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Candidate Briefing Document Project Manager Candidate Briefing Document Project Manager August 2020 ABOUT THE REGION Where Rainforest meets the Reef Port Douglas | Daintree | Great Barrier Reef The Douglas Shire covers an area of 2,445km² from north of Ellis Beach in the south to the Bloomfield River in the north. The economy of the shire depends mainly on tourism, with 1.2 million visitors annually exploring the many natural wonders. and agriculture of sugar cane farming and processing, some cattle grazing and tropical fruit growing. Douglas Shire includes significant areas of national park, rural areas and growing urban areas. Urban areas include residential, commercial, tourist and industrial land uses. Rural land is used predominantly for sugar cane farming, with some cattle grazing and tropical fruit growing. Page 2 Douglas is home to around 12,000 residents. About 70% of Douglas residents live in the two main population centres of Port Douglas and Mossman with smaller townships at Cooya Beach, Newell and Wonga, The remaining residents live in small, decentralised communities scattered along the 100km stretch of coast road; tucked into the rainforest or in small rural townships in the valleys of the Shire’s hinterland. Port Douglas is the tourist gateway to the region, while Mossman is the administrative, service, agricultural and industrial hub. Major features Major features of Douglas Shire include Daintree National Park, Wet Tropics World Heritage Area, Cape Tribulation, Mossman Gorge, the Coral Sea, the Great Barrier Reef, Low Isles, Mossman Central Mill, Cape Tribulation Exotic Fruit Farm, Daintree Discovery Centre, The Mossman Gorge Centre, Daintree Entomological Museum, The Bat House, Daintree Rainforest, Daintree River Cruise Centre, Daintree River Ferry, Hartley’s Crocodile Adventures, Karnak Playhouse & Rainforest Sanctuary, The Wildlife Habitat Port Douglas, Mossman Town & Country Shopping Centre, Daintree Village, Cow Bay Primary Health Centre, Mirage Country Club, Palmer Sea Reef Golf Course, Bally Hooley Steam Railway, Mossman Showgrounds, the Bloomfield Track, the Daintree River, Cooya Beach, Four Mile Beach, Newell Beach, Oak Beach, Thornton Beach and Wonga Beach. Indigenous background The original inhabitants of Douglas Shire were the Kuku Yulanji and the Tjapukai Aboriginal people. Further information on the region can be found here Page 3 ABOUT COUNCIL History The Shire of Douglas existed as a Local Government entity from 1880 until 2008 when it was amalgamated with Cairns City to create the Cairns Regional Council. The merger was not popular with the community and lobbying from a local action group led the Queensland Minister for Local Government to grant residents poll on 9 March 2013 in which most electors (57.61%) voted in favour of de-amalgamation. The Douglas Shire Council commenced operation for the second time on 1 January 2014 with a new Mayor and four new non-divisional Councillors. Today Following the recent Local Government Council Elections, a new Mayor and four Councillors were recently appointed. Mayor Michael Kerr is supported by Deputy Mayor Lisa Scomazzon, Cr Roy Zammataro, Cr Peter McKeown, and Cr Abigail Noli With an operating budget of $48.2M for the 2019/20 FY and a capital works budget of $21.17M you can find a breakdown of projects/works planned summarised here. FOUR key moves are setting the scene for the development of an economic strategy to help recover from the COVID-19 pandemic and stimulate the economy. • Developing new revenue streams, destination marketing, attracting investment and building the capacity of local businesses all feature in Douglas Shire Council’s vision for the region. • Continuing its support of Tourism Port Douglas Daintree (TPDD) with a $250,000 injection to focus on domestic marketing activities for the next 12 months. • A further $50,000 was approved for the Douglas Chamber of Commerce that will provide more support for small businesses in the Shire and further programs post COVID-19. Douglas Shire Mayor Michael Kerr is committed to a broad approach to economic development to bring confidence back to the region. Project Management Office (PMO) The Project Office Department will deliver the following in 2020/21: • 11 carryover capital projects from 2019/20 estimated at $4.2M remaining • 4 disaster recovery projects estimated at $2.3M remaining • 5 Community (Cat D) disaster recovery projects at $10.4M remaining • 14 capital projects for 2020/21 capital projects at $2M remaining • Potentially further disaster related projects from 20/21 wet season Page 4 • Potentially required to deliver infrastructure projects requiring involvement of Project Office arising from future grants especially with a State election due and further COVID-19 funding being awarded. A list of water & wastewater projects to be delivered by Project Office Department this year in conjunction with other departments for some project includes: Wastewater • MWWTP Class A Recycled Water Upgrade & Commission $100,000 • PDWWTP UV Disinfection $250,000 • PDWWTP Aerators & Diffusers $540,000 • MWWTP Ex-Clarifier Refurb $45,000 Water Quality • Valve Pits Safety Improvements $30,000 • Chemical WHS WTP Works $ 50,000 • UF Cartridges Renewals Program 20/21 $250,000 • MWTP Raw Water Line Repairs $150,000 • Mossman Res Refurbishment $50,000 • MWTP Electro chlorination Project $450,000 Water Reticulation • Reservoir Access Renewals $30,000 • Water Main Renewal Program $200,000 • Additional Water Extraction Site- Permits $150,000 Page 5 ORGANISATION STRUCTURE MANAGER PROJECT OFFICE ASSISTANT PROJECT PROJECT PROJECT CONTRACTS PROJECT MANAGER MANAGER MANAGER ADMINISTRATOR MANAGER Page 6 ABOUT THE ROLE Position Title: Project Manager Reports to: Manager Project Office Supervises: External contractors and consultants, internal capital works teams as required Location: Mossman Depot OVERVIEW This is a newly created role and one in which you have the chance to be the ‘expert’ and provide advice and technical support around electrical/mechanical oriented projects. These will be predominantly related to water and wastewater, but your skills could be used across the broader capital works project portfolio. As an experienced Project Manager, you will report to the Manager of the PMO and supervise external contractors and consultants and internal capital works teams. Capital Works Projects will vary in size and upwards of $19M has been allocated for projects in this financial year. You have an inquisitive mind and the technical expertise required to solve problems relating to electrical/mechanical oriented projects. You are ideally someone that enjoys variety in your working week and in having your problem-solving skills and innovative ideas embraced. With a strong pipeline of significant capital works projects to be carried out, you will relish the chance to manage an interesting and varied portfolio and for the opportunity to ‘step up’ and become a technical expert in Council and to start taking genuine ownership for outcomes. Regardless, your strong technical knowledge and experience around all things electrical/mechanical and project management will include an understanding of procurement with relation to sourcing large specialised equipment from overseas. Understandably, you will be confident in your ability to manage outcomes from both a people and contractual perspective POSITION OBJECTIVE To manage the successful delivery of the assigned capital works projects within budget and program POSITION REQUIREMENTS Duties and responsibilities include but are not limited to: • Work under direction of the Manager Project Office. Maintain a detailed program schedule for assigned capital works. • Coordinate the development of the concept design, preliminary and detailed design for assigned projects via external consultants or internal resources. • Coordinate statutory approval processes such as development, operational works, and environmental approvals. • Liaise with utility providers to achieve desired outcomes. • Liaise with project stakeholders. • Determine detailed budget estimates, monitor, and report on expenditure versus budget. • Coordinate the procurement process including development of contract, tendering, evaluation, and Council reporting processes. • Undertake contract management tasks, including inspection, supervision, quality, safety, and administrative tasks. Page 7 • Assist in the preparation of required project reporting to internal departments, Council meetings and Funding Agencies. • Be able to manage multiply projects concurrently. • Other duties as may be required by your supervisor. • Provide excellent customer service and to actively work to solve customer problems. • Ensure all corporate information are captured within Council's business systems adhering to Recordkeeping policies and procedures. SELECTION CRITERIA Essential: Qualifications Current Queensland “C” class drivers’ licence. Knowledge, Skills & Expertise • Three (3) to ten (10) years of current professional experience including client-side project management. • Demonstrated high level verbal and written communication skills with the ability to interact across Council with a range of individuals as well as external clients and consultants in a timely and effective manner. • Working knowledge and understanding of relevant Standards and Legislation. • Good computer skills in Microsoft suite of programs including MS Project. People Oriented Skills & Attributes • Demonstrated ability to successfully liaise with a range of technical and non-technical stakeholders to
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