Township of Lake of Bays Municipal Offices Phone (705) 635-2272 Fax (705) 635-2132
Council Meeting Agenda – August 16, 2016 Corporation of the Township of Lake of Bays A G E N D A
There will be a regularly scheduled meeting of Council held at 9:00 a.m., on August 16, 2016 in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario. NOTE: A closed session is scheduled to commence at the end of the meeting. Page
1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA
(a) Council Meeting Agenda - August 16, 2016
2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF
3. DEPUTATION/DELEGATIONS
(a) 9:05 a.m. Presentation of Staff Certificates:
Parks & Facilities - Ontario Recreation Facilities Association (ORFA) Scott MacKinnon, Facilities Lead Hand Re: Advanced Recreation Facilities Business Management I & CIT Re-certification Course Cheryl McComb, Facility Operator Re: Grounds Operations and Maintenance
Public Works - Ontario Good Roads Association (OGRA) Steve Peace, Superintendent of Public Works Re: Rural & Urban Road Design and Construction Ian MacKinnon, Supervisor of Public Works Re: Municipal Legislation George Crabtree, Operator “A” Re: Municipal Health and Safety Daryl Schell, Operator “A” Re: Roadway Management
7 - 33 (b) 9:10 a.m. Anne Haines, M.I.M.A.
Page 1 of 118 Council Meeting Agenda - August 16, 2016 Page
Account Manager,Municipal & Stakeholder Relations Department Municipal Property Assessment Corporation (MPAC) Re: Delivering the 2016 Assessment Update
35 - 55 (c) 9:20 a.m. Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: Results of R.F.P. 2016-05 - Proposal for Architectural Services to Expand and Redesign the Dwight Library Branch Building
(d) 9:30 a.m. Peter H. Bell, President Marie Poirier, Marie Poirier Planning & Associates Re: Introduction of Port Cunnington Ratepayers Association
4. CONSENT AGENDA
Items listed under the Consent Agenda are considered routine, and enacted in one motion. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting. 57 - 61 (a) Sale and Other Disposition of Township Land - Declaration of Surplus Land – Osborne Point Road (Jackson)
(b) By-law 2016-092, being a by-law for the purpose of closing, declaring surplus and selling that portion of Osborne Point Road described as:-
a) Part of Lots 24 and 25, in Concession 9, of the former Township of Franklin, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Part 1 on Plan 35R- 25131; and
b) Part of Lot 25, in Concession 9, of the former Township of Franklin, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 2 and 3 on Plan 35R-25131.(Jackson)(010-002-02400)(Franklin)(1121 Osborne Point Road)(Lake of Bays)
5. REPORTS AND BY- LAWS
(a) Planning & Economic Development
63 - 68 (i) Agreement to Purchase Township-Owned Lands with the Province of Ontario – Highway 60 Culvert
(ii) By-law 2016-093, being a by-law to authorize the Mayor and Clerk to sign Property Purchase Agreement between the
Page 2 of 118 Council Meeting Agenda - August 16, 2016 Page
Township of Lake of Bays and the Minister of Transportation for the Province of Ontario.(Hwy 60 MTO Culvert)
69 - 73 (iii) Economic Development Activity Report (July – Final Report)
75 - 77 (iv) Ontario 150 Community Celebration Program – Provincial Grant Opportunity (Lake of Bays Fire Department)
(b) Supervisor of Parks and Facilities
79 - 90 (i) Restoration of Baysville Cenotaph
(c) Superintendent of Public Works
(d) Director of Building & By-law Services
91 - 92 (i) Request for Exemption to Noise By-law #00-59 at 1133 Ronville Rd. (Wedding reception with DJ music)
(e) Fire Chief
(f) Director of Corporate Services/Clerk
(g) Deputy Clerk
(h) Chief Administrative Officer
(i) Treasurer
93 - 107 (i) Statement of Financial Activities for the Six Months Ending June 30, 2016
109 - 115 (ii) Proposed Budget Guidelines 2017
6. COMMUNICATION ITEMS AND PETITIONS
117 - 118 (a) Bill Mauro, Minister, Ministry of Municipal Affairs (MMA) re: Review of the scope and effectiveness of the Ontario Municipal Board (OMB) - request for feedback regarding the OMB's role in Ontario's land use planning system.
7. NOTICE OF MOTION
8. MAYOR AND MUNICIPAL COUNCILLORS' REPORTS
(a) Councillor Baker
Page 3 of 118 Council Meeting Agenda - August 16, 2016 Page
Fire Advisory Committee - No Update
District Public Works Committee - No Update
Muskoka Watershed Council - No Update
Attended July 25, 2016 - Muskoka Tourism "Branding" presentation - showed Council the new logo August 1, 2016 - Peninsula Lake Annual General Meeting
(b) Councillor Lacroix
Baysville Cemetery - No Update
District Committees - No Update
(c) Councillor Tapley
Community Emergency Management Committee - No Update
Heritage Advisory Committee - No Update
Chamber of Commerce - No Update
(d) Councillor Peppard
Updates Working with Councillor Baker to resolve shoreline resident concerns on Tasso Lake over water levels and planning on meeting with Ministry of Natural Resources and Forestry (MNRF) staff to get clarity on the issue before the Tasso, Toad, Camp and Blue Lake AGM on September 4, 2016. Meeting with Walkers Glenn Association representative to discuss the request to have the road paved (surface type - high float)
(e) Councillor Ross
Paint Lake Cemetery - No Update
Page 4 of 118 Council Meeting Agenda - August 16, 2016 Page
(f) Councillor Glover
Library Board - No Update
Andrew Daniels Fish Stewardship - No Update
Economic Development Core Group - No Update
Attended July 11, 2016 - Baysville Antique Car and Boat Show meeting
Upcoming Events August 13 and 14, 2016 - Baysville Arts and Crafts Show August 21, 2016 - Lake of Bays Antique and Classic Car and Boat Show
(g) Mayor Young
Fairvern Nursing Home Meeting with Relocation Committee Options for the future
OPP Cost Allocation Efforts Need to extend consultant's mandate
Muskoka Airport Review of District Planning Meeting Commitments being made
9. UNFINISHED BUSINESS
(a) Ambulance Feasibility Study request to District Municipality of Muskoka (from December 15, 2015 Council meeting)
(b) Comprehensive Parkland Review to be conducted in 2017 (from January 20, 2015 - #6(h)(v)/01/20/15 and December 15, 2015 - #6(a)(v)/12/15/15 Council meetings)
(c) Report re: Entrance Permit By-law Review (from April 19, 2016 Council meeting)
(d) Report re: Walkers Glenn Crescent Surface Type (deferred from April 19, 2016 Council meeting at the request of the Walkers Glenn Property Owners Association (WGPOA) . Deferred at the request of WGPOA to September 20, 2016 Council meeting - Resolution #7(a)/06/21/16)
(e) Report re: Lease Agreement between Logging Chain Investments
Page 5 of 118 Council Meeting Agenda - August 16, 2016 Page
Limited and Township of Lake of Bays (from July 19, 2016 Council meeting)
10. CLOSED SESSION/BUSINESS ARISING FROM CLOSED SESSION
In accordance with Section 239, (1), (2) and (3.1) of the Municipal Act, c.25, S.O. 2001, as amended, the Council of the Corporation of the Township of Lake of Bays will convene in Closed Session for discussion regarding: (a) Corporate Services Department Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (i) Old School House Road Update (ii) Township of Lake of Bays Official Plan Amendment No. 16 - 5 Year Official Plan Review (iii) Campbell Strategies Update
Closed Session Meeting Minutes (iv) Regular Council June 21, 2016 & Council (Planning Matters Only) July 12, 2016
11. CONFIRMING BY- LAW and ADJOURNMENT
(a) By-law 2016-094, being a by-law to confirm the proceedings of the August 16, 2016 Council meeting.
(b) Next Meeting - August 16, 2016 at 1:30 p.m. at Port Cunnington Marina (1757-1 Port Cunnington Road), Dwight, Ontario for the purposes of providing a public information session with regards to Z 21/16 LOB Application, 2423518 Ontario Inc. - Port Cunnington Marina.
Page 6 of 118 Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde...
Delivering the
Page 7 of 118 2016 Assessment Update AGENDA ITEM # 3.(b)
Township of Lake of Bays Anne Haines, M.I.M.A. August 16th , 2016 Account Manager, Municipal & Stakeholder Relations Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... PROPERTY ASSESSMENT & PROPERTY TAXES
The Municipal Property Assessment Corporation determines Current Value Assessments and classifications for all properties The Ontario in Ontario. Property Taxpayer The Provincial Government passes legislation, sets assessment policies and determines education tax rates. The Province also operates an independent assessment appeal tribunal – the Page 8 of 118 Assessment Review Board (ARB). AGENDA ITEM # 3.(b)
Municipalities determine revenue requirements, set municipal tax rates and collect property taxes to pay for your municipal services.
Police and Roads, sidewalks, Waste Parks & leisure fire protection public transit management facilities Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... ONTARIO’S ASSESSMENT CYCLE
2008 2012 2016 Page 9 of 118 2009-2012 2013-2016 2017-2020 Tax Years Tax Years Tax Years AGENDA ITEM # 3.(b) January 1, 2008 January 1, 2012 January 1, 2016 (valuation date) (valuation date) (valuation date) Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... 2016 ASSESSMENT UPDATE
2012 ASSESSMENT UPDATE
2012 2012 Roll Delivery Page 10 of 118
2016 ASSESSMENT UPDATE AGENDA ITEM # 3.(b)
Early and frequent engagement with constituents
2014 2015 2016 2016 Roll Delivery Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... ZONE 5: DATA COLLECTION & PREPARATION
Building permits Sales reviews Data Touch Points Site variable update project Zone 5 Total Farm forestry exemptions reviews NOVEMBER DECEMBER 290,735 2016 Requests for Reconsideration2016
SeverancesPage 11 of 118 and Consolidations
Data integrity checks AGENDA ITEM # 3.(b) MPAC initiated reviews Process controls Tax and Vacancy Applications Municipal Requests Appeals Property Owner Enquiries Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... TRANSPARENCY AND SHARED UNDERSTANDING
Level 1 - Methodology Guides Comprehensive guides that explain assessment methodology.
Level 2 – Market Valuation Reports Comprehensive reports that explain how assessment methodology was applied at the sector level to value properties for the 2016 Page 12 of 118 Assessment Update
AGENDA ITEM # 3.(b) Level 3 – Property Specific Valuation Information Detailed information that is available through secure‐access only
Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... BENEFITS OF ADVANCED DISCLOSURE
Benefits for municipalities: Benefits for property taxpayers:
Improved roll predictability and stability Increased satisfaction and confidence Page 13 of 118 Improved risk analysis Easy access to property information AGENDA ITEM # 3.(b)
No surprises No surprises
Opportunity to provide feedback Opportunity to provide feedback Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... 2016 PROPERTY ASSESSMENT NOTICES
Residential property owners started receiving their Property Assessment Notices on July 11
Farm Property Assessment Notices will be mailed October 11 Page 14 of 118
Multi-Residential and Business Notices will be mailed October 18 AGENDA ITEM # 3.(b)
THE NEW ASSESSMENTS WILL SERVE AS THE BASIS FOR CALCULATING PROPERTY TAXES FOR 2017 – 2020 Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde...
2016 ASSESSMENT UPDATE The Residential
Page 15 of 118 Experience AGENDA ITEM # 3.(b) Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... 2016 PROPERTY ASSESSMENT NOTICE Page 16 of 118 AGENDA ITEM # 3.(b) Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde...
2016 PROPERTY ASSESSMENT NOTICE Issue Date
Assessment Overview Assessed Value as of January 1, 2016 Assessed Value as of January 1, 2012 Change between 2012 and 2016
2016 Assessed Value
Account Information Page 17 of 118 How will my municipality use MPAC’s Roll Number property assessment? AboutMyProperty Login Location, description, AGENDA ITEM # 3.(b) Explanation of phase-in provision municipality and school support (Assessment Act) Property Classification Phase in Assessed Values (2017-2020 tax years) Request for Reconsideration Deadline Contact Us (by tax year) Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... 2016 PROPERTY ASSESSMENT NOTICE
Property Details How does MPAC assess my property? Five major factors affecting residential values
Have questions about your assessment?
Page 18 of 118 Login to AboutMyProperty
AGENDA ITEM # 3.(b)
Ontario’s property assessment system
Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... CHANGES TO FILING A REVIEW (BILL 144)
. Residential property owners have 120 days from the Issue Date of their Property Assessment Notice to file a Request for Reconsideration (RfR)
. The Issue Date (July 11, 2016) and RfR deadline (November 8, 2016) are included on the Notice Page 19 of 118 AGENDA ITEM # 3.(b) . The early delivery of Assessment Notices and a 120-day RfR deadline will allow RfRs to be processed before Assessment Rolls are sent to municipalities – greater stability and accuracy
Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde...
HOW CAN I LEARN MORE ABOUT MY ASSESSMENT? Page 20 of 118 AGENDA ITEM # 3.(b) Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... ABOUTMYPROPERTY.CA
Through AboutMyProperty™ property owners can:
Access information on how their property was assessed Compare their assessment to Page 21 of 118 others in their community
Learn more about property values AGENDA ITEM # 3.(b) through Market Trends (available before login)
Login information is included on every Notice mailed.
Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... RESOLVING ASSESSMENT CONCERNS
STEP 1: Ask yourself: “could I have sold my property for the assessed value on January 1, 2016?”
STEP 2: Visit aboutmyproperty.ca to review the information MPAC has on file for your property. Page 22 of 118
STEP 3: Contact MPAC AGENDA ITEM # 3.(b)
STEP 4: File a Request for Reconsideration
STEP 5: File an appeal with the Assessment Review Board
Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... CONTACT MPAC
We are here to help. Contact MPAC with any questions you may have regarding your property assessment.
CALL our Customer Contact Centre 1 866 296-MPAC (6722) 1 877-889-MPAC (6722) TTY Page 23 of 118 ONLINE at mpac.ca AGENDA ITEM # 3.(b) VISIT a local field office WRITE to P.O. Box 9808, Toronto ON M1S 5T9 FAX 1 866 297 6703
If you have accessibility needs, please let us know how we can best accommodate you Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde...
ENHANCING MUNICIPAL ENGAGEMENT Page 24 of 118 AGENDA ITEM # 3.(b) Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... MUNICIPAL CONNECT™
. As part of the advanced disclosure process, MPAC has redesigned Municipal Connect to offer municipalities a modern and flexible way to access real-time assessment information, including the preliminary 2016 assessed values.
. Access to 2016 base year values (2017-2020 tax years) Page 25 of 118 • Support municipal understanding of assessed values • Early consultation/discussion for greater roll stability AGENDA ITEM # 3.(b) • Insight into assessment at risk
AGENDA ITEM # 3.(b)
Anne Haines, M.I.M.A. Account Manager,MunicipalPage 26 of 118 & Stakeholde... Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... MUNICIPAL TOOLKIT
To support municipalities in their communication efforts regarding the 2016 province-wide Assessment Update, MPAC has prepared a fully customizable toolkit that includes:
• Contact information for Municipal and Stakeholder Relations representatives • Key Messages and Frequently Asked Questions • Information regarding changes to Property Assessment Notices and Notice Mailing Dates
Page 27 of 118 • Changes regarding Requests for Reconsideration
• Written Material for Print or Web AGENDA ITEM # 3.(b) • Social Media Materials • Highlights on AboutMyProperty and Municipal Connect • Links/references to other resources including: • MPAC’s full suite of brochures (links to mpac.ca) • Videos (will be housed on MPAC’s YouTube Channel) • Buckslip for insertion in municipal tax bills (editable) Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde...
Page 28 of 118 PRELIMINARY
MARKET TRENDS AGENDA ITEM # 3.(b) AGENDA ITEM # 3.(b)
Anne Haines, M.I.M.A. Account Manager,MunicipalPage 29 of 118 & Stakeholde... AGENDA ITEM # 3.(b)
Anne Haines, M.I.M.A. Account Manager,MunicipalPage 30 of 118 & Stakeholde... Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... ASSESSMENT CHANGES 2016 TO 2017
Township of Lake of Bays
Overall Residential 1.3%
Page 31 of 118 Single Family Residential 0.6%
Condominium -20.3% AGENDA ITEM # 3.(b) Waterfront 2.2%
Preliminary median percentage change in assessed value from 2016 to 2017
Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde... TYPICAL ASSESSED VALUES
Township of Lake of Bays Change in value since 2012 2016 CVA
Single Family Residential +$5,000 $221,000 Page 32 of 118
Condominium -$20,000 $79,000 AGENDA ITEM # 3.(b)
Waterfront +$38,000 $512,000
The change in assessed value between base valuation years (2012 to 2016) Anne Haines, M.I.M.A. Account Manager,Municipal & Stakeholde...
Page 33 of 118 QUESTIONS? AGENDA ITEM # 3.(b) Page 34 of 118 Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
PROPOSAL FOR ARCHITECTURAL SERVICES TO EXPAND AND REDESIGN THE DWIGHT LIBRARY BRANCH BUILDING. Page 35 of 118 RFP 2016-05 AGENDA ITEM # 3.(c) Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
MAY 19 - JUNE 10 , 2016 IN MUSKOKA REGION PAPER Page 36 of 118 AGENDA ITEM # 3.(c) Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
BIDS WERE OPENED JUNE 13, 2016 Page 37 of 118 AGENDA ITEM # 3.(c) Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
EVALUATION PROCESS
▸ Building Committee determined the weighting of the evaluation criteria.
▸ Tom developed spreadsheet for evaluators to use.
▸ Individuals did evaluations of all 4 bids.
▸ Data compiled by Tom into a summary.
Page 38 of 118 ▸ Bids ranked, 1st to 4th to choose top 2 for presentations, AGENDA ITEM # 3.(c) however, 2nd and 3rd so close we decided to see 3 presentations. Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
EVALUATION SPREADSHEET AND CRITERIA WEIGHTING Page 39 of 118 AGENDA ITEM # 3.(c) Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
PRESENTATIONS
▸ We saw presentations from Mitchell Architects, Studio Tangent Architects and Timber Structures
▸ All very professional and evident they wanted to work with us
▸ After third presentation, we discussed the differences and everyone ranked 1st, 2nd and 3rd. Page 40 of 118
▸ The presentations confirmed our AGENDA ITEM # 3.(c) original 1st place company after the evaluations. Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
Timber Structures Inc.
1139 Kirk Line E
Bracebridge, ON P1L 0A1
www.timberstructures.ca
President: Patrick Chouinard Page 41 of 118 AGENDA ITEM # 3.(c) AGENDA ITEM # 3.(c)
Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R... Page 42 of 118 Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
WHY TIMBER STRUCTURES
▸ Innovative
▸ Cross-laminated timber or traditional stick construction
▸ “cost savings, speed of construction,health and environment benefits”
▸ Carbon sequestration
▸ Commercial and private building experience Page 43 of 118
▸ Project manager AGENDA ITEM # 3.(c)
▸ Lowest overall cost AGENDA ITEM # 3.(c)
Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R... Page 44 of 118 AGENDA ITEM # 3.(c)
Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R... Page 45 of 118 AGENDA ITEM # 3.(c)
Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R... Page 46 of 118 AGENDA ITEM # 3.(c)
Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R... Page 47 of 118 Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
PHASE 1
▸ 5 months
▸ Very open to working with us to determine best functionality of design.
▸ Open to public involvement in design phase.
▸ Help with site survey and field testing. Page 48 of 118
▸ Understand there may be a lag time between phase 1 and AGENDA ITEM # 3.(c) phase 2 as seek get Council approval and funding. Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
▸ Funds for proposed architect plus non-refundable HST $18, 317
▸ Requested contingency in case additional studies $6, 683 are required
▸ Total Request $25, 000
▸ Solution
▸ Development charges previously approved $9,000
▸ Donations received to date for expansion $1, 200
▸ Library reserve funds $5, 000 Page 49 of 118
▸ Further development charges requested $9, 800 AGENDA ITEM # 3.(c) *$49, 000 in library portion as of June 30/16 Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
Questions? Page 50 of 118 AGENDA ITEM # 3.(c) Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R...
‘THE SECRET OF CHANGE IS TO FOCUS ALL OF YOUR ENERGY NOT ON FIGHTING THE OLD, BUT ON BUILDING THE NEW” Page 51 of 118 AGENDA ITEM # 3.(c) Socrates Page 52 of 118 AGENDA ITEM # 3.(c)
Lake of Bays Township Public Library 10 University St., Baysville, ON P0B 1A0 Tel./Fax: 705-767-2361
August 3, 2016
To Mayor Young and Members of Council:
The Lake of Bays Public Library recognized the need for an expansion to the Dwight Branch last year and came to present to Council on January 19, 2016. At that time we showed you our increasing circulation and programming statistics and asked for money to hire an architect to become “shovel ready” to be able to apply for grants. See the resolution at the end.
Our RFP was advertised for 3 weeks, and closed on June 10, 2016. We received 4 bids which we opened publicly on June 13. Here are the results:
Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R... Page 53 of 118 AGENDA ITEM # 3.(c)
Bids were then evaluated by the Building Committee and because the 2nd and 3rd ranked bids were very close, we asked Mitchell Architects, Studio Tangent Architects and Timber Structures to each give us a presentation . Originally, in the RFP, we stated the top 2 would be asked for presentations.
Following the presentations, our top choice remained the same and the committee recommended hiring Timber Structures to the Library Board. This recommendation was accepted and approved.
As the funds in the initial resolution are not enough, we want to seek approval for more. We would require the following:
Funds for proposed architect plus non-refundable HST $18, 317 Requested contingency in case additional studies are req’d $6, 683
Total request = $25, 000
We propose the following solution:
Development charges previously approved $9, 000 Donations received for expansion $1, 200 Library reserve funds $5, 000
Further development charges requested $9, 800
The Township treasurer has reported to the Library Board that the library portion of development charges contains $49, 000 as of the end of June 2016.
We respectfully ask your consideration in this request.
Cathy Fairbairn Dwight Branch Lake of Bays Public Library
Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R... Page 54 of 118 AGENDA ITEM # 3.(c)
Cathy Fairbairn, Dwight Librarian Lake of Bays Library Re: R... Page 55 of 118 Page 56 of 118 AGENDA ITEM # 4.(a)
THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT
TO: Mayor Young and Members of Council FROM: Samantha Woods, Deputy Clerk th DATE: August 16 , 2016 RE: Sale and Other Disposition of Township Land - Declaration of Surplus Lands – Osborne Point Road (Jackson)
REPORT HIGHLIGHTS:
Routine declaration of surplus lands - Sale and Other Disposition of Township Land.
RECOMMENDATION:
WHEREAS the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report "Sale and Other Disposition of Township Land - Declaration of Surplus Lands – Osborne Point Road (Jackson)”, dated August 16th, 2016;
BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays declares that the following lands be declared surplus and that they be offered to Christopher Jackson, for a set price of $10,000 plus expenses; including advertising, legal and appraisal costs:
• Part of Lots 24 & 25, in Concession 9 of the former Township of Franklin, designated as Parts 1, 2 and 3 on Plan 35R-25131, now in the Township of Lake of Bays, in the District Municipality of Muskoka.
ORIGIN:
At the November 17, 2015 Council meeting, Council passed Resolution #6(f)(i)/11/17/15 providing preliminary approval and directing staff to proceed with the sale of township-owned land identified as a portion of Part 17 on BR-582 to Jackson as per the Township of Lake of Bays Sale and Other Disposition of Land Policy AD-2.6.
ANALYSIS:
In accordance with the Township of Lake of Bays Sale and Disposition of Land Policy AD-2.6, the following steps have been completed in preparation of presenting a resolution declaring the lands to be surplus:
Sale and Other Disposition of Township Land - Declaration of... Page 57 of 118 AGENDA ITEM # 4.(a) Sale and Other Disposition of Township Land – Declaration of Surplus Lands – Osborne Point Road (Jackson) Page 2 of 5 August 16th, 2016
Table “A” – Steps to Dispose of Municipal Land STEPS STATUS Requests are circulated to the Planning, Completed July 15, 2015 Public Works, Building and By-law • Staff, having reviewed the application, Services Departments for comments has no concerns with respect to the and/or concerns approval
Obtain Opinion of Market Value Completed October 1, 2015 by Caitlin Hill
Opinion of Market Value = $10,000
Council Meeting – Preliminary Approval November 17, 2015 – Resolution #6(f)(i)/11/17/15
Public Meeting – Provision of Notice Township Website and muskokaregion.com newspaper - July 28th, 2016 - August 4th, 2016
Register Draft Plan of Survey Plan 35R-25131 registered on June 21, 2016
FINANCIAL IMPACT:
Not applicable, although as per Resolution #6(f)i)/11/17/15 the land acquisition revenue costs were set based on the opinion of market value of $10,000.
ALTERNATIVES:
Option 1: Declare township land as surplus • Township has no interest in retaining the subject lands for future use; • Property owner has already incurred legal and other expenses in the processing of this application (i.e. survey, advertising, legal); • Township-owned land alone is not a buildable lot and according to the opinion of market value will only benefit the abutting property owner; and • Existing undersized lots are normally encouraged to be merged in order to create developable lands that conform to the applicable land use policies which often provide an increased buffer to adjacent properties.
Option 2: Maintain ownership of township land • Land would remain in public ownership;
Sale and Other Disposition of Township Land - Declaration of... Page 58 of 118 AGENDA ITEM # 4.(a) Sale and Other Disposition of Township Land – Declaration of Surplus Lands – Osborne Point Road (Jackson) Page 3 of 5 August 16th, 2016
LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:
This report represents the following strategic priorities:
• Engage and communicate openly with the community; • Ensure sound, innovative, transparent financial planning; • Work in collaborative partnerships.
Respectfully submitted, Approved by, Reviewed by,
Samantha Woods Carrie Sykes Michelle Percival ______Samantha Woods Carrie Sykes Dipl. M.A., CMO Michelle Percival CMMIII, CMO Deputy Clerk Director of Corporate Services Chief Administrative Officer
References
• Municipal Act, 2001, S.O. c.25, as amended • Township Policy AD-2.6 – Sale and other Disposition of Land • Departmental circulations (Building, Planning, Public Works) • Property roll file (laserfische) 4427-001-002-02400 • Parcel Register – PIN 48065-0368 (LT) • Registered Plans – BR-582, 35R-3740 and 35R-25131 • Opinion of Market Value, dated October 1st, 2015 Royal LePage Lakes of Muskoka Realty (Caitlin Hill, Sales Representative) • Staff report dated November 17, 2015 • Council Resolution #6(f)(i)/11/17/15 • Appendix “A” & “B”
Sale and Other Disposition of Township Land - Declaration of... Page 59 of 118 AGENDA ITEM # 4.(a) Sale and Other Disposition of Township Land – Declaration of Surplus Lands – Osborne Point Road (Jackson) Page 4 of 5 August 16th, 2016
APPENDIX “A”
SUBJECT PORTION OF OSBORNE POINT ROAD
Property Roll No. : 010-002-02400 Accessed by: Osborne Point Road (Township owned, Township maintained)
Sale and Other Disposition of Township Land - Declaration of... Page 60 of 118 AGENDA ITEM # 4.(a) Sale and Other Disposition of Township Land – Declaration of Surplus Lands – Osborne Point Road (Jackson) Page 5 of 5 August 16th, 2016
APPENDIX “B”
EXCERPT OF PLAN 35R-25131
Sale and Other Disposition of Township Land - Declaration of... Page 61 of 118 Page 62 of 118 AGENDA ITEM # 5.(a)(i)
THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT
TO: Mayor Young and Members of Council FROM: Stefan Szczerbak, Planner DATE: August 16, 2016 RE: Agreement to Purchase Township-Owned Lands with the Province of Ontario – Highway 60 Culvert
REPORT HIGHLIGHTS:
• The Township was approached by the Ministry of Transportation to purchase a small piece of municipal property to address the encroachment of an existing culvert along Highway No. 60. • The Province of Ontario has agreed to pay the Township $600 for this land and all legal expenses.
RECOMMENDATION:
WHEREAS Council of the Corporation of the Township of Lake of Bays receives the staff report, “Agreement to Purchase Township-Owned Lands with the Province of Ontario – Highway 60 Culvert” dated August 15, 2016.
BE IT RESOLVED THAT Council of the Corporation of the Township of Lake of Bays approve By-law 2016-093, being a By-law to authorize the Mayor and the Clerk to sign an agreement between the Township of Lake of Bays and the Minister of Transportation for the Province of Ontario with respect to the sale of a small piece of municipal land to address the encroachment of an existing culvert along Highway No. 60.
ORIGIN:
Township staff met with representatives from the Ministry of Transpiration (MTO)on July 6, 2016 to discuss the encroachment of an existing culvert along Highway No. 60 adjacent to the Echo Valley Trails property.
An agreement was presented to staff at that time.
ANALYSIS
The MTO will be conducting culvert work in the near future and as a result, they are addressing any encroachments onto private or public lands, other than the MTO Road Allowance. A minor encroachment was found adjacent to the Echo Valley Trails Park. Subject to the procedures set out by the Province, they completed the required survey work and a property assessment/valuation.
Agreement to Purchase Township-Owned Lands with the Province... Page 63 of 118 AGENDA ITEM # 5.(a)(i) MTO Property Purchase – Hwy. 60 Culvert Page 2 of 3 August 16, 2016
Due to the small size of the property required (25 square metres) to address the encroachment, the lands were valued below $100. Typically, the Province will pay a minimum of $100 for land and they often include an additional $500 for any inconveniences or entitlements under the Expropriations Act.
Attached to Appendix “A” is a copy of the Agreement for Council’s consideration.
FINANCIAL IMPLICATIONS:
Revenue from the sale of municipal property - $600
ALTERNATIVES:
• Do not authorize staff to sign the agreement; with specified reasons to provide the Province; or • Sign the agreement, as recommended.
LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:
This report represents the following strategic priorities:
• Engage and communicate openly with the community; • Ensure sound, innovative, transparent financial planning; and • Work in collaborative partnerships.
Prepared by: Approved by: Reviewed by:
______Stefan Szczerbak, M.Sc.,RPP,MCIP Michelle Percival, CMMIII, CMO Tom Gefucia Planner Chief Administrative Officer Treasurer
REFERENCES
• Registered Plan 35R-25001 • Property Purchase Agreement
Agreement to Purchase Township-Owned Lands with the Province... Page 64 of 118 AGENDA ITEM # 5.(a)(i)
Agreement to Purchase Township-Owned Lands with the Province... Page 65 of 118 AGENDA ITEM # 5.(a)(i)
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Agreement to Purchase Township-Owned Lands with the Province... Page 68 of 118 AGENDA ITEM # 5.(a)(iii)
THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT
TO: Mayor Young and Members of Council Jennifer Pilon, Economic Development Coordinator FROM: DATE: August 16, 2016 RE: Economic Development Activity Report (July – Final Report)
REPORT HIGHLIGHTS:
• The FedNor Youth Internship contract has reached its conclusion and all projects are complete
RECOMMENDATION:
BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the staff report “Economic Development Activity Report (July – Final Report)”, dated August 16, 2016.
ORIGIN:
On August 5, 2014, the Township of Lake of Bays commenced the economic development initiative in partnership with the Lake of Bays Marine Museum (SS Bigwin) and the Dorset Community Partnership (DCP) with financial support through FedNor.
The formal contract (approved by By-law 2014-048) requires regular reporting to both Council and FedNor.
ANALYSIS:
As this initiative was submitted in partnership between the three parties listed above, the activities and ongoing projects are listed separately below.
Township of Lake of Bays
• Made amendments to the Township of Lake of Bays 2016 Community Profile and uploaded to the Township’s website. The profile can now be viewed here: http://www.lakeofbays.on.ca/content/community-profile. Shared the community profile with a business owner working on an updated business plan.
• Attended a meeting and continued involvement in the Volunteer Muskoka Advisory Committee (VMAC). The newly hired volunteer coordinator is currently working with the web developer in preparation for a website launch in late summer/early fall. The September VMAC meeting will be hosted in Lake of Bays.
• Attended the Muskoka Pride flag raising. Took photos and posted on the Township’s Facebook and Twitter.
Economic Development Activity Report (July – Final Report) Page 69 of 118 AGENDA ITEM # 5.(a)(iii) Economic Development Activity Report (July – Final Report) August 16, 2016 Page 2 of 5
• Attended the Pulled Pork and Plaid fundraiser dinner co-hosted by the Dwight Lions and the HOLD group to raise funds for the Dwight Public Washroom project. Received notice that the Dwight Lions were a successful recipient of a Pay It Forward Muskoka grant from the District in the amount of $1,000 towards the purchase of accessibility fixtures for the washrooms.
• Met with the Economic Development Officers from the municipalities in North Muskoka and South Almaguin to discuss potential opportunities for future collaboration and to learn about ongoing projects.
• Attended an information session for the Ontario 150 grants to learn about provincial funding through three new streams: o Community Celebration Program (due September 2, 2016). A separate report about this program will be brought to Council at the August 16, 2016, meeting. . $7 million fund to help communities celebrate this historic year. o Community Capital Program (due September 14, 2016) . $25 million fund to renovate, repair and retrofit existing community and cultural infrastructure to increase access, improve safety and maximize community use. o Partnership Program (due September 30, 2016) . $5 million program to support new partnerships and collaborations that engage, enable and empower youth as the next generation of Ontario leaders. o Registered for a ONe-key account through Grants Ontario.
• Executed a BizPal content audit of the Township’s account by communicating with various internal departments to ensure accuracy of all permit information.
• Investigated the Ontario Tire Stewardship’s Community Renewal Fund as a potential funding source to replace the athletic flooring in the Lake of Bays Community Centre Arena in Baysville.
• Ordered the following items in accordance with the remaining 2-year FedNor grant funding: o Lake of Bays branded presentation folders to provide businesses and potential investors with printed information (such as our community profile) in a professional presentation folder with built-in slot for business card o Lake of Bays branded notebooks make of recycled stone paper as a unique and eco-friendly promotional item o A tablet for use in one-on-one site visits with businesses and out of office meetings
• Coordinated circulation of the Around Lake of Bays brochure through Wide-Eye Distribution and Muskoka Tourism’s Fall Bulk Distribution to replenish inventory.
Economic Development Activity Report (July – Final Report) Page 70 of 118 AGENDA ITEM # 5.(a)(iii) Economic Development Activity Report (July – Final Report) August 16, 2016 Page 3 of 5
• Connected with event organizers to offer support for promotion of local events through the Township’s social media networks (e.g. Artists of the Limberlost, Baysville Walkabout, Artisans of the Wood Market in Dorset, etc.)
• Managed the Township’s social media accounts (Facebook: Facebook.com/lobtownship and Twitter: @LakeofBaysTwp), including the creation and sharing of content about local events, programs and activities, and municipal notices. Facebook Likes: 400 (+8 from last month), Twitter Followers: 983 (+39 from last month).
• Coordinated and executed weekly message updates on the Township of Lake of Bays/H.O.L.D. Community Group LED Message Sign to inform passersby of upcoming community events and important municipal messages.
Dorset Community Partnership
• Worked with the vendor to create a promotional video of Dorset to appeal to both visitors and potential new residents. The final video can be viewed here: https://youtu.be/9mE8CPdP5Ak
SS Bigwin
• Prepared a year-to-date (YTD) sales report comparing this year’s sales versus last year in the same time period. All sales categories are experiencing an increase over last year: o Public cruise sales in museum: 21% increase YTD o Public cruise sales online: 103% increase YTD o Private cruise sales: 13% increase YTD o Merchandise sales: 110% increase YTD
• Provided final training of the Client Experience and Events Coordinator who will be taking over my roles and responsibilities for the SS Bigwin. Transferred all digital files to the new coordinator for a seamless transition.
• Reviewed and provided comments on a funding application for the SS Bigwin to the FedNor Youth Internship program.
• Managed customer service and responded to online and telephone inquiries regarding events, public cruise, and private charter bookings. Renewed membership with the Huntsville/Lake of Bays Chamber of Commerce.
• Planned, coordinated and promoted the following new and returning events:
o Cruise & Dine at Port Cunnington Lodge (Thursdays in July & August): http://ssbigwin.com/portcunnington/
Economic Development Activity Report (July – Final Report) Page 71 of 118 AGENDA ITEM # 5.(a)(iii) Economic Development Activity Report (July – Final Report) August 16, 2016 Page 4 of 5
This weekly event continues to grow in popularity and is well executed by both event partners, leading to repeat business and many clients making this an annual tradition.
th o SS Bigwin Fundraising Gala (Saturday, July 9 ): http://ssbigwin.com/bigwingala2016/ Assisted with preparation for the gala, including organization and pick up of silent auction items.
nd o Wine Tasting Cruise with Portevino Wine Bar (Friday, July 22 ): http://ssbigwin.com/winetastingcruise/ This first-time event was a success as we sold 54 out of 60 available tickets. The positive feedback received demonstrated that this could easily grow into an annual event.
th o An Acoustic Afternoon Cruise with Tobin Spring (Friday, Aug 5 ): http://ssbigwin.com/tobinspring/ This new event incorporates live music (acoustic guitar) with beverages served by Trading Bay Dining Company. The event had not yet occurred at the time of writing this report.
th o Summer Beer Tasting Cruise (Saturday, August 20 ) http://ssbigwin.com/summerbeercruise/ This second annual event takes place in Baysville the day before the Antique and Classic Boat and Car Show.
• Social media management, including content creation for multiple social network channels (Facebook, Twitter and Instagram) to maintain online presence. Utilized Facebook promoted posts (paid advertising) to market special events and experiential cruises.
FINANCIAL IMPLICATIONS:
None.
ALTERNATIVES:
None.
LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:
This report represents the following strategic priorities:
• Engage and communicate openly with the community; • Develop a sustainable local economy that supports our vision; • Ensure sound, innovative, transparent financial planning;
Economic Development Activity Report (July – Final Report) Page 72 of 118 AGENDA ITEM # 5.(a)(iii) Economic Development Activity Report (July – Final Report) August 16, 2016 Page 5 of 5
• Develop long-term land, lake and community plans that are balanced and adaptive; • Protect, preserve and promote our healthy natural environment; and • Work in collaborative partnerships.
Prepared by: Reviewed by:
Jennifer Pilon Stefan Szczerbak ______Jennifer Pilon Stefan Szczerbak M.Sc., RPP, MCIP Economic Development Coordinator Planner
Reviewed by:
Michelle Percival ______Michelle Percival Chief Administrative Officer
Economic Development Activity Report (July – Final Report) Page 73 of 118 Page 74 of 118 AGENDA ITEM # 5.(a)(iv)
THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT
Mayor Young and Members of Council TO: FROM: Jennifer Pilon, Economic Development Coordinator, Stephen Hernen, Fire Chief DATE: August 16, 2016 RE: Ontario 150 Community Celebration Program – Provincial Grant Opportunity
REPORT HIGHLIGHTS:
• Provincial grant opportunity available for community celebrations in honour of Canada’s 150th Anniversary of Confederation • Proposed application would have the Township of Lake of Bays as the applicant in partnership with the Huntsville/Lake of Bays Fire Department
RECOMMENDATION:
WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Ontario 150 Community Celebration Program – Provincial Grant Opportunity”, dated August 16, 2016.
BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby directs staff to work with the Huntsville/Lake of Bays Fire Department to submit a grant application to the Ontario 150 Community Celebration Program for the purpose of enhancing community celebrations in Lake of Bays in honour of Canada’s 150th Anniversary of Confederation.
ORIGIN:
The following information has been provided directly from the Province of Ontario:
In 2017, Canada will celebrate its 150th anniversary. As a founding province, Ontario is joining the celebration with new funding, events and programs. The province is providing a total of $7 million in funding through the Community Celebration Program. This program will help to support initiatives that celebrate and commemorate Canada and Ontario’s 150th anniversary. Eligible initiatives include single activities or series of activities, such as:
• Ontario150-themed multicultural events and community celebrations • commemorative installation ceremonies • food festivals celebrating local chefs, locally grown products and local food movements • art exhibitions in public spaces showcasing local or iconic artists • sporting events and competitions • 150-themed public workshops, forums, conferences or symposia • youth innovation or entrepreneur competitions
Ontario 150 Community Celebration Program – Provincial Grant... Page 75 of 118 AGENDA ITEM # 5.(a)(iv) Ontario 150 Community Celebration Program – Provincial Grant Opportunity August 16, 2016 Page 2 of 3
Grants of up to $70,000 are available for organizations with annual cash operating expenses of more than $1 million. Applications will be accepted from July 6 to September 2, 2016.
ANALYSIS:
The Huntsville/Lake of Bays Fire Department currently hosts two annual fireworks shows in Lake of Bays: Canada Day fireworks in Baysville on the July long weekend and Dwight FireFest fireworks on the August long weekend.
The Huntsville/Lake of Bays Fire Department is proposing that the Township of Lake of Bays submit a grant application to the Ontario 150 Community Celebration Program for the purpose of enhancing the aforementioned community celebrations in Lake of Bays in honour of Canada’s 150th Anniversary of Confederation. Due to eligibility requirements, the Township of Lake of Bays would need to be the named applicant. The Huntsville/Lake of Bays Fire Department would be named as the partner responsible for coordinating and hosting the event.
Initiatives funded through the Community Celebration Program need to comprise new activities or to amplify existing activities and they should not be duplicative or constitute activities that you have carried out previously. If Council directs staff to move forward with an application, staff will work with the Fire Department to discuss ideas of how to amplify the Fire Department’s existing activities during these events to ensure that the grant eligibility criteria are met. Ideas discussed to date include: an improved fireworks display, addition of a barbecue or picnic component, addition of children’s activities, etc.
It should be noted that there is a short turnaround time for submission as the grant application deadline is September 2, 2016. Community groups, Lions clubs, and other key community volunteers have been contacted in Baysville, Dorset and Dwight to identify opportunities to engage additional partners in this application to assist with hosting special community celebrations around Lake of Bays in 2017. At the time this report was written, no additional partners have been identified.
FINANCIAL IMPLICATIONS:
The Huntsville/Lake of Bays Fire Department’s proposed event budget is as follows:
Canada Day in Baysville Dwight FireFest (Sat July 1, 2017) (Sat Aug 5, 2017) Fireworks $6,000 $20,000 Entertainment/Activities $3,000 $5,000 Advertisement $1,000 $1,500 Canada Day Giveaways $1,000 $2,000 Subtotal $11,000 $28,500 Total $39,500
If the application is successful, funding will be provided up to a maximum of 75% of the initiative’s total eligible cash operating expenses up to a threshold of $70,000. The
Ontario 150 Community Celebration Program – Provincial Grant... Page 76 of 118 AGENDA ITEM # 5.(a)(iv) Ontario 150 Community Celebration Program – Provincial Grant Opportunity August 16, 2016 Page 3 of 3
Huntsville/Lake of Bays Fire Department would be responsible for providing the 25% required of the applicant through fundraising and donations. The 25% required ($9,875) is in line with the fire department’s typical annual amount raised for these two events.
Proposed Event Expenses:
TOTAL $39,500
Project Revenue
Ontario 150 Grant (75%) $29,625 Huntsville/Lake of Bays Fire Department (25%) $9,875
TOTAL $39,500
NET <$0.00>
ALTERNATIVES:
• Support the submission as recommended. • Direct staff to submit an application for a different event • Do not submit an application.
LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:
This report represents the following strategic priorities:
• Engage and communicate openly with the community; • Ensure sound, innovative, transparent financial planning; • Work in collaborative partnerships.
Prepared by: Prepared by:
______Jennifer Pilon Stephen Hernen Economic Development Coordinator Fire Chief
Reviewed by: Reviewed by: Reviewed by:
______Stefan Szczerbak M.Sc., RPP, MCIP Michelle Percival Tom Gefucia Planner Chief Administrative Officer Treasurer
REFERENCES:
• Township of Lake of Bays Grant Application Policy No. AD-1.4 • https://www.ontario.ca/page/ontario150#section-2
Ontario 150 Community Celebration Program – Provincial Grant... Page 77 of 118 Page 78 of 118 AGENDA ITEM # 5.(b)(i) THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT
: Mayor Young and Council TO FROM: Scott MacKinnon, Facilities Foreman DATE: August 16, 2016 RE: Restoration of Baysville Cenotaph
REPORT HIGHLIGHTS:
• Baysville Cenotaph project complete • Request to donate $3000 (unbudgeted)
RECOMMENDATION:
WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Restoration of Baysville Cenotaph Project”, dated August 16, 2016;
AND WHEREAS Resolution #3(b)/03/15/16 approved an unbudgeted expenditure of up to $3000 towards the project once completed;
BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays approves an unbudgeted payment of $3000 to the Royal Canadian Legion, Branch 232 Huntsville – Baysville Cenotaph Project for the maintenance trust fund.
ORIGIN:
On January 19, 2016, Peter Ruttan made a delegation to Council requesting permission to rejuvenate the Baysville Cenotaph. Council supported Mr. Ruttan with the following resolutions:
Resolution # 3(d)/01/19/16
BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays supports in principle the proposed restoration of the Baysville Cenotaph as presented by Peter Ruttan of Baysville Veterans;
AND FURTHER THAT Council direct staff (Parks Department) to work with Mr. Ruttan with respect to the proposed implementation of the restoration project.
AND FURTHER THAT once public comments are obtained from the Baysville residents and businesses (as per Mr. Ruttan’s Plan) and have reported back to Council for final approval of the project.
Carried
Restoration of Baysville Cenotaph Page 79 of 118 AGENDA ITEM # 5.(b)(i) Restoration of Baysville Cenotaph 2 August 16, 2016
Resolution # 3(b)/03/15/16
WHEREAS Council approved Resolution #3(d)/01/19/16 at the January 19, 2016 Council meeting which supported in principle the proposed restoration of the Baysville Cenotaph; AND WHEREAS Mr. Ruttan held a public meeting at the Baysville Senior Centre on Saturday, February 20, 2016 and over 30 people attended and provided public comment;
BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays approves the following: • Baysville Cenotaph restoration as presented; • Township assistance with any required permits; • Waiving of any Township fees for this project; • Conduct an underground utilities inspection of the project area; • Unbudgeted expenditure of up to $3,000 towards the project, if required once the project is completed.
Carried
ANALYSIS:
Peter Ruttan and volunteers have completed the rejuvenation of the Cenotaph and the project is now complete.
Mr. Ruttan was able to keep the project on target and under budget. There were a number of local contractors that donated their time and expertise to the project. Vanclieaf Construction assisted with the excavation of the site and prepping for the new landscaping. Muskoka Rain provided assistance for the irrigation system in the park and the new gardens installed at the site. Ellis Electric was able to help with the electrical requirements and installation of new electrical components to assist during the annual Remembrance Day celebrations and lighting.
The project is waiting for the stone with the veterans names engraved to be delivered and installed. This was a donated item by Signature Monuments to be completed at their convenience.
Mr. Ruttan has provided a detailed account of donations and expenses associated with the project. (see Appendix ‘A’ - Statement of Accounts)
Mr. Ruttan has also provided a letter to the Township (see Appendix ‘B’) requesting support of the project by donating $3000 to the Royal Canadian Legion, Branch 232 Huntsville. This money will be held in trust to be used towards maintenance of the Cenotaph.
Restoration of Baysville Cenotaph Page 80 of 118 AGENDA ITEM # 5.(b)(i) Restoration of Baysville Cenotaph 3 August 16, 2016
Baysville Cenotaph - Pre-construction
Baysville Cenotaph - Post construction
Pictured here; Jordan Vanclieaf, Michael Ellis, Barry Vanclieaf, Peter Ruttan, and Tim Seymour
Restoration of Baysville Cenotaph Page 81 of 118 AGENDA ITEM # 5.(b)(i) Restoration of Baysville Cenotaph 4 August 16, 2016
Special thanks to Peter Ruttan for his vision and his dedication to this project.
FINANCIAL IMPLICATIONS:
Unbudgeted $3000
ALTERNATIVES:
Option 1 – Pay the unbudgeted amount of $3000 to the Royal Canadian Legion, Branch 232 Huntsville – Baysville Cenotaph Project for maintenance fund used at the discretion of Mr. Peter Ruttan or designate.
Option 2 – Do not pay unbudgeted funds and request Mr. Ruttan to seek other alternatives to assist with funding.
LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:
This report represents the following strategic priorities:
• Engage and communicate openly with the community; • Ensure sound, innovative, transparent financial planning; • Develop long-term land and community plans that are balanced and adaptive; • Protect, preserve and promote our healthy natural environment; • Work in collaborative partnerships
Restoration of Baysville Cenotaph Page 82 of 118 AGENDA ITEM # 5.(b)(i) Restoration of Baysville Cenotaph 5 August 16, 2016
Prepared by, Approved by,
______Scott MacKinnon Morris Bryant Parks and Facilities Lead hand Parks and Facilities Supervisor
Reviewed by, Reviewed by,
______Michelle Percival Tom Gefucia Chief Administrative Officer Treasurer
REFERENCES:
• Letter from Peter Ruttan dated July 4, 2016 • Statement of Accounts • Resolution # 3(d)/01/19/16 • Resolution # 3(b)/03/15/16
Restoration of Baysville Cenotaph Page 83 of 118 APPENDIX 'A' - FINANCIAL STATEMENTS AGENDA ITEM # 5.(b)(i)
Estimated Cost Item per Presentation Unit Cost Qty Qty Cost HST Sub-total Total (taxes in)
Chain 145.77 1.29 100 129 0.13 16.77 145.77 Concrete 150 150 Concrete Sonotubes 60 60 Flag Poles 2660 1330 2 2660 2660 Flowers 300 300 1 300 300 Garden Mulch 200 200 200 Base Material 400 400 400 Garden Soil 200 200 200 Interlock - Coping Stones 640 80 8 640 640 Interlock - Flower Bed 1500 1500 1 1500 1500 Interlock - Walkway 1350 1350 1 1350 1350 Paint 92.64 81.98 1 81.98 0.13 10.6574 92.6374 Post Caps 30.95 2.49 11 27.39 0.13 3.5607 30.9507 Posts 149.04 11.99 11 131.89 0.13 17.1457 149.0357 Rental - Post Hole Auger 100 100 1 100 100 Rental - Tamper 100 100 1 100 100 Electrical Supplies 600 600 Incidentals 300 300 $8,978.40 $8,978.39
Given to Peter from the Legion Account Costs Paid Peter's Petty Cash Remaining 2655.5 $4,184.72 $329.68 858.9 1000 4514.4
Restoration of Baysville Cenotaph Page 84 of 118 AGENDA ITEM # 5.(b)(i)
Estimated Cost per Estimated Cost Item Presentation after Donations Actual (Paid) Chain 145.77 Donated Concrete 350 Donated Concrete Sonotubes 60 60 79.00 Flag Poles 2660 2660 2,858.90 Flowers 300 300 Incidentals Garden Mulch 200 Incidentals Base Material 400 Donated Garden Soil 200 Donated Interlock - Coping Stones 640 Donated Interlock - Flower Bed 1500 Donated Interlock - Walkway 1350 Donated Paint 92.64 Donated Post Caps 30.95 0 0.00 Posts 120 Incidentals Rental - Post Hole Auger CRS Bracebridge 100 100 87.50 Rental - Tamper 100 Donated Electrical Supplies 600 600 $8,849.36 $3,720.00 Incidentals Plywood for concrete form Home Hardware, Smiths Falls 72.81 Flags and Pole Lights Flag Superstore, Newbliss ON 191.80 Fuel for Truck 207.31 Lunch for crew on Apr 30 Fork in the Road 20.00 Beverages and Marker Baysville General Store 7.65 Pipes for stone laying Home Depot 20.27 Eyebolts for posts Home Depot 13.56 Home Depot as no other supplier was available for fence Fence Posts, paint, primer posts and landscape cloth 381.92 Lawn Sod Sandhill Nursery 117.23 Sakrete for fence posts Simcoe Building Centre 17.56 Rental of Stone Core Cutter for inground light CRS Bracebridge 42.51 Flowers, Fertilzer, Mulch Sandhill Nursery 62.20 Flowers Home Depot 4.50 4,184.72 Financial Donations Rec'd 10,048.05 Petty Cash (Peter's Possesion) 220.47 Legion Holding Funds 5,642.86 Balance Available 5,863.33
Restoration of Baysville Cenotaph Page 85 of 118 AGENDA ITEM # 5.(b)(i)
Material Name Donation Pledged Contribution
Cash $148.05
Alex and Rhoda Moeller $500.00
Bethune United Church $1,000.00 1135 Burlmarie Road PO Box 30 Baysville, Ontario P0B 1A0
Royal Canadian Legion Br 161 $2,500.00 Poppy Trust Fund 168 Muskoka Rd Bracebridge, Ontario P1L 1H6
Royal Canadian Legion Br 232 $2,500.00 21 Veterans Way Huntsville, Ontario
Township of Lake of Bays $3,000.00
Baysville Riverfront Group $500.00
Baysville Country Store $200.00
Ruttle Family $600.00
Baysville Lions Club $1,000.00
Belinda and Ross MacKinnon $200.00
In memory of Arnold Raymond MacKinnon
Paula and Fred Elliot $100.00
Barry Vanclieaf Construction $1,500.00
Restoration of Baysville Cenotaph Page 86 of 118 AGENDA ITEM # 5.(b)(i)
Ellis Electric $500.00
Signature Memorials $5,000.00
Simcoe Building Centre (Pavers and blocks) $3,500.00
Baysville Community Group $1,000.00
Baysville Horticultural Society $1,000.00
Lake of Bays Brewery $100.00
Total $10,048.05 $4,300.00 $10,500.00 $24,848.05 $14,348.05
Restoration of Baysville Cenotaph Page 87 of 118 AGENDA ITEM # 5.(b)(i) APPENDIX 'B'
Peter Ruttan
July 4, 2016
Corporation of the Township of Lake of Bays RR#1, 1012 Dwight Beach Road Dwight, Ontario P0A 1H0
BAYSVILLE CENOTAPH REJUVENATION
Your Worship, Members of Council;
On behalf of the Baysville Veterans and the community of Baysville I would like to express my appreciation for your support in the rejuvenation of the Baysville Cenotaph. Although we did uncover some unexpected obstacles in the terms of the foundation of the old Pulford House, the team and I still managed to complete our portion of the project within the week.
At the time of writing this letter, the gardens have been planted and the electrical post has been installed, and if it is not yet installed the in-ground light will soon be. We are currently waiting on the arrival of the black granite Veterans Wall which is hoped to be in place by the end of July.
While the project has come in under budget, solely due to the generosity of Simcoe Building Centre, Brampton Bricks and Barry Vanclieaf Construction, it would be remiss of me if I did not seek your offer of financial support to the project. In the letter of March 21, 2016 signed by Ms Carrie Sykes outlining the commitments made to by the Township of Lake of Bays, the letter states council approves an “Unbudgeted expenditure of up to $3,000 towards the project, if required once the project is completed”
While the project is 95% complete at this time and we are still under budget, I would like to request the Townships support in reimbursing the cost of the flagpoles supplied by Ewing Flagpole Company LTD. A copy of the invoice is attached showing as paid in full. If the Township is in agreement with this proposal I would ask that payment be made out to:
The Royal Canadian Legion, Branch 232 Huntsville – Baysville Cenotaph Project
Restoration of Baysville Cenotaph Page 88 of 118 AGENDA ITEM # 5.(b)(i)
I have also attached a copy of the most recent financials that I have at this time showing both donations received and expenses incurred. While the unspent balance reflects good management, those monies will be held in trust by the Legion for the ongoing maintenance and support of this Cenotaph.
In closing I would like to thank the following staff of the Township of Lake of Bays for their assistance, guidance and support to this project. Ms. Carrie Sykes for keeping me informed and ensuring that I had everything I needed for both the council presentations and the physical project. Mr. Morris Bryant for the support leading up to the start of the project and for the daily visits at the site while the project occurred in May. Mr. Scott MacKinnon for the support leading up to the project and his support and assistance following. Finally to Mr. Terry Glover who provided water and food on occasion (when he insisted) to the crew and I throughout the week in May. There are others who have had a part in the project from the Township and my appreciation is extended to them as well.
Thank you again for allowing this project to become a reality and I look forward to hearing of your financial support which will ensure future years of maintenance.
Peter Ruttan Baysville Veterans Cell: Email: www.facebook.com\baysvilleveterans
Restoration of Baysville Cenotaph Page 89 of 118 APPENDIX 'C' AGENDA ITEM # 5.(b)(i)
Restoration of Baysville Cenotaph Page 90 of 118 AGENDA ITEM # 5.(d)(i)
THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT
TO: Mayor Young and Members of Council FROM: Mike Wilmon, Building Official/By-law Enforcement Officer : August 16, 2016 DATE RE: Request for Exemption to Noise By-law #00-59 at 1133 Ronville Rd. (Wedding reception with DJ music)
REPORT HIGHLIGHTS: • Exemption time to Lake of Bays Township Noise By-law #00-59: o 9:00 p.m. to 11:59 p.m. – Saturday September 10, 2016 o 12:00 a.m. to 1:00 a.m. – Sunday September 11, 2016.
RECOMMENDATION:
WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Request for Exemption to Noise By-law #00-59 (Wedding reception with DJ music)”, dated August 16, 2016; and
BE IT RESOLVED THAT Council grant an exemption to Schedule 2, Sections 2 & 15 of Noise By-law #00-59, from 9:00 p.m. Saturday September 10th, 2016 to 1:00 a.m. Sunday September 11th, 2016 for the purpose of a wedding, reception and DJ music.
ORIGIN:
Rachel Dejonge, Bride to be.
ANALYSIS:
The exemption request was advertised in the July 28, 2016 and August 4, 2016 editions of the muskokaregion.com (formerly the Muskoka Weekender) and posted on the Township website pursuant to the procedure.
Reception to be within the dining hall at Arrowhead Camp, 1133 Ronville Rd.
FINANCIAL IMPLICATIONS:
None
ALTERNATIVES:
• Allow lesser time frame for exemption.(Example: 9 PM to 12 PM). • Deny exemption request.
Request for Exemption to Noise By-law #00-59 at 1133 Ronvill... Page 91 of 118 AGENDA ITEM # 5.(d)(i) Request for Exemption to Noise By-law #00-59 Page 2 or 2 (Wedding, reception and DJ music) August 16, 2016 LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:
This report represents the following strategic priorities:
• Engage and communicate openly with the community; • Protect, preserve and promote our healthy natural environment
Prepared by, Approved by, Reviewed by,
______Mike Wilmon Stephen Watson Michelle Percival Building Official/By-law Director of Building and Chief Administrative Officer Enforcement Officer By-law services
REFERENCES:
Township of Lake of Bays Noise By-law #00-59
Request for Exemption to Noise By-law #00-59 at 1133 Ronvill... Page 92 of 118 AGENDA ITEM # 5.(i)(i)
THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT
TO: Mayor Young and Members of Council FROM: Tom Gefucia - Treasurer : August 16, 2016 DATE RE: Statement of Financial Activities for the Six Months Ending June 30, 2016
RECOMMENDATION:
BE IT RESOLVED that the Council of the Corporation of the Township of Lake of Bays receive the staff report “Statement of Financial Activities for the Six Months Ending June 30, 2016”, dated August 16, 2016.
ORIGIN:
Request from Council
ANALYSIS:
Report legend: Negative revenue means revenue under budget Negative expenses means expenses over budget
Operations: Revenue Expenses
Council Council vacancy $2,790
Finance Consultant Expense $-15,326
Fire Donation revenue and expense to reserve $3,675 $-3,675 Station 40 trailer reserve revenue and cost $4,069 $-4,069 Savings on health spending (fewer qualified) $11,700 Fire Services agreement savings to Dec 2015 $29,402
Bylaw Increased cost of ORV signage $-3,000
Civic Addressing Cost and usage of signs increase $-1,300
Public Works Fuel usage projected under budget $15,000
Parks Grants to HOLD sign and Baysville cenotaph $-4,071
Dwight CC Painting completed in 2015 not invoiced until 2016 $-3,500
Statement of Financial Activities for the Six Months Ending ... Page 93 of 118 AGENDA ITEM # 5.(i)(i) Statement of Financial Activities for the Six Months Ending June 30, 2016 2 August 16, 2016
Algonquin Highlands Savings on shared services $7,000
Libraries Computer services (mainly USX on Mandarin) $-2,325 Capacity Grant expenses – revenue in 2015 $-2,687
Baysville Library Facility Furnace Repairs $-2,500
Capital:
Public Works Garage 1- reserves and external funding $711,000 $-711,000 extra bays and soil remediation
Public Works April 2016 storm account $-20,657 will be expensed may not be an overage
Road construction projects $54,500
Vehicles $-42,900
Administration Video Surveillance $-12,000
General Reserve for Dwight Dock $22,704
Parks fund Dwight Dock $2,500 $-52,704
Development charges and outside funding Dwight Dock $27,500
Parks Fund Baysville Concrete Dock moved to 2017 $-60,000 $60,000
Parks Fund Truck under budget $3,525
Overall:
Although summer operations are not yet full swing, we have pricing on the majority of our capital expenditure dollars creating a surplus of $9,442. This is translated to a surplus of $699,481 on a PSAB basis. The PSAB surplus is related to the budget based on investment in capital assets and the amount levied on future capital projects.
See Appendix “A”.
FINANCIAL IMPLICATIONS:
Not applicable
Statement of Financial Activities for the Six Months Ending ... Page 94 of 118 AGENDA ITEM # 5.(i)(i) Statement of Financial Activities for the Six Months Ending June 30, 2016 3 August 16, 2016
ALTERNATIVES:
Not applicable
LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:
This report represents the following strategic priorities:
• Engage and communicate openly with the community; • Develop a sustainable local economy that supports our Vision; • Ensure sound, innovative, transparent financial planning;
Prepared by, Reviewed by,
______Tom Gefucia Michelle Percival Treasurer Chief Administrative Officer
REFERENCES:
Statement of Financial Activities for the Six Months Ending ... Page 95 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 96 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 97 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 98 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 99 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 100 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 101 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 102 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 103 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 104 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 105 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 106 of 118 AGENDA ITEM # 5.(i)(i)
Statement of Financial Activities for the Six Months Ending ... Page 107 of 118 Page 108 of 118 AGENDA ITEM # 5.(i)(ii)
THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT
TO: Mayor Young and Members of Council FROM: Tom Gefucia - Treasurer : August 16, 2016 DATE RE: Proposed Budget Guidelines 2017
REPORT HIGHLIGHTS: • Projected base budget increase 2.8% • Parks fund to be depleted in 2017
RECOMMENDATION:
BE IT RESOLVED that the Council of the Corporation of the Township of Lake of Bays receive the staff report “Proposed Budget Guidelines 2017”, dated August 16, 2016.
ORIGIN:
Request by CAO
ANALYSIS:
See Appendix “A”.
FINANCIAL IMPLICATIONS:
Not applicable
ALTERNATIVES:
Not applicable
LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:
This report represents the following strategic priorities:
• Engage and communicate openly with the community;
Proposed Budget Guidelines 2017 Page 109 of 118 AGENDA ITEM # 5.(i)(ii) Proposed Budget Guidelines 2017 2 August 16, 2016
• Develop a sustainable local economy that supports our Vision; • Ensure sound, innovative, transparent financial planning; • Work in collaborative partnerships;
Prepared by, Reviewed by,
______Tom Gefucia Michelle Percival Treasurer Chief Administrative Officer
REFERENCES:
Proposed Budget Guidelines 2017 Page 110 of 118 AGENDA ITEM # 5.(i)(ii)
Proposed Budget Guidelines 2017 Page 111 of 118 AGENDA ITEM # 5.(i)(ii)
Proposed Budget Guidelines 2017 Page 112 of 118 AGENDA ITEM # 5.(i)(ii)
Proposed Budget Guidelines 2017 Page 113 of 118 AGENDA ITEM # 5.(i)(ii)
Proposed Budget Guidelines 2017 Page 114 of 118 AGENDA ITEM # 5.(i)(ii)
Proposed Budget Guidelines 2017 Page 115 of 118 Page 116 of 118 AGENDA ITEM # 6.(a)
Ministry of Ministére des ” Municipal Affairs Affaires municipales g‘*' Office of the Minister Bureau du ministre K . “Wm?” 777 Bay Street, 17"‘Floor 777, rue Bay, 17° etage Ontario Toronto ON MSG 2E5 Toronto ON MSG2E5 Tel. 416-585-7000 Tél. 416-585-7000 Fax 416-585-5470 Téléc. 416-585-6470
16-70300
Dear Head of Council:
I am pleased to announce that Ontario has commenced a review of the scope and effectiveness of the Ontario Municipal Board (OMB), an important part of the provinces land use planning system.
The government is now accepting feedback on a numberof topics, which are based on input regarding the OMB’s role in Ontario’s land use planning system. This includes the feedback received during extensive public and stakeholder consultations on the Smart Growth for Our Communities Act (Bill 73), the update to the Long-term Affordable Housing Strategy and the Co-ordinated Land Use Planning Review.
The government is working to develop proposed recommendations to improve how the OMB works within the broader system of land use planning by releasing a consultation paper in the fall of 2016 for further comment.
in the meantime, the government would like to hear your views on the following topics:
0 Jurisdiction and powers: this could include what matters can be appealed and who may appeal them, the use of local appeal bodies and how much deference should be given to municipal decisions. - Meaningful citizen participation and local perspective: this could include who has access to hearings, how to ensure the ability of the public to participate, how to ensure that the process is affordable, unrepresented parties and the role of the citizen liaison office. - Clearlpredictable decision making: this could include how to ensure fairness, adjudicator education and training and standardized decision format(s). o Hearing procedures and practices: this could include the formality of hearings, how expert evidence is heard and what evidence should be allowed at hearings. - Alternative dispute resolution: this could include the use of mediation or other alternatives to traditional hearings or adversarial procedures as part of the appeal system. - Timely processes and decision making: this could include the timelines for scheduling hearings and the issuing of decisions.
It you would like to comment or share your insights on the topics above, please direct them to: [email protected].
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Bill Mauro, Minister, Ministry of Municipal Affairs (MMA) re... Page 117 of 118 AGENDA ITEM # 6.(a)
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Comments and suggestions received during all stages of the review, as well as comments already received, will be used to help inform the government of what changes may be needed. There will be further opportunity for input when the consultation paper is released in the fall.
I look fonNard to our continued collaboration and hearing your views and recommendations as the OMB Review progresses.
Sincerely,’ CC4/Q7 Bill Mauro Minister
Bill Mauro, Minister, Ministry of Municipal Affairs (MMA) re... Page 118 of 118