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C037695 Commuter Bus Services QA 1-60

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C037695 Commuter Bus Services QA 1-60 C037695 – Capital Region and Mid-Hudson Region Commuter Bus Services August 11, 2021 Questions #1-60 Q1. Please provide all bidders with the specific pricing sheet for this RFP, so that all prices are submitted with costs outlined in the same manner. Please provide such a pricing sheet in an electronic format. ANS: The RFP requires bidders to develop complete cost proposals as outlined in the RFP. This includes the development of a complete pricing sheet and supporting information to clearly describe the costs associated with the proposed turnkey commuter bus service. For the purposes of evaluation only Attachment #21 has been provided for proposers to complete and submit with Part II Cost and Administrative Proposal/Submittal. Attachment #21 is NOT to be included in Part I Technical and Management Proposal/Submittal. Q2. So that it is clear to all bidders, please confirm the volume of HOURS/TRIPS on which all bidders are expected to base their proposals. Are there any plans to change the volume of hours in the next 12 months? The next 24 months? ANS: The RFP requires bidders to provide a complete proposal for a state-of-the-art turnkey commuter bus services to be provided in the specified corridors including proposed hours and trips. It further specifies that schedules should include at least two daily a.m. and p.m. commuter options in each Commuter Transportation Corridor. The minimum will be the basis for providing an hourly rate price proposal. Bidders should account for fluctuations in service demands over time as a part of their proposal and should address how any fluctuating service needs of the traveling public will be managed/met for the duration of the resultant contract. Q3. Please provide the current commuter route schedule for the services outlined in the RFP. ANS: The table below describes the current general services by operating hours and days. Transportation Corridor Description Hours Days 3:30am – 11:00pm Daily – 33% reduction on 1. Kingston - New York City Saturday & Sunday 2. Albany - Kingston 6:30am-5:30pm Daily 3. Catskill – Albany 6:00am – 6:30pm Monday-Friday 4. Gloversville/Amsterdam – Albany 6:00am – 7:00pm Monday-Friday 5. Warrensburg/Glens Falls – Albany 7:00am -7:30pm Monday-Friday 6. Catskill Area (Woodstock, Phoenicia, Meridale) - 6:00am- Monday-Friday Kingston 7:00pm Q4. Please provide the miles of each route. ANS: The RFP requires bidders to provide a complete proposal for a state-of-the-art turnkey commuter bus services to be provided in the specified corridors including all proposed (detailed) routes and schedules to ensure that the service needs of the traveling public will be managed/met. Q5. What are the current rates paid the current contactor(s) for all components of pricing (fixed, variable)? ANS: This information is proprietary and not available at this time. A final determination and answer will be provided with the Round #2 Q&A. Q6. What was the total amount paid to the incumbent contractor(s) for the last two fiscal years (by year)? ANS: Calendar Year 2019 = $3,035,825 Federal + $229,477 State = $3,265,302 Total (grant not yet received, no payment to contractor) Calendar Year 2018 = $2,823,433 Federal = $202,929 State = $3,026,362 Total Q7. Who are the current Contractor(s) providing these commuter services? ANS: The current contractors providing these services are Adirondack Transit Lines, Inc., and Pine Hill-Kingston Bus Corp. Q8. What date was the current contract executed? ANS: The current contract between NYSDOT and incumbent contractor was executed 1/1/2018. Q9. Please provide the location of the incumbents’ maintenance facilities. ANS: The locations of the incumbents’ maintenance facilities are Albany and Hurley, NY. These facilities are privately owned and are not being made available for this endeavor. Q10. Please provide all bidders with copies of the last three months of (a) monthly invoices and (b) monthly management reports. ANS: Passenger and mileage statistics are reportable to NYSDOT quarterly. See Attachment 22 – CDTA Invoices. Q11. Please provide a copy of the current contract for each incumbent contractor for these services. ANS: Information requested is not available at the time. A final determination and answer will be provided with the Round #2 Q&A. Please note that this contract includes additional non- commuter routes and services (and correspondingly greater compensation) that are NOT a part of this RFP, and as such are considered beyond the scope of this RFP. Q12. If local, state or federal government change the laws, rules or regulations that affect minimum wages, and/or benefits that are mandated for the employees that are employed by this contract, and this event was not known at the time of bidding, and this event occurs during the term of any contract resulting from this procurement – how will the City respond to the request for increased compensation? Bidders need to understand the risk associated with such and unknown event should it occur. ANS: The intent of the RFP is for bidders to provide a complete proposal for a state-of-the-art turnkey commuter bus services to be provided in the specified corridors including proposed costs associated with employee wages and/or benefits. To the extent known, bidders should account for increases in costs associated with wages/fringe and/or benefits as a part of their proposal and should address how any fluctuating costs might be handled as a part of the cost proposal. Q13. Is the current provider meeting the DBE goals for this contract? Who are the current DBE vendors on the contract? ANS: Not applicable. The current contract between NYSDOT and incumbent contractor does not have DBE goals. Q14. Please provide a productivity report from the dispatching software daily for one week that shows data that includes: (a) breakdown of hours covering (i) total vehicle hours, (ii) Service/Live hours, (iii) Deadhead hours, (iv) Break/Lunch hours, (v) Refuel hours, and (vi) any other hours. ANS: Productivity reports from dispatching software are not available at this time. A final determination and answer will be provided with the Round #2 Q&A. Q15. If the contractor is responsible for all taxes, permits and licenses, will City please provide the last two years cost associated with such expenses? ANS: The contractor is responsible for all taxes, permits and licenses. The associated costs for these expenses are not available. Q16. Please provide the revenue service hour definition for each of the different services contemplated in the RFP. ANS: Mass transportation services eligible for state transportation operating assistance shall mean commuter rail, subway, rapid transit, bus and commuter ferry revenue services, available to the public on a regular and continuing basis, having a predetermined and publicly posted fares and service hours. Fixed route or route deviation services (not demand responsive) shall also have printed schedules. Demand-responsive services must have published service areas, hours of operation, fares, and the phone number to arrange for service. Such services shall be between an origin and destination, both of which are within the boundaries of New York State. Services that, due to geographic locations or routing, operate in a State other than New York State in providing services to passengers that have origins and destinations in New York State, are eligible for state operating assistance provided that the primary reason for operating outside New York State is to transport New York State Passengers to and from their New York State origins and destinations. Q17. What are the current pull out and return to yard times for each route? ANS: Generally pull-out times are between 3:30 am and 8:00 am. Return to yard times are between 5 pm and 11 pm. Q18. Please clarify the operating hours of service for each day of the week. If there are seasonal changes, please include detail about those changes as well. ANS: The RFP requires bidders to provide a complete proposal for a state-of-the-art turnkey commuter bus services to be provided in the specified corridors including proposed hours of service for each day of the week. Bidders should account for fluctuations in service demands as a part of their proposal and should address how any fluctuating service needs of the traveling public will be managed/met for the duration of the resultant contract. Q19. Will the City consider including a fuel escalation clause in the contract? This will help minimize the difference in costs proposed by all bidders given the volatility of fuel costs. ANS: The RFP requires bidders to provide a complete proposal for a state-of-the-art turnkey commuter bus services to be provided in the specified corridors including proposed costs for the provisions of that service. Bidders should account for fluctuations in fuel costs as a part of their cost proposal and should address how any fluctuating fuel costs would impact the proposed service levels. Q20. Does 5333(b) (formerly Section 13C) of Title 49, regarding Transit Labor apply to this contract? If yes, please provide all bidders a copy of the 5333(b) or 13(c) agreement. ANS: Yes. Requirements can be found at: https://www.dol.gov/agencies/olms/compliance- assistance/mass-transit-employee-protections Q21. As our company would like to hire as many of the employees that make up the current workforce as possible, it is important to us to ensure that they make at lease as much as they do now. Please provide a current seniority list (names can be stricken to protect privacy – perhaps just list position name and number, i.e., Driver 1, Dispatcher 1, Dispatcher 2, etc.) along with seniority date.
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