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Eastern Coalfields Limited

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Eastern Coalfields Limited 1 Eastern Coalfields Limited (A subsidiary of Coal India Limited) Office of the General Manager, Kajora Area Materials Management wing - Purchase Department P.O.- Kajora Gram, District- Paschim Burdwan, West Bengal- 713338 Phn no.:9434795751 /, email: [email protected] website: www.easterncoal.gov.in; CIN - U10101WB1975GOI030295 NOTICE INVITING TENDER (Single bid system) Domestic Open e-tender for procurement of Dognails for Kajora Area, ECL Tender No. ECL/KAJ/OPEN/MM/19C53/P69, Date: 25.07.2019 1 Offer is invited from Indian firms for supply of items/stores as per item wise requirement listed at annexure-2 through on line bidding process. 2 The key indicators of the tender is given below, Sl Key indicator Details 1 Tender value Rs. 441792.00 2 EMD Rs. 8836.00 3 Tender Fee NIL 4 Reverse auction of prices Applicable /not applicable 5 Tendered items- Input Tax Credit Eligible 6 GST registration of bidder Compulsory 7 GST unregistered firm Not allowed to participate 3 Time schedule of the tender shall be as under, Sl Event list Date Time 1. Tender publishing date in CIL portal 19.08.2019 At 10.00 hrs IST 2. Document download start date 19.08.2019 From 11.00 hrs IST 3. Bid submission start date 20.08.2019 From 11.00 hrs IST 4. Seek clarification start date 19.08.2019 From 11.00 hrs IST 5. Seek clarification end date 26.08.2019 Up to 11.00 Hrs IST 6. Furnishing clarification end date 02.09.2019 Up to 11.00 Hrs IST 7. Document download end date 09.09.2019 11.00 hrs IST 8. Bid submission closing date 09.09.2019 11.00 hrs IST 9. Bid opening date 10.09.2019 11.00 hrs IST 10 . Reverse auction date, if applicable To be intimated afterwards by portal. 4 The complete tender document shall be available in the CIL’s e-procurement portal http://coalindiatenders.gov.in for downloading and submission of offer. The complete tender document shall also be available on the web site www.easterncoal.gov.in and Central Public procurement portal (http://eprocure.gov.in ) for downloading only. 5 There will be no physical/manual sale of tender document. There is no tender fee and the bidders can download the tender document free of cost from any of the websites mentioned above. 2 6 There is no provision to take out the list of parties downloading the tender document from the above referred web site. As such, tenderers are requested to see the website once again before due date of tender opening to ensure that they have not missed any corrigendum/clarification uploaded against the said tender after downloading the tender document. The responsibility of downloading the related corrigenda, if any, will be that of the downloading parties. No separate intimation in respect of corrigendum/ clarification to this NIT (if any) will be sent to tenderers who have down loaded the documents from website. 7 GST shall be charged or paid in all financial transactions wherever GST is applicable. 8 This tender document is further divided into following annexures, 1 Annexure-1 Instruction to bidders 2 Annexure-2 Technical section 3 Annexure-3 Commercial section 4 Annexure-4 General Terms and Conditions for supply of stores 5 Annexure-5 Format of security deposit bank guarantee(SDBG) 6 Annexure -6 Format of performance bank guarantee(PBG) 7 Annexure -7 Format of security cum performance bank guarantee 8 Annexure -8 Format of Integrity Pact 9 Annexure-9 Format of Letter of Bid 10 Annexure-10 Format of mandate form for providing bank details 11 Annexure-11 Format for Declaration from Manufacturer regarding the Local Content/Local Supplier and debarring/Non Debarring 9. The interested bidders are requested to study the above annexures carefully and submit their offer accordingly. For and on behalf of Eastern Coalfields Ltd ( ) (A.Kumar) Dy. Manager(MM)-Kajora Area Email id: [email protected] CUG-+91- 9434795751 3 Annexure-1 INSTRUCTION TO BIDDERS (to be accepted by bidders) 1. The offers have to be submitted online through the e-procurement portal http://coalindiatenders.gov.in . The tenderer shall enroll on the above portal and follow the procedure laid therein for submission of offer. The On line Bidder Enrollment is free of cost and one time activity only. 2. The offer should be submitted (uploaded) strictly as per the terms and conditions and procedures laid down in the website of http://coalindiatenders.gov.in failing which the offer is liable for rejection. Bidders should download the complete NIT including the annexures and read carefully before filling the details and uploading the documents. 3. Requirements for Bidders, a) PC connected with internet. b) Enrollment of Bidders in e procurement portal http://coalindiatenders.gov.in c) The Bidder should possess a Class-2 or Class-3, Digital Signature certificate (DSC) issued by a licensed Certifying Authority (CA) authorized by Controller of Certifying Authority (CCA) which can be traced upto the chain of trust to the Root Certificate of CCA. Further details may be seen from subsection i.e. “Resources Required” under the “Downloads” section of the homepage of the portal http://coalindiatenders.gov.in . 4. Help for participating in e-tender The detailed method for participating in the e-procurement is available on links “Help for Contractor” and “Bidders Manual Kit” in CIL‟s e-Procurement portal. The bidders may also seek help from the help-desk on 24 x 7 Toll Free No. 1800 233 7312 or from Mr Rajib Srimany, FMP/ Mr Sayed Maruf Ahammad Kirmani, FMP posted in MM Deptt, ECL at Email: [email protected] & Mobile No. 8695467690/9775650846. 5. User Portal Agreement The bidders have to accept unconditionally the on-line user portal agreement which contains the acceptance of all the Terms and Conditions of NIT including Technical, Commercial & General Terms & Conditions and other terms, if any, along with on-line undertaking in support of the authenticity of the declarations regarding the facts, figures, information and documents furnished by the Bidder on-line in order to become an eligible bidder. No conditional bid shall be allowed/ accepted. 6. Language : The language of the bid shall be English. All documents uploaded should also be in English language. In case the original document is in a different language, self certified English translation must be furnished. 7. Communication : All communication sent by ECL as well as the e-procurement portal thro’ post/fax/e-mail shall be deemed as valid communication. The bidder must provide complete address, fax number, e-mail id and mobile number. All notices to the bidders shall be sent by e-mail only during the process of finalization of tender by ECL as well as e-procurement service provider. Hence the bidders are required to indicate their valid corporate e-mail- id and mobile no. of authorized representative for communications through e- mails / SMS alerts (if any) 4 8. The offers are to be submitted on line through CIL’s e-procurement service provider portal in Single bid system having two covers —Technical Cover and Finance cover. 9. Technical Cover : Technical Cover shall contain information; documents sought in technical and commercial sections of the NIT alongwith acceptance of technical & commercial terms of the NIT, but shall not contain the price. The Technical Cover shall consist of the following templates and folders available in the portal which shall be downloaded and subsequently shall be uploaded by the bidder after filling the same. a) Technical Parameter Sheet (TPS) - an excel file(password protected) having two sheets, namely “ TPS-Technical ” and “ TPS-Commercial ” for uploading technical data and commercial data respectively as per NIT requirements. b) General Technical Evaluation (GTE) - template built in the e-procurement portal; c) LOB DOCS folder - for uploading Letter of Bid d) TECHNICAL DOCS folder -- for uploading documents sought in the technical section of NIT (annex-2), e) COMMERCIAL DOCS folder --for uploading documents sought in the commercial section of NIT (annex-3), 10 . Pre Contract Integrity Pact (for tender value exceeding Rs 2 crore) : The bidders have to sign the Integrity Pact enclosed with NIT. The Bidders will have to upload a scanned copy of Integrity Pact dully filled -in, signed and stamped (o n each page) along with their offer, failing which their offer will not be considered. The tenderer must sign and stamp all pages of Integrity Pact and positively put name and designation of the signatory and witnesses at the last page of the Integrity Pac t. In terms of section -6 of the Integrity Pact, the Independent External Monitor(IEM) nominated for this tender shall be (i) Shri Sudhir Kumar, B -128, Triveni SFS, Sheikh Sarai -1, New Delhi -1100017, email: stomar2 @mail.com , (ii) Sri Rakesh Jaruhar, Sector -B/9,Flat No.6457, Vasant Kunj, New Delhi -110070, email: [email protected] . The scanned copy of Integrity Pact should be uploaded in the Folder named “COMMERCI AL DOCS” provided in the e procurement portal. 11. Scanned copy (PDF) of supporting documents duly signed and stamped should be uploaded in the Folders provided for this purpose. However, ECL reserves the right to verify such documents with the original, if necessary and bidder has to submit the originals to ECL on demand. 12. No additional documents except those required by NIT, containing response to the terms of the NIT should be uploaded. Responses to the NIT in separate attachments, if any, other than what is mentioned in the electronic templates/offer sheet shall be ignored. 13. Letter of Bid (LOB): The bidder shall furnish the letter of bid in the format enclosed at annexure-9 in their company letterhead.
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