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Agenda Attachment Document August 2021 Shire of Bruce Rock – Agenda Attachments 19 August 2021 Agenda Attachments Thursday 19 August 2021 Shire of Bruce Rock – Agenda Attachments 19 August 2021 HIRE O SHIRE OF BRUCE ROCK AGENDA ATTACHMENTS 19 AUGUST 2021 PAGE ITEM 9 MINUTES FROM PREVIOUS MEETINGS ATTACHMENT A – UNCONFIRMED COUNCIL MEETING MINUTES JULY 2021 3 ATTACHMENT B – WORKS AND SERVICES COMMITTEE MEETING 21 JULY 2021 45 ATTACHMENT C – UNCONFIRMED SPECIAL COUNCIL MEETING 29 JULY 2021 48 ATTACHMENT D – BUSH FIRE ADVISORY COMMITTEE MEETING 6 AUGUST 2021 53 ITEM 10.2 WEROC INC MEETING MINUTES AUGUST 2021 ATTACHMENT A – WEROC INC. BOARD MEETING MINUTES AUGUST 2021 56 ATTACHMENT B – LETTER FROM MINISTER SAFFIOTI 78 ATTACHMENT C – WEROC STRATEGIC WASTE MANAGEMENT PLAN AND LANDFILL RATIONALISM 79 STUDY ATTACHMENT D – WHEATBELT MEDICAL STUDENT IMMERSION PROGRAM 2022 PROGRAM 89 PROPOSAL ATTACHMENT E – WEROC INC. TOURISM AUDIT (FINAL DRAFT) 92 ITEM 11.1.1 DEVELOPMENT APPLICATIONS FOR THE INSTALLATION OF A COMMUNICATIONS REPEATER POINTS ON LOT 27457 CHAPMAN ROAD ARDATH, AND LOT 12460 HEALY ROAD, BABAKIN ATTACHMENT A – APPLICATION FOR DEVELOPMENT APPROVAL FOR A COMMUNICATIONS 211 REPEATER POINT TOWER & ASSOCIATED INFRASTRUCTURE LOT 27457, ARDATH ATTACHMENT B - APPLICATION FOR DEVELOPMENT APPROVAL FOR A COMMUNICATIONS 221 REPEATER POINT TOWER & ASSOCIATED INFRASTRUCTURE LOT 12460, BABAKIN ITEM 11.3.2 LIST OF PAYMENTS ATTACHMENT A – LIST OF PAYMENTS JULY 2021 231 ITEM 11.4.1 AMENDMENT TO COMMUNITY BUS HIRE POLICY ATTACHMENT A – POLICY 6.3 – COMMUNITY BUS HIRE 235 Shire of Bruce Rock – MINUTES 15 JULY 2021 ______________________________________________________________________________________________________ SHIRE OF BRUCE ROCK MINUTES – ORDINARY MEETING 15 JULY 2021 TABLE OF CONTENTS TABLE OF CONTENTS .................................................................................................................. 1 1. Declaration of Opening ....................................................................................................... 2 2. Record of Attendance/Apologies/Leave of Absence (Previously Approved) ......................... 2 3. Declarations of Interest ...................................................................................................... 2 4. Response to Previous Public Questions Taken on Notice ..................................................... 2 5. Public Question Time .......................................................................................................... 2 6. Petitions/Deputations/Presentations/Submissions ............................................................. 2 7. Applications for Leave of Absence ....................................................................................... 3 8. Announcements by Presiding Member ................................................................................ 3 9. Confirmation of Minutes ..................................................................................................... 3 10. Regional Reports ................................................................................................................ 4 10.1 WEROC Inc Meeting Minutes June 2021 ........................................................................ 4 10.2 WALGA Zone Minutes June 2021 ................................................................................... 7 11. Officers’ Reports ................................................................................................................. 9 11.1 Environmental Health Officer .............................................................................................. 9 11.1.1 Western Australian Planning Commission Subdivision Application No. 160975 for Lots 50, and 51 Venemore Street, Shackleton. .............................................................. 9 11.1.2 Western Australian Planning Commission Subdivision Application No. 160951 for Lots 15, and 19 Johnson Street, Bruce Rock. ................................................................ 12 11.2 Manager of Works and Services ........................................................................................ 15 11.2.1 Acquisition of Water Corp Low-Level Tank .................................................................. 15 11.3 Manager of Finance .......................................................................................................... 17 11.3.1 Statement of Financial Activity ..................................................................................... 17 11.3.2 List of Payments ............................................................................................................ 19 11.3.3 Community Budget Request – Bruce Rock Shackleton Ardath Cricket Club ................ 21 11.3.4 Extending Closure of Municipal Account held with Bendigo Bank Account ................ 23 11.4 Deputy Chief Executive Officer .......................................................................................... 25 11.4.1 Shire President Stamp .................................................................................................. 25 11.4.2 Shire Common Seal ....................................................................................................... 26 11.4.3 Recommendations for Appointment of Chief and Deputy Chief Bushfire Officers ..... 27 11.4.4 Extension of date/duration of Disability & Inclusion Plan ............................................ 29 11.4.5 Proposed Rectification of Boundaries of Reserve 14171 into Pikaring West Nature Reserve 23141, and dedication of constructed Road. ................................................. 31 11.4.6 Lease of the Equestrian Reserve................................................................................... 35 11.4.7 Amended Employee Code of Conduct .......................................................................... 37 11.5 Chief Executive Officer ...................................................................................................... 39 11.5.1 CEO Sick Leave and Appointment of Acting CEO .......................................................... 39 11.5.2 Approval for Special Meeting of Council ...................................................................... 40 12. New Business of an urgent nature introduced by discussion of the meeting ...................... 42 13. Confidential Items ............................................................................................................ 42 14. Closure of Meeting. .......................................................................................................... 42 1 Shire of Bruce Rock – MINUTES 15 JULY 2021 ______________________________________________________________________________________________________ SHIRE OF BRUCE ROCK MINUTES – ORDINARY MEETING 15 JULY 2021 1. Declaration of Opening The Shire President Cr SA Strange declared the meeting open at 3.30pm 2. Record of Attendance/Apologies/Leave of Absence (Previously Approved) President Cr SA Strange Deputy President Cr R Rajagopalan Councillors Cr AR Crooks Cr KP Foss Cr NC Kilminster Cr PG Negri Cr BJ Waight Cr RA Waye Chief Executive Officer Mr DRS Mollenoyux Deputy Chief Executive Officer Mr A O’Toole Executive Assistant Mrs MJ Schilling Environmental Health Officer Mr J Goldacre (3.45pm – 3.50pm) Manager of Works and Services Mr D Holland (3.50pm – 4.00pm) Manager of Finance Mrs JL Bow (4.00pm – 4.16pm) Leave of Absence Cr ISA Dolton 3. Declarations of Interest In accordance with Section 5.65 of the Local Government Act 1995 the following disclosures of financial interest were made at the Council meeting. Date Name Item No Reason In accordance with Section 5.65 of the Local Government Act 1995 the following disclosures of Closely Association Person and Impartiality interest were made at the Council meeting. Date Name Item No Reason 15.07.21 Darren Mollenoyux 11.5.1 Applying for Leave 15.07.21 Alan O’Toole 11.5.1 Recommended to be Acting CEO In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following disclosures of Proximity interest were made at the Council meeting. Date Name Item No Reason 15.07.21 Cr KP Foss 11.4.5 Landowner neighbouring Pikaring Reserve 4. Response to Previous Public Questions Taken on Notice 5. Public Question Time 6. Petitions/Deputations/Presentations/Submissions 2 Shire of Bruce Rock – MINUTES 15 JULY 2021 ______________________________________________________________________________________________________ 7. Applications for Leave of Absence 8. Announcements by Presiding Member 9. Confirmation of Minutes COUNCIL DECISION Resolution OCM Jul 21 – 9.1 Moved: Cr Rajagopalan Seconded: Cr Foss That the minutes of the Annual Electors Meeting held Thursday 17 June 2021 be received. Carried 8/0 COUNCIL DECISION Resolution OCM Jul 21 – 9.2 Moved: Cr Waye Seconded: Cr Waight That the minutes of the Ordinary Meeting held Thursday 17 June 2021 be confirmed as a true and correct record. Carried 8/0 3 Shire of Bruce Rock – MINUTES 15 JULY 2021 ______________________________________________________________________________________________________ 10. Regional Reports Agenda Reference and Subject: 10.1 WEROC Inc Meeting Minutes June 2021 File Reference: 1.6.9.1 WEROC Inc. Agendas and Minutes Reporting Officer: Darren Mollenoyux, Chief Executive Officer Author: Darren Mollenoyux, Chief Executive Officer Disclosure of Interest Nil Attachments Item 10.1 Attachment A – WEROC Inc Board Meeting Minutes Summary Council is asked to receive the minutes from the previous
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