Business Paper Ordinary Meeting
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Business Paper Ordinary Meeting Venue: Administrative Headquarters Civic Place Katoomba Meeting: 7.30pm 23 August, 2016 - 2 - ORDINARY MEETING 23 AUGUST 2016 AGENDA ITEM PAGE SUBJECT COMMENTS NO. PRAYER/REFLECTION (and Recognition of the Traditional Owners, the Darug and Gundungurra People) APOLOGIES CONFIRMATION OF MINUTES Ordinary Meeting held on 26 July 2016 DECLARATIONS OF INTEREST MINUTE BY MAYOR 1 11 Council to explore participating in the White Ribbon Workplace Program PROVIDING GOOD GOVERNMENT 2 15 State of City End of Council Term Report 2012-2016 Enclosures x 2 3 20 Performance of Invested Monies for July 2016 4 27 Tourism Visitation Management - 3 - ITEM PAGE SUBJECT COMMENTS NO. 5 32 Local Government NSW Annual Conference 2016 Attachments x 5 6 41 Ratepayer Access to Information on How Rates are Spent 7 43 Community Assistance Donations/Recommendation by Councillor LOOKING AFTER PEOPLE 8 45 Progress on Establishment of New Neighbourhood Safer Places in the Blue Mountains 9 53 Rotary Proposal for Rocket 10 57 Banning Degrading Wicked Campervan Slogans USING LAND 11 60 Development Application No. X/1184/2015 for a two storey dwelling and driveway on Lot 8 DP 1052149, Lot 18 DP 1165971, 1/2 Spellacy Place, Leura Attachments x 2 12 86 Development Application No. X/98/2016 for tourist accommodation including conversion of storeroom to accessible bathroom and parking spaces on Lot 1 DP 1009510, Lot 1 SEC. 9 DP 5140, Lot 2 DP 1009510, 36 Mount Street, Leura, 61 - 63 Kings Road, Leura Attachments x 2 13 114 Variations to Development Standards Attachment x 1 MOVING AROUND 14 118 Naming of Great Western Highway Pedestrian Over Bridge - Bullaburra - 4 - ITEM PAGE SUBJECT COMMENTS NO. 15 121 Road Safety Audit - Great Western Highway - Linden to Faulconbridge Enclosure x 1 NOTICES OF MOTION 16 127 Subsidy for small landfill bins 17 128 Parking at Blaxland Station PRECIS OF SELECTED CORRESPONDENCE 18 131 Precis of Selected Correspondence Attachments x 8 - 5 - - 6 - THE COUNCIL MEETING Blue Mountains City Council meetings are conducted in accordance with Council’s adopted Code of Meeting Practice. This Code is available via the Council website, from Council offices and in Council meetings. http://www.bmcc.nsw.gov.au/yourcouncil/councilmeetings Councillor Seating Map While the Councillor and Senior Staff seating map indicates the seating arrangement in most Council meetings, occasionally the seating may change based on the change to the venue or content experts. Business Papers and Minutes Before each Council meeting, a Business Paper is prepared detailing the items that are to be presented to the Council meeting. Readers should be aware that the Recommendations and Notices of Motion as set out in the Council Business Paper are simply proposals to the Council for its consideration. The Council may adopt these proposals, amend the proposals, determine a completely different course of action, or it may decline to pursue any course of action. The decision of the Council becomes a resolution of the Council and is recorded in the Council Minutes. Readers are referred to this separate document. The Council Business Paper and the Council Minutes are linked by the common Item Numbers and Titles. Minutes from the meeting are confirmed at the following meeting, until then they are presented as draft unconfirmed minutes. To Register to Speak at a Council Meeting Members of the public are welcome to address the Council on any items of business in the Business Paper other than: • Unconfirmed Minutes; • Minutes by the Mayor; • Rescission Motions; • Councillor Reports; • Questions with Notice; • Responses to Questions without Notice; • Responses to Questions with Notice; • Notices of Motion (including Rescission Motions) • the Précis of Correspondence; and • Matters of Urgency. To address the meeting a speaker’s registration form must be completed at the speaker’s registration desk on the night of the Council meeting. To pre-register, the speaker’s registration form must be emailed no later than 4pm on the day of the meeting to [email protected]. - 7 - DEVELOPMENT APPLICATIONS – MATTERS FOR CONSIDERATION When determining a development application the Council is required to take certain matters into consideration. These must be relevant to the development application under consideration. These considerations are detailed under s. 79C (1) (Matters for consideration – general) of the Environmental Planning and Assessment Act 1979 and are reproduced below: 79C Evaluation (1) Matters for consideration—general In determining a development application, a consent authority is to take into consideration such of the following matters as are of relevance to the development the subject of the development application: (a) the provisions of: (i) any environmental planning instrument, and (ii)any proposed instrument that is or has been the subject of public consultation under this Act and that has been notified to the consent authority (unless the Secretary has notified the consent authority that the making of the proposed instrument has been deferred indefinitely or has not been approved), and (iii) any development control plan, and (iii) any planning agreement that has been entered into under section 93F, or any draft planning agreement that a developer has offered to enter into under section 93F, and (iv) the regulations (to the extent that they prescribe matters for the purposes of this paragraph), and (v) any coastal zone management plan (within the meaning of the Coastal Protection Act 1979), that apply to the land to which the development application relates, (b) the likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality, (c) the suitability of the site for the development, (d) any submissions made in accordance with this Act or the regulations, (e) the public interest. - 8 - MINUTE BY MAYOR MINUTE BY MAYOR Item 1, Ordinary Meeting, 23.08.16 ITEM NO: 1 SUBJECT: COUNCIL TO EXPLORE PARTICIPATING IN THE WHITE RIBBON WORKPLACE PROGRAM FILE NO: F09794 - 16/160415 Delivery Program Link Principal Activity: Civic Leadership Service: People and Safety Recommendation: That the Council receives a report on the efficacy of the Council seeking accreditation or participation in the White Ribbon Workplace Program. Mayoral Minute Reason for report This Mayoral Minute calls for a report to the Council on the efficacy of the Council seeking accreditation or participation in the White Ribbon Workplace Program. The report will consider what mechanisms currently exist within the Council, and how the organisation may expand on these mechanisms through an accreditation process, to support and assist the women and men within the Council workforce who are subject to domestic violence. Background As a White Ribbon Ambassador, I am a formal representative of White Ribbon Australia and consider it of enormous importance to advocate and represent the welfare of people who are affected by domestic violence, particularly those within our own community. Domestic violence cuts across social, ethnic and economic boundaries. While not exclusively, domestic violence is a gendered crime, with the majority of violence perpetrated on women by men. It is connected to death, physical and mental ill health, disability, child abuse and homelessness. The Council has an opportunity, and a responsibility, to lead by example in a prevention approach, to encourage staff to participate in social change, to support and empower those affected, and to advocate in the interests of our community. All this may be achieved through participation in the White Ribbon Workplace Program. Through this program, a workplace is subject to an accreditation program that recognises workplaces that are taking active steps to prevent and respond to violence against women, thus accrediting them as a White Ribbon Workplace. In September 2015, the Council received a report on the programs the Council has in place to support staff affected by domestic violence. This Mayoral Minute acknowledges the existing programs at Council and calls for a report that considers the further development of this view to drive social change, define the support offered to employees who are victims of violence, and to support and assist the women and men within the Council workforce who are subject to domestic violence through accreditation or partnership with the White Ribbon Workplace Program. * * * * * * * * * * - 11 - OFFICERS REPORTS PROVIDING GOOD GOVERNMENT Item 2, Ordinary Meeting, 23.08.16 ITEM NO: 2 SUBJECT: STATE OF CITY END OF COUNCIL TERM REPORT 2012-2016 FILE NO: F09794 - 16/157090 Delivery Program Link Principal Activity: Civic Leadership Service: Corporate Planning and Reporting Recommendations: 1. That the Council endorses the State of City End of Council Term Report 2012–2016, noting that the Report is required to be submitted with the 2015-2016 Annual Report to the Office of Local Government by 30 November 2016; and 2. That, on the recommendation of the Office of Local Government, the Council will publish the report, including media notification, following the September local government elections. Report by Group Manager, Integrated Planning & Finance: Reason for Report The State of City and End of Term Council Report 2012-2016 are legislatively required reports (Local Government Act, 1993 S428, S428A) under the Integrated Planning and Reporting Framework. The State of City Report provides an assessment of achievement against the environmental, social, economic and civic leadership objectives and progress measures of the Blue Mountains Community Strategic Plan – Sustainable Blue Mountains 2025. The Act requires the End of Term Report to be presented to the last meeting of the outgoing Council. Its purpose is to inform the community on the Council’s achievements and effectiveness over the past four years in meeting the Objectives of its Community Strategic Plan - Sustainable Blue Mountains 2025. The report is also used to inform the incoming Council who has the responsibility of reviewing the Community Strategic Plan for the new 10 year horizon.