 'on Recruitment Rules, 1984 and its supplement, 19E5 published by Establishment Division of DOP&T).

1. Authority : 1.1 Subject to the provisions of the Constitution of India, Parliament may by law, regulate the recruitment, and conditions of service of persons appointed to public service and posts in connection with the affairs of the Union, but the President, or such person as he may direct in the case of services and posts in connection with the affairs of the Union, may make rules regulating the recruitment,, and the conditions of service of persons appointed to such services or posts, until provision in that behalf is made by or under an Act of Parliament, and any rules so made shall have effect subject to the provisions of any such Act. (Article 309, Constitution of India). 1.2 At present the three All India Services which arc common to the Union and the States and which have been duly constituted are the Indian Administrative Service, the Indian Police Service and the Indian Forest Service. 'Section 2A of the All India Serv. ices Act, 1951, however, alsO provides for the constitution of the following .Scrvim's as All India Services with effect from the dates to be notified by the Central Government : 1. The Indian Service of Engineers (Irrigation; Power; Building and Roads); 2. The Indian Medical and Health Service. Sub-section (1) of Section 3 of the said Act empowers the Central Government to frame rules in consultation with the State Governments, for the regulation of recruitment and the conditions of service of persons appointed to an All India Service. All rules so framed are required to be laid for not less than 14 days before Parliament and shall be subject to such modifications whether by way of .repeal or amendment, as Parliament may make on a motion made during the Session in which they are so laid. Detailed rules and regulations in this regard have accord-. ingly been made in respect of the three Services which have already been constituted. (Article 312, Constitution of India). 1.3 In exercise of the powers conferred by the proviso to Article 309 of the Constitution, the President has empowered Lt. Governors of Delhi and Pondicherry, to make rules, in regard to the following matters :— (i) 'the method of recruitment to the Central Civil Services and posts under their administrative control in connection with the affairs of the Union Territory concerned; (ii) the qualifications necessary for appointment to such services and posts; and (iii) the conditions of service of persons appointed to such services and posts for the purpose of probation, confirmation, seniority and promotion. NOTE-(1) Any rule made under the aforesaid direction, in so far as it relates to Central Civil Service or post, Groups A or B, shall be subject to previous consultation with the Union Public Service Commission; (2) In the case of a post, appointment to which requires the prior approval of the Central Government, prior approval of the -Central Government shall be obtained also in respect of the- Recruitment Rules for such post; 22 '2 13

(3) The above powers shall not be exercisable in respect of. services / posts borne on a cadre common to two or more Union Territories. • [MI-IA Notifications No. 27/59-Him,(i), dated 13-7-59; No. 24/78/68-DH(S), dated 24-9-68 and dated 18-8-703 1.4 The President has also empowered the Chief Commissioner, Andaman and Nicobar Islands and the Administrator, 'Lakshadweep' to make rules regarding methods of recruitment to Central Civil Services and posts, Group C and Group D, under their administrative control. [N1HA Notification No. 141/3/60-ANL, dated 11-4-60 and 2/7/63-LMA, dated 4-2-63]. 2. Procedure for framing recruitment rules : The procedure for framing recruitment rules for posts/services is as follows .:— (i) As soon as a decision is taken to create a new post/service, or to upgrade any post, or re-structure any service, action should be taken immediately by the Administrative Ministry/ Department concerned to frame recruitment rules therefor concerning all Groups A & B posts/ services and Groups C and D posts. Heads of Department of Attached/Subordinnte offices who are competent to create posts etc. under their own powers should endorse a copy of the relevant sanctions to the Administrative Minislry/Department concerned, indicating therein whether the posts are already covered by the existing rules or fresh recruitment rules need to be framed An officer not lower in rank than that of an Under Secretary/Desk Officer should inirim -P action for the framing of recruitment rules for the new posts/services. [DOP&AR OM No. 14017d24/76-Estt. (RR) , dt. 25-5-1979 and AB-14017/15 /84-Estt. (RR), dt. 18-8-84] (ii) The Administrative Ministry/Department should send to the Department of Personnel and Training within a period of one month from the date of creation of the service/posts, a self- contained proposal concerning all Groups 'A' and 'B' posts/services, together with-- (a) the draft recruitment rules (for posts other than those in the established services) in the prescribed proforma (Annexure-I). (b)• the supporting particulars in the proforma in Annexure-II (DOP&AR OM No. 14017/24/76-Estt( RR) , dt. 22-5-79 and AB-14017/15 /84-Estt(RR) , dt. 18-8-1984). In respect of Groups C 4. I) posts concerned Administrative Ministries/Departments have been delegated powers to frame recruitment rules. [CD-14017/10/85-Estt.(RR), dt. 21-3-85 & 5-6-85] (iii) Ordinarily, the draft recruitment rules will be return by the Department of Personnel & Training with their comments, within a month from the date of reference to that Department or, if special circumstances of a case require more time for security/discussions, the Administra- tive Ministry/Department will be requested to discuss the case. Otherwise, after a period of one month, that Ministry/Department can presume concurrence of the Department of Personnel and Training and proceed further. (iv) While framing the draft rules the Career Management Officer in Administrative Ministry/Department should be consulted who should consult the Department of Personnel and Training informally, wherever necessary, before sending the advice to the Administration Section in the Ministry/Department in regard to the draft recruitment rules. (v) Model recruitment rules for several categories of posts framed, in consultation with UPSC, have been circulated. The recruitment rules for such posts may be processed on the lines of the model recruitment rules. [DOP&AR OM No. 14017/24/76-Estt.(RR) dt. 22-5-79 and AB-14017/15 '84-Estt(RR), dt. 18-8-84] 24

(vi) Where it is proposed to allow the benefit of service for pension admissible under Rule 30 of the CCS (Pension) Rules, 1972, clearance of the Dept. of Pension in the Min. of Pers., P.G. Pension may be obtained before sending the draft recruitment rules to Department of Personnel and Training (RR Section). [DOP&AR OM No. 14017/24/76-Estt(RR), dt. 22-5-1979 and AB-14017/15/84-Este (RR), dt. 18-8-S4-]. (vii) .After consulting the Department of Personnel & Training, the Administrative Ministry/ Department will refer•the draft Rules immediately to thell.P.S.C. along with complete information in Annexure-II and indicating the fact that the draft recruitment rules have been concurred in by the Department of Personnel and Training. Before such a reference is .made, the matter should be personally discussed by an officer not below the rank of Deputy Secretary, with the Secretary of the Commissoin or his nominee. (viii) If the Commission's advice is not received within four or five weeks, the matter should be settled by personal discussion with the officer concerned in the Commission. (ix) In case the provisions of the final draft as approved by the Commission are at variance with the draft rules, as concurred in by the Department of Personnel and. Training, the changes should be brought to the notice of that Department. (x) The procedure as indicated above will apply also to amendments proposed to be made to existing recruitment rules. Such proposals should however be sent along with the information in proforma given in annexure-III (and not Annexure II). (xi) Recruitment rules or .amendment(s) thereto 'as approved by the UPSC, should be notified within four weeks from the date of Commission's letter of approval. (MBA OM No. 20/3/67-EsteD), dt. 11-8-67, No. 2/58/68-Estt.(D), dt. 22-5-68 & No. 2/61/69-Estt. (D), di. 13-8-1969; DP&AR OM No. 14017/24/76-Este (RR). di. 22-5-79 & AB-14017/15/84-Estt.(RR), dt. 18-8-84 & DP&AR OM No. 1401A/16/82-Este (RR), del-542.]

3. 'Salient points regarding framing of recruitment rules :

3.1 Short title to rules : —It is absolutely necessary to give short tides to general statutory rules and statutory rules and orders framed by the Ministries/ Departments, for referencing and tracing of rules. All amendments to such rules /orders should also bear short titles and be given serial numbers in the short titles. [Lok Sabha Sectt. OM No. 58/CI1/68-X, dated 25-10-68 Department of Parliamentary Affairs OM No. SR.I1(20-21)LS/68-CB, dt. 7-3-69, and No. 32(2)LS.IV (25-28) /70- R&C, dt. 13-4-70.]

3.2 Commencement of rules : —All rules should be published before the date of their enforcement or they should be enforced from the date of their publication. If owing to any unavoidable circumstances, it is necessary to give retrospective effect to any particular rule, a memorandum explaining the reasons which necessitated the retrospective operation of the rule, should be published separately along with the notification whereby the rule is made, but such explanatory memorandum should not form a part of the rule. The explanatory memorandum should further recite that the interests of no one would be prejudicially affected by .reason of the retrospective operation of the rule. [Deptt. of Parliamentary Affairs OM No. SR.I1(8-10)IV/68-CB, dated 13-5-1969.]

3.3 Plural marriages : —The recruitment rules should incorporate a standard rule in the following form to provide for prohibition against bigamous marriages in the case of Govern- ment servants :- "No person :- (a) who has entered into or contracted a marriage with a person having a spouse living, or 26

(b) who, having a spouse living. has entered into or contracted a marriage with any person shall be eligible for appointment to service : Provided that the Central Government may, if satisfied that such marriage is permissible under the Personal Law applicable to such person and the other party to the marriage and there are other grounds for so doing, exempt any person from the operation of the rule". [MHA OM No. 25/37/69-Estts.(A), dated 22-4-1970] 3.4 Savings Clause :—The recruitment rules in respect of all services/posts within the purview of the reservation orders should contain a separate rule on the following lines :- "Saving--Nothing in these rules shall affect reservations and other concessions required to be provided for Scheduled Castes and Scheduled Tribes ex-servicemen and other special categories of persons in accordance with the orders issued by the Central Government from time to time in this regard." Such a rule will ordinarily have to be inserted at the end of the rules, unless the draftsman considers any other place to be more appropriate in the context of a particular set of rules. If any provision exists in any recruitment rules regarding reservations/concessions whether generally or in regard to age, in the case of persons belonging to Scheduled Castes/Scheduled Tribes etc. in accordance with the orders issued by the Ministry of Home Affairs (now Depart- ment of Personnel and Trg.) the reference to "the Ministry of Home Affairs" may be replaced by .a reference to "the Central Government". [Department of Personnel OM No. 8-12-71-Estts.(SCT), dated 21-9-1971.1 3.5 Classification of Services/Posts :—Recruitment Rules should indicate classification of Services/posts concerned. In this connection, Chapter II may be referred to.

3.6 Reclassification of posts :—The' UPSC shuld be consulted on all propsals for uppad- ing .a Group 'C' post or downgrading a Group B post, to which recruitment has already been made without consulting them. [MHA OM No. 18 /45/51-Estts., dated 29-9-1951.1

3.7 Manner of recruitment to a particular grade or group of posts :—The manner in which recruitment to a particular grade or group of posts should be made, has necessarily to be determined with reference to the qualifications, experience and previous training required for efficiently manning the post. It is also necessary to ensure that persons employed in the lower grades of the service or lower posts have adequate opportunities of promotion so that incentive to good work is maintained. Another point to be considered in this context is the availability in the open market of persons who can be appointed to the particular grade or post. The need for providing a certain amount of direct recruitment which would facilitate the introduction of fresh blood and incidentally provide an opportunity for Scheduled Castes and Scheduled Tribes employees to be appointed against a reserved quota, will have to be balanced against the other considerations mentioned above; and the controlling authorities of the various services and posts will, on a balance of these considerations, have to determine whether, and if so to what extent, direct recruitment can be introduced in grades or posts to which there is at present no direct recruitment. [MHA OM No. 2/45/55-RPS, dated 8-12-55.]

3.8 Eligibility for promotion is necessary to fix suitable standards for promotion from one grade to another, including minimum length of service in the lower grade. As far as possible, the minimum length of service in the lower grade prescribed as a condition for promotion to the higher grade should not markedly be different from that prescribed by other Departments for promotion to similar grades involving the same nature of duties and responsibilities. f MHA 1M No. 1 '15/58-RPS. dated 26-2-19581. /6

3.9 Relaxation Clau.se :—(i) The: elaxation Clause of She .Recruitment Rtiles may be as follows :— "Power to Relax :—Where _the 'Central Government is opinion that it is necessary or expedientso to do, it may, by order for reasons to be recorded in writing, and in consultation with the Union Public Service Commission for Group A & B posts only relax any of the provision of these rules with respect to any class or category of persons." (ii) A question was raised whether the rule mihich was 'promulgated in 1954 permits relaxation of rules relating to recruitment, 'promotion, retirement or re-employment etc. for conferring •benefits on a particular individual to the exclusion of all other similarly placed persons; and if so, vliether the rule can be considered to be constitutionally in -order. In consultation with the Ministry of Law sit was held that the rule is constitutionally in order. It permits relaxation of those rules only which regulate conditions of service e:g. travelling allowance rules, leave rules, etc. Consequently, it :cannot be utilised to relax for conferring bents on an individual, the requirements of the tales, which cannot be covered by the expression "Conditions of service", e.g. the rules relating to recruitment. promotion, grant of extension of service or re-employment. If necessary, such rules should be amended so as to remove hardship from, and confer benefits generally on, all similarly placed individuals; they should not be relaxed to confer benefits ‘otnn individual to the exclusion of other similarly placed persons. [MHA OM No. 70/2/61-E,stts(A), dated 26-6-1961] (iii) Whenever the Administrative Ministry/Department finds the ne=ssity to suggest relaxation of any provisions of the recruitment rules, they Should after obining the approval of the Secretary in the case of Group 'A' posts 4. Joint Secretary concerned it other cases, first consult the Department of Personnel & Trg. before making a proposal to the LIPSC. [Dl &AR OM No. AB-14017/5/82-Estt.(RR), dated 19-4--82 & 14017/10/82-Estt. (RR). dt. 24427-5-83 and AB-14017/15 /84-Estt. (P.R") , dt. 18-8-84:1 In General Manager Vs. Rangachari (1961 Supreme Court journal 424) 'Supreme Court has pointed out that the equality of opportunity guaranteed by Article 16(1) of the Constitu- tion extends to all matters relating to employment and "the matters relating to employment" cover matters not only relating to initial employment or recruitment, but also salary and periodical increments, terms as to leave, as to gratuity, as to pension and as to age of superannuation. Any other interpretation of this guarantee would make the Fundamental Right illusory and defeat the very aim and object by introducing discriminatory provisions in respect of employees. In fact Article 16 really gives effect to equality before law guaranteed by Article 14 and prohibition of discrimination g,uaranteed by Article 15. As observed by Jusitce Gajendragadhkar :- 44 The three provisions form part of the same constitutional code of guarantees and supplement each other. If that he so, there would be no difficulty in holding that the matters relating to employment must include all matters in relations to employment both prior, and subsequent, to the employment which are incidental to the employment and form part of the terms and conditions of such employment." Having regard to this basic principles of equality of opportunity. any power to relax these rules in respect of any of these matters would amount to introducing discrimination by back door. But this does not mean that the State cannot prescribe different rules and conditions of service to different categories based on some reasonable classification germane to the nature of Service or to the Class of employees. "Equality" means equal treatment in similar circumstances. As laid down by Supreme Court in the State of Bombay Vs. F. N. Falsara (1951 Supreme Court Reporter 682) and many other cases, the principle of equality does not mean that every law must have universal application for all perSons who are not by nature, attainment or circumstances in the same position, and the varying needs of different classes of persons often require separate treatment The State or the Legislature which has to deal with diverse problems arising out of an infinite variety of human relations must of necessity have the power of making special laws to attain particular objects and for that purpose it must have large power of selection or classification of persons and things upon which such laws are to operate. 2 7

It is, therefore, recognised as legitimate for ,Government to reserve power of relaxation of exception in prescribed cases. Numerous laws provide for such powers to pant exceptions or make relaxation and these powers are upheld by the Court. The only principle is that such power should not be arbitrary but based on some principles and the law or the rule must provide guidance or prescribe some standards. it was on this basis that the rule permitting relaxation from conditions of service, referred to above, is justified and there is no reason, on principle, why any rule permitting relaxation in respect of other matters of employment like recruitment, promotion, etc. should nc be permitted. [Deptt. of Legal Affairs UO No. 3380/62-Adv. (B), dt. 10-8-621. (iv) It is for the authority competent to relax, to consider the facts anc. circumstances of each case and come to the conclusion whether under the circumstance:, the relaxation should be granted. The clause regarding relaxation reading. "qualifications relaxable at Commission's discretion in case of candidates otherwise well qualified" has been held to be valid. The Attorney General considered this and observed :- "On the face of the wording of the power so given to the Commission_ I am of opinion that it does not violate articles 16 and 14. But the discretion so liven to the Commission must be exercised bonafide and must satisfy an objective test which. on the face of it, would satisfy not only the Commission but any reasonable man in place of the Commission". So, it appears that the three guidelines suggested are :- (a) the discretion must be exercised bonafide; (b) such an exercise should satisfy an objective test; and (c) it would satisfy any responsible man in place of the authority competent to relax. In addition to the three points noted above, the power should be vested in a higher authority. [Ministry of Law UO No. 3263/69-Adv.(B), dated .6-8-69 and UO No. 16071/70 /Adv. (B) , dated 20-4-70.j 3.10 As stated in Para 2(H) above. The draft Recruitment Rules should be drawn as given in Annexure-I which consists of the following 14 Columns : Coluinn 1 : Name of Post. Column 2 : No. of Posts. Column 3 : Classification -of the Post/Service. Column 4 : Scale of Pay. Column 5 : Whether selection post or non-selection post. Column 6 : Whether the benefit of added years of service is admissible under rule 30 of the CCS (Pension) Rules, 1972. Column 7 : Age for direct recruits. Column 8 : Educational and other qualifications required for direct recruits. Column 9 : Whether age and educational qualifications prescribed for direct recruits will apply in the case of promotion. Column 10 : Period of probation, if any. Column 11 : Method of recruitment, whether by direct recruitment or by promotion or by deputation/transfer and percentage of the vacancies to be filled by various methods. Column 12 : Grade from which recruitment by promotion/deputation/transfer /short term contract/re-employment is to be made. Column 13 7 If a DPC exists, what is its composition. Column 14 : Circumstances in which UPSC is to be consulted in makinE recruitment. 5-35Per & Trg/87 The coveringuothication 01 the draft recruitment rules should include the following. ''.fi!) Short title and commencement. (ii) The date from which the recruitment rules would come into force. (iii) Application. (iv) -Number of posts, classification and scale of pay. (v) Method of recruitment, age limit and other qualifications. (vi) Disqualifications (regarding plural -marriages).

.3.12 The recruitment rules or amendment(s) thereto as finally approved by the UPSC are required to he notified within .a period of ,4 weeks from the date of receipt of their advice. This time limit slimild be strictly adhered to.

3.13 Quarterly returns in respect of the recruitment rules for posts/services should "be sent to DOP&T and UPSC (for Group -A' and 'B' Posts) to enable them to keep .a watch on the progress made in these rules. [DOP&AR OM No. 14017/24/76-Esu.(RR), dt. 22-5-1979 and .A13- 14017/15,/84-Estt. (RR), dated I F--F-1984.1

3.14 The recruimient rules should be approved at the level of the Minister-in-Charge unless the Minister has throuch general or 'special instructions, authorised such approval at a lower level at an appropriate slam and in any case before the rules are notified. (DP&A..,R OM No. ABN-14017/30/81-Estt:(RR), dt. 3-3-82, and .14017/10/82-Estt.(RR), dt. 24/27-5-82]

3.15 New Services -.—When an organised service is to be constituted, rules for the constitution of a Service should not be framed in the proforma given in Annexure I, but separate rules should be drafted and processed by the administrative Ministry /Department concerned in the manner indicated in sub-para 2(i) above. The rules for the service should make provision inter-alia for the following : .e" (1) Short title and commencement. (2) Definitions Of the various expressions used in the rules. (3) Scope of the service. (4) Grades and authorised strength with classifications of grades included in the service. (:5) Controlling authority. (6) Initial constitution of the service. (7) Future maintenance of the service. (8) Probation and Seniority. (9) Powers of controlling authority. (1.0) Deputation. (11) Disqualification. (12) Liability for service in any part of. India. (13) Other conditions of service. (14) _Power to relax clause and Saving Clause. (15) Interpretation. 29

3.16 When a Ministry or Department indicates in the recruitment rules pertaining to any post /service, as a source of "deputation", a Service which is under the control of another Ministry or Deparnnent, the latter should be consulted before the draft rules are referred to the Union Public Service Commission. If the controlling Ministry or Department concerned with the Service concur in the proposal, this would, in effect, amount to an understanding being reached with them that a suitable person would ordinarily be made available- on deputation by them for the post/ service in question. Copies of the recruitment rules for the post/service in question, after they halve been notified, may also be endorsed to such controlling Ministry/Department for information. This would enable the controlling authority to have an idea of demands that. are likely to be made in the Service under its control for purposes of deputation.

For deputation from among the State Services, however, which concern all States, this procedure of prier consultation with the State Governments would, for obvious reasons, be unnecessary. [M HA OM No. 2125/60-Estt.(D), dated 19-13-60]

4. Concurrence of the Ministry of Finance to the alterations in the Service Rules.—As the pay scales to by the Ministry of Finance are on the basis of the qualifications and other requirements laid down for the respective posts. any alterations in the Service Rules applicable to any cadre. which will have the effect of lowering the qualifications below those laid down when the Service Scheme was sanctioned and the pay scales were agreed to by the Ministry of Finance, should receive the prior concurrence of that Ministry. [MlnisEry of Finance (Deptt. of Expenditure) OM No. F.28(1)-E.G.I./58, dated 12-7-581

R--ial-rttion of standards in the case of Scheduled Castes and Scheduled Tribes :- (i In posts/services filled by direct recruitment (whether by examination or otherwise), if sufficien: numbers of Scheduled Castes/Scheduled Tribes candidates are not available on the basis of general standard to fill all the vacancies reserved for them, candidates belonging to these com- munities may be selected to fill up the remaining vacancies reserved for them provided they are not found unfit for appointment to such posts/services. [11/4/LHA OM No. 1/1/70-Estts.(SCT), dated 25-7-701. (ii) The provisions in the recruitment rules/regulations for examinations for relaxation of standards in favour of SCs/STs candidates may be made as follows :— "Candidates belonging to any of the Scheduled Castes or the Scheduled Tribes may, to the extent the number of vacancies reserved for the Scheduled Castes and the Scheduled Tribes cannot be filled on the basis of the general standard, be recommended by the Commission by a relaxed standard to make up -the deficiency in the reserved quota, subject to the fitness of these candidates for selection to the post/service, irrespective of their ranks in the order of the merit at the examination." [Department of Personnel OM No. 8/21/71-Estts.(SCT), dt. 19-10-71.1

II. APPOINTING AUTHORITIES

. All India Services Appointments of persons to any of the Services included in the All India Services through recruitment on the basis of competitive examinations, or through promotions/selections of members of State Services to the corresponding All India Service shall be made by the Central Government. Appointment of officers directly recruited to an All India Service to posts in the senior time-scale of pay of that Service shall be made by the State Government concerned. [Rules 6 and 6A of the. I.A.S. (Recruitment) Rules. 1954; the I.P.S. (Recruitment) Rules. 1954: the I.F.S. (Recruitment) Rules, 1966.1 30

2. Central •Civil Serzyides yand Post. 2.1 All appointments to Central Civil Services. Group 'A' and Central Civil Posts, Group 'A' shall be made by the President, except where the President may, by .a ,general or special order, and subject to such conditions as he may specify in such order, delegate to any other authority the .power to make such appointments. [Rule 8 CCS (C.C.&A.) Rules, 1965]. 2.2 The President has delegated powers to the Lieutenant Governors of Delhi. Manipur. Tripura, Goa, Daman and Diu, and the Administrator of Dadra and Nagar Haveli to - make all appbintments to Central Civil Services and Posts Group A under the Delhi. Manipur. Tripura, Goa, Daman and Diu and the Dadra and Nagar Haveli Administrations respectively. But no appointment to the post of Chief Secretary or Finance Secretary or Inspector General of Police or Development ComMissioner or any other post which carries an ultimate IZninry Cif rupees two thousand per mensem or more shall be made except with the previous approval of the Central Government. [MHA Order No. 25/35/55-Estts.(A), dated 134-59 as amended by .No. F. 7/26/63- Estts.(A) dt...5-:8-63; No. 7/1/65-Estts.(A) .dt. 10.2.65.; No. 7/6/69-Esns..-(A) dt. 12-6-69]. 2.3 All appointments to Central Civil Services Group A and Central Civil Post:, Group A under the Arunachal Pradesh & Mizoram Administration shall respectively made by the Administrators of Union Territories of Arunachal Pradesh and Mizoram appointed under Article 239 of the Constitution. But no appointment to the post of Chief Secretary, Finance Secretary, Inspector General of Police or Development Commissioner or any other _post Which carries an -Ultimate salary of rupees two thousand per mensem or more shall be made except with the previous approval of the Central Government.

- [DOP & AR OM No. 7;./2/72-Estt.(R), dt. 21-1-72] 2.4 All appointments to Central•Civil Services Group A and Central Civil Posts Group A carrying scale of pay the maximum of which does not exceed Rs. 18001- per mensem under the North Eastern Council (Ministry of Home Affairs) set up under Section 3 of the North Eastern Council Act, 1971 shall be made by the Secretary of that Council. [130P & AR OM No. 7/8/72-Estt. (A), dt. 18-1-73]. 2.5 All appointments to the Central Civil Services (other than the General Central Service) Group B, Group C and Group D shall be made by the authorities specified in this behalf in Annexure-W. In respect of the Group ,C and Group D civilian services, or civilian posts in the Defence Services, appointments may be made by officers empowered in this behalf by the aforesaid authorities. {Rule 9(1) of the C.C.S. (C.C. .& A) Rules, 1965., read with Notification No.. 7/3/68- Estts.(A) dated 21-8-72]. NOTE : "Defence Services" means services under the Ministry of Defence paid out of the Defence Service Estimates, and not subject to Army .Act, 1950 (46 of 1950), the Navy Act, 1957 (62 of 1957) and the Air Force Act, 1950 (45 of 1950). [Rule 2(e) of the CCS (CC&A) Rules, 1965].

2.6 All appointments to Central Civil Posts of Group B, Group C and Group D included in the General Central Service, shall be made by the authorities specified in that behalf by a general or special order of the President, or, where no such order has been made. by the authorities specified in this behalf in Annexure-IV. [Rule 9(2) of the CCS (CC & A) Rules. 1965 read with MHA Notification No. 7=3-68- tstts.(A), dated 21-8-71]. 3

3. Reservation The Govt. of India have framed rules/issued instructions from time to time providing reservation and other concessions for the Scheduled Castes and Scheduled Tribes and other' special categories of persons for appointment in various services/posts. The extent of the. percentage prescribed for such categories is indicated below :—

Category Percentage

(i) Scheduled Castes • 1.5% (ii) Scheduled Tribes • 71%

(iii) Ex-servicemen 10% in Group 'C' Posts and 20 % in Group `D' Posts subject to proviso of rule 4 of .Deptt. of Personnel & AR Notiftca- cat ion No. 39016/10/79-Est t. (C). dated 15-12-79. {iv) Physically Handicapped (viz. The Blind, the Deaf and the 3% in Groups 'C' and 'ID' posts/Services. Orthopaedically handicapped). (v) Appointments of (a) son/daughter/near relative of deceased Ministries/Departments can recruit/appoint Govt. servants in Group 'C' and 'D' posts. these categories of persons in relaxation of the recruitment prcedure to the extent that these (b) sons/daughters/near relatives of Govt. servants includingi all other reservations (mentioned in Groups C and D posts. who are retired on medical )-against (i) to (iii) together with carry forward grounds under Rule 30 of CCS (Pension) Rules, 1972 reservation which at present is applicable only on or before attaining the age of 57 years; and in respect of Scheduled Castes/ Scheduled Tribes tc) Meritorious Sportsmen against Groups 'Cand and handicapped should not exceed 50% of `ID' Posts. t the vacancies available on any particular coca- .) scion.

[DOP&AR OM No. 14014/1/77-Estt(D), dt. 25-11-1978; 16/26/66-Estt(D). dt. 23-4-1960; 14034/1/77-Estt(D), dt. 23-5-1978; 14014/1/77-Estt(D), dt. 25-11-1978; 14014/!10/80-Estt(D), dt. 18-3-1982; 14014/6/83-Estt(D), dt. 1-3-1984; DOP&T OM No. 55014/1/85-Estt(D), dt. 7-4-1986; DOP&T Notification No. 15012/8/82- Estt(D), dt. 12-2-1986; DOP&AR OM No. 39016/20/80-Estt(C), dt. 30-12-1980; 39016/6/77-Estt(C), dt. 4-11-1977; 15012/6/77-Estt(D), dated 28-14978 and 18-7-1978; 14034/11/80-Ektt(D), dt. 30-10-1980; 14016/3/79-Estt(D), dt. 21-5-1979; 14016/1/81-Estt(D), dt. 9-2-1981; 5/1/60-Estt(D), dt. 28-6-60; DOP&T OM No. 1/62-Estt(D), dt. 31-7-1962; 35034/2/84-Estt(D), dt. 30-9-1986; DOP & AR OM No. 14/1 /72-Estt(D), dt. 28-12-1972; 14015/1/76-Estt(D), dt. 4-8-1980; DOP&P OM NO. 14034/4/85-Estt(D), dt. 18-9-1985 and 14014/1 /77-Estt(D), dt. 16-10-19851.

III. FILLING OF POSTS

1. Selection and appointment of officers to Secretariat posts of and above the rank of Under Secretaries to the Government of India and certain important non-secretariat posts : The Government have prescribed the following instructions on this sul3ject : 1.1 The Establishment Officer to the Government of India shall act as the Secretary and his office will provide the Secretariat, to the Appointments Committee which has been re- constituted under Cabinet Secretariat (Department of Cabinet Affairs) Memorandum No. 11 1V3/CF-70, dated the 4th August. 1970, with the following functions : (i) To consider all recommendations and take decisions .in respect of appointments specified in the Annexure to the First Schedule to the Government of India (Transaction of. Business) Rules, 1961: 32

(ii) To decide all cases of disagreement relating ti appointments between the departments concerned nnri the L.P.S.C.; and

(iii) To consider and decide representations from officers of the rank,, of Joint Seereta- ries o;. equivalent and above against adverse remarks.

The Committee shall also consider and decide cases of premature retirement arising under the- Civil Services Fifth Amendment) Regulations, 1969. as fall within its purview.

• • ••I- Constitution and functions of the Senior Selection Board and Central Establishment E.oartf.

For staffino, administraitve posts of and above the rank of Under Secretary to the Govern-

t India, including posts in the public sector undertakings referred to below the Depart- ment of Personnel shall be advised by the two Boards as set out below :—

A. rift SENIOR SELECTION BOARD

(a) The Board shall consist of five members including the Chairman and the Member Secretary. (b) The abinet Secretary will be the Chairman (ex-officio) and Secretary, Department -of Personnel & -Trg. as Member (ex-officio). (c) -Other Members of the Board will be two .other Secretaries to the Government of India rd.i A suitable system of rotation shall be established under the orders of the Appoint- ments Committee of the .Cabinet to secure the annual retirement of the other -Members. (.e.) The Establishment Officer to the Government of India shall act as Member Secre- Lary to the Board.

Functions I. It chall be the duty of the Board to make recommendations, having regard to the niit, claims and availablity of all officers in the field of choice :---

(a) for appointment to posts of Joint Sretary to the Government of India: (b) for appointment to all other non-Secretariat posts which carry a pay scale, the maximum of which. exceeds Rs. 2500 but does not exceed Rs. 3000, when it is proposed to appoint thereto officers of the All India Services/Central Secretariat Service or those belonging to any of the Services which normally supply officers for manning posts at (a) above. This would include posts in the public sector undertakings, but would not include cadre posts to which appointments are to be made only from among officers of the concerned cadre; and

(c) for deputation on Fellowships/Training in such of the cases as are referred by the Government, to the Board. 11, To consider and make recom_mendations to the Appointments Committee in respect of such cases of premature retirement under ER. 56(j) or Article 459(h) of the Civil Service Regulations as fall within the purview of the Board. M. To advise the Department of Personnel in such other matters as may be specifically rderred to the Board by the Department. .33

B. THL CENTRAL ESTABLISHMENT BOARD Constitution (a) The Board shall consist of five Members including the Chairman and the Member-. Secretary; (b) The Secretary, Department of Personnel, will be the Chairman (ex-officio); (c) The Establishment Officer will be Member-Secretar• (ex-officio); (d) Other Members of the Board will be three other Secretaries to the Government of India, who are appointed by rotation every year. Functions It shall be the duty of the Board :- (a) having regard to the merits, claims and availability of all officers in the field of choice for any particular vacancy, to make recommendations for the selection and appoint-• ment to- (i) all posts of and above the rank of tinder Secretary but below the rank of Joint Secretary to the Government of India in the Secretariat; (ii) all other non-Secretariat posts which carry a pay scale, the minimum of which is Rs. 1200 or more and the maxihrin-L of which is Rs. 2500 or less when it is proposed to appoint thereto officers belonging to All India Services, Central Secretariat Service or officers belonging to any .of the Services which normally supply officers for manning posts at (i) above. This would include all such posts in the public sector pricictreiki Qs but would not include cadre posts to which appointments are to ix made only from among the officers of the cadre concerned. (b) to make recommendations for selection for deputation on Fellowships/Training in such of the cases as are referred to b3. the Government to the Board;

(c ) to advise the Department of Personnel on matters specifically referred to the Board by that Department; and (d) to consider and make recommenciations to the Appointments Committee in respect of such cases of premature retirement under F.R. 56(j) or Article 459(h) of the Civil Service Regulations as fall within the purview of the Board. (e) the following additional items of works are also referred to the Central Establish- ment Board. (i) deputation of officers below the level of IS to Fellowships/Training as also to institutional organisations; (ii) extension of tenures of officers falling within the purview of the CEB, including those deputed to public sector undertakings; (iii) to consider and make recommendations to the Committee ha respeot of cases of retirement from service in public interest of officers belonging to the All India Services drawing pay in a scale. the maximum of which does not exceed Rs. 2500/-; (iv) to consider and make recommendations to the Committee in respect of represen- tation against retirement from service in public interest made by the officers covered by item (iii) above 1.3 Establishment Officer to the Government of India— (1) An Officer, not lower in status than a Joint Secretary to the Government of India, administratively under the Department of Personnel & Trai7ing shall be designated as the Estab- lishment Officer to the Government of India.

.1.i 4

It shall be.his duty inzer. n to be the Secretary of the Appointments: Committee of tne Cabinet aadeeldember tv,eareIe Secretary of the Senior Selection Iloare the Central lestablishmew Beard; GO to receive communications intended for the Appointments Committee or the respective .Boards and to obtain „and .communicate their orders to the Ministries/Depart- ments concerned; ;(,.iii) to keep himself fully. informed of possible .cue impending vacancies in posts falling within the purview of the Appointments 'Committee or the respective Boards anti the availability of officers of the requisite seniority/ qualifications and expe int= for

filling such appointments; • (iv) to keep himself in close touch with State Governments, the Comptrollerbmptrolleraii :editor Cieneral, and other ,cadre controlling ;authorities for the systematic plamihis and maintenance ofla supply of suitable officers for manning --the "deputation - posts a: the Centre; this will necessarily involve the identification of talent with a view to its irL .:development and utilization;

(it ) to ensure up-to-date maintenance and proper custody of confidential recorde of all -officers belonging to the IAS and the Central Administrative Pool, or those already appointed or proposed to -be appointed to the Grade l of the Central Secretariat .Service; (vi) to conduct all correspondence with State Governments, the Comptroller and Auditor ;,General and other cadre controlling authorities or the Ministries concerned in ren.rd lo the . selection or reversion of officers in connection with :apponitments withie the maim purview of the Appointment Committee or the respective Boards; (vii) to keep himself fully informed of all aspects of senior management (i.e. join: Secret- e nee... aries and above and their equivalents) including development of personneflor it; (viii) to deal with all matters pertaining to the career planning for the I.kS and the Central • Secretariat Service; (ix) to assist in policy formulation for matters relating to career planning for the All India and Central Services; and (x) to maintain 'liaison With professional institutions in personnel matters. (2) All correspondence between Ministries at the Centre on the one hand and.the:Comptraller and Auditor General or other Cadre authorities or the State Governments on the other for the loan of officers for employment at the Centre shall be canalised through the EstabliShment Officer Whenever feee,e,ee . • either .e ,„ . .. .,..,.. , . • • (a) The officer whose services are required belongs to an .All-India Service or a Central Service Class i, a State Civil or a State Police Service or (h) the officer is required for a post which is within the purview ;of the respective Boards or the Appointments Committee. (3) No Ministry or Department or autonomous body financed by the Central Government shall obtain or try to obtain the services -of an All-India Services officer by direct correspondence with any State Government. 1.4 Procedural Instructions (1) (a) All vacancies, actual or impending in posts lying within the purview of the respective Boards shall be reported forthwith to the Establishment Officer to the Government or India with full details as to the nature and duration of the vacancy, a detailed description of the specific duties and responsibilities of the post and the .qualifications required, and special qualifications. experience. etc. if any. needed in the incumbent 35

It will be open to Ministries and Departments to indicate at the same time the names of any particular officer or officers whose claims and suitability they wish the respective Boards or the Appointments Committee to consider. ('b) The Establishment Officer, acting on behalf of the Boards, shall in all cases consider the claims, merits and availability of all officers within the field of choice and recommended a panel of three names for each vacancy, keeping in view educational qualifications, service, experience and special training required for effective performance of the job. Provided that where a sufficient number of officers possessing the qualifications and experience necessary for a particular post is not actually available, the Establish- ment Officer may red_uce the. number of officers so included in the.panel to two or one. (c) In considering the names suggested, every effort should be made by the Ministries to confine the final selection for a vacancy from among the names on the panel, and if in any particular case, the names on the panel are not acceptable, the Ministry concerned will inform the Establishment Officer of the detailed reasons as to why each officer suggested is not considered suitable. (d) The Establishment Officer, may then suggest another panel of names to the Ministry/ Department for making a selection. If the Ministry /Department fail to make a selection out of the two panels, the Establishment Officer shall report the matter to the Board concerned for further instructions. (e) The Establishment Officer will present all relevant material together with his own recommendations, if any, for the consideration of the respective Boards and/or the Appointments Committee, as the case may be. (f) In all cases which do not require the orders of the Appointments Committee, final selection shall he made by the Minister concerned on the 'basis of the recommendations of the respective Board. All other cases shall be submitted by the Establish- ment Officer for the final orders of the Appointment Committee.

-42) The Senior Selection Board or the Central Establishment Board shall not be concerned with recommendations for appointment to posts at the level of Additional Secretary. Special Sec- retary and Secretary to the Government of India.

(3) In respect of cases referred to at (2) above, the Cabinet Secretary shall, after considering the claims of various officers whether serving in the Government of India or in the States, submit his recommendations directly to the Appointments Committee for orders. In the discharge of his special responsibility for management tasks concerning senior management. the Cabinet Secretary shall be assisted by the Secretary. Department of Personnel. (4) The Senior Selection Board or the Central Establishment Board shall not be concerned with recommendationS for :— (a) appointments of members of the Indian Foreign Service to posts included in the Foreign Service Cadre which arc made on the recommendations of the Foreign Service Board: (b) appointments to posts under the control of the Ministry of Railways which are made on the advice of the Railway Board; and (c) appointments to posts under the control of the Ministry of Defence other than civil Posts which are made on the advice of the Services Selection Board and other specified authorities. 6-35Per & Trg/87 3.5 E4aemions These instrUctions do not apply to :— (a) statutory appointments,Ao be made by the President in the-discharge of his constitutional powers or obligations; and (b) appointments of Ambassadors, Heads of Missions and other High dignitaries under the „aegis of the :Ministry of External Affairs. 1.6 interprelatiin. All questions of doubt or dispute regarding the interpretation of these instructions shall be decided by the Department of Personnel & Training. [Deptt. of Personnel & AR OM No. 33(1)-E0/70, dated 27-10-1970 as amended by OM No. 33(4)-EO/70, dated 23424972).

(List .of appointments Tequiring the ay 1 of the Appointments Committee of the Cabinet.) Ministries Appointments 1 2 Ministry of Railways 1. Chairman, Railway Board. 2. Members and.Additional Members of the Railway Board. Financial Commissioner for Railway. General Managers of Railways and_equivalent appointments. (1) Appointments of officers other than those belonging to the Ministry .of External Affairs to posts equivalent to Third Secretaries or above in Indian Missions abroad. Selection of Officers holding posts which carry a salary (excluding allowances) or a minimum or maximum salary (excluding allowances) of not less than rupees two thousand per month, for appointment under ITEC Programme

Ministry of External Affairs . 1. Secretariat appointments of and above the rank of Deputy Secretary. 2. Field appointments above the rank of first Secre- taries to Missions except appointments of Ambas- sadors, Heads of Missions and other Higher dignitaries. 3. (i) Appointments of officers other than those belonging to the Ministry of External Affairs to posts equivalent to Third Secretaries or above in Indian Missions abroad. (ii) Selection of officers holding posts which carry a salary (excluding allowances) or a minimum or maximum salary (excluding allowances), of not less than rupees two thousand two hundred and fifty per month for appointment under ITEC Programme. Ministry of Defence I . Secretariat appointments of and above the rank of Deputy Secretary. 2. Scientific Adviser to the Defence Minister. 3. Director General, Armed Forces Medical Ser- vices. 1 2 3. (a) D.G. Ordnance Factories. 3. (b) Addl. D.G. Ordnance Factory. 3. (d) Director, Military Land & Cantonment. 4. (a) Appointment, whether salaried or not, of Chairman and other members of the Board of Management (including the Managing Director and the Financial Adviser, if the Financial Adviser is a member of the Board of Management) of any State owned public corporation, company or enterprise except where such appointments are made ex.-of.= by Govt. (0) Employment of any person, who has attained the age of 58 years, in any State-owned public corporation, company or enterprise, where the pay (including pension and pensionary equivalent of retirement benefits) proposed tc be fixed for such person exceeds Rs. 2,500- per mensem or where the minimum of the pay scale proposed to be given to such persor. is Rs. 2,500 or more. (c) (i) Appointments of officers other than those belonging to the Ministry of External Affairs to posts equivalent to Third Se- czetacies or above in Indian Missions abroad. Seiection of officers holding posts which carry a salary (including allowances) or a minimum or maximum salary (excluding allowances), of not less than rupees two thousand two hundred and fifty per month, for appointment under ITEC .Programme. ARMY 5. Chief of the Army Staff. 6. Vice-Chief of the Army Staff/General Officers Commanding-in-Chief, Central Command, Sou- thern Command, Eastern Command, Western Command and Northern Command. 7. Principal Staff Officers at Army Headquarters, that is to say, Deputy Chief of the Army Staff, Adjutant-General, Quartermaster General and Master General of the Ordnance and Military Secretary. NAVY 8. Chief of the Naval Staff. 9. Flag Officers Commanding-in-Chief, Western and Eastern Naval Commands, Vice-Chief of the Naval Staff and Principal Staff Officers ar Naval Headquarters in the rank of Vice-Adm rat, i.e. Chief of Personnel and Chief of Materiat. 10. Flag Officers, Commanding Naval Area/Fleet fir. the rank of Rear Admiral, Principal-Staff Officers at Naval Headquarters in the rank of Rear Admiral, i.e. Deputy Chief of the Naval Staff and Chief of Logistics. 1 2 AIR-FORCE 11. Chief of the Air Staff.

• 12. Vice-Chief of the Air Staff; Deputy Chief of the r. :;:lf.ac Air Staff; Air Officer-in-Charge, Maintenance; 4rn: Air Officer-in-Charge, Administration; Air Offi- cers Commanding-in-Chief, Headquarters Wes- tern Air Command, Headquarters 'Central Air ;.ait Command; Headquarters Eastern Air Command at. and Headquarters Maintenance Command. 13. Air Officers Commanding-in-Chief, Headquarters, Training Command, and AirOfficer Command- *cm -ri'ltAbs.- ing-in-Chief No. I (opl.) Group, IAF. 1114t7nfatkvritE , t Note : No reference to the Appointments Committee of the Cabinet is required for theltpansfer of an officer approved for an appointment to any #.2q. -post included in entry 6,7, 9, 10, 12 or 13 **407 above to another post- included in the same entry. Department of Atomic Energy . 1. Secretariat appointments of and above the rank of Deputy Secretary. 2.4a) Appointment, whether salaried or not, of •404g: Chairman and other Members of the I Board of Management (including the Managing , wx. 7' ai.i147tr:: Director and the Financial Adviser, if the Financial Adviser is a member of the Board of Managment) of any State-owned poblic corporation, company or enterprise except where such appointment is made ex-offiico by Govt. (b) Employment of any person who has attained the age of 58 years in any State owned public corporation, company or enterprise, where the pay (including pension and vri pensionary equivalent of retirement benefits) proposed to be fixed for such person, exceeds Rs. 2,500j- per mensem or where the minimum of the pay scale proposed to be cg -1- givan to such person is Rs. 2500 or more. 7:7>•. •

ts,:::.7P 3. All other appointments which are made by the Government of India or which require the approval of the Government of India and which carry a salary (excluding allowances), or a minimum or Maximum salary (excluding allowances) of not less than Rupees two thousand two hundred and fifty per month. 4. (i) Appointment of Officers other than those belonging to the Ministry of External Affairs to posts equivalent to Third Secretaries or above in Indian Missions abroad. (ii) Selection of Officers holding posts which carry a salary (excluding allowances ) or a minimum or maximum salary (excluding allowances), of not less than rupees two thousand two hundred and fifty per month, for appointment under ITEC Programme. 1 2

A31,l_cther lvlinistries J. • Secretariat appoirlments' of and above the rank of Deputy SecreU rY• , Aivointments, whether tether salaried or not, of— (i) Chairman am other members of the Board of Management (including the Managini!: Director and the Fnmv ise en atn.r Adviser, if the Financial Ad- ie member of the Board of Mann'''. of any State owned public car- Pnraion, company cr enterprise except whet., such appointment is made ex-officio by Gwenunent : (ii)-Gfivernor and any of the Deputy Gover- nors of the Reserve Bank of India ; (b) Employment of any person who has attained Vile age of 58 years in any State owned public corporation, company or enterprise where the pay (including pension and pensionary equivalent of retirement benefits proposed to . be fixed for such person, exceeds Rs. 2,500/- per mensem. Or where the minimum of the pay scale proposed to such person is Rs. 2,500 or more. 3 •Appointment to any post in the Air India Corpo- ration or the Indian Airlines corporation which required approval of the ,Central Government under the provisions Of the Air Corporations Act, 1953 (27 of 1953). 4. All other appointments which are made by the Government of India or which require the approval of the Government of India and which curry a salary (excluding allowances) or a minimum or maximum salary (excluding allowances) of not less than rupees two thousand two hundred and fifty per month. 5. (i) Appointments of officers other than those belonging to the Ministry of External Affairs to posts Equivalent to Third Secretaries or above in Indian Missions abroad. (ii) Selection of Officers holding posts which carry a salary (excluding allowances) or - a minimum or maximum salary (excluding allowances) of not less than rupees two thousand two hundred and fifty per month, for appointment under ITEC Programme.

2. Reference to ex-employers.—Bef ore re-employing a person who has resigned his previous appointment with Government, a semi-Government Department or a State Undertaking, the appointing authority should- (i) ask the candidate to furnish full details of his previous employment; (ii) approach the candidate's ex-employer for opinion on his suitability for re-employment; and (iii) after taking such opinion into account decide the desirability of re-employing him. FIVIT-TA nm Nn. 1")..") .1 /66-Peter A 1 .7.-.1arl 11 . A GO1 40

IV. PROBATION 1. Object.--Aftief foqual selection fo!" a post and .efore ec- ttiiton therein th.g-e should be specified peri;x1 Oi twohation during which the \rk of 1.11!k dicer could be carefully watched, and his suitablitY for L. 41.-rnation idecided moat bask. [MHA OM No. 44:21/51-Ests, dated 17-3-1951.] 2. Categories of o159,eers to be kept on probation.—Since perforrhance in a lowler service can only indicate an employ;ee s potentialities for a higher service, it is necessary thtat his suitability should be judged bzi ore he is confirmed in the higher service. Therefore, those promoted as well as the fres entrants to a service should be kept on probation. The controlling authority may, howevc • have the discretion to count any period of successful officia- tion in the service as probatioary, period. [MHA OM No. 44?./5!..kri.s_tsfA dt 3; Period-of probal(w.—. (1) ;:s:rabl- to hav i.:tictutity- as regards to the period of probation in different services, 'nu the parioc of prouauon both fo:- fresh entrants and promotees should normally be two years. But where there are am spec al reasons for prescribing a longer or shorter period, a suitable period may be fixed ii :onsultation with the Department of Personnel & A.R. [(MHA OM No. 34/1 /59-Ests (A) , dt. 154-59; DP&AR No. 4-71 /5Q -Ests (A) , dt. 15-4-59.] (2) In the case of industrial workers employed in the Central Government undertakings, the probationary period would be as follows :- (a) in case of the industrial workers who are subject to the Industrial Employment (Standing Orders) Act, 1946, this period will be as prescribed, under the Rules or certified standing orders; and (b) in case of those who are not subject to the Industrial Employinent (Standing Orders) Act, this period will be six months. (Min. of Labour & Employment OM No. 4/4/59-LRIV, dt. 3-11-62).. (3) In the case of direct recruits to a post/service :— (i) Probationary period save as provided in clause (ii) below, shall be two years. (ii) Direct recruits to posts carrying a pay scale, the minimum of which is Rs. /000/- or above, or to posts for which the age of entry is 35 years or above and where no training is involved, shall be on probation for a period df one year only. (4) Persons who are inducted into a new service through promotion shall also be placed on probation for two years; but there will be no probation for a person promoted from. one grade to another within the same Service, except where the promotion involved a change in the Group of Posts in the same service, e.g. promotion from Group 'B' to Group 'A' in which case the probation shall be for two years. These provisions are also applicable to isolated posts. (5) Wherever promotion includes 'on the job' or 'institutional' training combined with actual performance on the job, probation for a period of two years should be prescribed in the recruitment rules. (6) In the case of those who are re-employed before the age of superannuation, e.g. ex-military personnel, there will be a probation of two years on their appointment/re-employment to civil posts except in respect of cases covered by clause 3 (ii) above. 4. There will be no probation in the case of officers appointed to various posts on : 41

(b) Deputation; (c) Tenure basis; (d) Re-employment after superannuation: and (e) Permanent transfer. [MHA OM No. 44/1/59-Ests(A), dt. 15-4-1959 as amended by DOP&AR OM No. 21011/2/80-Estt(C), dt. 19-5-1983; OM No. 21011/3/83-Estt(C), dt. 5-12-19841.

5. Extention of period of probation.—(1) While the normal probation may be extended in suitable cases, it is not desirable that an employee should be kept on probation for years as happens occasionally at present. Therefore, save for exceptional reasons, probation should not be extended for more than a year and no employee should be kept on probation for more than double the normal period. (2) The decision whether an employee should be confirmed or his probation extended should be taken soon after the expiry of the initial probationary period, that is. ordinarily within six to eight weeks, and communicated to the employee together with the reasons in case of extension. A probationer who is not making satisfactory progress or who shows himself to be inadequate for the service in any way, should be informed of his shortcomings well before the expiry of the original probationary period so that he can make efforts at self- improvement. [MHA OM No. 44/1/59-Estt(A). dt. 15-4-59]

6. Assessment of work and performance during probation : 6.1 Concentration of attention on the probationer's ability to pass the probationary, or the departmental examination tends to obscure the wider object to probation. In Judging the fitness for confirmation of employees selected on the result of a vigorous written examination, passing the probationary or a departmental examination should be essential but not the most important part of the qualification for confirmation. There should be a very careful assessment of the outlook, character and aptitude for the kind of work that has to be done in the service before a probationer is confirmed, and only those persons who possess qualifies of mind and character needed in the particular service and the constructive outlook and human sympathy needed in the public services generally should he confirmed. [MHA OM No. 44/1 /59-Ests (A), dt. 15-4-59]. 6.2 A probationer should be given an opportunity to work under more than one officer during the period of his probation and reports on his work obtained from 'each one of 'these officers. The reports for the whole period may then be considered by the respective D:P.Cs. for determining whether the probationer concerned is fit to be confirmed in service. Since consultation with the Union Public Service Commission for the purpose of assessing the satisfactory completion of probationary period by Group 'A' and Group 'B' Officers is not obligatory under the rules, the association of a member of the Commission with the D.P.C. is not necessary. (MHA OM No. 44/1/59-Ests(A). dt. 15-4-59; OM No. 44/10/61-Ests(A), dt. 29-8-63 and OM No. 44/2/64-Ests(A), dt. 30-7-64]. 6.3 In the case of temporary Government servants who are retained in service for more than two years. there should be a screening process analogous to that of persons appointed substantively. The object of this screening would be to terminate the appointments of those who appear to be inadequate for the service; but a person who satisfies the test would not acquire any special status, and would continue to be liable to discharge etc., in accordance with the original conditions of this employment. [MHA OM No. 44/1/59-Ests(A). dt. 15-4-591. X42

6.4 On the expiry of the period of probation steps should be taken .to 'obtain the assessment reports on the probation and to :— (i) confirm the probationer/issue of orders regarding satisfactory termination of probation, as the case may be. if the probation has been completed to the satisfaction of the competent authority; or (ii) Extend the period of probation [in terms 'of para 1(8) of the OM 44/1 /59-Ests(A), dt. 15th April, 1959] or discharge the probationer as the case may be. in accordance with the relevant rules and orders, if the probationer has not completed the period of probation satisfactorily. IMHA OM No. 44/1/59-Ests(A), dt. 15-4-59 and DOP&AR OM No. 21011/2/80-Estt. (C), alt. 19-5-1983.1

6.5 For the purpose of assessment of the work, separate forms of report on the probationers, as distinct from the usual confidential report forms. may be devised for each of the Services in consultation with the O&M Division of the Cabinet Secretariat (now Department of Personnel & Administrative Reforms). IMTIA OM No. 44/1/59-Ests(A), dated 15-4-59.] ,Afp, 6.6 A model form of Assessment Report on probationers as finalised in consultation with the Ministry of Home Affairs (now Department of Personnel & A.R.) is given in Annexure V. Each Ministry/Department prescribing a form in respect of its own service will be free to adopt it, and where necessary. define its own factors under each heading of the. form treating those listed in the model illustrative. [O&M Div. OM No 10/33/59-O&M, dated 24-11-61]• prraratcr, 417 3 :7 ' 'T4- fr":1,4'7 6.7 Confidential Reports on the performance of Probationers in the grades of Section Officer and Assistant of the Central Secretariat Service should he recorded in special confidential report forms appended in Annexure VI. If a probationer happens to serve under more than one officer during the probationary period, separate reports may be written by each of the concerned officers in these special forms. The usual annual confidential reports should also be written in their cases during the period of probation. IMHA OM No. 13/4/60-CS(A). dt. 21-6-62 & 16-10-62.1

6.8 The Union Public Service Commission are interested in the performance of candidates recruited through them. The Commission follow up the progress of officers, selected through interview, for a period of two years after appointment. In order to follow up the progress of officers selected through open competitive examinations (excluding Defence Services and Minis- terial Services Examinations) held by them. the Commission consider it necessary to watch their performance during the first five years of service. These .five ' years would in most case include the period spent in a training institution as, well, and the Commission are particularly interested in obtaining detailed reports from the Principals of the training institutions of the progress of each recruit in various directions, especially the development of his personality to equip him for the discharge of his duties. For this purpose, they call for Assessment Reports on the work and performance of candidates during the first five years of their service, with a view to reviewing periodically their examination methods, and ensuring that progressively a hater type of recruits is made available for the Service /posts, recruitment to which is made through them. Tn the case of candidates selected through interview, the Assessment Reports are required for a period of two years aft& appointment. [MT-TA OM No. 21/3/59-Ests(B), dt. 25-5-59 and 13-6-59: No. 23/11ff7_Ests (13) , dt. 14-7-67: No. 23/62 /68-Ests(B). dt. 15-3-69,1 6.9 Assessment Reports in respect of candidates recruited/ selected by the Union. Public Service Commission should be sent to the Commission in the proforma at Anncxure [MHA OM No. 23/62/68-E,stt(B), dt. 15-3-69 and No. 23/12/71-Estt.(B), at. 27-4-71]. 6.10 The Confidential Reports are written, because the cases of the officers for crossing of efficiency bar, promotion, grant of pensionar; benefits etc. are to be considered on the basis of those reports as and when the occasions for such consideration arise. The probation reports are, on the other hand, written to help the supervising officer to concentrate or the special needs of probation and to decide whether the work and conduct of the officer during the period of probation or the extended period of probation are satisfactory enough to warrant his further retention in service or post. The probation reports may thus not serve the purpose for which the confidential reports are written, and vice versa. It is, therefore, necessary that in the case of all probationers or officers on probation (including those in the Central Secretariat Service) separate probation reports should be written in addition to the usual confidential reports for the period of probation. [MHA OM No. 44/4/64-Ests(A), dt. 9-10-64]. 7. Date of confirmation of the probationer.—The date from which confirmation should be given effect to is the date following the date of satisfactory completion of the prescribed period of probation or the extended period of probation as the case may be. The decision to confirm the probationer or to extend the period of probation as the case may be, should be communicated to the probationer normally within 6 to 8 weeks. Confirmation of the probationer after completion of the period of probation is not automatic but is to be followed by formal orders. As long as no specific orders of confirmation or satisfactory completion of probation are issued to a probationer, such probationer shall be deemed to have continued on probation. [DOP OM No. 21011/2/80-Estt(C), dt. 19-5-1983 and DOP OM No. 21011/3/83- Estt(D), dt. 5-12-1984] 8. A set of model Rules on probation for organised services have been formulated in consultation with UPSC. (Annexure-XV). [DO? OM No. AB-14017/5/83-Estt(RR), dt. 7-5-1984]. In every case where there is at 9. Departmental examinations during probation.—(1) present no departmental examination, success in which is necessary before an employee can be confirmed, it should be considered whether it would not be appropriate to introduce suCh an examination. [MHA OM No. 44/1/59-Ests(A). dt. 15-4-59]. (2) The marks obtained by probationers at the probationary examination and those awarded to them by the heads of the respective training institutions on the basis of their total performance during the entire probationary period may be added to their marks in the competitive examination to determine their final ranking. But the ranking of the Central Service Group `A' probationers should continue to be made on the result of the competitive examination held by the Union Public Service Commission and the results of any departmental examination should not be taken into account. However, in the case of the probationers of Central Services Group 'A' who do not pass the end-of-the-course test at the Lal Bahadur Shastri National Academy of Administration at lvfussoorie, the drawal of the first increment will be postponed by one year from the date on which they would have drawn it or upto the date on which under their departmental regulations the second increment accrues to them. whichever is earlier. The failed candidates would not be required to take the test again. [MHA OM No. 44f2/59-Estt(A). dt. 15-4-59: No. 44[1 /60-Ests(A). dt. 3-8-62: and OM No. 44/9/62-Ests(A), dt 17-11-641 7-35Per & Trgi/87 10-DischarRe of probationers.

10.1 Instead of treating probatiOn as a formality, the.existing powers -to ,dischatge proba- doners should be Systematically and vigorouSly used so that the necessity of services of employees at later stages may arise only rarely. - dispensing with the .0.1EIA OM No. ,44/1/59-Ests(A), dt. 15-4-591 :I..' 1-0.2 Under rule 5(1) of the Central Civil Services (Temporary Service.) Rules, 1965, the services of a temporary Government servant, who is not in quasi-permanent service, can be terminated at any time by a notice in writing..given either by the Govt. servant to the .appointing authority or by the appointing authority to the Govt. servant. .A question has .arisen -,whether this rule should be invoked also in the case of persons appointed on probation, where in the appointnaltmt letter .a specific condition regarding termination of service without any notice during or at the end of the period of probation (including extended period, if any) has been provided. The-iposi- don is that the C.C.S. (T.S.) Rules no not 'specifically .exclude ,probationers or persotts:: probation as such. However, in view of the specific condition regarding termination of .bn -tervide without any notice during or at the end of the period of probation (including extended ,rperiocl of probation if any), it has been decided in consultation with the Ministry of the Law that in case where such a proviSion has been specifically rnade in the letter of appointment. the deciding factors will be in terms of the letter of appointment and not under rule 5(1) of the CCS (T:S:) Rules, '1965. (MBA OM No. 4110/66-Ests(C), dt. 26-8-671 1, 0.3 Reversion cif a Government servant appointed on probation to any • other post, to his permanent Service, grade or post,- or termination of the Services of a Government servant on probation, during or at the end ref the period .,.pptiinteel of probation in accordance with-the terms (.7c,' appointment or the rules and orders governing such probation, does not amount to a penalty within the :meaning -of Rule -M. of The:C.-CS (CC&A) Rules, 1965. (Explanation (v) and (viii) (a) below Rule of the CCS (CC&A) -Rtilm, 19651 •inkit 135:41!1.17frT1:" .3771..tf V. CONTRACT APPOINTMENT • ..Special Provisions.—Where the C.C.S. special provisions inconsistent with any of the provisions of (C.C.&A.) Rules, 1965 Are. considered necessary in respect of a Government servant. the President. or any other appointing .athority with the previous approval of the President, may, by agreement with Such government servant, make such special provisions. !Ruic 3 (c) C.C.S. (C.C&A..; Rules. 1965]. 2. Model agreement forms.---Appointing authorities should adopt .attreement forms prescribedfor-- the appropriate model (i) initial agreement for recruitment outside India (with Memorandum for ro-engagemem for a further definite period.) (Annexure-VFIT); (ii) initial agreement for recruitment. in India (with Mc -morandtim for re-engagement for a further definite period) (Annexure-IX);. (iii) agreement for extension of service for an indefinite period (Annexure X). !Ministrn,, of Finance OM No. F.2 0(16)-F.ITI/55. dt. 4-6-5 51.

VI. CONTENTS AND FORM OF APPOINTMEN1 ORDERS -144V-11:i . appairtiment. I .1 Offer of appointment should clearly indicate the designation of nest. scale thereto, nature of the appointment viz., permanent, te of pay attached . iinora-y or officiatii.r.i: duration of the pos:. kvhcre poy.:ible and other conditions. if 45

1.2. For every 'Craz,etted. appointment, there should be a gazette notification, and for every other appointment a formal 'order of appointment' as distinct from offer of appointment. Where the appointing authority is President' or the 'Central Government' notification or appointment order should be— • (i) express in the name of the President; and (ii) signed by an officer empowered to authenticate the President's order under Articic 77(2) of the Constitution. Where the appointing authority is other than the President or the Central Government, notification or appointment order should- (i) expressly state that the appointment is made by that authority; and (ii) be signed by appointing authority, or where this is not practicable, by any other officer signing 'for' the appointing authority. The officer so signing— (a) should in no case be higher than the •appointing authority; and (b) should ensure that appointment has been formally approved by appointing authority and the fact recorded on the file. [MBA OM No. 7/43/57-Ests(A), dated 24-1-58]. 1.3 Forms of appointment orders/ notifications.--Spechrien of notification/order of appointment are given in Annexures Xl -to XIV. [MHA OM No. 7 l43/57-Ests(A), dated 17-5-58 and No. 13/1/66-Ests(A), dated 10-2-671.

VII. :ISSUE OF GAZETTE. NOTIFICATIONS

1. Object—The primary object of notifying any item in the Gazette is to .make it known to the public. The notifications relating to Government servants, however, also enable the audit authorities to regulate their pay, allowances. etc., as well as maintain history of services. Accord- ingly. every important event in the official career of a gazetted Government servant affecting his pay and other conditions of service, e.g., leave, reversion, suspension, removal, dismissal etc. • requires to be notified in the Gazette. [MBA OM No. 12/41 '53-Ests.. dated 4-8-541.

2. Leave and Transfer. 2.1 As a measure of economy. the practice of notifying leave and transfer of gazetted officers in the Gazette of India has been discontinued. Such notifications will, however, continue to issue in cases where statutory requirements make it necessary for every change in the incumbency of a post to be notified in official Gazette. [O&M Div. OM No. 40/18/62-0&M (5.7), dated 21-1-63]. 2.2 A question has been raised whether the instructions in para (1) above also apply to cases of deputation of ex-cadre posts and transfer to foreign service. It is. clarified. in consultation with the Comptroller and Auditor General, that the word 'transfer' used in pant (1) above. includes deputation and transfer to foreign service also and that notification reearding these two events in the official career of Gazetted Officers need not be published in the Official Gazette. It would he sufficient if copies of the formal orders sanctioning deputntion and transfer to foreign service are endorsed to audit and other authorities concerned. [0. & M. Div. OM No. 18:1/63-O&M. dated 27-2-631 2.3 Since every case of 'transfer' or 'deputation' from one end results in 'appointment' at the other end a doubt has arisen whether such 'appointment' at the latter end should be notified in the Official Gazette. It is clarified, in consultation with the Comptroller and Auditor General. that appointments resulting from the folloWing. 'types of -train:4er shotild contintele'be notified by the new employer .of the tranSfereel,'tr.-. Liar E (1) Transfer of .a :non-gazetted employee to a fgazetted post. . lootitti .m. ,,,eet a (ii) Deputation of an officer of the State Civil Service or the Indian Administrative Service holding a post in the State, to the Centre, e.g. appointment of a District Magisrate in a State as Deputy Secretary in a Ministry at the Centre. (fir) Deputation of officers belonging to Indian Audit and Accounts Service, Indian. Revenue Service or other Central. Services, to ex-cadre posts under the Central Government e.g., appointment of an Income-Tax Officer as Under Secretary in a Ministry Appointments resulting from transfer of a. Gazetted Officer from one -Office 'to -another Shotild not, however, be notified in the Official Gazette if :- (a) the transfer does not involve any change either in the grade or service (including designation) or the cadre, e.g. transfer of an Under Secretary (Officer .of Grade I of the Central Secretariat Service) in the Ministry of Information and Broadcasting as Under 'Secretary in the Ministry of Labour and Employment. (Here cadre authority continues to be the same -even after transfer viz., Department of Personnel); or (b) the transfer involves a change in the cadre. but no change in the grade or service or designation of a post, e.g. transfer of a Section Officer, Ministry of Home Affairs as Section Officer, Ministry of Foreign Trade; or (c) the transfer involves a change in the designation of the post only, without invobOng any change in the grade or service or in the cadre, e.g. transfer of Section Officer. Department of Works and Housing as Assistant Director of Estates. - Since the decision is to discontinue ,gazette notification regarding leave and transfer only under certain conditions. all other events like first app6intment to a new post or grade and subs...- quent promotions would continue to be notified in the •gazette as heretofore. it may .also be noted that there in pursuance of the instructions issued by Government gazette notifications have to be discontinued, office orders should continue to be issued and their copies endorsed to all concerned. including, where necessary, to audit. [O&M. Div. OM No. 18/11,63-0EVIedt.23-4-63]. lt,• ptyretgbler. 2.4 Since the retirement of Government servants proceeding on leave preparato3n to retirement' or .`refused leave' takes effect from the 'date of -expiry of leave -in the first case anri from the date preceding the commencement of leave in the other case, the question arises whether the two types of leave and the event of retirement should be notified in the official gazette, and. (;ij. whether jointly or separately. In consultation with the Ministry of Finance (Department of Expenditure), it has been decided that the following procedure should be adopted in respect of the above (i) Leave preparatory to retirement —The two events namely, proceeding on leave preparatory to retirement, and actual retirement, should be combined into a single notification in the manner indicated below :- "On the expiry of his leave preparatory to retirement, Shri (name and designation) has retired/will retire from service w.e.f. Jii) Retirement and Refused leave.—In these cases also, the two events may he combined into a single notification in the manner indicated below :- "Shri (Name and Designation) has been granted refused leave for w.e.f...... being the date of his retirement". {O&M Div. OM No. 40/18/62-O&M (5.7), .dated 21-1-63 and Dept. of Administrative Reforms OM No. F.18/1/63-AR, dt. 31-12-64]. 2.5 it has been decided that the leave which may he granted to a Government servant while on foreign service, should be notified in th..' Gazette of India. irrespective of the fact whether the 47 leave is sanctioned by the foreign employer or the authority which sanctioned the transfer to foreign service. [MHA OM No. 13/2/59-Estt(A), dt. 25-2-60]. 2.6 The retirement of a gazetted officer should also be notified. In the case. however, of the notification of a case of leave preparatory to retirement, a second notification that the officer is retiring on a particular date after enjoying this leave will not be necessary. 1[MHA OM No. 33/6/56-Ests(A). dt. 9-4-57]. 3. Holding of current charge.- 3.1 Appointment of an officer to hold current charge of the routine duties of a gazetted post does not involve any change in his emoluments and from the audit point of view, a gazette notification may not strictly be called for. Such appointment should still be notified if it is considered desirable to publish it or ii the officer concerned is required to countersign bills as a controlling officer or exercise statutory or other powers conferred on holders of the post. (MHA OM No. 12/41/53-Ests, dated 4-8-54). 3.2 According to Finance Ministry's OM No. F.12.(2)-EII(A) /60, dated 5-10-60, (i) an order appointing an officer to hold the current charge of the duties of a post should, in the absence of any specific direction to the contrary, be deemed to clothe the officer with all the powers (including statutory powers) vested in the full-fledged incumbent of the post, and (ii) where the exercise of statutory power is involved, it is necessary that the appointment should also be notified in the Gazette. The Law Ministry has since advised that an officer appointed to perform the current duties of an appointment can exercise administrative or financial powers vested in the full-fledged incumbent of the post, but he cannot exercise statutory powers, whether those powers, are derived direct from an Act of Parliament (e.g. Income Tax Act) or Rules, Regulations and Bye-laws made under various Articles of the Constitution (e.g. Fundamental Rules, Classifica- tion, Control and Appeal Rules, Civil Service Regulations, Delegation of Financial Powers Rules etc.) The above legal position may, in supersession of the OM of 5-10-60, be borne in mind while appointing Government servants to hold the current duties, or while performing the current duties, a posts other than their own. [MHA OM No. F.7/14/61-Ests(A), dated 24-1-63]. 4. Redesignation of Gazetted post.—A question has been raised whether redesignation of a gazetted post amounts to the relinquishment of charge of the former post by its incumbent and also simultaneous assumption of the charge of the redesignated post and if so, whether notification regarding the transfer of charge is necessary. It has been decided that both the Gazette Notification and an intimation to the Accounts Officer concerned are necessary. As regards handing over/taking over charge, no formal charge report need be called for in such cases, but in endorsing the copy of the notification to the Accounts Officer, it should be made clear that the redesignation does not involve any change in duties or classification or scale of pay. This would enable the Accounts Officer to instruct the Treasury and other disbursing officers suitably. [MHA OM No. 13/2/58-Ests(A). dt. 1-10-58]. 5. Publication of notifications. Notifications of appointment should be published in the Gazette of India in : (1) Part I. Section 2. in the case of Ministries/Departments. other than the Ministry of Defence. (2) Part I. Section 4, in the case of Defence Ministry. (3) Part Di, in case of other authorities. (MHA OM Nc. F.6/17/49-Pub., dated 31-3-50)

ANNEXUR1. h. Niinistry/Departmern. of,

-Recruitment Rules :for -File 1'4°. ttFt..

Name of No. of Classifies- Setae of Whether Whether benefit -Ageliillit Educational Post Posts tion Pay selection of added years for direct and other qua- post or non- of service ati- ;recruits. lification:. selection missible under required fty.- post Rule10,eif the Airect•rectuits CCS (Pension) Rules, -1972.

"Subject to variation dependent •on workload. The year in which the indicated • number exists should be given within bracket.

Whether age and Period of Method-di Ital. whether Ili case

1p 11 12 13 - 14 .

;:%Lif3FP:.•

.• 7•41trAk

1 , ;44- 4.;4l2..:,..., ' : .. .'..1- ,2,61.1) :* ,.. sawn r.‘,:.;;:„..A.lif -23..f..5-`. .. z-.11: f_ ..,ti....,. , -.. --ic !:-;-..:5.4>f ;:r.443.-!. i-.t.=.t.e..t.t.z. EirtEyr_ ••:#".. -tievar...=- a.:71,2,..x1r.:::::.;!._1-tr-. 7-tt:41/,': .t/StVCi''..; 3:1"-- ihrtiriOnt, iii lie ..rasex,: 4* xid Wc:;:s.":..1.T.s:.. t1:-. ",-41.ar 7.1c.x.)-..7-. iL 244tor: J 3r: :g',-.,.t. .mas$11004105 : ..-54.-3 .1fttittc;:x.ti- t Ii3FK:.1)nt Twerr:.- y i...„ ... .7.0 :!.-1::: *:'-':',T-.,— esAS=:,L;:..tv-"".

.f*•-

• t;'17.1.71.i.:CrS.c.7 ANNEXURE 11 form to be filled by the Ministry/Department while forwarding proposals to the Department of Personnel and the Union Public Service Commission for framing Recruitment Rules for posts.

1. (a) Name of the posts (b) Name of the Ministry/Department. (c) Number of posts. (d) Scale of pay. (e) Class and Service to which the posts belong (of MHA Notification No. 20/16/60-Estt.(A) dated 1 3-3-1 962). (f) Ministerial or non-Ministerial (of F.R. 9) (17). 2. Appointing Authority 3. Duties of the post in detail. 4. Describe briefly the method(s) adopted for filling the posts hitherto. 5. Methods) of recruitment proposed- 6. If promotion is proposed as a method of recruitment— (a) Designation and number of the posts proposed to be included in the field of promotion. (b) Number of years of qualifying service proposed to be fixed before persons in the field becoine eligible for promotion (of M.H.A. O.M. No. 1/5/58-RPS dated 26-2-58). (c) Percentage of vacancies in the gradelproposedto be filled by promotion. (d) Reasons for proposing the percentage in (c) above. (e) Have recruitment rules been framed for the post proposed in the field of promotion ? if framed in consultation with the Commission, please quote, Commission's reference No. If consultation with the Commission was not required please attach a copy of rules framed.

(f) If reeruitmentrules were not framed for the posts in the field of promotion. (i) Please indicate briefly the method of recruitment actually adopted for filling the posts . Please also state the percentage of vacancies filled by each of the methods.

(ii) Please state briefly the educational qualifications possessed by the persons in the field of promotion.

(iii) In case the feeder posts are filled by promotion, the Iv...ruittnent rules for the still lower posts (including the lowest post to which direct • recruitmen; is one of the methods of recr.!1trozat)...... _ may be fu d 44

(g) (1) is the promotion to be made on Selection or non- Selection basis ? (ii) Reasons for the proposal in 1(i)daeova.le'..le_.-

'If '*AD31.C: Mi"reffirjalaffir '11r14 st2huraxitrAnVrgoffii 17-:an% .nete /6.4,461dg.inucatur.:x.ef. ed‘frooieetaarocZe eelvet:itivee , tee- (i) Indicate if the feeder posts are having promo- • tion channels other than the one under consideration. emote afteAd egett,1".. 7. If promotion is not proposed as a method, please state *--tmnu"5"." wby it is not considered desirable/possible/necessary. 1101.-4.4xiir 8. If direct recruitment is proposed as a method of recruitment (of MHAO. fel.No. 2145/55-RPS, dated 8-10-55 ';' Please state) The percentage of vacancies (proposed to be filled by direct recruitment e Indicate if there are any promotional avenues for the direct recruits? _TrsteMzia,'. pzia (1) Age` for direct recruits (of.MHA OM No. 2/ 41/54-RPS dated 3.12-1959). (ii) Is age relaxable for Government servants? Educational and other qualifications required for . eneriO-' :trace direct recruits (It may please be noted that the essential qualifications prescribed are relaxable at Corn- eeerreesir. Itexisieeee missions discretion in case of candidates otherwise.....esuree f. noviocror well qualified. eievoeq,e/ne. au :le eedustuelee. nano:tete.: 'T Essential "eiee,e;

Desirable -e•teene .g•r.iAliw, Ir. neer -.t.xiatuy -(e) Whether Essential qualification 'tto be prescribed 14.1.!txeef: eti; eceureee. .oefeivaii are in accordance with any Act (s)? If so, please ;;;;P'. At} no-Dfsuitnc. quote the relevant Act(s) under which it is necessary .(gleee-M bausi and also supply relevant-extracts from the Act(s). emelettee:e t z r.- ....1.:*frtfe (f) Has the post been advertised by the Commission in the past? If so, please quote Commission's ere-. ee z. :Witt:Mk; 4flikfilelt" ference No. .17= Sr2tke . f0s=04/7, 9. If directrecruitment is not proposed as a method;. -- please state why it is not considered desirable/possible/necessary. 10. (i) If promotion and direct recruitment are both"' proposed asmethotle of recruitment, will the educational qualifications proposed for direct recruits apply in case of promotions? (ii) If not, to what extent arethe educational qualificii- tionsproposedtobe relaxed in case of promotions. 11. (a) Is deputation/transfer proposed ae a method of recruitment ? If so, please state the reasons for the proposal. Please state clearly whether deputation or transfer or both are proposed. (b) Tile percentage of vacancies proposed to be filled by this method. (c) The period to which deputation will be limited. (d) The names of the poste of grades or services etc. from which deputation/transfer is proposed. (Of melee O.M. N :: 125 460-Estt.(D) dated 194-1960). 51

12. (a) If any, of the methods is proposed fails, by what methods are such vacancies proposed to be filled. (b) Whether the recruitment rules relate to a post which has been upgraded from Group 'C' to Group 'B' or Group '13' to Group 'A' or within the same group ? If so. whether the necessary provision for initial constitution has been proposed. (c) Whether the recruitment rules relate to a post which is proposed to be down graded ? If so,' whether necessary safeguards have been suggested in respect of the existing incumbents of that post ?

13. (a) Special circumstances, if any, other than those covered by the rules, in which the Commission may be required to be consulted. (b) Whether the Deptt. of Personnel and Training have concurred in the proposal ? (c) Whether the Deptt. of Pension and Public Grievances have concurred in for the grant of benefit of added years of service under the Pension Rules ? 14. If these proposals are being sent in response to any refere nc e from the Commission , Please quote Commis- sion's reference No. 15. Name, addresses and telephone numbers of the Ministry's Representatives with whom these proposals may be discussed if necessary, for clarification/early decision.

Date : Place : Signature of the Officer sending the proposals, Tele. No. & T O.M. No. AB-14017/29/85-Estt. (RR) dated 16-5-86].

8-35 Pers. & Trng,/87 ANNEXURE In F,rin to b2 filled the Ministry/Department while Forwarding Proposals to the. MRA, Deptt. of Personnel & Trg . and the Union Public Service Commission for amending Approved Recruitment Rules. 1. (a) -Name of the posts. (b) Name of the Ministry/Department . 2. Reference number in which Commission's advice on recruitment rules was 3.

Col. . Provisions in the approved rules Revised proVision proposed Reasons for the revision pro- No. posed

4. Nart-cs, addresses and telephone numbers of the Ministry's Representatives with whom these proposal:: may be discussed, if necessary, for clarificat ioni early decision. Date : Signature of the Officer Sending the propoRals. 49.1 Place : Telephone No.

• J,

,t14441:igrari

• • • ANNEXURE IV

Statement showing appointing authorities for Group B, C & D Services and Posts

Si. Description of Service Appointing authority No.

1 2 3 (1) Central Civil Services, Group B (Except for Civilians in Defence Services) 1. Section Officers' Grade of the Central Secretariat Service (excluding Section Officers with Class I Status) President 2. Assistants' Grade of the Central Secretariat Service President 3. Central Secretariat Stenographers Service, Selection Grade & Grade I President 4. Central Secretariat Stenographers Service, Grade II • President 5. Central Health Service, Group B • Secretary, Ministry of Health 6. Indian Meteorological Service, Group B • Director General of Observa- tories. 7. Labour Officers Group B Secretary, Ministry of Labour / 8. Postal Superintendent's Service, Group B Director General, Posts Telegraphs Board. 9. Postmaster's Service, Group B do. 10. Telegraph Engineering & Wireless Service, Group B do. 11. Indian Posts and. Telegraphs Accounts and Finance Service, Group B • do. 12. Telegraphs Traffic Service, Group B do. 13. Central Excise Service Group B Superintendents, Group B (including Deputy Headauarters Assistant to the Collector) and District Opium Offi- cers Group B • Collector of Central Excise,/ Land Customs; Narcotics Commissioner. 14.Customs Appraisers Service Group B Principal Appraisers and flea d Appraisers • Collector of Customs 15.Customs Appraisers Service Group B Appraisers • do. 16. Customs Preventive Service Group B Chief Inspectors do. 17. Customs Preventive Service Group B Inspectors do. 18. Income-Tax Service, Group B Commissioner of Income Tax Botanical Survey of India, Group B Chief Botanist, Botanical Sur- 19. vey of India. Director General, Geological 20. Geological Survey of India, Group B Survey of India. 21. Survey of India, Group B Surveyor, General of India Director Zoological Survey of 22. Zoological Survey of India, Group B of India. • Engin,: r-in-Chief, Central 23. Central Electrical Engineering Service, Group B Public Works Department. 24. Central Engineering Service, Group B • do. 25. Central Engineering Service, Group B (i) Posts in the Ministry of Irrigation & Power • Joint Secretary Posts in the Central Water and Power Commission • Chairman, Central Water & (ii) Power Commission. Posts in the Chambal Control Board • Joint Secretary, Ministry of (iii) Irrigation & Power. Commissioner (Grip Basin) (iv)Posts in the Farakka Barrage Control Board Ministry of Irrigation and Power. (v) Posts in the Ganga Discharge Circle do. 53

r,4

2 26. Central Power Engineering Service, Group B (i) Posts in the Ministry of Irrigation & Power • • Joint Secretary (ii) Posts in the Central Water and Power Commission • Chairman, .Central Water Power Commission.

27. Indian Salt Service, Group B • Joint Secretary, Deptt. of In- dustrial Development. 28. Indian Foreign Service (B) • President. (i) General Cadre Integrated Gracie Ilaud.a1(excluding Section Officer with Class I status) (il) Cypher-sub-cadre Grade I (iii) Stenographers :— Sub-cadre, Selection Grade and Grade I • (iv) General Cadre, Grade IV (v)-Cypher-sub-cadre, Grade II (vi)Stenographer's .sub-cadre, Grade II 29. Delhi and Andaman and Nicobar Islands Civil Service, Grade II Joint Secretary, Ministry of Home Affairs. • 30. Delhi and Andaman and Nicobar Islands Police Service Grade II • do. 31. Central Information Service, 'Grade III and IV • Joint Srcretary, Ministry of Information and Broadcasting. 32. Central Engineering SerVice (Roads) Group B Secretary, Ministry of Shipping & Transport. .32. General Central'Service, Group B (i) Posts in any Ministry or Deptt. of Govt. of India, other than the post in respect of which specific provision has been made by a general or special order of the President • Secretary in the Ministry/ Department. (ii) Posts in Union Territories other than Delhi Administration, the Andaman and Nicobar Islands and Lakshadweep Administrator (iii)Delhi Administration All Posts • Chief Secretary (iv) The Andaman and Nicobar Islands All Posts • Chief Commissioner (v) Lakshadweep All Posts - Administrator. 33. Accounts Officers of the Departmentalised Accounts Officer of Govt. of India. Officers in the office of the Con- troller General of Accounts/ Offices in the Ministries or Deptts. where the Principal Accounts Officer is of the grade of Chief. Controller of Accounts. (2) Central Civil Services, Group C (Except ;for Civilians in Defence Services)

1. Central Secretariat Clerical Service, Upper Division and Lower Division 1 Deputy Secretary or Director, Grade Cadre Authority. IA. Central Secretariat Stenographers Service, Grade-III J 2. Posts and Telegraphs, Accountants Service; Senior Accountants/Junior Accoun- tants. Member, Posts and Telegraph Board. 3. Indian Foreign Service (B) General Cadre Grades V and VI • Deputy Secretary, Ministry of External Affairs. S b

1 2 3 4. General Central Service, Group C • (i) Posts in Ministries/Departments of Govt. other than the posts in respect of which specific provision has been made by a general or special order of the President • Deputy Secretary or Director in the Ministry/Department of Government. (ii) Posts in non-Secretariat Offices, other than posts in respect of which specific provision has been made by a general or special order of the President Head of Office (iii) Posts in Union Territories Head of Office or such other authority as may be specified by the Administrator. (iv) All Group C posts other than Lower Division Clerks in the departmentalised Accounts Offices • Controller of Accounts or Deputy Secy. (•in Ministries! Deptts.) where there is no Con- troller of Accounts. (v) Lower Division Clerks in the Departmentalised Accounts Offices Dy. Controller of Accounts or Under Secretary (in Ministries! Deptts) where there is no Dy • Controller of Accounts.

(3) Central Civil Services, Group D (Except for Civilians in Defence Services) 1. General Central Service, Group D 6) Posts in Ministries or Departments of Govt. other than posts in respect of which specific provision has been made by a general or special order of the President • Under Secretary (ii) Posts in non-Secretariat offices other than posts in respect of which specific -provision has been made by a general or special orders of the President Head of Office (iii) Posts In Union Territories • • • • • • • • Head of Office or such other authority as may be specified by the Administrator. (iv) All Group D posts in Departmentalised Accounts Offices Pay & Accounts Officer (4) Civil Posts in Defence Service. 1. Group B Posts (A) All Group B Posts other than those specified in item (B) • Addl. Secretary

(B) Posts in Lower formations under (i) General Staff Branch • Dy. Chief of Army Staff (ii) Adjutant General's Branch • Adjutant General (iii) Quarter Master General' s Branch • Quarter Master General (iv) Master General of Ordnance Branch • Master General of Ordnance (v) Engineer-in-Chief's Branch Engineer-in-Chief (vi) Naval Headquarters Chief of Personnel (vii)Air Headquarters • Air Officer-in-Charge (viii)Directorate General, Armed Forces Medical Services • DG, Armed Forces Medical Services. (ix)Directorate General. of Inspection • • DG, Inspection (x) Directorate General, National Cadet Corps • DG, NCC (xi) Directorate General, Ordnance Factories • • DG, DGOF (xii) Directorate of Military Lands & Cantonments • DG, Defence Lands & Can tonments. 2 2. Group C D Pests :--- (A) Posts in (i) Armed Forces Headquarters Chief Administrative Officer in cases of all posts except those borne on a common :roster with posts in lower .formations in which cases the power will vest with the authority regulating appointments to such posts in the lower formations. (ii) Office of Directorate General, Ordnance Factories Director General Ordnance Pactories (iii) Heavy Vehicle Factory, Avadi • General Manager (B) Posts in Lower Formations Under : (i) General Services Branch Deputy Chief of Army Staff (ii)Adjutant General's Branch Adjutant General (iii)Quarter Master General's Branch Quarter Master General (iv)Master General of Ordnance's Branch Director of Ordnance Services for,Army Ordnance Corps Civilian Personnel. Director of Electrical and Mechanical Engineering for Electrical and Mechanical Engineering Civilian Person- nel. (v)Engineer-ia-Chief's Branch Engineer-in-Chief. (vi) Naval-Headquarters Director of Civilian Perso- nnel, Naval Headquarters. Air Officer Commanding- in-Chief Western Air Com- mand in respect of posts in units under his administrative command. Air Officer Commanding- in-Chief, Training Command in respect of posts in units under his administrative command. Air Officer Commanding- in-Chief, Maintenance Com- mand in respect of posts under his administrative command. Air Officer Commanding-in- Chief, Eastern/Air-Conunand in respect of posts under his administrative command. Air-Officer Commanding-in- Chief, Central Air-Command in respect of posts under his administrative command. Air officer-in-Charge Adminis- tration, Air Head- 57

3 1 quarters in respect of posts in Air Force Units directly under the administrative control of Air-Head- quarters. Air Officer Commanding. -in-Chief, Headquarters No. 1 (Operational) Group, Indian Air Force in respect of posts tinder his administrative control. (viii)Directorate General, Armed Forces Medical Services • Director General, Armed Forces Medical Services. (ix)Directorate General of Inspection • Director General of Inspec- tion. (x) Directorate General, National Cadet Corps Director General National Cadet Corps. (xi) Directorate General, Ordnance Factories Director General, Ordnance Factories. (xii)Directorate of Military Lands and Cantonments Director of Military Lands and Cantonments. (xiii)Directorate of Public Relations Director of Public Relations. (xiv)Defence Research and Development Organisation Scientific Advisor to the Minister of Defence and Director General, Def- ence Research and Deve- lopment Organisations. • (xvii)Directorate of Technical Development and Production (Air) Director of Technical De- velopment and Production (Air) (xviii)Posts under Security Officer Security Officer, Ministry- of Defence. NOTE :—The term "Armed Forces Headquarters" include Inter-services Organisations like the Joint Cipher Bureau, the National Cadet Corps Directorate the ilitry Lands and Cantonment Directorate, the Dirtecorate of Public Relations, and other organisations, working directly under the Ministery of Defence. ANNEXURE V Assessment of -Officers or Probation Name Service/Department Post held.and Nature of Duties on which he has been employed Experience prior to appointment on probation Assessed By Date Approved By Date INSTRUCTIONS—READ CAREFULLY Each Officer's ability and fitness in his PRESENT occupation or for promotion may be appraised with a reasonable degree of accuracy and uniformity, through this report. The assessment requires the appraisal of an officer in terms of his ACTUAL PERFORMANCE. It is essential, therefore, that snap judgment be replaced by careful ,1 analysis as you are building up administrative leaders of tomorrow. Please follow these instructions carefully : Disregard your genera: impression of the officer and concentrate on;one factor at a time. Study carefully the implications of each factor. When assessing an officer, call to mind instances that are typical of his work and way of acting. Do not be influenced by UNUSUAL CASES which are not typical. Make your assessment with the utmost care and thought. DO NOT ALLOW PERSONAL FEELINGS TO GOVERN YOUR ASSESSMENT. After you have given your assessment for each factor, please sum your general views about the officer indicating in it any additional factors particularly those, related to his INTEGRITY and ability to correct himself if his faults are pointed out to him

Performance Grade Exceeds require- Meets require- Partially Does not meet ments of this job meats of this job meets require- requirements of meats of this job this job ---

I---•ENTAL CAPACITY I. Knowledge of the technical requirements of the job. 2. Analytical ability. 3. Spirit of enquiry. 4. Command of language. 5. Ability to participate in discussions. 6. Sense of responsibility.

Performance Grade Performance Factors Exceeds require- Meets require- Partially meets Does not meet re- ments of this jon meats of this job requirements of quirements of this this job job 1. 2. 3. 58 59 fl. ANORE: HABITS & ATTITUDES 1. Interest in work and aptitude 2. Initiative 3. Self reliance 4. Thoroughness 5. Punctuality 6. Resourcefulness

T1I--STABILITY 1. Poise 2. Fairness 3. Dependability.

IV--ABILITY TO GET ALONG 1. Tact 2. Helpfulness to fellow officials, subordinates and to the public 3. Ability to inspire others. V•ABILITv To MANAGE 1. Decision making 2. Ability to plan and programme 3. Direction and control 4. Ability to evaluate the work of individuals and projects or schemes.

COMMENTS General appraisal of the officer's good and bad qualities in narrative form particularly those related to his integrity and ability to correct himself if his fault are pointed out. Decision if any taken regarding fitness for drawing Istl2nd increments (where applicable).

REMARKS OF THE REVIEWING OFFICER Brief remarks indicating what assessment of the Reporting Officer may be accepted or rejected or otherwise modified. REMARKS & RECOMMENDATIONS OF THE REVIEWING. BOARD /COMMITTEE

Recommendations whether the probationer : (1) Is fit for retention/confirmation or (2) Should be watched for another month (here list what improvements are required in the probationer). or (3) May be tried for some other post (where such a course is permissible under relevant recruitment rules) or (4) May be reverted to his substantive post (here give reasons f6r recommending this course of action). or (5) Should be discharged from Government service (here give reasons for recommending this course of action) Reviewing BoardlCommittee ING ORDERS OF THE HEAD OF DEPARTMENT OR THE ADMINISTERING/CONTROLL DEPARTMENT/MINISTRY 9-35 Pers. & Tragir

; -.11j7;

ANNEXURE VI Assessment Repor; on Probationer) , Section Officers of the Central Secretariat .Servicc Ministry/Office Period of Repor:

PART PERSONAL DATA (To be:filled hi Ministry1Office) 1. Name of Probationer 2. Date of birth 3. Education qualifications 4. Substantive appointment held, if any 5. Particulars of competitive examination on the basis of which appointed and the rank obtained 6. Date of appointment as probationer 7. Date on which the probationary period will be/was . . completed S. Details of extensions of probation, if any Plegibitiravfillbitrat* %I) 63.tailmt:-.:07412kii • 9. (a) Has the probationer passed the final examination — - - • -- , - - of the S. T. School ? If so, whether in the first or in a subsequent attempt (h) Has ha been awarded any prize by the School -? . retii Low heti bruAlixop ;', 115-11tri; a • icztr:trio 10. Sections in which employed during the year ? F:th 'Ca./L.44 1771 , .Inc) bele* OIL 11. Period of absence from duty on leave, etc. .during the year. p7erttf- noissoft:'. nra6HF, PART IT ASSESSMENT BY THEREPORTING OFFICER (Under Secretary or Corresponding Officer) • v : n atme. ix7f (In making the assessment Reporting Officer should keep in view speed and quality of peiformance as revealed by the 0 M data, e.g., Inspection Reports, Arrears statements, proper exercise of delegated powers t , . etc.) sC`,:asLAC 4,74,-L-., • , 1. State of health 2. General Assessment (This should contain an overall assessment of the officer's personality, his good qualities and shortcomings and should in particular ; riIrt4Nrs.: 3 '.:i 17 ;!:; touch on the following points progress in acquir- tr 1.),F,1 „ r'; . ing knowledge of Rules and Regulations and Office .• Procedure etc., keenness and enthusiasm to learn, industry, capacity for expression in oral discussion : . and noting and drafting grasp and intelligence, willingness and capacity to take responsibility, V-10.7! 1';`-f , ¶' t3L: • punctuality and regularity in attendance, aptitude 5. , for any particular type of work, quality of work done (whether methodical, whether able to do work independently, capacity for ensuring prompt disposal . : . of work and submission of the various 0 & M and other returns and cases in proper order ; proper supervision and distribution of work amongst his I. staff; maintaining of order and discipline and check- 60 6i

lug of late attendance; capacity to help, advise staff; and handle his subordinates; sense of duty and discipline, initiative and ability to handle intri- cate cases independently as also the specific items of work authorised under delegated powers). If the officer has been reprimanded for indifferent work or for other causes during the period under review, brief particulars should be given. If the Offi- cer has done any outstanding notable work meriting commendation, brief mention should be made. 3. Integrity this column should be filled as per instructions issued under Ministry of Home Affairs' Office Memorandum No 51/4/64-Ests (A) dated the 21st June, 1965). Signature of the Reporting Officer Name in block letters Designat Date PART III REMARKS OF THE REVIEWING OFFICER (Deputy Secretary or Corresponding Officer) 1. Length of service under Reviewing Officer. 2. General remarks with specific comments about the general remarks given by the reporting Officer and remarks about the outstanding work of the officer. Signature of the Reviewing Officer Name in block letters Designation Date PART TV REMARKS OF THE COUNTER-SIGNING OFFICER (Next Superior Officer) Signature of next superior officer (with remarks, if any) Name in block letters Designation Date PART V REMARKS OF THE REVIEWING BOARD/DEPARTMENTAL PROMOTION COMMITTEE (To be filled in by the Board or Committee when the case is referred to it) Recommendation whether the probationer : (1) Is fit for retention/confirmation OR (ii) Should be watched fora further period (here list what improvements are required in the probationer and specify the period for which he is to be watched further) OR (iii) Should be reverted to his substantive post (here give the reasons for recommending this course of action) (iv) Should be discharged from Government service (here give reasons for recommending this course of action) Nom : Where any adverse entry is made, whether it relates to a remediable or to an irremediable defect, it should be communicated; but while doing so, the substance of the entire report including what may have been said in praise of the officer reported upon should be communicated.

REVIEWING BOARD/DEPARTMENTAL PROMOTION COMMITTEE .11,1544,s14 14, vs,

, zp$41:‘, ,.n?+:4 '...;.}346:4141:;11.54:. rr :ittlfitiV 'crAtitt4iti. sin. PART tb7 ORDER OF THE HEAD OF DEPARTMENT OR THE ADMINISTRATIVf.: CONTROLLING -- MINIISTRY/DEPARTMENT (on the remarks of the Reviewing Board/DPC) ;IL riov: ASSESSMENT REPORT ON PROBATIONARY ASSISTANTSICAF.XHE4,„„,„ • um; CENTRAL SECRETARIAT SERVICE ofibuicutik: wit fj. i)i17:z3," a6.Iresc: Ministry/Office ;:noliehnearmr- Inn al: MAU. tie boron.; amnia: Period of Report

PART PERSONAL DATA (To be filled in by Ministry/Office) I. Name of Probationer 2. Date of Birth . Ditifree3A .40 ZiRtiatiCIP 3. Educational Qualifications • .14:%;,rArrerts.I... 4. Substantive appointment held, if any • *450401#4*SikSPOMP •;-"PrrL' L:1;:zna: , 5. Particulars of competitive examination on the basis of which appointed and the rank obtained . .:011141F4 b3.107,-> Oka& 6. Date of appointment as probationer Amu, tit szwts 7. Date on which the probationary period will be/was completed. . Astir uttigisq*Ogi 8. Details of extensions of probation, if any . • . :4100 9. (a) Has the probationer passed the ifinai ,examination

of the Secretariat Training School? If so, whother aw axalas. in the first or in a subsequent attempt. . 17str, (b) Has he been awarded any prize by the School? •. 10. Sections in which employed during the year. rgtI24.15:gsitifir

i I. Period of absence from duty on leave, etc, during 'the 4641.011*fir year. 4..v;!:T AVOSIOSM ai\e41#47 ammo* PART II 111041 str,4 ASSESSMENT BY THE REPORTING OFFICER (Section Officer) ...t..twal,14-6(in, witlitii*tianiusval.7.,r ;...)..;;. • itA4L 1- State of Health • Intitt114 ar''tkt7; : • 2. Nature of work on which employed (this should indicate whether the officer reported upon is employed on tasks *4.11 :0001•01#,, .04teltIvnl.qrn UP' 4fr VIVOI involving initiative, judgement or application of know- ***X/ Atoite ledge of complicated rules and regulations or professional 610101 hettaiav techniques or on tasks of a simple nature and routine

character). Itatt wiittatmta ai huhnve7 ;trl•tIotoill• elf!' unibrinnunno. s anoese-, brit 3. General Assessmenr This should contain an overall assessment of the officer's 7% URIKLIMSWIi_ prIt n11.0.111 !". personality, his good qualities and shortcomings and m'iltummirso=-- .1.:f eat:4M' catz:

should in particular touch on the following points, namely s nOlgsz It progress in acquiring knowledge of Rules and Regula- tions and Office Procedure etc. keenness and enthusiasm to learn, industry, capacity for expression in oral discus- V.,;5;1`k• 6:5

sion and Noting and Drafting grasp, and intelligence willingness and capacity to take responsibility, initiative and drive, punctuality and regularity in attendance, aptitude for any particular -type of work, equality of work done (i. e. whether methodical promptness and accuracy in disposal of work, proper maintenance of Assistants' Diary, Guard Files :.tc,. sense of duty and discipline and relations with fellow employees. If the officer has been reprimanded for indifferent work or for other causes during the period under review, brief particulars should be given. If the officer has done any outstanding notable work meriting commendation, brief mention should also be made. .

4. Integrity

[This column should be filled i n as per instructions issued under the Ministry of Home Affairs Office Memorandum No. 5114/64-Ests (A) dated the 21st June, 1965)] • Signature of the Reporting Officer Name in block letters Designation Date

PART Ill

REMARKS OF THE REVIEWING OFFICER.

(Under Secretary or corresponding Officer)

1. Length of service under the Reviewing Officer . 2. General Remarks with specific comments about the general remarks given by the Reporting Officer and remarks about the outstanding work of the Officer.

Signature of the Reviewing Officer Name in block letters Designation Date

PART IV

REMARKS OF THE COUNTER--SIGNING OFFICER (Next Superior Officer)

Signature of Next Superior Officer (with remarks, if any) Name in block letters Designation Date 6 4•''

A.:ctx:gcno- tun hey -artfitio.;411htikstoci—:7 yzmuq.isr. ,:tincitteosalftw

.'1/ r‘r.;•17- bus, REMARKS OF THE REVIEWING BOARD/DEPARTMENTAL -PROMOTION COMMITTEE ,111/4,

(lo be filled by the Board/Committee when .case is referred to it) atctmccaz, afrolit ztoriattakaiaz: Recommendation whether the probationer: Ant ru-w . .1-gu .Z tceti^aat„ (i) Is fit for retention/confirmation iggigabi Tak. bittoirmit.r.r: .1=C ea Watt/ art: OR 1'^f3:.lOt •.t() (ii) Should be watched for a further period (here list *14 tharldeZ1411: 1711'c; what improvements are required in the proba- 2111115.4;im v-11" tioner any specify the period for which he is to noilaan: tnic; be watched further) OR (iii) Should be reverted to his isubstantive post (here give reasons for recommending this course of action) Cr' -1-44.fr Or" 2,n~ • OR 400:144.441,,zargsv.wagi (iv) Should be discharged from Government service ,zedtif (here give reasons for recommending this course of action) .

REVIEWING BOARD/DEPARTMENTAL PROMOTION COMMITTEE

PART VI

ORDERS OF THE HEAD OF DEPARTMENT OR THE ADMINISTATIVE CONTROLLING IvIINISTRY/DEPARTMEN13

(On the remarks of the Reviewing Board/Departmental Promotion Committee)

NOTE. : Where any adverse entry is made, whether it relates to a remediable or to an irremediable defect, it should be communicated; but while doing so, the substance of the entire report including what may have been said in praise of the officer reported upon, should be communicated.

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au,ointetitaC ANNEXURE VII

Assessment Report of Officers on Probation

INSTRUCTIONS—READ CAREFULLY Each Officer's ability and fitness in his PRESENT occupation or for promotion may be appraised with a reasonable degree of accuracy and uniformity, through this report. The assessment requires the appraisal of an officer in terms of his ACTUAL PERFORMANCE. It is essential therefore that snap judgement be replaced by careful analysis as you are building up administrative leaders of tomorrow.

Please follow these instructions carefully :— I. Disregard your general impression of the officer and concentrate on one factor at a time. 2. Study carefully the implications of each factor. 3. When assessing an officer, call to mind instances that are typical of his work and way of acting. Do not be influenced by UNUSUAL CASES which are not typical. 4. Make your assessment with the utmost care and thought, DO NOT ALLOW PERSONAL FEELINGS TO GOVERN YOUR ASSESSMENT. 5. After you have given your assessment for each factor, please sum up your general views about the officer indicating in it any additional factors particularly those related to his INTEGRITY and ability to correct himself if bis faults are pointed out to him. PART I—FACTUAL Name . . Date of Birth Service/Department Post held

RECORD OF EMPLOYMENT (a) Record of Training Institutes attended, if any, (for officers undergoing formal training). Percentage of marks secured at (i) the tests/examinations held (ii) during and at the end of the (iii) period of training. (Separate sheet may be added, if necessary) (b) Nature of duties on which he has been employed e. g. duties requiring public relations and field work formulation of plans, general direction and execution thereof. Secretarial work of general nature. Supervision and control of subordinate staff. (Please list the above duties in order of importance.)

NOTE :—ln the case of officer undergoing formal training at the National Academy of Administration or any other training institution, please state, in brief, the duties activities in which they were expected to participate outside the class-room.

EXPERIENCE PRIOR To APPOINTMENT ON PROBATION

Period of probation/trial ends. Number of days' leave (Other than casual leave and Special casual leave) Assessed by . Dated Approved by Dated 65

PART .11

*a Performance Grade IBA:MX:Ice sk ri- Performance factors Exceeds Meets fully Just meets partially Does not \-,71-j-.-.1 arit requirements Tequirements requirements meets meet .,..' • of this job of this job of this job -requirements requirements -atom r, dtiw Ityit-Ftinit scYam ITC..:Rigraatld-ru-•g0;3xqr41-74 ••••1;';''''.i.'-'•=i1%-Z•zi•;•%it'aztiiii, tia'`' i-Iiiii-1:voftthis job - :: of this job „,..- ,...... ,. ni - -v4e.IT • Initi) -f7 (5) :1)(6)

I. MENTAL CAPACITY - .5raliKW411p.-• Btstl• ray"_ • • • , 1. Efforts made - to acquire lmowledge role: 141.1;' '7 ".•)111- vant to job. . . 2. Analytical • 40 1400t.i.4600'.. AltfOor#ftelMw P4: 3. Power of Grasp.. . 1444irglamwasamtAi 4. Spirit of enquiry.

5. Power, of expression, :.t u >3 f lank, r.t)itt;'fe;i:iqferW•raC'iuo::0ili?f '4-vgVatafeW trtfit (a) Oral 'Pr.. el? -p21-...).nitr viiligaitm • (h) Written , . 6. Sense of responsibility. 7. Ability to participate in discussion and seminars. . II. WORK HABITS AND ATTITUDES nrorrneortax.s...k 1. Aptitude 2. Interest in work .,71,8MtrA"...MSWE cutonts 3. Promptness .eySinwl,114.140114gitttitriT itriao0f 4. Initiative' . .(tttittiitt4.u.ir!Igeitibrt;.tt _motif& 5. Originality . ValfealleS 6. Self reliance stilV 7. Manner of performance (whether metho- vac sTi. :1111 241': ' li dical &. orderly) • ,Xlikeiik*OtOt413,7 8. Thoroughness . benns all --str "InittinCanim 9. Punctuality . Ir....toggre..,e • twre„ ti6.febutJTs mato,: tri viotootoonhoupr: )0. Resourcefulness . .4161.1.41.urrnci: ."tomriti.' aoi III STABILITY • 1. Poise . 2. Fairness . ftimb fa;ro. 3. Dependability ;,;". teoflpt. in fan., 'IV, ABILITY To Gal' ALONG .5r," .o/„Rt-- oaRaIkl*irXtvgargairlia: lerm; .arcso.142tsir,.614a*loat I . Tact . . 410nokIV•41- 140'TY4!IT.InocItIi• 7 )100'f. etyylazsal.):7„:. 2. Dealings with : (a) Subordinates (b) Fellow-officials (c) Superiors (d) Public . u;r:' ;11;):;::',C7r: borrc 3. Ability to inspire others imrsa' irmt.:4A-4,41v* ttn.c. - . ttstrtei V. ABILITY To MANAGE ,41,1110r0tv.: oat it 19.i=111.- 1. Quality of judgment 2. Decision making uwasztk. G7

(1) (2) (3) (4) (5) (6) 3. Ability to plan and programme 4. Direction and control . . 5. Ability to evaluate the work of individuals and projects or schemes. VI. ParsicAL Firmiss State of health, sportsmanship etc.

COMMENTS General appraisal of the officer's good and bad qualities in narrative form particularly those related to his integrity and ability to correct himself if his faults are pointed out to him. . Decision if any taken regarding fitness for drawing Ist/2nd increments (where applicable) Signature : Designation Date : REMARKS OF REVIEWING OFFICER

Brief remarks indicating what assessment of the Reporting Officer may be accepted or rejected or otherwise modified. Signature of Reviewing Officer Designation Date REMARKS AND RECOMMENDATIONS OF THE REVIEWING BOARD/COMMITTEE Recommendation whether the probationer (1) is fit for retention/confirmation Or (2) should be watched for another---,--months (here list what improvements are required in the probationer). or (3) may be tried for some other post (where such a course is permissible under the relevant recruitment rules) or (4) may be reverted to his substantive post (here give reasons for recommending this course of action). or (5) should be discharged from Govt. Service (here give reasons for recommending this course of action). OVERALL GRADING FOR DUTIES (1) Outstanding. (2) Very Good. (3) Good. (4) Satisfactory with some shortcomings (5) Not really satisfactory (Please put a ring round the appropriate grading.) Signature of Chairman : Reviewing Board/Committee. ORDERS OF THE HEAD OF DEPARTMENT OR THE ADMINISTERING/ CONTROLLING DEPARTMENT/MINISTRY.

Signature of Head of Deptt. or Administering Controlling Department/Ministry. 10-3 5Per & Trg/87 ANNEXURE VIII. - - -- • - esergramegeee ate :- Model Agreement Form No. . •.i1;iftick AtT (Initial agreement for recruitment outside India, with Memorandum for -re-engagement for a further definite period).

NOTICE

It must be understood that although the agreement as.required by law is in form an agreement with the Presi- dent of India, this appointment is made by the Government of India. A person selected to fill it will be subject in all respects throughout his service to the orders of that Government. ARTICLE OF AGREEMENT made the day of one thousand nine hundred and BETWEEN of .:of the one part and the President of India (hereinafter called "the Government") of the other part WHEREAS the Govern- ment have engaged the party of the first part and the party of the first part has agreed to serve the Government on terms and conditions hereinafter contained.

NOW THESE PRESENTS WITNESS and the parties hereto respectively agree as follows :- 1. The party of the first part shall be provided with a *first or appropriate tourist class passage to India an on being provided with such passage shall proceed thither within such time and by such vessel as may be prescribed by or on behalf of the Government. 2. The party of the first part shall on arrival in India forthwith report himself for duty without avoidable delay as directed .by the officers of the Government and shall submit himself to the orders of the Government and the officers and authorities under whom he may from time to time be placed by the Government and shall date of his embarkation at a port in India, from the rerna.:a in the service for the term of years subject to provisions the date of his disembarkation for India, herein contained. He shall devote his whole time to his duties and at all times obey the rules, including the Govern- ment Servants Conduct Rules, prescribed from time to time for the regulation of the branch of the public service to which he may belong and shall whenever required, proceed to any part of India and there perform such duties may be assigned to him. as 3. If the party of the first part fails to proceed to India or to join his appointment there as ordered or if he at an time during the said term o' years voluntarily quits the service without giving due notice and without the permission of the Government, be shall forthwith on demand repay to the Government the cost of the passage provided under Clause I hereof.

4. The service of the party of the first part may be terminated as follows 1 1— 4 o eci yam I" (I) At the end of the first year by either party"without notice. •-ittartriesers (2) By the Government without previous notice if the Government are satisfied on medical evidence that the party of the first part is unfit and is likely for a considerable period to continue unfit by reason of ill health for the discharge of his duties in India. PROVIDED always that the decision of the Government that the party of the first part is likely to continue unfit shall be conclusively binding on the party of the first part. (3) By the Government or their officers having proper authority without any previous notice if the party of the first part shall be guilty of any insubordination, intemperance or other misconduct or of any breach or non-performance of any of the provisions of these presents or of any rules pertaining to the branch of the public service _to which he may belong or is found unsuitable for the ; efficient performance of his duties. (4) By six calendar months' notice in writing given at any time during service under this agreement (except during the first year thereof) either by him to the Government or by the Government or their authorised officer to him without cause assigned.

'NOTE — ?h e inappropriate Words should he shuck out at de titre the egrcurent is entered into. If at the time' of booking a passage a tourist class passage appropriate to the status of the party of the first part is not avail elle at a cost less than the cost of a second class B passage, the latter class of passage will be provided. 68

PROVIDED always that the Government may in lien of any notice herein provided forgive the party of the first part a sum equivalent to the amount of his pay for six months or shorter notice than six months if they pay him a sum equal to the amount of his pay for the period by which such notice falls short of six months, PROVIDED further that in the event of a notice being given under sub-clause (2) of this clause the word "three" shall be read in place of the word "six" in the preceding proviso. The term "pay" for the:purpose of this clause shall mean the pay (including special pay and personal pay, if any) the party of the first part is receiving under these presentslat the time, unless he is receiving officiating pay in which case it shall mean the pay (including special and personal pay, if any) of his substantive appointment. 5. If the party of the first part be suspended from duty during investigation into any charge of misconduct mentioned in sub-clause (4) of clause 4 hereof, he shall not be entitled to any pay during such period of suspension but shall be entitled to receive subsistence grant at such rate as the Government may decide to allow him. 6. The scale of pay attached to the post of to which the party of the first part appointed shall comprise the following monthly rates of pay in successive stages of twelve months serice.

Stages Pay Rs. 1. 2. 3. etc. . . His embarkation for india He shall from the date of his disembarkation in India be granted pay at the ate of the execution of this Agreement

rupees per mensem in the aforesaid scale and shall receive pay in the succeeding states provided for in that scale in accordance with the provisions of the rules from time to time in force and appliable tc his case, service in the stages reckoning from the aforesaid date. The pay from time to time payable to hit:I.:under tiles- presents shall be paid for such times as he shall serve under this agrreement and actually perform his dutiestommercing from the aforesaid date and ceasing on the date of his quiting service in India or on the date of his discharte thererorn or on the day of his death if he shall die whilst in service. If at any time the party of the first part proceed, on demta- tion out of India, his pay during the period of his deputation shall be regulated by the ordinary rule regarding deputation. 7. The party of thefirst_part shall be eligible-subject •. servict-,Tdr Way': and have salary under the rules contained in Appendix 10 of the P & T. Compilation of the Fundamental and Staplemettary Rules, Vol. II as amended from time to time if on the date of this agreement he has his domicile elsewhere thn in Asia, otherwise under the rules in Appendix 10-B ibid. 8. If the party of the first part is required to travel in the interest of the public service, he shall it entitled to travelling allowance on the scale provided for in the rules supplementary to the Fundamental Rules haled by the Government from time to time in force and applicable to his case and similar travelling allowance shall also be payable to him in respect of his journey from the port of disembarkation to his station on first joining the appoinftnt. 9. The party of the first part shall be eligible for any concessions in relation to medical attendano. and treatment that may be prescribed by the Government for the class of officers serving in the same station to which ae Gotrn- ment may declare the party of the first part to correspond in status or conditions of service.

10. During his service under these presents, shall be permitted the party of the first part to abserib•. to tshall the Contributory Provident Fund (India), and shall be subject to the rules of that Fund from time to tin. in fore. $11. If during his service under these presents the party of the first part becomes or continues to bensureclas a Voluntary Contributor under the National Health Insurance Acts and Widows, Orphans and Old Age tarstribuory *For optional subscriber. tFor compulsory subscribers. For subordinate personnel only. NOTE—The inappropriate words should be struck out at the time the agreement is entered into. The rros- pective employee should be given the option to accept either of the above alternatives but he should be inormed :ha unless he accepts the one providing for compulsory subscription, he will not be entitled to join the SterlinBranc t the Provibent Fund : of

Pension Acts for the time being in force, the Government shall pay one talfeelthe.combinedoontribution payable by .him as suClecontfitnitor during the first _five. years of his service and thereafter one half of the-zontribution ;peyable Eby him as aeon:tribute: wider the Coatributory PeaSions Aets only, and in .that .event be shall authorisethe Government to pay in the United Kingdom.on his behalf the balance.of suchmontribution and the surrender by the , Governmentat the appropriate time of the duly stamped contribution card to his Approved Society --or the appropriate Insurance Department shall be sufficient discharge in respect of any liability incurred by the Government _under this clause. 12: In any payments made to the party of the ,firstpartinthe -United 'Kingdom under -these presents tile _rate of exchange then applicable to the class of transaction.coneernedaedecided.by the Government from time to time shall be observed. 13.7 "Notwithstanding anything hercinbefore contained, the party of the first part shall, unless otherwise decided by the Government, be ehtitled to rceeive, in whale, or in part, as maybe authorised by the Government- the benefits•of any improvement that may be sanctioned -by the Government subsequent to the date of these presents in the terms and conditions of service of members of the branch of the public service to which he may for the time being belong and decision of the Governmentin respect of such improvementin the•erms andeconditionseif -set-Vice of the party of the trstpart shallemerateesoasto mnodifyemthat extenntheiproviSions ,of thescPresepts. - 74. All acts authorised or required to be doneby the Governmenemay be done in the United Kingdom by.the High Commissioner for 'India acting on their behalf. 15. On the completion by the party of the first part of his full term.of service under this Agreement, or on his being allowed by Government to proceed on leave preparatory to his retirement on the expiry on that term, or on the determination of his service by Government under sub-clause -(1), (2)(1) or (5) of clause 4 thereof the Government shall provide him with a - first or appropriate tourist class passage to England (orat.his option with a passage to any other country at a cost not exceeding that of a first or appropriate tourist class passage toEngland) provided that he claims such passage and leaves India within three months of the completion of the said term or-of the commeacemen of his leave or of-the determination of his service, and that -if his service is determined on-account ofill,healtle such ill-health has not been `brought on by his neglect, carelessness or misconduct .(or which the certificate of .a medical officer nominated by the Government shall be conclusive). 16. Notwithstanding anything hereinbefore-contained,the pay-and-leave salary adnissible under these presents whether payable in India or elsewhere, shall be subject to any emergency cut that may be ordored by the Govern- ment of the same period and on the same terms as for other officers under the administrative control of the Government. 17., In respect of any matter for which no provisian -has been -made -in -this agreement the. provisions -of :the Civil SerVices (Classification, Control and Appeal) --Rules, any rules made thereueder .and any other rules -made or deemed to be made wider Article-30.9 -or contained. under Article 31 of the Constitution shall apply.to the extent to which they are applicable to the service hereby provided for and the decision -of the Government as to their applicability shall -be final. In witness whereof the party.of the first part and on behalf of Inc President of India have hereunto set their hauds the day and year first above written. Signed by...... the party of the first part -in the -presence of Signed by on behalf of the President of India in the presence of MEMORANDUM The within named has been re-engaged and his service extent: for a further period of years subject nuttatis mutandis to the conditions of the within Agreement and his scale of pay shall as from the day of henceforth comprise the following /monthly rates of pay in successive stages of twelve months service :— • : Stages Pay Its. eetteleee l: . -. 1. cc-es:- els: - etreetiii 1. e ‘-esie .7`..'::;:::-, - ..]:. `T- _ ._ '-'.':1.-• ' ..., 1;.!..,.' 3. - eee :.-e: _ etc. In addition he shall be eligible for the grant of passages at expense of the State-as provided in the In witness whereof the party of the first part and on behalf of the President on India have hereupto set their day of ...... 19 hand_ on the eNore• The -inappropriate words should be struck out at the time the agreement is entered into. If at the time of -booking a passage a tourist class passage appropriate to the status of the party of the first part is not available at a cost less than the cost of a second class B passage the letter class of passage will be provided.

ANNEXURE IX Model Agreement Form No. II (initial agreement for recruitment in India, with Memorandum for re-engagement for a further definite period). NOTICE It must be understood that although the agreement as required by law is in form an ague:int with the President of India, this appointment is made by the Government of India. A person selected to fill it will be subject in all respects throughout his service to the orders of that Government.

ARTICLES OF AGREEMENT made the day of one thousand nine hundred and BETWEEN of of the one part and the PRESIDENT OF INDIA (hereinafter called "the GOVERNMENT") of the other part WHEREAS the GOVERNMENT have engaged the party of the first part and the party of the first part has agreed to serve the GOVERNMENT on the terms and conditions hereinafter.contained. NOW THESE PRESENTS WITNESS and the parties hereto respectively agree as follows :- 1. The party of the first part shall submit himself to the orders of the Government and of the officers and authorities under whom he may from time to time be placed by the Government and shall remain in the service for the term of years commencing from the day of 19 subject to the provisions herein contained. 2. The party of the firs: part shall devote his whole time to his duties and at all times obey the rules including the Government Servants Conduct Rules prescribed from time to time for the regulation of the branch of the public service to which he may belong, and shall, whenever reqUired, proceed to any part of India and there perform such duties as may be assigned to him. 3. The service of the party of the first part may be terminated as follows :— (I) At the end of the first year by either party without notice. (2) By the Government without previous notice if the Government are satisfied on medical evidence that the party of the first part is unfit and is likely for a considerable period to continue unfit by rea son of ill-health for the discharge of his duties in India. PROVIDED always that the decision of the Government that the party of the first part is likely to continue unfit shall be conclusively binding on the party of .the first part. (3) By the Government or their officers having proper authority without any previous notice if the party of the first part shall be guilty of any insubordination, intemperance or other misconduct or if any breach or non-performance of any of the provisions of these presents or of any rules pertaining to -the-public service-to winch -11Yr naybelong or isToun-rte— for the efficient per- the branch of formance of his duties. (4) By six calendar months' notice in writing given at any time during service under this agreement (except the first year thereof) either by him to the Government or by the Government or their authorised officer to him without cause assigned. PROVIDED always that the Government may in lieu of any notice herein provided for give the party of the first part a sum equivalent to the amount of his pay for six months or shorter notice than six months if they pay him a sum equal to the amount of his pay for the period by which such notice falls short of six months. PROVIDED further that in the event of a notice being given under sub-clause (2) of this clause the word "three" shall be read in place of the word "six" in the preceding proviso. The term 'pay' for the purpose of this clause shall mean the pay (including special pay and personal pay, if any) the party of the first part is receiving under these presents at the time, unless he is receiving officiating pay in which case it shall mean the pay (including special pay and personal pay, if any) of his substantive appointment. 4. If the party of the first part be suspended from duty during investigation into any charge of misconduct mentioned in sub-clause (4) of clause 3 thereof, he shall not be entitled to any pay during such period of suspension but shall be entitled to receive a subsistence grant at such rate as the Government may decide to allow him. 5. The scale of pay attached to the post of to which the party of the first part is appointed shall comprise the following monthly rates of pay in successive stages of twelve months service—

Stages Pay Rs. 1 • . . . 0 . 2 • . . • . • 3 . • • . . etc. He shall from the r..7717 be granted pay at the rate of Rupees ...... per =mem in the aforesaid scale and shall receive pay in the succeeding stage provided for in that scale in accordance with the provisions of the rules from time to time in force and applicable to his case, service in the-stages reckoning from -the aforesaid date. The pay from time to time payable to him under these presents shall be paid for such time as he shall serve under this Agreement and actually perform his duties commencing from the aforesaid date and ceasing on the date of his quitting service in India or on the day of his discharge therefrom or on the day of his death if he shall die whilst in service. If at any time the party of the first part proceeds on .deputation out of India, pay .during the period of his deputation shall be regulated by the ordinary rules regarding deputation. 6. The party of the first part shall be eligible subject to the exigencies of-the public service for leave and leave salary under the rules contained in Appendix 10-B of the P-& T, Compilation of the Fundamental and Suonlemen- tary Rules, Vol..II as amended:from time to time.

7. If the party of the first part is required to travel in the interests of the public service, he shall be entitled to allowance on the scale provided for iu the rules supplementary to the Fundamental Rules framed by the GOVERNMENT from time to time in force and applicable to his case. 8. The party of the first part shall be eligible for any concession in relation to medical attendance and treatment that may be prescribed by Government for the class of officers serving in the same station to which the Govern- ment may declare the party of the first part to correspond in status or conditions of service. 9. During his service under these presents, the party of the first part *Shall be permitted to subscribe to tShall the Contributory Provident Fund (India) and shall he subject to the rules of that Fund from time to time in force. 10. In any payments made to the party of the first part in the United Kingdom under these presents the rate of exchange then applicable to the class of transaction concerned as decided by the GOVERNMENT from time to time shall be observed.

11. Notwithstanding anything hereinbefore contained, the party of the first.part shall unless otherwise decided by the Government be entitled to receive in whole or in part as may be authorised by the Government, the benefits of any improvement that may he sanctioned by the Government subsequent to the date of these presents in the terms and condition of service of members of the branch of public service to which he may for the time being belong and the decision of the Government in respect of such improvement in the terms and conditions of service of th e party of the first part shall operate so as to modify to that extent the provisions of these presents.

12. All acts authorised or required to be done by the Government may be done in the United Kingdom by the High Commissioner for India acting on their behalf. 13. Notwithstanding anything hereinhefore contained the pay and leave salary admissible under these presents whether payable in India or elsewhere shall he subject to any emergency cut that may be ordered by the Govern- ment for the same period and on the same terms as for other officers under the administrative control of the Govern- ment. 14. In respect of any matter in respect of which no provision has been made in this agreement the provisions of the Civil Services (Classification Control and Appeal) Rules, any rules made there under and any rules nude or deemed to be made under Article 309 or continued under Article 313 of the Constitution shall apply to the extent to which they are applicable to the service hereby provided for and the decision of the Government. as to their applicability shall be final In witness whereof the party of the first part and to the Government of India in the Ministry of on behalf of the President of India have hereunto set their hands the day and year first above written.

Signed by the party of first part in the presence of Signed by the said to the Government of India in the Ministry of on behalf of the President of India in the presence of

*For optional subscribers. tFor compulsory subscribers. NOTE.--The inappropriate words should be struck out at the time the agreement is entered into. The pros- pective employee should be given the option to accept either of the above alternatives, but he should be informed that unless he accepts the one providing for compulsory subscription he will not be entitled to join the Sterling Branch of the Provident Fund. F3

MEMORANDUM

The within named has been re-engaged and his service extended for a further period of years subject mutatis mutandis to the conditions of the within agreement and his scale of pay shall as from the day of henceforth comprise the following monthly rules of pay in successive stage of twelve months service :—

Stages Pay Rs. 1. •

3. etc.

In witness whereof the party of the first part and on behalf of the President of India have hereunto set their hands on the day of .19 kr-JcaDli.zi;;,)mair

... . . , sattel /43.11)1v, utirr.t. i 7,3° . .... star ve q,-et.aa- i,rre ittentekul rub iv ee. ANNEXURE X -gut.. sAttlAtt 320.61« esie`. vetleirer eeer•send te•–, tirrire. Mode! Agreement Form.1310,177 tAril-47 og.11, trtZt=lt'147-11;!"

(Agreement for extension of service for ar indefinite period)

NOTICE It must be understood that although the agreement as required by law is in form an agreement with the PRESIDENT OF INDIA this appointment is made by the Government of India. A person selected to fill it will be subject in all respects throtighout his service to the • orders of that Government).

ARTICLES OF AGREEMENT made the day of one thousand nine hundred and BETWEEN of of the one part and the PRESIDENT OF INDIA (hereinafter called "THE GOVERNMENT") of the other part. WHEREAS the party of the first part was engaged by thc GOVERNMENT to serve the GOVERN.. MENT under an agreement dated the day of one thousand nine hundred and AND WHEREAS the said agreement has terminated AND WHEREAS the Government have now re-engaged the party of the first part has agreed to continue to serve the GOVERNMENT on the terms and conditions hereinafter contained.

NOW THESE PRESENTS WITNESS and the parties hereto respectively agree as follows:- 1. The party of the first part shall submit himself to the orders of the Government and of the officers and authorities under whom he may from time to time be placed by the Government. He should devote his whole time to his duties and at all times obey the rules including the Government Servants ConductRules prescribed from time to time for the regulation of the branch of the public service to which he may belong and shall whenever required proud to any part of India and there perform such duties as may be assigned to him. 2.. Unless the service of the party of the first part is terminated as hereinafter provided he shah continue in the employment of the Government until he attains the age of fifty five years when be shall retire. PROVIDED that the Government may retain his service after he has attained that age for such period as may be agreed upon subject to the provisions of the rules from time to time in force and applicable to him and to the provisions herein contained. 3. The service of the party of the first part may be terminated as follows t-- (I) By the Government without previous notice if the Government are satisfied on medical evidence that the party of the first part is unfit and is likely for a considerable period to continue until by reason of ill-health for the discharge of his duties in India. PROVIDED always that the decision of the Government that the party of the first part is likely to continue until shall be conclusively binding on the party of the first part. (2) By the Government or their officers having proper authority without any previous notice if the party of the first part shall be guilty of any insubordination, intemperance or other misconduct or of any breach or non-performance of any of the provisions of these presents or of any rules pertaining of the branch of the public service to which he may belong or is found unsuitable for the efficient performance of his duties. ' (3) By six calendar months' notice in writing given at any time during service under this agreement either by him to the Government or by the Government or their authorised officer to him without cause assigned. PROVIDED always that the Government may in lieu of any notice herein provided for give the party of the first part a sum equivalent to the amount of his pay for six months or shorter notice than six months if they pay him a sum equal to the amount of his pay for the period by which such notice falls short of six months. PROVIDED also that in the event of a notice being given under sub-clause (1) of this clause' the word "three" shall be read in place of the word "six" in the preceding proviso. The term "pay" for the purpose of this clause shall mean the pay (including special pay and personal pay if any) of the party of the first part is receiving under these presents at the time unless he is receiving officiating pay in which case it shall mean the pay (including special pay and the personal pay, if any) of his substantive appointment. 74 75

4. If the party of the first part be suspended from duty during investigation into charge of misconduct mentioned in sub-clause (97 of clause 3 hereof lie shall not be entitled to any pay during such period of suspension but shall be entitled to receive a subsistence grant at such rate as the Government may decide to allow

5. Der* the period or bis employment under these presents the party of the first part shall receive subject to the provisions of the rule; from time to time in force and applicable to him such rate and scale of substantive pay as defined therein, as may be attached under the orders of the Government to the appointment held by him from time to ! ime. The pay from time to time payable to him under these presents shall bo paid for such time as he shall serve under this Agreement and actually perform his duties and shall cease on the day of his quitting service in India or on the day of his discharge therefrom or on the day of his death if lie shall die whilst in service. If at any time the party of the first part proceeds on deputation out of India his pay during the period of his deputation shall be regulated by the ordinary rules regarding deputation. 6. The naety of the first part shall during his service under these presents be eligible subject to the exigencies of the public service for leave and leave salary under the rules referred to in the agreement dated the day of one thousand nine hundred and 7. If the party of the first part is required to travel in the interests of the public service during the period of his engagement he shall be entitled to travelling allowance on the scale provided for in the rules supplementary to the Fundamental Rules framed by the GOVERNMENT from time to time in force and applicable-to him. 8. The party of the first part shall be eligible for any concessions in relation to medical attendance and treatment that may be prescribed by the Government for the class of officers serving in the same station to which the Government may declare the party'of the first part:to correspond in status or conditions of service. *shall be permitted to 9. During his service under these presents, the party of the first part tshall subscribe to the Contributory Provident Fund (India) and shall be subject to the rules of that Fund from time to time in force. 10. In any payments made to the party of the first part in the United Kingdom under these presents the rate of exchange then applicable to the class of transaction concerned as decided by the GOVERNMENT from time to time shall be observed. 11. Notwithstanding anything hereinbefore contained the party of the first part shalrunless otherwise decided by the Government be entitled to receive in wohle or in part as may be authorised by the Govern- ment the benefits of any improvement that may be sanctioned by the Government subsequent to the date !of these presents in the terms and conditions of service of members of the branch of the public service to which he may for the time being belong and the decisions of the Government in respect of such impro. vement In the terms and conditions of service of the party; of the first part shall operate so as to modify to that extent the provisions of these presents.

12. All acts authorised or required to be done by the Government may be done in the United "Kingdom by the High :Commissioner for -India acting on their behalf. 13. Notwithstanding anything herein before contained, the pay and leave salary'admissible under these presents whether payable in India or elsewhere shall be subject to any emergency cut that may be ordered 7by the Government for the same • period and on the same terms as for other 'officers under the administrative control of the Government.] 14. In respect of any matter in respect of which no provision has been made in this agreement the provisions of the Civil Services (Classification. Control and Appeal) Rules, any rule made thereunder and any other rules made or deemed to be made under Article 309 or continued under Article 313 of the Constitution shall apply to the extent to which they are applicable to the service hereby provided for and the decision of the Government as "to their applicability . shall 'be! fmal. In witness whereof the narty of the first part and to the Government of India in the Ministry of on behalf of the President of India have hereunto set their hands the day and year first .. above written. Signed by the party of the first part in the presence of 11-3 5Per & Trg/87

Signed by the said to the Government 'of India in the IVIinistry of on behalf of the President of India in the presence of

*For optional subscribe:.

1 For compulsory subscriber. Nore:—The -inappropriate words _should be .struck out at The time -agreement is entered into. The pros- pective employee should be given -the option to accept either of the.above alternatives but he should be informed th it uriless he accepts the one .providing for•compulsory subscription he -will not be entitled to joint the Sterling branch of the Provident Fund,.

• -„f4:41.:'

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ANNEXURE XI

Specimen Form of Appointment Order/Notification Where the President or the Central Government* is appointing authority

XYZ The President is pleased to appoint Shri/Smt./Kurnari (name of appointee) **(Designation of the present post) as

(an officer of Grade of (designation)

of the post or of Service or of Grade of Service) iu a substantive capacity with effect from (date) temporary/officiating until further orders. Signature :Designation

*In the case where an officer of the Central Government (e.g. Secretary of Ministry) has been designated as the Appointing Authority, Form II should be used. **Applies only to persons already in Govt. employ but now being appointed on promotion, transfer etc. In this case the detailed designation etc. of the person should be given. Applies only to persons appointed in a temporary or officiating capacity. 3.11e should be an officer authorised to authenticate orders and other instruments issued in the name of the President.

ANNEXUREE

Specimen Form of Appointment . Order/Notification

I. Where the Appointing Authority is other than the President or the Central Government and the appointing authority itself signs the appointment order notification

XYZ Shri/Smt./Kumari (Name of appointee)

*(Designation of the present post) is appointed •KT.: •

(an officer of Grade as • • 1Designation of the post•or service of in a substantive r•-•tittft).4".r!•:- .'•:`: - capacity with grade of service temporary/officiating effect from • • • 416.• tuntil further orders. ' (date) ;, f ut Signature Designation of the appointing authority

• Applies only to persons already-in Govt., employ but -Tcow being appointed on promotion transfer etc. In this case the detailed designation etc. of the person should be given. - •••'• •.•41•ApplieS only to persons 'appointed in a -temporary or officiating dapaciry..'" GuIW:

• . ' nit 1. •••-1-71=.iCif..:;f: • .,••••-..: •

*IL:ail =et:UK, :X VfD

713 ANNEXURE XIII H. Where the Appointing Authority is other than the President or the Central Government and a lower authority signs the appointment order/notification as "for" the Appoiritin Authorit:— • The (Designation or the appointing authority) hereby appoints ShrilSmt./Kumari (name of the appointee) •(Designation of the present post) as

(an officer of Grade of ) (Designation) of the post or Service or Grade of Service) in a temporary/officiating capacity with effect from (date) substantive tuntil further orders. Signature and designation of officer signing for the appointment authority For (Designation of the appointing authority) • *Applies only to persons already in Gov:. employ but nov• being appointed on promotion transfer etc. In this case the detailed designation etc. of tile person should be given.

t Applies only to persons appointed in a temporary or officiating capacity. AttiNEICURBINIV 7911t( liSrAfe Specimen form of Appointment Order/Notification in the case of Tenure Posts

The *President is pleased to appoint Slid/Sint/Kumar' (Designation of the 7:%;;';' (name of Appointee) (an officer of Grade) present post) as of (Designation)

••nn•11n0•n••n•n•n•n of the -post or of'Service or of Grade of Service). with effect from until further orders.. :;n

Signature.:. r. 1"7"*. Designation. ,

*For the appointing authority where that authority is other than the President or the Central Government.

• ' '

•SO

• ANNEXURE XV

Model provisions on probation for inclusion in recruitment rules for organised Services. PROBATION 1. Every officer on appointment to the Service, either by direct recruitment or by promotion in Junior scale shall be on probation for a period of two years. Provided that the Controlling Authority may extend the period of probation in accordance with the instructions issued by Government from time to time. Provided further that any decision for extension of a probation period shall be taken ordinarily within eight weeks after the expiry of the previous probationary period and communicated in writing to the concerned officer together with the reasons for so doing within the said period.

2. On completion of the period of probation or any extension thereof, officer shall, if considered fit for permanent appointment, be retained in their appointments on regular basis and be confirmed in due course against the available substantive vacancies, as the case may be,.

3. Ilf, during the period of probation or any extension thereof, as the case may be, Government is of the opinion that an officer is not fit for permanent appointment, Government may discharge or revert the officer to the post held by him prior to his appointment in the Service, as the case may be. 4. During the period of probation, or any extension thereof, candidates may be required by Government to undergo such courses of training and instructions and to pass examinations and tests (including examination in Hindi) as Government may deem fit, as a condition to satisfactory completion of the probation

As reg. :1.1-th other naltzers relating to probation, the members o7 the Service will be governed by the instructions issued by the Government in this regard from time to time.

[OOP OM No.VA13-14017/5183-Estt (R), dt. 7-5-841.