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The Grand Lodge of Free and Accepted Masons of Ohio

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The Grand Lodge of Free and Accepted Masons of Ohio The Grand Lodge of Free and Accepted Masons of Ohio OFFICERS MANUAL Prepared by The Education and Information Committee of THE GRAND LODGE OF FREE AND ACCEPTED MASONS OF OHIO ©2006, Grand Lodge of Ohio FORWARD This Manual has been assembled to enable Brethren to better understand the laws, customs, programs and procedures of the Grand Lodge of Ohio, a Masonic District and their Lodge. A newly raised Master Mason can find the answers to several of his questions and a new Officer can use it as a guide to properly execute his duties and responsibilities. The Lodge Education Officer can use it to present Educational Programs to the Lodge, while the veteran Officer or Past Master can use it reinforce his knowledge of the fraternity. It is recommended that the Lodge see that all its Officers have an up-to-date copy of this manual. The printed copy is available from the Grand Secretary’s Office or it may be downloaded from the Grand Lodge web page www.freemason.com . The current edition references the Grand Lodge Code as it now is written. Various Sections will be revised as the Grand Lodge Code is amended. Lodges will be notified when changes to the manual are made. The Grand Lodge of Ohio Education and Information Committee 2006, Steven J. Krekus, PGM Chairman Published June, 2006 Table of Contents Forward Section I. General Our Laws p. 4 Uniform Code of By-Laws p. 4 Standing Resolutions p. 4 Publicity p. 4 Funeral Services p. 5 Behavior as a Citizen p. 5 Communications and Meetings p. 5 Correspondence p. 6 Section II. Lodge Operations Attire p. 7 Aprons, Gloves and Jewels p. 7 Punctuality p. 8 Anteroom, Tyler’s Room and Preparation Room p. 8 Visitors p. 8 Vouching p. 9 Opening and Closing a Lodge p. 9 Guide for Conducting Lodge Business p. 9 Addressing the Chair p. 11 Discussions in Lodge p. 11 Order in the Lodge Room p. 11 Lodge Prayer and the Universality of Freemasonry p. 11 Use of Religious Music p. 12 Masonic Customs p. 12 The Master’s Cover p. 12 Emblems and Symbols p. 13 Flag p. 13 Altar p. 14 Masonic Titles p. 14 Reception of Grand Lodge Members, Officers, etc. p. 15 Investigating Committee p. 18 The Ballot p. 19 Balloting on a Petitioner p. 19 Preparation Room p. 21 Conferring Degrees p. 21 Ritual p. 22 Signs p. 22 The Degree Lectures and Charges p. 22 Proper Word Pronunciation p. 23 Candidate Counseling p. 23 Degree Booklets p. 23 Bible Presentation p. 23 2 The New Member p. 23 Education Courses p. 24 Annual Dues p. 24 Annual Returns p. 24 Grand Dues p. 24 Election to Office p. 24 Conducting an Election of Officers p. 25 Section III. Officers Duties and Responsibilities A Lodge Officer Should p. 28 Holding Office Generally p. 28 Worshipful Master p. 28 Elected Officers p. 44 Appointed Officer p. 48 District Associations p. 51 Section IV. Masonic Charities The Ohio Masonic Home p. 52 Masonic Home Committee p. 54 The Grand Lodge Scholarship Foundation p. 55 The Grand Lodge Charitable Foundation p. 55 Ohio Special Olympics p. 55 Masonic Model Student Assistance Program p. 56 George Washington Masonic National Memorial p. 56 Section V. Grand Lodge District Advisors p. 57 Grand Lodge Officers p. 57 Grand Lodge Ceremonies p. 57 Items Furnished by the Grand Lodge p. 58 Proceedings p. 58 District Deputy Grand Masters p. 58 Past Master’s Convocation p. 58 Private Grand Honors p. 59 Public Grand Honors p. 59 3 SECTION I. GENERAL OUR LAWS Every member who aspires to leadership in an Ohio Lodge should personally possess an up-to-date copy of the Constitution, Charges, By-Laws, and Code of the Grand Lodge of Ohio, the Candidate Counselors Handbook, and this Manual. He should be thoroughly familiar with their contents and keep them current. Every Lodge Officer should be provided with a Code at the expense of the Lodge when he is first appointed to an Office. All the Elected Officers should constitute a committee for presenting the Code section by section as part of a permanent program of each Stated Meeting. These Officers must be able to discuss and answer questions on the matters presented. The Code is admirably adapted for such an interesting and instructive program which, if followed year after year, will result in a membership better informed in the fundamentals of the Fraternity. Our Constitution is short, covering only four pages, but every Article is of vital importance. Article XI provides that the Grand Lodge of F. & A.M. for Ohio is the only sovereign and independent body of Freemasonry existing in the state of Ohio. In 1995, however, the Grand Lodge recognized The Most Worshipful Prince Hall Grand Lodge of Ohio, F. & A.M. as being a regular sovereign and independent body of Masons which also has independent jurisdiction within the State of Ohio. The Charges of a Free Mason are a part of the Constitution (Article XII). These need to be read frequently for the welfare of our Lodges and the fellowship that they establish among our members. The By-Laws recite many requirements with which our membership should be familiar. The Uniform Code of By-Laws provides that no amendments may be made except in the manner prescribed therein. UNIFORM CODE OF BY-LAWS The By-Laws of every Lodge must conform VERBATIM to the Uniform Code of By- Laws as adopted by the Grand Lodge and as set forth in the Code. These may be changed only when required by the Grand Lodge. (Code, Section 15.03, and Uniform Code of By-Laws, Article XV). STANDING RESOLUTIONS A Lodge is authorized to adopt Standing Resolutions. (Code Section 15.04) PUBLICITY The public announcement of the place, time, and purpose of a meeting of a Lodge is permitted, as are announcements of the Installation of Officers, presentation of awards, Dedications, Consecrations, Reconsecrations, and Cornerstone Laying Ceremonies. The proceedings of a Lodge, with all the transactions thereof, petitions, committee work, etc., are as private and inviolate as the Ritual. It is therefore un-Masonic to announce or disclose them to the public. 4 The names of Candidates or their pictures, the names or pictures of Lodge Officers conferring Degrees, and any other information about the internal affairs of a Lodge will not be given to the public press, or otherwise exhibited, disclosed, displayed, or related. This rule applies to areas of a Masonic building to which non-members have access. A Public Relations Kit, including news release templates, approved advertisements, and a How-to Brochure, is available from the Grand Secretary’s Office as well as at www.freemason.com. Proper public relations will help to ensure a Lodge’s future. FUNERAL SERVICES A Masonic Funeral Service may be conducted as authorized by Code Chapter 22. The Funeral Service is separately printed and is obtainable from the Grand Secretary. The use of the suggested Service is not mandatory. Any other Service used should be in good taste and conform in general to Masonic custom. It is preferable that the Service be delivered from memory. If read, it should be read with dignity and expression, as befits the occasion. Be sure to understand the meaning and pronunciation of unfamiliar words. The Funeral Service is one of the few public functions of the Lodge. Do it well. It is advisable to have two or more Brothers prepared to conduct a Service. If no Brother of the Lodge is available to do a creditable job, another Lodge will undoubtedly extend the courtesy of supplying a competent Brother to conduct the Service. At such a Service it is appropriate that all the Brethren be clothed in white aprons and if desired white gloves. Lodge Officers, Grand Lodge Officers, and District Deputy Grand Masters may wear the apron of their Office. BEHAVIOR AS A CITIZEN “A Mason is oblig’d by his tenure to obey the moral law, …a peaceable subject to the civil powers . .” Masonry is a unique institution. It permits no man to make innovations in its body of principles and landmarks. It was never intended that it should move en masse; nor have a patriotic, social, industrial, or economic program; nor engage in any political controversy; nor espouse a religious faith; nor harbor a political party; nor promote the interests of a philosophical sect. As an organization the world should know only that there is such a thing as Masonry; and no particular publicity should be given to the fact that one is a Mason. But Masons should be foremost and preeminent in every activity of life. For leadership the Mason should be without a peer in government, social, business, industrial, club, fraternal, religious, and home life. That a man is a Mason should be a guarantee of sterling integrity, and an honest and sincere faithfulness. COMMUNICATIONS AND MEETINGS Meetings of the Grand Lodge are called “Communications.” The Grand Lodge is required to hold a Communication annually. All other Communications are called Special or Emergent. Meetings of the Lodges are “Lodge Meetings,” either Stated or Special. 5 CORRESPONDENCE When addressing mail to a Brother do not put his Masonic title as such on the envelope. Whether to the Grand Master or a regular member, it should be addressed simply: Mr. John Doe ……………..Street City, State ZIP The internal address of a letter to the Grand Master should be: Hon. John Doe, Grand Master of Masons in Ohio ....................................Street City, State ZIP The salutation should be: Most Worshipful Grand Master: or Dear Grand Master: For a current or Past District Deputy Grand Master: Mr.
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