Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants Limited (A subsidiary of Coal India Limited) Office of the Chairman-Cum-Managing Director, Materials Management Department - Purchase Wing, Sanctoria, PO- Disergarh, District- Burdwan, - 713333 Telefax : 0341-2522061, [email protected], website : www.easterncoal.gov.in , CIN -U10101WB1975GOI030295

Purchase Order No.: 05854078 (40) Dated: 13/08/2014

To, Registered with A/D M/s Jupiter Lubricants, Boldi, Hatinal, Phone no: 0341-2523065 P.O-Dishergarh-713333(WB) Fax no: 0341-2520623 (Please quote Purchase Order No. & Date in all your correspondence)

Type of Tender : Domestic Open tender Whether Govt. /PSU : Private Category of Firm : Small –Registered with NSIC

Dear Sir,

Sub: Order for supply of Fire Resistant Hydraulic Fluid (equivalent to HFB-68) having DGMS approval for Source Development and Trial Purpose Ref: 1) Our tender no. ECL/PUR/51313071/E/HFB-68(trial)/163 opened on 28.03.2014 (Off line) and 29.03.2014 (on line). 2) Your Offer No. JL/ECL/Tender/ FRHF Oil (trial) /01 dated 28.03.2014 and subsequent correspondences

With reference to the above, we are pleased to place order on you for supply of following items as per prices, specifications, terms and conditions indicated here in under and also “General Terms & conditions of supply of Stores” attached as Enclosure- 6 of the NIT:

01. Scope of supply: Qty Basic Price Extended value Sl. Description of Item (KL) (Rs. per Unit) (Rs.) Fire Resistant Hydraulic Fluid (equivalent to HFB-68) having DGMS approval for Source Development and Trial Purpose. 1 30 68,000/- 20,40,000/- (Material code:17023922) Detailed Technical Specifications mentioned in Annexure X 2 Excise Duty NIL 3 VAT @ 14.5% 2,95,800/- 4 Packing, Forwarding & Transit Insurance NIL 5 Freight up to destination ( Rs. 2000 per KL) 60,000/- 6 Total order value(Rs.) 23,95,800/- Total order value in words : Rupees twenty three lakhs ninety five thousand eight hundred only.

ECL Page 1 Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants

02. Price : The above prices are on F.O.R. Destination basis and shall remain FIRM till completion of supply.

03. Excise Duty & Educational Cess : Nil.

04. WB VAT: WB VAT shall be payable at the rate of 14.50%. Any increase in WB VAT within the original delivery period may be considered on the basis of merit after receipt of request from you with supporting documents. No increase in WB VAT beyond the scheduled delivery period will be admissible. However, in case of decrease in WB VAT within and beyond the original delivery period, the same will be applicable.

05. Packing and Forwarding charges : Nil

06. Freight charges, up to destination : Shall be payable with maximum ceiling limit of Rs. 60,000.00 @ Rs. 2000.00 per KL .

07. Insurance charges, up to destination : Nil. Safe delivery of the consignment to consignee will be your responsibility at your cost & risk.

08. Security Deposit: Exempted since the supplier is registered with NSIC.

09. Delivery: a) Supply should commence within 01 (One) month from the date of receipt of Purchase Order which will be reckoned as 10th day from the date of issue of said Purchase Order and to be completed within next 3 (three) months @ 500 containers per month. b) No materials shall be dispatched against this Purchase Order after expiry of the delivery period unless formal extension of delivery period is issued to you in writing from this office. Delivery of any materials against this order in violation of this clause shall be at the sole risk of the suppliers. c) Except under specific instructions delivery to stores is restricted up to 3.00 p.m. on all working days except Saturdays.

10. Consignee: a) Dy. General Manager (Stores), Sodepur Central Stores, ECL, PO: Sunderchak- 713360, Dist.: Burdwan, West Bengal. b) The trial will be held at Kunustoria and Area in equal parts.

11. Paying Authority : General Manager (Finance)-I/C, ECL, CMDs Office, Sanctoria, P.O. Dishergarh-713333, Dist. Burdwan (West Bengal).

12. Terms of Payment : 100% payment shall be made against satisfactory performance of the total supply duly certified by GM(E&M), ECL Hqrs after completion of the guarantee/warranty period.

ECL Page 2 Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants Payment would be made through e-payment, the details for which shall be as under: a Name of the Payee in Block Letters JUPITER LUBRICANTS b Address Boldi, Hatinal, PO-Dishergarh, Dist: Burdwan c Bank A/c No. of Payee 02920200010577 d Name of the Bank UCO Bank e Name of the Branch & Branch Code M.B. Lane, , Branch code: 0292 f PAN CARD No. of Payee AFEPM0149R g INDIAN FINANCIAL SERVICE UCBA0000292 CODE (IFS Code)

13. Submission of Bills: a) you shall have to submit bills (five copies) to the consignee along with the consignment and challan along with the requisite document, specified in Order. The consignee shall then send SR Notes, Challan, Inspection Note and Three copies of bills (including original) and any other requisite documents to the Paying Authority. a) The following additional information should be incorporated in your invoice as per Central Excise Act so that ECL may avail CENVAT Credit under rule 11(2) of Central Excise Rules. i) Name of the Consignor ii) Address of the Consignor iii) Centralized Central Excise Registration No. of Consignor iv) Address of Corporate Office v) Central Excise Division vi) Central Excise Range vii) Commissionerate viii) TIN No. & VAT No. ix) Name and address of the Consignee x) Central Excise Registration No. of Consignee xi) Central Excise Range, Division and Commissionerate of Consignee xii) Description and classification of goods xiii) Time and Date of removal xiv) Mode of Transport and Vehicle Registration No. & RR No. xv) Rate of Duty xvi) Quantity and Value of Goods xvii) Excise Duty, Primary Edu. Cess & S.H. Edu.Cess xviii) Invoice should in Triplicate. (Original for buyers, Duplicate for Transporter and Triplicate for Consignor/Assessee). b) Information relating to ECL to be incorporated by you in your invoices : a) Centralized Central Excise Registration No. of ECL: AAACE7590EEM001 b) Address of Corporate Office: Office of CMD, Eastern Coalfields Limited, Sanctoria-713 333. c) Central Excise Division: Asansol II, Senraleigh Road, Asansol-713 305 d)Central Excise Range : , X-10, South Road, Burnpur- 713325 e) Commissionerate: Bolpur (West Bengal). f) TIN No. & VAT No. : 19741701222 & 19741701028. g) Centralized Service Tax Registration No. of ECL : AAACE7590EST007 Separate bills (five copies)/Challan should be raised for each consignment. One copy of the Dispatch documents of the each consignment should invariably be forwarded to this Office, ECL, HQ. Sanctoria.

ECL Page 3 Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants

Following documents, duly authenticated by you, wherever required, should be submitted along with Bill(s) – I. 100% Bill(s) in Quintuplicate duly pre-receipted and stamped. II. Receipted challan III. Copy of the Consignment note IV. Price Certificate V. Price Fall Clause Certificate VI. Any other documents specified in the order

14. Mode of Dispatch: Materials shall be dispatched by Road freight paid. It shall be your responsibility to arrange for the stores being sufficiently and properly packed for transport by road so as to their being free from loss or injury on arrival at destination. The packing of the stores shall be done at your expense. Way Bill, if required, may be obtained from consignee for which a request may be sent to them indicating following details – I. TIN/VAT No. II. CST No. III. Full address with pin code IV. PAN No.

15. Inspection : No initial inspection will be made. Final inspection will be made at the consignee’s end after receiving of the materials and the same shall be final and binding upon the supplier. If any stores are rejected, consignee will have liberty to:- a) Allow the supplier for satisfactory replacement of the rejected part within a specified time and supplier will bear the cost of replacement such as freight etc. and any such replacement will be without being entitled to any extra payment. b) Buy elsewhere the quantity of stores similar to those rejected at the risk and cost of the supplier. c) Terminate the contract whether in part or whole. Rejected part / quantity shall have to be removed by the supplier within 15 days of receipt of intimation of rejection.

16. DGMS Approval: Each and every supply must be accompanied with notarized copy of valid DGMS approval, failing which the consignment will not be accepted.

17. Guarantee/Warranty : FRHF Oil (equivalent to HFB-68) supplied should be guaranteed for a period of 12 months from the date of receipt and acceptance of FRHF Oil at consignee’s end / the shelf life should be guaranteed for 1000 working hours. Any manufacturing defects / poor workmanship / inferior quality / defect observed on this account shall be attended within 07 (seven) days from the date of receipt of report.

18. Performance Bank Guarantee : Not applicable.

19. Manufacturer’s Guarantee and Test Certificate : Manufacturer’s Guarantee and Test Certificate should be furnished by you along with the supply.

20. Price Certificate : You will have to certify on the bill that the prices charged are not higher than that applicable to all your customers including Coal Company and other Indian Govt. Deptt./Organization/DGS&D/CIL and its Subsidiaries etc.

ECL Page 4 Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants 21. Price Fall Clause: (A) The prices charged for the stores to be supplied under the purchase order by the supplier shall in no event exceed the lowest price at which supplier sells the stores or offers to sell the stores of identical description to any customer during the tenure of the supply order. (B) If any time during the said period, the supplier reduces the sale price, sells or offers to sell such stores to any other customer at a price lower than the ordered price, they shall forthwith notify such reduction of sale or offer to sell to us to enable us to amend the rates of the order.

22. Liquidated Damages In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, we have the right: a) To recover from you, as agreed, liquidated damages, a sum not less than 0.5% (half percent) of the price of any stores which you have not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%. Where felt necessary the limit of 10% can be increased to 15%. a) To purchase elsewhere, after due notice to you, on your account and risk the stores not supplied or other of a similar description without canceling the supply order in respect of the consignment not yet due for supply or b) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at your risk and cost and also c) To extend the period or delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. d) To forfeit the security deposit full or in part. e) Whenever under this contract a sum of money is recoverable from and payable by you, Coal India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or which at any time thereafter may become due to you in this or any other contract. Should this sum be not sufficient to cover the full amount recoverable, you shall pay Coal India Limited and its subsidiary companies on demand the remaining balance. You shall not be entitled to get any gain on any such purchase.

23. Force Majeure : If the execution of the supply order is delayed beyond the stipulated in this supply order as a result of outbreak of hostilities, declaration of an embargo or blockade, or fire, flood, acts of nature or any other contingency beyond your control due to the act of God then Eastern Coalfields Limited may allow such additional time by extending the Delivery period, as it considers to be justified by the circumstance of the case and our decision shall be final. If and when additional time is granted by ECL the supply order shall be read and understood as if it had contained from its inception the delivery date as extended.

23. After Sales Service : You have to provide after Sales & Service as and when required by ECL.

24. Terms and conditions of Notice Inviting Tender and/ or Tender Documents are an integral part of this Purchase Order.

ECL Page 5 Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants

25. Any terms and conditions not specifically mentioned in the order, shall be governed by the “General Terms & Conditions of Supply of Stores” as mentioned in Enclosure 6 of the tender documents. Further, any terms and conditions not specifically mentioned anywhere in the “General Terms & Conditions of Supply of Stores”, shall be governed by the provisions of the Purchase Manual which is available in the web- site of Coal India Limited namely – www.coalindia.in .

26. Jurisdiction : Any dispute arising out of this contract shall come under the sole jurisdiction of Court at Asansol, West Bengal.

Encl: Annexure – X (Technical specifications)

Yours faithfully, For and on behalf of Eastern Coalfields Limited

Asst. Manager (MM) (Pur) Chief Manager (MM)(Pur)

Copy to: 1. CVO/GM (E&M)/GM (MM)(Stores)/GM(Fin.)IC, ECL(HQ). 2. Progress Cell, ECL (HQ) – This is covered against IC No. 51313071 dated 11.07.2013. B.C No: MB/R-85/Hydraulic Oil/14-15/55 dt: 05.08.14 for Rs. 23,95,800.00 3. CM, Finance (Bills) ECL (HQ). 4. GM-Kunustoria and Kajora Area,ECL. 5. Dy. General Manager (Stores), Sodepur Central Stores, ECL, PO: Sunderchak- 713360, Dist.: Burdwan, West Bengal. 6. GM (MM) –CIL/WCL/CCL/BCCL/SECL/NCL/MCL/NEC. 7. Asstt. Commissioner, Commercial Taxes, Central Section, 14, Beliaghata Road, Kolkata

Asst. Manager (MM) (Pur) Chief Manager (MM)(Pur)

ECL Page 6 Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants

Annexure X

Detailed technical specifications as per NIT duly accepted by the supplier.

TECHNICAL SPECIFICATION OF FRH, HFB-68 OIL

Fire Resistant Hydraulic Fluid (equivalent to HFB-68) having DGMS approval and conforming to IS: 10532, Part II/1983 reaffirmed in 1 2004,with the latest amendment

2 Supply should be made in 20 litre packing non-returnable container

Copy of your valid DGMS approval should be enclosed along with each 3 Supply.

FRHF oil (equivalent to HFB-68) supplied should have fire resistant 4 property as per IS: 7895-1975 Test A,B,C. You have to clearly indicate along with your initial supply, the method of breaking the sample fluid and the method to determine 5 water content at site. Your representative will have to determine water content and condition of water at site on quarterly basis.

Asst. Manager (MM) (Pur) Chief Manager (MM)(Pur)

ECL Page 7