PUBLIC SESSION APRIL 27, 1992 the Board Meeting

THE YORK REGION BOARD OF EDUCATION

MINUTES, BOARD MEETING - PUBLIC SESSION APRIL 27, 1992

The Board Meeting - Public Session of The York Region Board of Education was held in the Board Room of the Administrative Centre at 7:00 p.m. on Monday, April 27, 1992 with Chairman Harry Bowes presiding and the following members present; Trustees Barker, Bennett, Caine, Crothers, Dunlop, French, Hogg, Irish, Jonsson, Kadis, Krever, Middleton, Nightingale, Pengelly, Stevenson, Taylor, Wakeling, and Wallace.

Regrets: Trustee H. Sinclair

INVOCATION

Trustee B. Crothers opened the meeting with the invocation.

APPROVAL OF AGENDA

1. Moved by J. French, seconded by L. Pengelly:

That the Agenda be adopted with the following changes announced by the Chairman.

. That recommendation #2 of the April 1, 1992 Budget Committee report be a routine recommendation.

. That routine recommendation #1 of the April 22, 1992 Budget Committee report be amended as follows.

That the Board reconsider motion #3 of the Budget Committee Meeting #9, April 15, 1992: "That the transportation cost for the one day elementary gifted program at Unionville High School be cancelled." That the transportation for the one day elementary gifted program at Unionville High School be approved for the 1992-93 school year and that this matter be reviewed by the end of the 1992-93 school year.

- Carried -

EDUCATION WEEK OPENING CEREMONIES

Trustee K. Barker introduced the Education Week opening ceremonies. At this time the following students, representative of all parts of York Region, assumed a seat at the Board table; Cory Kaiser, Daniel Mides, Simone Maillard, Jennifer Batt, Coleen Smith, Paul Cooney, Alex Tarantino, Sarah Gaade, Mary Karas, Brian Devins, Vicki Janit, John Burnett, Angela Hoover, Karisa Boodram, Patrick Sithanparpillai, Kate Daley, Nandini Gupta, Ilona Abramovich, Ryan Peters, Jennifer Strype. Public Board Minutes Page 2 April 27, 1992

The following students delivered oral presentations on their respective school programs and other issues.

Charlene Gunn Science and Technology

Barbara Greenberg Environmental Issues

Keith Chadwick Wellness

Shawn Tulk Learning from Each Other

Nelson Switzer Co-operative Education

Jennifer Montgomery Outreach to the Community

Tanya Sermer Student Travel

Savita Ramnarine Arts Competition

The Board Chairman congratulated students on their presentations and declared a short recess. The meeting reconvened at 8:05 p.m.

APPROVAL OF MINUTES

2. Moved by H. Nightingale, seconded by K. Barker:

That the Minutes of the Board Meeting - Public Session of March 30, 1992 be approved as written.

- Carried -

ROUTINE REPORTS

3. Moved by D. Caine, seconded by R. Wallace:

That the Board adopt the following routine reports in accordance with Board procedure.

CHAIRMAN’S COMMITTEE REPORT #4, APRIL 21, 1992

1) Construction Projects Review

That the Board receive the staff report Construction Projects Review. Public Board Minutes Page 3 April 27, 1992

2) Futures Committee

That Trustee B. Hogg replace Trustee P. Bennett on the Futures Committee.

3) Transportation Services

That Trustees P. Bennett, S. Wakeling and D. Middleton be appointed to the Special Committee on Transportation Services struck at the March 30, 1992 Board Meeting.

4) Trustee Conference Registrations

That the following Trustee Conference registrations be received, with expenses to be covered under the terms of revised Policy #120.0, Conferences and Conventions - Trustees and Non-Board Members of Statutory Committees.

Trustee Conference, Date and Location Expenditure Approval Policy #120.0

1) H. Bowes Congress ’92, Canadian School Boards’ Clause 2(a) D. Caine Association, St. John, New Brunswick. " N. Dunlop July 2 - 5, 1992 " K. Taylor "

2) N. Dunlop Ontario Association for Curriculum Clause 2(a) Development, Conference for All Educators, London, Ontario. March 25 - 27, 1992

3) P. Bennett Ontario Institute for Studies in Clause 2(a) Education, National School Achievement Indicators Program, Toronto, Ontario. April 3, 1992

5) Communication - Lincoln County Roman Catholic Separate School Board

That The York Region Board of Education receive for information the communication from the Lincoln County Roman Catholic Separate School Board regarding fact finding settlements and arbitration awards.

6) Resolution - Timiskaming Board of Education

That The York Region Board of Education receive for information the resolution from The Timiskaming Board of Education regarding public criticism of that Board by the Minister of Education. Public Board Minutes Page 4 April 27, 1992

7) Special Education Advisory Committee Representative

That Barb Hayward’s nomination as representative to the Special Education Advisory Committee be approved.

BUDGET COMMITTEE REPORT MEETING #7, APRIL 1, 1992

1) Budget Committee Recommendations

That the Divisional Budget presentations be postponed indefinitely.

That the Budget Committee accept in principle the draft response by Trustee Bennett as a statement of the current budget restraints.

That Orchard Park Public School Computer Lab and Stouffville District Secondary School Track Report be referred to the September 23, 1992 Budget Committee Meeting.

The following motion was tabled:

Whereas The York Region Board of Education has a number of decisions to make in the future as a result of budget constraints and the changing level of support from the Ministry of Education and;

Whereas it is most important and, indeed part of our responsibility, to effectively communicate our decisions and rationale to the public and to our staff and students,

THEREFORE BE IT RESOLVED

That The York Region Board of Education appoint a group that will work to develop a short term communications strategy that would be responsible for focusing information and its delivery.

That the Key Communicators group would designate spokesperson(s), to refine and clarify the information to be released and create a method and plan to most effectively communicate information.

That this committee would be made of one or more representatives from each of the divisions, and also the Information Officer, the Chairman, the Director and three trustees to form a working group.

That this Key Communicators group could be contacted for a meeting, a conference call, or individual contact at the call of the Director, the Chairman and/or the Information Officer, when significant news communication is to be sent to the media.

That this function would be replaced by the strategic planning group as soon as the strategies and action plans for communications are developed. Public Board Minutes Page 5 April 27, 1992

POLICY AND BY-LAW COMMITTEE REPORT #4, APRIL 13, 1992

1) Policy #680.0 Transportation to Schools

That the Policy and By-Law Committee accept the proposed changes to Policy #680.0, Transportation to Schools, from the Transportation Sub-Committee and that this Policy be tabled until final approval of the 1992 Budget.

2) Policy #455.0, Performance Bond and Payment of Labour and Materials Bond

That Board Policy #455.0, Performance Bond and Payment of Labour and Materials Bond, be recommended to the Board as final Policy.

3) Policy #412.0, Community Use of Schools

That Board Policy #412.0, Community Use of Schools, be tabled until final approval of the 1992 Budget.

4) Correspondence Re Policy #640.0, Extended Student Travel

That the correspondence from D. Cousens, MPP, regarding Board Policy #640.0, Extended Student Travel, be received for information and that the Board Chairman respond accordingly, indicating that no tax funds are expended for this purpose.

5) Policy #163.0, School Fees

That Board Policy #163.0, School Fees, be scheduled for review during 1993.

6) Policy #532.0, Employment and Promotions of Staff

That Board Policy #532.0, Employment and Promotions of Staff, be referred to the Board’s Succession Planning Committee.

7) Policy #425.0, Facilities for the Physically Challenged

That the consensus draft of Board Policy #425.0, Facilities for the Physically Challenged, be circulated for comment in accordance with Board Policy #285.0, The Writing of Policies.

8) Policy #540.0, Health and Safety

That Board Policy #540.0, Health and Safety, be recommended to the Board as final Policy.

9) Policy #525.0, Educational Leave for Teachers and Administrators

That Board Policy #525.0, Educational Leave for Teachers and Administrators, as amended, be circulated for comment in accordance with Board Policy #285.0, The Writing of Policies. Public Board Minutes Page 6 April 27, 1992

10) Policy #512.0, Conflict of Interest - Employees and Policy #222.0, Conflict of Interest - Trustees

That Board Policy #512.0, Conflict of Interest - Employees remain unchanged and that Board Policy #222.0, Conflict of Interest - Trustees, be reviewed at the May Policy Committee Meeting.

PROGRAM POLICY AND PROGRAM MANAGEMENT COMMITTEE REPORT #4, APRIL 13, 1992

1) Dr. G.W. Williams Secondary School - Extended Student Travel

That The York Region Board of Education grant final approval for Penny Sedore and Susan Joseph, music teachers at Dr. G.W. Williams Secondary School, to conduct an extended student travel trip for Grade 10-OAC students from Dr. G.W. Williams Secondary School to Halifax, Nova Scotia during the period May 13-18, 1992.

2) Huron Heights Secondary School - Extended Student Travel

That The York Region Board of Education grant final approval for Mr. Kevin White, business teacher at Huron Heights Secondary School, to conduct an extended student travel trip for Grade 12 students from Huron Heights Secondary School to Anaheim, California during the period April 28 - May 5, 1992.

3) Reesor Park Public School - Extended Student Travel

That The York Region Board of Education grant final approval for Nancy Braithwaite, a teacher at Reesor Park Public School, to conduct an extended student travel trip for Grade 8 students from Reesor Park Public School to Halifax, Nova Scotia during the period May 12-18, 1992.

4) Various Secondary Schools - Extended Student Travel

That permission be granted for qualifying students to travel to Anaheim, California during the period April 28 - May 5, 1992, to take part in the International MECCA/DECA Competitions, where the principal of each school involved is satisfied that the conditions of Policy #640.0 are met.

5) Aurora High School - Individual Student Exchange

That The York Region Board of Education admit Michael D. Clement from Auckland, New Zealand, as a temporary cultural exchange student to Aurora High School for the period September 1, 1992 to January 31, 1993. A reciprocal arrangement exists for a York Region student to exchange to Auckland on a fee-waived basis.

6) Markham District High School - Student Exchange

That The York Region Board of Education approve an exchange between Stephanie Dorner, Markham District High School, and Nicole Hoischen, the Gymnasium Antonianum in Geseke, West Germany during the 1992-93 school year. Public Board Minutes Page 7 April 27, 1992

7) Approval of Textbooks

That the textbooks listed on the attachment to the staff report be approved for use in all schools in accordance with sections 3.a) and 3.b), page x, Circular 14, 1991.

SPECIAL EDUCATION ADVISORY COMMITTEE REPORT #4, APRIL 14, 1992

1) Multi-Year Plan Review 1991-92 Summary of Changes

That the Special Education Advisory Committee recommends to the Board that the Special Education Plan Review and Consolidated Report of Special Education Plans, Programs and Services be forwarded to the Ministry of Education in accordance with the requirements of the Education Act.

FINANCE, FACILITIES AND ORGANIZATION COMMITTEE REPORT #4, APRIL 21, 1992

1) Unnamed Elementary School, Bernard Avenue, Town of Richmond Hill, Sketch Plan Approval

(a) That The York Region Board of Education approve the Sketch Plans for the Unnamed Elementary School, Bernard Avenue, Town of Richmond Hill.

(b) That staff be authorized and directed to submit a Request for Sketch Plan Approval to the Ministry of Education.

2) Bogart Public School, Town of Newmarket, Working Drawing Approval

(a) That The York Region Board of Education approve the Working Drawings for the Bogart Public School, College Manor Drive, Town of Newmarket.

(b) That staff be authorized and directed to call tenders for the construction of the Bogart Public School, College Manor Drive, as soon as Working Drawing Approval has been received from the Ministry of Education.

(c) That the Finance, Facilities and Organization Committee appoint a trustee to serve as Chairman of the Opening of Tenders Committee. The date, time, and place for the opening of tenders will be communicated to all trustees by staff when determined.

3) W. J. Watson Public School, Town of Georgina, Working Drawing Approval

(a) That The York Region Board of Education approve the Working Drawings for the W. J. Watson Public School, Carrick Avenue, Town of Georgina.

(b) That staff be authorized and directed to call tenders for the construction of the W. J. Watson Public School, Carrick Avenue, as soon as Working Drawing Approval has been received from the Ministry of Education. Public Board Minutes Page 8 April 27, 1992

4) Thornhill Public School, Addition and Alterations, Working Drawing Approval

(a) That The York Region Board of Education approve the Working Drawings for an addition and alterations to Thornhill Public School, City of Vaughan.

(b) That staff be authorized and directed to call tenders for the construction of an addition and alterations to Thornhill Public School as soon as Working Drawing Approval has been received from the Ministry of Education.

5) Highview Public School, Town of Aurora, Opening of Tenders

That Highview Public School, Town of Aurora, Opening of Tenders be deferred to the April 27, 1992 Board Meeting.

6) Walter Scott Public School, Town of Richmond Hill, Opening of Tenders

That The York Region Board of Education accept the tender of Eldale Structures Limited in the amount of $493,900 for the construction of six relocatable classroom modules at Walter Scott Public School, Town of Richmond Hill.

7) Proposed Plan of Subdivision 19T-92005, Town of Markham

(a) That a new public school site not be required within the proposed plan of subdivision 19T-92005 Town of Markham.

(b) That the York Regional Council and the Commissioner of Planning for the Town of Markham be advised of this action.

8) Proposed Official Plan Amendment No. 400, City of Vaughan

(a) That approximately 30 to 35 new public elementary school sites and 5 to 7 new secondary school sites be required within the area of Proposed Amendment No. 400 to the Official Plan for the City of Vaughan.

(b) That the Ministry of Municipal Affairs, York Regional Council and the Commissioner of Planning for the City of Vaughan be advised of this action. Public Board Minutes Page 9 April 27, 1992

9) Report of Cash Disbursements - March 1992

That the Cash Disbursements for March 1992 for all expenditures except item #40 in the sum of $7,703,373.32 be approved.

BUDGET COMMITTEE REPORT #10, APRIL 22, 1992

1) That the Board reconsider motion #3 of the Budget Committee Meeting #9, April 15, 1992: "That the transportation cost for the one day elementary gifted program at Unionville High School be cancelled." That the transportation for the one day elementary gifted program at Unionville High School be approved for the 1992-93 school year and that this matter be reviewed by the end of the 1992-93 school year.

4) That the following motion #14 of meeting #10 of the Budget Committee, April 22, 1992 be referred to Strategic Planning Committee with a report to be presented to the Budget Committee prior to the setting of next year’s budget:

That The York Region Board of Education reduce the number of administrative personnel with teacher qualifications by 7 in September 1992 and a further 7 by September 1993 and redistribute responsibilities among existing personnel.

That The York Region Board reduce the number of Area Administrative Offices from 8 to 6, effective August 31, 1992.

That The York Region Board reduce the number of Supervisory Officers to 22 by September 1992 and to 20 by September 1993. and that the Board receive the following information reports.

BUDGET COMMITTEE REPORT #7, APRIL 1, 1992

1) Budget Committee Recommendations

That the staff presentation "Estimated Budget Revenues and Mill Rate Analysis" was received.

The Budget Sub-Committee consisted of the following: Executive Council, Bruce Richardson and Trustees W. Crothers, D. Middleton, S. Kadis, N. Dunlop, K. Barker, and B. Hogg.

The Budget Sub-Committee meetings were held on the afternoon of Monday, April 6, 1992 and all day Tuesday, April 7, 1992 at the Administrative Centre.

That the presentation made by staff was referred back to staff in order to meet the 5% originally stated in motion #4 of the Budget Committee Meeting #6 - Public Session - March 25, 1992.

That motion #4 of the Budget Committee Meeting #7 was amended as follows "That staff look at the recommendations with a consultative committee consisting of up to three Trustees". Public Board Minutes Page 10 April 27, 1992

That number 2 under New Business of the Budget Committee Meeting #7 "Remaining Notices of Motion - W. Crothers" was referred to the consultative committee formed in motion #5 of the Budget Committee Meeting #7.

That the French Immersion Busing was referred to the Budget Sub-Committee.

STAFF RELATIONS COMMITTEE REPORT #4, APRIL 6, 1992

1) Environmental Council Update

That the Environmental Council Information and Update by Environmental Council representatives Trustee S. Wakeling, D. Coburn, Teacher, Sutton District High School, and D. Whitcombe, Head Landscaper, be received.

2) Staff Relations Committee Meetings

That the May 4, 1992 Staff Relations Committee meeting be cancelled due to the Awards Banquet.

That the June 1, 1992 Staff Relations Committee meeting be held at the home of John Laughlin.

BUDGET COMMITTEE REPORT #8, APRIL 8, 1992

1) Budget Committee Recommendations

That the Budget Committee debate the Recommended Reductions from the March 4, 1992 meeting (already built into the first draft Budget) at the April 15, 1992 Budget Committee meeting.

That the secondary French Immersion and Arts York busing were deferred to the April 15, 1992 Budget Committee meeting with a report from the Transportation Department.

That J. Webber put the repeat school design concept on a future F.F.O. agenda.

That staff prepare and present a report on the following to the Budget Committee on April 22, 1992:

The York Region Board of Education reduce the number of administrative personnel with teacher qualifications by 7 in September 1992 and a further 7 by September 1993 and redistribute responsibilities among existing personnel.

That The York Region Board reduce the number of Area Administrative Offices from 8 to 6, effective August 31, 1992.

That The York Region Board reduce the number of Supervisory Officers to 22 by September 1992 and to 20 by September 1993.

That Board staff be asked to prepare a report identifying the cost savings and implications on the system associated with these restructuring recommendations. Public Board Minutes Page 11 April 27, 1992

POLICY AND BY-LAW COMMITTEE REPORT #4, APRIL 13, 1992

1) Policy #572.0, Professional Development of Staff

That Board Policy #572.0, Professional Development of Staff, be scheduled for the May Policy Committee Meeting.

2) Policy and By-Law Committee Meeting

That the next meeting of the Policy and By-Law Committee be held on May 11, 1992 at 5:00 p.m.

PROGRAM POLICY AND PROGRAM MANAGEMENT COMMITTEE REPORT #4, APRIL 13, 1992

1) York Region Children’s Chorus

That the York Region Children’s Chorus, directed by Cathy Cassel, opened the Program Policy and Program Management Committee meeting with a few musical selections.

2) Management and Entrepreneurship Clubs of Canada Competition

Kevin White, Business Teacher, Huron Heights Secondary School, provided the Program Policy and Program Management Committee with a brief overview of the provincial Management and Entrepreneurship Clubs of Canada (MECCA) competition. Four certificates for outstanding achievement were presented for the Management and Entrepreneurship Clubs of Canada (MECCA) to the following Huron Heights Secondary School students;

1) Bernard Ashwanden, International Marketing Category, 2) Melissa Popadyne, Written Test, 3) David Scott, Transportation and Technology Category, and 4) Brett Preston, Quick Serve Restaurant Services.

3) School - College Linkage Project

That the presentation on the School-College Linkage Project/The York Region Board and Seneca College by Kel Tonner, Executive Assistant to the Superintendent of School Operations, Cathy Lymburner, Dr. G.W. Williams Secondary School, Eleanor Badger, Seneca College, Wolfe Buchholz, King City Secondary School, and Brian Skyvington, Milliken Mills High School, be received.

SPECIAL EDUCATION ADVISORY COMMITTEE REPORT #4, APRIL 14, 1992

1) Receive Reports

. That the report on the April 2 and 3, 1992 SEAC Retreat be received. . That the update on the Integration Sub-Committee be received. . That the Report from the Board be received. . That the Special Education Report be received. . That the Association Reports be received. Public Board Minutes Page 12 April 27, 1992

BUDGET COMMITTEE REPORT #9, APRIL 15, 1992

1) Budget Committee Recommendations

That Trustee Bowes chaired the meeting and Trustee Dunlop vice-chaired.

That a written report re Arts York Transportation was requested and that a decision on this matter be deferred to the April 22, 1992 Budget Committee Meeting.

That the staff presentation was received.

That the Budget Committee deferred a motion to set the Mill Rate increase of 5.5% to the April 22, 1992 Budget Meeting.

Trustee Crothers suggested an amendment to be added:

With the balance of funds to be removed from the Board’s Operating Reserve Fund in order to reach that mill rate.

That the staff report back to the April 22, 1992 meeting as to the feasibility of phasing in the concept of the discontinuation of secondary school transportation where feasible and whether staff can provide a suggested scenario of the impact of this concept.

FINANCE, FACILITIES AND ORGANIZATION COMMITTEE REPORT #4, APRIL 21, 1992

1) Agenda

That the following items be deleted from the agenda: Charles Howitt Public School, Addition and Alterations, Sketch Plan Approval; Roselawn Public School, Addition Sketch Plan Approval; and Ross Doan Public School, Addition and Alterations, Sketch Plan Approval.

2) Opening of Tenders Committees

. That Trustee S. Wakeling be appointed to serve as Chairman of the Opening of Tenders Committee for Bogart Public School.

. That Trustee D. Caine be appointed to serve as Chairman of the Opening of Tenders Committee for W.J. Watson Public School.

. That Trustee J. Jonsson be appointed to serve as Chairman of the Opening of Tenders Committee for Thornhill Public School.

3) Appointment of Principals and Vice-Principals for New Schools

That the report on Appointment of Principals and Vice-Principals for New Schools be received.

BUDGET COMMITTEE REPORT #10, APRIL 22, 1992

1) Budget Committee Recommendations

That Trustee Wallace vice-chaired the meeting. Public Board Minutes Page 13 April 27, 1992

That the "Secondary French Immersion Busing - Georgina" presentation made by Sue Hallwell was received.

That the "PRIDE" presentation made by Lillian Tolensky was received.

That the transportation presentation for the Arts York Program made by Dave Martin, Transportation Department was received.

That the presentation re "Impact Study - Secondary School Students in Transit Areas" made by Dave Martin, Transportation Department was received.

The following motion was defeated:

That the Board, commencing September 1992, cease providing bus passes to secondary students

and that:

1) the staff be directed to develop a scenario for phasing out transportation to all The York Region Board of Education secondary students who live within 3.2 km of any secondary school which they are entitled to attend;

2) such scenario be presented to the Board (or Board Committee) by November 1992.

- Carried -

COLLECTIVE AGREEMENT - ONTARIO PUBLIC SCHOOL TEACHERS’ FEDERATION, YORK REGION ELEMENTARY OCCASIONAL TEACHERS’ BRANCH

5. Moved by S. Wakeling, seconded by J. French:

That The York Region Board of Education ratify the Collective Agreement with the Ontario Public School Teachers’ Federation, York Region Elementary Occasional Teachers’ Branch, for the period November 1, 1991 to August 31, 1993.

Note: In accordance with the Board By-Laws, a recorded vote was conducted on motion #5.

In favour: Trustees Wallace, Taylor, Caine, Pengelly, Wakeling, Krever, Crothers, French, Bowes, Stevenson, Bennett, Barker, Middleton, Hogg, Kadis.

Opposed: Trustees Irish, Nightingale.

Abstaining: Trustees Dunlop, Jonsson.

Absent from the Meeting when the Vote was Taken: Trustee Sinclair.

The Chairman declared motion #5 to be carried on a recorded vote of 15 in favour, 2 opposed and 2 abstentions.

- Carried -

Note: Trustees N. Dunlop and J. Jonsson declared a conflict of interest and refrained from the discussion or vote on motion #5. 6. Moved by D. Middleton, seconded by K. Taylor:

That The York Region Board of Education terminate the probationary teaching contract of Arlene Storms in accordance with Section 6(c) of the Standard Teacher’s Contract, effective August 31, 1992.

- Carried -

CAREER FOUNDATION REPORT

7. Moved by N. Dunlop, seconded by J. Jonsson:

That the verbal report from Trustee R. Wallace regarding the Career Foundation (formerly The York Region Education Industry Foundation and Career Centre) be received.

- Carried - Public Board Minutes Page 15 April 27, 1992

DELEGATION RE ARTS YORK PARENTS’ ADVISORY COMMITTEE

At this time Mr. B. Price, Arts York Parents’ Advisory Committee, and Lisa Kish a Grade 12 Drama student, addressed the Board regarding proposed transportation cuts for students attending the Arts York Program.

8. Moved by R. Wallace, seconded by K. Taylor:

That the delegation regarding proposed transportation cuts for the Arts York Program be received.

- Carried -

DELEGATION RE TRANSPORTATION FOR SECONDARY SCHOOL FRENCH IMMERSION PROGRAM

At this time Jennifer Bailie and Anthony Miles, students at Langstaff Secondary School, addressed the Board regarding proposed transportation cuts for the Secondary School French Immersion Program.

9. Moved by S. Wakeling, seconded by H. Krever:

That the delegation regarding proposed transportation cuts for the Secondary School French Immersion Program be received.

- Carried -

COMMUNICATION FROM PRINCIPALS AND VICE-PRINCIPALS’ ASSOCIATION

At this time the Board Chairman read a communication from the York Region Principals and Vice-Principals’ Association regarding proposed budget cuts. A copy of the correspondence is included with the official record of this meeting.

DELEGATION RE BUDGET COMMITTEE RECOMMENDATION

At this time Mr. J. Cromwell, President, CUPE 1196, addressed the Board regarding a Budget Committee recommendation to impose a two-week shutdown for schools and offices during August of 1992.

10. Moved by D. Middleton, seconded by K. Barker:

That the delegation regarding the Budget Committee recommendation for a two-week shutdown be received.

- Carried -

PROGRAM POLICY AND PROGRAM MANAGEMENT COMMITTEE REPORT #4, APRIL 13, 1992

MULTI-YEAR PLAN FOR COMPUTERS ACROSS THE CURRICULUM 1992-1996

11. Moved by K. Barker, seconded by J. French:

That the Board approve the "Multi-Year Plan for Computers Across the Curriculum" in principle. Public Board Minutes Page 16 April 27, 1992

That implementation for the plan be in accordance with annual budget allocation.

- Carried -

SUPPLY TEACHER BUDGET LINE

12. Moved by J. French, seconded by B. Hogg:

That the Board make an exception to the reduction in the Supply Teacher Budget Line to facilitate the teacher instruction required to implement the Multi-Year Plan for Computers Across the Curriculum.

TABLE MOTION

13. Moved by J. French, seconded by H. Nightingale:

That motion #12 of the April 27, 1992 Board Meeting regarding the Supply Teacher Budget Line be tabled until the Board’s Budget deliberations this evening.

- Carried -

REGIONAL COMPUTER COMMITTEE REPORTS

14. Moved by J. French, seconded by P. Bennett:

That the Regional Computers in Education Committee be directed to report the location of new computers and their allocation on a quarterly basis to the Board’s Finance, Facilities and Organization Committee.

- Carried -

SPECIAL EDUCATION ADVISORY COMMITTEE REPORT #4, APRIL 14, 1992

MOTION TO RETAIN ONE DAY WITHDRAWAL PROGRAM AND TRANSPORTATION

15. Moved by J. Jonsson, seconded by S. Wakeling:

That the Special Education Advisory Committee recommends that the Board retain the one day withdrawal program and transportation for the gifted at Unionville Public School for 1992-94 pending the completion of the planned review of gifted programs.

- Carried -

FINANCE, FACILITIES AND ORGANIZATION COMMITTEE REPORT #4, APRIL 21, 1992

REPORT OF CASH DISBURSEMENTS - MARCH 1992

16. Moved by D. Middleton, seconded by S. Wakeling:

That Cash Disbursements for March 1992 for item #40 in the sum of $31,366,384.57 be approved..

- Carried - Public Board Minutes Page 17 April 27, 1992

Note: Trustee N. Dunlop declared a conflict of interest and refrained from the discussion or voting on motion #16.

OPENING OF TENDERS, HIGHVIEW PUBLIC SCHOOL, AURORA

17. Moved by R. Wallace, seconded by K. Taylor:

That The York Region Board of Education accept the tender of Jordan Construction Management Incorporated in the adjusted amount of $5,824,965 for the construction of Highview Public School, Town of Aurora, subject to the final approval of the Ministry of Education and the Ontario Municipal Board.

- Carried -

1992 BUDGET COMMITTEE RECOMMENDATIONS

18. Moved by J. French, seconded by P. Bennett:

That motion #12 regarding the Supply Teacher Budget be taken from the table and put to a vote.

- Carried -

19. Moved by J. French, seconded by B. Hogg:

- Carried -

20. Moved by R. Stevenson, seconded by H. Nightingale:

That The York Region Board of Education approve the following recommendations from the Budget Committee.

BUDGET COMMITTEE REPORT #8, APRIL 8, 1992

1) That the following Budget Sub-Committee recommendations be accepted:

That the retirement gratuity budget be decreased by $500,000.

That various Curriculum budgets be reduced by $10,000.

That various Human Resource budgets be reduced by $10,000.

That Operations - School Office Salaries budget be reduced by $120,000.

That Business - Plant Maintenance Salaries budget re overtime be reduced by $55,000.

That community use fees that recover "marginal costs" for all users with the exception of school programs be put in place for September 1992. Public Board Minutes Page 18 April 27, 1992

That the Policy and By-Law Committee examine the present practices and procedures for distributing print material. That wherever possible printing should be done internally including all school calendars.

That the Transportation Department examine the potential cost savings to the Board of increasing the secondary distance limit within an urban area where public transit is provided and no secondary school transportation be provided for students living within these urban areas. To accomplish this the Transportation Department would be required to establish the urban boundaries within each municipality that provides public transit. The potential cost savings to be reported to the Budget Committee by April 15, 1992.

That schools implement for the summer of 1992 a two week shut down during the weeks of August 17th and 24th wherever possible using vacation or float days. Exceptions to be brought before the Divisional Superintendent.

That there be a global reduction of 50% in the Conferences and Professional Development lines (original 25% and an additional 25%) in total excluding the Supervisory Officers’, Director’s and the Principal and Vice-Principal Conferences.

2) That the transportation cost for the one day elementary gifted program at Unionville High School be cancelled.

Note: Clause 2 of the April 8, 1992 Budget Committee Report is defeated by the subsequent routine recommendation #1 of the April 22, 1992 Budget Committee Report.

3) That effective May 1, 1992 secondary schools cover contractual teacher absences by the use of "on-call" teachers in the following manner:

For each 500 students or major part thereof enrolled in a school, the school is expected to use "on-call" periods to cover one teacher absence on a daily basis, e.g.,

No. of Absences to be Covered Daily by No. of Students "On-Call"

500 1 800 2 1100 2 1500 3

4) That the travel expense lines be reduced by a further 10% of the 1991 budget.

That Policy #145.0, Mileage Allowance to Staff, Trustees and Non-Trustee Members of Statutory Committees be suspended from May 1, 1992 to April 30, 1993 and the rate for reimbursement of travel during this period be as follows.

27 cents up to 4,000 kms. 24 cents 4,001 to 10,700 kms. 21 cents 10,701 to 24,000 kms. 17 cents over 24,000 kms. Public Board Minutes Page 19 April 27, 1992

BUDGET COMMITTEE REPORT #9, APRIL 15, 1992

1) That the following recommendations with the exception of numbers 2 and 4 be approved:

POTENTIAL REDUCTION TO BUDGET AS RECOMMENDED BY STAFF

ESTIMATED 1992 ANNUAL ESTIMATED REDUCTION REDUCTION

1. Transportation - Mandatory staggered school start times - 8:30 a.m. and 9:00 a.m. 920,000 368,000

2. Transportation - Eliminate busing for Secondary French Immersion 240,000 96,000

3. Transportation - Eliminate busing for Secondary Summer School 182,000 182,000

4. Transportation - Eliminate busing for Arts York 304,000 123,000

5. Transportation - Eliminate summer busing for special need students 123,000 123,000

6. Transportation - Reduce busing costs by having different a.m. and p.m. routing where applicable 552,000 221,000

7. Non-salary expenditures (including travel, conferences and workshops, supplies, capital and contractual services) Budget by Division overall - 5% less than 1991

a) Business Administration 117,000 117,000

b) General Administration 113,000 113,000

c) Computer Services 434,000 434,000

d) Human Resources 115,000 115,000

e) Instructional Administration 50,000 50,000 Public Board Minutes Page 20 April 27, 1992

f) Curriculum 245,000 245,000

g) Plant Operations (excluding utilities) 558,000 558,000

h) Plant Maintenance (excluding maintenance projects and major renovations) 142,000 142,000

8. In-School Accounts - Budget same total dollars in 1992 as in 1991 1,125,000 1,125,000

9. Instructional Computer Plan - Budget 10% less than 1991 448,000 448,000

10. Math and Science Priority - Reduce by 25% from 1991 level 336,000 336,000

11. Refurbish Science Labs - Reduce by $100,000 from 1991 level (from 300,000 to 200,000) 100,000 100,000

12. Instructional (excluding salaries and items previously identified 16,17,18,19) budget 5% less than in 1991 295,000 295,000

13. Maintenance Projects - Budget 5% less than in 1991 555,000 555,000

14. Major Building Renovations - Reduce to "Must Do" level 1,420,000 1,420,000

15. Asbestos remedial work - reduce 1992 budget from 2,000,000 to 1,500,000 (limit increase over 1991 to $500,000) 500,000 500,000

16. Site Improvements and Maintenance - Reduce to 50% of 1991 budget 169,000 169,000

17. Bus Loops - Eliminate for 1992 235,000 235,000

18. Renovate Facilities for Special Education and Disabled - Reduce to 50% of 1991 Budget 107,000 107,000

19. Equipment Storage - Eliminate for 1992 48,000 48,000

20. School Office Renovations - Eliminate for 1992 238,000 238,000 Public Board Minutes Page 21 April 27, 1992

21. Program Facilities - Reduce to amount required to finish project committed in 1991 2,360,000 2,360,000

22. Conferences and Conventions - Freeze at 75% of the 1991 level for 1992 and 1993 (does not include Supervisory Officer P.D. as this is a negotiated obligation. Also does not include Principal or Vice-Principal conferences as these are in process for 1992) already reduced 5% in item #7 80,000 80,000

23. Occasional Teacher Salaries Restrict number of days used for Staff Development, conferences, and continue to restrict through intensive monitoring 500,000 500,000

24. Lay Assistants - Further restrict usage 100,000 100,000

25. Consultant Salaries - Do not provide additional consultants for growth and reduce existing complement by 2 consultants 280,000 112,000

26. Special Education Staff - Reduce by 2 staff through attrition 130,000 52,000

27. Caretaking Salaries - Budget same dollars in 1992 as in 1991 2,600,000 2,600,000

28. Secretarial and Clerical Salaries Reduce the number of days worked by 10 month secretaries in July and August from 10 to 5 140,000 140,000

29. Secretarial & Clerical salaries 577,000 577,000

2) Motion #1 of the Budget Committee Report #9 be amended as follows:

"That number 5 of the recommended reductions also was deleted from the list."

BUDGET COMMITTEE REPORT #10, APRIL 22, 1992

2) That the Board eliminate Secondary French Immersion and Arts York busing. Public Board Minutes Page 22 April 27, 1992

3) That the Board set the 1992 Mill Rate increase at 5.5% with the balance of funds to be transferred from the Board’s Reserve for Working Funds in order to reach that Mill Rate.

Moved in amendment by B. Crothers, seconded by K. Irish:

Whereas the Board is concerned about the escalating costs of transporting students and

Whereas the Board’s priority is to withdraw transportation services in such a way as to have minimal impact upon student access to Board programs and

Whereas the Board wishes to develop a comprehensive policy on transportation services to secondary students

Therefore be it resolved

That commencing September 1992 The York Region Board of Education discontinue the practice of providing bus passes to those students who would previously have qualified for them and that those students be responsible for their own transportation and

That transportation services continue for those students in secondary French Immersion and Arts York who are not affected by this resolution.

Moved in amendment by J. French, seconded by S. Wakeling:

That the first amendment to motion #20 of the April 27, 1992 Board Meeting be amended as follows.

That the first clause of the amendment exclude those students who have had access to their home school denied as a result of Board initiated capping or boundary changes.

- Second Amendment Carried -

Trustee B. Crothers requested a recorded vote on the first amendment to motion #20.

In favour: Trustees Wallace, Taylor, Wakeling, Irish, Krever, Crothers, French, Bowes, Bennett, Barker, Nightingale, Middleton, Hogg, Jonsson, Kadis.

Opposed: Trustees Caine, Pengelly, Dunlop, Stevenson.

Absent from the Meeting When the Vote was Taken: Trustee H. Sinclair.

The Board Chairman declared the first amendment to motion #20, as amended, carried on a recorded vote of 15 in favour and 4 opposed.

- First Amendment Carried, As Amended - Public Board Minutes Page 23 April 27, 1992

Note: The first and second amendment to motion #20 have the effect of defeating recommendation #2 from page 104 of the Board Agenda.

Note: The Board Chairman declared a recess at 10:55 p.m. The meeting reconvened at 11:10 p.m.

Moved in amendment by B. Crothers, seconded by S. Kadis:

That staff and the Transportation Services Committee be directed to develop a comprehensive plan for the phasing out of transportation services to all secondary students who have reasonable access to municipal transportation and/or who opt to attend an optional program in other than their closest York Region Board of Education school.

- Third Amendment Carried -

Moved in amendment by S. Wakeling, seconded by J. French:

That clause 9 of recommendation #1 of the April 8, 1992 Budget Committee Meeting, which reads as follows, be deleted.

"That schools implement for the summer of 1992 two-week shutdown during the weeks of August 17 and 24 wherever possible using vacation or float days. Exceptions to be brought before the Divisional Superintendent" and that staff be directed to investigate additional cost savings in this area for the future.

- Fourth Amendment Carried -

Note: The fourth amendment has the effect of defeating clause 9 of motion #1 on page 81 of the Board Agenda.

Moved in amendment by S. Wakeling, seconded by R. Wallace:

That section #28 of motion #1 on page 99, which reads as follows, be deleted.

"Secretarial and clerical Salaries Estimated 1992 Reduce the number of days worked by Annual Estimated 10 month secretaries in July and Reduction Reduction August from 10 to 5. $140,000 $140,000"

- Fifth Amendment Lost -

Moved in amendment by J. French, seconded by R. Stevenson:

That The York Region Board of Education reallocate 4.1 million dollars to the Reserve for Working Funds, thereby effecting a Mill Rate increase of 6.7% for the 1992 Budget. Public Board Minutes Page 24 April 27, 1992

Trustee B. Crothers requested a recorded vote on the sixth amendment to motion #20.

In favour: Trustees Wakeling, French, Bowes, Dunlop, Stevenson, Barker, Hogg.

Opposed: Trustees Wallace, Taylor, Caine, Pengelly, Irish, Krever, Crothers, Bennett, Nightingale, Middleton, Jonsson, Kadis.

Absent from the Meeting When the Vote was Taken: Trustee H. Sinclair

The Board Chairman declared the sixth amendment to motion #20 defeated on a recorded vote of 7 in favour and 12 opposed.

- Sixth Amendment Defeated -

Note: A recorded vote was requested on motion #20, as amended.

In favour: Trustees Wallace, Taylor, Caine, Pengelly, Irish, Krever, Crothers, Dunlop, Bennett, Nightingale, Middleton, Hogg, Jonsson, Kadis.

Opposed: Trustees Wakeling, French, Bowes, Stevenson, Barker.

Absent from the Meeting When the Vote was Taken: Trustee H. Sinclair.

The Board Chairman declared motion #20, as amended, to be carried on a recorded vote of 14 in favour and 5 opposed.

- Carried -

TEACHER SALARY LINE

21. Moved by B. Crothers, seconded by P. Bennett:

That staff be instructed to reduce expenditures by an additional two million dollars to be taken from the Teacher Salary Line in the Director’s Budget in addition to the previous reduction in expenditures.

- Carried -

Note: Trustees J. Jonsson and N. Dunlop declared a conflict of interest and refrained from the discussion or voting on motion #21.

FINALIZATION OF 1992 BUDGET

22. Moved by B. Crothers, seconded by P. Bennett:

1) That the Budget Committee recommend to the Board for approval an expenditure level of $207,328,517 for salaries and benefits for elementary school purposes for 1992. Revised

Public Board Minutes Page 25 April 27, 1992

2) That the Budget Committee recommend to the Board for approval an expenditure level of $62,679,138 excluding salary and benefit components, for elementary school purposes for 1992.

3) That the Budget Committee recommend to the Board for approval an expenditure level of $139,740,623 for salaries and benefits for secondary school purposes for 1992.

4) That the Budget Committee recommend to the Board for approval an expenditure level of $51,230,352, excluding salary and benefit components for secondary school purposes for 1992.

5) That the Budget Committee recommend to the Board for approval that $6,876,358 be transferred from the Reserve for Working Funds to reduce the 1992 requisition for elementary purposes.

6) That the Budget Committee recommend to the Board for approval that $6,698,759 be transferred from the Reserve for Working Funds to reduce the 1992 requisition for secondary purposes.

7) That the Board approve the 1992 requisitions for each of the nine municipalities required to support the level of expenditures approved in the preceding motions for elementary and secondary purposes and that these be forwarded to the municipalities.

- Carried -

The Director of Education requested that the official record indicate that staff do not recommend the method of deficit financing approved by the Board for the 1992 Budget.

ADJOURNMENT

23. Moved by D. Middleton, seconded by L. Pengelly:

That the Board Meeting be adjourned at 12:40 a.m.

- Carried -

......

Chairman Director of Education and Secretary-Treasurer REPORT FROM BOARD MEETING - PRIVATE SESSION, APRIL 27 1992

4. Moved by N. Dunlop, seconded by S. Wakeling:

That the Board adopt the following matters discussed in the Board Meeting - Private Session this evening.

1. That the Board adopt the recommendations in the staff reports Leave of Absence.

2. That the Board adopt the recommendations in the staff reports Mutual Termination.

3. That the Board confirm the action of staff in assigning probationary contracts to the teachers listed in the staff report.

4. That the Board receive the staff report of Suspensions, March 1992.

5. That the student suspension outlined in the staff report be extended until June 26, 1992.

6. That the Board grant a Deferred Salary Leave under the terms and conditions of Policy #520.0, to those staff members listed in the staff report.

7. That the Acting Positions of Responsibility outlined in the staff report be renewed for the 1992-93 school year.

8. That the Board adopt the recommendations in the staff report Appointment and Transfer of Elementary School Vice-Principals.

- Carried -