Pre-Qualification Documents

EOI

Studies to Implement the Recommendations of Joint

Reactive Monitoring Mission of UNESCO & ICOMOS for

Lahore Fort and Shalamar Gardens, Lahore

Directorate General of Archaeology

Government of Punjab, Punjab

Tourism Department

TABLE OF CONTENTS

Sr No. Section Page No

1 Introduction 3

2 Project Area 5

3 Key Components of the Consultancy 6

4 Purpose of the Consultant 6

5 Data Availability 6

6 Eligibility Criteria 7

7 Application forms 11

8 Disclaimer 16

9 Form contact information 16

10 Client Contact Detail 17

1. Introduction

The client: The Directorate General of Archaeology, is inviting reputable firms (consortium/joint ventures) to submit Expressions of Interest (EOI) for the Studies to Implement the Recommendations of Joint Reactive Monitoring Mission of UNESCO & ICOMOS for Lahore Fort and Shalamar Gardens, Lahore. The project site is located in the districts of Lahore in Punjab province.

Shalamar Gardens, a marvel of Mughal garden architecture, is one of the greatest gardens in the world, representing the Islamic concept of Paradise. It was inscribed on the World Heritage List in 1981.

The state of Conservation of the Shalamar Gardens and Lahore Fort were discussed in the 40th Session in 2016 and 41st sessions of World Heritage Committee of UNESCO. The State Party was directed to invite a UNESCO Reactive Monitoring Mission (RMM) to assess the state of conservation of the World Heritage Property, particularly after the construction of the Orange Line Metro Project passing near to the south façade of Shalamar Gardens.

The impact of the Orange Line Metro added to the concerns of WHC regarding existing threats from levels of traffic in front of and around the property, urban growth in the surroundings of the Gardens and violations of the various legislation rules and regulations regarding encroachments and environmental standards. In particular, the WHC expressed concern regarding the violations of the Orange Line construction concerning violations of Article 22 of the Antiquities Act (1975): “Execution of development schemes and new construction in proximity to immovable antiquity – Notwithstanding anything contained in any other law for the time being in force, no development plan or scheme or new construction on, or within a distance of two hundred feet of, a protected immovable antiquity shall be undertaken or executed except with the approval of the Director General.”

In accordance with the commitment made by the State Party during the Sessions, a RMM was invited immediately after the decision of the Honourable Supreme Court of Pakistan regarding the Orange Line Metro Train Project on 8thDecember, 2017. The Government of Pakistan extended the invitation to Joint World Heritage Centre/ICOMOS Reactive Monitoring Mission to visit World Heritage Property in Lahore through the Permanent Delegate of Pakistan to UNESCO.

A Joint RMM of UNESCO & ICOMOS visited the Shalamar Gardens and Lahore Fort in April 2018 and submitted its Report to the World Heritage Committee. The report was discussed in the 42ndSession of WHC:

“14. Fort and Shalamar Gardens in Lahore (Pakistan) (C 171) Decision: 42 COM 7B.14 The World Heritage Committee, 1. Having examined Document WHC/18/42.COM/7B.Add.2, 2. Recalling Decisions 40 COM 7B. 43 and 41 COM 7B.96, adopted at its 40th (Istanbul/UNESCO, 2016) and 41st (Krakow, 2017) sessions respectively, 3. Acknowledges the efforts made by the State Party to address the Committee’s recommendations with regard to the conservation of the property; 4. Takes further note of the decision of the Honourable Supreme Court of the Islamic Republic of Pakistan that has given 31 directions with regard to protection, preservation and conservation of the property; 5. Expresses concern that the State Party did not inform the World Heritage Committee of the Orange Line Metro project before any irreversible decision was taken, in accordance with Paragraph 172 of the Operational Guidelines, especially in view of

the impacts of the metro line, and notably its route and construction process, on the Outstanding Universal Value (OUV) of the property; 6. Also expresses concern that, despite the Committee’s previous decisions, the Orange Line Metro in Lahore has been almost completed without a satisfactory, comprehensive Heritage Impact Assessment (HIA) for the project; Decisions adopted during the 42nd session WHC/18/42.COM/18, p. 89 of the World Heritage Committee (Manama, 2018) 7. Notes the efforts of the State Party in implementing all mitigation measures during the construction phase of Orange Line Metro Train Project (OLMTP) and requests that close monitoring and implementation of vibration control, noise, air pollution and visual mitigation measures directed in the order of the Honorable Supreme Court of Pakistan and suggested in various studies will be ensured during the operation phase of Orange Line; 8. Notes the impact on integrity and authenticity of the property 9. Takes note of the outcomes of the April 2018 joint World Heritage Centre/ICOMOS Reactive Monitoring mission to the property, including the evaluation of the current condition of the property, and also requests the State Party to implement the mission’s recommendations; 10. Further requests the State Party, in line with Paragraph 172 of the Operational Guidelines, to submit, in relation to future projects, detailed project studies to the World Heritage Centre for review by the Advisory Bodies and to ensure that implementation only start after positive feedback has been received from the World Heritage Centre and the Advisory Bodies; 11. Finally requests the State Party to submit to the World Heritage Centre, by 1 February 2019, a report on the state of conservation of the property and the implementation of the above, for examination by the World Heritage Committee at its 43rd session in 2019.”

2. The Project Area

Figure 1: limits of the project area in the regional context

The Shalimar Gardens are divided into three distinct terraces. The area in red is the uppermost terrace, and was reserved for the Emperor's harem, while the area in blue was reserved for the Emperor. The area in green is the lowest terrace, and was occasionally open to the public.

3. Key Components of the Consultancy

Studies to Implement the Recommendations of Joint Reactive Monitoring Mission of UNESCO & ICOMOS for Lahore Fort and Shalamar Gardens, Lahore. 1. Traffic feasibility study 2. Environmental studies 3. Socio-Economic Baseline Studies 4. Buffer Zone Management Study 5. Conservation Study 6. Visitor Management Study 7. Stakeholder Engagement Study 8. Compliance Study

The deadline for the submission of the EOIs to the client’s office is the 07th September, 2020, 12:00 Noon PST.

4. Purpose of the Consultancy

For the implementation of Joint World Heritage Centre/ICOMOS RMM recommendations, the State Party convened a series of meetings with stakeholders including Federal Department of Archaeology, UNESCO Office Islamabad, President ICOMOS Pakistan, various government departments of the Punjab i.e., Punjab Mass-Transit Authority, Lahore Development Authority, Metropolitan Corporation of Lahore, Zonal Revenue Authorities, Walled City of Lahore Authorities, Technical Committee on Shalamar Gardens and eminent national and international heritage experts.

Recommendations were deliberated one by one to identify the way forward. As a result, various studies have been proposed to check the feasibility, detailed design, cost estimates and then supervise subsequent execution of the recommendations of the RMM while remaining strictly within the confines of the directions of the Honourable Supreme Court of Pakistan. All the stakeholders unanimously agreed on hiring the services of reputed consultants for the purpose and the process is underway.

The aim of the assignment is the sustainable conservation of Shalamar Gardens meeting the obligations of its World Heritage status; the specific goal or target of the assignment will be to meet the targets set and goals identified by the UNESCO and ICOMOS RMM in order to ensure that the property is not re-inscribed on the List of World Heritage in danger in accordance with Article 11 (4) of the World Heritage Convention

It is important that the main Consultant should assess the viability of implementation of each of the recommendations of the RMM in the light of studies assessing to what degree the recommendations may be practicable. These assessments must be supported with planned phases and prioritization of implementation, schedules and work plans and identification of key agents in the implementation process.

5. Data Availability

The client will provide the requisite baseline data concerning the different studies.

6. Eligibility Criteria

Applicants shall be evaluated on the following eligibility criteria set out below regarding financial soundness, experience and technical strength (as demonstrated by the Applicant’s responses).

Financial Soundness (20 points) Max score Positive score mandatory F1. Average annual turnover in any three of the following 10 5 financial years

(FYs 2015-16, 2016-17, 2017-18, 2018-19, 2019-20) <=PKR 100m = 0 points, >=PKR 500m = 10 points,

<= PKR 50 million 2 > PKR 50 million and<= PKR 100 million > 100 million and <=150 million 4 > 150 million and <=200 million 6 > 200 million and<= 250 million 8 > 300 million 10

F2. Average net profit in any three of the following 10 5 financial years (FYs 2015-16, 2016-17, 2017-18, 2018-19, 2019-20)

<=0% = 0 points, >=10% = 10 points,

Values in-between shall be prorated.

Qualification and Experience (30 points) E Any Feasibility /Survey Study 10

0 to 3 studies = 0, 03 to 05 studies = 5

Above 05 studies =10

E1. Traffic feasibility study 4 --

E2. Environmental studies 3

E3. Socio-Economic Baseline Studies 2

E4 Buffer Zone Management Study 3

E5 Conservation Study 2

E6 Visitor Management Study 2

E7 Stakeholder Engagement Study 2

E8 Compliance Study 2

Technical Strength (50 points) T1. Offices in foreign countries (other than place of origin) 5 No foreign office = 0 points, >=3 offices in different countries = 5 points, values in-between shall be prorated.

T2 Availability of following key professional staff

Qualification and Sr. Personnel Experience (attach No. CVs & Degrees)

Traffic Feasibility M.Sc Transport 1. Expert /Senior Planning with 20 7 Transport Planner years experience

M.Sc Environmental Environmental Studies Sciences or 7 2. Expert /Environmental equivalent studies Specialist with 10 years’ experience

M.A Social Sciences Socio-Economic 3. with 10 years’ 5 Studies Expert experience

Buffer Zone M.A Urban Planning 4. Management Study with 10 years’ 6 experience Expert /Urban Planner

Conservation Study M.A or equivalent in

5. Expert /Senior Architecture with 10 5 years’ experience Conservation Architect

Visitor Management M.A or Equivalent in Study Expert / Heritage Archaeology / Architectural 5 Tourism Expert 6 Conservation / Heritage Studies with 10 years’ experience

Stakeholder M.A. Social Science 5 7. Engagement Study with 10 years’

experience Expert

Compliance Study M.A or Equivalent in Expert Archaeology / Architectural 5 8. Conservation / Heritage Studies with 10 years’ experience

 A short-list of seven (7) highest ranked Applicants or less, and scoring more than a minimum of 65 points (in addition to meeting the minimum criteria) shall be established. The shortlisted firms will be invited to submit technical and financial documents.

B. The following documents must be submitted:

1. A cover letter.

2. Name, address and company registration details (including the year of incorporation and the number of years of relevant experience). Please also attach copy of registration/ incorporation certificate.

3. A profile of the firm / consortium / joint venture (in case of a consortium, copies of the agreement indicating the nature of the association to be furnished) with an organogram, a summary of qualifications and experiences of designated staff and any other relevant information.

4. Audited Balance Sheet for the previous 3 years of the lead and the associated organizations / consortium members (if any).

5. Details of similar major assignments undertaken (completed or ongoing) involving the preparation of comprehensive development plans, indicating regional / metropolitan scales of interventions, contract value and the name of the client. This information should be presented in a tabular format.

6. All documents should be in English. Documents prepared in any other language must be translated into English and certified by a competent authority.

7. Undertaking by the firm that it has not been blacklisted by any Government Agency/Authority.

8. Applicants shall also be required to submit an affidavit affirming and declaring on oath that the Applicant: a. has not been declared bankrupt or defaulter;

b. is not making any misrepresentations or concealing any material detail;

9 c. has not been convicted of, fraud, corruption, collusion or money laundering; d. is not aware of any conflict of interest or potential conflict of interest arising from prior or existing contracts or relationships which could materially affect its capability to comply with its obligations; e. does not fall within any of the circumstances for ineligibility or disqualifications; and f. is not blacklisted by any public body of Pakistan.

7. Application Forms

Application Form A-1

Letter of Application [Letterhead paper of the Applicant (or lead partner of a joint venture), including full postal address, telephone no., fax no. and e-mail address] Date:......

To: Director General of Archaeology Tourism Department, Government of The Punjab

Dear Sir, 1. Being duly authorized to represent and act on behalf of ...... (hereinafter “the Applicant”), and having reviewed and fully understood all the prequalification information provided, the undersigned hereby applies to be prequalified as a bidder for the following contract(s) under the Studies to Implement the Recommendations of Joint Reactive Monitoring Mission of UNESCO & ICOMOS for Lahore Fort and Shalamar Gardens, Lahore 2. DGA or its authorized representatives are hereby authorized to conduct any inquiries or investigations to verify the statements, documents, and information submitted in connection with this application, and to seek clarification from our bankers and clients regarding any financial and technical aspects. This Letter of Application will also serve as authorization to any individual or authorized representative of any institution referred to in the supporting information, to provide such information deemed necessary and requested by yourselves or the authorized representative to verify statements and information provided in this application, or with regard to the resources, experience, and competence of the Applicant. 3. DGA or its authorized representatives may contact the following persons for further information1, if needed.

General, Financial and Managerial Inquiries

Contact 1 Telephone 1

Contact 2 Telephone 2

Technical Inquiries

Contact 1 Telephone 1

Contact 2 Telephone 2

4. This application is made with the full understanding that: (a) Bids by Prequalified Bidders will be subject to verification of all information submitted for prequalification at the time of bidding; (b) DGA reserves the right to reject or accept any application, cancel the prequalification process, and reject applications; and

(c) DGA shall not be liable for any such actions or consequence of, and shall be under no obligation to inform us of the grounds for actions at 5(b) here above. [Applicants who are not joint ventures should delete paras 5&6] 5. Appended to this application, we give details of the participation of each party, including capital contribution and profit/loss agreements, to the joint venture or association. We also specify the financial commitment in terms of the percentage of the value of the contract, and the responsibilities for execution of the contract. 6. We confirm that in the event that we bid, that bid as well as any resulting contract will be (a) Signed so as to legally bind all partners, jointly and severally; and (b) submitted with a Joint Venture agreement providing the joint and several liability of all partners in the event the contract is awarded to us. 7. Appended to this application are the documents indicated by the checklist below. We accept that missing documents may result in our disqualification from the prequalification process.

Documents Checklist D 1Certificate of Incorporation2 . D 2Memorandum and Articles of Association . D 3Audited financial statements of last three financial years . D 4Nation Tax Number certificate . D 5Income tax returns of last three financial years . D 6Sales Tax Registration certificate . D Certificate of Registration with the Pakistan Engineering Council 7 /PCATP . D 8Reference letters from two clients .

8. The undersigned declare that the statements made and the information provided in the duly completed application are complete, true, and correct in every detail.

Signed Signed

Name Name

For and on behalf of For and on behalf of (name of Applicant or lead partner of a (name and signature of other partners of joint venture) the joint venture)

Application Form A-2 Page___ of ____Pages General Information [Applicant or each partner of a joint venture applying for prequalification is required to complete the information in this form.]

1. Name of Firm

2. Head Office Address

3. Telephone Contact Person: Name: Title:

4. Fax Telex

5. Place of Incorporation/registration Year of incorporation/registration

6. No. of permanent employees No. of permanent professional staff

7. Other offices City Country Employees 1. 2. 3. 4. 5.

Application Form A-3 Page___ of ____Pages Joint Venture/Consortium Summary

Names of all Partners of a Joint Venture/Consortium

1. Lead Partner

2. Partner

3. Partner

4. Partner

5. Partner

Application Form A-4 Page___ of ____Pages Financial Information

Name of Applicant or partner of a joint venture

[The information supplied should be supported with audited financial statements of the Applicant or lead partner of a joint venture]

Year Annual Turnover Currency Reference

FY 2016-17

FY 2017-18

FY 2018-19 FY-2019-20

Year Net Profit Currency Reference

FY 2016-17

FY 2017-18

FY 2018-19 FY-2019-20

Application Form A-5 Relevant Experience / Projects

Sr Name Location Total Cost Completion Salient features

Application Form A-6 Page___ of ____Pages Details of Contracts

Name of Applicant or partner of a joint venture

[Use a separate sheet for each contract]

1. Name of Contract

Location

2. Name of Employer

3. Employer Address ......

4. Nature of work and similarity to this project

......

5. Contract Role (Tick One)

(a) Sole Contractor (b) Sub- Contractor (c) Partner in a Joint Venture

6. Value of the total contract (in PKR) at completion, or at date of award for current contract ………….

8. Date of Award

9. Date of Completion

10. Contract Duration (Years and Months)

_____Years ______Months

11. Contract Requirements

......

12. Reference3

8. Disclaimer

 The Client reserves the right to modify, expand, restrict, discontinue with the project or reject any EOI without stating reasons.

 The Employer reserves the right to waive minor deviations, if these do not materially affect the capability of the Applicant to perform the contract. In such case, similar relaxation shall be provided to all Applicants so affected. Sub-contractor’s experience and resources shall not be taken into account in determining the Applicant’s compliance with the qualifying criteria.

 The Employer reserves the right to seek additional information, missing information, and/or clarification of submitted information, from any applicant at prequalification stage only. In such case, similar opportunity shall be provided to all Applicants so affected.

 The Employer may verify information provided in prequalification documents through any means necessary, and reserves the right to disqualify a bid at any stage of the bidding process if the Applicant is found to have wilfully misrepresented information.

9. Firm Contact Information

Please include the following contact details and append with the EOI.

General Information: Name of Company: Form of organization: Postal address: Country: Telephone number (country and city code): Fax number, (country and city code): URL:

Contact Person1: Telephone number: Mobile telephone number: Fax number: Email:

Contact Person 2: Telephone number: Mobile telephone number: Fax number: Email:

10. Client Contact Details

The EOIs are to be submitted by post to the following address:

Postal Address:

The Client’s representative is: Directorate General of Archaeology. Inside Lahore Fort Lahore. E-mail: [email protected] Phone: +92 42 99332672

The envelopes must be sealed and clearly marked.

The client must send two copies of all documents.