EAST AYRSHIRE COUNCIL

GOVERNANCE AND SCRUTINY COMMITTEE - 19 MAY 2016

AWARDING OF CONTRACTS - PERIOD FROM 11 FEBRUARY TO 4 MAY 2016

Report by the Chief Governance Officer

PURPOSE OF REPORT

1. The purpose of this report is to provide, for information, details of tenders which have been accepted on behalf of the Council for the period from 11 February to 4 May 2016. The amounts shown are the actual costs of the contracts and are exclusive of professional fees.

BACKGROUND

2. The Corporate Governance Committee at its meeting held on 8 June 2006 (Item 7, Page 2273, 03/07) subsequently at the Council meeting on 24 March 2011 (Item 7, page 1584, 2007/2012) and most recently on 25 June 2015 (Item 15, page 1419, 13/17) agreed to approve and adopt the revised Standing Orders relating to Contracts and Tendering, which apply to all contracts for the supply of goods and materials, for the provision of services or for the execution of works. The contracts were awarded in terms of these Standing Orders.

CONTRACTS

3. The outcome of the tendering process in respect of each contract is shown at Appendix I together with the anticipated contract duration times, where applicable.

FINANCIAL IMPLICATIONS

4. The Client Departments confirmed that the cost of the works could be provided from existing budgets.

LEGAL/AUTHORITY IMPLICATIONS

5. The contracts referred to in this report were awarded in terms of Paragraph 9 of the Council's Standing Orders Relating to Contracts, and are reported to Committee having regard to the terms of Paragraph 26(6), in respect of all works contracts and contracts for the supply of goods and materials and the provision of services with a value in excess of £50,000.

POLICY/COMMUNITY PLANNING/HUMAN RESOURCES/RISK/ EQUALITIES IMPACT IMPLICATIONS

6. None arising from this report.

RECOMMENDATION

7. The Committee is asked to note the contracts awarded during the period in question.

David Mitchell Chief Governance Officer

11 May 2016 SN/SC

Any person wishing to inspect the background papers, please refer to Appendix 1 for details of contact person. Any person wishing further information on this report should contact David Mitchell, Chief Governance Officer on Tel No (01563) 576061.

Implementation Officer: Stuart Nelson, Democratic Services Officer

APPENDIX I 1. ECONOMY AND SKILLS 1.1 Community Support SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Cairns Early Childhood AKP (Scotland) Ltd, East Other Contractors in Alphabetical Order: Bell Simon Bell, Capital Centre Extension Kilbride Contracts Ltd, Co Tyrone; H&J Martin, Livingston; and Programme Manager Contract Duration: April £589,934.39 Luddon Ltd, Glasgow. Tel: (01563) 555235 to October 2016 Others Offers Received in Ascending Order: Estimated Value: £667,510.20; £668,601.12; and £675,911.64

*1 Framework for Early Framework: Other Contractors in Alphabetical Order: Newmilns Heather Murray, Learning & Childcare Bellfield Community Nursery, Nursery, Newmilns; and Rowantree (Kilmarnock) Ltd, Procurement Officer Provision Kilmarnock Kilmarnock Tel No (01563) 576125 Framework Duration: 3 Burns Bairns Under 5s Group, Other Offers Received in Ascending Order: Schedule of years +1 Mauchline Rates Childcare Scotland Ltd, Irvine Estimated Value: £1m Dean Park Nursery, Kilmarnock No of Firms Expressing an interest but no offer per annum Fenwick Pre-5s, Fenwick received: 5 Hurlford & Crookedholm Playgroup, Hurlford St Columbas Nursery, Stewarton Woodlands Nursery, Kilmarnock Estimated Framework Value: £1m per annum *1 Tenders were evaluated on a Most Economically Advantageous Tender basis, the award criteria being 20% Price/80% Quality

1.2 Education SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Hurlford Primary School McLaughlin Construction Ltd, Other Contractors in Alphabetical Order: Ashleigh Simon Bell, Capital - Dining Block Facilities Irvine Scotland Ltd, Dumfries; Bell Contracts Ltd, Inverness; Programme Manager Contract Duration: April £2,050,020.80 Clark Contracts Ltd, Paisley; J B Bennett Contracts Ltd, Tel:(01563) 555235 2016 to March 2017 Kilsyth; Natural Light Systems, Bedlington; and W H Kirkwood Ltd, Greenock. Estimated Value: £2,202,012.30 Other Offers Received in Ascending Order: £2,088,925.16; £2,271,494.43; and £2,658,408.93 (Three contractors failed to meet the minimum contract requirements). 1.3 Finance and ICT SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Telephony Network Unify Enterprise Direct Award from the Crown Commercial Services Lesley McLean, Upgrade Communications Ltd Framework RM1045 – Network Services (Lot 2 – Local Procurement Manager Connectivity Services) Tel. (01563) 576183 Contract Duration: 30 Hardware - £207,952.09 March 2016 for a period Maintenance & Software of 3 years (option to Assurance - £118,471.20 extend for an additional 2 years) Total Value - £326,423.29 Estimated Value: £350,000

SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Commvault Support and MCSa Group Ltd t/a CSA Mini-Competition from the Crown Commercial Services Lesley McLean, Maintenance Waverley Framework RM1058 – Technology Services (Lot 10 – Procurement Manager Contract Duration: 1/4/16 £33,627.00 Back-up and Data Services) Tel. (01563) 576183 to 31/3/20 (review and Other Tenderers in Alphabetical Order extend on an annual Bramblehub; European Electronics; and Softbox basis) Others Offers received in Ascending Order Estimated Value: £48,482.06; £49,488.25; and £58,311.55 £25,000 Govmetric Customer ROL Solutions Limited Direct Award from the Crown Commercial Services G- Lesley McLean, Feedback Satisfaction Set Up - £8,600 Cloud 7 Framework RM1557vii – Commoditised Cloud Procurement Manager Service Based IT Systems (Lot 3 – Software as a Service) Tel. (01563) 576183 Annual Maintenance - £7,400 Contract Duration: 30/3/16 to 30/3/18 Estimated Value: £50,000

1.4 Planning and Economic Development SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Business Hub - 30-38 CCG (Scotland) Ltd, Glasgow Other Contractors in Alphabetical Order: AKP Kenny Murray, Senior John Finnie Street, £3,242,878.73*2 Scotland Ltd, East Kilbride; Ashleigh (Scotland) Ltd, Quantity Surveyor Kilmarnock Dumfries; and Central Building Contractors Ltd, Glasgow Tel: (01563) 555253 Contract Duration: 52 Offers Received in Ascending Order: First Stage Tender weeks Process: £3,172,904.88; £3,175,619.75; £3,276,642.52; Estimated Value: and £3,342,876.19 £4.2M *2 Contract amount determined following second stage tender process

SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Demolition of 3 Dunlop Chris Wright & Sons Ltd, Other Contractors in Alphabetical Order: Burnfield Simon Bell, Capital Street, Kilmarnock Greenock Builders & Demolishers Ltd,Glasgow; Caskie Ltd, Programme Manager Contract Duration: 4 £17,451.00 Kilmacolm; CEP Demolitions Ltd, Glasgow; G&J Tel: (01563) 555235 weeks (April/May 2016) Demolition Ltd, Kilsyth; George Beattie & Sons, Glasgow; and Reigart Contracts Ltd, Coatbridge. Estimated Value: £20,000 Other Offers Received in Ascending Order: £32,611.95; £40,070.63; £47,250.00; £52,464.30; £53,550.00; and £74,342.50.

2. SAFER COMMUNITIES 2.1 Facilities and Property Management SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT *3Professional Services Lot 1-Architectural/Conservation Other Tenderers in Alphabetical Order:- Kathleen Jones, (including Architecture, Architectural/Lead Lot 1- AHR Ltd, Glasgow; Assist Designs Ltd, Procurement Officer Surveying, Engineering Consultant/Principal Designer Glasgow; Barham Glen Architects Ltd, Glasgow; Collective Tel. (01563) 576231 etc) Framework Services Architects Ltd, Glasgow; ECD Architects Ltd, London; Holmes Wylie Shanks Architects LLP, Miller Ltd, Glasgow; JM Architects, Edinburgh; Keppie Design Contract Duration: Glasgow Ltd, Glasgow; Peter Drummond Ltd, Kimarnock; and 2 years +1+1 Smith Findlay Architects Ltd, Robert Potter & Partners LLP, Glasgow

Glasgow Estimated Costs: Lot 3- Blyth & Blyth, Edinburgh; Henderson Warnock, Glasgow; CRGP Ltd, Glasgow Hurley Palmer Flatt, Glasgow; Mabbett Associates, Glasgow ; £125,000 per annum Boswell Mitchell Johnston Ltd, Malcolm Hollis, London; , Glasgow; Ramboll UK, Glasgow Glasgow; RSP Consulting, Aberdeen; and TUV SUD, Anderson Bell Christie, Glasgow Edinburgh. Austin Smith Lord LLP, Glasgow Lot 4- Pick Everard, Glasgow Lot 2 - Clerk of Works Services Clerk of Works Inspection Service Lot 5- Binnie McKenzie, Glasgow; Brown & Wallace, Glasgow Ltd, Bo’ness CRGP, Glasgow; Doig & Smith, Edinburgh; Ewing Sommerville, Ross Quality Control Ltd. Stirling Glasgow; Keegans, Glasgow; Pick Everard, Glasgow; Robert C Brown, Hamilton; , Edinburgh; Thomas & Lot 3 - Mechanical and Electrical Adamson, Edinburgh; and Thomas Bethune, Edinburgh. Engineering Services Davie & McCulloch Ltd, Glasgow Lot 6- CRGP, Glasgow; Cushman & Wakefield, Glasgow; Kerr; Harley Haddow LLP, Glasgow Baxter Associates, Glasgow; Malcolm Hollis, London; Pick Hawthorne Boyle Ltd, Glasgow Everard, Glasgow; and Thomas Bethune, Edinburgh. Forbe Leslie Network Ltd t/a FLN Offers received in Ascending Order:- Schedule of fees Consulting Engineers, Glasgow AECOM Infrastructure & Companies expressing an interest but no offer received:- Environment UK Ltd, Glasgow 87 Clancy Consulting Ltd, Prestwick Lot 4 - Structural and Civil Engineering Services Forbes Leslie Network Ltd t/a FLN Consulting Engineers, Glasgow AECOM Infrastructure & Environment UK Ltd, Glasgow

Clancy Consulting Ltd, Prestwick Grossart Associates Ltd, East Kilbride Harley Haddow LLP; Glasgow Curtins Consulting Ltd, Edinburgh Lot 5 - Quantity Surveying Services Langmuir & Hay (UK) Ltd, Glasgow David Adamson & Partners Ltd, Edinburgh McGowan Miller Ltd , Dumfries Armours Construction Consultants, Glasgow Brownriggs LLP, Stirling Robinson Low Francis, Glasgow Lot 6 - Building Surveying Services AECOM Infrastructure & Environment UK Ltd, Glasgow Brown & Wallace, Glasgow Thomas & Adamson LLP, Edinburgh David Adamson & Partners Ltd, Edinburgh Keegans Ltd, Glasgow Sweett (UK) Ltd, Edinburgh Pricing- schedule of fees *3This contract was subject to an evaluation process, the award criteria being: Price- 50% Quality-50%

SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT *4 The Appointment of an Sheppard Robson, Other Tenderers in Alphabetical Order Lesley McLean, Architectural Design Led Manchester AHR Architects Limited; Archial Norr Architects; Avanti Procurement Manager Multidisciplinary Team – £3,273,171.00 Architects; and Ryder Architecture. Tel. (01563) 576183 Knockroon Learning and Other Offers received in Ascending Order Enterprise Campus £2,760,700.00; £2,855,000.00; £3,201,500.00; and Contract Duration: One £3,411,125.00 off Requirement (until project completion) Estimated Value: £3.5m *5 The Appointment of Faithful & Gould, Glasgow Other Tenderers in Alphabetical Order Lesley McLean, Quantity £346,427.00 Aecom; Doig & Smith; Gardiner & Theobald; and Mott Procurement Manager Surveyor/Employers Agent MacDonald Tel. (01563) 576183 – Knockroon Learning and Other Offers received in Ascending Order Enterprise Campus £389,920.00; £394,750.00; £518,700.00; and £600,000.00 Contract Duration: One off Requirement (until project completion) Estimated Value: £750k On-Line School Payments Parent Pay Limited, Direct Award from the Scotland Excel Framework (21-13) Lesley McLean, Contract Duration: Bridgewater Procurement Manager 1/10/15 to 30/9/17 (option £328,421.00 Tel. (01563) 576183 to extend for a further 2 years) Estimated Value: Implementation Costs - £328,421 (Operational Costs thereafter - £80,229 per annum) *4 This contract was subject to an evaluation process, the award criteria being: Price- 30% Quality-70% *5 This contract was subject to an evaluation process, the award criteria being: Price- 30% Quality-70%

CONTRACT SUCCESSFUL CONTRACTOR OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Demolition of Muirkirk George Beattie & Sons Ltd, Other Contractors in Alphabetical Order: Bardem Ltd, Simon Bell, Capital Primary and Community Glasgow Paisley; Caskie Ltd, Kilmacolm; Central Demolition Ltd, Programme Manager Education Wing £55,641.60 Bonnybridge; CEP Demolitions Ltd, Glasgow; Chris Wright Tel: (01563) 555235 Contract Duration: April & Sons Ltd, Greenock; Dem-Master Demolition Ltd, to May 2016 Bathgate; G&J Demolition Ltd, Glasgow; and Reigart Contracts Ltd, Coatbridge. Estimated Value: £60,000 Other Offers Received in Ascending Order: £71,730.75; £73,505.02; £75,746.27; £97,969.78; £121,192.84; £132,211.80; and £139,141.80 (One contractor failed to meet the minimum contract requirements). 2.2 Housing & Communities SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT *6 Maintenance & Repair Smillie & Cuthbertson T/A S&C Other Contractors in Alphabetical Order: Equipserv Heather Murray, of Balers and Conveyor Engineering, Kilmarnock UK Ltd, Sheffield Procurement Officer Systems Estimated Contract Value: Other Offers Received in Ascending Order: Schedule of Tel No (01563) 576125 Contract Duration: £10,000 per annum Rates 3 years +1+1 No of Firms Expressing an interest but no offer Estimated Value: received:- 8 £10,000 per annum *6 Tenders were evaluated on a Most Economically Advantageous Tender basis, the award criteria being 60% Price/40% Quality

SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT *7 Grounds Maintenance ISS Facility Services - Other Contractors in Alphabetical Order: Zoe Wilson, – Garden Care Landscaping, Kilmarnock John O’Conner (Grounds Maintenance) Ltd, Welwyn; and Procurement Officer Contract Duration: Contract Value: Land Engineering (Scotland) Ltd, Glasgow Tel No (01563) 576231 3 + 1 + 1 £1.25m over 3 yrs +1+1 Other Offers Received in Ascending Order: Estimated Value: Schedule of Rates £250,000 per annum No of Firms Expressing an interest but no offer received: 22 *8 Supply of Ceramic N&C Building Products Ltd, Other Contractors in Alphabetical Order: Cosmo Heather Murray, Tiles Glasgow Ceramics Ltd, Glasgow; Saint Gobain Building Distribution Procurement Officer. Contract Duration: Estimated Contract Value: Ltd T/A Ceramic Tile Distributors, Warwick Tel No (01563) 576125 3 years +1+1 £40,000 per annum Other Offers Received in Ascending Order: Schedule Estimated Value: of Rates £40,000 per annum No of Firms Expressing an interest but no offer received: 5 Demolition of Peden Caskie Ltd, Kilmacolm Other Contractors in Alphabetical Order: Bardem Ltd, Simon Bell, Capital Court Hostel, Cumnock £21,915.39 Paisley; Central Demolition Ltd, Bonnybridge; CEP Programme Manager Contract Duration: 4 Demolitions Ltd, Glasgow; Chris Wright & Sons Ltd, Tel: (01563) 555235 weeks (March/April Greenock; Dem-Master Demolition Ltd, Bathgate; G&J 2016) Demolition Ltd, Kilsyth; George Beattie & Sons Ltd, Kilsyth; JB Black (Ayrshire) Ltd, Crosshill; and Reigart Estimated Value: Contracts Ltd, Coatbridge. £25,000 Other Offers Received in Ascending Order: £33,589.50; £41,290.00; £44,444.40; £44,915.85; £59,603.25; and £67,210.10. (Three Contractors failed to meet the minimum contract requirements). *7 Tenders were evaluated on a Most Economically Advantageous Tender basis, the award criteria being 60% Price/40% Quality *8 Tenders were evaluated on a Most Economically Advantageous Tender basis, the award criteria being 80% Price/20% Quality

CONTRACT SUCCESSFUL CONTRACTOR OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT *9 Supply of Glazing Andrew Wright Glass Ltd, Irvine Other Contractors in Alphabetical Order: Strathclyde Heather Murray, Units for Repairs Estimated Contract Value: Insulating Glass Ltd, Hamilton Procurement Officer. Contract Duration: 3 £15,000 per annum Other Offers Received in Ascending Order: Tel No (01563) 576125 years +1+1 Schedule of Rates Estimated Value: No of Firms Expressing an interest but no offer £15,000 per annum received: 3 *9 Tenders were evaluated on a Most Economically Advantageous Tender basis, the award criteria being 80% Price/20% Quality

3. SAFER COMMUNITIES/ECONOMY AND SKILLS 3.1 Facilities and Property Management/Education SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT *10 Design & Build Building Ltd T/A Other Contractors in Alphabetical Order: John Heather Murray, Contract for Morrison Construction Scotland Graham Construction Ltd, Glasgow; McLaughlin Harvey Procurement Officer. Kirkstyle/Bellfield Contract Value: Construction Ltd, Paisley; and Robertson Construction Tel No (01563) 576125 Primary School and £10,816,192.80 Group Ltd, Stirling Early Childhood Centre Other Offers Received in Ascending Order: Contract Duration: £9,994,671.00; £11,411,511.14; and £11,661,291.00 16 months Firms Invited to Tender but no Tender received: Estimated Value: Morgan Sindall, Motherwell £11.3m Firms Submitted PQQ but not Invited to Tender: Ashleigh (Scotland) Ltd, Prestwick; , Paisley; Bell Contracts & Co Ltd, Cookstown; Central Building Contractors (Glasgow) Ltd, Glasgow; CCG (Scotland) Ltd, Glasgow; Dunne Building & Civil Engineering, Bathgate; Farrans Construction T/A division of Northstone (NI) Ltd, Livingstone; Henry Brothers (Magherafelt) Ltd, Magherafelt; McTaggart Construction Ltd, Dalry No of Firms Expressing an interest but no PQQ received: 31 *10 Tenders were evaluated on the Most Economical Advantageous Basis with the award criteria being 60% Price / 40% Quality

4. GOVERNANCE 4.1 Legal, Procurement, Regulatory and Estates SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Demolition/Removal of Caskie Ltd, Kilmacolm Other Contractors in Alphabetical Order: Bardem Ltd, Simon Bell, Capital St Mary's Pavilion, £2,544.00 Paisley; Dem-Master Demolition Ltd, Bathgate; George Programme Manager Galston Beattie & Sons Ltd, Kilsyth; JB Black Contracts Ltd, Tel: (01563) 555235 Contract Duration: 2 Crosshill; Reigart Contracts Ltd, Coatbridge; and Strategic weeks Contracts Scotland Ltd, Kilmarnock. Other Offers Received in Ascending Order: £4,791.20; Estimated Value: £3,000 £6,174.00; and £6,850.00. (Three contractors failed to meet the minimum contract requirements)