EAST AYRSHIRE COUNCIL GOVERNANCE AND SCRUTINY COMMITTEE - 19 MAY 2016 AWARDING OF CONTRACTS - PERIOD FROM 11 FEBRUARY TO 4 MAY 2016 Report by the Chief Governance Officer PURPOSE OF REPORT 1. The purpose of this report is to provide, for information, details of tenders which have been accepted on behalf of the Council for the period from 11 February to 4 May 2016. The amounts shown are the actual costs of the contracts and are exclusive of professional fees. BACKGROUND 2. The Corporate Governance Committee at its meeting held on 8 June 2006 (Item 7, Page 2273, 03/07) subsequently at the Council meeting on 24 March 2011 (Item 7, page 1584, 2007/2012) and most recently on 25 June 2015 (Item 15, page 1419, 13/17) agreed to approve and adopt the revised Standing Orders relating to Contracts and Tendering, which apply to all contracts for the supply of goods and materials, for the provision of services or for the execution of works. The contracts were awarded in terms of these Standing Orders. CONTRACTS 3. The outcome of the tendering process in respect of each contract is shown at Appendix I together with the anticipated contract duration times, where applicable. FINANCIAL IMPLICATIONS 4. The Client Departments confirmed that the cost of the works could be provided from existing budgets. LEGAL/AUTHORITY IMPLICATIONS 5. The contracts referred to in this report were awarded in terms of Paragraph 9 of the Council's Standing Orders Relating to Contracts, and are reported to Committee having regard to the terms of Paragraph 26(6), in respect of all works contracts and contracts for the supply of goods and materials and the provision of services with a value in excess of £50,000. POLICY/COMMUNITY PLANNING/HUMAN RESOURCES/RISK/ EQUALITIES IMPACT IMPLICATIONS 6. None arising from this report. RECOMMENDATION 7. The Committee is asked to note the contracts awarded during the period in question. David Mitchell Chief Governance Officer 11 May 2016 SN/SC Any person wishing to inspect the background papers, please refer to Appendix 1 for details of contact person. Any person wishing further information on this report should contact David Mitchell, Chief Governance Officer on Tel No (01563) 576061. Implementation Officer: Stuart Nelson, Democratic Services Officer APPENDIX I 1. ECONOMY AND SKILLS 1.1 Community Support SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Cairns Early Childhood AKP (Scotland) Ltd, East Other Contractors in Alphabetical Order: Bell Simon Bell, Capital Centre Extension Kilbride Contracts Ltd, Co Tyrone; H&J Martin, Livingston; and Programme Manager Contract Duration: April £589,934.39 Luddon Construction Ltd, Glasgow. Tel: (01563) 555235 to October 2016 Others Offers Received in Ascending Order: Estimated Value: £667,510.20; £668,601.12; and £675,911.64 *1 Framework for Early Framework: Other Contractors in Alphabetical Order: Newmilns Heather Murray, Learning & Childcare Bellfield Community Nursery, Nursery, Newmilns; and Rowantree (Kilmarnock) Ltd, Procurement Officer Provision Kilmarnock Kilmarnock Tel No (01563) 576125 Framework Duration: 3 Burns Bairns Under 5s Group, Other Offers Received in Ascending Order: Schedule of years +1 Mauchline Rates Childcare Scotland Ltd, Irvine Estimated Value: £1m Dean Park Nursery, Kilmarnock No of Firms Expressing an interest but no offer per annum Fenwick Pre-5s, Fenwick received: 5 Hurlford & Crookedholm Playgroup, Hurlford St Columbas Nursery, Stewarton Woodlands Nursery, Kilmarnock Estimated Framework Value: £1m per annum *1 Tenders were evaluated on a Most Economically Advantageous Tender basis, the award criteria being 20% Price/80% Quality 1.2 Education SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Hurlford Primary School McLaughlin Construction Ltd, Other Contractors in Alphabetical Order: Ashleigh Simon Bell, Capital - Dining Block Facilities Irvine Scotland Ltd, Dumfries; Bell Contracts Ltd, Inverness; Programme Manager Contract Duration: April £2,050,020.80 Clark Contracts Ltd, Paisley; J B Bennett Contracts Ltd, Tel:(01563) 555235 2016 to March 2017 Kilsyth; Natural Light Systems, Bedlington; and W H Kirkwood Ltd, Greenock. Estimated Value: £2,202,012.30 Other Offers Received in Ascending Order: £2,088,925.16; £2,271,494.43; and £2,658,408.93 (Three contractors failed to meet the minimum contract requirements). 1.3 Finance and ICT SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Telephony Network Unify Enterprise Direct Award from the Crown Commercial Services Lesley McLean, Upgrade Communications Ltd Framework RM1045 – Network Services (Lot 2 – Local Procurement Manager Connectivity Services) Tel. (01563) 576183 Contract Duration: 30 Hardware - £207,952.09 March 2016 for a period Maintenance & Software of 3 years (option to Assurance - £118,471.20 extend for an additional 2 years) Total Value - £326,423.29 Estimated Value: £350,000 SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Commvault Support and MCSa Group Ltd t/a CSA Mini-Competition from the Crown Commercial Services Lesley McLean, Maintenance Waverley Framework RM1058 – Technology Services (Lot 10 – Procurement Manager Contract Duration: 1/4/16 £33,627.00 Back-up and Data Services) Tel. (01563) 576183 to 31/3/20 (review and Other Tenderers in Alphabetical Order extend on an annual Bramblehub; European Electronics; and Softbox basis) Others Offers received in Ascending Order Estimated Value: £48,482.06; £49,488.25; and £58,311.55 £25,000 Govmetric Customer ROL Solutions Limited Direct Award from the Crown Commercial Services G- Lesley McLean, Feedback Satisfaction Set Up - £8,600 Cloud 7 Framework RM1557vii – Commoditised Cloud Procurement Manager Service Based IT Systems (Lot 3 – Software as a Service) Tel. (01563) 576183 Annual Maintenance - £7,400 Contract Duration: 30/3/16 to 30/3/18 Estimated Value: £50,000 1.4 Planning and Economic Development SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Business Hub - 30-38 CCG (Scotland) Ltd, Glasgow Other Contractors in Alphabetical Order: AKP Kenny Murray, Senior John Finnie Street, £3,242,878.73*2 Scotland Ltd, East Kilbride; Ashleigh (Scotland) Ltd, Quantity Surveyor Kilmarnock Dumfries; and Central Building Contractors Ltd, Glasgow Tel: (01563) 555253 Contract Duration: 52 Offers Received in Ascending Order: First Stage Tender weeks Process: £3,172,904.88; £3,175,619.75; £3,276,642.52; Estimated Value: and £3,342,876.19 £4.2M *2 Contract amount determined following second stage tender process SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT Demolition of 3 Dunlop Chris Wright & Sons Ltd, Other Contractors in Alphabetical Order: Burnfield Simon Bell, Capital Street, Kilmarnock Greenock Builders & Demolishers Ltd,Glasgow; Caskie Ltd, Programme Manager Contract Duration: 4 £17,451.00 Kilmacolm; CEP Demolitions Ltd, Glasgow; G&J Tel: (01563) 555235 weeks (April/May 2016) Demolition Ltd, Kilsyth; George Beattie & Sons, Glasgow; and Reigart Contracts Ltd, Coatbridge. Estimated Value: £20,000 Other Offers Received in Ascending Order: £32,611.95; £40,070.63; £47,250.00; £52,464.30; £53,550.00; and £74,342.50. 2. SAFER COMMUNITIES 2.1 Facilities and Property Management SUCCESSFUL CONTRACTOR CONTRACT OTHER CONTRACTORS AND OFFERS RECEIVED CONTACT PERSON AND AMOUNT *3Professional Services Lot 1-Architectural/Conservation Other Tenderers in Alphabetical Order:- Kathleen Jones, (including Architecture, Architectural/Lead Lot 1- AHR Architects Ltd, Glasgow; Assist Designs Ltd, Procurement Officer Surveying, Engineering Consultant/Principal Designer Glasgow; Barham Glen Architects Ltd, Glasgow; Collective Tel. (01563) 576231 etc) Framework Services Architects Ltd, Glasgow; ECD Architects Ltd, London; Holmes Wylie Shanks Architects LLP, Miller Ltd, Glasgow; JM Architects, Edinburgh; Keppie Design Contract Duration: Glasgow Ltd, Glasgow; Peter Drummond Architect Ltd, Kimarnock; and 2 years +1+1 Smith Findlay Architects Ltd, Robert Potter & Partners LLP, Glasgow Glasgow Estimated Costs: Lot 3- Blyth & Blyth, Edinburgh; Henderson Warnock, Glasgow; CRGP Ltd, Glasgow Hurley Palmer Flatt, Glasgow; Mabbett Associates, Glasgow ; £125,000 per annum Boswell Mitchell Johnston Ltd, Malcolm Hollis, London; Pick Everard, Glasgow; Ramboll UK, Glasgow Glasgow; RSP Consulting, Aberdeen; and TUV SUD, Anderson Bell Christie, Glasgow Edinburgh. Austin Smith Lord LLP, Glasgow Lot 4- Pick Everard, Glasgow Lot 2 - Clerk of Works Services Clerk of Works Inspection Service Lot 5- Binnie McKenzie, Glasgow; Brown & Wallace, Glasgow Ltd, Bo’ness CRGP, Glasgow; Doig & Smith, Edinburgh; Ewing Sommerville, Ross Quality Control Ltd. Stirling Glasgow; Keegans, Glasgow; Pick Everard, Glasgow; Robert C Brown, Hamilton; Sweett Group, Edinburgh; Thomas & Lot 3 - Mechanical and Electrical Adamson, Edinburgh; and Thomas Bethune, Edinburgh. Engineering Services Davie & McCulloch Ltd, Glasgow Lot 6- CRGP, Glasgow; Cushman & Wakefield, Glasgow; Kerr; Harley Haddow LLP, Glasgow Baxter Associates, Glasgow; Malcolm Hollis, London; Pick Hawthorne Boyle Ltd, Glasgow Everard, Glasgow; and Thomas Bethune, Edinburgh. Forbe Leslie Network Ltd t/a FLN Offers received in Ascending Order:- Schedule of fees Consulting Engineers, Glasgow AECOM Infrastructure & Companies expressing an interest but no offer received:- Environment UK Ltd, Glasgow 87 Clancy