Procurement Services

Request for Proposals

Audio/Visual Product and Installation

Request for Proposal Issue Date

Date: October 6, 2011

Proposal Submittal Due Date

Date: November 7, 2011 Time: 5:00PM CST

DePaul University Contact: Abe Reising Assistant Director – Procurement Services 312.362.6359 [email protected] I. Table of Contents

Section Heading Page

I Table of Contents 2

II Summary 2

III General Information 3

IV Current Situation 5

V Proposal Process and Content Requirements 6

VI Evaluation of Proposals and Negotiations 15

VII Terms and Conditions 16

Appendices A Non-Collusion Certification 20 B Description of DePaul Athletic Partnership Elements 21

II. Summary

DePaul University (the “University”) is soliciting proposals from manufacturers and providers of high quality audio and visual equipment for use in classrooms and conference rooms throughout the institution.

Following its Vincentian mission of making an extraordinary education accessible, DePaul University’s Vision twenty12 outlines a master plan targeting expansion of the campus. The master plan includes the addition of several new buildings: a Music Center, Theater School Building, Academic Center and Art Gallery.

Audio visual needs for these new buildings are being formalized as the plans for the new buildings are being developed. For more information on DePaul’s Vision twenty12 and the Lincoln Park Master Plan, please visit http://president.depaul.edu/MasterPlan/index.html.

DePaul envisions a relationship with an audio visual supplier that encompasses the full range of purchase activity, from product ordering to support administration to equipment disposal, with web-based program management and reporting mechanisms. DePaul is offering competing companies the opportunity to submit proposals and expects to commit to a new three-year preferred supplier relationship.

Page 2 of 21 To be considered as a preferred supplier, a proposal must answer all questions in this document. Suppliers selected as finalists will be asked to give a formal presentation at DePaul University in order to further detail capabilities and respond to questions from University technical, financial, and functional personnel.

Selection of the successful company will be based upon a variety of factors such as, but not limited to:

 Pricing  Onsite parts and machine inventories (3 locations)  Highest quality customer service and support processes  Account administration: order/billing procedures, return policies, reporting capabilities, web services  Experienced account team with established communication process and escalation procedures  Commitment to partnering with DePaul University through sponsorships and support opportunities  Consistent lead times / product availability  Defined implementation plan backed by appropriate resources

Proposals must be received by the University electronically and in hard copy by November 7, 2011 @ 5:00 CST.

Mail to (USPS): Deliver to (UPS, FedEx, or Messenger): DePaul University DePaul University Attn: Procurement Services Attn: Procurement Services, 8th Floor 1 E. Jackson Blvd. 55 East Jackson Blvd. , IL 60604-2287 Chicago, IL 60604

Email to: [email protected]

III. General Information

Founded in 1898, DePaul University is a private institution of higher education located in the heart of the City of Chicago as well as on four other campuses in . The university derives its title and fundamental mission from Saint , the founder of the Congregation of the Mission, a religious community whose members, Vincentians, established and continues to sponsor DePaul.

DePaul is the largest Catholic university in the nation and the 10th largest private university in the United States. DePaul University thrives on being innovative, diverse, connected to the community, pragmatic, a risk taker and a representation of good values.

Our Students We are proud of our diverse student body. Our students come from all 50 states and from

Page 3 of 21 nearly 100 countries throughout the world, bringing with them a broad range of geographic, ethnic, cultural, religious and economic backgrounds.

DePaul was founded upon the principle of providing access to education. In fact, nearly 30 percent of our incoming freshmen are from the first generation in their family to attend college.

Our Faculty DePaul faculty create a highly charged academic environment where the clear focus is on creating, growing, and offering only high-caliber, student centered programs. About 88 percent of faculty members hold a Ph.D. or the highest degree in their fields, and many of them are recognized authorities in various disciplines. They are teachers first – but also authors, researchers, consultants and mentors. Their expertise and credentials reflect DePaul’s commitment to quality teaching.

Our Alumni DePaul's alumni network numbers over 130,000 worldwide and our alumni live in 55 countries. More than 86,000 live and work in the metropolitan Chicago area — opening the door to an unparalleled network of potential mentors, colleagues and employers.

Prominent alumni can be found in every industry:

• Notable DePaul alumni working in government include: Chicago mayors Richard M. Daley and the late Richard J. Daley; Chicago Library Commissioner Mary Dempsey and Cook County Board President John Stroger.

• Business leaders with DePaul degrees include: former Kellogg Co. CEO James Jenness; ComEd CEO Frank Clark; Smurfit-Stone Container Corp. CEO Patrick J. Moore; Driehaus Capital Management CEO Richard Driehaus; and Navistar International Corp. Chief Executive Daniel Ustian.

• DePaul alumni in the arts include: actor John C. Reilly (THE '87); Pulitzer Prize- winning composer George Perle (MUS '38); Chicago Symphony Orchestra concertmaster Samuel Magad (MUS '55); Chicago Children's Choir Artistic Director Josephine Lee (MUS); and actress Gillian Anderson (THE '90).

• More than 250 judges throughout the Chicago metropolitan area are graduates of DePaul's College of Law.

Top corporate employers for DePaul graduates include: J.P. Morgan Chase, Northern Trust, Harris Trust & Savings Bank, Motorola, Deloitte, AT&T, BP, Accenture, Abbott Laboratories, SBC, CNA Insurance and Allstate Insurance.

Page 4 of 21 IV. Current Situation

The University has approximately 350 classrooms currently equipped with audio visual technology and will be increasing to over 400 when our new academic space open in January 2012. Each room is equipped with, but not limited to, an LCD projector, VHS/DVD combo player, computer, and overhead transparency projector. It is anticipated that approximately 60% of the projectors will be replaced within 3 years, with the goal to replace 100% in 5 years. In addition, several new buildings currently under construction and planned for construction (music school, theater school, loop classroom renovations) will be equipped with audio/video technology as needed.

The following are the standard models deployed throughout the university:

Display  Sharp Aquos LC52D78UN  Sharp Aquos LC40D78UN  Samsung LN32C530F  Mitsubishi MDT651S

Projector  Sharp XG-PH50x  Sharp XG-PH70x  Mitsubishi WD620 WXGA

Speaker  JBL Control 25AV-B Speakers

VCR/DVD Combo  Toshiba SD V296

Blue Ray Player  Panasonic DMPBD65K

Video Conferencing  Polycom HDX7000

Miscellaneous  Extron P2/DA2 VGA distribution amps  Extron MTP T15 HD A transmitters  Extron MTP RL 15HD A receivers

In addition to classroom spaces, individual departments will have need for audio/visual equipment for conference and office spaces. In the past, procurement processes at DePaul have been highly decentralized, with each department making individual selection decisions. DePaul is moving towards a central-led relationship with a preferred supplier to leverage purchase

Page 5 of 21 volumes and to move toward standardized audio visual equipment in both university classrooms and individual departments.

V. Proposal Process and Content Requirements

Proposals will consist of several sections of relevant information. An original and five (5) copies of the complete proposal are required. The original must be clearly marked and contain original signatures and must be easily reproducible on a standard copying machine. Failure to clearly mark the original and provide original signatures may result in a proposal being found non- responsive and given no consideration.

All respondents are encouraged to be creative and innovative to responding to this RFP. Please discuss any creative products, services, pricing, and sponsorship programs you can provide. Describe alternate approaches to the requested services where feasible or additional services offered or recommended, which may not be specifically requested but of benefit to the University. The University reserves the right to consider other ideas and solutions, or only a restricted subset of this document.

Proposal Terms: The proposals submitted must remain in effect for a minimum period of ninety (90) days after the closing date to allow time for evaluation, approval and award of the contract. All information provided will be kept confidential. Please review the attached Terms and Conditions referenced below in Section VII.

Proposal Format: A proposing Company must follow the instructions for preparing the proposal in the prescribed format. For the original proposal and the 5 copies, section tabs must be produced using 8.5” x 11” paper, with the responses following the same order of the RFP. Each question in the RFP should be repeated with the Company response following.

In addition to point-by-point responses, you may include descriptive literature if you make reference to specific contents. In reviewing the proposals, university personnel will not search through general literature.

Content: A Provider’s proposal must fully address the following content:

Section 1 - Cover Letter (One page preferred) The letter should designate the proposing company, the name and address of the representative through whom any negotiations would be conducted, and be signed and dated by an authorized representative of the provider. No pricing information should be included in this section.

Section 2 – Table of Contents (One page preferred) The table of contents should follow the RFP format.

Section 3 – Company Profile (Three page maximum preferred) Please respond to the following sections:

Page 6 of 21  Overview - General overview of the organization, customer service philosophy, and identification of the primary office that the University will be assigned.

 Experience - Describe your company’s direct experience in servicing not-for- profit educational sector clients.

 Relationship Management - Identify the size and scope of your not-for-profit / higher education unit, offices responsible for the University’s accounts, what each person’s role and responsibilities will be, and the relevant credentials and experience of each person on the relationship management team. Please be specific with regards to account relationship elements such as expected account review frequency and sales/volume reports to be provided to the University.

Section 4 – References (One page preferred) Provide three (3) references that are of similar size and scope of service utilization as the University, preferably other Catholic, private, or large universities. Provide one (1) reference of a former client that is no longer utilizing your services. Include the following information for each reference:

 Contact Name & Title  Name of Customer  Address  Telephone Number  Number of Years as Customer  Services Utilized

Section 5 – Product Fulfillment Capabilities

1. Provide information on your current purchasing system(s) and identify whether multiple systems are used for different types of orders (e.g., standard orders vs. spare part/consumables orders, etc.).

2. Describe the processes your organization will follow as it relates to: a. Order placement options b. Order acceptance/confirmation c. Order tracking/changes d. Shipping procedures and methods, including replacement parts shipping

3. Describe all warehousing/distribution facilities and sourcing relationships that may be utilized when fulfilling product requirements for DePaul University.

4. Provide estimated fulfillment times for a limited number of standard equipment models. How would these times vary for non-standard models?

5. DePaul University expects at least 90 days notification prior to new model release or discontinuation, model and component changes. Explain your organization’s

Page 7 of 21 ability to meet this requirement.

6. Explain your organization’s ability to compensate from force majeure, a natural disaster or force outside of your or DePaul’s control that may impact inventory and or delivery of product.

Section 6 – Product, Service and Support Offerings

1. DePaul maintains an onsite support staff and service depot for equipment repairs at three separate locations. Each location maintains a parts inventory (e.g., sonic shocks, microphones, boom boxes, extrons, whips, projection screens, podiums, bulbs, cables, etc.) and hot-swappable inventory (e.g., projectors, VHS/DVD players). Explain the extent to which each of the following items is available to DePaul. Indicate whether the available options would be included as part of the overall agreement or additional fees would be assessed for each. If additional fees apply, please indicate approximate amounts:

a. Onsite inventory of commonly-used repair parts b. Onsite inventory of hot-swappable, standard models (in the instances where a projector, VHS/DVD player is not immediately repairable) c. Ability for DePaul technical personnel to order warranty parts online d. No return requirement for non-functional, “consumable” components (bulbs, etc.) covered under warranty e. Technical training, support, and/or certification for DePaul systems personnel f. Advance notification of product/component specification changes

2. Describe the associated configuration capabilities below that are available to DePaul University. Please indicate whether the available options would be provided as part of the overall agreement or additional fees would be assessed for each. If additional fees apply, please indicate approximate amounts:

a. Asset Tagging b. Component Installation c. Migration Support d. Equipment Resale/Recycling/Disposal

3. Provide response/resolution times (in hours) and methods (e.g., phone, email) that DePaul University should expect for the following issues:

a. Pre-ordering: (Answers to product questions, requests for quotes, etc.) b. Order status: (Answers to questions regarding configuration/shipping status) c. Tech Support: (Response to DePaul technology team) d. Issue Resolution: (Billing/account issues, product constraints, etc.)

Page 8 of 21 4. What structure is in place to escalate issues and how will these issues be escalated through your organization’s account team for DePaul University? What communication and follow-up process will be used to ensure customer satisfaction?

5. How will your organization work to provide evaluation equipment needed during the process of testing future technologies?

6. What other dedicated technical support resources will be made available to DePaul University?

7. DePaul University has dedicated, in-house technical staff to perform all warranty work, unless it is determined that the problem can only be resolved at the supplier’s repair facility. Explain the extent of training/certification that will be provided by your organization for this technical staff. In consideration of this, explain the warranty terms and procedures that will apply to all University purchased and leased machines. Describe how your organization will manage the warranty claim process and work with component manufacturers to ensure DePaul University offices incur minimal down time (include advanced replacement and cross-shipping procedures). Detail under what conditions return authorization is required.

8. DePaul University requires all equipment sent to the University for any reason be sent F.O.B. Destination, freight prepaid and allowed. This applies to all orders, returns, parts, product evaluations, etc. The supplier is expected to provide all necessary shipping boxes, packing materials, labels, etc. in advance for all product returns. DePaul University will not be responsible for damages to any products in transit. The University further expects the supplier to pay shipping costs both ways for any equipment required to be returned to the supplier’s repair facility. Explain your organization’s ability to comply with these shipping terms.

9. Describe what reports will be made available to DePaul University in areas such as order processing, order tracking, product lead times, sales volumes, etc. Specifically, which of the following are available:

a. Repair/return activity b. Component recall notifications cross-indexed against systems delivered c. Asset management (e.g., configuration details, accessories, end user department, lease end, etc.) d. Purchase activity e. Product fulfillment times

10. Provide a summarized list of your organization’s full line of products.

Page 9 of 21 11. Describe how your organization will coordinate with DePaul University and certain manufacturers regarding trade-in programs, special offers, etc.

Section 7 – Web Services

1. Explain which of the following eBusiness solutions are available to DePaul. Please refer to the vision paragraph below and highlight any additional value- added web offerings that differentiate your organization:

a. Ordering web site tailored to DePaul selected standard configurations b. Online ordering (procurement card, purchase order, direct bill) c. Creation and retrieval of quotes by end users and procurement personnel, including configuration specifications and accessories d. Online ordering of warranty parts e. Order tracking (order confirmation, configuration status, estimated ship dates, backorder details, proof of delivery, product return information, etc.) f. Describe static as well as real-time, ad hoc options. g. Web site enabled for personal purchases by DePaul students, faculty and staff

Section 8 – Pricing Options/Methodology

1. DePaul University’s objective is to implement a pricing model commensurate to our expected annual purchases. Describe in detail the pricing methodology behind which DePaul University and your organization would operate as well as your best and final pricing structure as it relates to the following:

a. Products b. Shipping costs c. Configuration offerings (i.e., testing/loading, component installations, repairs etc.) d. Asset tagging services

2. One of DePaul’s objectives is to encourage standardization of projectors throughout the University and would like greater discounts on those systems. Considering this objective, provide a price quote for those standard configurations. Also denote the prices as a percentage discount off the Higher Education purchase price of that product. Describe the percentage-level discount that would pertain to non-standard systems and accessories. List any items for which a discount would not be granted. Explain your organization’s ability to maintain this level of discount over the life of a three-year contract.

3. Describe the process your organization would use to notify DePaul University of any price changes.

Page 10 of 21 4. DePaul University currently receives special pricing with various manufacturers through the Educational and Institutional Cooperative (E&I), ACUI, US Communities, etc. Please describe your organization’s process for:

a. Integrating pricing under these programs b. Communicating these prices to the customer c. Updating when pricing actions occur d. Ensuring DePaul University is correctly billed for products under these special programs.

5. Does your organization currently hold any special pricing agreements with any suppliers that could be passed on to DePaul University? If so, describe these agreements.

Section 9 – Account Management Structure

1. What types of programs does your organization offer to support key University customers?

2. Define your plan to build the account team for DePaul University, including all available resources (i.e., executive level personnel, field sales personnel, order management personnel, systems or technical support personnel, etc.).

3. What is your organization’s internal communication process as it relates to key accounts?

4. What account management performance criteria are in place to measure the account team’s performance and relationship with your key accounts?

5. Where do you anticipate the most difficulty associated with the implementation of a partnership with DePaul and how do you plan to overcome this?

Section 10 – Billing Processes

1. Define in detail how your A/P system is set up for payables.

2. Provide your knowledge of and ability to interface with other procurement system software.

3. DePaul University’s standard payment terms are Net 30 from date of invoice. Can your organization accommodate these terms? Do you offer payment discount terms for faster payment?

Section 11 – General Business Questions (references and viability of business)

Page 11 of 21 1. Provide your organization’s last two 10Ks and any 10Qs filed for your organization’s current fiscal year.

2. Provide your organization’s bond rating (Moody’s, Standard & Poors and/or Fitch), if applicable. List any current corporate and class-action lawsuits in which your organization is a named Defendant.

3. Please provide details regarding the ISO certification of your organization and component manufacturers.

4. List the types of products/services provided by your organization expressed as a percentage of gross revenue. Provide a percentage breakdown of your organization’s sales by segment (government, higher education, corporate, consumer). What was organization’s sales growth and payroll (headcount) growth for the past three years? What is your organization’s employee turnover ratio?

5. List your organization’s primary competitors as well as the competitive advantages your organization has over competitors providing similar products/services.

6. List your organization’s sales, service, manufacturing and/or distribution locations that would service DePaul University.

7. Describe how your organization intends to manage the transition from the current status to your processes, if selected. Describe any requirements of the University during this process.

8. Describe your timeline for the above transition plan.

9. Are you able to provide detailed reporting on a yearly basis; providing total university spend, individual department spend and line item detail if applicable?

10. Provide a breakdown of your sales by segment (e.g. government, higher education, corporate, consumer). What was your organizations sales growth and payroll (headcount) growth for the past three years?

11. Does your organization foresee any difficulties in the future related to core operations, future growth, etc.?

Section 12 – Financial Considerations and Support DePaul University has a strong tradition of partnering with its top vendors in not only business needs, but also in ways that extend to other areas of the university and mutually benefit both organizations. While such a partnership is not required, the University does give preferential consideration to companies that present the greatest overall financial package and best meet other evaluation criteria.

1. Describe in specific dollar amounts and elements any Athletic partnership elements your organization or your suppliers would be interested in partnering in

Page 12 of 21 (see information about DePaul Athletics and available elements list in Appendix B).

2. Describe in specific dollar amounts and programs any other partnership elements that would of interest to your organization or its suppliers.

3. Describe any gift-in-kind product your organization would be willing to provide to the University.

4. Describe any signing bonus, rebates or other financial opportunities that will be available to the University.

Section 13 – Vendor Classifications DePaul University prefers to have vendors who match our values, including those that are diverse, sustainable and socially responsible. As such, please indicate if your organization is able to meet any of the following criteria:

Diverse 1. Is your organization minority or women owned? Please list any third-party certifications as verification. Include the date of the last certification and its expiration.

2. Is your organization owned or operated by DePaul University alumni? If so, please provide their names and if known graduation years/college.

3. Is your organization considered any other type of Historically Underutilized Business (HUB). If so, please list any third-party certifications as verification. Include the date of the last certification and its expiration.

4. Describe any diversity hiring, sourcing or other initiatives in place with your company. Provide specific figures whenever possible.

Sustainable 1. Describe any programs your organization has implemented to provide goods/services in an environmentally sustainable way. Describe both in terms of the actual products sold to the University as well as practices in place at corporate and other locations.

2. Describe any re-use and recycling programs that your organization offers.

3. Describe your packaging and shipping options and how those impact sustainability efforts. If multiple options are available, also include a cost differential to the University.

Page 13 of 21 4. List any key environmental organizations you belong or any certifications your organization carries (e.g. EPEAT, LEED, Cradle to Cradle, Green Seal, Energy Star, etc.). Include the date of the last certification and its expiration.

5. Please provide links to websites that highlight your company’s commitment to sustainability (corporate statement on sustainability, press releases on specific initiatives, etc).

Socially Responsible 1. Describe your company’s adherence to the International Labour Organization standards, particularly the: a. Right to employee freedom of association b. Right to collective bargaining c. Prohibition on forced or compulsory labor d. Prohibition on child labor e. Commitment to equality of opportunity and treatment

2. Describe your ability to adhere to the University’s Trademark & Licensing policy, found at http://brandresources.depaul.edu/vendor_guidelines/p_trademark.aspx. 3. Please list any third-party certifications as verification to the above questions. Include the date of the last certification and its expiration.

4. Describe any cases where your organization has been fined or cited for violating local, state or federal laws in the last two years. Specifically list any from the US EPA and OSHA organizations.

VI. Evaluation of Proposals and Negotiations

All proposals submitted will be reviewed by an evaluation panel consisting of DePaul University employees. At the completion of the proposal review, the panel may elect to invite the top scoring Companies to make presentations to the evaluation panel in University offices at DePaul, at no cost to the University.

Based on the presentations and offers, the panel will select the proposal which best fulfills the University’s requirements. The University will negotiate with the winning Provider to determine final pricing and contract form. There will be no public opening and reading of bids. Overall responsiveness to the Request for Proposals is an important factor in the evaluation process.

Proposals will be evaluated on the basis of:

 Pricing  Onsite parts and machine inventories (3 locations)  Highest quality customer service and support processes  Account administration: order/billing procedures, return policies, reporting capabilities, web services

Page 14 of 21  Experienced account team with established communication process and escalation procedures  Commitment to partnering with DePaul University through sponsorships and support opportunities  Consistent lead times / product availability  Defined implementation plan backed by appropriate resources

Following is the detailed schedule of events for this RFP. The University reserves the right to modify the below schedule.

Activity Date(s) Request for Proposal issued October 6, 2011 Question and answer period1 October 10 – November 2, 2011 Proposals due November 7, 2011 @ 5:00PM CST Evaluation and Vendor Meetings November & December 2011 Contract Negotiations and Award January & February 2012 Contract Commencement March 2012 1 All questions and answers will be shared with other Bidders.

VII. Terms and Conditions

The following terms and conditions govern the submission and evaluation of proposals and the award of a contract. Companies are requested to carefully review the terms and conditions of this RFP, as in some form they will likely become part of any subsequent agreement and award. The terms and conditions herein are not exclusive, and the terms and conditions of any final contract that may result will likely include but are not limited to the terms and conditions of this RFP.

1. Proposal Inquiry: All questions and inquiries regarding this document should be submitted via email to the University contact listed on the first page of this document. Questions regarding this RFP must be submitted within the proposal timeframe in Section VI. Questions asked after the deadline shown in the schedule in Section VI will not be answered.

Companies may not communicate with University staff or related third-parties regarding this RFP other than the University contact. Doing so may result in immediate rejection of that Company from the process.

2. Proposal Submission: Proposals must be sent in the format outlined in Section V. The responses must be received by the due date/time stated in Section VI. Fax or telephone proposals will not be accepted. Proposals submitted must be sent to the address listed in section II.

3. Proposal Review/Rejection: The University reserves the right to reject any or all proposals received, to request clarification of any proposal, to waive informalities or

Page 15 of 21 irregularities; and to award a contract not based solely on the lowest cost but based on an offer which, in the sole opinion of the University, best fulfills or exceeds the requirements of this RFP and is deemed in the best interest of the University. Firms whose proposals are not accepted shall be notified after a binding contractual agreement between the University and the selected bidder exists or after the University has rejected all proposals.

4. Effective Period of Proposals: The proposal submitted constitutes an offer by the Company and must remain open and irrevocable for a minimum period of ninety (90) days after the closing date to allow time for evaluation, approval and award of the contract.

5. Withdrawal/Modification of Proposals: A proposal shall not be modified, withdrawn or canceled by the bidder for a period of ninety (90) days following the date and time assigned for the receipt of proposals. Prior to the time and date assigned for receipt, proposals submitted early shall be modified or withdrawn only by written notice to the University.

6. Contract Termination for Cause: The University may terminate any resulting contract for cause if the contractor fails to cure any default within thirty (30) days after having received written notice of said default from the University.

7. Contract Assignment or Subcontract: The resulting contract shall not be assigned, transferred, delegated, or sublet in whole or in part without the prior written approval of the University.

8. Supplier: The University reserves the right to approach suppliers who may not be specifically related to this RFP for additional business and/or partnership programs.

9. License: The resulting contract will not grant the contractor a license or other right to duplicate or use any mark, image or intellectual property of the University in any manner other than as may be expressly approved in writing in connection with the performance of the contract.

10. Compliance with Laws and Regulations: The contractor shall keep fully informed of and shall faithfully observe all laws, national and state, and all ordinances and regulations affecting responsibility to the University, or affecting the rights of contractor’s employees, and the contractor shall defend and indemnify the University, its officers, and agents against any claims of liability arising from or based on any violation thereof.

11. OSHA Compliance: All items to be furnished hereunder shall meet all applicable State and Federal requirements of the Occupational Safety and Health Act. All alleged violations and deviations from said state and federal regulations or standards of the items or services to be furnished hereunder, must be set forth on the proposed requirements and criteria in the proposal response. Or, if at any later date the items or

Page 16 of 21 services contained herein shall not meet all applicable state and federal requirements after the Company is awarded the contract hereunder, the Company must notify the University’s Director of Procurement Services immediately by registered mail.

12. Indemnity Agreement: To the fullest extent permitted by law, Company shall, during and after the term of any resulting Agreement, indemnify, defend, and hold harmless DePaul and its trustees, directors, officers, faculty, employees, affiliates, and agents, past or present, against all losses, claims, demands, actions, causes of action, suits, liabilities, damages, expenses, fees and costs (including but not limited to reasonable fees and costs for attorneys, witnesses, professionals, alternative dispute resolution and courts) arising out of or relating to any actual or alleged: (i) personal injury or property damage arising out of or related to the performance of any resulting Agreement; (ii) misrepresentation, breach of warranty, or breach of covenant or other promise by Company of any representation, warranty, covenant or other promise in any resulting Agreement; and (iii) infringement by Company of any third party’s patent, trademark or copyright, or misappropriation of any third party’s trade secret. Company shall choose and employ counsel reasonably acceptable to DePaul, and DePaul shall have the right to participate in the defense of any action or legal representation to which this indemnification provision applies. Company shall not compromise or settle any claim covered by the indemnification provision without DePaul’s consent.

13. Insurance Requirement: The contractor shall cause a Certificate of Insurance to be issued naming the University as an additional insured. The Certificate of Insurance must be received and approved before commencement of operations. The contractor must maintain the insurance for the duration of the project or the term for which the services will be rendered. The certificate must evidence coverage as required by the University.

14. Equal Employment Opportunity Requirements: The contractor shall not discriminate against any employee or applicant for employment because of race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, or any other group protected by law, including federal, state, and local equal employment opportunity laws.

15. Requested Information: The University will not pay for any information requested herein, nor is it liable for any costs incurred by the participant in responding to this request. All proposals submitted become the property of the University; they will not be returned.

16. Binding Information: None of the information released either verbally or in writing shall be deemed binding to the University in any manner.

17. Participant Terms: The University will not enter into any agreement or execute any contract or affix signature to any document from a participant whose terms, written or verbal, require the University to waive all conditions or requirements negotiated,

Page 17 of 21 provided for in this document, our purchase order, or by mutual consent. Any document containing a clause or clauses that serve to supersede all other documents attached to this transaction may be rejected.

18. Contracting: Your response to this RFP constitutes an offer to do business with DePaul University under (at a minimum) the terms, conditions and pricing collectively gathered by this process. In the event a contract is awarded, the University, at its option, may incorporate all or parts of your response in that contract. Any or all answers and information contained within your proposal shall become part of the final agreement between you and the University.

19. Signatures: All proposals or offers must be signed by a duly appointed officer or agent of your company.

20. Additional Provisions: Notwithstanding any other provision of this Request for Proposal, the University expressly reserves the right to:

a. Conduct discussions with any or all participants for the purpose of clarification of proposals; b. Waive, or decline to waive, any insignificant defect or informality in any proposal or proposal procedures; c. Accept, reject, or negotiate the terms of any proposal, or any parts thereof, for the purpose of obtaining the best and final offer; d. Reissue a Request for Proposal; e. Cancel this Request for Proposal; f. Select the finalist(s) based on the University's analysis and evaluation of proposals submitted. The University reserves the right to request presentations of proposals if the University feels further information is appropriate to the decision-making process; g. Negotiate with any or all of the participant’s representatives for the purpose of obtaining best and final offers. However, proposals will be evaluated on the assumption that the proposed costs/revenues are your most favorable.

Page 18 of 21 APPENDIX A NON-COLLUSIVE CERTIFICATE

By submission of this document, each person signing certifies, and in the case of a joint submittal, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief:

1. The content of this request has been arrived at independently without collusion, consultation, communications, or agreement for the purpose of restricting competition as to any matter relating to service or cost with any other provider(s) or with any competitor;

2. No attempt has been made or will be made by provider to include any other person, partnership or corporation to submit or not to submit a response for the purpose of restricting competition and;

3. No employee, agent or consultant of DePaul University has received or will receive any payment or any other form of compensation from provider as a result of award of an agreement or promise of award to provider.

Authorized Name: ______

Authorized Signature: ______

Title: ______

Company: ______

Date: ______

Page 19 of 21 APPENDIX B DESCRIPTION OF DEPAUL ATHLETIC PARTNERSHIP ELEMENTS

DePaul Athletics features fifteen intercollegiate that compete in the . The DePaul Demons have enjoyed a rich history in both the Chicago and in the national sporting scenes. DePaul has set a standard for excellence in athletics by winning multiple conference championships and routinely advancing to NCAA post season play. DePaul has had over 50 individuals honored as All-Americans and hundreds of All-Conference selections.

DePaul University takes pride in their student-athletes’ success both academically and in their athletic endeavors. During the 2010-11 academic year DePaul student-athletes had a combined GPA of 3.316 and an unprecedented 77% of these athletes were named to the BIG EAST All- Academic Team. DePaul Women’s , Women’s , Men’s Soccer, Golf and all achieved the highest team GPA in the BIG EAST for their respective . For the second consecutive season, Golf had the highest GPA of any team in the nation and the Women’s Basketball GPA of 3.582 ranked third in the nation.

DePaul joined the BIG EAST Conference at the beginning of the 2005-06 academic year. The BIG EAST Conference administers to over 5,500 athletes in 23 championship sports. The BIG EAST Conference is the largest Division I-A conference in the nation with 16 outstanding academic and athletic institutions with total enrollment exceeding 295,000 students. The goal of the BIG EAST has always been to compete at the highest level and to do so with integrity and sportsmanship.

BIG EAST institutions reside in nine of the nation’s top 33 largest media markets, including New York, Chicago, Philadelphia, Washington, D.C., Tampa, Pittsburgh, Hartford, Milwaukee and Cincinnati. These markets contain almost one fourth of all television households in the U.S.

For the past 30 years, DePaul has been a favorite of the television networks having had games televised by CBS, NBC, ABC, ESPN, ESPN2, Fox Sports, Comcast Sports Net and Chicago WGN. All DePaul BIG EAST Conference games are televised on an ESPN platform, the most extensive television deal of any major conference. DePaul Men’s Basketball radio broadcasts are carried on WSCR “The Score” 670 AM, a 50,000 watt station that reaches thirty eight states and Canada. A record 28 games were broadcasted during the 2010-11 season via the DePaul Athletics official website DepaulBlueDemons.com. All Men’s and Women’s Basketball games are streamed live via the depaulbluedemons.com website.

DePaul Blue Demon Athletics prides itself in customizing corporate sponsorship offerings that contain marketing elements that best reach the target market of our clients. This is accomplished by providing numerous opportunities for both local and national sponsorships that will reach college sports enthusiasts of all ages.

More than 41% of DePaul Basketball fans have a household income exceeding $75,000 and 67% of DePaul Basketball fans are homeowners. Over 70% have plans to purchase electronics and

Page 20 of 21 other household items in the immediate future. Also, DePaul fans are 23% more likely to own two or more automobiles relative to the general population. (Scarborough, 2010)

The DePaul Men’s Basketball team plays their home games at the in Rosemont, Illinois. This newly renovated multi-purpose facility seats 18,000 fans. The Village of Rosemont and DePaul University have been partners for DePaul Basketball since the building opened 30 years ago.

The , located in the historic Lincoln Park Neighborhood in Chicago, is home to McGrath-Phillips Arena, a 3,000 seat venue which hosts the DePaul Women’s Basketball and Volleyball teams. The DePaul Women’s Basketball team has won over 80% of their games at McGrath since it opened in 2000.

Adjacent to the Sullivan Athletic Center is DePaul’s new Softball facility, Cacciatore Stadium, along with recently renovated Wish Field, which is home for both Men’s and Women’s Soccer.

Partnership elements may include:

In Stadium Signage: Media Opportunities:

 Electronic DLP Signage along Press  Radio Advertisements Row  Live Radio Read  Courtside Signage  In-game Radio Vignettes  Balcony Signage  Hotlink Internet Advertising  End Zone/Players Tunnel Signage  Video Features

 Print Opportunities: Game Day Opportunities:

 Men’s/Women’s Game Day Programs  Scoreboard Messages Advertisements  Public Address Announcements  Pocket Schedules  Point of Purchase Promotions  Will Call Envelopes  Game Day Promotions  Season Ticket Mailer  Game Sponsorship  Ticket Backs  Giveaway Days  Timeout Sponsorship  Season Tickets  Product Sampling/Displays

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