East Carolina University | Board of Trustees Athletics & Advancement Committee Meeting | April 24, 2014 Agenda I. Approval of November 21, 2013 Minutes Action II. Athletics A. Coach’s Update—Ruffin McNeil Information B. Course Audit Report Information C. Hall of Fame Bylaws Action D. Financial Report Information E. Athletics Update Information F. Facility Update Information III. University Advancement A. Board of Visitors New Member and Officer Appointment Action B. Naming Policy Action C. Naming Proposals Action D. Advancement Presentation Discussion IV. Closed Session East Carolina University Board of Trustees Athletics and Advancement Committee April 24, 2014 Session Athletics and Advancement Committee Responsible Person Edwin Clark, Committee Chair Agenda Item I. Item Description Approval of minutes from November 21, 2013 Comments N/A Action Requested Committee approval Disposition Notes Athletics & Advancement Committee November 21, 2013 MINUTES Committee members present were Edwin Clark, Vern Davenport, Max Joyner, Bobby Owens and Bob Plybon. Other members present included Robert Brinkley, Deborah Davis, Carol Mabe and Tim Schwan. Athletics Coach Update This meeting, our Coach’s Update came from Women’s Basketball Coach Heather Macy. Coach Macy talked specifically about the team’s growth, both on the court and off the court. Her team is off to a 4-0 start and she was very enthusiastic about the community support of her team. She highlighted the recruitment efforts as well and gave an update on what the new basketball practice has meant for her team. Athletic Strategic Plan As most of you are aware, the Athletics Department has been in the process of developing a strategic plan. In a quick review: active work began in September 2012 that would serve as a working three to five year strategic roadmap for ECU Athletics upon its completion. Todd Turner of Collegiate Sports Associates was engaged to work with ECU Athletics for this initiative. The overall process has been inclusive and provided an opportunity for ownership across the university community. Over of 80 individuals representing athletics staff and coaches, student-athletes, university administration and faculty, ECU Student Government, Pirate Club, Board of Trustees and the community have participated in this strategic plan work. Our committee received a draft of the public document that will be prepared for public release in late January 2014. Over the next two months, prior to its public release, this draft will be presented to key stakeholders, to include athletics staff, the University Athletics Committee, the Student Athlete Advisory Council, the Chancellor’s Executive Council and the Pirate Club executive committee. The final work included the mission, vision, core values statements (The Pirate Creed and Code), seven priority areas, fifteen goals, forty-nine strategies and 149 action steps. We will hear more at the February meeting regarding implementation of the plan. Our committee also had an in depth discussion about our brand identity and how that will change as we transition into the new American Athletic Conference. There is work going on now about putting together a brand identity that is consistent across the board, not a total remake, but consistent. Nick Floyd gave a financial update and those materials are online for you to review. Jeff Compher gave highlights from several sports, included an early signing update from men’s basketball and national awards for Justin Hardy and Shane Carden from football. Shane Carden has been named CUSA player of the week 3 times this season. Jeff also recognized the women’s volleyball team, under the direction of Julie Torbett, who had a 13-19 season, a significant improvement from the last few years. University Advancement At the September meeting, I charged Max with reviewing the Naming Policy and make suggestions. Max gave an update on the process. He said that J Batt and Glen Gilbert are working to revise the policy and ensure the policy and procedures are clearly defined. The revisions of the policy will work to safeguard the authority of the Board of Trustees and adhere to the purpose of honoring individuals, raising money and promoting the University’s tradition. We plan on reviewing a draft of that policy in February. Dr. Glen Gilbert updated the members on the work being done to acquire a campus-wide list of all opportunities for naming. The list will illustrate the suggested price tag for each opportunity. This list will be presented to the Athletics and Advancement Committee Membership at the February meeting. Dr. Rick Niswander informed the membership that a Vice Chancellor candidate is returning to campus next week for a second interview. We are hoping that someone will be identified by Spring of next year. Dr. Locklear presented two nominations to fill vacancies in the Board of Visitors. The two nominees are Mr. Michael Overton to fill the vacancy in the Class of 2016 and General Dutch Holland to fill a vacancy in the Class of 2017. MOTIONS: Mr. Clark moved that the Board approve the nomination of Mr. Michael Overton to the Board of Visitors Class of 2016, and Major General William Dutch Holland to the Board of Visitors Class of 2017, as presented in the Board materials. The motion passed with unanimously. East Carolina University Board of Trustees Athletics and Advancement Committee April 24, 2014 Session Athletics Responsible Person Coach Ruffin McNeill, Head Football Coach Agenda Item II. A. Item Description Coach’s Update - Football Comments N/A Action Requested Information Disposition Notes East Carolina University Board of Trustees Athletics and Advancement Committee April 24, 2014 Session Athletics Responsible Person Dr. John Fletcher, Director of Enrollment Services Agenda Item II. B. Item Description Course Audit Report Comments N/A Action Requested Information Disposition Notes East Carolina University Board of Trustees Athletics and Advancement Committee April 24, 2014 Session Athletics Responsible Person Mr. Jeff Compher, Athletic Director Mr. Lee Workman, Associate Athletic Director Agenda Item II. C. Item Description Hall of Fame Bylaw Delegation Comments N/A Action Requested Approve the delegation Disposition Notes ATHLETICS HALL OF FAME COMMITTEE PROPOSED MOTION April 24, 2014 The East Carolina University Board of Trustees delegates to the Athletics Hall of Fame Committee the authority to amend the committee bylaws as necessary to ensure the regular function and operation of the Athletics Hall of Fame. Approved by Board of Trustees 11/21/08 BYLAWS The East Carolina University Athletics Hall of Fame Article I Name of Organization/Authorization The name of this organization shall be "The East Carolina University Athletics Hall of Fame". The East Carolina University Athletics Hall of Fame is authorized by and operates under the authority of East Carolina University. Article II Purpose The East Carolina University Athletics Hall of Fame is established to pay tribute and give the highest recognition to former athletics letter winners, coaches, administrators, and others who have made exceptional contributions to the athletics program at this University. Article III Administration Section 1: The business and affairs of The East Carolina University Athletics Hall of Fame shall be administered by the Hall of Fame Committee. Section 2: The Hall of Fame Committee shall consist of (14) fourteen members as follows (as amended November 21, 2008, February 22, 2013): 1. Chair of the ECU Board of Trustees Athletics and Advancement Committee or his/her designee (trustee) (Committee Chair) 2. Chair of the ECU Board of Trustees or his/her designee (trustee) 3. Chancellor or his/her designee 4. Director of Athletics or his/her designee 5. Executive Associate Director of Athletics 6. Athletics Department Senior Woman Administrator 7. President of the Educational Foundation (Pirate Club) 8. President of the Educational Foundation (Pirate Club) Letterwinners Chapter 9. Immediate Past President of the Educational Foundation (Pirate Club) 10. Chair or active member of the Alumni Association Board 11. Male Member of the ECU Athletics Hall of Fame appointed by a majority vote of this selection committee for a three (3) year term. This committee member can serve more than one term, but not consecutive terms. 12. Female Member of the ECU Athletics Hall of Fame appointed by a majority vote of this selection committee for a three (3) year term. This committee member can serve more than one term, but not consecutive terms. 13. One non-voting at large appointee (historian) that has a long standing association with ECU athletics with knowledge of ECU athletics history. Appointed by a majority vote of this selection committee for a three (3) year term. Page 2 This committee member can serve more than one term, but not consecutive terms. 14. Non-voting Secretary as described in Article III, Section 5. Section 3: Any vacancy which occurs on The Hall of Fame Committee shall be filled as provided in Section 2 herein above. Section 4: The Chair of the Hall of Fame Committee shall be the Chair of the ECU Board of Trustees Athletics and Advancement Committee or his/her designee (trustee) (as amended November 21, 2008). Section 5: The Secretary of the Hall of Fame shall be a member of the Athletics Department Administrative Staff as appointed by the Athletics Director (as amended June 30, 2005). Section 6: Seven (7) members of The Hall of Fame Committee shall constitute a quorum for the transaction of business at any regularly called meeting. Meetings may be called by the Chairman, or by the Secretary at the direction of the Chairman, or at the direction of four committee members. Written notice stating the time and place of the meeting shall be delivered not less than ten (10) days prior to the meeting either personally or by mail. However, such notice may be waived by a majority of members at a meeting when a subsequent meeting may be deemed necessary and action is not inconsistent with the provisions of the bylaw (as amended November 21, 2008).