Admitted Student Packet
Table of Contents Information for Newly Admitted Students GSPP Student Services Staff…………………………………………….Page 1 Important Dates……………………………………………………………Page 2 FAQs………………………………………………………………………..Page 2 Housing……………………………………………………………………..Page 3 Financing Your Graduate Education…………………………………….Page 4-5 Financial Aid………………………………………………………………..Page 5 Registration Fees………………………………………………………….Page 6 Graduate Student Assistantships………………………………………..Page 7-12 Undocumented Student Programs and Resources……………………Page 13 Resources for International Students……………………………………Page 14 Spring Events for Newly Admitted Berkeley, CA – April 6, 2018……………………………………………..Page 15 Washington, D.C. – March 29, 2018…………………………………….Page 16 Graduate Division Welcome and Graduate Student Handbook……………………………Page 17-33 Residency Office Residency Cheat Sheet and FAQs……………………………………...Page 34-35
INFORMATION FOR NEWLY ADMITTED STUDENTS
Congratulations on your admission! We hope that you decide to join us at GSPP this fall. As you are making your decision, we hope these documents will provide you with helpful information and resources.
GSPP STUDENT SERVICES STAFF CONTACT INFORMATION
For questions regarding school policies, For questions regarding career services, procedures, and GSPP fellowships: internships, and alumni relations:
Martha Chavez Cecille Cabacungan Senior Assistant Dean for Academic Managing Director of Career & Alumni Programs and Dean of Students Services & PhD Admissions Advisor Phone: 510-643-4266 Phone: 510-642-1303 E-mail: [email protected] E-mail: [email protected] Office Location: Room 240, GSPP West Office Location: Room 243, GSPP West
For questions regarding admissions, Kari Hamilton new student events & activities, Associate Director of Career Services registration, and degree requirements: Phone: 510-643-4868 E-mail: [email protected] Lezley Hightower Office Location: Room 143, GSPP West Student Services Advisor Admissions & Career Services If you would like to visit GSPP but are unable Phone: 510-642-7888 to attend the Open House for Newly Admitted E-mail: [email protected] Students, please contact the MPP Office Location: Room 241, GSPP West Admissions Office at [email protected]
Jalilah LaBrie Associate Director of Student Affairs Undergraduate Minor Advisor Phone: 510-642-1940 Email: [email protected] Office Location: Room 245, GSPP West
Noah Romero Student Services Advisor and PPIA Program Manager Student Services, PPIA Program, & Course Scheduling Phone: 510-643-6961 Email: [email protected] Office Location: Room 241, GSPP West 1
IMPORTANT 2018 DATES
Deadline to Respond to Offer of Admission April 15, 2018 Math Review* August 6 -17, 2018 GSPP Orientation* August 20, 2018 Fall Semester Begins August 15, 2018 Instruction Begins (Classes Start) August 22, 2018 *dates subject to change
FREQUENTLY ASKED QUESTIONS
When can I expect to receive my official admissions notification from the Graduate Division? It can take up to 3 weeks to receive official notification from the Graduate Division. The notification will be sent to the email address you listed on your Graduate Application for Admission.
What is your deferral policy? For information on deferral requirements and procedures, please contact Lezley Hightower, Student Services Advisor, at [email protected].
Can you tell me more about Math Review? The math review is free and open to all, and you can sit in on all or part of it. Those of you with strong math backgrounds may choose to skip the whole thing. The first week is devoted to general math concepts and the second week to calculus, with computer orientation as needed. More details will be available this summer.
How can I learn more about teaching and research assistantships? Please see enclosed document titled "Graduate Student Academic Appointments.”
When do I register for courses? Registration for new UC Berkeley students begins in July. You will receive detailed information about registration and courses in the early summer.
Can I register for courses in departments outside of GSPP? Absolutely. Students have the flexibility and freedom to enroll in courses practically anywhere on UC Berkeley’s campus.
Where can I find GSPP course listings? For GSPP course listings, please visit: https://gspp.berkeley.edu/academics/course-information
You may also be interested in viewing a sample course structure for the MPP: https://gspp.berkeley.edu/programs/masters-of-public-policy-mpp/core-curriculum
Please note, the Fall 2018 course listing will not be posted until late March.
What kind of summer internships and full-time jobs do GSPP students get? Please see the “Career Services/ Employment Statistics” section of the GSPP website at: http://gspp.berkeley.edu/career-services/alumni-graduation-facts/gspp-employment-statistics
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HOUSING
University Housing The options for graduate student housing are described in detail on the UC Berkeley Housing website: http://housing2.berkeley.edu/
International House International House is a program center and campus residence for students around the world, including the U.S. Their mission: to promote cross-cultural experiences and leadership skills for a world of greater understanding. Please see the IHouse website for room & board rates, room descriptions, amenities & services, and application details. http://ihouse.berkeley.edu/ [email protected] (510) 642-9470
Off-Campus Rental Housing Many graduate students reside in rental housing in Berkeley or in nearby communities and find their housing through CalRentals. Rentals advertised include shared apartments and houses, rooms in private rooming houses and private homes, and apartments and houses owned by landlords in the community. Cal Rentals offers rental resources and rental listings for new graduate students; you may subscribe to the rental listing service online for a small fee. Many landlords who list vacancies with Cal Rentals are especially interested in having graduate student tenants.
You can visit the Cal Rentals office in person at 2610 Channing Way, Way (M-F, 10am–4pm), call (510) 642-3644, or email ([email protected]). http://calrentals.berkeley.edu/ https://och.berkeley.edu/
Rent Prices: According to the City of Berkeley’s Rent Stabilization Board, market medians for 2016 were reported as follows:
2017 (new tenancies) 1st Q 2017 2nd Q 2017 3rd Q 2017 4th Q 2017 06/30/2017 (Year) #BR Rent #Units Rent #Units Rent #Units Rent #Units Rent #Units Studio $1,500 79 $1,750 326 $1,650 447 1 BR $1,995 169 $2,150 526 $2,095 739 2 BR $2,600 75 $3,012 456 $2,995 574 3 BR $3,240 10 $4,100 105 $4,062 117 *These figures are provided for planning purposes only.
The Graduate Assembly’s Housing Guide: Best Practices for Finding Housing The Graduate Assembly (the official representative body of the graduate and professional students at UC Berkeley) maintains an on-line housing guide for graduate students. This guide provides authoritative advice on how to navigate the local rental market on a student budget. https://ga.berkeley.edu/resources/housing-guide/
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HOW TO FINANCE YOUR EDUCATION AT THE GOLDMAN SCHOOL OF PUBLIC POLICY AT UC BERKELEY
YOU CAN MAKE GSPP AFFORDABLE!
FINANCING YOUR GRADUATE EDUCATION
Graduate Student Assistantships Many students can choose to apply for Graduate Student Instructor, Reader, Tutor or Research Assistant Positions, which can cover most of the in-state fees and also provide a monthly stipend. Please find the enclosed "Graduate Student Academic Appointments" document which provides the details and benefits of these positions. For the latest information on tuition and fees, please visit the registrar website: http://registrar.berkeley.edu/tuition-fees-residency/tuition-fees/fee-schedule
Graduate Student Assistantship Positions: Teaching (GSI), Reader, Tutor, and Researcher (GSR) (See attached FAQ’s for details) Typically, over 50% of GSPP students take on these positions Receive Partial Fee (Tuition) Remission and Salary o Includes remissions for Student Services Fee, Tuition & Health Insurance Fee. When to apply: Once you accept GSPP’s offer of admission, advertisement of positions will be sent throughout the late spring and summer. The majority of opportunities are posted in August. Where on campus: Economics Department, Gender & Women’s Studies Department, Goldman School, Statistics Department, Haas School of Business, History Department, International & Area Studies Department, Institute for Research on Labor & Employment, School of Public Health, Undergraduate Interdisciplinary Studies, & many more!
Savings in Tuition for Non-Residents If you are an out-of-state student and a U.S. citizen, permanent resident, or hold a particular visa, you can apply for California residency prior to the second year of the program, thereby saving you the cost of out-of-state tuition your second year. In order to establish residency, you need to follow the UC Berkeley Residency Office procedures as soon as you arrive this coming fall. For details, please visit the Residence Affairs website: http://registrar.berkeley.edu/Residency/establish.html
Federal Student Loans The university offers unsubsidized Federal Direct Loans (up to a maximum of $20,500) (US Citizens only). Please visit the Financial Aid website at: http://financialaid.berkeley.edu/federal-direct-unsubsidized-loan for more information or contact the Financial Aid Office at: (510) 664-9181.
Graduate Fellowships & Grants If you were not awarded a departmental or university fellowship, there are a number of fellowships opportunities available outside of the university. For more information, please visit: http://grad.berkeley.edu/financial/fellowships/
Graduate Extramural Fellowships: http://www.grad.berkeley.edu/financial/deadlines.shtml#extramural
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GSPP Departmental Fellowships GSPP provides individual fellowships to students which are awarded at the time of admission.
Loan Forgiveness for Public Service Employees Program: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service
GSPP encourages you to create a budget for the full two years of graduate school, keeping in mind the above opportunities.
Financial Aid
In late April or May, Financial Aid & Scholarships (FAO) will notify you about your loan offer. This information will not be included in your decision letter. The FAO will include information about the acceptance and disbursement of awards, how to make changes or appeals, and other options. In some cases, you may be asked to submit additional documents to verify information on your application. Typically, the FAO only offers loans to graduate students up to their Cost of Attendance (or budget) for each program.
Admitted students must submit the SIR (Statement of Intent to Register) form in order to view an offer of aid. (If you have not already, you will receive an e-mail from the UC Berkeley Graduate Division with instructions for the official method of responding to our offer of admission using the SIR Form: http://grad.berkeley.edu/admissions/accepting/.
Contact FAO Phone: (510) 664-9181 Online: http://studentcentral.berkeley.edu/open-case
Financial Aid & http://financialaid.berkeley.edu/ Scholarships Eligibility for Financial http://financialaid.berkeley.edu/eligibility Aid Graduate Award Guide http://financialaid.berkeley.edu/graduate-award-guide Submit your inquiry online http://studentcentral.berkeley.edu/open- Questions for FAO case FAFSA https://fafsa.ed.gov/ Financial Aid Resources from the http://grad.berkeley.edu/financial/aid/ Graduation Division Student Budget Summary (Financial http://financialaid.berkeley.edu/cost-attendance Aid website) Loans (Financial Aid http://financialaid.berkeley.edu/loans website) Short-Term Emergency http://financialaid.berkeley.edu/short-term-emergency-loan Loans Disabled Students https://dsp.berkeley.edu/students/returning-students/financial- Program Student Grant assistance Benefits for Veterans, Reservists, and http://financialaid.berkeley.edu/veterans-benefits Dependents of Veterans 5
2017-2018 REGISTRATION FEES
*2018-2019 Registration Fees will be approved and posted on the Registrar’s website over the summer: http://registrar.berkeley.edu/Registration/feesched.html
Goldman School of Public Policy (MPP program only) 2017-2018 Fee Schedule (*Note: fees are per semester and subject to change*)
Residents Nonresidents
Tuition 5,751.00 5,751.00 Student Services Fee 564.00 564.00 Berkeley Campus Fee 693.75 693.75 Class Pass Fee - Transit 76.00 76.00 Non Residential Supplemental Tuition N/A 6,122.50 Professional Degree Supplemental Tuition 4,642.00 4,932.00 Health Insurance Fee 2,231.00 2,231.00 Continuing Student Total $13,957.75 $20,370.25 Document Management Fee 89.00 89.00
New Student Total $14,046.75 $20,459.25
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Graduate Student Assistantships (Graduate Student Academic Appointments) Being a GSI, Reader, Tutor or GSR Questions? Contact: Jalilah LaBrie at [email protected]
WHAT ARE THE DIFFERENCES BETWEEN A GSI, READER, TUTOR AND GSR POSITION? o Graduate Student Instructor (GSI): As a GSI, a student is expected to teach a discussion section for the course. Duties often also include holding office hours, grading and participation in development of quizzes. A GSI is synonymous with Teaching Assistant (TA) at many other universities.
o Reader: A Reader renders diverse services as a course assistant, which will normally include the grading of student papers and examinations. Duties might also include attendance at lectures, office hours, consultation with the instructor, and other course-related duties. Readers may not perform teaching duties.
o Tutor: A Tutor renders individual or group instructional activities in support of regular academic programs. A Tutor’s duties may include individual tutoring sessions, group tutoring sessions, workshop presentations, and other duties as assigned. Tutors do not perform teaching duties assigned to the GSI series.
o Graduate Student Researcher (GSR): A GSR performs research in an academic department or research unit under the direction of a faculty member or authorized Principal Investigator. This includes research-related duties such as quantitative analysis, bibliographic searches or summaries, text editing, lab projects, computer programming, and a reasonable amount of lab maintenance and cleaning. GSRs may not be assigned teaching, administrative, or general assistance duties. A GSR is equivalent to Research Assistant (RA) at many other universities.
CAN INCOMING GSPP STUDENTS HOLD AN APPOINTMENT DURING THEIR FIRST YEAR? o Yes. Most UC Berkeley Academic Student Employee (ASE) appointments are per semester (Fall and Spring only), rather than per year. Although it can be difficult for an incoming student to obtain a position for their 1st Fall semester, it is definitely possible if the student works hard to pursue opportunities. They are encouraged to apply to opportunities as soon as they are released, and also reach out directly to departments, faculty and campus research centers.
o Incoming GSPP students are encouraged to think carefully about their workload, other life responsibilities, and what it will take to adjust to life as a student, before taking on an ASE appointment. Incoming students are welcome to contact Student Services staff over the summer if they would like to discuss their situation.
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HOW DOES A STUDENT OBTAIN AN APPOINTMENT AT THE GOLDMAN SCHOOL OF PUBLIC POLICY (GSPP)? o GSI, Reader & Tutor Positions - Once an admitted student has accepted their GSPP enrollment offer, they will be added to the Student Services listserv. In approximately October and April of each academic year, GSPP Student Services will use the listserv to announce applications for GSI, Reader & Tutor positions for GSPP courses being offered the following semester. GSPP professors select students based on their mastery of course material and their ability to explain concepts to other graduate students. Faculty often give preference to GSPP Ph.D. and second year M.P.P. students. o GSR Positions - GSR positions with GSPP faculty are limited in number and not broadly advertised; therefore, students interested in GSR positions with GSPP faculty should contact the faculty member they are interested in doing research with, well before the beginning of the semester they are seeking an appointment for, to inquire about the availability of positions and application processes.
CAN GSPP STUDENTS OBTAIN APPOINTMENTS IN OTHER UC BERKELEY DEPARTMENTS, CENTERS, OR INSTITUTES? o Yes. Many GSPP students obtain GSI/GSR/Reader or Tutor positions in other UC Berkeley Departments, Centers, or Institutes. o Once an admitted student has accepted their GSPP enrollment offer, they will be put on a listserv to be notified of positions in other departments as they open. o Students are also encouraged to reach out to departments and faculty that align with both their professional and undergraduate background. o Departments & Centers who have hired GSPP students in recent years include: . Blum Center for Development Economies . Economics Department . Gender & Women’s Studies Department . Statistics Department . Haas School of Business . History Department . International & Area Studies Department . Institute for Research on Labor & Employment . Institute of Industrial Relations . School of Education . School of Public Health . Undergraduate Interdisciplinary Studies
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WHAT ARE THE BENEFITS FOR GSI, GSR, READER, OR TUTOR POSITIONS? All positions are hired as % appointments of full-time. Since full-time is considered 40 hrs/week, students with 50% appointments are expected to work approximately 20 hrs/week, and 25% appointments are expected to work approximately 10 hrs/week. If a graduate student obtains a GSI, GSR, Reader, or Tutor position anywhere at UC Berkeley, they are entitled to the following benefits according to the Graduate Division:
GSI Reader Tutor GSR (Researcher) ≤ 24% Wage, but no fee remissions Less than or equal to 9.6 hrs / week ≥25% Wage & partial fee remission Greater than or equal to 10 hrs/week 25-44% Wage & partial 10 – 17.6 fee remission hrs/week ≥45% Wage & full fee Greater than or remission equal to 18 hrs/week ≥45% Wage, full fee Greater than or remission, & equal to 18 non-resident hrs/week tuition fee remission *Must be a PhD student
WHAT IS THE DIFFERENCE BETWEEN FULL AND PARTIAL FEE REMISSIONS? (Please refer to the following Graduate Division website for detailed information: http://grad.berkeley.edu/financial/fee-remissions/ o “Partial Fee Remission” includes remission for: Tuition, the Student Services Fee, and the Health Insurance Fee* (NOTE: Most students with ASE positions receive Partial Fee Remission) o “Full Fee and Nonresident Supplemental Tuition”: Please read the criteria as outlined by the Graduate Division: http://grad.berkeley.edu/financial/fee- remissions/
PLEASE NOTE: Full Fee and Nonresident Supplemental Tuition Remissions are for Graduate Student Researchers (GSR)s working at least 45% time. This type of remission is equal to a Full Fee Remission plus the amount assessed in CARS for Nonresident Supplemental Tuition. A full fee remission and nonresident supplemental tuition remission does not include any other assessments such as professional degree supplemental tuition (PDST) or the document management fee. This type of fee remission is only for non- California residents who are: o pursuing the Ph.D. or professional doctorate (as defined by the student’s department) as the terminal degree; o within the departmentally-established normative time period; and
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o not receiving any other support that funds nonresident supplemental tuition. U.S. citizens and permanent residents classified as non-California residents are eligible only for their first year of graduate study at Berkeley.
WHERE CAN I FIND INFORMATION ON CURRENT FEES FOR GSPP STUDENTS? o Current fees for GSPP students are posted at: http://registrar.berkeley.edu/current_students/registration_enrollment/feesched.html#pub pol
WHERE CAN I FIND INFORMATION ON WAGES FOR ACADEMIC APPOINTMENT?:
o GSI/Reader/Tutor – Wage Rates: http://hr.berkeley.edu/labor/contracts/BX/current-rates . GSI wage is listed as a full-time monthly salary. Pay will be adjusted according to the % appointment.
o GSR Wage Scale: http://www.ucop.edu/academic-personnel-programs/_files/1617/T22-10-1-16.pdf
Additional UC Berkeley websites about Graduate Student Academic Appointments:
GSI/GSR/Reader/Tutor http://grad.berkeley.edu/financial/graduate-student- Information employment/guide/
Fee Remissions http://grad.berkeley.edu/financial/fee-remissions/ Information Department projections http://hrweb.berkeley.edu/labor/contracts/BX/job- of GSI/Reader/Tutor opportunities/expected hires
Refer to these websites for the latest information regarding Graduate Student Appointments as updates are made throughout the year. The titles GSI, Reader, Tutor, and Acting Instructor- Graduate Student positions are covered by a collective bargaining agreement between the University and the United Automobile Workers (UAW). Under the language of the contract, students hired in these titles are referred to as Academic Student Employees (ASEs); you will find this acronym used in the contract and in campus communications. The current UAW Academic Student Unit contract is available on the Web: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/bx/index.html
GSRs are not covered by the agreement.
Graduate students may not hold any university employment for more than half time without permission from the Dean of the Graduate Division (http://grad.berkeley.edu/financial/graduate- student-employment/)
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OVERVIEW OF FEE REMISSION AND SALARY INFORMATION
Chart 1: Tuition and Fees (per semester)
2017- 2018 TUITION AND FEES – PER SEMESTER New Continuing Residents Nonresidents Residents Nonresidents Student Services Fee 564.00 564.00 564.00 564.00 Tuition 5,751.00 5,751.00 5,751.00 5,751.00 Berkeley Campus Fee 693.75 693.75 693.75 693.75 Class Pass Fee - Transit 76.00 76.00 76.00 76.00 Health Insurance Fee 2,231.00 2,231.00 2,231.00 2,231.00 Nonresident N/A 6,122.50 N/A 6,122.50 Supplemental Tuition Document Management 89.00 89.00 N/A N/A Fee Professional Degree 4,642.00 4,932.00 4,642.00 4,942.00 Supplemental Tuition Total $14,046.75 $20,459.25 $13,957.75 $20,370.25
Chart 2: Amount Student Pays if Receiving Partial Fee Remission (per semester)
FEE COSTS FOR STUDENT RECEIVING PARTIAL FEE REMISSION New Continuing Residents Nonresidents Residents Nonresidents Student Services Fee $0.00 $0.00 $0.00 $0.00 Tuition $0.00 $0.00 $0.00 $0.00 Berkeley Campus Fee 693.75 693.75 693.75 693.75 Class Pass Fee - Transit 76.00 76.00 76.00 76.00 Health Insurance Fee $0.00 $0.00 $0.00 $0.00 Nonresident N/A 6,122.50 N/A 6,122.50 Supplemental Tuition Document Management 89.00 89.00 N/A N/A Fee Professional Degree 4,642.00 4,932.00 4,642.00 4,942.00 Supplemental Tuition Total $5,500.75 $11,913.25 $5,411.75 $11,824.25 11
Chart 3: Fees Covered by ASE Partial Fee Remission (per semester)
ASE PARTIAL FEE REMISSION COVERED
Fees Covered by Position/Semester Student Services Fee $564.00 Tuition $5,751.00 Berkeley Campus Fee $0.00 Class Pass Fee - Transit $0.00 Health Insurance Fee $2,231.00 Nonresident Supplemental Tuition $0.00 Document Management Fee $0.00 Professional Degree Supplemental Tuition $0.00 TOTAL FEES COVERED PER SEMESTER $8,546.00
Chart 4: Estimated Salary Amounts by Percentage of Appointment
*All figures are Month Semester Month (50% Semester approximate (25% appt) (25% appt) appt) (50% appt) GSI I $1,002 $5,013 $2,005.00 $10,326 Reader/Tutor $564-$586 $2,256 - $2344 $1128 - $1172 $4512 - $4688 GSR I $699-$727 $2796-$2908 $1398 - $1454 $5592 - $5816
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Additional Programs and Resources for Undocumented Students
The following is a short list of helpful online and campus resources for students who are undocumented.
Online Resources
Undocumented Student Program http://undocu.berkeley.edu/
A Message from the http://undocu.berkeley.edu/prospective-students/coming-to-cal/ USP Director Prospective Student http://undocu.berkeley.edu/prospective-students/incoming-students- FAQs faq/
DACA, TPS & Immigration Under http://undocu.berkeley.edu/postelectionfaq/ Trump FAQs General FAQs https://undocu.berkeley.edu/faq/
Financial Aid http://undoc.universityofcalifornia.edu/financial-aid.html
Campus Support
Meng So Director, Undocumented Students Program Phone: 510-642-7224 Email: [email protected]
Lupe Gallegos-Diaz Director, Chicano Latino Student Development, Office of the Vice Chancellor for Equity and Inclusion Phone: 510-642-1802 Email: [email protected]
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Additional Resources for International Students
The following is a short list of helpful online and campus resources for international students. UC Berkeley offers a range of resources to help international students make arrangements to study in the U.S.
Online Resources Berkeley International http://internationaloffice.berkeley.edu/ Office (BIO)
BIO Frequently Asked http://internationaloffice.berkeley.edu/faq-page Questions
Post-Election FAQs http://internationaloffice.berkeley.edu/FAQ-Trump
Travel and http://internationaloffice.berkeley.edu/travel-and-visas Visas
Arrival Guide for http://internationaloffice.berkeley.edu/sites/default/files/arrivalguidebook.pdf International Students and Scholars
Finding http://internationaloffice.berkeley.edu/housing_finding Housing http://ihouse.berkeley.edu/applicants/index.php
http://financialaid.berkeley.edu/international-students
http://internationaloffice.berkeley.edu/aid
Financial Aid http://ihouse.berkeley.edu/applicants/FinancialAidGrantsandScholarships.pdf
http://ihouse.berkeley.edu/applicants/aid.php
http://ihouse.berkeley.edu/applicants/aidfaq.php
Campus Support Berkeley International Office Phone: 510-642-2818 Email: [email protected]
International House Phone: 510-642-9490 Email: [email protected] 14
SPRING EVENTS FOR NEWLY ADMITTED STUDENTS
New Admit Day - Berkeley, CA Friday, April 6, 2018 All events will take place at the Goldman School of Public Policy, 2607 Hearst Avenue , University of California, Berkeley unless indicated otherwise.
8:00 a.m.-8:30 a.m. Registration and Breakfast: Welcome by Jack Glaser Living Room (Professor and Associate Dean of Public Policy). Pastries and coffee will be served.
8:30 a.m.-9:30 a.m. Special Presentation by Distinguished Faculty Room 250
9:30 a.m.-9:45 a.m. Break
9:45 a.m.-11:45 a.m. Faculty Lecture Room 250
9:45 a.m.-10:45 a.m. Campus Tour -OR- meet with current student. Courtyard
10:45 a.m.-11:45 a.m. Campus Tour -OR- meet with current student. Courtyard
12:00 p.m.-1:15 p.m. Hosted lunch with GSPP students and faculty. New admits, See handout students, and faculty will break out in groups according to for group policy interests. Please pick up your lunch in the Courtyard. locations
1:15 p.m.-1:45 p.m. Student Services Panel. Room 250
1:45 p.m.-2:45 p.m. Current Student Panel. Room 250
3:00 p.m.-5:00 p.m. Reception with GSPP faculty, staff & current students. Living Room Heavy Appetizers and Refreshments will be served. and Courtyard
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Reception - Washington D.C. Thursday, March 29, 2018 University of California, Washington Center, 1608 Rhode Island Avenue, N.W. Meet GSPP staff, alumni, and other admitted students.
6:00 p.m.-6:45 p.m. Admissions and Alumni Panel Presentation and Q&A for Newly Admitted Students. 6:45 p.m.-8:00 p.m. Reception with Newly Admitted Students and Alumni Light refreshments and hors d’oeuvres will be served.
RSVP RSVP for Spring Events online through the Admitted Student Portal https://gspp.berkeley.edu/programs/masters-of-public-policy-mpp/admitted-student-portal
Your username and password for the Admitted Student Portal is included in your decision letter. If you have any questions about either event, please contact Lezley Hightower [email protected]
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2017 GRADUATE STUDENT HANDBOOK
What’s Inside Welcome to Berkeley The deans and staff of the Graduate Division are your central campus resource to help Once you are admitted 2 you throughout your graduate career, often behind the scenes in concert with your 3 Before you arrive faculty and departmental staff, and sometimes face-to-face. We will assist you in your search for financial support, in arranging research and teaching appointments, with 3 CalCentral building academic and professional skills, with well-being and life balance issues, and 3 Enrolling in classes more — from the time you are admitted until you’ve earned your degree. 4 Financial assistance Choosing Berkeley for your graduate studies was a wise decision. No other University can match the breadth and depth and unique character of opportunities offered 5 International student arrivals here. You’ve been drawn by the reputation of your academic program, whether 5 Teaching and research in a traditional department or school or in one of our interdisciplinary groups. In assistantships classrooms, libraries, and labs, Berkeley provides a dynamic intellectual environment in which our students and faculty partner to master challenging curricula and expand the 6 Find housing frontiers of knowledge. 8 Get settled Berkeley goes beyond academic rigor. It creates a socially conscious environment that 8 Residency motivates and values contributions for the greater good. Many find that helping to make the world a better place is every bit as rewarding, and every bit as important in 9 Academics and research defining their future lives, as their core academic interests. 10 Professional development To make a full, multifaceted life here, I encourage you to take advantage of the abundant opportunities all around. Go to lectures in disciplines different from your 10 Technology resources own. Attend film screenings, live performances, and art exhibits. Join the student 11 Health, wellness, and mental government or a service club. Make time for a hiking trip in the Marin Headlands or health services kayaking lessons on the Bay. Explore the East Bay parks, or go farther afield to the Sierra Nevada mountains. Check out a graduate student social event. 12 Recreational Sports UC Berkeley is a magical place, and I predict that you will fall under its spell, as have 12 Services for student parents countless other scholars. When we asked graduate alumni from the last 40 years 13 Equity & Inclusion whether they would pursue graduate degrees here again if they could start all over, ninety-five percent said yes. But we don’t rest on our laurels; we constantly strive to 14 Graduate student life make the student experience more satisfying in all its aspects. 15 Campus safety We look forward to your joining us and to your future success at UC Berkeley. 15 Emergency preparedness Welcome! 15 University libraries 16 Parking and transportation Fiona M. Doyle Fiona M. Doyle 17 Graduate Division services Dean of the Graduate Division Donald H. McLaughlin Professor of Mineral Engineering
17 Congratulations on Your Admission to Berkeley! To help you get off to a good start, this handbook provides some essential information about life as a new graduate student at Berkeley. We encourage you to attend the New Graduate Student Orientation (NGSO) on Tuesday, August 22, 2017. The schedule of new student events will be available at the beginning of August on the Graduate Division website. Please check back in mid-August for the full calendar of welcome activities. Opportunities to complete the mandatory sexual harassment/sexual assault prevention training will be available at NGSO.
ONCE YOU ARE ADMITTED SIR, SLR, and Onboarding Please log into UC Berkeley’s online portal CalCentral (more information below) using your CalNet ID and passphrase to accept or decline our offer of admission. If you accept your offer with Statementa to Register (SIR), CalCentral will direct you to the Onboarding process for graduate students. Onboarding is a communication tool in CalCentral that provides important information for newly admitted graduate and professional students to orient them to campus and take the necessary steps to prepare for their arrival. Please review the onboarding messages and checklist items under “Tasks” on My Dashboard that you need to complete in order to enroll. The Statement of Legal Residence (SLR) is one task required of all new students except those admitted to the following programs: the Executive MBA, the Evening and Weekend MBA, the Master of Law, and the Master in Financial Engineering. Submit the SLR before June 1st. If a final transcript, degree diploma, or other documentation is requested, it must be delivered to the Graduate Admissions Office by Monday, October 2, 2017, to ensure your continued registration and enrollment as a graduate student. An official transcript is one that has been issued by your current undergraduate (or graduate) school and is sent directly to Berkeley Graduate Admissions, 318 Sproul Hall #5900, Berkeley, CA 94720-5900. If you do not expect to graduate by the date listed on your application, or if you have problems concerning the award of your undergraduate degree, please notify Graduate Admissions by phone, (510) 642-7405, or by email to [email protected] as soon as possible. If you are completing a graduate degree program, please submit an official transcript showing course work completed and grades
18 earned, as well as the conferral of the degree as soon as it is available. Official documents with evidence of degree conferral must be received by Graduate Admissions before this degree can be added to your Berkeley records.
BEFORE YOU ARRIVE CalCentral Dashboard and SIS Student Information Systems (SIS) is one of UC Berkeley’s largest and most comprehensive student technology projects. SIS has consolidated over 100 information systems into one integrated software solution. The new SIS includes all crucial Enrolling in Classes student information: admissions, financial aid, registration, While most graduate and professional students will follow enrollment, course management, advising, billing and payment, the standard process of enrollment in CalCentral, some records, and more. New students now access all of their key may have different enrollment dates and processes. If you information through a single point-of entry: CalCentral. are a student attending one of the following graduate and professional programs — School of Law; Haas School of CalCentral simplifies UC Berkeley’s online campus experience. Business MBA, EMBA, EWMBA; School of Optometry OD; This website combines multiple campus systems into one School of Information MIDS; School of Public Health OOMPH; easy-to-use, mobile-friendly place. Check campus email, Goldman School of Public Policy MPA — please contact your calendar, academic progress, financial aid,bCourses , and more, advisor for more information about class enrollment. anywhere. For an overview of the Dashboard, please watch For all others: Enrollment appointments in CalCentral will be Getting Started with CalCentral. available for incoming students starting August 4, 2017. You If you experience any technical issues in CalCentral, email MUST enroll early to be eligible for academic appointments, [email protected] or contact your department’s Graduate stipends from University fellowships and grants, and access to Student Affairs Officer. services and programs. bConnected For more information, see the Graduate Enrollment Page, or A bConnected account is your official campus email, calendar email SIS [email protected] for technical issues, or your (for scheduling meetings, office hours, etc.), and document- Graduate Advisor for advising help. sharing account. All registered students are required to have Fee Payment Information their own. Your registration fees are billed through the Billing and Your bConnected account comes with unlimited data storage. Payment Services Office. Registration fees for Fall 2017 can Your campus email address — based on your online identity be found on the Office of the Registrar website. (your CalNet ID followed by @berkeley.edu) — will be used by Your first billing statement (e-Bill) will be available in early professors, departments, and University administration to send August and must be viewed online through CalCentral. Paper you important information on registration status, enrollment, bills are not generated; your only notification will be by email. financial aid, and class assignments. E-Bills are generated once a month; once the e-Bill is created, After you accept your offer of admission, you can create a it does not update. Before making a payment, it is important bConnected account by going to the bConnected website. to first view your updated balance by logging into CalCentral. You are responsible for communications sent to and from If you are eligible for financial aid, please note that the August your “@berkeley.edu” address and for data stored in your e-Bill will not show your financial aid payments, including loan bConnected account. disbursements, for the Fall semester. Payment Options BECOMING A REGISTERED STUDENT Students will use CalCentral My Finances for billing activities, Becoming a fully registered student involves two steps: including viewing new charges, account balances, transaction enrolling in classes and paying fees. Note that you will NOT history, and paying bills. If you wish to grant a trusted individual have any fees assessed to your account until you have enrolled access to seeing and paying your bills, use the link on My in at least one class. Finances to grant authorization.
19 FINANCIAL ASSISTANCE Financial Aid Office To be eligible for University funding, all graduate students who are U.S. citizens or permanent residents are required to submit the annual Free Application for Federal Student Aid (FAFSA). Need-Based Financial Aid Federal Direct Loans and work-study awards are administered by the Financial Aid and Scholarships Office. The programs are based entirely on demonstrated financial need and require a FAFSA, independent of the fellowship application. Only U.S. citizens or students with permanent resident status may apply for the federal loans and work-study funds administered by the Financial Aid and Scholarships Office. In most cases, students will be eligible to borrow Federal Direct Loans sufficient to cover their academic year budget (tuition and fees, living expenses, books, etc.), less awards from other sources. If you have not filed a 2017–18 FAFSA, do so as soon as possible to ensure that you have loan funding available for the 2017–18 academic year. Please direct questions about need-based loans and work- study programs to Cal Student Central. Or you can consult Students can pay University bills online by eCheck at no cost, the graduate student section of the Financial Aid and with a credit card for a 2.75% convenience fee, or with foreign Scholarships Office website. currency through a Western Union wire transfer. For more information, visit Students: Billing. Emergency Loan Program Emergency loans are available for registered graduate You must pay your registration fees in full or enroll in the Fee students who need temporary assistance for living expenses or Payment Plan (which has a $60 participation fee). The deadline who need help to get registered. for new graduate students to select this payment option is September 18, 2017. To be considered a registered student, at Graduate Division Fellowships least the first installment of your fees must be paid by August 18, The Fellowships website is an excellent place to begin 2017, and you must be enrolled in at least one class. If your fees researching extramural fellowships, including those awarded by are not paid on time, your enrollment in classes may be canceled, government agencies, foundations, and corporations. Check any fellowship or stipend payments may be placed on hold, and the website for the most up-to-date fellowship information. you may not be able to access campus services such as the library Graduate Services Fellowships also offers workshops on some or Recreational Sports Facility or be able to obtain a bus pass. extramural fellowships (i.e., Fulbright, FLAS, NSF, etc.). Recipients of fellowships, stipends, and financial aid are strongly Fellowship workshops are announced via email to Graduate encouraged to sign up for Electronic Funds Transfer (EFT) Student Affairs Officers in departments and viaGradNews. If to expedite receipt of their disbursements or refunds via direct you are not already receiving GradNews you can sign up here. deposit to their personal bank account. Students using EFT Graduate Fellowships Office receive their refunds faster and avoid standing in line. EFT is 318 Sproul Hall #5900, Berkeley, CA 94720-5900 secure and saves resources. Refunds paid to students by a [email protected] paper check can be picked up in person at Cal Student Central (120 Sproul Hall). Checks that are not picked up in a timely If you were awarded financial assistance through the University manner will be mailed to the local address on file in CalCentral. for 2017 – 18, you will receive information directly from the Make sure your local address is current to avoid delays in appropriate office concerning payment of the award. Graduate payment and problems with returned mail due to an outdated students will find numerous opportunities for funding once they address. For billing inquiries, contact: begin their academic careers. Keep in mind that fellowships funded by foundations or government agencies often have early Cal Student Central (different from CalCentral) Fall deadlines. Students are advised to continue to apply for 120 Sproul Hall fellowships even if they have already received funding for their Hours: Monday to Friday, 9 am – 4 pm first two or three years of graduate school. Phone: (510) 664-9181 studentcentral.berkeley.edu
20 INTERNATIONAL STUDENT U.S. in F-1 or J-1 status only after July 17, 2017. Your specific ARRIVALS program start date will be noted on your NIF cover page and I-20 or DS 2019. If you experience visa-processing delays, or Berkeley International Office will be unable to arrive in Berkeley for the first day of classes, Berkeley International Office provides advising on non- contact the Berkeley International Office immediately at immigrant visa matters, financial, personal and cultural issues. International [email protected]. For important information and requirements specific to new international students at UC Berkeley, visit the Berkeley Mandatory Online Arrival Notification International Office website. All New, Transfer, EAP, and Returning (withdrawn for one semester or more) F-1/J-1 international students are required to The Non-Immigrant Information Form (NIF) complete an online document check to confirm their arrival in All non-immigrant students must complete the online NIF as the U.S. so that Berkeley International Office can activate their part of their acceptance of admission. This includes students F-1 or J-1 immigration records. After your arrival in the U.S., who intend to hold F-1 or J-1 student status, as well as other please do the following: non-immigrant classifications such as A-1, E-2, J-2, H-1B/H-4 and L-1/L-2. Find more information about the NIF on the u Update your local U.S. address in CalCentral (temporary Berkeley International Office website. or short-term addresses are accepted). See this guide to updating your address in CalCentral. Before you can access the online NIF, you must first submit your Statement of Intent to Register (SIR) to the University. It u Look up your I-94 Arrival Record online. Download and may then take up to 48 hours for the system to update before save as an image or pdf (or take a screen shot) and save it on you can access the NIF in CalCentral If it has been more than 48 your computer. hours and your NIF checklist item hasn’t appeared in CalCentral, u Upload the file of yourI-94 Record here. email [email protected]. International Student Orientation Programs Certificate of Eligibility Form I-20 (F-1) or DS-2019 (J-1) Berkeley International Office hosts orientation programs and Berkeley International Office issues I-20 and DS-2019 social events specifically for international students new to documents needed for all new and continuing international the U.S. and Berkeley. All international students are invited to students to obtain an F-1 or J-1 student visa. attend. The schedule for the orientation program is posted on To obtain your I-20 or DS-2019, access the online NIF from the Berkeley International Office website. your CalCentral. Your I-20 or DS 2019 will be mailed within Berkeley International Office 10-15 business days from the time a complete NIF application is International House, 2nd floor received. 2299 Piedmont Avenue, Berkeley, CA 94720-2320 phone (510) 642-2818 Applying for a Student Visa email: [email protected] A visa is required to enter the U.S. for anyone who does not have legal U.S. permanent resident status or citizenship (with the exception of Canadian nationals who may enter TEACHING AND RESEARCH the U.S. with their I-20 or DS-2019 and passport). Allow for ASSISTANTSHIPS sufficient time in your planning to apply for your visa. Start by Many graduate students are offered academic appointments, checking the U.S. embassy or consulate website in your area such as (synonymous with to get instructions, make an interview appointment, and find Graduate Student Instructor “teaching assistant”), Tutor, or Reader. These titles are out about visa appointment and processing wait times. U.S. Academic Student Employees (ASE) and are regulated by embassy and consulate information is available on the U.S. a union contract. The contract is available online. Teaching embassy website. preparation requirements for GSIs also apply and are laid Complete the iStart 101 Course for International out in the Graduate Council Policy on Appointments Graduate Students and Mentoring of GSIs. Students also may be offered an All international graduate students must complete the online appointment as a Graduate Student Researcher. pre-arrival orientation course entitled iStart 101 by Aug 23, 2017. A Graduate Student Instructor (GSI) serves as a teaching Invitations to the course are emailed to students in mid-April. If apprentice under the supervision of the instructor in charge you have any problems accepting the email invitation or accessing of the course. GSI duties may include lesson planning and the bCourses site, contact [email protected]. lab preparation, teaching sections or labs, office and email consultation, and grading exams and papers. Making Travel Arrangements According to U.S. regulations, the earliest you can arrive is 30 A Graduate Student Researcher (GSR) performs research days prior to the start of the semester. For most programs, work broadly related to his or her degree program under the the Fall 2017 semester begins on August 16. You may enter the direction of a faculty member or principal investigator.
21 All graduate students are restricted to working no more do not speak English as a native language and who do not hold than half-time, regardless of the position they hold. For a Bachelor’s degree from a U.S. institution must demonstrate example, a GSI typically works 16 to 20 hours per week, on oral English proficiency to be appointed as a GSI. In those average. Many departments appoint graduate students for countries where the internet-based (iBT) TOEFL is available, less than half-time. Academic appointments have minimum English language proficiency for teaching is determined by the academic requirements, such as GPA, and students must meet speaking section score of the iBT TOEFL. In those countries registration and other requirements. Some positions may be where the iBT TOEFL is not available, students can demonstrate eligible for fee remissions in addition to salary. their proficiency by taking and passing the Oral Proficiency Before you begin any work, you should first meet with the Test (OPT) offered on the Berkeley campus. Information on personnel assistant in your hiring department to complete passing scores, testing options, and language courses can be all the necessary paperwork and ensure that you understand found on the GSI Teaching and Resource Center’s Language what your position will entail and what to expect in terms of Proficiency web pages. salary and fee remissions. For GSI appointments, the hiring department is required to send you an official appointment FIND HOUSING letter and any requisite supplemental information. UC Berkeley graduate student housing options are outlined For GSR appointments, you should receive your signed copy of below or you may learn more on the Housing website. The the GSR Appointment Form from your department outlining University also offers flexible meal plans for graduate students the details of your GSR appointment. who live both on and off-campus. Learn more about convenient Your appointment is not final until you have accepted the job campus dining options and Graduate Student Meal Plans offer in writing. Ask about University deadlines, and make sure through Cal Dining. that you have met all the requirements for your position. For more information, please read the following documents: UNIVERSITY-OWNED-AND-OPERATED HOUSING Ida Louise Jackson Graduate House u GSI, GSR, Reader, Tutor Guide has general job descriptions and requirements, tips for finding a position, and policies for Ida Louise Jackson Graduate House is located one block from academic appointments. the campus. The complex offers space for 120 graduate students in two-, three-, four-, five-, and six-bedroom shared apartments. u Fee Remission Program Bulletin explains the fee remission Utilities are included. A twelve-month lease is required. Jackson program and is updated every semester. House is considered “off campus” for budgetary purposes with The GSI Teaching and Resource Center, an academic unit in the Financial Aid office. For monthly rates and to submit an online the Graduate Division, has been recognized as “a model for application, visit the Housing website. TA development programs everywhere” (WASC Educational Manville Apartments Effectiveness Visiting Team Report). The Center prepares GSIs The Manville Apartments is a secured complex reserved for the teaching they will do at Berkeley and in future careers. for law and graduate students. Located three blocks from The Center’s website provides useful information and resources the southwestern corner of campus at Shattuck Avenue and that can greatly assist you in your teaching. Channing Way, Manville Apartments are within walking distance The GSI Teaching and Research Center also assists students of downtown Berkeley, near shops, banks, movie theaters, who do not speak English as a native language. Students who restaurants, and public transportation. A twelve-month lease
22 is required. Rent for Manville does not include electricity. Off-Campus Rental Housing Students are responsible for setting up their own electricity Many graduate students reside in rental housing in Berkeley accounts with PG&E. For monthly rates and to submit an online or nearby communities and find their housing through theCal application, visit the Housing website. Rentals website, a rental listing service. Currently registered and newly admitted students may obtain two months of Family Student Housing free online rental listings. Listings feature photos and maps Family Student Housing offers unfurnished apartments links, as well as information to help students expedite their for married/partnered students, with or without children, search. Rentals advertised include shared apartments and and single parents at University Village. The East Village houses, rooms in private rooming houses and private homes, Apartments include spacious two- and three-bedroom flats and apartments and houses in the community, and work exchanges. townhouses, and the West Village Apartments include one-, two-, and three-bedroom apartments. Work Exchanges are another option for budget-conscious students. Sometimes a homeowner will seek a student to The popular University Village community is located about three perform a job (babysitting, gardening, or managing the miles northwest of campus in the nearby town of Albany (known property) in exchange for a room or an apartment. Expect to for its excellent school district). Amenities include data lines for work approximately 15 hours per week for a rent-free room. internet access, basic cable, carpeting, window coverings, tiled kitchen counters, storage closet, a balcony or patio (patios are Unlike University housing, off-campus rentals usually do not toddler-friendly with fencing and a gate), and a parking space. usually include utilities, cable TV, or internet access. Typically The community areas include laundry facilities, grassy courtyards you will be required to pay the first month’s rent and a security with outdoor benches, and play areas for children. University deposit in advance. Village is served by AC Transit and the local bus system; Other Housing Resources registered students can ride for free. The Graduate Assembly has compiled an informative web For more information, email the Family Student Housing page: GA’s Housing Guide: Best Practices for Finding Assignments Office, or call (510) 642-4109. Housing. Berkeley International Office has a helpful webinar and links ALTERNATIVE AND OFF-CAMPUS HOUSING to Facebook groups and other helpful resources. The Graduate The Berkeley Student Cooperative Division also offers helpfulHousing Tips. The Berkeley Student Cooperative, known as co-ops, include buildings that offer various accommodations, including rooms, houses, and shared apartments for single students in single or double occupancy rooms. The Garden Village Apartments The Garden Village apartments include single-occupancy bedrooms that are fully furnished. Units include full-size kitchens with high-efficiency appliances and high-efficiency in-unit washers and dryers. These spaces are assigned to students according to eligibility and lottery number. All apartments are single gender. Located at 2201 Dwight Way, Berkeley, CA 94704. The New Sequioa Apartments New Sequoia Apartments is a five story building just a few blocks south of campus, with 42 apartments designed in a U-shaped around a courtyard. Most of the units are double- occupancy bedrooms in two-bedroom, one-bathroom apartments or double-occupancy bedrooms in one-bedroom, one-bathroom apartments. There are 33 single-occupancy spaces in two-bedroom, one-bath apartments. These spaces will be assigned to students according to eligibility and lottery number. All apartments are single gender. International House International House, located at the eastern edge of the campus, provides room and board accommodations, and features an exciting array of intercultural activities and programs for students and scholars from the United States and dozens of other countries. 23 GET SETTLED Residency (for tuition purposes). For residency questions, contact the Residence Affairs unit. Residency Students are classified as residents or nonresidents after This summary is not a complete explanation of the policies completing the Statement of Legal Residence shortly regarding residency. Changes may be made in the residence after being admitted to the University. Graduate students requirements between the publication date of this guide and (U.S. citizens, permanent residents, and some eligible the relevant residence determination date. nonimmigrants) who enter UC Berkeley as nonresidents and Note: International students with F-1 or J-1 visas / who establish residency for the required year may be classified nonimmigrant status are not eligible to establish residency. as residents for tuition purposes within one year after their Cal 1 Card – Your Photo ID and Much More arrival. These students then receive the benefit of paying at the The Cal 1 Card is the official campus photo ID. The Cal 1 Card lower resident rate. will allow you to access various campus services, facilities, and The classification process is not automatic. Continuing events and can also be used as a debit card to pay for goods nonresident students who have made California their permanent and services at multiple campus dining facilities, library home and believe that they are eligible for resident status must printing locations, as well as many other merchant locations. submit an online residency classification petition. Supporting Cal 1 Card issuance requires that you submit a photo online documentation can be uploaded to CalCentral prior to and present an original valid government-issued photo ID (e.g., established deadlines. Even though few nonresident students driver license, state ID, passport) at the time of issuance at the submit a petition to change their residency status until the end of Cal 1 Card office. If you encounter any problem submitting their first academic year at Berkeley, you must start the process your photo online, please provide the pertinent details via an of fulfilling the residency requirements as soon as you arrive. email to [email protected] for additional support. This includes documenting when you arrived, that your year of physical presence in this state is coupled with your intent to make Student Records and Privacy California your home, and that you are financially independent. As a student, you will have a variety of records maintained by the University of California. Disclosure of information contained What Should You Do Once You Arrive in California? in these records is governed by state and federal law and by Please review Residency Requirements: Graduate Students. campus policy. When releasing public directory information, the If you remain in California during non-academic periods, it will Graduate Division adheres to the Policy Governing Disclosure of strongly indicate your intent to make California your home. You Information From Student Records. Directory information will be will be required to document that you were physically present released on request unless the student has indicated in CalCentral in California for at least two of the three months during the preference that the record be kept confidential. The Graduate summer previous to the term for which you are petitioning for Division also confirms honors and awards received by registered residency. students for purposes of funder verification following the guidelines For the full text of the campus residency policy, what students above. Academic appointments are considered employment data should do once they arrive, and applicable deadlines, see and are verified by theHuman Resources Office.
24 ACADEMICS AND RESEARCH technologies created at UC Berkeley to the commercial sector for public use and benefit. OTL has a peer division, the Industry ACADEMIC ADVISING Alliances Office (IAO), which enables innovative research The Graduate Student Affairs Officer (GSAO) in your relationships by negotiating research contracts between department will tell you which faculty member has been assigned Berkeley employees and private industry. as your Graduate Advisor to help you understand course requirements and to plan a program of study. Eventually, you Publications will need to designate a faculty member to serve as your major Due to the variability and ambiguity in practices among advisor and to direct your thesis or dissertation. This professor different fields regarding faculty-student authorship of will act as your personal mentor during your graduate career and published work, the Graduate Council of the Academic Senate will introduce you to the academic world of your discipline. has mandated a set of processes within each department to clarify expectations concerning authorship. Guidelines, as well All graduate students are required to maintain a minimum as an appeals process, are set at the faculty-student level and grade-point average of 3.0 (B) in all upper division and the department level. For more information, see the policy on graduate course work. Check with your Graduate Advisor for fairness of authorship credit. the requirements in your department, as some departments may have higher standards for their students. GSI TEACHING AND RESOURCE CENTER This Graduate Division’s GSI Teaching and Resource Center provides teaching support for new and continuing Graduate Student Instructors (GSIs) and prepares graduate students for the teaching they may do in future academic and nonacademic careers. The Center provides teaching conferences, workshops, course improvement grants, teaching awards, consultations, and a Certificate in Teaching and Learning in Higher Education. The Center’s Language Proficiency Program administers OPT (Oral Proficiency Test) exams for prospective GSIs who do not speak English as a native language. The Center also assists departments and faculty in their role of preparing GSIs for teaching through grants, web-based materials, and an annual seminar for faculty on mentoring GSIs in teaching. The Center’s website includes an Online Teaching Guide and a rich array of materials to assist GSIs. Visit the GSI Teaching and Resource Center at 301 Sproul Hall to find books, videos, and other reference materials on teaching. For more information, email or call (510) 642-4456.
INTELLECTUAL PROPERTY Research Policies The conduct of research at the University of California, Berkeley is governed by the rules and policies of several jurisdictions: the federal and state governments, the UC Office of the President, the Academic Senates of both the University of California system and the Berkeley campus, as well as the administration of UC Berkeley. The links listed here provide information on relevant rules, regulations, and policies. Intellectual Property The aim of UC Berkeley policies on the protection of intellectual property rights is to make research available to others for the public benefit, while providing recognition to individual researchers and inventors and encouraging the prompt and open dissemination of research results. The UC Berkeley Office of Technology Licensing (OTL) works with campus inventors to facilitate transfers of
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9 and Research Teams (SMART) Program, a graduate/ undergraduate research mentoring program. Graduate Writing Center workshops are announced through departments and GradNews. For more information about the Graduate Writing Center, please contact the Graduate Writing Center at (510) 643-9392 or [email protected]. Career Center The Career Center offers services for graduate students including confidential appointments with Ph.D. career counselors, workshops on the academic job search and expanded professional options for graduate students, an M.S./ Ph.D. Career Fair, employer information sessions, and the annual Ph.D. Career Colloquium. TECHNOLOGY RESOURCES Students have access to a wealth of technology resources to support collaboration, learning, and research on campus and beyond. Berkeley policies, such as data security and copyright, govern the broad range of electronic activities that you may engage in as a student. Specific regulations and more information are on the Campuswide IT Policy and Privacy website. PROFESSIONAL DEVELOPMENT The general access computer facilities on campus are equipped Graduate Professional Development (GPD) assists with Windows and Macintosh computers and up-to-date students in navigating the extensive programming offered software, plus scanners, color and monochrome printers, and by a wide range of campus units that support the academic, areas for those who want to work on their personal laptops. professional, and career development of graduate students. Computer facilities staff are trained to assist with issues ranging The GPD website features an online calendar of professional from account creation and network connections to scanner development events and an online professional development walk-throughs to in-application troubleshooting and tutoring. guide to help graduate students explore and develop career- Locations, hours, and technical service specifics can be found oriented competencies and skills. on the ETS website. The Student Computer Consulting Service (SCCS), located on the first floor of Moffitt Library, can assist The GPD Center, located in 309 Sproul, provides a space for with software downloads and network connectivity issues. professional development events and workshops for graduate students. Educational Technology Services (ETS) ETS provides audiovisual, computer projection, and podcast GPD collaborates with departments, student groups, and technology for classrooms, along with training and support of staff networks to offer activities that help graduate students technologies to enrich teaching and learning experiences. Learn recognize potential career paths, set professional development more on the ETS website. goals, and build skills vital to a variety of careers, both within and beyond the academy. For more information, visit the GPD bCourses website. bCourses is Berkeley’s new Learning Management System (LMS) powered by Canvas. It is an online system specifically The Graduate Writing Center designed for the delivery and communications of course This Graduate Division office assists graduate students in content, online engagement between students and instructors, the development of academic skills necessary to successfully and the management of student work in support of face-to- complete their graduate programs and prepare for future face and hybrid classes. faculty and professional positions. This center offers workshops on topics such as academic writing, grant writing, dissertation Software Central writing, editing, and preparing articles for publication, in Software Central offers no- or low-cost downloads of addition to writing groups and a graduate-level course on campus site-licensed software, including Windows 7, Microsoft academic writing (GSPDP 320) that is offered every spring Office Suite, Adobe Creative Suite, and integrated firewall/ semester. antivirus programs. Cloud services for online storage and In conjunction with the GSI Teaching and Resource Center, the collaboration — Box, bDrive and Google Docs — are available Graduate Writing Center also sponsors the Summer Institute at no cost to the campus community. You will need a CalNet for Preparing Future Faculty and the Student Mentoring ID and passphrase to download/access these services. See bConnected for service access information.
26 Campus Wi-Fi choices AirBears2 is the wireless service for access to the campus network. It provides access to all students, staff, and faculty, and includes a provision for the creation of short-term guest accounts for campus visitors. Guests may use CalVisitor to access the internet only. This is an open wifi network and requires no password. attwifi is a service provided by AT&T Wireless. It is available to AT&T customers with devices that are provisioned for the service. Members of the general public may also access it for a fee on the IST website. Technology Support The online Knowledge Base provides how-to’s and answers to commonly asked technical questions. The CSS-IT Help Desk can answer specific questions. Contact the Help Desk at (510) 664-9000, then option 1. Phishing Phishing is a type of attack carried out in order to steal usernames, passwords, credit card information, Social Security numbers, and other sensitive data, by masquerading as a trustworthy entity. Phishing is most often seen on campus in the form of malicious emails pretending to be from credible sources such as UC Berkeley technology departments or financial organizations related to the University. If you receive an email you are not sure about, don’t reply — forward the suspicious email to [email protected] or call the CSS-IT Service Desk at (510) 664-9000.
HEALTH, WELLNESS, AND MENTAL HEALTH SERVICES University Health Services (UHS) at the Tang Center is a comprehensive health center, complete with medical, mental health, wellness, and insurance programs. Services provided include primary, urgent, and specialty medical care; pharmacy, laboratory, and radiology services; physical therapy; counseling and psychological services, including a career counseling library; health promotion services; and eTang online student portal. Registered students can use all services at UHS whether or not they have Berkeley SHIP. Student Health Insurance Plan (SHIP) As a condition of enrollment at the University of California, all students are required to have major medical insurance that meets UC-wide standardized criteria. Students are automatically enrolled in Berkeley SHIP, administered by UHS. SHIP coverage is worldwide and includes excellent medical, mental health, dental and vision benefits. The Fall semester coverage period is August 1 – December 31, and the Spring semester covers January 1 – July 31. Dependent plans and a free Insurance Helpline are also offered. More details are availableonline . Counseling and Psychological Services (CPS) provides a variety of services for students to help with personal, academic, career, and crisis concerns, focused on short-term therapy.
27 SERVICES FOR STUDENT PARENTS About one in ten of Berkeley’s graduate population is a student parent. UC Berkeley recognizes that a family-friendly academic culture is essential to the success and well-being of all students, faculty, and staff. The University is committed to supporting policies, programs, and services to help graduate student parents meet their family care obligations while they pursue their academic goals. Academic Policies The Graduate Council of the Academic Senate supports academic accommodations for graduate students with substantial parenting responsibilities, including (when applicable) extension of time for academic milestones. For details, see the Student Parent policies here.
There is no cost to get started. CPS creates individualized CHILD CARE treatment plans, and assists in coordinating referrals with local The Early Childhood Education Program (ECEP) providers for students who need ongoing therapy. Professional The University’s Early Childhood Education Program counselors are available at the Tang Center, as well as at several (ECEP) provides early childhood services to infants, toddlers, satellite offices, which offer access for graduate students and preschoolers at five centers in Berkeley and Albany. ECEP who do not want to run into the undergraduates they teach. teaches UC Berkeley’s youngest students in a safe, nurturing, Graduate student-specific groups and workshops focus on stimulating environment that sparks curiosity. ECEP’s goal managing stress, anxiety, and depression, with support groups is to help student parents balance school, work, and family. for graduate women and men. ECEP reserves a number of spaces for the children of student Office Hours parents, and also provide subsidized-free to low cost options to Monday-Wednesday: 8:00 am – 5:30 pm those who qualify. Thursday: 9:00 am – 5:30 pm Early applications are recommended, and are available on Friday: 8:00 am – 5:00 pm the ECEP website. A local child care referral agency, Bananas Crisis Drop in Hours: 10:00 am – 5:00 pm, Monday – Friday (510-658-0381), can provide names of other child care services After Hours CPS line: (855) 817-5667 in the community. For more information, visit the Early Childhood Education Program website. Recreational Sports You can find just about everything you’ll need to stay fit at facilities managed by the Department of Recreational Sports: swimming pools, racquetball and handball courts, weight rooms, cardiovascular machines, basketball, volleyball, badminton courts, intramural sports leagues, and more. Student memberships are included in campus fees, so you don’t pay anything extra to become a member. Students also receive special rates on fitness classes, personal training, intramural sports, and outdoor adventure classes. All members get access to the Recreational Sports Facility (RSF), the Fitness Center at Memorial Stadium, tennis courts, running tracks, the Strawberry Canyon Recreation Area, Hearst Pool, and the Golden Bear Recreation Center, Group X classes, and discounted rates on personal training, instructional fitness classes, massage therapy, and Cal Adventures classes at the Berkeley Marina. Members can sponsor one additional person, to receive a discounted membership rate, provided they meet the following criteria: legal spouse, domestic partner, or adult (at least 17 years old) at the same shared residence. Call (510) 642-7796 for more information, or visit the Recreational Sports website.
28 Emergency Back-Up Child Care the newsletters, visit the Berkeley Parents Network website. Parents who are currently registered UCB students may be Graduate Student Parent Advocacy Project (GSPA) eligible for up to 60 hours per year of highly-subsidized back-up The Graduate Student Parent Advocacy Project is a working group child care from a leading nationwide provider of care services. within the Graduate Assembly that advocates for student parents This back-up program helps student parents when their regular and develops programs to support their academic and personal child care arrangements are unavailable and they need to success. To see their events, visit the GSPA website or their attend to academic responsibilities on campus, at home, or Facebook page. away. For more information, visit the Back-Up Child Care website. Financial Aid for Student Parents EQUITY & INCLUSION Registered graduate student parents (single or married) with The Division of Equity and Inclusion provides leadership and dependent children may apply for a variety of aid programs. accountability to resolve systemic inequities for all members u Graduate Student Parent Grant of UC Berkeley through engaged research, teaching, and public u Childbirth Accommodation Funding service, and by expanding pathways for access and success and u Reimbursement Program for Graduate Student Researchers promoting a healthy and engaging campus climate. u Reimbursement Program for Academic Student Employees Several programs are excellent resources for graduate (GSIs, Readers, Tutors) students. u Family-Related ASE Contract Policies The Office for Graduate Diversity (OGD) For more information, visit the Support for Student Parents The Office for Graduate Diversity is committed to ensuring that website. all UC Berkeley graduate students benefit from an inclusive and respectful learning experience. Focusing on those traditionally NETWORKS underrepresented in higher education, OGD offers services to Student Parent Center prospective and current students with the goal of recruiting, This campus center provides information, child care referrals, retaining, and graduating diverse graduate scholars. problem-solving counseling, and advocacy for the needs of The OGD provides individual advising on admissions, application student parents. It offers a central, cheerful, inviting space for assistance, strategic planning for academic success, and post- student parents who need to be on campus with their children, graduation planning. In collaboration with currently enrolled a relaxing area for nursing, opportunities to network with other students, OGD strives to promote a forum for ideas and student parents, and access to computers and kitchen facilities. programs designed to enhance the educational pathways of For more information, visit the Student Parent Center website. diversity students. For more information, see the Office for Berkeley Parents Network Graduate Diversity website. Created by UC Berkeley graduate students in 1993, this The American Indian Graduate Program (AIGP) independent, free, volunteer-run online community offers parent- AIGP promotes the inclusion and success of American Indians to-parent advice and local referrals via email newsletters, on and Alaska Natives in graduate education at UC Berkeley. childcare, pediatricians, schools, and much more. To subscribe to Outreach, recruitment, advice, advocacy, and many other
29 individualized services work to eliminate barriers that prevent hand with campus partners including the Graduate Assembly, Native Americans from taking full advantage of educational, Student Affairs, and other service units to provide programs, social, and professional opportunities. For more information, workshops, and outreach tailored towards graduate students. see the American Indian Graduate Program’s website. The coordinator also serves as a liaison for graduate students and represents the Graduate Division on various campus committees, Centers for Educational Justice & Community Engagement advocating for the unique needs of graduate students. (EJCE) at UC Berkeley is a collaborative of offices and centers that advocate for, build capacity with, and dialogue among and Graduate Assembly across diverse communities. Its community engagement approach The Graduate Assembly is the official representative body of enriches the academic success of students while fostering a the graduate and professional students at the University of campus climate that honors the dignity of all people. The partner California, Berkeley. The fundamental principles of the Graduate spaces include African American Student Development, Assembly are the promotion of a vibrant student social life, Asian Pacific American Student Development, Chicanx Latinx inclusiveness, progressive activism, community service, Student Development, Multicultural Community Center, Native educational improvement, and professional development. In American Student Development, and Gender Equity Resource service to these principles, the Graduate Assembly advocates Center (which focuses on four key areas: women; lesbian, gay, for graduate student rights, funds student groups on campus, bisexual, transgender and queer+ (LGBTQ+); sexual harassment and directly manages a variety of projects that support and sexual violence; and men). For more information, see the graduate student communities. EJCE website. Graduate Assembly Disabled Students Program Eshleman Hall The Disabled Students Program (DSP) provides a wide range 2465 Bancroft Way, #444 of academic accommodation services for eligible students. Berkeley, CA 94720-4500 Students are responsible for pursuing DSP’s disability Phone: 510-642-2175 verification requirements and applying for accommodations. Public Service Center After completing the online application and interactive process The PSC partners with faculty and the community to support with a DSP Specialist, it is recommended that students meet Berkeley students in finding their path to creating a just and with each faculty member in courses where accommodations equitable world. The PSC has 22 programs and collaborates are required, to ensure the accommodations are understood with more than 200 community partners, with many ways to and provided. If help is needed to complete the online get involved. The PSC supports graduate students in developing application, request assistance by contacting dsp@berkelely. community-based courses and research; identifying placement edu. For further details, see DSP website. sites for students; setting up community partnerships; finding resources to support this work; and connecting graduate students to colleagues in the fields of engaged scholarship, GRADUATE STUDENT LIFE service-learning, civic engagement, and community-based The Office of Graduate Student Life supports graduate participatory research. students around issues that affect their well-being, such as Public Service Center health education and wellness, housing, and parenting support 218 Eshleman Hall — and helps create a more inclusive community for all students. (510) 642-3916 [email protected] The Graduate Student Life Coordinator works hand-in-
30 ADDITIONAL CAMPUS RESOURCES CAMPUS SAFETY On campus and in the Bay Area, you should take the precautions that you would in any urban setting. When you arrive, take the opportunity to tour the campus during daylight hours to become familiar with your surroundings. Notice the locations of the campus blue-light emergency phones. The UC Police Department (UCPD), a full-service police department operating around the clock, provides a number of crime prevention and safety programs. When you are on campus at night, stay on lighted, well-traveled walkways, or use Night Safety Services such as BearWALK or the shuttle programs. UCPD regularly publishes Crime Alerts for the community, notifying of criminal activity on or near campus. Alerts will be sent to your “@berkeley.edu” email address via Nixle’s UC Berkeley Private Group. UCPD also utilizes the WarnME notification system for active threats (read more about WarnME in the Emergency preparedness section). Each year, UCPD publishes the campus annual security report, containing campus crime statistics and campus security policies. To receive a print copy, call UCPD Community Outreach at (510) 642-9113, or email UCPD. For more information, see the UCPD website. The Police Department is located in the basement of Sproul Hall. To report an emergency on or off campus: call 911 from any telephone. From cell phones, to report on-campus emergencies: call (510) 642-3333. For non-emergency assistance: call (510) 642-6760. EMERGENCY PREPAREDNESS emergency website, or listen to the campus radio station The Office of Emergency Management (OEM) has information (KALX 90.7 FM). on how to prepare for earthquakes, fires, and other major UNIVERSITY LIBRARY emergencies. OEM has created a free emergency preparedness UC Berkeley is home to one of the finest research libraries in mobile app that contains Berkeley-specific tips and guidance the U.S., encompassing over twelve million items housed in over for a wide range of emergencies. Please visit the OEM website twenty libraries, and with access to an extensive array of online for download instructions and to access further information on resources. campus emergency procedures, including a list of supplies to keep on hand. The Library website is your first source of information about library resources and services. Visit Information for Graduate If you are a Graduate Student Instructor, learn where to direct Students and GSIs to find a guide specifically for graduate your class if you need to evacuate by reviewing evacuation maps students, which includes: in each campus building. u Information about borrowing, off-campus access to As a graduate student, you have been automatically enrolled in electronic resources, Interlibrary Loan, and more. Services WarnMe/Nixle, the campus alert system via your berkeley.edu for instructors include in-class workshops on library email address. To receive emergency alerts via text message, research, consultations about research assignments, and you must log onto the WarnMe website and input your contact course reserves. information. Text messages are the fastest way to get notified. u Links to Subject Guides to learn about reference sources, To get additional information during a major campus article databases and specialized research tools in your emergency, call 1-800-705-9998, or log onto the campus’s discipline. main web page. If the main Berkeley page is down, use the u How to contact your Subject Librarian, who is available to
31 support your research and teaching, and to answer questions hours a day, including service to Moffitt Library, BART, the regarding library services, collections, and research tools. ASUC, and other popular destinations. Shuttle schedules are u Research Help is also available at reference desks in the available on the P&T website. Schedules for the Night Time campus libraries, by e-mail, and via 24/7 chat. routes are also available online. Your Cal1 Card is your library card; you will use your Calnet ID Parking Permits and passphrase to access online sources from off-campus. Students who live at least two miles from campus can purchase parking permits. To manage local demand, parking permits PARKING AND TRANSPORTATION are strictly enforced on campus and in the surrounding Since Berkeley is a busy urban campus, parking near campus is neighborhoods. limited; however, parking can usually be found in the Underhill To purchase a permit, check current parking fees, or obtain a Parking Facility between Channing and Haste Streets. Students parking map, call or visit: living within two miles of the campus are not eligible to Parking and Transportation purchase parking permits. Berkeley is well-served by public 2150 Kittredge Street transit, and many students prefer to walk or bike to campus. Berkeley, CA 94720-5746 For more information about all of our programs, see the (510) 643-7701 Parking and Transportation website. If you must drive, Parking and Transportation encourages finding AC Transit EasyPass Clipper Card a carpool partner by using your personal network, 511.org, or The AC Transit EasyPass Clipper Card is a separate card which Zimride. Carpooling saves money; for example, Fall 2016 rates allows you to access the Class Pass for unlimited ridership were $129/semester instead of $363/semester. Be sure to bring privileges on AC Transit bus lines, as well as to add cash your Cal Photo ID card and proof of local residence, such as a value of your own for use on BART, Muni, and other available rental agreement or utility bill in your name (phone bills will not transportation options. be accepted). If you drive to campus every day, you can save EasyPass Clipper Card issuance requires that you accept the money by purchasing a prepaid student permit for a full semester. Clipper Card License Agreement and Privacy Policy online by If you drive to campus only occasionally, you can purchase a Daily logging into your Cal 1 Card account. Log in and scroll down and Student Fee Lot Permit that will allow you to park in student lots. select the applicable link to review / accept the corresponding Night and weekend permits also are available. agreement and policy. Once you have complied with the Bicycle Commuting, Security, and Licensing acceptance requirement, your EasyPass Clipper Card will be Bicycles are allowed on most paths and roads on campus, with issued with your Cal 1 Card at the Cal 1 Card office. If you the exception of areas where riders must dismount and walk encounter any problem accepting the Clipper license agreement due to heavy pedestrian traffic. To avoid bicycle theft, make and privacy policy, please provide the pertinent details via an sure to properly lock your bike to a rack using a high-quality email to [email protected] for additional support. U-lock. Always lock the wheels and frame of your bike to a rack BearTransit Shuttle in a well-lit, well-traveled area. Secure, covered bike parking Your Cal 1 Card is also valid on the BearTransit campus shuttles, is available free of charge in four facilities, and there are bike which operates eleven lines to and around campus nearly 24 lockers at University Hall and Recreational Sports Facilities.
32 Please see the bicycle section of the P&T website for bike parking information. California bicycle licenses are free to campus affiliates. Please contact UCPD for license information. Alternative Transportation Parking and Transportation also provides information services related to alternative transportation, including the Class Pass, BearTransit campus shuttles, carpools, Bay Area Rapid Transit (BART), and taking your bicycle on public transit. There is a link to bikes on public transit, and route planning at 511.org. P&T also offers students a $48 High Value Bart ticket for $43. If you have further questions, contact the Go Cal! Program Manager, Natalie Nava at [email protected] or (510) 664-7268. Car Sharing Three car-sharing services — Zipcar, City Carshare, and Enterprise — are now available on or near campus. Each service provides its members with short-term car rentals. Car-sharing is GRADUATE DIVISION SERVICES an excellent alternative to automobile ownership for students. The Graduate Division will work with your department to Use a vehicle when you need it for grocery runs and errands oversee your progress toward a higher degree. We are located instead of owning, insuring, parking, and maintaining your own on campus in Sproul Hall on the third and fourth floors, vehicle. For information, see transportation options on the where you will find offices for graduate admissions, degree Parking and Transportation website. progress, fellowships, academic appointments, the Graduate Writing Center, the GSI Teaching and Resource Center, and STUDENT LEGAL SERVICES Communications and Events. The Attorney for Students advises currently registered UC Berkeley students regarding their legal questions, rights, and Graduate Services: Appointments obligations. A student legal consultation might focus on a The Appointments Office administers policy related to graduate landlord-tenant dispute, a citation for a criminal infraction student academic titles. If you choose to work in an academic or misdemeanor, filing an action in California Small Claims role, you’ll find helpful information in theGSI, GSR, Tutor Court, questions related to credit card debt and/or collection Guide. actions, issues arising from a car accident or auto insurance, or Graduate Services: Fellowships (see page 4) questions about family law. Graduate Services: Degrees Student Legal Services provides counsel and guidance only, The Degrees Office, 318 Sproul Hall, monitors your progress and does not represent or advocate for individual students as a student from first registration to graduation. The with regard to their potential legal claims or disputes. If your Degrees staff can help you with problems or concerns about situation requires legal representation, the Attorney for registration, qualifying exams, advancement to candidacy, and Students will help refer you to appropriate resources. Student ultimately filing for your degree. Legal Services counsel and guidance is limited to California law only. For additional information about the scope and limits of Graduate Professional Services (see page 9) services, see the Student Legal Services website. The Graduate Student Instructor (GSI) Teaching and OMBUDS OFFICE FOR STUDENTS AND Resource Center (see page 9) POSTDOCTORAL APPOINTEES The Graduate Writing Center (see page 10) The Ombuds Office is a neutral, confidential resource for informal conflict resolution with a campus-related issue or Communications and Events concern. The Ombudsperson will listen to your concerns, serve Throughout your graduate career, Graduate Communications as a sounding board, discuss your options with you, coach you and Events will keep you informed about academic workshops, in navigating difficult conversations, and help you get a new opportunities for fellowships and grants, important deadlines, perspective so you can determine the next steps to take. They can special events, and other time-sensitive issues via a monthly also help to clarify policies and procedures, help you understand electronic newsletter, GradNews. This newsletter, the your rights and responsibilities, and when appropriate can serve GradNews web page, our Facebook and Twitter pages, and as a mediator as well as assist in facilitating resolutions to your other graduate publications can be found on the Graduate concerns. Call (510) 642-5754, for an appointment. Division website. We also bring world-renowned scholars and prominent political figures to lecture and meet with graduate students on campus. These lectures are free to students and open to the public. Visit the Berkeley Graduate Lectures website for the schedule of events. 33 Residency Cheat Sheet 10 things graduate students need to know about California residence for purposes of tuition and fees.
The University of California Regulations for Upon admittance to the University of California, Residency Purposes of Tuition and Fees differ from you must first complete aStatement of Intent 1 those of other California public post-secondary 2to Register. However, your resident or nonresident institutions. They also differ from Admissions and Financial classification is determined for purposes of tuition and fees Aid regulations. only after you have completed and submitted a Statement of Legal Residence to the campus Residence Deputy.
The term “California resident for purposes of tuition and fees” comes from the University’s resi- You do not become a resident for purposes of 3 dence regulations and differs from other definitions tuition and fees simply by living in California for 366 of California residence. For example, a person who is a Cali- days or more, even if you are in a Master’s or PhD fornia resident for tax or voting purposes will not necessarily 4 program. The length of time you attend UC Berkeley or be a resident for purposes of tuition and fees. Admissions and live in California is not the sole determining factor of Financial Aid definitions of resident also differ. They do not residence. confer residence for purposes of tuition and fees.
Graduate students over the age of 24 by Dec. 31 of the year resident classification is sought are In order to establish residence in California for 6presumed to be financially independent. Graduate purposes of tuition and fees, you must have the students under the age of 24 whose parents qualify as Califor- 5 legal ability to establish a permanent domicile nia residents under UC residence regulations do not have to in the United States, meaning you must be a citizen or per- verify that they are financially independent. Graduate students manent resident of the United States or hold a valid, qualify- whose parents are not CA residents must demonstrate that ing nonimmigrant visa. they were not claimed as dependents for the most recent two calendar years prior to the term for which a resident classification is sought. Graduate students who are graduate student instructors, teaching or research assistants, or teach- It is your burden to prove, by clear and ing associates employed at 49% time or more (or awarded convincing evidence, that you have satisfied the equivalent in University-administered funds, e.g. grants, 7all applicable UC residence requirements. stipends, fellowships) in the term for which resident classifi- Financial hardship cannot be considered in evaluating cation is sought may be exempt from the financial indepen- whether you are able to qualify for California residence for dence requirement. purposes of tuition and fees.
The UC residence regulations require that you prove all of the following: You normally cannot establish California 1) at least 366 days of physical presence in California, residence for purposes of tuition and fees while 8 2) concurrent intent to permanently remain in the state maintaining legal ties to another state or country 9 3) financial independence. (e.g. state tax liability, driver’s license, voter’s or vehicle reg- istration). Further, if you have moved to California primarily to attend UC Berkeley, you are here for educational purposes and are not eligible for a resident classification for purposes This is only a summary of the main UC reg- of tuition and fees. ulations for California residence for purposes 10of tuition and fees. Please access the UC Residency Policy for details (ucop.edu/residency) or contact the Residence Affairs Unit at UC Berkeley.
34 Residency FAQs How do I apply for residency (for tuition purposes)? you are petitioning for residency. Other non-academic periods will not be an issue if you provide strong indicators of intent. If you must All students who wish to apply for residency must complete the leave the state for academic-related reasons (such as research), Statement of Legal Residence (SLR) during the appropriate fil- you may be required to provide proof of your whereabouts. Please ing period (Fall: April 1 to July 15; Spring: October 1 to December contact the Residence Affairs Unit for more questions. 1). To find the SLR, go to Cal Central (calcentral.berkeley.edu), under My Dashboard, under “Tasks” or “Notifications”. Once you submit the SLR, we will request documents from you and add items to the checklist in “Tasks”. To check the status of Q I graduated from a California high school. your SLR go to: My Academics, “Status and Holds”. It may take Do I qualify for any exemptions? our unit to four to six weeks minimum to process your file, so A You may be eligible for an exemption if you: please submit your SLR early. u have attended a high school in California for 3 or more years, and What should I do once I arrive? u have graduated from a California high school u Document your presence in the state as soon as or attained the equivalent thereof, and you arrive. Save airline tickets or bank/credit card statements u not be a nonimmigrant (e.g. students holding showing you were physically present in California one year an F-1 or J-1 visa) prior to the beginning of the term for which you are seeking If you believe that you are eligible for this exemption, you resident classification. will be required to complete and submit an Application u Establish a California driver’s license or state and Affidavit, and your official high school transcript. identification card within 10 days of arrival. Surrender all out-of-state driver’s license and identification Q How long does it take to receive an answer once u Establish a California residence in which you keep your I submit all of my documents? permanent belongings. A Students usually receive a classification notice in u Register your vehicles(s) in California within 20 days of 4 to 6 weeks. arriving. Also, register to vote and vote in California elections. u Pay California income taxes as a resident on all taxable income earned after your arrival and file California resident or My petition was denied. Can I appeal? part-year resident tax returns. File nonresident or part-year You have the opportunity to appeal to the UCOP Office of resident out-of-state tax returns if you have out-of-state tax- the General Counsel (OGC). You must do so in writing to able income prior to arriving in California. OGC within 30 days of the date of your nonresident let- u Designate and use a California address as your ter. Information regarding how to appeal can be found at: permanent address on all records (school, employment, tax http://ucop.edu/general-counsel/_files/ed-affairs/uc- forms, military, bank accounts etc.). residency-instructions-appeal-form.pdf
What about non-academic periods? Remaining in California during non-academic periods is a strong Have a question? indictor of your intent to make California your home. You’ll be re- Contact us at: quired to document that you were physically present in the state for [email protected] or 510.642.7209
at least 2 of the 3 months during the summer previous to the term
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Did you know? If you are determined to be a non-resident but want to submit a Statement of Legal Residence for a subsequent term, you must file the online form for that term in Cal Central. Just make sure to check the deadlines page at: http://registrar.berkeley.edu/tuition-fees-residency/residency-tuition-purposes/how-apply-state-tuition. s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s
35