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Page 1 of 48 2008 in the National Library of Ireland Our Mission To collect, preserve, promote and make accessible the documentary and intellectual records of the life of Ireland and to contribute to the provision of access to the larger universe of recorded knowledge. Page 2 of 48 Report of the Board of the National Library of Ireland For the year ended 31 December 2008 To the Minister for Arts, Sport & Tourism pursuant to section 36 of the National Cultural Institutions Act 1997. Published by National Library of Ireland ISSN 2009-020X (c) Board of the National Library of Ireland, 2009 Page 3 of 48 Contents CHAIRMAN’S STATEMENT DIRECTOR’S FOREWORD OVERVIEW 2008 Progress towards: Strategic aims and objectives Developing and safeguarding collections Quality service delivery Achieving outreach, collaboration and synergy Improving the physical infrastructure Developing staff Developing the organisation BOARD AND COMMITTEES OF THE BOARD APPENDICES: Appendix 1: Thanks to our sponsors and donors Appendix 2: National Library of Ireland Society Appendix 3: Visitor numbers and other statistics Appendix 4: Collaborative Partnerships in 2008 Page 4 of 48 Chairman’s Statement As Chairman of the Board of the National Library of Ireland I am pleased to present this, the Board’s fourth annual report, which summarises significant developments in the Library in 2008. The year marked a period of consolidation, with continuing investment in acquisitions and in digitisation and related IT infrastructural initiatives. Services continued to be developed and improved, and a wide range of events and activities took place in the Library. Considerable progress was made during the year in achieving many of the goals and objectives set out in the Library’s Strategic Plan 2008–2010. Among the achievements of note were the preparation of a comprehensive collection development policy and a draft policy in relation to education and outreach activities. Further policies are being formulated and will be completed in 2009. The Board, in its Strategic Plan, had identified as an absolutely critical step in the long- term development of the Library the need to proceed with the development of the proposed storage facility to be constructed on site at the Library’s Kildare Street premises. Previous annual reports have detailed the progress made in relation to this facility. Planning permission was granted in 2007 but the Board is most disappointed that no significant further progress was made in 2008; indeed, it is by no means certain that work will commence under the current planning permission. The Board is most concerned by this lack of progress as it believes that the case for the construction of the storage building is self-evident. Without such a storage facility, the ability of the Library to safeguard appropriately the priceless material in its care will further decline. In addition, the new storage facility would represent a significant investment in Ireland’s cultural infrastructure. Two expert reports commissioned by the Library were received during 2008. The first confirmed the very poor condition of the Library’s storage facilities and identified the range of risks associated with the Library’s buildings generally. The second report graphically highlighted the impact which poor storage conditions have had, and continue to have, on the Library’s collections. It is clear to the Board that its ability to meet its statutory duty to care for the Library’s collections is now severely compromised. During 2009 the Board will work with management to ensure that risks to the collections are reduced though, in reality, significant risks will remain and indeed the possibility of a major catastrophe involving the Library’s collections cannot be ruled out. The loss to the national heritage from such a catastrophe would be beyond measure. The announcement by the Minister for Finance in his Budget 2009 speech on 15 October Page 5 of 48 2008 that the National Archives of Ireland and the Irish Manuscripts Commission are to be merged into the National Library of Ireland has been noted by the Board. While the Board was not consulted in regard to the decision, it believes that the newly merged entity could, in time, provide a considerably enhanced research service to users and could be a driving force for the provision of a world-class national research and information service in the digital era. It also believes that the creation of the new body will require very considerable planning, with many significant challenges to be addressed including, but not limited to, addressing storage requirements in respect of the heritage material that would be under the control of a combined entity. The Board is fully cognisant of the fact that the next few years will be challenging in the light of the state of the country’s public finances; however, it is confident that the Library will continue to operate in an efficient and effective manner, providing services of the highest quality and offering a rewarding experience for all visitors. The term of office as Minister for Arts, Sport and Tourism of Mr Seamus Brennan TD ended in May 2008. Sadly, Mr Brennan died in July 2008. The Board would like to record its appreciation for the support it received from Mr Brennan during his short time as Minister. The Board wishes the incoming Minister Mr Martin Cullen TD every success in his new position and we look forward to working with him in the years to come. Sadly, the death occurred during the year of Board member Mr Jim O’Shea, a former member of the Library’s Council of Trustees. We would like to express our sympathy to his family. Finally, on behalf of the Board I would like to express our gratitude to the Director, Aongus Ó hAonghusa, and the staff of the Library for all of their hard work, dedication and commitment during the year. Page 6 of 48 Director’s Foreword I am pleased to introduce the Annual Report of the Board of the National Library of Ireland for 2008. This report documents the key activities of the organisation during the year. The period under review proved to be very busy across virtually all areas of activity. Considerable progress was made on the implementation of the Library’s Strategic Plan 2008–2010. Important developments were recorded under most of the areas identified in the plan, and policies are being formulated in relation to other key areas. A noteworthy achievement was the completion of the Library’s first Collection Development Policy. Further progress was made on developing the Library as a digital library, and a number of important digitisation projects are now at an advanced stage. These include an in-house project to digitise the Library’s photographic glass plate collection and a separate project to digitise the Hayes Sources for the History of Irish Civilisation. Additional improvements were made to services and facilities for Library users. The Library continues to attract members of the public in increasing numbers. One area in particular, our flagship exhibition Yeats: the life and works of William Butler Yeats recorded significantly higher visitor numbers during 2008. Events associated with the exhibition provided an opportunity for the public to develop their interest in Yeats and the Library again hosted a special programme of activities to mark Yeats’ birthday in June. A second exhibition Strangers to Citizens: the Irish in Europe, which opened in the new exhibition space in 2/3 Kildare Street, also provides a range of learning opportunities for the public. The National Photographic Archive in Temple Bar continues to attract substantial visitor numbers to each of its exhibitions. The Library Late series of one-on- one interviews with well-known authors proved to be very popular again in 2008 with the thematic approach adopted providing a number of stimulating group discussions on topical themes. For the third time since the very popular POETRY ALOUD competition was launched in 2006, we hosted the finals of this event, which were held in the Library on 28 November. Significant work was undertaken during the year in relation to assessing the state of the Library’s buildings with particular reference to the range of building-related risks facing the organisation and its collections, and the organisations’ level of readiness in the event of a disaster. To this end two major consultancies were completed. One was a risk assessment of the Library’s buildings; it highlighted clearly the inadequacy of the buildings as a repository of documentary material. The second survey addressed the state of the collections from a conservation perspective and confirmed that the collections are in a very poor condition. These expert reports support the case that we have made over a long period of time that a sustainable long-term solution must be found for the Library’s storage needs. While planning permission has been obtained for a new storage facility to be constructed on the Kildare Street site, no progress has been made in relation to the Page 7 of 48 development itself. The absence of a storage facility that meets recognised standards impacts negatively on the collection and severely hinders the Library’s ability to improve and develop services. In truth, the existing storage situation has reached a critical stage, and the organisation’s ability to store material and accept new material is increasingly being called into question. The rate of deterioration of the collections is no longer acceptable. While Library staff make valiant efforts to protect the material
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