Request for Proposal (RFP) - Nepal EGRP-RFP-FY19-P006 Amendment #1 Commodity/Service Required: Endline Assessment of Early Grade Reading Program (EGRP) Type of Procurement: One Time Purchase Order Type of Contract: Firm Fixed Price Term of Contract: December 01, 2019- April 15, 2020 Contract Funding: AID-367-TO-15-00002 This Procurement supports: USAID’s Early Grade Reading Program (EGRP) Submit Proposal to: The Selection Committee RTI- USAID Early Grade Reading Program House no. 46/64, Uttar Dhoka, Lazimpat, Kathmandu, Nepal Original Date of Issue of RFP: Tuesday, July 23, 2019 Date Questions from Supplier Due: Wednesday, July 31, 2019 11:00 a.m. Nepal Standard Time email [email protected] Note:- Q&A will be posted on RTI website Pre-submission conference on RFP Thursday, August 01, 2019, 10:00 to 11:00 AM at EGRP meeting hall, Lazimpat. Date Proposal Due: Thursday, August 22, 2019, 11:00 a.m. Nepal Standard Time Approximate Purchase Order effective date to December 01, 2019 Successful Bidder(s): Method of Submittal: Hard Copy of proposal along with the soft copy in a CD or pen drive. Proposal documents should be submitted in a closed envelope with wax seal (laah chhap) and clearly marked with the solicitation number to the following address: The Selection Committee RTI-USAID Early Grade Reading Program House no. 46/64, Uttar Dhoka, Lazimpat, Kathmandu, Nepal. Bidder’s quote must be printed on the organization’s letterhead, signed, stamped, dated and must include all items and/or services. In addition, each and every pages of the proposal documents needs to be signed and stamped by the authorized person in order to be considered for evaluation. RFQ Template v6, January 2016 - Page 1 The bidder must submit three(3) different envelopes containing i) minimum eligibility requirements, ii) technical proposal, and iii) financial proposal in response to this RFP. Each envelope should be clearly marked with ‘minimum eligibility criteria’, ‘technical proposal’ and ‘financial proposal’ as per its content and then put together in a larger envelope clearly marked with “Nepal EGRP-RFP-FY19-P006, Amendment #1” Proposal for Endline Assessment of Early Grade Reading Program (EGRP). List of inner envelopes Envelop 1:- Eligibility Requirements (legal documents, audit reports, tax clearance and experiences, as specified in attachment “B”) Envelop 2:- Technical proposal (as specified criteria in attachment “A”) Envelop 3:- Cost proposal (detail budget and budget narratives, as specified criteria in attachment “B”) The organization that meets the minimum eligibility criteria will only be considered for further evaluation. The financial proposal of only those organizations that score a minimum of 42 points out of 70 (60%) in technical proposal evaluation will be opened. The technical proposal should contain the detailed breakdown of activities. The bidders are requested to submit all the information in prescribed order and documentary evidence so that the evaluation committee can fairly evaluate all the proposals without any missing information. [please see attachment B for selection criteria] The Bidder agrees to hold the prices in its offer firm for 120 days from the date specified for the receipt of offers, unless another time is specified in the addendum of the RFP. Solicitation Number: Nepal EGRP-RFP-FY19-P006, Amendment #1 Attachments to RFP: 1. Attachment “A” – Scope of Work (SoW) 2. Attachment “B” – Instructions to Bidders/Sellers 3. Attachment “C” – Steps to obtain DUNS number (exceeding $25,000) 4. All PO Terms and Conditions are listed on our website at forth at: http://www.rti.org/POterms, http://www.rti.org/files/PO_FAR_Clauses.pdf or for commercial items: http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf (hereinafter the “Terms”). Supplier’s delivery of products, performance of services, or issuance of invoices in connection with this purchase order establishes bidder’s agreement to the Terms. The Terms may only be modified in writing signed by both parties. All bidders/sellers are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement. RFQ Template v6, January 2016 - Page 2 RFQ/RFP Attachment A: Commodity Specifications or Statement of Work Statement of Work (SOW) This RFP Amendment#1 is being issued because changes need to be made to the original RFP document. The changes are highlighted with italic font. The changes can be summarized as below: • The term “firm/company” has been replaced by “organization” and “sub- contractor” has been replaced by “winning bidder or bidder” • The dates of “Table 9: List of Deliverables and payment schedule” have been corrected on page #16. • The missing payment installment for “Payment Schedule” has been updated on page # 16. EGRP ENDLINE ASSESSMENT The scope of work for this activity includes coordinating all electronic data collection activities and associated field logistics for Endline assessment activities for the Early Grade Reading Program (EGRP). Context The USAID-funded Early Grade Reading Program (EGRP), a five year program (2015- 2020) provides technical assistance (TA) to the Government of Nepal to implement the National Early Grade Reading Program (NEGRP). NEGRP is a program of the Government of Nepal (GoN) which has been implemented from the fiscal year (FY) 2014/15. The program focuses primarily on improving the reading skills of the students in early grades, especially in Grade 1-3 of primary level (Ministry of Education1, MoE2, 2015). EGRP provides technical support to the GoN to achieve the goals of the GoN's National Early Grade Reading Program (NEGRP3, 2015). While supporting the GoN's program, EGRP has two major goals: a) Reading skills improved and b) GoN services strengthened. To achieve these goals, EGRP has been collaborating to implement activities aligned with the three intermediate results (IRs): 1. Improved EGR instruction 2. Improved national and district EGR service delivery 3. Increased family and community support for EGR With the technical support of EGRP, the Curriculum Development Center (CDC) has developed sets of instructional materials known as Teaching, Learning Materials (TLMs) and Supplementary Reading Materials (SRMs). The materials have been rolled out in all the 1 The Ministry of Education is now called Ministry of Education, Science and Technology. 2 Ministry of Education. (2015). National early grade reading program (2014/15- 2019/20): Program document. 3 Early Grade Reading Program. (2015). Program Document. Attachment A – Page 3 RFQ Template v6, January 2016 RFQ/RFP community schools, including religious schools such as Madarasa, Gumba and Gurukul, in 16 program districts4. Technical support was provided to the Human Resource Development Division (HRDD) of the Center for Human Resource Development (CEHRD) (formerly National Center for Educational Development (NCED) to develop and implement teacher training modules focused on Early Grade Reading (EGR) instruction. CEHRD-HRDD has already accredited the 15-day EGRP module as a Teacher Professional Development (TPD). Similarly, EGRP is supporting the roll out of Teachers' Professional Support (TPS) training modules. Through this training, Head Teachers (HTs) or Basic Level In-charge (Primary In- charge) and Resource Persons (RPs) are trained on TPS so that they can provide ongoing mentoring supports to EGR teachers. EGRP has also been providing technical support to the GoN to develop and revise existing policies in support of the EGRP. Further, EGRP has worked collaboratively with local non-government organizations (NGOs) to implement community mobilization activities. EGRP conducted its Baseline assessment in 2016 and Midline in 2018, as part of an external impact evaluation. Now, the program is nearing the end, and EGRP will conduct its Endline assessment in the beginning of 2020. The Endline will capture data from students, teachers, classrooms, head teachers, parents and School Management Committees (SMC) from both program and control districts5. To measure the impact of the program, comparative analysis will be made between the program and control districts. Scope of Work For the Endline assessment, EGRP will hire an organization. The scope of work (SoW) for this activity for the winning bidder includes coordinating all data collection activities and associated field logistics support for the Endline assessment activities of EGRP. The Endline assessment will help to measure EGRP outcomes against the Performance Monitoring Plan (PMP) indicators by using tablet-based instruments: Early Grade Reading Assessment (EGRA) and Education Management Efficiency Survey (EMES), for Grade 1, 2, and 3 in Banke, Bhaktapur, Kanchanpur, Kaski, Saptari (five Cohort 1 districts), Bardiya, Dadeldhura, Dang, Dhankuta, Dolpa, Kailali, Parsa, Rupandehi, Surkhet (nine Cohort 2 districts), Bara, Doti, Kapilvastu, Kavre, Myagdi and Sunsari (six Control districts) districts in Nepal. Manang and Mustang were excluded due to the sampling framework adopted for the external evaluation. The SoW for the winning bidder includes hiring qualified Assessors/enumerators, supporting the Assessors/enumerators training, developing a thorough data collection field plan, coordinating all electronic data collection activities using tablets, and providing field logistics support for the EGRP’s Endline assessment. This will involve heavy engagement in supporting all phases of the assessment in the sampled schools in the 20 (treatment and control) districts.