School Forum

22 June 2021

6.00 pm

Virtual Meeting

To all members of the School Forum:-

Chair: Mrs Brenda Morley MBE

Academy Bec Allott, Richard Booth, Emma Bradshaw, Nathan Cole, Representation (A): Carole Cook, Phillip Hedger, Peter Naudi, Sharon Roberts

Maintained School Dr Mary Howard, Jenny Sims, Havard Spring, Emma Walford, Representation (B): Bev Williamson

Other Vicki Bell, Jason Pemberton-Billing, Sue Smith, Andrew Representation (C): Theobald

Observers (D): Councillor Jenny Batt (Vice Chair of the People Committee) Councillor Jane Pascoe (Opposition Spokesperson for People Committee)

This is a public meeting.

This meeting will be recorded and made available on the Council’s website.

Matthew Stickley Clerk 16 June 2021

Enquiries to: Matthew Stickley, Clerk: [email protected] Copies of reports may be available in large print on request A G E N D A

1. Welcome and Introductions

2. Election of a Chair for 2021-22

To elect a member of the Schools Forum as Chair for the 2021-22 municipal year, the following motion should be moved, seconded, and determined by the Schools Forum:

“That NAME be elected as Chair of the Sutton Schools Forum for the 2021-22 municipal year.”

3. Apologies for Absence and Declarations of Interest

Quorum: two fifths of total membership.

4. Minutes of the Previous Meeting 1 - 4

5. Urgent Business and Other Matters

The Chair will advise of any item to be considered urgently. The forum may also raise matters not covered elsewhere on the agenda.

6. Exclusions Funding 5 - 10

7. Revenue Report and 2020/21 Out turn 11 - 20

8. Capital Report 21 - 30

9. Dates of Future Meetings 31 - 32

10. Confidential Session

The forum may resolve to consider an item in confidential session. Page 1 Agenda Item 4 Schools Forum: 24 February 2021

Minutes Schools Forum: 24 February 2021

1: Welcome and Introductions The Chair, Brenda Morley, welcomed those present and invited members of the Forum and officers to introduce themselves.

● Brenda Morley MBE, Chair of the Forum, Academy Secondary Governor ● Bob Harrison, Service Director, Cognus ● Carole Cook, Academy Primary Governor ● Councillor Jane Pascoe, Observer and People Committee member ● Councillor Jenny Batt, Observer and People Committee Vice-Chair ● Emma Walford, Maintained Nursery School Headteacher ● Fiona Phelps, Assistant Director of Education and SEND, Sutton Council ● Havard Spring, Maintained Primary School Headteacher ● Jenny Sims, Maintained Primary School Governor ● Joanna Cassey, Managing Director of Cognus ● Kieran Holliday, Head of Pupil Based Commissioning, Sutton Council ● Sue Smith, Sutton Teachers Committee ● Nathan Cole, Academy Secondary Headteacher ● Peter Naudi, Academy Secondary Headteacher ● Bec Allott, Academy Secondary Headteacher ● Richard Booth, Academy Secondary Headteacher ● Sharon Roberts, Academy Primary Headteacher ● Sue Holmes, Strategic Finance Business Partner, Sutton Council

2: Apologies for Absence and Declarations of Interest Apologies for absence were received from Sue Smith, with Alison Morgan attending as a substitute.

3: Minutes of the Previous Meeting RESOLVED: 1. That the minutes of the previous meeting on 9 December 2020 be agreed as an accurate record.

4: Urgent Business and Other Matters There was no urgent business.

Jonathan Williams, Assistant Director - Children’s Social Care and Safeguarding, Sutton Council, provided a summary of the Discretionary Schools Grant to Children’s Social Care,

___ Page 1 Agenda Item 4 Page 2 Schools Forum: 24 February 2021

noting that the 2021/22 funding settlement of £272,700 would fund seven Family Support Worker posts in the borough.

5: Revenue Report (2021/22 Dedicated Schools Grant Budget) The Chair invited Sue Holmes, Strategic Finance Business Partner, Sutton Council, to introduce the report.

It was noted that following the last meeting, the criteria through which certain allocations would be provided had not yet been agreed but that these would be set in the near future.

RESOLVED: 1. To note the latest position on the DSG for 2020/21, as at January 2021 (month 10). 2. To note the SEN funding position for 2020/21, as at January 2021 (month 10). 3. To agree the draft budget for 2021/22. 4. To note the comparisons of Schools’ delegated budgets for 2020/21 and 2021/22.

6: Scheme for Financing Schools The Chair invited Sue Holmes, Strategic Finance Business Partner, Sutton Council, to introduce the report.

RESOLVED: 1. To approve Sutton’s revised Scheme for Financing Schools, with effect from 1 April 2021.

7: Capital Report The Chair invited Kieran Holliday, Head of Pupil Based Commissioning, Sutton Council, to introduce the report.

RESOLVED: 1. To note the summary of developments against the primary, secondary and special expansion programmes.

8: Dates of Future Meetings It was noted that the next meeting date of the Sutton Schools Forum was scheduled for 22 June 2021 and whether it would be hosted virtually or in-person would be determined nearer the time.

It was noted that the next meeting date of the People Committee was scheduled for 25 March 2021 and would be hosted virtually and live streamed to the public.

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9: Confidential Session There were no items discussed that were considered to be confidential.

Any Other Business There was no other business.

The meeting ended at 18:45.

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Report Title Meeting Local Area Need – Complex In Year Admissions

Meeting Schools Forum

Date 22 June 2021

Chair Brenda Morley MBE

Report Author(s) Helen Gasparelli, Head of Inclusion, Cognus Sue Holmes, Strategic Finance Business Partner, Sutton Council

Open/Exempt Open

1. Summary

1.1. Over several years, the local area has identified an increase in the number of unplaced pupils due to limited/no secondary school in-year admissions places in years 8-10, due to a mixture of low surplus and some schools capping in-year admissions. With a duty to provide education there is a requirement for schools to admit students via a Fair Access Protocol (FAP). Locally the FAP process is monitored via the Vulnerable Pupils Panel (VPP)

1.2. Through the Vulnerable Pupil Panel (VPP) there is a recognition that there are an increasing number of pupils coming into the Borough with complex needs that require multi-agency intervention and additional support to aid in a successful transition. 1.3. This proposal seeks to identify how money can be recycled into the system to provide support for CYP that meet the specified criteria where additional support for FAP attracts a cost. This is in addition to funding support provided to schools for the in year fair access protocol / EAL considered at Forum in December 2021.

2. Recommendations

2.1. To note the proposal to ring fence statutory exclusion funding to form an Inclusion Fund; 2.2. To note the Inclusion Fund will be held and allocated by VPP for complex in year admissions; 2.3. To agree to ring fence unused Inclusion Funding by allocating monies in future years budgets.

3. Background

3.1. We would anticipate that approximately 3-5 pupils a term, approximately 15 per year, with more concentration likely in the Autumn term, may need to be placed using this protocol. Table 1.1 shows the number of unplaced admission pupils that have been placed through the protocol. This demonstrates year on year growth.

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Table 1.1 (unplaced EHE cases are in brackets, and are included in totals. Totals are academic year)

2016/17 2017/18 2018/19 2019/20 2020/21 YTD

Y7 2

Y8 2 17

Y9 1 (1) 4 (1) 1 4 (2) 16

Y10 1 6 9 13 (4) 17 (2)

3.2. This proposal seeks to use money returned to the Local Authority following the permanent exclusion of a pupil, to support non-standard transition points of other vulnerable pupils thus providing a funding contribution to schools to support the success of the transition.

Current Situation:

3.3. Following the placement of any student at The Limes College, either dual registration, based on Limes commission, or permanent exclusion of a pupil, Limes college invoice the excluding/main school (Sutton School and residents only) for a locally agreed amount. This contributes towards the educational provision of the children placed at The Limes. It also takes into account the Pupil Premium that is allocated to most Limes students. Currently the locally agreed amount is £4,200 and has been for many years.

3.4. The amount is made up of;-

1) Statutory elements (AWPU) that include basic entitlement, and additional educational needs factors such as free school meals, English as an additional language; and 2) An additional locally agreed amount to Limes that includes pupil premium, which follows the child. 2021/22 locally agreed amount plus pupil premium (Secondary £955, Primary £1,345) 3.5. A percentage of the money is retained by Limes to provide a robust package of support for the pupil that goes beyond formal education and supports transition back into mainstream through outreach, additional support (EAL) and oversight. The remaining amount is returned to the Local Authority.

Please note: The existing £4,200 is not currently obtained from Primary schools, the proposal will address this by primary schools paying the required statutory element to the Local Authority.

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Proposal to meet identified need

3.6. It is proposed that for any child or young person permanently excluded from the 1st September 2021, the Local Authority will invoice the excluding secondary school a flat rate per term as detailed below.

Term Period CYP Excluded Termly Charge

Summer April - July 6,500

Autumn September – December 5,734

Winter January – March 4,968

3.7. In rare, exceptional circumstances, the statutory element of the charge only may apply. What is considered as exceptional would be discussed with the excluding school and relevant partners which may include, the Local Authority, Cognus and The Limes College.

3.8. As described in section 3.1 the invoice amount will be made up of the two elements, the statutory element, and the locally agreed amount. This rate reflects a cost-of-living increase as the charge has not altered since its introduction in 2015.

3.9. The Local Authority will claim the pro-rata exclusion monies. This will be formulated on an average amount a school is allocated in basic entitlement and other factors (which will be reviewed annually). It will be charged for the remaining weeks of a financial year and will form an Inclusion Fund.

3.10. The balance will be received by Limes to contribute towards education from each placing school, this money is part of The Limes budget. For pupils that have not been permanently excluded, and that are dual registered with Limes, a flat rate of £4,500 (pro rata) will be invoiced to the placing school. The Limes College will invoice the school directly for support provided that includes the vocational course and trauma group, however this does not include Turnaround.

3.11. The Inclusion Fund, created from the statutory elements, will then be used as a budget for the VPP to support schools taking complex FAPs.

3.12. For complex cases, as defined in the criteria below, a financial contribution may be agreed and allocated to the receiving school to implement recommended/identified support, where there is an associated cost that would be incurred.

3.13. Funding can only be used for specialist services/support that are not universally ordinarily available to schools and does not replace current multi-agency working practices and existing transition support.

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3.14. Using the Graduated Response documents and other relevant resources, funding may be used for specialist support, services, and assessments, to identify strategies and interventions that support a successful transition, up to the maximum value of £600 per child, where criteria are met. This contribution is not designed to cover all costs that a school may incur or to be used for EAL support (EAL support mechanisms and funding are in a separate commissioning discussion).

Criteria/key indicators

3.15. In addition to being new into the borough and without a school place, the pupil must have significant factors from the list below:

● An instability of home life ● The involvement of multiple external agencies that may include (social care, YOT, police), or recent engagement in services. ● Attended multiple schools ● Been excluded or demonstrate behaviour challenges ● SEMH needs ● Identified safeguarding/contextual safeguarding concerns ● SEN support needs ● Other identified concerns that add to the vulnerability of the pupil

3.16. As a guide to thresholds, we would be considering CYP engaged in criminal activity, are CIN/CP/CLA level or have recently been or where multi-agency intervention is required. Any exceptions to this will be agreed on a case-by-case basis.

3.17. If after admission of a CYP the school identify challenges panel were not aware of, the case can be brought back to panel (not exceeding 6 weeks from on roll) to request relevant funding for support. This can include those who have been placed as a ‘fast-track’ FAP outside of VPP referrals, where no issues had been presented on the in-year application form.

3.18. In addition to being new to Borough, at least 3 of the other criteria must be met, and evidence significant concern/vulnerability must be demonstrated.

3.19. Not all cases that have the associated criteria will attract additional funding, this will be the decision of the panel based on assessment of vulnerabilities and if funding is available.

3.20. This proposal largely impacts and benefits the secondary phase of education due to the limitations on available school placements. This is not relevant to the following situations:

● Pupils being reintegrated from Limes College post exclusion ● Transition at normal transition points ● Where students that are placed outside of the FAP protocol i.e., excludes in-year admissions offered places through the normal in-year process where vacancies exist.

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4. Financial Implications

4.1. The information below identifies changes in how post-exclusion money is secured and re-circulated.

Secondary Phase ● Following an exclusion secondary schools will receive an invoice for the termly rate from the Local Authority. ● The Local Authority will retain the statutory elements to form the Inclusion fund. The balance will be issued to Limes to provide additional services to excluded pupils beyond their education, as is the current process. ● The money invoiced by the Local Authority will be held in a pot for use by VPP to allocate for complex in year admissions that meet the identified criteria. ● The LA will provide a monthly running total of the funding pot available and the allocated money claimed back, information will be reported at VPP. ● The funding in the pot cannot be guaranteed year on year. ● The process will be reviewed each year to ensure effectiveness and to determine if it is meeting local need. ● The funding amount agreed will be recorded at VPP and shared with the Local Authority monthly, instructing funding to be paid to the receiving school. ● Funding will only be allocated if it is available. If all funding has been utilised no more can be allocated and will not be paid until future money is secured i.e. there can be no build-up of debt in lieu of future exclusions. Primary Phase ● Following an exclusion primary schools will receive an invoice for the statutory elements from the Local Authority. Statutory elements (AWPU) that include basic entitlement, and additional educational needs factors such as free school meals, English as an additional language. ● Primary schools will not form part of the local agreement for contribution to Limes. ● The money invoiced to the Local Authority will be held in a pot to support the excluded child in line with the regulations as they transition into a new setting as appropriate.

Monitoring and Oversight

4.2. The following will apply: ● Decision for the allocation of funding will be through the VPP. ● Final decision for allocation of funding where a dispute may arise will be referred to the Resolution Panel. Membership of the panel includes AD of Education, AD Children’s Social Care & safeguarding, VPP Chair, Head of Inclusion. The decision of the Panel will be final. ● Monthly funding updates will be included in the standard VPP agenda. ● Minutes of funding decisions will be sent to the Local Authority. ● The Local Authority statutory elements secured by this process will be ring fenced for the purpose described. If ring fenced funding exceeds requirements of support, the Local Authority reserves the right to review arrangements and use unused funding for alternative purposes i.e. offset deficits, for development of other inclusion services.

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● Unused funding at the end of year will go into the DSG balance in order for Schools Forum to determine if they will ring fence monies for the following year's Inclusion Fund. ● Annual co-produced report (owners Limes College, VPP Chair, LA Accounts), that includes accounts, usage and impact will be shared with relevant stakeholders. ● An annual review will take place at the end of each year to determine the impact of the Inclusion Fund against local area need.

4.3. The budget is finite, once spent, even if there is more demand there will be no additional money allocated to this. As such it is imperative that the criteria for accessing the funding is clear, robust and that there is regular review and oversight of the pot.

4.4. From the 1st April 2021 and for the remainder of the Summer Term 2021, the Local Authority will invoice statutory elements only. From the 1st September 2021 we anticipate full implementation of the termly charge.

5. Influence on the Council’s Corporate Core Values and Objectives

5.1. One of the core values is partnership working. Setting the budget for the Dedicated Schools Grant, and considering related issues, is an important part of the budget process that fully involves schools as partners and particularly recognises the important role of the Schools’ Forum.

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Revenue Report

Report Title Revenue Report

Meeting Schools Forum

Date 22 June 2021

Chair Brenda Morley MBE

Report Author(s) Sue Holmes, Strategic Finance Business Partner, Sutton Council

Open/Exempt Open

1. Summary

1.1. This report provides an update on the Dedicated Schools Grant (DSG) since the last meeting of the Forum.

2. Recommendations

2.1. To note the outturn position on the DSG for 2020/21.

2.2. To note the surplus balance of £1.321m to be carried forward to 2021/22.

2.3. To note and approve the latest budget for 2021/22.

2.4. To note the latest outturn position for 2021/22, as at month 2 (May 2021).

2.5. To note the S251 Budget Statement - DSG for 2021/22.

3. Background

3.1. This report refers to issues that have arisen since the last meeting on 24 February 2021 and provides details of the latest DSG budget for 2021/22.

4. DSG Budget 2020/21 - latest allocation and outturn

4.1. The latest DSG allocation for 2020/21 is £103.979m. This includes an in-year adjustment for Early Years of -£264k, which is the estimated clawback of funding for 2020/21, based on the Early Years census data for January 2021. Confirmation of any adjustment to Sutton’s 2021/22 funding, relating to 2020/21, is due to be notified by the ESFA in July 2021 and therefore this adjustment is not guaranteed at this stage.

4.2. The DSG outturn for 2020/21 is an underspend of £0.41m. This is due to an overspend on the High Needs block (£1.06m) mainly due to committed therapy hours in current EHC plans, offset by underspends on the Schools block (-£1.23m) due to unallocated growth funding and the Early Years block (-£0.22m) due to low take-up of provision in the summer and autumn terms. The in-year underspend has been transferred to the DSG reserve providing a cumulative surplus balance of £1.321m, as at 31st March 2021. Agenda Item 7 Page 12

Revenue Report

4.3. The DSG outturn position for 2020/21, by block is as follows: ● Schools block - underspend £1.23m; ● Central School Services block - underspend £0.02k; ● High Needs block - overspend £1.06m ● Early Years block - underspend £0.22m

There is no requirement at present to report separately on the blocks. The detailed outturn for 2020/21 is shown at Appendix A.

4.4. Sutton’s DSG has remained in a positive financial position due to overspends on the High Needs block being offset by underspends in the Schools, Early Years and CSSB blocks. An increasing number of local authorities are now incurring a deficit on their overall DSG account, largely because of overspends on the high needs block. LAs with cumulative deficits are required to provide the ESFA with a DSG management recovery plan over a maximum of 3 years. At this stage Sutton is not in that position.

5. DSG Budget 2021/22

5.1. The latest DSG allocation for Sutton for 2021/22 is £241.892m. After deduction of high needs recoupment (£7.376m) and academy recoupment (£122.642m), the latest net DSG position is £111.874m.

5.2. The draft budget for 2021/22 was agreed at the last meeting of the Forum on the 24 February 2021. There has been one further adjustment by the DfE/ESFA and the budget has been updated accordingly.

5.3. The DSG is currently forecasting an overspend as at Month 2 of £1m, as detailed at Appendix B. The DSG budget summary is in a revised format to previous reports as agreed at the Schools Forum meeting on 25 February 2020. The reason for the delay relates to Covid:19 and resulting delays to the Council moving over to a new finance system.

5.4. This overspend is in the High Needs Block. The HN budget normally includes an allowance for additional SEND placements throughout the year. However the allowance for 2021/22 was set significantly lower than required due to other cost pressures and against available funding. Based on current placement costs projected to March 2022, with a net increase of 15 EHCP learners per month, at an average cost of £15k per learner per annum, the overspend at the end of the year is likely to be circa £1m. Officers are seeking to reduce the rate of increasing costs through its 'Ambitious for SEND' programme.

5.5. The current in-year forecast overspend will be offset by the cumulative surplus balance on the DSG of £1.321m.

5.6. Local authorities have a statutory duty to publish their S251 budget statements. The statement is intended to provide a clear picture of the local authority’s planned spending Page 13 Agenda Item 7

Revenue Report

on the DSG and children and young people’s services. The S251 Budget Statement for 2021/22 was submitted to the ESFA on 30 April 2021. The details of the S251 Budget Statement - DSG is attached at Appendix C.

6. Financial Implications

6.1. This report highlights DSG issues that have arisen since the last meeting of the Forum.

7. Influence on the Council’s Corporate Core Values and Objectives

7.1. One of the core values is partnership working. Setting the budget for the Dedicated Schools Grant, and considering related issues, is an important part of the budget process that fully involves schools as partners and particularly recognises the important role of the Schools’ Forum.

8. Appendices

Appendix Appendix Title

A DSG outturn 2020/21

B Latest DSG Budget and Outturn position 2021/22

C S251 Budget Statement - DSG 2021/22 This page is intentionally left blank Page 15 Agenda Item 7

DSG Outturn 2020/21

Description Latest Outturn Variance Budget 2020/21 2020/21

£ £ £ Schools Block Delegated budget - schools 49,647,100 49,758,749 111,649 Primary - growth 141,300 141,250 -50 Secondary - growth 627,200 324,698 -302,502 Growth Balance available 1,347,700 303,968 -1,043,732 Total - Schools Block 51,763,300 50,528,665 -1,234,635

Central School Services Block Historic Commitments Contribution to combined budgets 15,000 15,000 0 Termination of Employment costs 509,000 497,574 -11,426 Prudential Borrowing 218,200 218,178 -22 Ongoing Functions Cognus Ltd - Admissions 340,300 340,300 0 Schools Forum 16,000 10,000 -6,000 Fees to independent schools without SEN 120,000 120,000 0 Copyright licences 176,700 176,710 10 Central provision 546,900 546,900 0 Total - CSSB 1,942,100 1,924,662 -17,438

High Needs Thomas Wall Nursery 106,500 106,451 -49 Primary - place funding 844,000 844,000 0 Special Schools 1,528,900 1,528,856 -44 Special Non-Delegated 0 0 0 Delegated budget - Limes 1,069,000 1,057,752 -11,248 Delegated budget - STARS 1,147,200 1,147,200 0 Delegated budget - STARS (Hospital) 266,300 266,300 0 Targeted Youth Service 110,000 110,000 0 SEN Pupil Led Funding 2,970,900 - 3,693,765- 722,865 SEN Place Led Funding 10,766,100 - 11,926,564- 1,160,464 Specialist Colleges (19-25 years) 3,110,200 - 3,558,375- 448,175 SEN Placements 7,974,600 - 5,802,076- -2,172,524 SEN Transport 690,000 - 640,000- -50,000 Portage Service 229,200 - 229,716- 516 Speech & Language 2,200,000 - 3,183,870- 983,870 Year 11 Placements 100,000 - 81,339- -18,661 Social Worker Support for Education 272,700 - 272,700- 0 Cognus Ltd - High Needs Services 1,535,000 - 1,535,396- 396 Total - High Needs Block 34,920,600 35,984,360 1,063,760

Early Years Block Early Years delegated 14,595,200 - 14,414,759- -180,441 Early Years non-delegated 251,800 - 211,047- -40,753 Cognus Ltd - Early Foundation 506,300 - 506,300- 0 Total - Early Years 15,353,300 15,132,106 -221,195

Total DSG Expenditure 103,979,300 103,569,793 -409,508

Funded by: DSG in year -103,979,300 -103,979,270 30

DSG Total 0 -409,478 -409,478

11/06/2021Appendix A: Revenue Report: 20210622 This page is intentionally left blank Page 17 Agenda Item 7

DSG Budget Summary 2021/22 - month 2

DSG Block Budget Title Latest Forecast Variation Budget Description Budget Outturn - month 2 £ £ £ Core funding to schools, PVI, nurseries to deliver 3 & 3 and 4 year old funding 14,051,800 14,051,800 0 4 yr old free entitlement (EY NFF) Core funding to schools, PVI, nurseries to deliver 2 yr Early Years Block 2 year old funding 1,157,200 1,157,200 0 old free entitlement (EY NFF) Central expenses 61,000 61,000 0 Central provision - EYFE Manager Central provision transferred to Cognus to provide EY Central expenses (Cognus) 510,400 510,400 0 advisory services TOTAL Early Years Block 15,780,400 15,780,400 0 Primary Maintained Funding 41,423,600 41,423,600 0 Core funding for maintained primary schools (NFF) Primary Other 76,000 76,000 0 Growth funding relating to primary schools Schools Block Secondary Maintained Funding 12,317,500 12,317,500 0 Core funding for maintained secondary schools (NFF) Secondary Other 284,900 284,900 0 Growth funding relating to secondary schools 789,100 789,100 0 Unallocated growth funding TOTAL Schools Block 54,891,100 54,891,100 0 Early Retirement Costs (pensions) 495,000 495,000 0 BorrowingCosts of school related staff to thethat creation retired early of Opportunity (historical) Bases Depreciation of non current assets 218,200 218,200 0 in 2012 Contribution to combined budgets 15,000 15,000 0 Funding to social care - LSCB Central School Admissions Services 343,000 343,000 0 Costs of Schoolsthe schools Forum admission including service meetings, (Cognus) staffing Services Block Schools Forum Costs 16,000 16,000 0 Contributionssupport etc... to fees for LAC pupils attending Independent School Fees (non SEN) 150,000 150,000 0 Feesindependent set by Copyright schools Licensing Authority for all Copyright Licenses 176,700 176,700 0 Contributionschools (paid from centrally) the DSG to support central provision DSG Contribution to LBS Central Provision 614,900 614,900 0 in the LA TOTAL Central School Services Block 2,028,800 2,028,800 0

Early Years Place Funding (Dragonflies) 106,500 106,500 0 Lump sum paid to Thomas Wall for Dragonflies base

Early Years Top Up Funding 70,000 70,000 0 Top up for individual pupils in mainstream EY settings Playwise Service (a CIC) - home-visiting educational services for pre-school children with SEND and their Portage 229,200 229,200 0 Topfamilies. up for individual pupils (legacy), cluster / predictable needs funding and additional support Primary Mainstream 1,924,100 2,159,940 235,840 contracts Primary Base - maintained 824,000 824,000 0 Place funding for maintained opportunity bases Additional Place and top up funding for maintained and Primary Base - all schools 2,486,900 2,446,900 -40,000 academy opportunity bases Primary - OLA 374,800 403,000 28,200 Top-up funding for Sutton pupils in OLA schools Therapies provided to individual pupils (mainstream or Primary Therapies (Cognus) 1,606,750 1,606,750 0 base) by Cognus Therapies provided to individual pupils (mainstream or Primary Therapies (Non-Cognus) 72,500 72,500 0 base) by other suppliers External and internal legal expenses and costs of Primary Other 27,500 27,500 0 equipment Top up for individual pupils (legacy), cluster / predictable needs funding and additional support Secondary Mainstream 815,900 850,400 34,500 contracts Additional Place and top up funding for maintained and Secondary Base 1,102,300 1,123,800 21,500 academy opportunity bases Secondary - OLA 316,800 316,800 0 Top-up funding for Sutton pupils in OLA schools Therapies provided to individual pupils (mainstream or High Needs Block Secondary Therapies (Cognus) 1,606,750 1,606,750 0 base) by Cognus Therapies provided to individual pupils (mainstream or Secondary Therapies (Non-Cognus) 72,500 72,500 0 base) by other suplliers External and internal legal expenses and costs of Secondary Other 27,500 27,500 0 equipment Place funding, top up funding, additional support contracts for specialist provision as well as additional placements (place and top up) and pay and pension Special School - maintained 4,443,800 4,462,900 19,100 grant

Top up funding, additional support contracts for specialist provision as well as additional placements Special School - academies 4,699,600 4,716,600 17,000 (place and top up) and pay and pension grant Special School - OLA 1,377,900 1,523,000 145,100 Top-up funding for Sutton pupils in OLA schools Non maintained or independent fees - including Non Maintained Independent Provision 6,735,600 7,274,360 538,760 specialist and AP provision Top up funding, additional support and Yr 11 place Alternative Provision - Limes 2,064,400 2,064,400 0 funding Alternative Provision - STARS 1,299,000 1,299,000 0 Place and top up funding Lump sum paid to STARS for children educated in Hospital Provision 266,300 266,300 0 hospital Contribution to Targeted Youth Services to support Targeted Youth Services 110,000 110,000 0 preventative work Placement costs related to mainstream college Mainstream College 1,025,000 1,025,000 0 placements for pupils with an EHCP Placement costs related to specialist college Specialist College 2,814,200 2,814,200 0 placements for pupils with an EHCP This is a contribution to Children's Social Care for Contribution to SW support for education 272,700 272,700 0 safeguarding leads, Early Help services etc...

SEN transport 690,000 690,000 0 Contribution to SEN transport including travel training

Cognus Services 1,711,600 1,711,600 0 Commissioning Agreement - HN consultancy services TOTAL High Needs Block 39,174,100 40,174,100 1,000,000 TOTAL DSG IN YEAR POSITION 111,874,400 112,874,400 1,000,000 This page is intentionally left blank LA Table: FUNDING PERIOD (2021-22) Page 19 Agenda Item 7 Department for Education Section 251 Financial Data Collection

Local Authority: 319 Sutton Description Early Years Primary Secondary SEN/ AP/ Post Gross Income Net Special PRUs School Schools £ £ £ £ £ £ £ £ £ 1.0.1 Individual Schools Budget (i.e. school budget 15,199,000 80,238,600 98,746,600 194,184,200 194,184,200 shares, before Academy recoupment), including 6th form grant for maintained schools, but excluding all high needs place funding 1.0.2 High needs place funding within Individual Schools 106,500 1,410,300 964,300 5,978,300 2,150,000 10,609,400 10,609,400 Budget (i.e. within school budget shares, before Academy recoupment), including all pre- and post-16 place funding for maintained schools and academies

1.1.1 Contingencies 0 0 0 0 0 1.1.2 Behaviour support services 0 0 0 0 0 1.1.3 Support to UPEG and bilingual learners 0 0 0 0 0 1.1.4 Free school meals eligibility 0 0 0 0 0 1.1.5 Insurance 0 0 0 0 0 1.1.6 Museum and Library services 0 0 0 0 0 1.1.7 Licences/subscriptions 0 0 0 0 0 1.1.8 Staff costs – supply cover excluding cover for facility 0 0 0 0 0 time 1.1.9 Staff costs – supply cover for facility time 0 0 0 0 0 1.1.10 School improvement 0 0 0 0 0

1.2.1 Top-up funding – maintained schools 9,700 2,466,012 642,104 4,151,700 487,600 7,757,116 0 7,757,116 1.2.2 Top-up funding – academies, free schools and 60,300 2,347,288 1,620,396 4,351,500 1,959,800 1,025,000 11,364,284 0 11,364,284 colleges 1.2.3 Top-up and other funding – non-maintained and 0 0 0 6,735,600 0 2,814,200 9,549,800 0 9,549,800 independent providers 1.2.4 Additional high needs targeted funding for 0 0 0 0 0 0 mainstream schools and academies 1.2.5 SEN support services 24,950 129,800 129,800 24,950 0 0 309,500 0 309,500 1.2.6 Hospital education services 0 266,300 266,300 0 266,300 1.2.7 Other alternative provision services 0 0 0 0 0 0 0 0 0 1.2.8 Support for inclusion 229,200 837,450 837,450 0 110,000 0 2,014,100 0 2,014,100 1.2.9 Special schools and PRUs in financial difficulty 0 0 0 0 0

1.2.10 PFI/ BSF costs at special schools, AP/ PRUs and 0 0 0 0 0 0 Post 16 institutions only 1.2.11 Direct payments (SEN and disability) 0 0 0 0 0 0 0 0 0 1.2.12 Carbon reduction commitment allowances (PRUs) 0 0 0 0

1.2.13 Therapies and other health related services 0 1,679,250 1,679,250 0 0 0 3,358,500 0 3,358,500

1.3.1 Central expenditure on early years entitlement 581,400 581,400 0 581,400

1.4.1 Contribution to combined budgets 0 7,500 7,500 0 0 15,000 0 15,000 1.4.2 School admissions 0 171,500 171,500 0 0 343,000 0 343,000 1.4.3 Servicing of schools forums 800 6,400 6,400 1,600 800 16,000 0 16,000 1.4.4 Termination of employment costs 0 264,500 223,700 6,800 0 495,000 0 495,000 1.4.5 Falling Rolls Fund 0 0 0 0 0 0 0 0 1.4.6 Capital expenditure from revenue (CERA) 0 0 0 0 0 0 0 0 1.4.7 Prudential borrowing costs 0 96,200 122,000 0 0 218,200 0 218,200 1.4.8 Fees to independent schools without SEN 0 75,000 75,000 0 0 150,000 0 150,000 1.4.9 Equal pay - back pay 0 0 0 0 0 0 0 0 1.4.10 Pupil growth 0 76,000 1,074,000 0 0 1,150,000 0 1,150,000 1.4.11 SEN transport 0 373,000 202,000 115,000 0 0 690,000 0 690,000 1.4.12 Exceptions agreed by Secretary of State 0 0 0 0 0 0 0 0 0 1.4.13 Infant class sizes 0 0 0 0 1.4.14 Other Items 0 91,800 82,200 467,500 166,000 0 807,500 807,500

1.5.1 Education welfare service 107,900 0 107,900 1.5.2 Asset management 76,000 0 76,000 1.5.3 Statutory/ Regulatory duties 431,000 0 431,000

1.6.1 Central support services 0 0 0 1.6.2 Education welfare service 0 0 0 1.6.3 Asset Management 0 0 0 1.6.4 Statutory/ Regulatory duties 0 0 0 1.6.5 Premature retirement cost/ Redundancy costs (new 0 0 0 provisions) 1.6.6 Monitoring national curriculum assessment 0 0 0

1.7.1 Other Specific Grants 0 0 0 0 0 0 0 0 0

1.8.1 TOTAL SCHOOLS BUDGET (before Academy 16,211,850 90,270,600 106,584,200 21,832,950 5,140,500 3,839,200 244,494,200 0 244,494,200 recoupment) Agenda Item 7 Page 20 £ 1.9.1 Estimated Dedicated Schools Grant for 2021-22 241,892,400 (after deductions for post school high needs place funding, but including school and academy post-16 high needs place funding) 1.9.2 Dedicated Schools Grant brought forward from 2020- 0 21 (please show a deficit as a negative) 1.9.3 Dedicated Schools Grant carry forward to 2022-23 0 (please show a deficit as a positive) 1.9.4 Grant for maintained school 6th forms 2,601,800 1.9.5 Local Authority additional contribution 0 1.9.6 Total funding supporting the Schools Budget (lines 244,494,200 1.9.1 to 1.9.5) 1.10.1 Academy: recoupment from the Dedicated Schools -122,642,300 Grant, excluding the recoupment of high needs place funding shown in line 1.0.2 above (please show as a negative) 1.10.2 Academy: recoupment from the Dedicated Schools -7,375,700 Grant of high needs place funding shown under line 1.0.2 above (please show as a negative)

1.8.1a DSG Block Planned Expenditure Allocated Planned Net DSG funding Spend £ £ £ Schools (before Academy recoupment) 177,787,500 177,533,400 254,100 Central School Services 1,774,700 2,028,800 -254,100 High Needs (excluding post school) 46,549,800 46,549,800 0 Early Years 15,780,400 15,780,400 0 Total 241,892,400 241,892,400 0 Page 21 Agenda Item 8

Capital Report

Report Title Capital Report

Meeting Schools Forum

Meeting Date 22 June 2021

Chair Brenda Morley MBE

Report Author(s) Jack Cutler, Schools Commissioning and Capital Lead

Open/Exempt Open

1. Summary

1.1. This report provides an update on capital funding and further information on pupil place planning and any capital implications arising.

2. Recommendation(s)

2.1. To note the summary of developments against the primary, secondary and special expansion programmes.

3. Background and Key Information

3.1. Applications have been received for both primary and secondary school places for the September 2021 planning round. This report provides a brief update on the capital implications of decisions made to ensure a sufficiency of school places for the forthcoming year.

Basic Need Capital

3.2. The overall expansion programme costs (below) have been adjusted to reflect the latest position but remain similar to those last reported to Schools Forum in February.

Previous estimate Current estimate (Jan ‘21) £m (May ‘21) £m Primary expansions 80.7 80.9 Secondary expansions 84.6 84.6 SEN expansions 10.3 10.3

3.3. Adjustments have been made to the secondary expansion programme due to increased costs, predominantly FF&E related, at the Hackbridge Primary London Road site. However, these additional costs will be more than offset by the return on an insurance bond linked to the withdrawal of the original contractors from this project (who entered liquidation during the project). The bond is expected to be received in the month of June 2021 to the sum £894,500. Agenda Item 8 Page 22

Capital Report

3.4. Adjustments have been made to the special educational needs and disabilities (SEND) expansion programme to allow for Sherwood Park to admit additional pupils in September 2021. Feasibility work has not yet been undertaken so a provisional sum has been included only at this stage.

Capital Maintenance Programme

3.5. The programme for 2020-21 was progressed over the summer and autumn period, though due to Covid restrictions a number of projects with a value of over £500K have had to be deferred until summer 2021.

3.6. The 2021/22 capital maintenance programme was approved by the Schools Forum in December - and ratification was received from People Committee on 25 March 2021. The programme is predicated on an estimated allocation of £700K. The ESFA announced capital maintenance allocations in March 2021. The LA has received an allocation of £1,011,829. This is more than anticipated based on historical allocation levels so it appears that the ESFA has increased School Condition Allocation (SCA) funding this year (though not clear if this will be ongoing).

3.7. There is an unallocated contingency sum of £650K remaining to cover any emergency condition issues that may arise during the winter months.

Secondary Programme

3.8. The National planning inspectorate upheld the DfE’s appeal on their application to build a new 8FE secondary free school on the Rosehill site, and as such planning permission has been granted.

3.9. As reported at the previous meeting, as a result of the DfE confirming at the end of July 2020, that Sutton Free School 1 would not open in September 2021 (under any circumstances and even if they are successful in achieving planning permission through the public inquiry), officers planned on the basis of needing to provide additional secondary places for September 2021. The following projects have been agreed.

● - 43 places ● - 20 places ● Oaks Park High School - 30 places ● Overton Grange High School - 30 places Total - 123 places

3.10. Funding for the Glenthorne project was agreed last year, 2021 places were agreed at Oaks last year as part of the capital funding provided for September 2020 and Overton also agreed to offer back to their original PAN of 240 if the demand indicated it would be required. The costs of the project at Cheam High have been included in the capital programme.

3.11. There were 4318 first preference applications for a Sutton secondary school this year against a permanent PAN capacity across Sutton secondary schools of 3290. There were 2421 Page 23 Agenda Item 8

Capital Report

applications from pupils residing in the Borough and 1897 applications from outside of the Borough.

3.12. Whilst first preference applications were very high this is largely because of parents ‘holding onto grammar school preferences’ due to the delays to eligibility testing this year arising from Covid. The total number of Sutton resident first preferences increased by 21 and in line with our projections. There were some unplaced pupils on National Offer Day (1 March 2021) but these will have now been offered a Sutton area secondary school place (through the normal fall out rate up to September 2021).

3.13. Secondary schools in Sutton, with the exception of , are in support of an alternative proposal from existing Sutton schools to meet the projected secondary basic need requirements over the period 2022/3 to 2027/28. The proposal is that across 7 secondary schools additional places will be added according to the schedule included within Appendix A. This schedule would provide up to an additional 203 places in 2022/23, 263 in 2023/24, and 160 in each year between 2024/25 and 2027/28, should all these places ultimately be required. Four of the proposals require a capital expansion project to facilitate the additional places (albeit each of the schools have committed to provide the places in an alternative way if planning permissions are not approved). Schools were asked to submit feasibility reports for any required capital projects by Friday 11th June. Feasibilities have been received from 4 schools, for which information is provided in the table below.

School Description of proposal

Glenthorne High School 2 storey extension to increase 6th form capacity and ASD base, plus addition of more w/c’s.

Carshalton High School for Conversion of existing gymnasium into additional 2 Girls science labs. Refurbishment & reconfiguration of F Block to address classroom sizes and overcrowding.

Oaks Park High School Additional toilets and dining hall, gym and changing rooms and workshop

Overton Grange School Install astro-turf, move car-parking to increase playspace

The indicative total cost of these 4 projects is currently estimated to be up to £6.45m. The local authority is now reviewing these proposals against the requirement to meet identified needs and to provide value for money investments.

3.14. Given that planning risks have been removed, the local authority cannot identify any particular risks to the delivery of sufficient secondary school places in Sutton through this alternative approach beyond the usual risks more generally associated with the element of uncertainty always present within pupil place planning. Schools included within the schedule in Appendix A have all agreed they would sign up to a Memorandum of Understanding (MoU) that seeks commitment from those schools to deliver the places, and have indicated agreement to the draft MoU’s that have been shared with them. Agenda Item 8 Page 24

Capital Report

3.15. The decision whether to proceed with the new free school (Sutton Free School 1) or to cancel this and utilise the additional places offered by existing Sutton secondary schools resides with the DfE, and the local authority will await their decision before progressing further any of the above capital projects. The DfE have confirmed that Sutton Free School 2 will be considered separately even though the current designs make both provisions integral to each other.

Primary Programme

3.16. An applications summary for a reception place in Sutton’s primary schools was shared at the last meeting. There were 2454 first preference applications for a reception place at one of Sutton’s Primary schools this year (September 2021 intake). This was a total decrease of 63 first preference applications compared to last year (62 fewer in borough applications and 2 fewer out borough applications). This is against a total capacity of 2,602 available reception places across all Sutton’s primary schools.

3.17. A local authority level summary of the offers made on both primary and secondary National Offer Days is included in Appendix B.

3.18. Given the reducing number of live births in the Borough from 2016/17 (pupils starting school in 2021/22) demand for reception places is likely to fall back from this point. Births are the principal determinant of the demand for school places, however there are other factors that can influence demand such as child yield from housing, migration and immigration and the standards and popularity of schools in the Borough.

3.19. Officers will start to plan for permanent reductions in primary places and will be working with primary schools across the Local Area to consider options based on a variety of different factors including where pupils live, where birth rates have fallen most significantly, parental preferences and the location of delivered and planned housing developments.

SEND Programme

3.20. There remains a sum of £1.55m set aside to support recommendations that emerge from the High Needs Block Review / Ambitious for SEND programme with regards to specialist provision and any capital needed to support this. This funding could also be used to support inclusion through funding improvements to school buildings to provide additional spaces or equipment. As with the Basic Need grant, this funding is available to support both VA schools and Academies as well as maintained schools.

3.21. In addition to this £1.55m, the Government has invested £300 million for 2021-22 in school places for children with special educational needs and disabilities in England. Sutton has received £1.925m of this, resulting in total uncommitted Special Provision Capital funding of £3.4m.

3.22. Early years providers, schools, post 16 providers and other providers that accommodate pupils with special educational needs were contacted in May inviting them to submit applications to either a current spending round with a view to approving projects that could be delivered over the Summer 2021 break, or expressions of interest to a future spending Page 25 Agenda Item 8

Capital Report

round in Autumn 2021 to be considered once the SEND re-commissioning strategy is further developed. A deadline for submission of applications by 28th May was set for this. In total 30 bids were received for phase one that could potentially be delivered for September 2021, and 13 expressions of interest for a future round.

3.23. A summary of Sutton’s plans for the Special Provision Capital Fund will be shared at the next Schools Forum.

3.24. The National Planning Inspectorate gave planning permission for the Futures Academy (currently Carew Academy) to be built on the Sheen Way site on 10 May 2021. This project doesn’t deliver any additional places at the school (beyond those already on roll at the school). The DfE are currently working on the next stages of the project (pre construction). This school is expected to open in new accommodation for September 2023.

4. Implications

4.1. The Council’s capital budgets have been updated to reflect committed expenditure.

5. Appendices

Appendix Letter Appendix

A Schedule of alternative places proposal from secondary schools

B Primary Offers on National Offer Day This page is intentionally left blank Appendix A

Above PAN Sep Sept Sep 2022 Sep 2023 Sep 2024 Sep 2025 Sep 2026 Sep 2027 PAN School/Places 20 21 Needed

ALL 5FE (150) 6/7FE 3FE (90) 1FE (30) 4/5FE 4/5FE (180/200) (120/150) (120/150)

TOTAL Y 183 Y 213 Y 80 Y 30 Y 160 Y 160 C 20 C 50 C 80 C 130 C 0 C 0

Carshalton Boys 30 X 30 Y 30 Y 30 C1 30 C1 30 Y 30 Y 240

Carshalton Girls 30 X 30 Y 30 Y 30 C1 30 C1 30 Y 30 Y 240

Cheam Academy X 20 20 C2 20 C2 20 C2 20 C2 20 Y 20 Y 320

Glenthorne Academy 43 43 43 Y 43 Y 43 X 43 X 43 X* 43 X* 247 Page 27

Oaks Park (60) 30 50 Y 50 Y 50 Y 50 C1 50 Y 50 Y 210

Overton to ex PAN 30 30 30 Y 30 Y 30 Y 30 Y 30 Y 30 Y 210

Overton Xtra X X X X 30 C2 X X X X X X X X 210

St Philomenas Girls X X X X 30 Y X X X X 2ND 2ND 234

Key Y Places that are planned to be provided (subject to agreement / projections)

C1 Places that would be provided if required by the LA (first priority)

C2 Places that would be provided if required by the LA (second priority) Agenda Item 8 X No additional pupils that year.

X* Potential to offer additional places in 2026 and 2027 - to review as necessary nearer the time.

2ND Option to add the additional places into this year as opposed to 2023. Agenda Item 8 Page 28 Appendix B

Reception September 2021 offers

Total home Online Places One Two Three Four Five Six or more applications applications available preference preferences preferences preferences preferences Preferences 2563 2502 2570 618 356 446 298 186 659 97.62

Sixth or First Second Third Fourth Fifth lower No preference preference preference preference preference preferen Alternative Vacant Total home Total other applications offers offers offers offers offers offers No offers offers places LA offers LA offers made 2207 180 53 28 14 11 70 70 105 2304 259 0 86.1% 7.0% 2.1% 1.1% 0.5% 0.4% 2.7% 2.7% 4.1% 89.9% 10.1% Top 3: 95.2% Top 6: 97.3% Page 29 Year 7 (Secondary) September 2021 offers

Total home Online Places One Two Three Four Five Six or more applications applications available preference preferences preferences preferences preferences Preferences 2754 2710 3598 256 326 467 411 341 953 98.40 %

Sixth or First Second Third Fourth Fifth lower No preference preference preference preference preference preferen Alternative Vacant Total home Total other applications offers offers offers offers offers offers No offers offers places LA offers LA offers made 1824 371 209 136 60 28 33 93 0 2443 278 0 66.2% 13.5% 7.6% 4.9% 2.2% 1.0% 1.2% 3.4% 0.0% 88.7% 10.1% Top 3: 87.3% Top 6: 95.4% Agenda Item 8 This page is intentionally left blank Page 31 Agenda Item 9

Dates of Future Meetings: 2021-22

Date and Time Meeting Venue

Thu, 1 July, 2021 People Committee Virtual Meeting 19:00

Tue, 7 September, 2021 Schools Forum TBC 18:00

Thu, 14 October, 2021 People Committee TBC 19:00

Thu, 9 December, 2021 People Committee TBC 19:00

Tue, 12 January, 2021 Schools Forum TBC 18:00

Thu, 17 March, 2021 People Committee TBC 19:00

Tue, 26 April, 2021 Schools Forum TBC 18:00

Recommendation(s)

1. To agree the proposed dates for meetings of the Schools Forum as listed above. 2. To note the People Committee meeting dates for the 2021-22 municipal year as agreed by the Council of the London Borough of Sutton.

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