Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants Eastern Coalfields Limited (A subsidiary of Coal India Limited) Office of the Chairman-Cum-Managing Director, Materials Management Department - Purchase Wing, Sanctoria, PO- Disergarh, District- Burdwan, West Bengal - 713333 Telefax : 0341-2522061, [email protected], website : www.easterncoal.gov.in , CIN -U10101WB1975GOI030295 Purchase Order No.: 05854078 (40) Dated: 13/08/2014 To, Registered with A/D M/s Jupiter Lubricants, Boldi, Hatinal, Phone no: 0341-2523065 P.O-Dishergarh-713333(WB) Fax no: 0341-2520623 (Please quote Purchase Order No. & Date in all your correspondence) Type of Tender : Domestic Open tender Whether Govt. /PSU : Private Category of Firm : Small –Registered with NSIC Dear Sir, Sub: Order for supply of Fire Resistant Hydraulic Fluid (equivalent to HFB-68) having DGMS approval for Source Development and Trial Purpose Ref: 1) Our tender no. ECL/PUR/51313071/E/HFB-68(trial)/163 opened on 28.03.2014 (Off line) and 29.03.2014 (on line). 2) Your Offer No. JL/ECL/Tender/ FRHF Oil (trial) /01 dated 28.03.2014 and subsequent correspondences With reference to the above, we are pleased to place order on you for supply of following items as per prices, specifications, terms and conditions indicated here in under and also “General Terms & conditions of supply of Stores” attached as Enclosure- 6 of the NIT: 01. Scope of supply: Qty Basic Price Extended value Sl. Description of Item (KL) (Rs. per Unit) (Rs.) Fire Resistant Hydraulic Fluid (equivalent to HFB-68) having DGMS approval for Source Development and Trial Purpose. 1 30 68,000/- 20,40,000/- (Material code:17023922) Detailed Technical Specifications mentioned in Annexure X 2 Excise Duty NIL 3 VAT @ 14.5% 2,95,800/- 4 Packing, Forwarding & Transit Insurance NIL 5 Freight up to destination ( Rs. 2000 per KL) 60,000/- 6 Total order value(Rs.) 23,95,800/- Total order value in words : Rupees twenty three lakhs ninety five thousand eight hundred only. ECL Page 1 Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants 02. Price : The above prices are on F.O.R. Destination basis and shall remain FIRM till completion of supply. 03. Excise Duty & Educational Cess : Nil. 04. WB VAT: WB VAT shall be payable at the rate of 14.50%. Any increase in WB VAT within the original delivery period may be considered on the basis of merit after receipt of request from you with supporting documents. No increase in WB VAT beyond the scheduled delivery period will be admissible. However, in case of decrease in WB VAT within and beyond the original delivery period, the same will be applicable. 05. Packing and Forwarding charges : Nil 06. Freight charges, up to destination : Shall be payable with maximum ceiling limit of Rs. 60,000.00 @ Rs. 2000.00 per KL . 07. Insurance charges, up to destination : Nil. Safe delivery of the consignment to consignee will be your responsibility at your cost & risk. 08. Security Deposit: Exempted since the supplier is registered with NSIC. 09. Delivery: a) Supply should commence within 01 (One) month from the date of receipt of Purchase Order which will be reckoned as 10th day from the date of issue of said Purchase Order and to be completed within next 3 (three) months @ 500 containers per month. b) No materials shall be dispatched against this Purchase Order after expiry of the delivery period unless formal extension of delivery period is issued to you in writing from this office. Delivery of any materials against this order in violation of this clause shall be at the sole risk of the suppliers. c) Except under specific instructions delivery to stores is restricted up to 3.00 p.m. on all working days except Saturdays. 10. Consignee: a) Dy. General Manager (Stores), Sodepur Central Stores, ECL, PO: Sunderchak- 713360, Dist.: Burdwan, West Bengal. b) The trial will be held at Kunustoria and Kajora Area in equal parts. 11. Paying Authority : General Manager (Finance)-I/C, ECL, CMDs Office, Sanctoria, P.O. Dishergarh-713333, Dist. Burdwan (West Bengal). 12. Terms of Payment : 100% payment shall be made against satisfactory performance of the total supply duly certified by GM(E&M), ECL Hqrs after completion of the guarantee/warranty period. ECL Page 2 Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants Payment would be made through e-payment, the details for which shall be as under: a Name of the Payee in Block Letters JUPITER LUBRICANTS b Address Boldi, Hatinal, PO-Dishergarh, Dist: Burdwan c Bank A/c No. of Payee 02920200010577 d Name of the Bank UCO Bank e Name of the Branch & Branch Code M.B. Lane, Asansol, Branch code: 0292 f PAN CARD No. of Payee AFEPM0149R g INDIAN FINANCIAL SERVICE UCBA0000292 CODE (IFS Code) 13. Submission of Bills: a) you shall have to submit bills (five copies) to the consignee along with the consignment and challan along with the requisite document, specified in Order. The consignee shall then send SR Notes, Challan, Inspection Note and Three copies of bills (including original) and any other requisite documents to the Paying Authority. a) The following additional information should be incorporated in your invoice as per Central Excise Act so that ECL may avail CENVAT Credit under rule 11(2) of Central Excise Rules. i) Name of the Consignor ii) Address of the Consignor iii) Centralized Central Excise Registration No. of Consignor iv) Address of Corporate Office v) Central Excise Division vi) Central Excise Range vii) Commissionerate viii) TIN No. & VAT No. ix) Name and address of the Consignee x) Central Excise Registration No. of Consignee xi) Central Excise Range, Division and Commissionerate of Consignee xii) Description and classification of goods xiii) Time and Date of removal xiv) Mode of Transport and Vehicle Registration No. & RR No. xv) Rate of Duty xvi) Quantity and Value of Goods xvii) Excise Duty, Primary Edu. Cess & S.H. Edu.Cess xviii) Invoice should in Triplicate. (Original for buyers, Duplicate for Transporter and Triplicate for Consignor/Assessee). b) Information relating to ECL to be incorporated by you in your invoices : a) Centralized Central Excise Registration No. of ECL: AAACE7590EEM001 b) Address of Corporate Office: Office of CMD, Eastern Coalfields Limited, Sanctoria-713 333. c) Central Excise Division: Asansol II, Senraleigh Road, Asansol-713 305 d)Central Excise Range : Kulti, X-10, South Road, Burnpur- 713325 e) Commissionerate: Bolpur (West Bengal). f) TIN No. & VAT No. : 19741701222 & 19741701028. g) Centralized Service Tax Registration No. of ECL : AAACE7590EST007 Separate bills (five copies)/Challan should be raised for each consignment. One copy of the Dispatch documents of the each consignment should invariably be forwarded to this Office, ECL, HQ. Sanctoria. ECL Page 3 Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants Following documents, duly authenticated by you, wherever required, should be submitted along with Bill(s) – I. 100% Bill(s) in Quintuplicate duly pre-receipted and stamped. II. Receipted challan III. Copy of the Consignment note IV. Price Certificate V. Price Fall Clause Certificate VI. Any other documents specified in the order 14. Mode of Dispatch: Materials shall be dispatched by Road freight paid. It shall be your responsibility to arrange for the stores being sufficiently and properly packed for transport by road so as to their being free from loss or injury on arrival at destination. The packing of the stores shall be done at your expense. Way Bill, if required, may be obtained from consignee for which a request may be sent to them indicating following details – I. TIN/VAT No. II. CST No. III. Full address with pin code IV. PAN No. 15. Inspection : No initial inspection will be made. Final inspection will be made at the consignee’s end after receiving of the materials and the same shall be final and binding upon the supplier. If any stores are rejected, consignee will have liberty to:- a) Allow the supplier for satisfactory replacement of the rejected part within a specified time and supplier will bear the cost of replacement such as freight etc. and any such replacement will be without being entitled to any extra payment. b) Buy elsewhere the quantity of stores similar to those rejected at the risk and cost of the supplier. c) Terminate the contract whether in part or whole. Rejected part / quantity shall have to be removed by the supplier within 15 days of receipt of intimation of rejection. 16. DGMS Approval: Each and every supply must be accompanied with notarized copy of valid DGMS approval, failing which the consignment will not be accepted. 17. Guarantee/Warranty : FRHF Oil (equivalent to HFB-68) supplied should be guaranteed for a period of 12 months from the date of receipt and acceptance of FRHF Oil at consignee’s end / the shelf life should be guaranteed for 1000 working hours. Any manufacturing defects / poor workmanship / inferior quality / defect observed on this account shall be attended within 07 (seven) days from the date of receipt of report. 18. Performance Bank Guarantee : Not applicable. 19. Manufacturer’s Guarantee and Test Certificate : Manufacturer’s Guarantee and Test Certificate should be furnished by you along with the supply. 20. Price Certificate : You will have to certify on the bill that the prices charged are not higher than that applicable to all your customers including Coal Company and other Indian Govt. Deptt./Organization/DGS&D/CIL and its Subsidiaries etc. ECL Page 4 Purchase Order No: 05854078 (40) Dated: 13/08/2014 M/s Jupiter Lubricants 21. Price Fall Clause: (A) The prices charged for the stores to be supplied under the purchase order by the supplier shall in no event exceed the lowest price at which supplier sells the stores or offers to sell the stores of identical description to any customer during the tenure of the supply order.